HomeMy WebLinkAboutFiscal Year 2006 Approved Budget, City of Bozeman City of Bozeman , Montana
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Fiscal Year 2005 - 2006
CITY OF BOZEMAN, MONTANA
FISCAL YEAR 2005-2006
ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET
Adopted September 6, 2005
CITY COMMISSION
Andrew L. Cetraro - Mayor
Lee Hietala - Commissioner
Steven R. Kirchhoff - Commissioner
Jeff K. Krauss - Commissioner
Marcia B. Youngman - Commissioner
Robin L. Sullivan - Clerk of Commission
Chris Kukulski - City Manager
Anna Rosenberry, CPA - Finance Director
PUBLIC REVIEW
This document is available on the City of Bozeman's website at www.bozeman.net.
This document is also available for review by the public in the office of the Clerk of Commission of the City of
Bozeman during regular business hours (8 a.m. to 5 p.m. Monday through Friday). Copies of this document
are also available in the Bozeman Public Library or they may be purchased at City Hall for$30.
The public is encouraged to attend all work sessions and the public hearing which is held prior to final
adoption of the budget.
sa
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Bozeman
Montana
For the Fiscal Year Beginning
July 1, 2004
President Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA) presented an award
of Distinguished Budget Presentation to the City of Bozeman for its annual budget for the fiscal year
beginning July 1, 2004.
In order to receive this award, a governmental unit must publish a budget document that meets program
criteria as a policy document, as an operations guide, as a financial plan and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
TABLE OF CONTENTS
INTRODUCTION
Transmittal Letter
Vision Statement A-1
Mission Statement A-2
Goals A-3
Fiscal Policy A-4
Financial Structure A-12
The Budget Process A-17
Organization Chart A-22
SUMMARIES
Financial Summary B-1
Mill Levies & Mill Values B-4
Appropriations by Object Graph B-5
Appropriations by Fund Graph B-6
REVENUES
Revenue Estimate Analysis C-1
FUND BALANCE & WORKING CAPITAL
Fund Balance & Working Capital C-4
GENERAL GOVERNMENT
General Government Index D-1
City Commission D-2
City Manager D-7
Municipal Court D-13
City Attorney D-20
Finance Department D-26
Planning D-32
Building Maintenance D-37
City of Bozeman, Montana Approved Budget FY2005-2006
APPENDIX
U.S. Consumer Price Index I-1
U.S. Consumer Price Index Graph 1-2
Transportation G.O. Bonds Debt Service Schedule 1-3
Transportation G.O. Bonds Graph 1-4
Library G.O. Bonds #1 Debt Service Schedule 1-5
Library G.O. Bonds #1 Graph 1-6
Library G.O. Bonds #2 Debt Service Schedule 1-7
Library G.O. Bonds #2 Graph 1-8
Water Revenue Bonds Debt Service Schedule 1-9
Water Revenue Bonds Graph I-10
Lyman Creek Water Revenue Bonds Debt Service Schedule I-11
Lyman Creek Water Bonds Graph 1-12
Lyman Creek Water Rev Bonds Phil Debt Sery Schedule 1-13
Lyman Creek Water Bonds Phase II Graph 1-14
Staffing Summary 1-15
Water Rate Increases 1-16
Wastewater Rate Increases 1-17
Summary of Capital Expenditures 1-18
Glossary of Key Terms 1-20
City of Bozeman, Montana Approved Budget FY2005-2006
BUDGET MESSAGE
October 1,2005
Bozeman City Commission:
Transmitted here is the Approved Budget for the City of Bozeman for fiscal year 2005-06,
adopted by the City Commission on September 6, 2005. A summary of the budget is discussed
below.
The following table depicts projected beginning balances, estimated revenues, approved
appropriation levels and projected ending balances for fiscal year 2006. The table reflects a decrease in
reserves of$14.5 million. The decrease in reserves is primarily attributable to: 1) the construction of a
solid waste transfer station and; 2) utilization of impact fee revenue for the Hyalite Transmission Line,
North 19th & Valley Center Roads, Babcock Street, and Durston Road improvements and; 3) the
construction of the Library.
The reductions within the Solid Waste Fund for the construction of the Transfer Station were approved in
the final budget resolution. But, between the approval of that resolution and the printing of this book, the
Commission has taken action to not pursue construction at this time.
The budget also includes short-term loans from various funds to the Library Construction fund totaling
$3.1 million. These loans are necessary due to the difference in the timing of construction costs and
donations received. It is anticipated that these loans will be paid back,with interest, in the FY2007 budget
year.
Pages B-2 and B-3 of the budget itemize the financial position of all of the city's funds.
Governmental Fund Proprietary Fund Fiduciary
Fund
Types Types Types
Total
Special Debt Capital Internal Trust& All
General Revenue Service Project Enterprise Service Agency Funds
Projected Beginning
Fund Balance/WorkingCapital 3,346,940 16,233,570 6,121,710 1,965,755 24,141,061 422,591 515,186 52,746,813
Estimated Revenues 17,247,299 11,318,087 1,483,354 13,161,000 15,262,027 3,011,500 9,000 61,492,267
Less Appropriations 18,120,175 18,024,343 2,418,452 13,530,000 21.094,890 2,885,419 6,000 76,079,279
Projected Change in
Fund Balance/Working Capital (872,876) (6,706.256) (935,098) (369,000) (5,832,863) 126,081 3,000 (14.587,012)
Projected Ending
Fund Balance/Working Capital 2,474,064 9,527,314 5,186,612 1,596,755 18,308,198 548,672 518,186 38,159,801
FY 06 BUDGET
Page 3
The FY 06 budget includes an appropriation of $4.8 million for the completion of the Hyalite
Transmission line. Approximately$3.6 million in water impact fees will be spent on the project and $1.15
million from the water fund ratepayers.
Wastewater Fund
The working capital balance in the Wastewater Fund is expected to be$1.9 million at the beginning
of the fiscal year. Capital projects are budgeted at$1.4 million, with a projected ending working capital
balance of$1.1 million.
We are expecting to receive the results of the waste water facility plan in September 2005. This plan will
provide a timeline for future plant expansion—which is expected to be needed in the next 3 years. A 15%
rate increase was adopted in July 2005 to fund future plant construction.
Solid Waste Fund
The solid waste fund remains in good financial condition, notwithstanding the acquisition of the
Mandeville property, which was purchased for the new transfer station. At the time of preliminary budget
approval, the cost estimates for the transfer station are varying widely. The proposed budget contains
appropriation authority of$5.1 million for the transfer station, representing construction costs that were to
be incurred in FY06.
During the months of August and September 2005, the Commission reviewed the transfer station bids
and publicly explored many options for solid waste disposal. At a meeting soon following adoption of the
final budget resolution, they voted to not construct the transfer station. It is expected that a formal budget
amendment will take place once the financial planning for solid waste disposal in completed later this fall.
We have set aside $1.9 million in cash for closure and post-closure costs related to capping and
monitoring the landfill site.
PERSONNEL
The budget prepared for FY06 anticipates a change in the number of hours worked by each firefighter.
Currently, city firefighters work 48 hours per week. FY06 will have firefighters working 53 hours per week.
This change is critical to begin solving staffing level problems at the current fire stations, and help plan for
the eventual staffing of Fire Station 3, when it is constructed.
The FY06 budget also includes the following changes to staffing levels:
Position FTE
Study Commission Secretary 0.10
Three Additional Police Officers 3.00
GIS Specialist—Water/Waste Water 1.00
Waste Water Service Worker 1.00
Total Additional FTE: 5.10
FY 06 BUDGET
Page 5
including: voted levies,judgment levies, emergency levies, protested tax levies, and levies imposed
under HB 409 for health insurance. The remaining tax levies are subject to property tax limitations. State
law now allows these levies to increase at 1/2 the rate of inflation for the previous three years. Therefore,
levies may increase by 1.25% of our overall mill levy. The increase allowable is commonly referred to
as the"Floating Levy". The changes to the city's property tax levy for FY 06 are itemized below.
Levies Exempt from Mill Levy Cap:
Health/Med Insurance Levy -1.52 Mills
Library GO Bonds -2.60 Mills
Transportation GO Bonds +1.65 Mills
All other Levies: -1.26 Mills
TOTAL LEVY CHANGE -3.73 Mills
The SID revolving fund levy will remain at-0-mills for FY 06. State law requires the city to maintain
a balance in the SID revolving fund equal to five percent of the outstanding special improvement district
bonds. The city will continue to meet the legal requirements of the SID revolving fund without any levy for
FY 06.
Acknowledgements
As you read each department's objectives and performance measure page you will observe
different types of measures used; Some are "outcome" oriented, many are "output" oriented. Some are
quantitative and some are qualitative. These measures were written by the members of the department
and reflect how the department wanted to communicate to the reader their performance.
This is a learning process. Traditionally the City has emphasized inputs (people's labor and dollars)
in the budget. It is our plan to learn more about how to maintain our high quality programs and improve
others through the use of measurements and standards. Because of the variation in styles used in this
budget, some extra effort may be required by the reader to get a clear understanding of some of the
measures. If you have questions we encourage you to contact any specific department.
Every department and division head, and every employee in our pay for performance system is
dedicated their self to focusing on performance and providing continued high quality levels of service
within the boundaries of our existing resources. Every page of this budget book is a reflection of
individual effort towards team success.
Sincerely,
0 - i 1 s. 1
Chris Kukulski
City Manager
r 7"..1/:
An Rosenberry /
Fi ance Director
�;_� �9 3 CITY OF BOZEMAN
o;ref; VISION STATEMENT
Bozeman,
The most livable place.
City of Bozeman, Montana A-1 Approved Budget FY2005-2006
,4'moi
'�'` BOZO
t4, ,i�� CITY OF BOZEMAN
*„
'-%76 ,4 MISSION STATEMENT
To enhance the
quality of l through
excellence In
public service.
City of Bozeman, Montana A-2 Approved Budget FY2005-2006
:it CITY OF BOZEMAN
tr-''fN
GOALS
• Encourage and promote opportunities for
citizenship.
• Provide and communicate quality customer
service.
• Build a strong team of staff, elected officials and
citizens.
• Anticipate future service demands and resource
deficiencies and be proactive in addressing them.
• Develop a visually appealing and culturally rich
community.
• Commit to a strong financial position.
• Provide excellent and equitable public services
which are responsive to the community within
available resources.
City of Bozeman, Montana A-3 Approved Budget FY2005-2006
FISCAL POLICY
The overall goal of the city's fiscal policy is to establish and maintain effective management of the
city's financial resources. Formal policy statements and major objectives provide the foundation
for achieving this goal. Accordingly, this section outlines the policies used in guiding the
preparation and management of the city's overall budget and the major objectives to be
accomplished. In addition, the rationale which led to the establishment of the fiscal policy
statements is also identified.
BUDGETING
1. A comprehensive annual budget will be prepared for all funds expended by the city.
Rationale: State law provides that "no money shall be drawn from the treasury of the
municipality nor shall any obligation for the expenditure of money be incurred except
pursuant to the appropriation made by the commission." Inclusion of all funds in the
budget enables the commission, the administration, and the public to consider all financial
aspects of city government when preparing, modifying, and monitoring the budget, rather
than deal with the city's finances on a"piece meal" basis.
2. The budget will be prepared in such a manner as to facilitate its understanding by citizens
and elected officials.
Rationale: One of the stated purposes of the budget is to present a picture of the city
government operations and intentions for the year to the citizens of Bozeman. Presenting
a budget document that is understandable to the citizens furthers the goal of effectively
communicating local government finance issues to both elected officials and the public.
3. Budgetary emphasis will focus on providing those basic municipal services which provide
the maximum level of services, to the most citizens, in the most cost effective manner, with
due consideration being given to all costs--economic, fiscal, and social.
Rationale: Adherence to this basic philosophy provides the citizens of Bozeman
assurance that its government and elected officials are responsive to the basic needs of
the citizens and that its government is operated in an economical and efficient manner.
4. The budget will provide for adequate maintenance of capital, plant, and equipment and for
their orderly replacement.
City of Bozeman, Montana A-4 Approved Budget FY2005-2006
FISCAL POLICY
9. Reports comparing actual revenues and expenditures to budgeted amounts will be
prepared monthly.
Rationale: The city's budget is ineffective without a system to regularly monitor actual
spending and revenue collections with those anticipated at the beginning of the year.
Monthly reports comparing actual revenues and expenditures to budget amounts provide
the mechanism for the Commission and the administration to regularly monitor compliance
with the adopted budget.
REVENUES
1. The city will seek to maintain a diversified and stable revenue base.
Rationale: A city dependent upon a few volatile revenue sources is frequently forced to
suddenly adjust tax rates or alter expenditure levels to coincide with revenue collections.
Establishment of a diversified and stable revenue base, however, serves to protect the city
from short-term fluctuations in any one major revenue source.
2. The city will estimate revenues in a realistic and conservative manner.
Rationale: Aggressive revenue estimates significantly increase the chances of budgetary
shortfalls occurring during the year--resulting in either deficit spending or required
spending reductions. Realistic and conservative revenue estimates, on the other hand,
will serve to minimize the adverse impact of revenue shortfalls and will also reduce the
need for mid-year spending reductions.
3. The city will pursue an aggressive policy of collecting revenues.
Rationale: An aggressive policy of collecting revenues will help to insure the city's
revenue estimates are met, all taxpayers are treated fairly and consistently, and
delinquencies are kept to a minimum.
4. The city will aggressively pursue opportunities for Federal or State grant funding.
Rationale: An aggressive policy of pursuing opportunities for Federal or State grant
funding provides citizens assurance that the city is striving to obtain all state and federal
funds to which it is entitled--thereby reducing dependence upon local taxpayers for the
support of local public services.
City of Bozeman, Montana A-6 Approved Budget FY2005-2006
FISCAL POLICY
4. Major capital projects, which benefit future residents, will be financed with other financing
sources (e.g. debt financing).
Rationale: Major capital projects represent large expenditures of a non-recurring nature
which primarily benefit future residents. Debt financing provides a means of generating
sufficient funds to pay for the costs of major projects. Debt financing also enables the
costs of the project to be supported by those who benefit from the project, since debt
service payments will be funded through charges to future residents.
5. Construction projects and capital purchases of $10,000 or more will be included in the
Capital Improvement Plan (CIP); minor capital outlays of less than $10,000 will be included
in the regular operating budget.
Rationale: The Capital Improvement Plan (CIP) differentiates the financing of high cost
long-lived physical improvements from low cost "consumable" equipment items contained
in the operating budget. CIP items may be funded through debt financing or current
revenues while operating budget items are annual or routine in nature and should only be
financed from current revenues.
DEBT MANAGEMENT
1. The City will limit long-term debt to capital improvements which cannot be financed from
current revenues.
Rationale: Incurring long-term debt serves to obligate future taxpayers. Excess reliance
on long-term debt can cause debt levels to reach or exceed the government's ability to
pay. Therefore, conscientious use of long-term debt will provide assurance that future
residents will be able service the debt obligations left by former residents.
2. The city will repay borrowed funds, used for capital projects, within a period not to exceed
the expected useful life of the project.
Rationale: This policy reflects the view that those residents who benefit from a project
should pay for the project. Adherence to this policy will also help prevent the government
from over-extending itself with regard to the incurrence of future debt.
3. The city will not use long-term debt for financing current operations.
City of Bozeman, Montana A-8 Approved Budget FY2005-2006
FISCAL POLICY
orderly replacement of these assets, funds will be set aside for this purpose through a
designation of fund equity.
The city is subject to revenue shortfalls and unexpected expenditure demands during the
fiscal year. An undesignated general fund reserve will be maintained to be able to offset
these revenue shortfalls or meet unexpected demands occurring during the year, without
suddenly adjusting tax rates or reducing expenditures.
ACCOUNTING AND FINANCIAL REPORTING
1, The City will manage and account for its financial activity in accordance with Generally
Accepted Accounting Principles (GAAP), as set forth by the Governmental Accounting
Standards Board (GASB).
Rationale: GASB is recognized as the authority with respect to governmental accounting.
Managing the city's finances in accordance with GAAP and in accordance with the rules
set forth by GASB, provides the Bozeman citizens assurance that their public funds are
being accounted for in a proper manner.
2. The city will maintain its accounting records for general governmental operations on a
modified accrual basis, with revenues recorded when available and measurable, and
expenditures recorded when services or goods are received and liabilities incurred.
Accounting records for proprietary fund types and similar trust funds will be maintained on
an accrual basis, with all revenues recorded when earned and expenses recorded at the
time liabilities are incurred, without regard to receipt or payment of cash.
Rationale: Adherence to this policy will enable the city to prepare its financial statements
in accordance with Generally Accepted Accounting Principles as set forth by the
Governmental Accounting Standards Board.
3. The City of Bozeman will prepare a Comprehensive Annual Financial Report (CAFR) in
conformity with Generally Accepted Accounting Principles (GAAP). The report will be
made available to the general public. The CAFR shall be prepared in accordance with the
standards established by the GFOA for the Certificate of Achievement for Excellence in
Financial Reporting Program.
Rationale: The Certificate of Achievement represents a significant accomplishment for a
government and its financial management. The program encourages governments to
prepare and publish an easily readable and understandable comprehensive annual
financial report covering all funds and financial transactions of the government during the
City of Bozeman, Montana A-10 Approved Budget FY2005-2006
FINANCIAL STRUCTURE
The city's operating expenditures are organized into the following hierarchial categories:
Departments, Divisions, and Budget Units. To better understand the budget, a basic
understanding of these terms is required.
Department. Department represents the highest level of summarization used in the City's
financial structure. The function classification represents a grouping of related operations and
programs aimed at accomplishing a broad goal or accomplishing a major service. The five
departments in the city's financial structure are:
Department of Law Department of Public Service
Department of Public Welfare Department of Public Safety
Department of Finance
Division. Departments can be further subdivided into divisions which are usually associated with
functioning work groups having more limited sets of work responsibilities. Their primary purpose
is organizational and budgetary accountability. An example is the Accounting Division of the
Department of Finance.
Budget Unit. Divisions may be further subdivided into budget units. A budget unit is used to
account for a specific public service performed within a division in the pursuit of individual goals
and objectives. A budget unit is aimed at accomplishing a specific service or regulatory program
for which a government is responsible.
The following is an example of the relationship between departments, divisions, and budget units.
DEPARTMENT Public Welfare
DIVISION Recreation
BUDGET UNIT Swim Center
City of Bozeman, Montana A-12 Approved Budget FY2005-2006
FINANCIAL STRUCTURE
An OBJECT OF EXPENDITURE refers to specific, detailed expenditure classification. It relates
to a specific type of item purchased or service obtained. Examples of objects of expenditure
include salaries, supplies, contracted services, travel, etc.
The city's financial operations and fund structure conform with generally accepted accounting
principles. The funds are grouped under governmental funds, proprietary funds, and fiduciary
fund types. The city's fund structure is comprised of the following funds, all of which are
budgeted.
GOVERNMENTAL FUND TYPES
General Fund: The general fund is used to account for all financial resources of the city, except
for those required to be accounted for in another fund. The general fund supports such basic
services as the legislative branch, judicial branch, general administration, police, fire, finance,
engineering, streets, recreation, library services, as well as zoning and community development
functions.
Revenue Sources: The city's general fund is financed primarily by property taxes
which provide over half of the general fund revenue. Other revenue sources
include: licenses and permits, intergovernmental revenue, charges for services,
fines and forfeitures, interest on investments, operating transfers, and
miscellaneous revenues.
Special Revenue Funds: Special Revenue funds are used to account for the proceeds of
specific revenue sources (other than special assessments, expendable trusts, or for major capital
projects) that are legally restricted to expenditure for specific purposes. Special revenue funds
support insurance costs, retirement costs, planning functions, and other services legally restricted
for specific purposes.
Revenue Sources: Special revenue funds are supported either through property
taxes or through grants or other restricted revenue sources. Examples of special
revenue funds supported by property taxes include retirement and insurance
funds. Examples of special revenue funds supported by grants or other restricted
revenue sources include Community Development Block Grant, Housing and
Urban Development, and Gas Tax Apportionment.
City of Bozeman, Montana A-14 Approved Budget FY2005-2006
FINANCIAL STRUCTURE
Trust and Agency Funds: Trust and agency funds are used to account for assets held by a
governmental unit in a trustee capacity or as an agent for individuals, private organizations, other
governmental units, and/or other funds. These include (a) expendable trust funds, (b)
nonexpendable trust funds, (c) pension trust funds, and (d) agency funds.
Revenue Sources: Trust and agency funds are supported by donations and
interest income.
City of Bozeman, Montana A-16 Approved Budget FY2005-2006
THE BUDGET PROCESS
The City of Bozeman budget serves several purposes. For the City Commission, it serves as a
policy tool and as an expression of goals and objectives. Management uses the budget as an
operating guide and a control mechanism. For the citizens of the City of Bozeman, it presents
a picture of the city government operations and intentions for the year.
State law requires the City Manager to:
...submit to the commission an estimate of the expenditures and revenues of
the municipal departments for the ensuing year. The estimate shall be
compiled from detailed information obtained from the several departments on
uniform blanks to be furnished by the city manager...
The City's budget encompasses both the operating budget and the capital improvement
budget. Each budget unit includes amounts appropriated for both operating expenses and
capital items. The accompanying narrative explanation for each budget unit provides an
explanation of capital items included in the budget.
The annual budget is normally adopted in June following eight months of development and
analysis by staff and the City Commission. The Bozeman City Commission continually faces
new and changing economic challenges. The Commission, through its processes, give staff
policy direction as a focus for the development of departmental objectives and workplans. The
emphasis is to meet stakeholders'values through the delivery of services.
The budget process begins in November of each year with budget request forms being sent to
all departments. Department administrators are responsible for assessing the needs of their
respective departments for the ensuing year and submitting budget requests together with
written justification. The departments' requests are compiled by the Finance Director and
analyzed in relation to available funds in order to determine the adequacy of financial
resources available to support the requested services.
The City Manager and Finance Director then hold meetings as necessary with each of the
administrators to discuss their requests and make necessary adjustments in order to insure
needed services are provided and the budget is balanced. At the conclusion of the meetings
the City Manager's comprehensive operating and capital improvement budget recommendation
is prepared and submitted to the City Commission in early May.
Upon submission of the City Manager's budget recommendation to the City Commission, work
sessions may be held with the Commissioners at which time the City Manager, Finance
Director, and department staff explain the budget recommendations and underlying justification
for the requests. The Commission also reviews departmental requests which could not be
funded. During or following the work sessions, the Commissioners may make adjustments to
the proposed budget. Following any adjustments to the City Manager's budget
City of Bozeman, Montana A-17 Approved Budget FY2005-2006
THE BUDGET PROCESS
The Finance Department reviews the budget reports on a monthly basis and discusses any
variances from expected performance with the department staff. The Finance Department
conducts in-depth quarterly budget reviews of all expenditures and revenues. Significant
changes in either expenditures or revenues require a budget revision that must be adopted by
the City Commission. Recommendations are made by the Finance Director for any corrective
actions that are believed necessary.
Department staff may exercise their judgment in exceeding expenditures by object code so
long as they do not exceed the total amount appropriated for the budget unit. Any overrun of a
budget unit appropriation requires a budget amendment authorized and approved by the City
Commission.
BUDGET AMENDMENT PROCESS
In accordance with State law, the budget may be amended in two different ways: the first
involves a reallocation of existing appropriations and the second involves an addition to or
reduction of existing appropriations.
Under the first method, departmental expenditures and requirements are monitored throughout
the fiscal year. Certain departments will develop the need for additional expenditure authority
to cover unanticipated costs, while other departments will not require their full budget
authorizations. The Finance Department reviews and analyzes all budget units to determine
what adjustments are necessary and whether the adjustments can be made within existing
appropriation limits. These changes are then reviewed with the affected department and finally
with the City Manager. If the City Manager concurs with the requested changes, the
recommended budget adjustments are presented to the City Commission for their approval.
The second method of amending the budget occurs whenever the requested changes will
cause the existing appropriation level to be exceeded. This situation requires a supplemental
appropriation authorized by the City Commission--thereby increasing the original budget.
The Finance Director is responsible for insuring compliance with spending limitations imposed
by the budget. Accordingly, the Finance Director submits a comprehensive budget review to
the City Commission after six, nine, and twelve month periods. The budget reviews evaluate
overall revenues and expenditures in comparison to the budgeted amounts. In cases where it
appears the original spending authority authorized will not prove sufficient, transfers of
spending authority or additional spending authority are requested together with explanations
for the requests.
Listed below are the statutory requirements of the budget amendment process.
MCA 7-3-4373. Financial administration (1) Upon request of the city
manager, the commission may transfer any part of an unencumbered balance
City of Bozeman, Montana A-19 Approved Budget FY2005-2006
THE BUDGET PROCESS
9. The Commission provisionally adopts the budget.
10. The public hearing on the budget is advertised in the local newspaper.
11. A public hearing on the budget is held and adjustments to the budget, if any, are made.
12. A comparison of the City Manager's budget recommendation and the final budget is
published in the local newspaper.
13. The Commission finally adopts the appropriation ordinance.
City of Bozeman, Montana A-21 Approved Budget FY2005-2006
CITY ORGANIZATION
The organization chart on the following page depicts the overall structure of the City of Bozeman
government. Voters of the City elect the City Commission and Municipal Court Judge. The City
Commission appoints a City Manager who is the Chief Executive Officer of the City.
The City Manager appoints a City Clerk who acts as staff of the Commission. The City Manager
also appoints directors of each of the major departments--Finance, Law, Public Safety, Public
Service, and Public Welfare. These departments represent the major delineation of the services
offered by the City.
City of Bozeman, Montana A-22 Approved Budget FY2005-2006
FINANCIAL SUMMARY
Governmental Fund Proprietary Fund Fiduciary
Types Types Fund Types
Total
Special Debt Capital Internal Trust& All
General Revenue Service Project Enterprise Service Agency Funds
Projected Beginning
Fund BalancelWorking Capital $ 3,346,940 $ 16,233,570 $ 6,121,710 $ 1,965,755 $24,141,061 $ 422,591 $ 515,186 $ 52,746,813
Estimated Revenues 17,247,299 11,318,087 1,483,354 13,161,000 15,262027 3,011,500 9,000 61,492,267
Less Appropriations 18,120,175 18,024,343 2,418,452 13,530,000 21,094,890 2.885,419 6,000 76,079,279
Increasel(Decrease)in
Fund Balance/Working Capital (872,876) (6,706,256) (935,098) (369,000) (5,832,863) 126,081 3,000 (14,587.012)
Projected Ending
Fund BalanceAWorking Capital $ 2,474,064 $ 9,527,314 $ 5,186,612 $ 1,596,755 $18,308,198 $ 548,672 $ 518,186 S 38,159,801
City of Bozeman, Montana B-1 Approved Budget FY2005-2006
CHANGES IN :,FUND BALANCE/WORKING CAPITAL
FYE 04 7Y Oe
Actual Projected Beginning Estimated Appropriations Budgeted Ending
Fund Balance/ Fund Balance! Revenues Fund Balance!
Working Capital Working Capital Working Capital
# General Fund
010 General Fund $ 3,345,541 $ 3,346,940 $ 17,247,299 $ 18,120,175 $ 2,474.064
Special Revenue Funds
100 City Planning Board 113,944 1,614 496,427 697,975 (199,934)
101 Historic Preservation 10,609 (1) 24,542 30,042 (5,501)
102 Local Governmental Study Commission - - _ _
103 Health-Medical Insurance - 23,469 1,324,350 1,324,350 23,469
104 Liability Insurance - 2,547 274,024 274,024 2,547
105 P.E.R.S.Fund - 2,689 283,383 283,383 2,689
106 Police Pension Fund 77,452 35,273 332,146 332,146 35,273
107 Fire Pension Fund 85,733 734 218,658 218,658 734
108 Community Transportation (19,429) (19,429) 697,746 697,746 (19,429)
109 Highway Safety Improvement Projects 18,120 250 19,000 18,100 1,150
110 Gas Tax Apportionment 149,476 92,476 568,000 610,500 49,976
111 Street Maintenance District 414,827 296,244 1,532,348 1,578,793 249,799
112 Tree Maintenance 149,119 94,330 321,060 335,740 79,650
113 Fire Impact Fee 1,480,168 1,700,168 220,000 - 1,920,168
114 Street Impact Fee 8,588,097 10,213,097 1,625,000 6,000,000 5,838,097
115 Building Inspection Special Revenue 567,535 430,544 1,024,860 1,038,220 417,184
116 Dowtown Improvement District 533,216 488,049 445,000 925,620 7,429
117 Community Development Block/Home Grants - - -
118 Section 8 Housing Mod/Rental Rehab - - - -
119 Economic Development Loan Fund 510,534 147,034 222,500 111,000 258,534
120 Community Housing 34,235 39,735 62,500 58,000 44,235
121 Housing Revolving Loan Fund (32,715) (27,615) 8,500 14,400 (33,515)
122 9-1-1 Grant - - -
123 Beall Park Art Center Grant - - - -
124 Fire Truck - - - -
125 Drug Forfeiture (24,369) (24,369) 142,243 141,243 (23,369)
126 Neighborhood Parking Districts 33,487 46,322 80,600 63,452 63,470
127 Down Town Parking 264,519 224,126 113,900 113,870 224,156
128 Fish Wildlife And Park Management Areas 15,726 4,726 17,000 17,000 4,726
129 Special Projects 658,006 664,506 6,500 661,044 9,962
130 Americans With Disability Act 15,592 592 - - 592
131 Beautification Of Bozeman (2,492) (2,492) - (2,492
132 We Share The Road Campaign - - .. )
133 Recreation Department Special Revenue 28,544 2,544 25,000 27,000 544
134 Amateur Hockey Projects - - -
135 Cemetery Department Special Revenue 1,600 (200) 1,600 1,600 (200)
136 Park Department Special Revenue 7,289 (711) 27,000 27,000 (711)
137 Library Department Special Revenue 33,988 8,988 25,000 25,000 8,988
138 Law 8 Justice Center 580,125 560,125 20,000 540,125
139 Police Department Special Revenue (43,892) (10,912) 110,000 79,480 19,608
140 Police Domestic Violence - 175,000 176,850 (1,850)
141 Police Motor Cycle Fund _ _
142 Problem Area Response Team _ _
143 K-9 Project - - -
144 Bogert Pavilion -
145 Interfaith Housing - - _ -
146 Lighting Districts (134,989) (134,989) 150,000 150,000 (134,989)
174 Victim Witness Advocate 79,487 50,487 31,000 52,000 29,487
175 Senior Transportation 3,901 4,850 54,500 54,500 4,850
176 Business Improvement District 6,973 (3,027) 94,000 94,000 (3,027)
177 Northeast Neighborhood _ -
178 Police Grants - -
179 Diaster Relief Fund 69,574 70,574 1,000 - 71,574
180 Sr.High Parking 7,684 18,384 10,700 8,466 20,618
183 Fire Department (19,777) (19,777) - _ (19,777)
184 Parks Master Plan Develop 45,368 (14,632) 100,000 100,000 (14,632)
185 Insurance Proceeds 219,744 219,744 219,744 -
186 Development Impacts 734,455 744,455 452,000 1,143,397 53,058
187 Fire Department Equipment (319,313) 303,048 - 300,000 3,048
850 Park Land 62,519 1,000 1,000
Total Special Revenue Funds 15,004,670 16,233,570 11,318.087 18,024,343 9,527,314
City of Bozeman, Montana B-2 Approved Budget FY2005-2006
MILL LEVIES & MILL VALUES
FISCAL YEAR FY 01 FY 02 FY 03 FY 04 FY 05 FY06
MILL VALUE $ 39,932 $ 42,450 $ 46,055 $ 49,559 $ 52,985 $ 58,063
PERCENTAGE CHANGE 6.3 8.5 7.6 6.9 9.6
GENERAL FUND:
All-Purpose 101.21 103 21 106.78 108.43 111.48 111.39
SPECIAL REVENUE:
City Planning 2.00 2.00 2.00 2.00 2.00 2.00
Police Retirement 5.03 5.09 4.58 4.70 3.88 3.54
Firefighters'Retirement 3.86 3.91 3.52 2.10 1.87 1.71
Public Employees'Retirement 2.96 3.00 2.70 4.08 3.93 3.59
Comprehensive Insurance 4.30 4.35 3.92 4.01 3.78 3.45
Health/Med Insurance 14.76 14.94 13.45 21.77 24.73 23.21
Emergency Levy 2.00 2.00
Fire Truck/Equipment 6.00 6.00 6.00
Senior Transportation 0.81 1.00 1.00 1.00 1.00 1.00
TOTAL SPECIAL REVENUE 33.72 36.29 33.17 45.66 47.19 44.50
DEBT SERVICE:
Library G.O.Bonds 5.56 8.22 7.99 5.39
Transportation G.O. Bonds 11.91 9.00 8.70 1.00 5.33 6.98 *
TOTAL DEBT SERVICE 11.91 9.00 14.26 9.22 13.32 12.37
TOTAL ALL LEVIES 146.84 148.50 154.21 163.31 171.99 168.26
Percentage Change 1.1 3.8 5.9 5.3 -2.2
Property Taxes Levied $5,863,615 $6,303,825 $7,102,142 $8,093,480 $9,112,890 $9,769,654
Percentage Change 7.5 12.7 14.0 12.6 7.2
* Transportation Bonds were refinanced during FY 03. Consequently,no principal payments were made that
year--resulting in a large fund balance. This translated to a significant reduction in the levy for FY 04. Subsequent
year's levies will be increased. The FY 06 levy will have to increase as well.
City of Bozeman, Montana B-4 Approved Budget FY2005-2006
APPROPRIATIONS BY TYPE
All expenditures are classified under one of five major categories: Salaries, Wages &
Benefits, Operating Expenses, Capital, Debt Service and Transfers. The graph below
shows the relative percentage of budgeted expenditures for these five major categories.
In governmental agencies, salaries, wages and benefits normally represent the largest of
these categories. However, due to the significant investment in infrastructure, cities
have a much higher percentage of the budget devoted to operating costs than most
other governmental agencies. Transportation projects are included under contracted
services, which is an operating expense.
Appropriations by Type
Transfers
8%
Personnel
Debt Service 22%
4%
11)
Capita
40% Operating
26%
City of Bozeman, Montana B-5 Approved Budget FY2005-2006
APPROPRIATIONS BY FUND
As shown below, enterprise funds and the general fund account for 51% of the total
expenditures of the city. The General Fund is the city's primary operating account for
general government operations. Enterprise funds consist of water, wastewater, and
solid waste funds. These funds operate on a self-supporting basis.
Special revenue funds include a variety of tax supported funds including funds
supporting employer retirement contributions, health insurance premiums, impact fees
and liability insurance. Community development block grant moneys, the city's gas tax
allocation, the street and tree maintenance districts are also included. Less significant
are a whole host of department special revenue funds which are used to account for
grant funds or funds which are restricted for a specific purpose and must be accounted
for separately.
Debt service, internal service, and trust and agency funds make up the remainder of the
city's appropriations.
Appropriations by Fund
Trust
0%
Internal Service
4% General Fund
24%
Enterprise A
27%
1110
Special Revenue
Capital Projects 24%
18% Debt Service
3%
City of Bozeman, Montana B-6 Approved Budget FY2005-2006
REVENUES
Revenues are estimated for every fund of the city each year. A summary of the revenue
estimates for each fund is shown on page B — 1 through B — 3. This summary of
revenue estimates is supported by detailed revenue estimates for every revenue type for
every fund. The detailed revenue estimates are contained in the city's computerized
budgeting system. Computer printouts of these detailed revenue estimates are available
at City Hall.
This section of the budget highlights major funds of the city and selected revenue
estimates within these funds. Trends of these funds and individual revenues are shown
over a ten-year period, together with estimates for the coming year.
GENERAL FUND
The General Fund is used to account for all financial resources of the city, except for
those required to be accounted for in another fund.
Major functions supported by general fund revenues include: city administration, police
and fire services, court, parks, recreation, and library.
General Fund Revenue
$20,000,000 - -- ----------- -
-
$15,000,000 -
---
$10,000,000 - - — -- —
$5,000,000 - -
$0 i I , I —I I I I
p`
4\ c 4'
�°' �°' �Q'� OHO 0^ OL o�� 0o0` ooh o��
ti ti N ti
1st 8 Years Actual -Last 2 Years Projected
The growth in general fund revenues, depicted in the graph above, reflects the rapid
growth in the community over the last several years.
Much of the growth in the general fund revenues since FY 99 has been attributable to a
required accounting change. Beginning in FY 99, employee health insurance costs (and
associated revenues) had to be shown in the general fund. In FY 00, we chose to
account for employee retirement costs and revenues in a similar manner.
City of Bozeman, Montana C-1 Approved Budget FY2005-2006
WATER FUND
Shown on the graph below are total water fund revenues. As depicted by the graph,
water fund revenues have steadily increased as the result of both an increase in the
customer base and as the result of regular rate changes. A 10% rate increase was
adopted for FY06, effective 9-1-2005.
Water Fund Operating Revenues
$5,000,000 --_-1
$4,000,000 - - - --
$3,000,000 - _ — -
$2,000,000
$1,000,000 -- -. — - - --. -.
$0 �-
^00'l c�0X000 000 00\ OOj 003 OOD� 00� OO
1st 8 years Actual -Last 2 projected
WASTEWATER FUND
The graph below reflects substantial increases in wastewater fund revenues. This is due
to increases in the customer base and increases attributable to the rate changes that
were necessary in order to restore the financial position of the wastewater fund caused
by the solvent site. A 15% rate increase was adopted for FY06 effective 9-1-2005, in
anticipation of plant expansion in the near future.
Wastewater Fund Operating Revenues
$5,000,000 -- -
$4,000,000 — _---.------�.�-...._
$3,000,000 - - — --
$2,000,000 -_.. _V_ .. .. -
$1,000,000
$0 , ,
OA O� 0°� 00 0 Off' 00 Ob` O� OHO
'0 'O '0 rl, (O 9O ,lO �O ry0 �O
1st 8 Years Actual - Last 2 Projected
City of Bozeman, Montana C-2 Approved Budget FY2005-2006
SOLID WASTE FUND
Solid waste revenues reflect the "booming" economy of Bozeman and how it has
translated to increased revenues at our landfill. Landfill gate fees can vary widely,
however, depending upon whether or not the private haulers utilize our landfill or choose
to go elsewhere. The significant increase in the solid waste fund revenues has allowed
the city to meet its financial assurance obligations for closure of the landfill and also to
prepare for an alternative to the existing landfill site.
It was estimated that the landfill would reach capacity sometime in FY06.
Solid Waste Fund Operating Revenues
$5,000,000
$4,000,000 — - - - —
$3,000,000
$2,000,000 _ - —
$1,000,000 — -
$0 11111
Cg3 O(O O6\ ODti O03 6b' Ooh
C15) ti (1ti ($i ti
1st 8 Years Actual -Last 2 Years Projected
City of Bozeman, Montana C-3 Approved Budget FY2005-2006
FUND BALANCES 1 WORKING CAPITAL
There are two fund types that are used to account for the city's operating funds. One is governmental
fund types and the other is proprietary fund types. The best measure of a governmental fund types'
financial condition is fund balance (assets minus liabilities). The best measure of a propriety fund types'
financial condition is working capital (current assets minus current liabilities).
This section provides a historical trend analysis of the fund balance and working capital balances of the
major funds of the city. Increases and decreases in a funds' financial position is a natural occurrence.
The most important point is to understand what factors are causing a funds' financial position to change.
General fund balances will generally be more stable, due to the fact that most costs are personnel that
are predictable and steady. In enterprise funds, large fluctuations will occur due to the fact that these
funds are infrastructure intense and large expenditures are sporadic.
GENERAL FUND
The General Fund is used to account for all financial resources of the city, except for those required to be
accounted for in another fund.
Major functions supported by general fund revenues include: city administration, police and fire services,
court, parks, recreation, and library.
The graph below shows that the city has been able to maintain its general fund balance at relatively
stable levels in past years. Declines in the fund balance during FY 95 and FY 96 were planned
reductions. Increases in fund balance in FY 98 and 02 occurred as the result of unexpected revenues.
The relatively sharp decline in FY 03 resulted from the use of $1.3 million in reserves to purchase the
Story Mansion. The city is currently taking requests for proposals to sell the mansion some time in the
near future. The decline in FY06 is attributed to the Library Construction bridge loan that was approved
by the Commission. Some of that money is expected to be recovered in the following fiscal year.
General Fund - Fund Balance
$4,000,000
$3,500,000 ------ ---------- -- —�
$3,000,000 —
$2,500,000 — ____._ -
$2,000,000
$1,500,000 -
$1,000,000 - -
$500,000 — - -
$0 --
97 98 99 00 01 02 03 04 05 06
1st 8 Years Actual - Last 2 Years Projected
City of Bozeman, Montana C-4 Approved Budget FY2005-2006
FUND BALANCES /WORKING CAPITAL
The graph below shows the general fund balance in relation to the expenditure level of the fund. The
decline in fiscal years 2000 & 2001 were due to the inclusion of expenditures for employee benefits
(health insurance and employee retirement funds) in the general fund. These were previously expended
out of special revenue funds. The decline in FY 03 was the result of the acquisition of the Story Mansion.
The decline in FY06 is attributed to the Library Construction bridge loan that was approved by the
Commission. Some of that money is expected to be recovered in FY07.
General Fund Balance as a % of
Expenditures
40% _
20% - — —
wok _
97 98 99 00 01 02 03 04 05 06
1st 8 Years Actual -Last 2 Years Projected
WATER FUND
The graph below depicts the working capital balance of the city's water fund. This graph typifies the
significant fluctuations that result from large infrastructure expenditures. The significant reduction in FY
02 and FY 03 relates to the completion of some large capital improvement projects primarily funded with
cash balances. The most significant of which was the Lyman Creek water supply.
Water Fund Working Capital
$3,500,000 - — —
$3,000,000 -
$2,500,000 -
$2,000,000 -
$1,500,000 -
$1,000,000 -
$500,000 -
$0
-$500,000 - 97---98--99 00 02 03-04--05-06
1st 8 Years Actual -Last 2 Years Projected
City of Bozeman, Montana C-5 Approved Budget FY2005-2006
FUND BALANCES/WORKING CAPITAL
WASTEWATER FUND
As seen by the graph of the wastewater fund, there have been enormous swings in the balance of the
wastewater fund. The declines, beginning in fiscal year 95, were attributable to the Bozeman Solvent
Site. These costs resulted in operating in a deficit position for five years. The large increase in FY 00
results from both the settlement with Jewel Foods and the effect of the surcharge. The large balance
continues into FY 01 to provide needed matching funds for a $5 million federal grant. The reduction in FY
03 reflects expenditures associated with the federal grant. Approximately $360,000 of the reduction in
FY06 is attributed to a short term loan from the wastewater fund to the library construction fund, which will
be repaid to the wastewater fund, with interest, in FY07. Additional decreases are attributed to capital
improvement projects throughout the city.
Waste Water Fund Working Capital
$5,000,000 —_..
$4,000,000
$3,000,000
$2,000,000 - -
$1,000,000 —......_.... I
III
-$1,000,000 I 99 00 01 02- 03 -04- -05 06
-$2,000,000 — —
1st 8 Years Actual -Last 2 Projected
SOLID WASTE FUND
The graph of the solid waste fund working capital shows a very low balance in fiscal year 96, 97, &98.
This resulted from the installation costs of a liner for the existing landfill,for a cost of approximately$2
million. The steady increases in FY 02 through FY 05 resulted from the large increase in gate fee
City of Bozeman, Montana C-6 Approved Budget FY2005-2006
FUND BALANCES 1 WORKING CAPITAL
revenues. This balance was accumulated to plan for the eventual closure of the Landfill and to provide for
an alternative for solid waste disposal. The FY06 budget anticipates the construction of a Transfer
Station and the closure and monitoring of the existing Landfill site.
Solid Waste Fund Working Capital
$7,000,000 - — --$6,000,000 - - - •
$5,000,000 - - --
$4,000,000 -$3,000,000 -
$2,000,000 -
$1,000,000 -
$0 — , ^ ^ -
97 98 99 00 01 02 03 04 05 06
1st 8 Years Actual - Last 2 Years Projected
City of Bozeman, Montana C-7 Approved Budget FY2005-2006
GENERAL GOVERNMENT
o CITY COMMISSION
o CITY MANAGER
o MUNICIPAL COURT
o CITY ATTORNEY
o FINANCE
o PLANNING
o BUILDING MAINTENANCE
City of Bozeman, Montana D-1 Approved Budget FY2005-2006
1 1 1 1 1 + 1 1 '► 1 1 1 1 11 1 1 ) 1 1 1 1 ,ti 1 1 1 1 1 t 1 1 1 1 1 1 S 11 f 1 .1 ti 1 1
CITY COMMISSION
PROGRAM DESCRIPTION
The City Commission is the legislative body of city government. It is comprised of a mayor and four commissioners.
Members of the City Commission are elected at large for four year overlapping terms. The Mayor is the member of
the Commission who received the highest number of votes in the regular municipal election.
Responsibilities of the Commission include: establishment of policies governing the operation of the City,enactment
of ordinances and resolutions, adoption of the annual operating budget,levying of taxes, and appointment of
members to citizen advisory boards and commissions.
The Commission employs a City Manager and is responsible for the oversight and evaluation of the Manager's
performance as the chief administrative officer of the City.
For Fiscal Year 2006,the Clerk of the Commission function has been moved from the City Commission budget and
oversight to that of the City Manager.
City of Bozeman, Montana D-2 Approved Budget FY2005-2006
CITY COMMISSION
MAJOR OBJECTIVES
• To work closely with the administration and other government officials to lobby for state legislation beneficial to
cities.
• To develop broadly-based city-wide support for economic development and to foster coordination of public and
private resources as a means of enhancing economic prosperity and environmental quality.
• To improve public facilities and the quality of services delivered to the public in order to meet the needs of the
citizenry.
• To cooperate with other governmental entities in order to provide services efficiently and effectively and in a
manner resulting in the most equitable distribution of the tax burden.
• To ensure that all decisions are protective of the health, safety and general welfare of the citizens of this
community.
City of Bozeman, Montana D-3 Approved Budget FY2005-2006
CITY COMMISSION
EXPENDITURES BY CATEGORY
Actual Appropriated Amendents Approved Dollar
FY 04 FY 05 FY 05mFY 06 I Change IChat gel
Full-Time Equivalents 4.00 4.00 2.10
Number Category
1000-1199 Salaries&Overtime $ 116,737 $ 127,921 $ - $ 51,925 $ (75,996) -59%
1200-1299 Benefits 60,485 71,281 42,737 (28,544) -40%
2000-7599 Operating 169,396 146,505 - 147,530 1,025 1%
8000-8999 Capital - 5,000 - (5,000) -100%
9000-9699 Debt Service - -
9900-9999 Transfers - -
Total All Categories $ 346,618 $ 350,707 $ - $ 242,192 $ (108,515) -31%
EXPENDITURES BY DIVISION
Division
Number Division
1110 City Commission $ 237,225 $ 217,351 $ - $ 225,564 $ 8,213 4%
1120 Clerk of Commission 109,393 126,791 - - (126,791) -100%
1130 Special Bodies - 6,565 - 16,628 10,063 153%
Total All Divisions $ 346,618 $ 350,707 $ - $ 242,192 $ (108,515) -31%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 346,618 $ 350,707 $ - $ 242,192 $ (108,515) -31%
Total All Funds $ 346,618 $ 350,707 $ - $ 242,192 $ (108,515) -31%
City of Bozeman, Montana D -4 Approved Budget FY2005-2006
CITY COMMISSION
FY 06 BUDGET HIGHLIGHTS
Contracted Services
FUNDING FOR NEIGHBORHOOD COUNCILS $ 2,000
FUNDING FOR NEIGHBORHOOD PROJECTS 1,000
ELECTIONS 27,000
POWER AUTHORITY 50,000
RECORDING FEES (WITH GALLATIN CO CLERK& RECORDER) 3,500
GALAVAN 5,000
Total Contracted Services $ 88,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Through its endorsement of the comprehensive Capital Improvement Program document, and previous
adoptions of the updated facilities plans for water and sewer,the Greater Bozeman Area Transportation Plan
2001 Update, the Bozeman 2020 Community Plan, and the Unified Development Ordinance, as well as the
continued efforts to protect the City's water rights and reservations, the City Commission has set the stage
for infrastructure-based growth decisions, allowing the community to proceed with development in an
organized and funded manner. It is anticipated the community will continue to see both infill growth and
expansion of the city limits during the upcoming year.
• Continued involvement in Montana Municipal Power Authority, a consortium of the cities of Bozeman, Butte,
Great Falls, Helena, Missoula to purchase the power transmission assets of Northwestern Energy, for the
stability and reliability of affordable electric power.
City of Bozeman, Montana D-5 Approved Budget FY2005-2006
CITY COMMISSION
PERFORMANCE MEASURERS
With the transfer of the City Clerk to the City Manager Division, the City Commission will be re-
establishing performance measurers for themselves in the coming year. Those measurers will be
evaluated over the coming year and reported in the 2006-2007 Budget Document.
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Ordinances Passed 33 I 30 I 20 I 25
Resolutions Passed I 77 80 I 85 I 85
Commission Meetings I 63 60 I 53 I 53
Public Hearirtys I 132 135 I 140 I 156
Hours of Meetings 199 I 220 190 200
Pages of Minutes 849 I 850 I 800 850
City of Bozeman, Montana D-6 Approved Budget FY2005-2006
CITY MANAGER
PROGRAM DESCRIPTION
The purpose of the staff of the City Manager's Office is to provide overall leadership, direction, coordination, and
support of the activities of the remainder of the City's workforce. The City Manager's Office also ensures that quality,
effective, and efficient services are provided within the law, the policies of the Bozeman City Commission, and the
resources of the City. The City Manager provides information to the City Commission that supports their ability to
make informed policy decisions.
The purpose of the Office of Personnel is to support City functions by ensuring the capability and stability of the
workforce.The Director supports administrators and workforce members with current lawful information that provides
sound recruitment practices and protects the employment rights of the City and the workforce member.
The duties of the City Clerk include: attending all Commission meetings,preparing minutes, keeping official records
of the City, publishing notices as needed and as required by law,acting as a staff person for the Commission, and
preparing the Commission agenda in conjunction with the City Manager.
City of Bozeman, Montana D-7 Approved Budget FY2005-2006
CITY MANAGER
MAJOR OBJECTIVES
In support of the seven"Overarching Goals"of the City, the staff of the City Manager's off ice will:
• Communicate Bozeman city government activities to the public by:
• Increasing the amount of current information available on the WEB;
• Maintaining an effective neighborhood program.
• Maintain a current knowledge of regulations pertaining to employment and their effect on that resource by:
• The director of Human Resources,the City Attorney and the City Manager attending relevant
professional conferences;
• Subscribing to and reading relevant professional journals;
• Conducting monthly in-house training for supervisors;
• Conducting in-house training for staff covering"work place violence,"and"sexual harassment in
the work place, and other relevant topics"
• Provide opportunities to organization members for continual professional improvement by:
• Attending relevant professional conferences;
• Bringing the best presenters and educators to Bozeman for the benefit of the full organization;
• Encouraging continuing education at Montana State University;
• Partnering with MSU College of Technology to provide computer skill education.
• Acknowledge our limited resources in our growth situation and constantly develop,implement, and review
plans to address needs through efficiency in assignments,cross training and other means to maximize
available resources.
• Provide opportunities and training for senior level staff to ensure seamless governmental operations in the
absence of any department head by:
• Anticipating future service demands and resource deficiencies and be proactive in addressing them.
• Provide technical and coordination assistance in all spatially oriented projects within the city.
The outcomes of our investment will be:
• A well led,coordinated trained workforce;
• Secure, consistent governmental operations;
• Lawful, equitable, and effective allocation of city resources;
• An informed and involved City Commission;
• An informed and involved community;
• Open government.
City of Bozeman, Montana D-8 Approved Budget FY2005-2006
CITY MANAGER
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 FY 05 FY 06 Changei ChangeI
Full-Time Equivalents 7.50 7.50 - 9.50
Number Category
1000-1199 Salaries&Overtime $ 480,045 $ 325,502 $ - $ 425,530 $ 100,028 31%
1200-1299 Benefits 104,183 75,342 121,418 46,076 61%
2000-7599 Operating 273,827 78,776 - 90,012 11,236 14%
8000-8999 Capital 62,386 10,000 - 15,000 5,000 50%
9000-9699 Debt Service - - - -
9900-9999 Transfers - - - -
Total All Categories $ 920,441 $ 489,620 $ - $ 651,960 $ 162,340 33%
EXPENDITURES BY DIVISION
Division
Number Division
1210 City Administration $ 327,021 $ 336,723 $ - $ 343,884 $ 7,161 2%
1220 City Clerk - - 137,947 137,947
1230 Personnel 122,151 152,897 170,129 17,232 11%
1240 G.I.S. 76,804 - - - 0%
1250 Networking 394,465 - - - - 0%
Total All Divisions $ 920,441 $ 489,620 $ - $ 651,960 $ 162,340 33%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 920,441 $ 489,620 $ - $ 651,960 $ 162,340 33%
Total All Funds $ 920,441 $ 489,620 $ - $ 651,960 $ 162,340 33%
City of Bozeman, Montana D-9 Approved Budget FY2005-2006
CITY MANAGER
FY 06 BUDGET HIGHLIGHTS
The budget includes:
Urban Renew Studies $2,000
General Contracted Services 7,500
ManagemenUCompliance Training City-Wide 10,000
Police Facility Plan 15,000
Laserfiche System Software& Hardware 15,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Assist the Commission in determining the best use of the City's capital assets(land and buildings).
• Pursue funding options for large ticket capital projects within the community(e.g., parking garage).
• Conversion of paper records to a document imaging system will continue, making public records more
accessible to the public and making research easier, quicker and more comprehensive(let the computer
do the walking).
City of Bozeman, Montana D-10 Approved Budget FY2005-2006
CITY MANAGER
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Budgeted
The City Commission will be supported in their
decision process by always receiving unbiased,
accurate research and data from the staff a
minimum of four days prior to the introduction of
an item as an avenda item 80% 85% 85% 95% 95%
The City Commission will be supported in their
policy direction decisions by receiving,with
regular frequency,current operations status
reports,state and federal legislative activity
reports,tabulations of citizen surveys done by
city departments,regular financial reports, and
staff research reports. 100% 88% 88% 98% 98%
Citizens will be assured an open and accessible
local government through established,
maintained,published,and staffed open office
hours equal to 1992 hours annually:Advertised
public meetings:Advertised Commission
agendas:Open and accessible meetings:
Accessible public records:and information
available via the internet. 100% 100% 100% 100% 100%
An open local government will be supported by a
visible City Manager who meets regularly with
the County Commissioners,leadership of MSU,
the Chamber of Commerce economic
development organizations,the Bozeman School
District,and civic groups. 100% 95% 95% 100% 100%
Public resources will be allocated effectively and
lawfully. Qualified independent auditors will
perform annual audits;the budgeting process will
be a public process;and the budget will
emphasize outcomes. 100% 100% 100% 95% 100%
Employee matters will be handled in an
equitable and lawful manner that minimizes
the risk of loss to the City and its errsployees. 100% 100% 100% 100% 100%
The recruitment process will protect the work
force and City rights and result in matching
appropriate hires with appropriate jobs.
Turnover will be kept low resulting in a stable
workforce. Continual skill improvement training
will result in a competent,effective and efficient
workforce. Physical,mental,and financial fitness
programs will result in a healthy workforce. 100% 100% 100% 90% 100%
Opportunities to participate in world class
leadership skills training seminars semiannually
by senior staff will result in a well led and
coordinated workforce. 100% 100% 100% 90% 100%
Specific criteria and measurements available from he Office of the"ity Manager.
City of Bozeman, Montana D-11 Approved Budget FY2005-2006
CITY MANAGER
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Bargaining Units 3 1 1 1
Commission Meetings I 63 60 52 52
Public Hearings 132 135 135 140
Hours of Commission Meetings 199 220 220 208
Telephone&Email(added FY05)Contacts 4,000 3,900 9,000 9,000
Meetings with County Commissioners 0 0 2 4
911 Administrative Meetings 12 12 12 12
Meetings with Civic Groups 150 150 150 150
Meetings with MSU 24 24 12 12
Meetings with the Chamber 24 24 ` 12 12
Meetings with other MT City Managers 6 6 6 6
Meetings with the Legislature 30 0 12 0
Meetings with State Agencies 5 4 4 4
City of Bozeman, Montana D-12 Approved Budget FY2005-2006
MUNICIPAL COURT
PROGRAM DESCRIPTION
The court budget unit accounts for costs associated with the judicial branch of city government, which includes a
judge, clerk of court, line clerks, and related operating costs.
Section 3-6-101, et, seq., MCA, establish a municipal court for each municipality. Section 3-6-103 sets forth the
jurisdiction of the municipal court which includes: jurisdiction coordinate and coextensive with the justice' courts;
original jurisdiction of all civil and criminal actions and proceedings provided for in 3-11-103; concurrent jurisdiction
with the district courts in actions arising under Title 70, chapters 24 through 27; applications for search warrants and
complaints charging commission of a felony; tax collection under$5,000; money due the city or to any person from
the city under$5,000; actions under $5,000 for the breach of official bonds and breach of contracts; recovery of city
property under$5,000;collection of license fees; specified civil cases.
The municipal judge is elected every 4 years in a nonpartisan election held in conjunction with the city's regularly
scheduled general election. The municipal court hears cases involving city ordinances and misdemeanor cases
defined by state criminal codes and may conduct preliminary hearings in felony cases.
City of Bozeman, Montana D-13 Approved Budget FY2005-2006
MUNICIPAL COURT
MAJOR OBJECTIVES
• To maintain an efficient collection system using additional recommended staff person to concentrate on
collections report to CBO Collections and collection of restitution.
• To maintain a current and efficient criminal docket.
• To continue effective communications with the city attorney, city prosecutor,and law enforcement agencies.
• Additional training for staff.
• Maintain updates of computer program,jury program —Supreme Court has not authorized this yet as they
are still in the testing phase.
• Maintain West Law for court use.
• Periodically review new bond book with substantial fine increases.
• Reduce accounts receivable—write off all bad debt; ask District Court to order payment of Municipal Court
fines to be part of any probation/parole requirement for convicted felons.
City of Bozeman, Montana D-14 Approved Budget FY2005-2006
MUNICIPAL COURT
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change IChangel
Full-Time Equivalents 6.00 6.00 6.00
Number Category
1000-1199 Salaries&Overtime $ 156,116 $ 187,646 $ - $ 198,258 $ 10,612 6%
1200-1299 Benefits 51,533 70,002 85,913 15,911 23%
2000-7599 Operating 132,414 138,729 163,640 24,911 18%
8000-8999 Capital -
9000-9699 Debt Service -
9900-9999 Transfers -
Total All Categories $ 340,063 $ 396,377 $ - $ 447,811 $ 51,434 13%
EXPENDITURES BY DIVISION
Division
Number Division
1310 Municipal Court $ 340,063 $ 396,377 $ - $ 447,811 $ 51,434 13%
Total All Divisions $ 340,063 $ 396,377 $ - $ 447,811 $ 51,434 13%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 340,063 $ 396,377 $ - $ 447,811 $ 51,434 13%
Total All Funds $ 340,063 $ 396,377 $ - $ 447,811 $ 51,434 13%
City of Bozeman, Montana D - 15 Approved Budget FY2005-2006
MUNICIPAL COURT
FY 06 BUDGET HIGHLIGHTS
Contracted Services:
Public Defenders Contract $66,000
Temporary Staffing 4,500
Maintenance Contracts 6,656
Substitute Judges 12,960
Jury &Witness Costs 10,000
Law& Justice Center Facility Costs 31,500
Delivery Services 5.220
Total $136,836
FY 06 ANTICIPATED ACCOMPLISHMENTS
• To maintain an efficient collection system using additional staff person to work strictly on collections and
monitor restitution.
• To address backlog of Parking citations.
• To maintain a current and efficient criminal docket; expedite jury trials and trial resolutions.
• To improve and continue effective communications with the City Attorney, City Prosecutor,Public
Defenders Office,and Law Enforcement Agencies.
• Additional training to all staff.
• Maintain West Law for Court use.
• Maintain updates of computer program.
• Periodically review new bond book with substantial fine increases.
• Continue to reduce accounts receivable.
• Improve access to archive records.
• Address increased volume of motions and motions hearings.
City of Bozeman, Montana D-16 Approved Budget FY2005-2006
MUNICIPAL COURT
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Budgeted
In an effort to maintain current and efficient
criminal and civil dockets,the average age of
cases will be as follows:
Initial Appearance <1 Mo. <1 <1 <1 <1
Judge 10-15 wks <4** <4** <3 10-15 wks
Jury <6 Mos. <6 <6 <5 <5
**per police dept request,scheduling judge trials
around officers'days off to reduce OT
%of cases resolved on first appearance 80% 1 94% I 94% 94% 94%
Bozeman Municipal Court's effectiveness equals
or exceeds the standards in all cases and
remains in compliance with Montana law relating
to referrals of disposition of cases to the
Department of Motor Vehicles within 5 days.
1 day 100% 100% 100% 100%
Amount of time spent to initialize time pay 10 min per I 1 min per 1 min per 1 min per I 1 min per
agreement case case case case case
of daily time devoted to time pay(phone, 10%per I 75% 75% 25%/clerk I 25%/clerk
counter,summons,warrant) Clerk
%of weekly time devoted to Juror Phone 1% I 1% I 1% 1% I 1%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Budgeted
Number of:
Judge trials 3 days wkly 3 days wkly 3 days wkly 3 days wkly 3 days wkly
Jury trials 2 days wkly 2 days wkly 2 days wkly 2 days wkly 2 days wkly
Open court 3 days wkly 3 days wkly 3 days wkly 3 days wkly 3 days wkly
Misc.hearings 3 day wkly 3 day wkly 3 day wkly 3 day wkly 3 days wkly
Ticket entry per hour
20 20-30 20-30 20-30 20-30
Processing of open court paperwork(amount of 1/2 day %day 1/2 day %day 1/2 day
time needed to complete the processing of all
paperwork created during that day's open court
session and is based on a standard of%day per
clerk to complete one average day's paperwork
from open court proceedings)&Judge Trials
Calendar for trials,hearing,status 1/2 day Yz day Y2 day 1/2 day 1/2 day
conferences per month(amount of time needed
per month to complete processing the matters in
this block based on a standard of 1/2 day to
complete the paperwork related to these
matters.)
I Parking Summons Entry I 1900 1600 I 1800 I 5000 5000 I
Municipal Court Trials—amount of Clerk Time in 10% 10% 1 10% 1 10% 10%
Court Room w/Judge trials during trial
%of time in court with Jury trials 70% 70% I 70% I 70% 70%
City of Bozeman, Montana D-17 Approved Budget FY2005-2006
MUNICIPAL COURT
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Budgeted
Court Citations 13672 9988 5856 7500
Parking Summons I 2000 821 4744 3500
Judge Trial Requests I 375 250 180 300
Jury Trial Requests 400 469 263 300
Open Court Proceedings—hourly 9 hrs weekly 9 hrs weekly 9 hrs weekly 9-10 hrs wkly
Judge Trials Held 122 41 65 60
Jury Trials Held 25 22 12 15
Civil Cases Filed 200 1 200 200 200
Temporaryyder of protection 29 31 30
Summons Issued 4800 I 2072 5280 7500
Warrants Issued 1200 I 300 125 1000
Appeals 6 I 25 13 10
City of Bozeman, Montana D-18 Approved Budget FY2005-2006
CITY ATTORNEY
PROGRAM DESCRIPTION
The city attorney is the legal advisor and attorney for the city. The City Attorney's Office is responsible for protecting
the legal interests of the city. The City Attorney and staff represent the city before all courts, administrative agencies,
and all legal proceedings involving the city;prosecutes misdemeanors and traffic offenses committed within city
limits;provides legal advice to the City Commission, City Manager,and all departmental staff;and prepares or
reviews contracts, deeds, resolutions,ordinances, and other municipal documents.
Vision:
Team based integrated legal support to the Organization.
Mission:
To promote and enhance Bozeman's quality of life through excellence in professional, ethical and credible legal
representation, advice and counsel.
Goals:
• Promote an understanding of what we do and understand what everyone else does.
• Develop resources, materials and personnel within each team.
• Train for consistent leadership for continuous operations.
• Promote areas of specialization.
• Integrate into the City's departments.
• Have sufficient resources for each staff member to do their job so they can enjoy Bozeman's quality of life.
• Optimize efficiency.
• Maximize coordination.
• Provide quality legal services.
Values Expectations
Honesty Do what is right/good/just for community
Integrity Provide service to community and citizens
Zealousness(perseverance) Strive for a just result
Diligence Demonstrate a strong work ethic
Effective Communication Provide quality service
Proficiency
Loyalty to City goals and organization Teamwork
Teamwork Be fair to everyone
Communicate effectively
Be tolerant
Coordinate with other departments and strive for mutual
Understanding
City of Bozeman, Montana D-20 Approved Budget FY2005-2006
CITY ATTORNEY
FY 06 BUDGET HIGHLIGHTS
Contracted Services:
General Civil Litigation $ 3,000
Public Service Civil Litigation 12,000
Victim Witness Services 72.988
Total $87,988
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Aggressive enforcement of DUI and Domestic Abuse Offenses
• Aggressive parking enforcement program for contempt violators
• Increased enforcement of parking violators ignoring their tickets
• Preparation of parking boot ordinance
• Possible condemnation of land for right of way for Durston West
• Work with Planning on reviewing and drafting revisions to the Unified Development
Ordinance
• Save taxpayers money by handling in house civil litigation not covered by insurance or
requiring special counsel
• Save taxpayers money by handling arbitration, mediation, grievance and other administrative
proceedings in house that are not covered by insurance or requiring special counsel
• Alcohol ordinance related provisions resulting from CAC recommendations
• Develop the necessary agreements to bridge public defender services for one year until
assumption by the State of Montana
• Providing expeditious legal advise related to another busy construction and planning year
• MSU MOU for police responses and citations on MSU
• Finalize the necessary documents for the securing of right of way for Durston East
• Revise ordinance to ensure consistency with the changes to the Bozeman Municipal Code
relating to the Department of Public Safety—Police and Department of Public Safety—Fire.
• Finalize Parking Garage Lease
• Establish an internal Annual Legal Audit for the various departments and divisions
City of Bozeman, Montana D-23 Approved Budget FY2005-2006
CITY ATTORNEY
PERFORMANCE MEASURERS*
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Legislative/Executive I I I I I I
Draft complex ordinances to BMC within 90 days I 95% I 75% I N/A% 50% I 70% I
Draft less complex ordinances amending the 95% 95% N/A% 75% 95%
BMC within 60 days
Draft/review resolutions,non-code ordinances, 90% 90% N/A V. 90% 75%
administrative orders regulations or policies and
procedures within 10 days
I I I I I I
Legal Municipal Documents: I I I
Legal/Municipal Documents—Draft Contracts, 90% 85% N/A% 90% 75%
deeds and easements,license/permits,
affidavits/proxies,leases and miscellaneous
documents within 30 days
Provide a detailed and complex review of 90% 95% N/A% 50% 75%
contracts,deeds and easements,license/
permits,affidavits/proxies, leases and
miscellaneous documents within 30 days
Provide a limited review as to form of 95% 75% N/A% 75% 90%
contracts,deeds and easements,license/
permits,affidavits/proxies, leases and
miscellaneous documents within 5 days
I
AdvisoryI I
Researcand prepare formal written legal 90% 90% N/A% 70% 90%
opinion within 90 days
Provide informal written,e-mail,or verbal 90% 90% N/A% 90% 75%
opinions on complex issues within 30 days
Provide informal written,e-mail,or verbal 95% 95% N/A% 95% 95%
opinions on simple issues within 5 days
Requests for Prosecution I I I 1
Respond to criminal requests for 95% 80% N/A% 95% 80%
prosecution within 30 days
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
I I I I
Savings of using City Attorney staff on N/A N/A N/A N/A
litigation or potential litigation.
Parking fine revenue collected $23,669 $11,034 $43767 $30,000
through legal enforcement.
Revenue collected through other civil legal $2698 N/A N/A $3000
enforcement
I I I
City of Bozeman, Montana D-24 Approved Budget FY2005-2006
CITY ATTORNEY
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Criminal Jury Trials 20 12 12 12
Criminal Judge Trials 110 123 270 150
Requests for Prosecution/Parking Contempts 15/928 29-N/A N/A 52/100
I I I I
Criminal Judge/Jury Trials Scheduled 316 N/A N/A 600
Prep& Review of Contracts, Res, Ord.etc, 348 N/A N/A 350
Formal& Informal Opinions 574 N/A N/A 500
District/Supreme Court Cases and N/A N/A N/A 12
Administrative Hearings
Municipal Court Civil Cases 150 N/A N/A 150
Liability Claims Filed 25 N/A N/A 50
Miscellaneous (Library, bad checks) I 300 I N/A N/A I 250
I Parking CorrLp)aints I 1,300 I N/A N/A I 2,000
Total Criminal Case Files Opened I 1,028 I N/A N/A I 600
City of Bozeman, Montana D-25 Approved Budget FY2005-2006
FINANCE
PROGRAM DESCRIPTION
The finance department budget unit accounts for the general fund costs associated with the overall financial
administration and information technology of the city.
The finance department is comprised of four divisions: administration, accounting, treasury, and information
technology. The department provides support services to other departments including: financial planning, budgeting,
insurance administration, accounting, data processing, collection and investment of city funds, debt administration,
utility billing, special improvement district accounting, business license administration, development of internal
controls, information technology services, GIS services, and data processing services.
The purpose of the Administration division is to provide financial planning and budgeting services and oversight.
Insurance administration, capital improvements planning and long-range financial planning is done through this
division, along with general leadership for the Finance Department as a whole.
The purpose of the Accounting division is to properly record and account for the finances of the City. The division is
responsible for processing City payroll, accounts payable, and the preparation of all financial statements.
The purpose of the Treasury division is to properly bill and collect amounts owed to the City. The Treasury division
collects and invests all city funds, bills utility charges to customers and special improvement district assessments to
property owners. The division also issues business&pet licenses, collects parking tickets, and records cemetery plot
sales.
The purpose of the GIS division is to provide accurate and complete spatial data for the City of Bozeman. The GIS
division will use this data to stimulate intelligent growth and management decisions while promoting the use of
electronic data publicly in a fair, efficient, and effective manner. All departments within the City organization as well
as the public will benefit from the efficiencies of coordinating interdepartmental data for use in a variety of applications
and projects.
The Information Technology division provides customer-focused information technology services and business
solutions to local government and citizens. The department's primary responsibilities are in the areas of providing
reliable,efficient information technology systems. This is accomplished by developing and implementing
recommended standards for information technologies,by developing and enforcing security policies, and through
strategic acquisition of information technology resources. The department's mission is to yield the highest level of
customer service and satisfaction possible.
City of Bozeman, Montana D-26 Approved Budget FY2005-2006
FINANCE
MAJOR OBJECTIVES
• To prepare a comprehensive budget on an annual basis that encompasses all funds of the city.
• To manage and account for the city's finances in accordance with Generally Accepted Accounting Principles
(GAAP), as set forth by the Governmental Accounting Standards Board(GASB).
• To prepare a Comprehensive Annual Financial Report(CAFR) in conformity with Generally Accepted Accounting
Principles.
• To seek to maintain a diversified and stable revenue base.
• To seek to collect all funds due the city.
• To monitor all department's grants for compliance with federal and state regulations and reporting requirements.
• To develop a system of sound internal controls in all city departments.
• To provide all city departments budgetary and expenditure information on a timely basis to enable the
departments to operate within appropriation levels established by the City Commission.
• To assure efficient and effective management of the public's resources by providing quality financial services.
• To safeguard and account for City assets and to provide accurate and timely budgetary and financial data to
management, City Commission, and the citizens of Bozeman.
• To provide knowledgeable and courteous customer service to all individuals who contact the Finance
Department with questions or concerns.
• To safeguard the City's financial assets through prudent investing, budgeting and expenditure control.
• To provide secure, dependable information technology services to City departments and customers.
City of Bozeman, Montana D-27 Approved Budget FY2005-2006
FINANCE
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 FY 05 FY 06 ChangeII Change
Full-Time Equivalents 16.00 16.00 16.00
Number Category
1000-1199 Salaries&Overtime $ 543,435 $ 776,242 $ - $ 733,261 $ (42,981) -6%
1200-1299 Benefits 194,424 265,839 $ - 255,414 (10,425) -4%
2000-7599 Operating 152,890 400,739 - 416,318 15,579 4%
8000-8999 Capital - 245,000 209,000 (36,000) -15%
9000-9699 Debt Service - - -
9900-9999 Transfers - - - -
Total All Categories $ 890,749 $ 1,687,820 $ - $ 1,613,993 $ (73,827) -4%
EXPEND/TURES BY DIVISION
Division
Number Division
1510 Administration $ 154,117 $ 210,146 $ - $ 155,354 (54,792) -26%
1520 Accounting 260,712 287,900 - 292,833 4,933 2%
1530 Treasury 306,780 351,100 - 279,480 (71,620) -20%
1540 Information Technology 169,140 838,674 - 886,326 47,652 6%
Total All Divisions $ 890,749 $ 1,687,820 $ - $ 1,613,993 $ (73,827) -4%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 890,749 $ 1,537,820 $ - $ 1,513,993 (23,827) -2%
740 Technology Fund - 150,000 100,000 (50,000) -33%
Total All Funds $ 890,749 $ 1,687,820 $ - $ 1,613,993 $ (73,827) -4%
City of Bozeman, Montana D-28 Approved Budget FY2005-2006
FINANCE
FY 06 BUDGET HIGHLIGHTS
Various Contracted Services and Capital Items
Annual Audit Contract $18,000
Business License/SID/Parking Notice Mailings 6,500
Credit Card Service Fees 4,000
Financial Software Maintenance Contracts 59,850
• GIS Plotter and Network Supplies 4,250
GIS Software Maintenance Contract 6,000
GIS System Upgrades Maintenace 12,859
GIS Disk Array 19,500
Personal Computer Replacment.City-Wide 90,000
Various Computer Network Maintenance Contracts 35,800
Computer License Agreements 16,000
Web Site Development Software 14,000
On-aoina Telephone System Build-out 50.000
Total $336,759
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Develop and implement procedures for maintaining the Land Management database.
• Upgrade City Website to enhance the public's access to necessary City information.
• Improve information sharing with Planning Department and Engineering and GIS Divisions to provide
for more timely and accurate land parcel and owner information and to insure that all infrastructure,
including costs paid by developers, is properly reported in the City's Financial Statements.
• Document the procedures for all Finance Department functions.
City of Bozeman, Montana D-29 Approved Budget FY2005-2006
FINANCE
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Receive Distinguished Budget Presentation
Award for the Government Finance
Officer's Association Receive Received Received Received Will Apply
Receive Certificate of Achievement for
Excellence in Financial Reporting from the
Government Finance Officer's Association Receive Receive Receive Will Apply Will Apply
City's Bond Rating(Note: In FY 99,the rating
agency refined its rating structure. The A2 and A2 (G.O.)* A2 (G.O.)* A2 (G.O.)* A2 (G.O.)•
A3 ratings are not better or worse than the A3 (Water) A3 (Water) A3 (Water) A3 (Water)
previous A ratings. They are more refined
versions of an A rating)
%of monthly checklist items done correctly 95% 99% 99% 99% 99%
the first time
%of journal entries made without later 95% 99% 99% 99% 99%
correction or adjustment
%of months general ledger is closed by the 90% 17% 17% 17% 75%
10th of the month
%of property transfers billed on schedule 97% 100% 100% 100% 100%
%of accounts receivable statements mailed 98% 100% 100% 100% 100%
by the 15th of the month
Average#of water customers on <10 7-8 <10 < 10 <10
shut-off list
City of Bozeman, Montana D-30 Approved Budget FY2005-2006
FINANCE
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
SID Statements 9,955 10,443 10,900 11,250
Utility Bills I 101,303 105,720 110,325 115,840
Accounts Payable Checks Processed 30,862 34,720 39,000 39,000
W-2's Processed 400 420 430 430
Manual Journal Entries Processed 650 665 650 650
Manual Journal Entry Transactions 17,763 17,500 17,000 17,000
Grants Administered 23 25 30 25
IRS Informational Returns 85 108 120 120
Business Licenses (Calendar Year) I 2,812 1 4,065 4,200 4,300
City of Bozeman, Montana D-31 Approved Budget FY2005-2006
PLANNING
PROGRAM DESCRIPTION
The Department of Planning and Community Development(DPCD)accounts for the costs of administering the City's
long range planning,current planning, and community development programs. Section 76-1-407 MCA authorizes a
city levy, not to exceed 2 mills,for funding of the City planning program. The balance of funding for DPCD activities
comes from the general fund,fees, and grant administration monies. Major elements of the City's Planning and
Community Development program include:
Lona Range Planning: Long range planning activities include: preparation and updating of a transportation plan and
comprehensive"growth policy" for the City of Bozeman, in accordance with Part 6,Chapter 1,Title 76 MCA);
providing assistance and coordination to other departments with the preparation of Capital Improvements Plans;
providing assistance to other boards and departments with the preparation of strategic plans for land-use related
programs,such as parks and open space planning;and developing implementation strategies to achieve community
planning goals and objectives. DPCD also serves as the City's liaison with the U.S. Census Bureau.
Annexation: DPCD staff is responsible for the implementation of the City's Annexation Policies,as set forth in City
Resolution No.3137and Chapter 2,Title 7, Montana Codes Annotated (MCA).
Subdivision Review: DPCD staff processes all proposals for subdivision of land within the City in accordance with
Title 18 of the Bozeman Municipal Code(BMC) and the Montana Subdivision and Platting Act(Sections 76-3-101
through 76-3-625, MCA).
Zonina Ordinance Administration:This involves the processing of all applications for site development, including
Conditional Use Permits, Planned Unit Developments, Site Plan reviews, Certificates of Appropriateness, requests for
variances and deviations,zone map amendments, and zone code amendments. This program element also includes
our Code Enforcement operations,to ensure compliance with adopted regulations. Zoning also regulates the
placement of commercial signage establishes landscaping requirements.
Historic Preservation: The Historic Preservation Planner, under the direction of the Historic Preservation Advisory
Board,works as an advocate for preservation and creates public and civic awareness of preservation through talks,
programs, media attention, newsletters,the nomination of historic properties to the National Register of Historic
Places, an annual historic preservation awards program, and historic preservation week.The Historic Preservation
officer also reviews proposals for structural modifications within Bozeman's conservation overlay district and
elsewhere for compliance with locally adopted planning regulations;maintains inventories of recognized historic
properties within the city and makes this information available to the public upon request;and, provides technical
assistance to persons wishing to modify or maintain local historic resources.
Impact Fees: DPCD administers the City's impact fee program
Boards/Commissions Served: In carrying out the above-described program elements, DPCD staff provides
technical support and professional assistance to a variety of boards and commissions, including: City Planning Board;
Design Review Board; Development Review Committee;Transportation Coordinating Committee; Historic
Preservation Advisory Board; Beautification Board;and City Commission.
City of Bozeman, Montana D-32 Approved Budget FY2005-2006
PLANNING
MAJOR OBJECTIVES
LONG RANGE PLANNING:
• To prepare and periodically update a"Growth Policy"(Comprehensive Plan)and Transportation Plan for the City
of Bozeman,and to provide technical support and information to the Planning Board, City Commission,and other
departments on all matters pertaining to long-range comprehensive planning.
• Assist with Capital Improvements Planning to ensure appropriate linkages between infrastructure and land use
planning .
CURRENT PLANNING:
• To evaluate and make recommendations to the Planning Board, City Commission,and/or Director of Public
Service on all applications for annexations and subdivisions of land, and to provide accurate and current
maps for planning, subdivision, and annexation projects.
• To evaluate and make recommendations to the Development Review Committee, Design Review Board,
Zoning Commission and City Commission on all proposals for site development.
• To provide zoning enforcement and support to staff and the public to insure compliance with, and resolution
of non-conformities from,the Bozeman Municipal Code.
• Review business licenses and building permit applications for compliance with the Zoning Ordinance.
• Aid the City Commission and the Community Affordable Housing Board in implementing regulatory reform to
increase the stock of affordable housing in the City Of Bozeman.
• Develop a visually appealing and historically rich community by encouraging the preservation of Bozeman's
historic landmarks, districts, and neighborhoods through Administrative Design Review within the
Neighborhood Conservation Overlay Districts and the Entryway Overlay Districts.
• Facilitate and coordinate the City's Development Review and Design Review processes,to ensure
compliance with the City's regulatory and design related policies.
• Continue to promote local historic preservation education through various public forums, including slide
shows, lectures,tours, school presentations,the Historic Preservation Office resource library, and the
publication of Heritage Preservation News.
• To review historic and architectural appropriateness of alterations, rehabilitations,and restorations of historic
buildings, structures,objects, landscapes,districts,and neighborhoods.
• To research and inventory local historic properties and,when appropriate,nominate them to the National
Register of Historic Places.
• Administer the City's impact fee program.
COMMUNITY DEVELOPMENT:
• Apply for Community Transportation Enhancement Program(CTEP)grants. Administer the funds when
awarded and oversee the projects to completion.
• Apply for Community Development Block Grant (CDBG)funds. Administer the funds when awarded
through project closeout.
• Assist and coordinate with other departments as needed with various grant writing proposals and
administration.
• Participate in the City's affordable housing programs, including participation on the Community
Affordale Housing Board (CAHAB)and administration of the City"s Affordable Housing Policy, as
codified in the Unified Development Ordinance.
• Participate in the City's economic development programs by sitting on the Revolving Loan Fund
Committee, reviewing commercial development proposals,and providing census and other technical
data to various entities as needed.
City of Bozeman, Montana D-33 Approved Budget FY2005-2006
PLANNING
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 FY 05 I FY 05 I FY 06 I Change I Change
y
Full-Time Equivalents 12.70 12.70 12.70
Number Category
1000-1199 Salaries&Overtime $ 403,774 $ 463,975 $ - $ 478,356 $ 14,381 3%
1200-1299 Benefits 143,565 173,409 159,339 (14,070) -8%
2000-7599 Operating 163,955 200,787 3,000 157,996 (45,791) -22%
8000-8999 Capital 22,946 67,000 - (67,000) -100%
9000-9699 Debt Service - - - -
9900-9999 Transfers - .. - -
Total All Categories $ 734,240 $ 905,171 $ 3,000 $ 795,691 $ (112,480) -12%
EXPENDITURES BY DIVISION
Division
Number Division
1610 Operations $ 148,659 $ 185,437 $ - $ 159,998 $ (25,439) -14%
1620 Subdivision Review 97,002 126,358 103,107 (23,251) -18%
1630 Long-range Planning 153,320 200,128 202,019 1,891 1%
1640 Annexation 65,277 68,572 69,819 1,247 2%
1650 Code Enforcement 34,964 36,904 38,887 1,983 5%
1660 Historical Preservation 33,738 40,531 3,000 35,342 (8,189) -19%
1670 Zoning Operations 201,280 247,241 - 186,519 (60,722) -25%
Total All Divisions $ 734,240 $ 905,171 $ 3,000 $ 795,691 $ (112,480) -12%
EXPENDITURES BY FUND
Fund
Number Fund
100 Planning $ 461,367 $ 627,845 $ 496,427 $ (112,480) -18%
103 Health-Medical In' _
105 P.E.R.S.Fund*
10 General Fund 239,140 247,995 269,222 21,227 9%
101 Historic Preservation 33,733 29,331 3,000 30,042 (2,289) -7%
Total All Funds $ 734,240 $ 905,171 $ 3,000 $ 795,691 $ (112,480) -12%
City of Bozeman, Montana D-34 Approved Budget FY2005-2006
PLANNING
FY 06 BUDGET HIGHLIGHTS
Project Review Contracted Services $30,000
Conservation District Design Objectives Plan $27,000
Update to 2020 Growth Policy $15,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Update and adoption of revised Unified Development Ordinance(UDO).
• Update and adoption of Parks, Recreation, Open Space, and Trails Master(PROST) Plan, in
conjunction with Recreation and Parks Advisory Board;
• Expanded grants administration activities, including targeting grant programs based on findings of
Community Needs Assessment.
• Management of current workload (project reviews for annexations, subdivision, and zoning proposals,
impact fee administration, design review, and historic preservation activities).
• Implementation of the Bozeman Creek Neighborhood Plan goals and objectives;
• Development/Adoption /Implementation of updated Street Impact Fee Ordinance
• Special projects as directed.
City of Bozeman, Montana D-35 Approved Budget FY2005-2006
PLANNING
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
%of case recommendations upheld by City 85% 80% 80% 80% 80%
Commission
Percent of impact fee assessments requiring
correction or refunds due to errors I <2% <1% <1% 1 <1% <1%
%of staff recommendations upheld by
Development Review Committee 95% 95% 95% 95% 95%
Design Review Board 80% 80% 85% 85% 85%
City Commission 80% 80% 85% 85% 85%
Number of violations identified 220 225 225 225
Percent of violations referred to City
Attorney's Office 0 1% 1% 1% 1%
Number of citations issued 3 2 2 2
Percent of citations resulting in conviction in
City Court 100% 100% 100% 100% 100%
Percent of violations corrected (includes
citations) 100% 100% 100% 100% 100%
HISTORICpRSERVATION I I I I
Percent of hisforic design review applicants 50% 75% 75% 75% 75%
assisted by staff prior to formal application
submittal
Total number of local residents participating 500 2000 2000 2000 2000
in historic preservation education programs
&events
Number of Participants in Historic 300 700 700 I 700 700
Preservation Week
Number of walking tour participants not 500 750 800 800 800
including Historic Preservation Week
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Pre-ppp revieyws completed w/i15 daXs 70% 75% 75% 75% I 75%
Preliminary plat reviews completed within
60 days 80% 85% 85% 85% 85%
%of impact fee assessments completed
within two days of receipt b o[[ in tor. 80% 85% 85% 85% 85%
Minor site plans reviewed within 3S days I 85% I 85% 85% 85% I 85%
Mar site plans reviewed within 60 day 85% I 85% 85% I 85% I 85%
PUD preliminary plans reviewed within SO
days 50% 65% 65% 65% 65%
%of business licenses and building permits 75% 75% 80% 80% 80%
reviewed within 3 days
HISTORIC PRESERVATION 75% 90% 90% 90% 90%
%of Administrative Design Review Projects
qualifying for sketch plan review that were
reviewed in ten days or less
City of Bozeman, Montana D-36 Approved Budget FY2005-2006
PLANNING
WORKLOAD INDICATORS
* * * *
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Budgeted
Subdivision Pre-a plications 11 I 11 I 18 I 15
Minor Subdivision Pre. Plats I 10 I 10 I 5 1 8 I
Major Sub-Preliminary Plats I 9 9 I 10 I 10
Final Plats 17 17 19 I 18 I
Master Plan Amendments 2 I 2 6 5
Annexations I 8 8 16 14 I
ExemRtions 10 10 I 25 I 25 I
Preliminary Plat Lots App,roved 700 I 700 661 I 675 I
Final Plat Lots ApprovedI 400 400 581 575
Number of public forum opportunities for 10 10 4 8
special pro)ects
umber of partickpants in forums 200 I 200 35 I 150 I
Number of pprp�jectss esseci�impact fees I 1100 I 1100 2000 1800
Number ofliteraturelinformation requests 150 150 85 100
pertaining to irrpact fees
I Number of estimates for impact fees 100 100 100 I 100
Site Plans 38 I 38 46 45
I Conditional Use Permits I 14 I 14 11 12
Planned Unit Developments 5 5 I 13 10
Certificates of Appropriateness 135 135 I 199 I 175
Sign Reviewspe manent and temp) 273 I 276 285 I 290
Variances/Appeals I 5 I 5 5 5
Zone Ma, Amendments I 11 11 I 20 15
Zone Text Amendments I 3 3 2 3
Concept Plan Review/Informal Review I 40 I 40 40 I 40
Number of site visits and/or signage 350 360 380 390
consultations evaluating allowable sjpnave
Special Temporary Use Permits(STUPs I 16 I 12 + 12 I 15
Reuse Permits I 35 33 I 42 45
HISTORIC PRESERVATION I I
Office Visitations I 220 I 220 470 I 500
Historic Design Reviews 140 140 320 350
Presentations (slides,walking tours, etc) 25 25 I 30 35
Newsletters/Articles I 10 I 10 0 10
BHPAB Meetin,Qs/Beautification I 18 18 45 I 50
Hrs Working wNolunteers/Interns 125 125 520 520
Certified Local Government(CLG) hrs. 100 I 110 I 120 120
*Data is collected and maintained on a calendar year basis.
City of Bozeman, Montana D-37 Approved Budget FY2005-2006
BUILDING MAINTENANCE
PROGRAM DESCRIPTION
The Building Maintenance budget unit accounts for costs associated with maintaining City Hall, Building Department,
Fire Station #1, Shop Complex, Bozeman Professional Building, and Senior Citizen's Center. The majority of the
costs are normally included in utilities and janitorial services.
City of Bozeman, Montana D-37 Approved Budget FY2005-2006
BUILDING MAINTENANCE
MAJOR OBJECTIVES
• To provide a safe, comfortable, and professional working environment for all city employees, elected officials,
building tenants and the public.
• To maintain all buildings and related equipment in good working condition and extending their useful life.
• To upgrade and renovate buildings and related equipment as needed to meet the future needs of the various city
departments.
• To assure city buildings meet or exceed all applicable building codes, OSHA, and ADA requirements.
• To implement building design, maintenance, and operational practices that result in energy saving measures.
City of Bozeman, Montana D-38 Approved Budget FY2005-2006
BUILDING MAINTENANCE
EXPENDITURES BY CATEGORY
Actual Appropriated I AmendmentsRecommended Dollar %
FY 04 FY 05 FY 05 I FY 06 I Change IChange�
Full-Time Equivalents 1.55 2.55 2.55
Number Category
1000-1199 Salaries&Overtime $ 44,822 $ 93,443 $ - $ 60,173 $ (33,270) -36%
1200-1299 Benefits 17,903 42,518 22,112 (20,406) -48%
2000-7599 Operating 352,915 478,545 480,565 2,020 0%
8000-8999 Capital 157,500 - - -
9000-9699 Debt Service 79,637 87,282 87,170 (112) 0%
9900-9999 Transfers - - - -
Total All Categories $ 652,777 $ 701,788 $ - $ 650,020 $ (51,768) -7%
EXPENDITURES BY DIVISION
Division
Number Division
1810 City Hall $ 165,146 $ 269,881 $ - $ 247,130 $ (22,751) -8%
1820 City Hall Annex 14,603 54,685 24,150 (30,535) -56%
1830 Shop Complex 55,107 74,560 71,650 (2,910) -4%
1840 Professional Building 353,742 221,532 217,770 (3,762) -2%
1850 Senior Center 64,179 81,130 89,320 8,190 10%
Total All Divisions $ 652,777 $ 701,788 $ - $ 650,020 $ (51,768) -7%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 652,777 $ 701,788 $ - $ 650,020 $ (51,768) -7%
Total All Funds $ 652,777 $ 701,788 $ - $ 650,020 $ (51,768) -7%
City of Bozeman, Montana D-39 Approved Budget FY2005-2006
BUILDING MAINTENANCE
FY 06 BUDGET HIGHLIGHTS
■ Courier Services $ 5,400
■ Custodial Contract $ 31,500
■ Snow Removal $ 4,100
■ Lawn Care Contract $ 3,190
City of Bozeman, Montana D-40 Approved Budget FY2005-2006
BUILDING MAINTENANCE
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
I Average response tine for emergency repairs 30 minutes 95% 95% I 95% I 100% I
Average response time for minor non-emergency 3 days 85% 90% 90% 100%
repairs(in-house)
Average response time for minor non-emergency 7 days 85% 95% 100% 100%
repairs contracted)
°o of facility users that rate the quality of their 90% 85% 85% 90% 90%
areas as excellent or good
City of Bozeman, Montana D-41 Approved Budget FY2005-2006
PUBLIC SAFETY
• POLICE DEPARTMENT
• FIRE DEPARTMENT
• BUILDING INSPECTION
• PARKING
• JOINT DISPATCH SERVICES
City of Bozeman, Montana E-1 Approved Budget FY2005-2006
POLICE DEPARTMENT
PROGRAM DESCRIPTION
General
The police department budget unit accounts for costs associated with providing all law enforcement
services for the City of Bozeman. The police department utilizes both patrol and investigative divisions to
detect, prevent, and suppress crime and the enforcement of criminal and traffic codes of the state and
local governments. The Parking and Animal Control officers within the Support Services Division provide
enforcement of all parking and animal related offenses within the city limits of Bozeman.
Drug Forfeiture
The drug forfeiture budget unit accounts for the City of Bozeman's costs related to drug enforcement and
the costs related to the unit's work within the Missouri River Drug Task Force as outlined in the inter local
agreement. The Missouri River Drug Task Force encompasses 7 counties.
DARE
The Drug Abuse Resistance Education (D.A.R.E.) budget unit accounts for the expenditure of restricted
revenues of the police department. Much of the police special revenue budget unit is funded by grants
and donations that are restricted to the operation of the D.A.R.E. program and activities associated with it.
City of Bozeman, Montana E-2 Approved Budget FY2005-2006
•
POLICE DEPARTMENT
MAJOR OBJECTIVES
GENERAL
• Detection and proactive prevention of criminal activity.
• Apprehension of criminal offenders.
• Participation in court proceedings.
• Assistance to those who cannot care for themselves or who are in danger of physical harm.
• Aggressive and proactive traffic safety enforcement.
• Provide a Special Response Team of officers trained to handle hostage incidents, high risk search
warrants and barricaded subjects.
• Resolution of day-to-day conflicts among family, friends, and neighbors.
• Provide a Civil Disturbance Team of officers trained to handle protests and large scale civil
disturbances.
• Provide public education in areas such as forgery, robbery, identification theft, fraud, elder abuse,
seat belt and child safety seats and bicycle rodeos.
• Creation and maintenance of a feeling of security in the community.
• Be committed and dedicated to providing the highest level of service to all the citizens of our
community.
• Develop positive programs that incorporate the concept of shared responsibility with the community in
the delivery of police services.
• Develop and maintain certified law enforcement trainers to maintain department training standards
and requirements as well as to sponsor regional law enforcement training.
• Maintain a working environment where every employee's integrity, competency, and commitment to
service is self-evident.
Drua Forfeiture
• To maintain a two person investigation team.
• To maintain confidential and concise intelligence files.
• To assist prosecutors from city, state, and federal agencies in prosecutions of drug cases.
• To coordinate with detectives of both the city and county on drug cases.
• To provide drug education/awareness presentations as needed.
• To investigate complaints of drug activity.
• To make arrests for violations of drug laws.
• To maintain a cooperative effort in investigation assistance and intelligence sharing with county,
state, and federal agencies.
DARE
• To present DARE curriculum to all 3rd and 5th grade students in the Bozeman school district.
• To make public awareness presentations to parents, teachers, and community organizations.
• To provide DARE curriculum to rural schools in Gallatin County if possible.
• To continue to pursue alternative means of funding the DARE program.
City of Bozeman, Montana E-3 Approved Budget FY2005-2006
POLICE DEPARTMENT
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 02 FY 03 FY 04 FY 05
Actual Actual Projected Budgeted
Calls for Service
33,514 34,000 36,000 36,000
National Incident Reporting System(NIBRS)
Homicide 1 I 1 I
Rape 27 25 28 28
Robbery 4 5 5 5
Aggravated Assault 61 65 65 65
Assaults-other 149 150 160 160
Burglary 166 170 170 170
Theft 1,339 1,350 1,375 1,375
Motor Vehicle Theft 81 85 85 85
Partner/Family Member Assault 79 80 85 85
Arson 11 14 14 14
Forgery&Counterfeiting 78 80 85 85
Fraud 69 75 80 80
Destruction/DamageNandalism of Property 580 590 600 600
Disorderly Conduct 236 250 265 265
Runaway 43 50 50 50
Disturbance/Loud Party 1,460 1,500 1,500 1,500
Alarms I 860 875 I 900 I 900
Parkin Complaints I 1,483 1,500 I 1,550 1,550
Traffic Crashes I 1,732 1,800 I 1,850 1,850
DUI's I 465 480 I 490 490
Animal Cora faints I 1,538 1,575 I 1,600 1,600
InvestigP�Live Division Case Load 275 300 300 300
Citationslssued 12,110 12,300 12,500 12,500
Arrests 3,709 3,800 4,000 4,000
Motorcycle Patrol-Citations Issued 2,960 2,500 3,000 I 3,000
Clerical-Interviews Transcribed 550 575 600 I 600
Drug Forfeiture: I
New Cases I 746 750 I 750 I 750
Old Cases I 286 275 I 275 I 275
Non-Drug Cases Worked I 280 100 I 100 100
Cases Closed-an reason I 169 150 I 150 150
Non-Dri Related Arrests I 86 I 75 75 75
Public Talks/Classes 54 I 35 35 I 35
New Criminal Subjects Identified 746 I 750 750 I 750
DARE: I I
Present DARE Curricula:
5'".Grade Students 481 500 500 500
3rd.Grade Students 394 375 375 375
Jury Trials Requested 333 I 350 375 375
July Trials Held I 8 15 20 20
Judge Trials Requested I 199 200 200 I 200
Judge Trials Held I 122 150 I 175 175
Warrant Arrests I 701 800 I 850 850
City of Bozeman, Montana E-7 Approved Budget FY2005-2006
FIRE DEPARTMENT
PROGRAM DESCRIPTION
The fire department budget unit accounts for the costs associated with meeting the following mission: To minimize
life loss, injury, and property loss by rendering advanced life support emergency medical care, rescue services, fire
code inspections, code enforcement, public fire safety/survival education, fire suppression, fire cause/arson
investigation, hazardous materials mitigation and response, and disaster management. We will provide these
services at the highest national standards consistent with community needs and available public and private
resources.
City of Bozeman, Montana E-8 Approved Budget FY2005-2006
FIRE DEPARTMENT
MAJOR OBJECTIVES
• TO PLAN AND PREPARE FOR CURRENT AND FUTURE SERVICE DELIVERY NEEDS THROUGH THE
CREATION OF A COMPREHENSIVE STAFFING AND FIRE STATION LOCATION STUDY. Work closely with
fellow DPS partners to identify current and future service trends and what resources are, and will be, needed to
address the community's emergency service needs. The fire department has not grown appreciably since 1984
and we are experiencing more and more challenges meeting the needs of our customers.
• TO CREATE AND MAINTAIN EFFECTIVE ADMINISTRATIVE SUPPORT FOR ALL FIRE DEPARTMENT
OPERATIONS AND ACTIVITIES. Encourage Fire and Emergency Services as a City Commission priority.
Develop a Fire Protection Master Plan including a fire and rescue services staffing and fire station location study.
Review Hazardous Materials and Disaster and Emergency Services Agreements between the City and County.
Study the feasibility, methods and opportunities for jointly providing City-County fire protection and emergency
services. Expand program planning and performance measurers budgeting within the department.
• TO ENHANCE AND UPGRADE DEPARTMENT FIRE PREVENTION PROGRAMS. To meet our fire prevention
and inspection obligations through the formation of a Fire Prevention Bureau, hire and equip two full-time fire
inspectors responsible for conducting fire and life safety inspections and required self inspection program, home
inspection programs, and other code enforcement activities. The creation of a bureau would greatly improve the
quality, accuracy and public buy-in to the department's fire prevention efforts by providing the friendliest, most
knowledgeable, and most customer based service available,while making the City a safer place.
• TO MAXIMIZE UTILIZATION, EFFECTIVENESS, AND EFFICIENCY OF THE DEPARTMENT'S SERVICES.
Implement Department's apparatus/equipment needs and replacement schedule. Enthusiastically participate in
joint training and operations with mutual aid departments. Improve project review record keeping process and
emergency response record keeping by providing a seamless interface with the Building Department's and 9-1-1
Center's RMS. Jointly,with the Building Department and other city departments, maintain a program to inspect
and establish life safety requirements within existing commercial structures and in damaged commercial and
residential structures. Meet all contractual and performance requirements for regional hazardous materials
response teams.
• TO PROVIDE ADEQUATE RESOURCES, TRAINING AND EDUCATION TO ASSURE EFFECTIVE LEVELS
OF SERVICES DELIVERY AND TO PROMOTE EMPLOYEE HEALTH AND SAFETY. Continue development
and refinement of the department's comprehensive training program encompassing all Fire Department
operations and services, which include but are not limited to, DES, fire prevention, fire suppression, hazardous
materials, emergency medical and rescue services. Implement employee career development plan. Maintain all
current professional certifications. Maintain all training, equipment, and personnel requirements for state
licensure to provide advanced life support, non-transport(ALS), emergency services.
City of Bozeman, Montana E-9 Approved Budget FY2005-2006
FIRE DEPARTMENT
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change 'Change
y
Full-Time Equivalents 29.75 29.25 29.25
Number Category
1000-1199 Salaries&Overtime $ 1,286,719 $ 1,379,623 $ - $ 1,507,312 $ 127,689 9%
1200-1299 Benefits 897,963 488,920 $ - 521,215 32,295 7%
2000-7599 Operating 464,767 360,410 297,370 340,019 (317,761) -48%
8000-8999 Capital 3,843 250,000 58,000 300,000 (8,000)
9000-9699 Debt Service - - - -
9900-9999 Transfers - - - -
Total All Categories $ 2,653,292 $ 2,478,953 $ 355,370 $ 2,668,546 $ (165,777) -6%
EXPENDITURES BY DIVISION
Division
Number Division
3110 Administration $ 453,421 $ 278,300 $ 297,370 $ 284,119 $ (291,551) -51%
3120 Fire Operations 2,167,734 2,158,600 58,000 2,340,182 123,582 6%
3130 Operational Readiness 21,988 29,658 31,245 1,587 5%
3140 Fire Prevention 2,851 5,345 5,850 505 9%
3150 Special Sery-Reimb - - - - 0%
3160 Hazardous Materials 6,540 7,050 7,150 100 1%
3170 Diaster&Emerg Sery 758 - - - -
Total All Divisions $ 2,653,292 $ 2,478,953 $ 355,370 $ 2,668,546 $ (165,777) -6%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 2,497,292 $ 2,228,953 $ - $ 2,368,546 $ 139,593 6%
103 Health-Medical lnsur* - - _
105 P.E.R.S.Fund* - - -
124 Fire Truck - - _
107 Firemans Pension Fund* - - -
113 Fire Impact Fee 156,000 - 297,370 - (297,370) 100%
187 Fire Dept Equipment - 250,000 300,000 50,000 20%
179 Diaster Relief - - _
183 Fire Dept Sp Rev - 58,000 - (58,000)
900 General Fixed Asset Gro - - _
Total All Funds $ 2,653,292 $ 2,478,953 $ 355,370 $ 2,668,546 $ (165,777) -6%
City of Bozeman, Montana E-10 Approved Budget FY2005-2006
FIRE DEPARTMENT
FY 05 BUDGET HIGHLIGHTS
• Worked closely with Montana DES to write specifications, purchase and place into service, a new
hazardous materials response trailer and associated equipment
• Increased minimum staffing from five to six firefighters on shift through pilot program funded in last
years budget
• Completed the construction of the Fire Station 1 addition including the clean room, turnout gear
lockers, and small firefighter work space
• Continued development and implementation of minimum fire company standards to improve
emergency service delivery, firefighter safety, and department service efficiency
• Continued and refined department wide preventative maintenance program for all apparatus and
equipment and have seen critical equipment failure rates decline dramatically as a result
• Participated in the Montana Firefighter Testing Consortium hiring process with nine other Montana
fire departments to create a common recruit eligibility list for current and future firefighter vacancies
• Completed the installation of federally funded vehicle exhaust systems at both fire stations
• Cleaned up and landscaped the fire department training area at the lower city yards using firefighter
labor and existing budget dollars
• Completed the installation of a fire sprinkler system at Fire Station 2 using federal funding
• Completed, and became a signatory to, Montana Hazardous Materials Response Plan providing for
six regional Hazmat teams (Bozeman, Helena, Billings, Great Falls, Missoula and Flathead County)
• Completed the design and construction of the new Emergency Operation Center located at the
Gallatin County Fair Grounds through our DES partnership with Gallatin County
• We are presently working with Gallatin, Madison, Park, Sweet Grass, and Meagher counties on a
comprehensive emergency services communication system review funded through state DES
• Pursued grant opportunities to purchase one half of the steel shipping containers needed to build ISO
live fire training building at lower city yards
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Continue minimum staffing program of 3 firefighters on each fire engine
• Complete comprehensive staffing and fire station location study as outlined in City Commission goals
• Develop five year plan to hire, train, and equip 15 firefighters, relocate Fire Station 2 and build Fire
Station 3
• Continue department's occupational health and safety program through the continued replacement of
aging personal protective equipment, radio gear, and the purchase of fragmentation containment
stations for the high pressure compressed air cylinder filling apparatus at both fire stations
• Continue development of live fire training complex at lower city yards
• Prepare fire apparatus useful service life and replacement plan for city CIP
• Continue working with City and County emergency response agencies to improve radio, data, and
paging systems for all responders
• Implement special operations program including confined space rescue, trench rescue, low and high
angle rescue, and collapsed building response
• Implement bicycle paramedic program started in FY 05 for special events
City of Bozeman, Montana E-11 Approved Budget FY2005-2006
FIRE DEPARTMENT
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Budgeted
Emergency Operations 100%of
Response time to Fire and EMS call city within 4
minutes 25% 25% 25% 25%
%response with current professional minimum 3 person
standard crew capability on arrival engine crew 39% 33% 100% 100%
%response with substandard crew capability <3 person
on arrival engine crew 61% 67% 0% 0%
Fire Prevention
%of inspections brought to closure stage
Bars 95% 100% 100% 100% 100%
Sororities&Fraternities 90% 100% 100% 100% 100%
Schools 90% 100% 100% 100% 100%
MSU 50% 100% 100% 100% 100%
Existing structures 90% 33% 33% 45% 50%
Business License Inspections 100% 100% 100% 100% 100%
Training
%of firefighters completing certification
requirements by program
Haz Mat IC 100% 100% 100% 100% 100%
Haz Mat Technician 100% 100% 100% 100% 100%
EMT 100% 100% 100% 100% 100%
Fire Fighter 1 100% 60% 80% 80% 80%
Fire Fighter2 100% 10% 20% 20% 20%
Inspectors 100% 100% 100% 100% 100%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Fire Prevention:
Number of inspections per year as a percentage
of properties in need of inspection. 100% 66% 66% 66% 70%
City of Bozeman, Montana E-12 Approved Budget FY2005-2006
FIRE DEPARTMENT
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Projected
Structure Fires& Misc 425 435 405 475
Vehicle Fires 25 37 14 20
Emergency Medical Services 1300 1398 1270 1400
Haz-Mat Spills& Invest. 75 45 55 55
Wildland Fires 10 8 9 10
Rescues 50 50 55 60
Business Inspections 1100 1100 1 1100 1550
Business Applications 600 700 800 700
Special Inspections 475 493 500 533
Public Education Events I 300 318 325 I 325
City of Bozeman, Montana E-13 Approved Budget FY2005-2006
BUILDING INSPECTION
PROGRAM DESCRIPTION
The Building Inspection Division unit accounts for expenditures utilized to monitor construction projects within the City
of Bozeman Jurisdictional Area as allowed by state law and as adopted by the City Commission. The intent of this
budget unit is to provide and enforce minimum standards to safeguard life, limb, health, property and public welfare
by regulating and controlling the design, construction, quality of materials, use and occupancy, location and
maintenance of all buildings and structures within this jurisdiction. Existing commercial and industrial buildings are
inspected for continued compliance to the NFPA, Uniform Fire and International Building Codes.
The support team utilized to attend this process includes an Assistant Director of Public Safety,a Chief Building
Official,two Plans Examiners,six Building Inspectors,two Fire and Life Safety Inspectors,one Code Enforcement
Officer(part time), one Project Permit Coordinator,one Project Permit Technician and one Clerk typist. Staff team
members receive, process and review residential and commercial projects and applications for compliance with
adopted codes and ordinances;assess and collect fees for building permits; impact fees and other miscellaneous
services after plans are approved; issues permits; performs inspections to verify compliance to approved plans and
applicable codes and ordinances. Code violations are investigated, and if not resolved,they are turned over to the
Code Enforcement Officer for processing and remedial action. The Fire and Life Safety Inspectors, Fire Department
crews and Building Inspectors, inspect existing commercial and industrial building for continued compliance to the
adopted Fire and Building Codes.
The Building Inspection Division currently contracts with the City of Manhattan to perform their construction plan
reviews and field inspections.
City of Bozeman, Montana E-14 Approved Budget FY2005-2006
BUILDING INSPECTION
MAJOR OBJECTIVES
• Continue utilizing the Performance Measures system of monitoring our public service in the field and in the office.
• Provide a quarterly community technical training program or code update seminar to foster open communication
and technical awareness of the adopted model codes,to the building owners, contractors,Architects and
Engineers.
• Provide a quarterly technical newsletter to the building community to address current building code topics and
changes.
• Make a smooth transition into the new code adoption of the 2005 National Electrical Code. Provide public
education programs to inform the public of any changes impacting the construction work they do.
• Meet with and provide training for the local and state wide Post Disaster Emergency Response Inspection Team.
• Develop an informational website for the Building Inspection Division to be part of the City of Bozeman website.
• Improve the communication link between the Building Inspection Division and other City Departments and
Divisions.
• Complete the remodel and move into the Alfred Stiff Professional Building to provide enhanced public services to
the community.
• Implement the final inspection sign off process in H.T.E.System.
• Provide adequate staff training opportunities to maintain state required inspection certifications.
City of Bozeman, Montana E-15 Approved Budget FY2005-2006
BUILDING INSPECTION
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 FY 05 I FY 06 I Change IChangeI
Full-Time Equivalents 10.55 15.05 15.05
Number Category
1000-1199 Salaries&Overtime $ 428,751 $ 489,057 $ - $ 586,074 $ 97,017 20%
1200-1299 Benefits 187,855 184,723 $ 60,000 212,750 (31,973) -13%
2000-7599 Operating 174,518 134,421 185,396 50,975 38%
8000-8999 Capital 60,691 49,040 249,000 54,000 (244,040) -82%
9000-9699 Debt Service - - -
9900-9999 Transfers - - -
Total All Categories $ 851,815 $ 857,241 $ 309,000 $ 1,038,220 $ (128,021) -11%
EXPENDITURES BY DIVISION
Division
Number Division
3210 Building Insp Operations $ 773,793 $ 791,190 $ 291,000 $ 971,325 $ (110,865) -10%
3220 Life-Safety 78,022 66,051 18,000 66,895 (17,156) -20%
3230 Residential Inspection - - -
3240 Commercial Inspection - - -
Total All Divisions $ 851,815 $ 857,241 $ 309,000 $ 1,038,220 $ (128,021) -11%
EXPENDITURES BY FUND
Fund
Number Fund
115 Building Inspection $ 851,815 $ 857,241 $ 309,000 $ 1,038,220 (128,021) -11%
Total All Funds $ 851,815 $ 857,241 $ 309,000 $ 1,038,220 $ (128,021) -11%
City of Bozeman, Montana E - 16 Approved Budget FY2005-2006
BUILDING INSPECTION
FY 06 BUDGET HIGHLIGHTS
• Purchase two new vehicles for new employees.
• Provide training budget of 2%to meet ISO goals to maintain low rating.
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Initiate final inspection signoffs in our H.T.E. computerized permitting system.
• Transition into new 2005 National Electrical Code(NEC)and provide public training on changes to code.
• Maintain state required professional certifications through adequate training.
• Work toward establishing a statewide post-disaster SEER inspection team of inspectors and engineers.
• Maintain division performance measures.
City of Bozeman, Montana E-17 Approved Budget FY2005-2006
BUILDING INSPECTION
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Bud,.eted
Percent of Plan Reviews done 75%w/in 89% 86% 75% 75%
within Standard(Residential) 2 weeks
Percent of Plan Reviews done 75%w/in 91% 86% 75% 75%
within Standard (Commercial) 4 weeks
Percent of Fast Track plan reviews 90%w/in 83% 81% 90% 90%
done within standard 1 week
(Residential)
Percent of Fast Track plan reviews 90%w/in 83% 96% 90% 90%
done within standard 1 week
(Commercial)
percent of frame inspections done 90% 99% 99% 90% 90%
within standard
(1 audit/rrionth/emplp ee)
Percent of commercial plan 90% 99% 99% 90% 90%
checks done within standard
1 audit/mont�1/emply9e)
Percent of residentialplan checks 90% 99% 99% 90% 90%
done within standard
(1 audiUm9pth/�nployge)
Percent of ftna1inspections done 90% 99% 99% 90% 90%
within standard
(1 audit/month/employee)
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Projected
Average commercial inspections 8 6.43 10.55 9.19 8
per day per inspector
Average residential inspections 10 13.07 29.03 39.53 24
Aer day per inpector
verage Multiple Residential 8 4.77 21.05 29.97 32
Inspections per day per inspector
City of Bozeman, Montana E-18 Approved Budget FY2005-2006
BUILDING INSPECTION
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 I FY 04 FY 05 FY 06 i
Actual l Actual Projected Budgeted
Commercial Permits:
Number 25 32 25 25
Value Millions) 24.23 23.45 25.00 25.00
Residential Permits:
Number 300 627 300 400
Value(Millions) 44.10 111.4 45.00 100
City of Bozeman, Montana E-19 Approved Budget FY2005-2006
PARKING
PROGRAM DESCRIPTION
The Parking Program consists of Downtown Parking,the Residential Parking District surrounding Montana State
University and the Residential Parking District adjacent to Bozeman High School.
Downtown Parking:
The downtown parking division accounts for the costs of the Bozeman Parking Commission and their activities. Title
7 Chapter 14 Part 46 provides the statutory authorization for the Parking Commission.
Residential Parkina District:
In fiscal year 1992, the City Commission passed an ordinance enabling the creation of parking districts in Bozeman.
In fiscal year 1994,the City Commission created a parking district adjacent to Montana State University. The district
encompasses approximately 29 city blocks. Costs of operating the district will include administration, enforcement,
signs, and permits. Revenues from the program will include permit fees charged to residents of the district in addition
to fines and forfeitures. The program is intended to be revenue neutral, however, start-up costs will need to be
amortized over the first few years of the program.
High School Residential Parkina District:
In fiscal year 2001, the City Commission created a parking district adjacent to Bozeman High School. The district
encompasses approximately 53 city block faces. Costs of operating the district will include administration,
enforcement, signs, and permits. Revenues from the program will include permit fees charged to residents of the
district in addition to fines and forfeitures. Program costs will be monitored to determine if permit fees need to be
adjusted.
City of Bozeman, Montana E-20 Approved Budget FY2005-2006
PARKING
MAJOR OBJECTIVES
Bozeman Parkins Commission
Mission Statement: The Bozeman Parking Commission is responsible for managing and
regulating public parking in its districts to best serve the needs of its
customers; businesses, residents, employees and visitors.
Goals:
• Improve and maintain our public parking assets.
• Seek to acquire additional public parking as needed.
• Make the parking system fiscally sound and self-sufficient.
• Manage spaces to best serve the needs of our customers.
• Provide consistent treatment regarding parking enforcement action.
• Educate parking users to minimize parking conflicts.
• Make parking areas attractive and easy to use.
• Plan for and respond to changing needs in our districts.
• Provide parking options for bicycles, motorcycles, and other transportation
alternatives.
• Work cooperatively with our local government partners.
• Provide for the safe movement of pedestrian &vehicle traffic.
City of Bozeman, Montana E-21 Approved Budget FY2005-2006
PARKING
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change I °/U Change
Full-Time Equivalents 2.75 2.75 2.75
Number Category
1000-1199 Salaries&Overtime $ 53,464 $ 63,348 $ - $ 83,376 $ 20,028 32%
1200-1299 Benefits 22,956 33,216 40,442 7,226 22%
2000-7599 Operating 34,855 69,517 4,000 61,970 (11,547) -16%
8000-8999 Capital 16,857 - 4,428,500 4,428,500 -
9000-9699 Debt Service - - - -
9900-9999 Transfers - - - -
Total All Categories $ 128,132 $ 166,081 $ 4,000 $ 4,614,288 $ 4,444,207 2613%
EXPENDITURES BY DIVISION
Division
Number Division
3310 Development $ 10,604 $ 18,800 $ - $ - $ (18,800) -100%
3320 Enforcement 60,064 100,916 2,000 - (102,916) -100%
3330 Neighborhood 57,464 46,365 2,000 71,918 23,553 49%
3310* Administration - - 4,469,168 4,469,168 100%
3320* Operations - - 73,202 73,202 100%
*Note:Division Change for FY2006 - -
Total All Divisions $ 128,132 $ 166,081 $ 4,000 $ 4,614,288 $ 4,444,207 2613%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 25,098 $ 67,023 $ - (67,023) -100%
103 Health-Medical Insurance - -
105 P.E.R.S. Fund - -
126 Neighborhood Parking D 56,328 46,365 63,452 17,087 37%
127 Down Town Parking Fun 45,570 52,693 2,000 113,870 59,177 108%
180 Sr. High Parking Dist 1,136 - 2,000 8,466 6,466 100%
557 Garage Construction Fur - - 4,428,500 4,428,500 100%
Total All Funds $ 128,132 $ 166,081 $ 4,000 $ 4,614,288 $ 4,444,207 2613%
City of Bozeman, Montana E -22 Approved Budget FY2005-2006
PARKING
FY06 BUDGET HIGHLIGHTS
• Restructuring of Parking Divisions into Administration, Operations, and
Neighborhood areas.
• Construction of Parking Garage facility.
• Increased involvement of parking management by City Parking Commission.
City of Bozeman, Montana E-23 Approved Budget FY2005-2006
PARKING
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Downtown Parking:
Walk Downtown Parking District 2 x Daily 100% 100% I 100% I 100%
Cover other 2 Hour Zones Weekly I 50%* 100% I 100% I 100%
I I
MSU Parkins District: I I I
Patrol Parking District 12 x Daily I 75% 75% 75% 75%
I I I
BHS Parking District: I I I
Patrol Parking District 12 x Daily I 10%** I 10%** I 10%** 10%**
* Percentage was affected by automated ticket system and software problems.
**No dedicated enforcement officer/plan.
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Downtown Parking: I
Overtime citations 3,000 3,000 3,104 3,500 I 3,000
Total Citations I 5,000 5,000 4,320 I 5,000 I 5,000
I I I I
Total Parking Complaints: I I l
Number of General Complaints 1,000 1,453 I 1,664 I 1,900 1,500
Number of Abandoned Complaints 700 695 735 I 800 700
I I I
MSU Parking District: I I I
Parking District Citations 2,000 I 2,800 I 3,047 3,149 3,000
Total Citations by Parking Officer 3,000 I 5,000 5,757 6,000 I 6,000
I I I I
BHS Parking District: I I I !
Parking Distnct Citations I 200 I N/A** I 256** I 300** 200**
I I I I
* Efficiency was affected by automated ticket system and software problems.
**No dedicated enforcement officer/plan.
City of Bozeman, Montana E-24 Approved Budget FY2005-2006
PARKING
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06 i
Actual Actual Projected Budgeted
Downtown Parking: I I I
Overtime Warnings 340 103 100 100
Overtime Citations (2003 Ordinance) 950 I 1,729 2,000 2,000
Parking Lot Overtime Citations
2003 Ordinance 119 1272 1600 1500
Total Citations by Parking Officer I 1,887 4,320 5,000 5,000 I
MSU Parking District: I I I
I I
Parking District Citations I 2,800 3,047 3,000 3,000
Overtime Citations (2003 Ordinance) I 1,000 1,158 1,000 1,000 I
Total Citations by Parking Officer I 5,000 I 5,757 6,000 6,000 I
I I I
BHS Parking District: I I I
Parking District Citations I N/A** 256** I 350** I 350** I
* Actual performance was affected by automated ticket system and software problems.
** No dedicated enforcement officer/plan.
City of Bozeman, Montana E-25 Approved Budget FY2005-2006
JOINT DISPATCH SERVICES
PROGRAM DESCRIPTION
The Communications Dispatcher and Support Services personnel have a major impact on the perception held by our community
regarding the performance of all Public Safety Agencies in the City of Bozeman and Gallatin County. In all contacts,the Dispatcher
and/or Records Custodian are representing the respective Public Safety Department(s). Contacts with the public are to be
courteous,diplomatic and professional.
The 9-1-1 Director is the manager of the Communications and Support Services Departments.Through subordinate staff,the
Director manages those areas that support the operations function. The Director develops the personnel productivity standards
and priorities within the division,and ensures that policies and procedures of the department are followed. The Director also
manages budget issues by obtaining and allocating the fiscal resources necessary to meet the goals and objectives of the division.
He or she also serves as liaison to the CAD vendor and coordinates all issues related to Risk Management within the
Communications Department.
The Senior Dispatcher supervises and directs employees engaged in dispatching emergency public safety equipment.The Seniors
operate in a first-line supervisory capacity,under the direction of the 9-1-1 Director.
The Senior Dispatcher prepares schedules to ensure adequate staffing levels and assigns overtime,if needed. He or she conducts
investigations of complaints about emergency communications services or equipment and conducts personnel investigations.
Seniors prepare reports and records of shift activity,and review weekly training reports. They are responsible for evaluating and
preparing performance appraisals on the Communications Dispatchers under their supervision. During emergency situations,
Senior Dispatchers act as the Communications Incident Commander.
The Communications Dispatcher dispatches police,fire and emergency medical personnel and equipment on routine and
emergency calls utilizing the CAD system,radio consoles and related equipment. Dispatchers assigned to the radio positions are
responsible for prompt and effective radio transmissions or dispatches,as well as coordination and intercommunications for field
units. The radio dispatcher's job involves considerable exercise of initiative and independent judgment in determining priorities and
coordinating a variety of simultaneous activities of a critical nature,keeping field unit and citizen safety foremost in mind.
Communications Dispatchers are trained as call-takers as well and serve as the link between the citizen and the field unit as they
often keep callers on the line updating the radio dispatchers and responding officers.
Communications personnel have access to several telecommunications systems in the performance of their duties. The
Department of Justice has established policy on the access to,and release of information from,these data base files or
telecommunications systems. Compliance with Department of Justice regulations is required in order to maintain system security,
respect confidentiality laws, and comply with system audit procedures.
The Records Supervisor supervises and directs employees engaged in managing and maintaining law enforcement records.The
Records Supervisor operates in a first-line supervisory capacity,under the direction of the 9-1-1 Director.
The Records Supervisor prepares schedules to ensure adequate staffing levels and assigns overtime,if needed. He or she
conducts investigations of complaints about Support Services tasks or equipment and conducts personnel investigations. S/he
prepares reports and records of shift activity. The Supervisor is responsible for evaluating and preparing performance appraisals on
the Records Custodians.
The Records Custodian manages and maintains records of the Gallatin County Sheriff and the Bozeman City Police in compliance
with State and Federal laws concerning the maintenance of records and dispositions and dissemination of sensitive information.
This position assembles all complaints and related reports/paperwork and enters them into computer software. Prepares file jackets
and does filing. Receives and handles callers and visitors,answers questions and researches information.
City of Bozeman, Montana E-26 Approved Budget FY2005-2006
JOINT DISPATCH SERVICES
MAJOR OBJECTIVES
9-1-1 Public Safety Communications is the first link the citizens of the City of Bozeman and Gallatin County have in
the event of an emergency. As such,we are dedicated to providing prompt, efficient and progressive emergency
communications service to the residents of the communities we serve.
The goal of 9-1-1 Emergency Services is to be creative and innovative with out resources,foster a positive work
environment and strive to meet the ever-changing challenges inherent in the Public Safety environment. We will
embrace the goals of the agencies we serve with professionalism and courtesy and treat all people with dignity and
respect as we deliver our services with a commitment to excellence. As an added benefit to the citizens of the City of
Bozeman and the Gallatin County, Bozeman is the model community for the State of Montana with the deployment of
Phase I Wireless. This ability provides the center with a"call back"number, should the cell phone caller become
disconnected for any reason. We continue to added service providers in order to expand this service.
Law Enforcement Support Services manages and maintains records of the Bozeman City Police, and the Gallatin
County Sheriffs Office. This is done in compliance with State and Federal laws concerning the maintenance of
records and disposition and dissemination of sensitive information. Our departmental goal is to strive to provide
prompt, efficient and exceptional service to the law enforcement agencies, citizens and communities we serve.
City of Bozeman, Montana E-27 Approved Budget FY2005-2006
JOINT DISPATCH SERVICES
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 I FY 05 FY 06 I Change IChangel
Full-Time Equivalents
Number Category
1000-1199 Salaries&Overtime $ - $ - $ - $ - $ -
1200-1299 Benefits
2000-7599 Operating 458,850 601,350 - 601,350 - 0%
8000-8999 Capital - - - -
9000-9699 Debt Service -
9900-9999 Transfers - - - -
Total All Categories $ 458,850 $ 601,350 $ - $ 601,350 $ - 0%
EXPENDITURES BY DIVISION
Division
Number Division
3510 9-1-1 Administration $ 458,850 $ 601,350 $ - $ 601,350 $ - 0%
Total All Divisions $ 458,850 $ 601,350 $ - $ 601,350 $ 0%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 458,850 $ 601,350 $ - $ 601,350 $ - 0%
122 9-1-1
Total All Funds $ 458,850 $ 601,350 $ - $ 601,350 $ - 0%
City of Bozeman, Montana E-28 Approved Budget FY2005-2006
JOINT DISPATCH SERVICES
FY 06 BUDGET HIGHLIGHTS
• During Fiscal'05 we replaced our Computer that controls our 911 phone system. This upgrade allowed Gallatin County to
process Phase II Wireless calls. In so doing,we now have a much improved degree of accuracy in locating the origin of
the cellular call. This location technology is available through Cellular One and Verizon and will be requested of other
vendors in fiscal '06. In addition, the Center replaced that antiquated County Rolm phone system with the digital Cisco
system the City of Bozeman uses. This was accomplished through the consultation and generous, unselfish assistance of
City IT Manager,Aaron Hagen and Brendan Steele.
• With increasingly tight budget constraints and the required reductions for fiscal '06, our plans are modest. We plan to
continue to train staff in the Emergency Medical Dispatch protocols and provide that Certification to our newest members
so as to better serve our community with medical emergencies. The major increases last year enabled us to improve our
infrastructure as relates to cellular technology. This was both expensive and necessary in the ever increasing reliance on
mobile telephony. The newest technology in our community relates to Voice over Internet Provider, VoIP. This
technology is both controversial and not currently administered by the FCC. The service allows an individual to choose
not to have a"hard line"telephone at home and select instead to have their ISP to provide the connectivity for telephony.
Bresnan will be offering the service and other national vendors have been doing so for years. The concerns have and
continue to be that 911 service is not always available through this option.
FY 06 ANTICIPATED ACCOMPLISHMENTS
• We hope to move forward with adding other Wireless vendors to our Phase II capability. Too,we want to add capabilities
to our Dispatching by adopting "Dispatch by Protocol". This is a process by which our Medical authority has"signed off'
on our ability to make the determination as to the response level for emergency responders. This will cut down on the
liability issues associated with going CODE to response that do not require that measure of response. It improves the
level of response as well as the safety of citizens and public safety responders alike.
• We are working to improve and"harden"our communications sites. Through a local All Hazard consortium effort we have
agreed to invest considerable ODP grant funds to doing exactly that. These measures include improving redundancy,
grounding, adding microwave capability and improving site standards. This will mean a significant improvement to
everyone in the Public Safety arena.
• Additionally, we will be working with a five county consortium directed toward Interoperable Communications capability
across the region. Once again grant monies have been invested in an Engineering study through the RFP process to
develop strategies to provide that commonality of communication ability. This will ultimately enable any of the respective
agencies to travel to other jurisdictions and be able to communicate seamlessly with the jurisdiction in charge while on
scene. Presently this is not possible without going to state mutual aid frequencies.
• The 911 Administrative Board is acutely aware of funding issues and will continue to work toward an equitable, reliable
and sustainable funding source for the department.
City of Bozeman, Montana E-29 Approved Budget FY2005-2006
JOINT DISPATCH SERVICES
PERFORMANCE MEASURERS
•
•
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
To follow the standard in processing calls for Dispatch...
service as follows:
-Priority E:A life endangering,major felony or
large-scale incident with immediate impact on,
and need for City and/or County-wide resources
as well as notification of adjacent agencies. within 1 30 32 32 34
Notification of all channels is automatic. minutes 22% 25% 25% 26%
-Priority 1:A life-endangering situation or major
felony that requires immediate dispatch and due
to its nature,requires that all channel dispatchers within 3 9,168 8,500 8,500 8,600
be made aware of the incident.Generally used minutes 76% 78% 78% 79%
for in-progress or just occurred incidents.
-Priority 2:A violent(or threat of violence)
situation.Only that particular channel will be
notified of the incident*(*unless back-up units
will be required from the agency immediate within 5 7,082 6,250 6,250 6,470
adjacent to the location of occurrence), minutes 66.1% 65% 65% 67%
- Priority 3:A routine call to be dispatched as within 15 7,096 6,100 6,100 6,225
soon as possible. minutes 81.7% 82% 82% 83%
- Priority 4:Calls that can be handled sometime within 30 13,441 13,800 13,800 13,920
during the shift by the field unit. minutes 94.7% 95% 95% 96%
In all cases,a call should take no longer than 90
seconds*(*barring unforeseen circumstances)
for the call-taker to obtain the address of a given
incident and type code the call so an event can
be created.
To conform to the policies and procedures
described in the Gallatin County
Communications Procedure Manual,the Sheriff's
Office Procedures,the City of Belgrade and City
of Bozeman Police and Fire Department
Procedures,the Federal Communications
Commission Rules and Regulations and all local,
state and national Public Safety statutes;
City of Bozeman, Montana E-30 Approved Budget FY2005-2006
JOINT DISPATCH SERVICES
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 02 FY 03 FY 04 FY 05
Actual Actual Projected Budgeted
Calls for Service(Event Processing)*
Bozeman PD; 21,093 22,000 22,300 22,300
Gallatin County Sheriff; 12,200 12,250 12,350 12,350
Belgrade PD: 3,391 3,200 3,300 3,300
Manhattan PD; 285 320 340 340
Three Forks Marshall; 552 850 875 875
Bozeman Fire; 1,764 1700 1,780 1,780
Belgrade Fire; 790 850 865 865
Rural Fire District:
Amsterdam 71 60 62 62
Bridger Canyon 82 60 65 65
Clarkston 11 10 8 8
Fort Ellis 144 110 115 115
Gallatin Canyon 302 350 360 360
Gallatin Gateway 174 160 165 165
Manhattan 116 90 92 92
Rae/Sourdough 256 260 265 265
Reese Creek(annexing w/Belgrade Fire) 0 0
Springhill Community 1 5 4 4
Three Forks 101 90 96 96
Willow Creek 45 40 42 42
Three Forks Ambulance 152 175 182 182
Mutual Aid/Agency Assists(#s included with agency)
American Medical Response(AMR Ambulance); 2,837 2850 2900 2900
Search and Rescue; 48 50 52 52
Animal Control(included with BOZPD and GCSO#s)
Coroner's Office; 63 40 45 45
Chaplain Call-Outs; 55 30 32 32
Highway Patrol,Federal Agency Contacts,Others. 2062 2250 2310 2310
Community Service/Events
9-1-1 Presentations 3 3
Tours 15 15
Training Programs
Others
*The statistical calculations exclude Officer initiated events.
City of Bozeman, Montana E-31 Approved Budget FY2005-2006
PUBLIC SERVICES
o PUBLIC SERVICES ADMINISTRATION
o STREETS
O WATER PLANT
O WATER OPERATIONS
o WASTEWATER OPERATIONS
o WASTEWATER PLANT
O SOLID WASTE COLLECTION
o SOLID WASTE DISPOSAL
o SOLID WASTE RECYCLING
O VEHICLE MAINTENANCE
City of Bozeman, Montana F-1 Approved Budget FY2005-2006
1 1 t 1 1 > > t . 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 } 1 1 1 1 1 1 1 1 1 1 1 ? 1 1 1 ) 1 1 )
PUBLIC SERVICES ADMINISTRATION
PROGRAM DESCRIPTION
The public service/engineering budget includes the director of public service,engineering, and snow removal.
The director of public service has oversight responsibilities for water and sewer utilities, street maintenance, vehicle
repair,solid waste utility, parks, cemetery,forestry, public facilities,and engineering.
The engineering division provides technical engineering in the preparation, review, and oversight in the planning,
design, construction inspection and construction management of the city's public works facilities including water
treatment and distribution, wastewater collection and treatment, sanitary sewer and storm water collection and
treatment, streets (with appurtenant curb, gutter, sidewalk and drainage facilities),traffic control facilities, solid waste,
and other infrastructure projects. The division establishes and maintains current city infrastructure standards and
assures compliance with City,County,State,and Federal rules, regulations,codes and engineering standards.
The engineering division also maintains the city's infrastructure files and records, maps, plats, property ownership
and other records; participates in the review and approval of subdivision, annexation, and zone code/development
proposals for conformance with established standards; performs engineering surveys;coordinates infrastructure work
with County, State, and Federal agencies; administers the EPA-mandated wastewater pretreatment program; and
administers the city's flood plain ordinance, sidewalk repair and installation programs, and the sidewalk snow and
weed enforcement programs.
City of Bozeman, Montana F-2 Approved Budget FY2005-2006
PUBLIC SERVICES ADMINISTRATION
MAJOR OBJECTIVES
• To coordinate the activities of the public service department divisions.
• To establish and maintain policies, procedures and protocol for conducting the department's functions.
• To assist the city manager and administrative services director in reviewing enterprise funds revenue and
expense forecasts for rates setting purposes.
• To provide general oversight of department activities affected by new federal and state mandates.
• To assure the city's long-term master plans for water,wastewater, storm water, public lands and transportation
facilities are implemented in a cost-effective manner, and that all city infrastructure improvements are
constructed in a quality manner to provide reliable service for the public's immediate and long-term needs.
City of Bozeman, Montana F-3 Approved Budget FY2005-2006
PUBLIC SERVICES ADMINISTRATION
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar %
FY 04 I FY 05 I FY 05 I FY 06 I Change I Change
Full-Time Equivalents 7.15 7.15 7.15
Number Category
1000-1199 Salaries&Overtime $ 266,060 $ 286,178 $ - $ 300,916 $ 14,738 5%
1200-1299 Benefits 87,616 103,457 - 100,961 (2,496) -2%
2000-7599 Operating 57,759 86,898 157,429 70,531 81%
8000-8999 Capital 82,641 - - - - 100%
9000-9699 Debt Service
- -
9900-9999 Transfers - - -
Total All Categories $ 494,076 $ 476,533 $ - $ 559,306 $ 82,773 17%
EXPENDITURES BY DIVISION
Division
Number Division
4010 Public Services Admin $ 34,779 $ 34,867 $ - $ 36,772 $ 1,905 5%
4020 Engineering 370,034 378,850 402,321 23,471 6%
4030 Snow Removal Enfor 16,388 45,416 31,013 (14,403) -32%
4040 Weed Cutting Enfor - 1,700 - (1,700) -100%
4050 Sidewalk Repair Progran 72,875 15,700 17,700 2,000 13%
4060 Sidewalk&Curb Const - - 71,500 71,500 100%
4070 SID Const - - -
Total All Divisions $ 494,076 $ 476,533 $ - $ 559,306 $ 82,773 17%
EXPENDITURES BY FUND
Fund
Number Fund
10 General Fund $ 494,076 $ 476,533 $ - $ 487,806 11,273 2%
103 Health-Medical lnsur* - - -
105 P.E.R.S. Fund* - - -
500... SID Construction - - 71,500 71,500
129 Special Projects - - -
900 General Fixed Asset Gro - - -
Total All Funds $ 494,076 $ 476,533 $ - $ 559,306 $ 82,773 17%
City of Bozeman, Montana F-4 Approved Budget FY2005-2006
PUBLIC SERVICES ADMINISTRATION
FY 06 BUDGET HIGHLIGHTS
The budget includes:
GIS Infrastructure Layers $ 2,500
Pavement Management System Consultant Fee 2,400
Emerson Cultural Center Lighting 5,367
Bicycle Infrastructure 7,115
Curb Ramps 8,856
Historic Lighting 12,104
Contract Snow Removal 15,000
Park Landscaping 15,431
Historic School Rehab 18,251
Milwaukee Rd Rail Trail 30,602
Bike Paths 50,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
Transportation
• West Babcock Street Construction
• Durston Road,(19th to Fowler)SID creation and construction
• Durston Road 7th to 19th Construction
• North 19a`Nalley Center Improvements Construction
• South 19th Avenue Final Design Complete
Wastewater
• Complete Wastewater Facility Plan
• Complete WWTP Improvements
Water
• Complete Water Facilities Plan
• Complete Hyalite Transmission Main Replacement
Solid Waste
• Construct Transfer Station
• Final Closure of Existing Landfill
Other
• Complete Stormwater Facilities Plan
• Create Stormwater Financing District
City of Bozeman, Montana F-5 Approved Budget FY2005-2006
PUBLIC SERVICES ADMINISTRATION
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Respond to customer request for services/
information. 24 Hours 95% 95% 95% 95%
City's sewer and water hydraulic models
accurate and current within 60 days of
infrastructure completion and receipt of
record drawing. 100% 70% 80% 100% 100%
New privately and publicly installed public
infrastructure improvements(water,sanitary,
and storm sewers and street)and new
right-of-way acquisition are compliant with
the applicable facility and/or master plans. 100% 100% 100% 100% 100%
Project design reviews,construction
administration and project oversight result in
public works project cost increases of less
than 5%of the total project costs,exclusive
of cost resulting from changes in project
scope. 100% 100% 100% 100% 100%
Design review and construction oversight
result in completed public infrastructure in
compliance with city and state infrastructure
tandarjts rior to final acceljtance b`_(city. 100% 100% 100% 100% 100%
Percent of snow removal enforcement notices
resulting in compliance 95% 95% 95% 95% 100%
Percent of weed removal enforcement notices
resulting in compliance 95% 95% 95% 95% 100%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Division administrative budget costs per$100 of
new public infrastructure installed or rehabilitated
annually.($/$100=%1 2.00% 1.57% 1.57% 1.60%
Dollars of new public infrastructure installed or
rehabilitated annually per technical FTE. ($/FTE) $3,000,000 $3,113,666 $3,115,000 $3,115,000
FTE's per 1,000 person of City population.
(Employees/10001 .39 .39 .39 .39
Number of City contracts for construction and
professional services per FTE project engineer/
Manager.(Projects/Person 6 6 6 6
Number of Subdivision and Zone Code reviews
per project reviewer(projects/reviewer) 25 25 25 25
Snow Enforcement: Percent of owner
compliance(Number of owner compliance/total
c,91npjincg notices issued=%) 75% 75% 75% 75%
Weed ontrol program: Percent of owner
compliance(Number of owner compliance/total
notifications issued=% 80% 80% 80% 80%
" In FY 2000 the project assessment and reporting period was revised to run from November 1s`(trough October h of each year to
correlate with the budget preparation and review cycle. Therefore,performance measurers and workload indicators reflect work
completed in the last half of each preceding and last half of each current fiscal year.
City of Bozeman, Montana F-6 Approved Budget FY2005-2006
PUBLIC SERVICES ADMINISTRATION
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Infrastructure Installations Lineal Feet(LF)
Water LF 85,764 106,979 95,000 95,000
Sewer LF 75,443 69,007 80,000 80,000
Streets LF 76,181 108,680 70,000 90,000
Storm Sewer LF 21,695 33,092 20,000 30,000
Total Infrastructure In Progress ($1,000) $25,688 $28,023 $35,000 $35,000
Consultant Contracts(Thousands) $4,520 $5,817 $5,500 $5,500
CIP Projects ($1,000)* $8,281 $26,796 $27,000 $27,000
Number of Projects 15 14 14 14
IPlanning Related Reviews(lots) 1,606 1,600 1,760 1,950
* Figures FY 03,04 and 05 include impact fee projects
City of Bozeman, Montana F-7 Approved Budget FY2005-2006
STREETS
PROGRAM DESCRIPTION
STREET MAINTENANCE DIVISION:
The street maintenance district division accounts for the expenditure of special assessments on property in the city
for the repair and upkeep of the city's streets.
Section 7-12-4401 MCA authorizes the city to create street maintenance districts for the purpose of maintaining its
streets, alleys, and other public places.
The maintenance districts were first created during fiscal year 1990-91. Each year, assessments are levied on each
piece of property within the city limits. The assessments are placed on the property owners' SID notices each year.
The collections in November and May provide the revenues for the street maintenance district program. Any
unexpended balance will be available for reappropriation next fiscal year.
The assessment for the costs and expenses incurred in maintaining streets, alleys, and other public places within the
maintenance district is assessed against each lot or parcel within the district for that part of the cost which its
assessable area bears to the assessable area of the entire district, exclusive of streets, avenues, alleys, and public
places.
GAS TAX DIVISION:
The gas tax division accounts for the expenditure of the city's share of state collected gas tax funds allocated to the
city by the Montana Department of Transportation.
Section 15-70-101 MCA provides that the Montana Department of Transportation shall allocate gas tax revenues to
cities, towns, and counties. One-half of the city's allocation is based on population and one-half is based on street
and alley mileage.
The funds may be used only for construction, reconstruction, maintenance, and repair of streets and alleys. The
funds may not be used for equipment purchases.
The goal of the street maintenance division is to help provide for a network of safe roadways for the traveling public.
To provide access to desired destinations such as emergency services, schools, employment, shopping, community
services, or other facilities in a quick, convenient, safe and comfortable manner for all population groups in the
community with a minimum of harmful effects on the environment.
City of Bozeman, Montana F-8 Approved Budget FY2005-2006
STREETS
MAJOR OBJECTIVES
• To implement an efficient pavement management plan,which would help develop yearly maintenance programs
for failing street infrastructure.
• To develop and design efficient truck by-pass routes and effective arterial and collector street networks for
moving traffic through the city.
• To maintain streets and alley right-of-ways to allow traffic to move in a safe and prudent manner.
• To improve the quality of summer and winter street maintenance work to resolve traffic congestion and vehicle
movements by implementing better street routing and signalization procedures.
• Continued use of alternative fuels such as Biodiesel and Ethanol in our fleet.
• Institute a city wide curb replacement program with assistance from the Engineering Dept.
• Expand our cooperative efforts with the County Road Department.
City of Bozeman, Montana F-9 Approved Budget FY2005-2006
STREETS
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change IChange�
Full-Time Equivalents 13.62 13.62 13.62
Number Category
1000-1199 Salaries&Overtime $ 529,815 $ 543,654 $ 603,303 $ 59,649 11%
1200-1299 Benefits 196,323 223,064 235,638 12,574 6%
2000-7599 Operating 1,031,754 2,896,770 2,103,928 2,374,757 (2,625,941) -53%
8000-8999 Capital 334,998 - 6,533,000 6,533,000 100%
9000-9699 Debt Service - - - 100%
9900-9999 Transfers - - -
Total All Categories $ 2,092,890 $ 3,663,488 $ 2,103,928 $ 9,746,698 $ 3,979,282 69%
EXPENDITURES BY DIVISION
Division
Number Division
4110 Street Operations $ 1,089,239 $ 1,502,978 $ 2,103,928 $ 1,490,032 $ (2,116,874) -59%
4120 Street Maintenance 511,596 590,420 683,006 92,586 16%
4130 Street Construction 206,177 1,358,790 7,358,790 6,000,000 442%
4140 Snow&Ice Removal -
4150 Street Lighting 203,836 150,000 150,000 - 0%
4171 Traffic Signs&Markers 82,042 61,300 64,870 3,570 6%
Total All Divisions $ 2,092,890 $ 3,663,488 $ 2,103,928 $ 9,746,698 $ 3,979,282 69%
EXPENDITURES BY FUND
Fund
Number Fund
111 Street Maintenance Distric $ 1,207,300 $ 1,534,083 $ 91,000 $ 1,578,793 (46,290) -3%
10 General Fund - 30,515 30,515 - 0%
110 Gas Tax Apportionment 495,710 572,000 610,500 38,500 7%
108 Community Transportation 16,976 697,746 697,746 - 0%
109 Highway Safety Improvem - 18,100 18,100 - 0%
114 Street Impact Fee 32,443 - 2,012,928 6,000,000 3,987,072 100%
511....538 G.O.Transportation Bond 189,011 - - -
105 P.E.R.S.Fund* - - _ _
146...201 Lighting Districts 151,260 150,000 150,000 - 0%
129 Special Projects 190 661,044 661,044 - 0%
130 ADA -
900 General Fixed Asset Group -
Total All Funds $ 2,092,890 $ 3,663,488 $ 2,103,928 $ 9,746,698 $ 3,979,282 69%
City of Bozeman, Montana F- 10 Approved Budget FY2005-2006
STREETS
FY 06 BUDGET HIGHLIGHTS
• Pavement Management&General Consulting Services $10,900
• Storm Water Facility Plan $85,000
• Contract Weed Spraying $10,000
• Truck Replacement $38,000
• Pavement Management Software $15,000
• Pavement Management&Preventive Maintenance Program $50,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Reconstruction of Tamarack and Wallace intersection for better turning movements.
• Paving of L Street to Cedar.
• Joint effort with the County Road Dept. in paving Sourdough Canyon Road to the Water Treatment Plant.
• Mapping of outfalls into Bozeman Creek.
• Flushing of Storm Drain system using the Sewer Dept.'s flusher truck.
• Complete paving of alley from Rouse to Church,between Main and Mendenhall.
• Continue pro-active pothole patching program to repair pavement defects before they happen.
• Update Pavement Management Inventory of City streets.
• Continue sharing of equipment between departments so as to utilize seasonal equipment year round.
City of Bozeman, Montana F-11 Approved Budget FY2005-2006
STREETS
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Percentage of Pothole Repairs still holding 6
months later:
Summer Patches(Target 90%) 90% 99% 90% 90% 95%
Winter Patches(Target 50%)„ 50% 40% 30% 30% 40%
Percentage of citizen-called-ingot holes repaired
within: [Target 7 working days) 90% 100% 100% 100% 100%
Percentage of Drivers who feel driving conditions
are generally safe in the(Survey Results)
In City Limits of Bozeman 80% 90% 80% 80% 80%
In their own Neighborhoods 80% 95% 80% 80% 80%
Percentage of Priority Routes completed(Target
—Plowed&Sanded within 4 hours of notification
—4 person crew
Priority#1 100% 100% 100% 100% 100%
Priority#2 100% 100% 100% 100% 100%
Priority#3 100% 95% 100% 100% 100%
Percentage of Residential Streets completed
(Target—Plowed&Sanded within 5 days after
snowfall ceases—4-person crew 100% 80% 75% 70% 75%
Respond to emergency calls within 1 hour of
notification(weekdays) 100% 100% 100% 100% 100%
Percentage of weed mowing completed within 3
weeks of startu (Target 100%initial mowing) 100% 85% 80% 85% 90%
Percentage of citizens rating street cleanliness
as satisfactory[Target 90%-Results of Survey) 90% 80% 80% 80% 82%
Performance V[easurers reported on a calendar year basis.
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Labor hours per pothole repair(Target)<.50
.50 .60 .60 .60 .55
Repair pot holes&Other Road Hazards—Target
• Repair Pothole>3"deep&6"wide within 2
working days of notification 2 2 2 2 2
• Repair Pothole<3"deep&6"wide within
10 working days of notification 10 10 8 7 5
Shoulder blocks of Right-of-way mowed per day
(Tar_get 20—25) 20-25 20 22 22 23
Alley blocks cleared of brush&debris per day
(target 15-20 w/3-person crew) 15-20 20 20 20 20
Graveled streets graded
Target 1.0 labor-hours/1,000 lineal Feet or 1,000
lineal Feetper hour 1,000 850 900 900 900
Alley blocks graded and surface material placed
ger day(Target 8-10/grader) 8-10 10 12 12 12
Crack sealing of asphalt streets—lineal feet per
labor hour(Target 80-90) 80-90 100 100 100 100
Curb miles of streets swept per day(Target 35-
40/sweeer) 35-40 50 50 50 40
Streets plowed and sanded
• (Target 1.75 labor-hours/lane mile or 14
lane-miles/hr.[normal snowfall] 14 14 14.5 14.5 15
• (Target 1.25 labor-hours/lane mile or 10
lane-miles/hr.[heavy snowfall] 10 10 10.5 10.5 11
City of Bozeman, Montana F-12 Approved Budget FY2005-2006
STREETS
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Street&Alley{Mileage 149 I 172 I 180 I 185
Lineal Feet of Curb Replaced ► 562 275 1330 1000
#of Wheelchair Ramps Installed 20 29 28 30 I
Miles Chip Sealed 0 6 I 7.85 5
Miles Paved(Includes Asphalt Millings) 1 1.8 I 2.66 3 I
Miles Graveled 2 3 I 3 3
Miles of Street Millin I 1.6 I 1.8 I 2.12 I 2 I
Lbs of Crack Sealer Used 7980 5580 I 3420 3500 I
#of Signs Installed 310 370 649 500
Lane Miles Painted I 36.6 I 38 40.7 I 40 I
Lane Miles Plowed and Sanded 910 J 920 950 970
Miles of Crosswalks Painted* .6 I .6 1.3 1
Miles of Crosswalk Tape Applied 1557 If I 1600 If 1440 If I 1600 If
Miles of Yellow Curb Painted 13.5 13.5 13.5 I 14
Number of Storm Inlets maintained 5350 5350 5350 I 5375 I
Number of Storm Manholes Maintained I 340 I 340 I 340 I 360 I
Curb Miles of Streets Swept 8590 J 8883 J 9000 9100
Signal Lights Maintained 5 I 53 I 53 55 I
Ffashin9 Yellow Lights Maintained I 2 I 10 I 11 I 11
Tons of Brush Collected 180 136.2 313 300
Tons of Leaves Collected 410 368 537 450 I
Frequency of Residential Streets Swept I 2 I 2 I 2 2
Street Closures for SRecial Events I 14 I 20 l 20 20 I
Miles of Creek Maintained I 1 I 1 1 1 I 1 I
* Generally,all future crosswalks will be constructed with tape instead of paint
City of Bozeman, Montana F-13 Approved Budget FY2005-2006
WATER PLANT
PROGRAM DESCRIPTION
The water plant budget unit accounts for the costs associated with maintaining a quality drinking water supply for the
City of Bozeman.
The City of Bozeman has two treatment plants:The 15 MGD Sourdough Plant and the 1 MGD Lyman Creek Plant.
The Sourdough WTP was completed in 1983 and had a rated capacity of ten million gallons per day. The water plant
was expanded during FY 93 to add an additional five million gallons per day for a total capacity of 15 million gallons
per day.
Major operating expenses of the water plants include staffing, chemicals and utilities. The plants are operated 24
hours per day, 365 days per year.There are 5 operators,2 lead workers, 1 foreman and a superintendent as of FY-
01.
The WTP operators are also responsible for all monitoring of the drinking water in the distribution system according to
the Safe Drinking Water Act.This job requires one operator a minimum of 5 hours per day,7 days per week. More
than 10,000 water quality test are run annually.
A corrosion control building and system to halt lead and copper corrosion in the distribution system was completed in
1998. A new sludge drying bed to replace older inadequate beds was completed in 1998.
The Lyman Creek WTP completed a 2.6 million dollar upgrade in 2003-04,which includes a roof and a liner for the 5
million gallon reservoir,a new building for operation, chlorine and fluoride addition, radon removal,and an effluent
water quality monitoring building.The system was put on-line June 1st of 2004.
In August of 2000 the Reservoir Division was switched from Water Operations to WTP; includes:
A. Lyman Creek
1. water plant
2. 5 million gallon reservoir
3. watershed
4. raw water transmission lines
B. Sourdough(Bozeman) Creek
1. watershed
2. diversion structure
3. raw water transmission line
C. Hyalite Creek
1. watershed
2. diversion structure
3. raw water transmission line
D. Hilltop 2 million gallon reservoir
E. Sourdough 4 million gallon reservoir
F. 3 certified Water System Operators
City of Bozeman, Montana F-14 Approved Budget FY2005-2006
WATER PLANT
MAJOR OBJECTIVES
Mission: to protect the public health through optimization of the Sourdough Creek and Lyman Creek Water
Treatment Plants.
• To maintain high-quality drinking water of low turbidity,void of contaminants.
• To meet the water supply demands of the city of Bozeman.
• Monitor and maintain water treatment plant facilities to insure current needs are met and to anticipate future
water quality and quantity needs.
City of Bozeman, Montana F-15 Approved Budget FY2005-2006
WATER PLANT
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change (Change
Full-Time Equivalents 9.27 9.27 9.27
Number Category
1000-1199 Salaries&Overtime $ 372,444 $ 414,934 $ - $ 427,360 $ 12,426 3%
1200-1299 Benefits 142,220 158,790 158,361 (429) 0%
2000-7599 Operating 1,107,826 803,143 - 857,249 54,106 7%
8000-8999 Capital 1,370,025 - $ 1,584,000 4,800,000 3,216,000 100%
9000-9699 Debt Service - - - -
9900-9999 Transfers 25,000 - - -
Total All Categories $ 3,017,515 $ 1,376,867 $ 1,584,000 $ 6,242,970 $ 3,282,103 111%
EXPENDITURES BY DIVISION
Division
Number Division
4610 WTP Operations 1,380,603 $ 1,268,194 $ - $ 1,329,685 $ 61,491 5%
4620 WTP Construction 1,526,240 - $ 1,584,000 4,800,000 3,216,000 100%
4630 WTP Reservoirs 110,672 108,673 - 113,285 4,612 4%
Total All Divisions $ 3,017,515 $ 1,376,867 $ 1,584,000 $ 6,242,970 $ 3,282,103 111%
EXPENDITURES BY FUND
Fund
Number Fund
600 Water fund $ 3,017,515 $ 1,376,867 $ 1,584,000 $ 2,586,970 $ 3,282,103 111%
610 Water Impact Fees - - 3,656,000 3,656,000 100%
Total All Funds $ 3,017,515 $ 1,376,867 $ 1,584,000 $ 6,242,970 $ 3,282,103 111%
City of Bozeman, Montana F - 16 Approved Budget FY2005-2006
WATER PLANT
FY 06 BUDGET HIGHLIGHTS
• Facility Plan $ 75,000
• Conservation Education $ 9,000
• Security Upgrades $20,000
• Laboratory Testing $22,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Provide adequate quantity and quality water with zero State or Federal violations to our customers
• Continue testing with our"Contact Adsorption Clarifier"pilot plant, as a first step for the options of a new
water treatment plant for use in the Water Facility Plan
• Optimize the new Lyman Creek Water Treatment Plant
• Continue to optimize the Sourdough Water Treatment Plant
• Continue security upgrades,which include fencing. locking cabinets,photo I.D.system,SCADA firewalls and
locking computer hardware enclosures
• Complete the Hyalite Transmission Main CIP project
• Complete the Water Facility Plan CIP project
• Replace 4 of 12 filter effluent turbidimeters
• Install an influent chlorine analyzer at the Lyman Creek Water Tank
• Continue our weed control program at the water tanks and diversions
• Inspect 3 water tanks utilizing SCUBA divers
• Install new shingles on the WTP house roof
City of Bozeman, Montana F-17 Approved Budget FY2005-2006
WATER PLANT
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Provide adequate drinking and fire fighting
water in reserve tanks:
Requires 40%tank reserves 100% 100% 97% 100% 100/%
Maintain fluoride level in distribution system
between.85 and 1.25 PPM daily average 100% 94% 99% 99% 100%
Maintain chlorine residual according to EPA
requirements for inactivate Giardia cysts 100% 100% 100% 100% 100%
Optimize water quality by maintaining lowest
possible WTP effluent NTU:
(state requirement<.3 NTU) 100% 100% 100% 100% 100%
WTP daily average(WTP Goal=<0.11) 98% 100% 99% 100% 100%
WTP High daily individual filter(V TP Goal=<0.21) 98% 100% 100% 100% 100%
Unscheduled repair/maintenance completed
within 2 weeks(dependent on vendor schedule) 100% 1 6 3 100%
number if items r`ot ompleted:
Scheduled repair/maintenance completed
within 7 days 95% 97% 96% 96% 95%
Maintain operator certification 10hrs training/yr 100% 100% 100% 100% 100% 1
Sample and test distribution system water quality per
state and federal requirements: 100% 100% 100% 100% 100%
10,000 readings/tests per year
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
$'s/million gallons of water treated
(Highly dependent upon the weather) $560 $582 $640 $614
Plant capacity per day 15 million gallons
Maximum water demand per day
gallons 11,181,000 10,938,000 9,421,000 11,200,000
Average water demand per day
gallons 4,789,000 5,233,000 4,759,000 5,205,000
Total water demand per year
gallons 1,748,000,000 1,910,000,000 1,737,000,000 1,900,000,000
City of Bozeman, Montana F-18 Approved Budget FY2005-2006
WATER PLANT
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Estimate of Average Hours per Day of:
Plant Operation 23.2 23.7 23.3 23.5
� I I
Laboratory Analysis&Collection 4.2 4.9 5.0 5.0 I
j I
Monitor Water Quality: Sourdough& 24.0 24.0 24.0 24.0
Lyman Creek WTP's.
� I I
Diversion&Reservoir MonitorinI 2.5 2.9 2.9 ) 2.9
Continuous Monitoring Includes: 1) P Influent& Effluent Flow rate;2) Filters#1 - t'12 effluent turbidity;3)WTP
Effluent Turbidity;4)WTP Chlorine Residual; 5) First Service Chlorine Residual;6) Raw Water Flow Rate;7) Raw
Water Turbidity;8)2 MG+4 MG Water Tank Levels; 9) Clear Well Level; 10) Coagulant and Coagulant Aid
(Chemical Dosages); 11) Effluent pH Level
FY-04 increases are due to the Lyman Creek Water Plant coming on-line after 5 years running minimally but off-line.
City of Bozeman, Montana F-19 Approved Budget FY2005-2006
WATER OPERATIONS
PROGRAM DESCRIPTION
The water operations budget unit accounts for the costs associated with operation and maintaining the city's water
transmission and distribution system.
The water operations division is responsible for locating,maintenance and repair of existing water lines and
appurtenances, overseeing installation of new lines, and reading all meters monthly.
The division maintains the entire water distribution system, ever mindful of its integrity and serviceability while
maintaining potable water through this system.
City of Bozeman, Montana F-20 Approved Budget FY2005-2006
WATER OPERATIONS
MAJOR OBJECTIVES
• To maintain and locate the City's water distribution system including mains,fire hydrants,valves, meters,
raw water transmission mains, and pressure reducing vaults.
• To repair and replace water infrastructure as needed: hydrants, mains, valves, etc.
• To inspect all new infrastructure following installation prior to acceptance.
• Maintain a valve replacement program for leaky or inoperative valves.
• Maintain a Valve Exercise Program—operating approximately 50%of all valves annually.
• Maintain an effective water main directional flushing program in conjunction with a fire hydrant operation.
• To flush 25%of all fire hydrants annually.
• To inspect all new water service installations in a timely manner.
• To replace service lines as needed.
• To continue a curb stop verification and serviceability program for customer service lines.
• To accurately read all meters monthly.
• To resolve meter reading problems on a timely basis.
• To institute and maintain a Backflow prevention and testing program.
• To respond to water distribution problems 24 hours a day 7 days a week.
• To develop and maintain a comprehensive and cost effective security system for our water distribution
system.
City of Bozeman, Montana F-21 Approved Budget FY2005-2006
WATER OPERATIONS
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change I Change
Full-Time Equivalents 14.12 14.12 14 62
Number Category
1000-1199 Salaries&Overtime $ 537,882 $ 541,736 $ - $ 645,644 $ 103,908 19%
1200-1299 Benefits 198,285 218,997 230,271 11,274 5%
2000-7599 Operating 1,313,173 819,735 1,332,266 772,017 (1,379,984) -64%
8000-8999 Capital 46,233 107,078 515,000 407,922 381%
9000-9699 Debt Service 505,699 497,624 495,533 (2,091) 0%
9900-9999 Transfers 25,000 - - -
Total All Categories $ 2,626,272 $ 2,185,170 $ 1,332,266 $ 2,658,465 $ (858,971) -24%
EXPENDITURES BY DIVISION
Division
Number Division
5010 Water Operations $ 1,796,206 $ 1,816,265 $ 1,332,266 $ 2,235,984 $ (912,547) -29%
5020 Utility Locates 78,288 43,488 56,909 13,421 31%
5030 Water Services 21,302 35,000 35,000 - 0%
5040 Water Construction 404,593 - - -
5050 Reserviors 37,848 - - - -
5060 Meter Reading 246,512 259,017 295,072 36,055 14%
5070 Hydrants 20,875 18,400 20,000 1,600 9%
5080 Water Valves 7,823 8,000 8,000 - 0%
5090 Main Repairs 12,825 5,000 7,500 2,500 50%
Total All Divisions $ 2,626,272 $ 2,185,170 $ 1,332,266 $ 2,658,465 $ (858,971) -24%
EXPENDITURES BY FUND
Fund
Number Fund
600 Water Fund $ 2,592,026 $ 2,185,170 $ - $ 2,658,465 $ 473,295 22%
610 Water Impact Fees 34,246 - 1,332,266 - (1,332,266) 0%
Total All Funds $ 2,626,272 $ 2,185,170 $ 1,332,266 $ 2,658,465 $ (858,971) -24%
City of Bozeman, Montana F-22 Approved Budget FY2005-2006
WATER OPERATIONS
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Repair main breaks/leaks within four hours of
discovery 100% (5)100% (5) 100% (5)100% (5)100%
Operate every valve
100% 50% 50% 50% 50%
Operate every Fire Hydrant(recommended bi-
annually) 100% 25% 25% 25% 25%
Flush every main(recommended annually) 100% 25% 25% 25% 25% 1
Read every meter once per month 100% 96% 99% 99% 99%
Recall on meter readies . 250 50 50 50 1
Damage to other utilities 0 0 0 0
New Water Service Inspections 2 Hr X 1 with 4
hr Response 99% 95% 90% 90%
Efficiency Measurers FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
MH cost per hydrant flow
(6 hyds x 2 menper hr)Per Hydrant+Material (2501$7.25 (250)$7.61 (400)$7.99 (450)$7.89
MH cost per hydrant replace
(3 men x 7 hrs)Per Hydrant+Material $1,900.00 $1,900.00 $1,900.00 $2,000.00
MH cost per hydrant repair
(2 men x 3 hrs)Per Hydrant+Material (15)$240.00 (12)$252.00 (10)$252.60 (10)$265.23
MH cost per valve box repair
(2 men x 4 hrs1+Material (40)$175.00 (42)$183.75 (401$192.93 (40)$198.71
MH cost per valve op.Area
(2 men x 14 hrs $643.85 $676.04 $709.84 $662.76
MH cost per curbbox repair
(2 men x hrs)+Material (170)$124.80 (1401$131.04 (150)$137.59 (155)$141.71
MH cost per water service repair
(3 men x 6 hrs)+Material (20)$500.00 (15)$525.00 (15)$551.25 (17)$567.78
MH cost per water main repair
(4 men x 7 hrs)+Material (13)$750.00 (61$787.50 (6)$826.87 (8)$851.67
MH cost per renewed water service
(3 men x 6 hrs)+Material (15)$950.00 (8)$997.50 (12)$1047.37 (12)$1078.78
Inspect within 2 hr call $22.46 $23.58 $24.75 $47.34
2 Man X 1 Hr. X357 X364 X450 X500
City of Bozeman, Montana F-24 Approved Budget FY2005-2006
WATER OPERATIONS
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
New Service Main Ta4s I 28 30 I 40 40
Renewal Service Installations I 15 9 12 12
Meter Veplaccment/Repair I 0 I 100 120 240
Valve Operation I 50% I 50% 50% 50%
One-Call Location Request I 3,458 I 5,222 5,000 I 5,200
Hydrant Flushing 25% I 25% 25% I 25%
Hydrant Reelacement 5 I 6 6 I 6
New Water service Line Inspections 357 I 364 I 450 I 500
I I
Water Main Repairs I 13 I 6 1 6 8
Fire Hydrant Repairs I 15 I 12 I 10 10
Water Main Valves Replaced I 5 I 8 I 6 8
Water Main Valve Box Rvairs I 40 I 42 42 40
Water Service Line Repairs I 20 I 15 15 I 17
Curb Box Repairs I 121 I 120 120 I 130
City of Bozeman, Montana F-25 Approved Budget FY2005-2006
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WASTEWATER OPERATIONS
PROGRAM DESCRIPTION
The wastewater operations budget unit accounts for the costs associated with providing and maintaining a wastewater collection
system for the city.
The wastewater operations division maintains a program of inspecting, cleaning, root cutting repairing mains,manholes,and
installing new wastewater stubs.
The wastewater operations division along with the engineering department operates a sewage pretreatment program. The program
is designed to reduce the level of pollutants discharged by industry and other non-domestic wastewater sources into the City of
Bozeman municipal sewer system,and thereby,reduce the amount of pollutants released into the environment through wastewater.
The objectives of the program are to protect the Publicly Owned Treatment Works(POTW)from pollutants that may interfere with
plant operation,to prevent pollutants that may pass through untreated from being introduced into the POTW,and to improve
opportunities for the POTW to reuse wastewater and sludges that are generated.
The television inspection division maintains a program of inspecting all new sanitary sewer infrastructure to be accepted by the City
of Bozeman. This division inspects existing infrastructure to determine deficiencies and recommend repairs and prioritize capital
improvements. This enables us to minimize emergency callouts and customer service problems.
City of Bozeman, Montana F-26 Approved Budget FY2005-2006
WASTEWATER OPERATIONS
MAJOR OBJECTIVES
• To adequately maintain and locate the City's wastewater system including manholes, wastewater collection and
transmission systems, and lift stations.
• To inspect businesses and restaurants on a quarterly basis along with the engineering department to ensure
compliance with the city's sewage discharge requirements.
• To flush our entire collection system annually, minimizing stoppages.
• To televise the existing sewer infrastructure to determine problems and the overall condition of sewer mains.
This enables us to make needed repairs in a timely manner and prioritize renovation projects funded through
CI P.
• To control root intrusion with an aggressive root cutting program.
• To repair breakdowns in mains.
• To rebuild/replace manholes as needed.
• To televise and inspect all new infrastructure following installation prior to acceptance.
• To replace service lines as required due to deficiencies caused by age, roots, etc.
• To tap new service lines for contractor installation.
• To respond to sanitary sewer problems 24 hours a day 7 days a week.
City of Bozeman, Montana F-27 Approved Budget FY2005-2006
WASTEWATER OPERATIONS
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change !Change
Full-Time Equivalents 7.75 7.75 9.25
Number Category
1000-1199 Salaries&Overtime $ 256,185 $ 327,651 $ - $ 361,385 $ 33,734 10%
1200-1299 Benefits 94,900 122,724 101,616 (21,108) -17%
2000-7599 Operating 1,255,456 458,722 2,412,436 535,310 (2,335,848) -81%
8000-8999 Capital 1,994,357 3,372,284 28,122 (3,344,162) -99%
9000-9699 Debt Service - - - -
9900-9999 Transfers 855,713 - 360,000 360,000
Total All Categories $ 4,456,611 $ 4,281,381 $ 2,412,436 $ 1,386,433 $ (5,307,384) -79%
EXPENDITURES BY DIVISION
Division
Number Division
5210 Wastewater Operations $ 1,369,243 $ 4,206,346 $ 2,412,436 $ 1,335,385 $ (5,283,397) -80%
5220 Utility Locates 26,447 32,335 4,348 (27,987) -87%
5230 Wastewater Services 3,966 4,000 8,000 4,000 100%
5240 Wastewater Construction 3,021,059 - - -
5250 Manholes 7,193 25,000 - 25,000 - 0%
5260 Televising 27,421 5,700 5,700 - 0%
5270 Flushing Operations - - - - #DIV/0!
5280 Main Repairs 1,282 8,000 8,000 - 0%
Total All Divisions $ 4,456,611 $ 4,281,381 $ 2,412,436 $ 1,386,433 $ (5,307,384) -79%
EXPENDITURES BY FUND
Fund
Number Fund
620 Waste Water $ 2,514,126 $ 4,281,381 $ - $ 1,386,433 $ (5,307,384) -124%
630 Waste Water Impact Fee 50,306 - 2,412,436 - (2,412,436) 0%
621 EPA Fund 1,892,179 - -
179 Diaster Relief - - -
Total All Funds $ 4,456,611 $ 4,281,381 $ 2,412,436 $ 1,386,433 $ (5,307,384) -76%
City of Bozeman, Montana F -28 Approved Budget FY2005-2006
WASTEWATER OPERATIONS
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Flush every main in city 100 Miles 90 Miles 130 Miles 135 Miles
(trunk line not included) Once/year
Root cut affected mains in city 40 Miles 35 Miles 35 Miles 27 Miles
(do not root cut PVC only root cut in areas Once/year
with large trees)
Respond to sewer backup calls 10 Calls 20 Calls 25 Calls 25 Calls
(normally on scene within 30 minutes) Within 30 100% 100% 100% 100%
Min
Install new service within 10 working days 22 34 45 40
(dependent on owner readiness) 100% 100% 100% 100% 100%
TV inspection of new mains prior to 5 Miles 7 Miles 8 Miles 10 Miles
acceptance(we will televise all our new 100% 100% 100% 100% 100%
infrastructure to determine the quality of
installation)
Efficiency Measurers FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
MH cost per mile/TV inspection
(12 hrs per mile)(old Infrastructure) $526.40 $523.68 $549.86 $568.08
MH cost per sewer repair 10 20 45 40
(3 men x 7 hrs) $453.00 $458.00 $480.00 $504.00
MH cost per new sewer tap 20 20 20
(2 men x 1 hr) $43.64 $45.82 $48.11
MH cost per manhole repair 20 6 8 8
(2 men x 12 hrs+Material) $518.4.00 $523.00 $549.00 $576.45
MH cost per sewer backup call 22 20 25 25
(2men x 2 hrs) $86.40 $87.28 $91.64 $94.68
Manhole Ring and Cover Replacement 15 15 15 15
4 hr.X 2 men per manhole $172.80 $174.56 $183.28 $192.44
City of Bozeman, Montana F-30 Approved Budget FY2005-2006
WASTEWATER OPERATIONS
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Main Line Flushing I 94 Miles 120 Miles 130 Miles 139 Miles
Manhole Inspection (ring/lid/steps) • 86% 100% 100 % 100%
Main Line Root Cutting
27 Miles 35 Miles 27 Miles 27 Miles
Main Line Inspection TV 5 Miles 4 Miles 7 Miles 10 Miles
Manhole Ring ReplacemenUOverlay Proj 15 13 15 15
New Infrastructure TV 7 Miles 7 Miles 8 Miles 10 Miles
Sewer Manhole Repairs I 20 6 8 I 8
Main Line Repairs 20 I 20 I 20 25
New Service Taps 33 I 20 I 20 25
One Call Location Requests I 3,458 I 5,222 I 5,000 I 5,200
City of Bozeman, Montana F-31 Approved Budget FY2005-2006
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WASTEWATER PLANT
PROGRAM DESCRIPTION
The wastewater plant budget accounts for the costs associated with the treatment of the City's domestic,commercial,and industrial
wastewater. The Bozeman Wastewater Treatment Plant (W TP)is an award-winning facility that serves to protect and enhance
the East Gallatin River.
The purpose of the wastewater treatment facility is to ensure environmental quality by discharging treated water that meets or
exceeds State and Federal environmental standards. Through its beneficial reuse program,the Bozeman WWTP also maintains
compliance with EPA Part 503 biosolids regulations. All plant biosolids are thoroughly digested,and then land applied as a
beneficial fertilizer.
As identified in the City capital improvements program(CIP),the Bozeman wastewater treatment facility is scheduled to undergo
several significant upgrades over the next 5 years to keep pace with the growing demand for wastewater services in our community.
Whenever possible,these plant improvements will be funded,in part,by grants from the U.S.Environmental Protection Agency.
The City currently has no outstanding indebtedness related to the wastewater treatment plant.
City of Bozeman, Montana F-32 Approved Budget FY2005-2006
WASTEWATER PLANT
MAJOR OBJECTIVES
• To protect and improve the water quality of the East Gallatin River.
• To consistently achieve full compliance with all aspects of the City's National Pollutant Discharge Elimination
System (NPDES) permit administered by the State of Montana.
• To maintain the mechanical reliability of the wastewater treatment facility to ensure uninterrupted operations.
• To optimize the operational reliability of the wastewater treatment facility.
• To comply with all EPA 503 biosolids land application requirements and regulations.
• To minimize unpleasant odors.
City of Bozeman, Montana F-33 Approved Budget FY2005-2006
WASTEWATER PLANT
EXPENDITURES BY CA TEGOR Y
Actual Appropriated Amendments Approved Dollar
FY 04 I FY 05 FY 05 FY 06 I Change I Change
Full-Time Equivalents 14.87 14.87 14.87
Number Category
1000-1199 Salaries&Overtime $ 575,394 $ 607,893 $ - $ 635,481 $ 27,588 5%
1200-1299 Benefits 208,496 230,648 - 234,874 4,226 2%
2000-7599 Operating 1,428,907 2,680,403 2,159,852 (520,551) -19%
8000-8999 Capital 1,035,633 671,062 1,931,000 66,000 (2,536,062) -97%
9000-9699 Debt Service - - -
9900-9999 Transfers 25,000 - -
Total All Categories $ 3,273,430 $ 4,190,006 $ 1,931,000 $ 3,096,207 $ (3,024,799) -49%
EXPENDITURES BY DIVISION
Division
Number Division
5610 WW Plant Operations $ 1,343,369 $ 1,590,442 $ - $ 1,589,348 $ (1,094) 0%
5620 Laboratory 137,040 152,664 156,191 3,527 2%
5630 Sludge Injection 115,859 52,900 42,688 (10,212) -19%
5640 Pretreatment - - - -
5650 WW Plant Construction 1,677,162 2,394,000 1,931,000 1,307,980 (3,017,020)
Total All Divisions $ 3,273,430 $ 4,190,006 $ 1,931,000 $ 3,096,207 $ (3,024,799) -49%
EXPENDITURES BY FUND
Fund
Number Fund
620 Waste Water $ 2,063,195 $ 3,627,574 $ - $ 3,096,207 $ (531,367) -13%
621 EPA Grant 1,210,235 1,931,000 - (1,931,000)
630 Waste Water Impact Fee - 562,432 - (562,432)
Total All Funds $ 3,273,430 $ 4,190,006 $ 1,931,000 $ 3,096,207 $ (3,024,799) -49%
City of Bozeman, Montana F-34 Approved Budget FY2005-2006
WASTEWATER PLANT
FY 06 BUDGET HIGHLIGHTS
• Facility Plan $75,000
■ Ground Water Monitoring $19,250
• High Resolution Television Camera $28,122
FY 06 ANTICIPATED ACCOMPLISHMENTS
A. We are scheduled to complete the construction of a 50'x 80'vehicle and equipment storage building
adjacent to our maintenance shop. This structure will house all of our spare parts, large equipment and
work vehicles that are currently parked or stored outdoors.
B. Our FY06 Capital Improvements Plan includes the construction of a new ultra-violet (UV) disinfection
system that will replace our existing gas chlorination system.
C. In conjunction with the new UV disinfection system project we are also scheduled to install a large capacity
standby emergency generator that will be capable of powering all critical plant equipment.
D. In FY06 we are making plans to replace two Moyno digested sludge pumps in the basement of the digester
building.
E. During FY06 we also hope to begin replacing three aging primary sludge pumps in the gravity thickener
building.
F. In September of 2005 we anticipate the completion of a new comprehensive Wastewater Facilities Plan that
is being jointly prepared by Morrison&Maierle and HDR Consulting Engineers.
City of Bozeman, Montana F-35 Approved Budget FY2005-2006
WASTEWATER PLANT
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Meet final effluent discharge permit parameters
for gl-I 100% 100% 100% 100% 100%
Meet final effluent discharge permit parameters
for Ammonia Nitrogen 100% 100% 100% 100% 100%
Meet final effluent discharge permit parameters
for Fecal Coliform 100% I 100% 100% 100% 100%
Meet final effluent discharge permit parameters
for CBOD 5 100% I 100% 100% 100% 100%
Meet final effluent discharge permit parameters
for TSS 100% 100% 100% 100% 100%
%CBOD 5 removal(%of carbonaceous
biochemical oxygen demand removed is a 85% 95% 96% 95% 95%
measure of the effectiveness of the plant)
of total suspended solids removed I 85% 95% I 95% 95% 94% I
%of Acute Whole Effluent Toxicity Tests
ppassed on final effluent 100% 100% 100% 100% 100%
Number of Plant Bypasses I 0 0 0 I 0 I 0 I
Meet EPA's Part 5os Biosolids Regulations I 100% I 100% 100% I 100% I 100% I
Efficiency Measurers Design FY 03 FY 04 FY 05 FY 06
Standard Actual Actual Projected Budgeted
Million gallons of wastewater flow treated per day
(MGD) 5.78 5.04 4.68 4.93 4.99
Total gallons of wastewater flow treated per
fiscal year(MG) 2,110 1,839 1,709 1,799 1,821
CBOD Plant Loading(lbs/day) 8,580 7,860 8,437 8,881 8,990
TSS Plant Loading(lbs/day) 7,220 10,214 8,619 9,086 9,197
CBOD Total lbs removed per day 7,293 7,467 8,099 8,437 8,540
TSS Total lbs removed per day 6,137 9,703 8,188 8,632 8,737
Total 0&M dollars spent per million gallons of
wastewater flow treatedper year N/A $798 $737 $797 $811
Total salary and benefit dollars spent per million
Tallons of wastewater flow treated per sear N/A $298 $458 $381 $396
otal energy dollars spent per million gallons of
wastewater flow treated per year N/A $79 $123 $115 $117
Total 0&M budget monies spent per year N/A $1,467,721 $1,259,278 $1,435,000 $1,478,400
City of Bozeman, Montana F-36 Approved Budget FY2005-2006
WASTEWATER PLANT
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Plant O&M Tasks Actual Actual Projected Budgeted
Preventive Maintenance&Lubrication 1,150 506 675 750
4/1 thru 12/31
Corrective Maintenance 375 125 240 250
4/1 thru 12/31
Bldg. &Grounds Maintenance 480 430 450 450
Scheduled Injection Vehicle Maintenance 90 90 I 90 90
LAB TASKS
Activated Sludge Process Control Tests 21,900 21,900 21,900 21,900
Required MPDES Regulatory Tests 1,340 1,340 1,340 1,340
Calibration of Lab Equipment 800 800 800 800
LOADING PARAMETERS I I
Population Served 33,400 34,300 35,400 ( 36,800
Influent Flow(MGD) 4.84 4.68 4.93 II 4.99
BOD Loading (lbs per day) 7,860 8,437 8,881 8,990
TSS Loading (lbs per day) 10,214 8,619 9,086 9,197
SLUDGE INJECTION I I
Biosolids Injected (Metric tons) I 366 I 470 I 390 440
Acres Injected 420 I 424 I 360 I 400
City of Bozeman, Montana F-37 Approved Budget FY2005-2006
SOLID WASTE COLLECTION
PROGRAM DESCRIPTION
The solid waste collection budget unit accounts for the costs of collecting solid waste within the city. The solid waste
collection division operates three automated trucks for residential refuse collection and two rear-load trucks for
collecting refuse from commercial customers.
One local solid waste disposal firm serves the area outside the city limits, businesses operating within the city, and
residential area not on city routes.
Solid waste collection service is also available to residential and commercial customers within the city limits.
The goal of the solid waste collection division is to provide for a safe, clean, and efficient method of solid waste
collection. Alternatives to solid waste collection are reviewed on a yearly basis with emphasis being placed on •
increased recycling and composting.
Please note that the City of Bozeman offers a "Pay-As-You-Throw" garbage collection system, which establishes a
direct relationship between the amount a customer pays for solid waste collection and disposal and the amount
thrown away. In other words,the more a person throws away,the more they pay. This system provides an incentive
for customers to reduce and recycle more of their wastes.
City of Bozeman, Montana F-38 Approved Budget FY2005-2006
SOLID WASTE COLLECTION
MAJOR OBJECTIVES
• To collect all city customers'solid waste set out for collection,on a weekly basis.
• To help minimize the amount of solid waste going to the landfill for disposal.
• To promote the automated garbage collection service,which allows a customer to choose a variable size
tote,thereby awarding customers who reduce, reuse, and recycle.
City of Bozeman, Montana F-39 Approved Budget FY2005-2006
SOLID WASTE COLLECTION
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 I FY 05 I FY 06 I Change IChangeI
Full-Time Equivalents 10.74 10.74 11.74
Number Category
1000-1199 Salaries&Overtime $ 429,741 $ 508,314 $ - $ 417,130 $ (91,184) -18%
1200-1299 Benefits 153,997 182,476 - 148,392 (34,084) -19%
2000-7599 Operating 576,681 511,861 781,424 269,563 53%
8000-8999 Capital 137,716 199,500 200,000 500 0%
9000-9699 Debt Service - - - -
9900-9999 Transfers 25,000 - - -
Total All Categories $ 1,323,135 $ 1,402,151 $ - $ 1,546,946 $ 144,795 10%
EXPENDITURES BY DIVISION
Division
Number Division
5810 Solid W Coll Operations $ 1,065,617 $ 1,154,114 $ - $ 1,546,946 $ 392,832 34%
5820 Recycling 257,518 248,037 - (248,037) -100%
Total All Divisions $ 1,323,135 $ 1,402,151 $ - $ 1,546,946 $ 144,795 10%
EXPENDITURES BY FUND
Fund
Number Fund
640 Solid Waste $ 1,323,135 $ 1,402,151 $ - $ 1,546,946 $ 144,795 10%
Total All Funds $ 1,323,135 $ 1,402,151 $ - $ 1,546,946 $ 144,795 10%
City of Bozeman, Montana F -40 Approved Budget FY2005-2006
SOLID WASTE COLLECTION
FY 06 BUDGET HIGHLIGHTS
• Scheduled purchase to replace one dump truck at a cost of$200,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Continue to increase residential and commercial refuse collection accounts.
• Redesign residential collection routes to accommodate newly annexed and developed sub-divisions.
• To upgrade 2001 commercial rear-load refuse truck to front-load commercial container truck through CIP
program.
• To upgrade commercial rear-load refuse containers to new front-load container system.
City of Bozeman, Montana F-41 Approved Budget FY2005-2006
SOLID WASTE COLLECTION
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Percentage of Collections Not Completed
on Schedule <0.5% 0.2% 0.1% 0.1% .01%
Percentage of Customers Reporting Missed
Collections <0.5% 0.5% 0.5% 0.5% .05%
Percentage of Customers Reporting Spillage by
Collection Crews(Results of Survey) <2% 1% 1% 1% 1%
Percentage of Cus omens Satisfied with"Pay-as-
you Throw"System(Results of Survey) 90% 95% 98% 98% 98%
Percentage of Customers Reporting Overall
Satisfaction with the Solid Waste Collection
Service They Receive(Results of Survey) 90% 98% 98% 98% 98%
Percentage of Customers Participating in Local
Recycling Programs. (Results of Survey) 50% 80% 82% 85% 90%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Production Ratios for Sanitation
Employees
Stops per Collection Employee(Target)
Rear Load 850/Week 520 505 535 550
Automated(2 Trucks) 2,300/Week (5,384) (5,681) (6,021) (6,382)
Labor Ratios(Target)
Rear Load 1,000 lbs/hr 1,624 1,516* 1,750 1,855
Automated 1,550 lbs/hr 2,055 1,996 2,100 2,226
(labor hour)
Missed Collections per 10,000 scheduled stops
(Target)<5 valid
Rear Load 5 1 2 2 2
Automated 5 1 2 2 2
Complaints per Year per 1,000 Accounts
(Target),5 valid
Rear Load 5 1 2 2 1
Automated 5 1 2 2 2 .
Performance Measurers reported on a calendar year
"Decrease in rear load collection pickups per week is due to the conversion of one and two cubic yard containers
to 300 and 450 gallon automated containers.
City of Bozeman, Montana F-42 Approved Budget FY2005-2006
SOLID WASTE COLLECTION
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Budgeted Budgeted
Garbage Collection Program
Residential 5,549 5,748 6,078 6,443
Commercial 202 352 372 394
Total Number of Accounts 5,751 6,100 6,450 6,837
I Yearly Tonnage Collected I 8,500 9,435 I 10,100 11,200 I
I Number of Collection Vehicles I 3.5 I 4.5 I 5 5 1
I I I I I
I Recycling Programs I I I I
Number of Commodities Recycled by: (Start of
FY 1998
0. Headwaters Cooperative Recycling
Project(newspaper,aluminum, steel
cans,&magazines, Plastics) 4 6 6 6
0. City of Bozeman Recycling (glass &
cardboard) 2 2 2 2
Total Number of Tons of Recyclables Diverted
from being Landfilled (City and Headwaters)
4,492 5,493 6,592 7,909
Total Numbers of tons of Compost Collected
by the City 204 1 272 325 350
Total Number of Tons of Compost Processed
at Landfill 3,793 I 4,471 5,000 5,750
Workload indicators reported on a calendar year
City of Bozeman, Montana F-43 Approved Budget FY2005-2006
SOLID WASTE DISPOSAL
PROGRAM DESCRIPTION
The solid waste disposal budget unit accounts for the costs of operating the city's sanitary landfill. The goal of the
solid waste disposal division is to provide a safe, clean, and environmentally sound method of waste disposal and
waste management.Alternatives to solid waste collection are reviewed on a yearly basis with emphasis being placed
on increased recycling and composting.
Please note that the City of Bozeman offers a "Pay-As-You-Throw" garbage collection system, which establishes a
direct relationship between the amount a customer pays for solid waste collection and disposal and the amount
thrown away. In other words, the more a person throws away,the more they pay. This system provides an incentive
for customers to reduce and recycle more of their wastes.
City of Bozeman, Montana F-44 Approved Budget FY2005-2006
SOLID WASTE DISPOSAL
MAJOR OBJECTIVES
• To dispose of all refuse in a clean and environmentally safe manner.
• To comply with all state,federal, and local laws and regulations regarding the disposal of solid waste.
• To operate the landfill accordingly in order to best meet the needs of Bozeman city residents and commercial
businesses.
• To pursue alternatives to waste disposal and encourage recycling&composting.
• To help minimize the amount of solid waste disposed of in the landfill.
• To establish a fully integrated solid waste management plan (collection,disposal, recycling,transfer station
operation, etc.), as soon as possible.
City of Bozeman, Montana F-45 Approved Budget FY2005-2006
SOLID WASTE DISPOSAL
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change I Change
Full-Time Equivalents 7.66 7.66 7.66
Number Category
1000-1199 Salaries&Overtime $ 246,605 $ 293,889 $ - $ 268,933 $ (24,956) -8%
1200-1299 Benefits 81,205 115,801 - 102,686 (13,115) -11%
2000-7599 Operating 850,378 765,670 1,155,713 390,043 51%
8000-8999 Capital 3,172,265 3,005,000 4,258,902 1,253,902 42%
9000-9699 Debt Service 81,357 - - -
9900-9999 Transfers 25,000 - - -
Total All Categories $ 4,456,810 $ 4,180,360 $ - $ 5,786,234 $ 1,605,874 38%
EXPENDITURES BY DIVISION
Division
Number Division
5910 Solid W Disp Operations $ 4,252,338 $ 4,166,360 $ 5,786,234 $ 1,619,874 39%
5920 Waste Oil - - - - 0%
5930 Landfill Construction 204,472 14,000 - (14,000) -100%
5940 Recycling - - - - 0%
Total All Divisions $ 4,456,810 $ 4,180,360 $ - $ 5,786,234 $ 1,605,874 38%
EXPENDITURES BY FUND
Fund
Number Fund
640 Solid Waste $ 4,456,810 $ 4,180,360 $ - $ 5,786,234 $ 1,605,874 38%
Total All Funds $ 4,456,810 $ 4,180,360 $ - $ 5,786,234 $ 1,605,874 38%
City of Bozeman, Montana F-46 Approved Budget FY2005-2006
SOLID WASTE DISPOSAL
FY 06 BUDGET HIGHLIGHTS
• Capping and closure of the current landfill estimated to cost$450,000
• Construction of Transfer Station to facilitate garbage disposal in the city.
FY 06 ANTICIPATED ACCOMPLISHMENTS
• To open the New Solid Waste Transfer Station in the spring of 2006.
• To increase the amount of diverted material from being landfilled from 15%to 18%.
• To close the Class II and Class IV landfill and begin capping of both areas.
• To reclaim the barrow area north of churn creek and reseed with native grasses.
• To upgrade landfill gas extraction system.
Accomplishments reported on a calendar year basis.
City of Bozeman, Montana F-47 Approved Budget FY2005-2006
SOLID WASTE DISPOSAL
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Average Percentage of up Time for Landfill
Equipment 98% 97% 95% 97% 95%
Percent of days Environmental Standards are
met 99% 99% 99% 99% 99%
Percent of Material Recycled or Diverted
Annually 5% 12% 15% 25% 25%
Percent of scheduled Random Load Inspections
Completed 95% 100% 100% 100% %
Percentage of Landfill Customers Participating in
Local Recycling Programs(Results of Survey)
50% 50% 62% 50% 50%
Percentage of Customers Reporting Overall
Satisfaction with Disposal Service(Results of
Survey) 95% 98% 98% 98% 98%
Percentage of Landfill Operators Certified
(MOLO) 100% 66% 50% 50% 50%
Operate&Maintain LF Gas Collection System
with No Shut Downs 95% 98% 98% 98% 98%
Percentage of Time Meeting State Regulations
For Storm Water,with No Permit Violations
100% 100% 100% 100% 100%
Percentage of Time Meeting State Regulations
For Leachate Pond with No Permit Violations
100% 100% 100% 100% 100%
Percentage of Time Meeting Daily Cover
Requirements with No Permit Violations 99% 100% 100% 100% 100%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Average Customer Waiting Time at Scale house
in minutes)Tarpet<3 min. 3 1-2 min 1-2 min 1-2 min 1-2 min
Number of Valid Complaints Received From
Customers f Target<5/per year) 5 3 3 3 3
Number of Incidents if Injury and Damage
Requiring Repair or Replacement of Citizen
Progerty(Target<1 per year) 2 0 2 0 0
Number of major Odor,Litter, Noise,or
Appearance Complaints Received from Area
Residents/Neighbors(Target<5 per years 5 3 2 3 3
Performance Measurers reported on a calendar year
City of Bozeman, Montana F-48 Approved Budget FY2005-2006
SOLID WASTE DISPOSAL
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Tonnage Disposed 92,400** 65,921 50,400 25,200*
Average Daily tons Processed 212 223 222 212
Tonnage of Compost Processed 3,405 4,471 5,000 5,500
Tonnage of White Goods Recycled 325 259 280 140
Number of Random Loads Inspected 173 88 90 45
Gallons of Waste Oil Disposed 14,383 14,353 14,500 14,700
Tonnage of Other Commodities Recycled
(glass bottles, &jars, aluminum &steel cans,
cardboard , magazines&newspaper Plastics) 4,492 5,493 6,592 7,909
Number of Methane Extraction Wells
monitored and Maintained for Flare Operation 20 20 20 20
Remaining Capacity of Landfill(Includes Class l
Ill Area)in Number of Years 2.5 1.5 1 .5 1
"Increase in tonnage due to 25,984 tons of asbesos soil from new library site.
*The landfill is expected to reach capacity in the Winter of 2005.
City of Bozeman, Montana F-49 Approved Budget FY2005-2006
SOLID WASTE RECYCLING
PROGRAM DESCRIPTION
The solid waste recycling budget unit accounts for the costs of collecting recyclables,waste oil, antifreeze recycling
program and compost in the city. It also accounts for commodity recycling and compost processing time.
The solid waste recycling division operates one full time and one-half time rear-load packer trucks for collecting
cardboard recyclables from commercial accounts as well as the ten recycling sites in the community.
The solid waste recycling division also operates a roll-off truck for collecting cardboard, sawdust, clean wood, glass
and other recyclable products from commercial customers and drop off recycling sites. A special truck with trailer&
crane for collecting other recyclable commodities such as"glass".
The solid waste recycling budget unit accounts for the operation of the municipal compost facility located at the city
landfill. As well as the processing of all recycled cardboard, glass and office paper. It also accounts for various
educational and recycling programs focused on solid waste diversion and increased recycling and composting.
The goal of the solid waste recycling division is to divert recyclables from the main waste stream that would normally
be landfilled in a safe, clean, and efficient method available. Alternatives to solid waste collection disposal are
reviewed on a yearly basis with emphasis being placed on increased recycling and composting.
Please note that the City of Bozeman offers a "Pay-As-You-Throw" garbage collection system, which establishes a
direct relationship between the amount a customer pays for solid waste collection and disposal and the amount
thrown away. In other words, the more a person throws away, the more they pay. This system provides an incentive
for customers to reduce and recycle more of their wastes.
City of Bozeman, Montana F-50 Approved Budget FY2005-2006
SOLID WASTE RECYCLING
MAJOR OBJECTIVES
• To facilitate recycling of materials at the landfill facility and throughout the city.
• To help minimize the amount of solid waste going to the landfill for disposal.
City of Bozeman, Montana F-51 Approved Budget FY2005-2006
SOLID WASTE RECYCLING
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 I FY 05 ( FY 05 FY 06 I Change 'ChangeI
Full-Time Equivalents
Number Category
1000-1199 Salaries&Overtime $ 16,119 $ 24,775 $ - $ 173,212 $ 148,437 599%
1200-1299 Benefits 8,681 13,151 - 74,592 61,441 467%
2000-7599 Operating 77,199 74,276 - 129,831 55,555 75%
8000-8999 Capital 21,688 - - - 0%
9000-9699 Debt Service - - - - 0%
9900-9999 Transfers - - - - 0%
Total All Categories $ 123,687 $ 112,202 $ - $ 377,635 $ 265,433 237%
EXPENDITURES BY DIVISION
Division
Number Division
5920 Waste Oil 26,597 41,976 39,353 (2,623) -6%
5940 Recycling 97,090 70,226 338,282 268,056 382%
Total All Divisions $ 123,687 $ 112,202 $ - $ 377,635 $ 265,433 237%
EXPENDITURES BY FUND
Fund
Number Fund
640 Solid Waste $ 123,687 $ 112,202 $ - $ 377,635 $ 265,433 237%
Total All Funds $ 123,687 $ 112,202 $ - $ 377,635 $ 265,433 237%
City of Bozeman, Montana F-52 Approved Budget FY2005-2006
SOLID WASTE RECYCLING
FY 06 BUDGET HIGHLIGHTS
• Continued participation in Headwaters Recycling Program
FY 06 ANTICIPATED ACCOMPLISHMENTS
• To increase the amount of diverted material from being landfilled from 15% to 18%.
• To pulverize 1500 tons of glass and use as landscaping aggregate.
• To recycle 1400 tons of recycled cardboard.
• To increase fuel chip grinding program by diverting more wood waste
Accomplishments reported on a calendar year basis.
City of Bozeman, Montana F-53 Approved Budget FY2005-2006
SOLID WASTE RECYCLING
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
I �
I i
Percentage of Customers Satisfied with"Pay-as- 11
you Throw'System(Results of Survey) 90% 95% 98% 98% 98%
Percentage of Customers Reporting Overall
Satisfaction with the Solid Waste Collection
Service They Receive(Results of Survey 90% 98% 98% 98% 98%
Percentage of Customers Participating in Local
Recycling Programs. (Results of Survey) 50% 80% 82% 85% 90%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Production Ratios for Sanitation
Employees
Stops per Collection Employee(Target)
Rear Load 280NVeek 305 366 439
Labor Ratios(Target)
Rear Load 500 lbs/hr 79016s 948 1,137
(labor hour) ,
City of Bozeman, Montana F-54 Approved Budget FY2005-2006
SOLID WASTE RECYCLING
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Budgeted Budgeted
Recycling Collection Program
Commercial/Recycling sites 316 367 374 381
Total Number of Accounts
Yearly Tonnage Collected I 1,011 I 1,233 1,479 I 1,774
Number of Collection Vehicles i 1 1 1 I 1.2 I 1.5
Waste Oil Program
I gal2 14,382 gallons gal,00000 15gallons0
Recycling Programs I I I I
Number of Commodities Recycled by: (Start of
FY 1998
1. Headwaters Cooperative Recycling
Project(newspaper, aluminum, steel
cans, &magazines, Plastics) 4 6 6 6
2. City of Bozeman Recycling (glass&
cardboard,1 2 2 2 2
Total Number of Tons of Recyclables Diverted
from being Landfilled(City and Headwaters)
4,492 5,493 6,592 7,909
Total Numbers of tons of Compost Collected
by the City204 272 325 350
Total Numer of Tons of Compost Processed
at Landfill 3,793 1 4,471 5,000 5,750
Workload indicators reported on a calendar year
City of Bozeman, Montana F-55 Approved Budget FY2005-2006
VEHICLE MAINTENANCE
PROGRAM DESCRIPTION
The vehicle maintenance budget unit accounts for the costs of repairing and maintaining vehicles of city departments.
The vehicle maintenance staff consists of three full-time mechanics that are responsible for keeping the city vehicles
in proper working condition.
The vehicle maintenance budget unit operates under an internal service fund. Charges are assessed against
departments which have vehicles repaired. The receipts are deposited in the vehicle maintenance fund and used to
support salary and operating costs.
The goal of the vehicle maintenance division is to maintain vehicles and equipment in good running condition,which
will enable department personnel to perform their daily assignments safer and without delay due to mechanical failure
or breakdown. The division also emphasizes the importance of having a well-structured preventative maintenance
program online for all equipment and vehicles.
City of Bozeman, Montana F-56 Approved Budget FY2005-2006
VEHICLE MAINTENANCE
MAJOR OBJECTIVES
• To maintain a sound preventive maintenance program for city vehicles.
• To ensure those departmental requests to maintain city vehicles in good operating condition are satisfied.
• To maintain and utilize a sound vehicle management program including inventory, vehicle status and operating
statistics, and replacement schedules.
• To maintain accurate city vehicle maintenance records (service orders) in an efficient and easily accessible
manner.
• To manage and assist customers with the used waste oil station.
City of Bozeman, Montana F-57 Approved Budget FY2005-2006
VEHICLE MAINTENANCE
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 FY 05 FY 06 Change I Change I
Full-Time Equivalents 2.50 2.50 3.50
Number Category
1000-1199 Salaries&Overtime $ 72,916 $ 131,573 $ 142,516 $ 10,943 8%
1200-1299 Benefits 28,654 59,650 62,066 2,416 4%
2000-7599 Operating 337,192 302,604 346,226 43,622 14%
8000-8999 Capital 46,059 - 12,200 12,200 100%
9000-9699 Debt Service - - -
9900-9999 Transfers - - -
Total All Categories $ 484,821 $ 493,827 $ - $ 563,008 $ 69,181 14%
EXPENDITURES BY DIVISION
Division
Number Division
6010 Veh Maint Operations $ 484,821 $ 493,827 $ - $ 563,008 $ 69,181 14%
Total All Divisions $ 484,821 $ 493,827 $ - $ 563,008 $ 69,181 14%
EXPENDITURES BY FUND
Fund
Number Fund
710 Vehicle Maintenance Shi $ 484,821 $ 493,827 $ - $ 563,008 $ 69,181 14%
Total All Funds $ 484,821 $ 493,827 $ - $ 563,008 $ 69,181 14%
City of Bozeman, Montana F - 58 Approved Budget FY2005-2006
VEHICLE MAINTENANCE
FY 06 BUDGET HIGHLIGHTS
Capital Equipment Purchases:
Large Equipment Jacks $ 8,500
Air Lift Jack Stands $ 3.700
Total $12,200
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Repair and maintain City's fleet of over 400 vehicles and equipment.
• Dispose of over 14,000 gallons of used motor oil from residents.
• Dispose of over 750 gallons of used antifreeze in our first year of accepting it.
• Utilize preventative maintenance program for servicing vehicles.
• Completed installation of waste oil furnace used to heat Shops storage building.
City of Bozeman, Montana F-59 Approved Budget FY2005-2006
VEHICLE MAINTENANCE
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Percentage of Repair/Maintenance
work Orders completed within days
of receipt:(Target—95%)
--Light Equipment 4 days
--Heavy Equipment 7 days 95% 95% 95% 95% 95%
Percentage of Returns
for Rework(Tartlet<0.5% <0.5% .56% .56% .53% .52%
Percentage of Mechanics Certified 100% 100% 100% 100% 100% 1
Percentage of Waste Oil Customers 100% 100% 100% 100% 100% 1
Attended to corn. fete
Percentage of Emergency Repairs
Completed within 24 hours of
Notification Target—24 hours 90% 90% 90% 93% 95%
Respond to Service Requests(oil
change&lube)within 2 work days
(Target—90%1 90% 50% 50% 65% 75%
preventative aintenance Program
complete for City Fleet 100% 100% 100% 100% 100%
Percentage of Fleet Operational Time
by Department(Target—95%)
--Street 99% 95% 95% 95% 95%
--Water/Sewer 99% 98% 98% 98% 98%
--Police 99% 92% 90% 92% 95%
—Park/Cemetery 99% 90% 92% 92% 95%
--Garbage/Landfill 99% 85% 90% 90% 92%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Waste Oil Customers Attended to within
Target 5 minutes) 5 <5 <5 <5 <5
JVaste Oil Attendant Disposal
(#of gallons dumped per day 33 57 51 57 60
Average Number Work Orders
processed per Mechanic labor-hour
arget—0.4 per hour) 0.4 0.35 0.37 0.31 0.27
Number of Vehicles/Equipment per
Mechanic 50 140 147.5 132 137
Mechanics staffing Requirements
Standard(Target—50 Pieces) 50 280% 295% 400% 300%
■ 1 mechanic per 50 auto&light trucks
• 1 mechanic per 40 heavy trucks
■ 1 mechanic per 30 pieces of heavy
equipment
Average Number of Mechanic-hours
per Reyair Varies 1.83 1.68 2.00 2.25
Major/minor ReRairs Completed 100% 100% 100% 100% 100% I
Preventative Maintenance Orders Processed 100% 40% 50% 55% 65%
Preventative Maintenance orders are percentage of Preventative Maintenance o be done
Performance Measures reported on a calendar year basis
City of Bozeman, Montana F-60 Approved Budget FY2005-2006
VEHICLE MAINTENANCE
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
City Fleet—Number of Vehicles
& Equipment (approximate) 281 295 396 410
Work Orders Processed I 1261 1275 1381 1500 I
Service Jobs(Oil Changes,etc.) I 550 I 600 I 600 700 I
Major Eng,Ine Overhauls I 4 I 5 I 5 I 5 I
Transmission/Rear-end Repairs 6 7 I 7 I 8
Other Major Equipment Repairs 28 20 20 25
Miscellaneous Police Car Repairs I 100 110 110 115 I
Gallons of Oil Disposed I 14382 I 1350014300 15000 I
*A majority of the major equipment repairs are being contracted out to be able to complete more of the
preventive maintenance schedules.
**Waste oil collections will be higher in years with a Household Hazardous Waste Collection event.
City of Bozeman, Montana F-61 Approved Budget FY2005-2006
PUBLIC WELFARE
• CEMETERY
• PARKS
• FORESTRY
• LIBRARY
• RECREATION
• COMMUNITY DEVELOPMENT
City of Bozeman, Montana G-1 Approved Budget FY2005-2006
PARKS
FY 06 BUDGET HIGHLIGHTS
• Parks Development Grants $75,000
• Doggie Station Supplies 5,000
• Security Services 14,000
• Mowing Contracts 5,500
FY 06 ANTICIPATED ACCOMPLISHMENTS
• South Side Tennis Courts Completion
• Restrooms/Storage at Adam Bronken Memorial Sports Fields
• Berms at Rose Park completed and seeded— Phase I
• Complete Dog Comfort Station installations along trail system
• Continue work with Planning Department on PROST Plan
• Improve Soroptomist Park
• Work with Street and Engineering Departments on public right-of-way and public lands noxious weed
plan
• Continue upgrades and replacements on park irrigation systems
• Westlake BMX Park improvements continue
City of Bozeman, Montana G-11 Approved Budget FY2005-2006
PARKS
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Mowing(increase due to good help)
Core Parks 1 X wk 85% 85% 85% 75%
Sports Fields 2 X wk 80% 85% 85% 75%
Natural Parks 2 X Yr 50% 60% 60% 60%
Fertilization (wet, windy spring hindered apps)
Core Parks 3 X Yr 20% 40% 40% 30%
Sports Fields 4 X Yr 55% 60% 60% 50%
Netc)iborhood Parks 2 X Yr 5% 10% 10% 5%
Irrigation—Activate all systems May 15
(Well down,bad valves,etc) All Parks 70% 75% 75% 80%
Irrigation—Winterize all sysfems Oct 31 75% 75% 75% 80%
(Keeping on for user groups and early snow All Parks
Leaf Mulch&Pickup(Good weather and help) All Parks 60% I 60% I 60% I 65%
Playground Inspection(Workload increase,lost 1 X wk 30% 50% 50% 45%
2 people 2 days a week, garbage and restrooms)
Playground Repairs I Same Day 75% I 75% 75% 75% I
Trails
Inspections (Good help) 2 X mo. 40% 40% 40% 35%
Maintenance(Added trail protects,lack of equip) 2 X yr 40% 40% 40% 40%
Weed Control(Wet, windy spnng hindered apps)
Round-up 3 X yr 70% 80% 80% 70%
Broadleaf 2 X yr 50% 75% 75% 60%
Noxious 2 X yr 50% 80% 80% 85%
I Weedeating/Breakdowns, workload) Bi-Weekly 45% 45% I 45% I 30% I
Garbage Collection (Good help) 7 Days per
wk 90% 90% 90% 85%
Police All Grounds(Workload, lack of help) 5 Days per
wk 15% 20% 20% 15%
Building Maint/Repairs Workload,lack of help) Same Day I 40% 50% I 50% I 45% I
Restrooms/Clean&Maintain(Lack of help) 7 Days per 60% 75% 75% 60%
wk
Response to Complaints Within 2 90% 90% 90% 90%
days
Sidewalk Plowing(Constant breakdowns) Complete 35% 50% 50% 45%
walks by
10am l
City of Bozeman, Montana G-12 Approved Budget FY2005-2006
PARKS
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Park Reservations per year 500 500 500 475
Formal Turf Acres 228 250 250 260
Natural Parkland Acres 219 230 230 260
Miles of Trails 23 25 25 30
Number of Park Fund Grant Projects 15 20 20 15
Number of User Agreements 13 14 14 14
Number of Volunteer Projects 11 12 12 20
Miles of Sidewalks to Plow 7 8 8 10
Number of Buildings to Maintain 18 18 20 21
Number of Playgrounds 15 16 18 20
Number of Ice Rinks 4 4 4 4
Weed Spraxing�Acres 165 170 170 . 200
Garbage Collection ion/Number of Cans 124 130 132 135
Dog Sanitation Stations 11 31 34
City of Bozeman, Montana G-13 Approved Budget FY2005-2006
FORESTRY
PROGRAM DESCRIPTION
The tree maintenance district budget unit accounts for the costs of maintaining the city's trees.
The tree maintenance district is financed by a special assessment on all properties within the City of Bozeman. The
use of the funds generated by the assessment is limited to maintaining existing trees on city-owned properties, the
planting of new trees on city-owned properties within the city limits and maintenance of the City's Tree Inventory.
The tree maintenance district is accounted for in a special revenue fund. Any revenues collected and not expended
will remain in the tree maintenance district fund and will be available for appropriation in a subsequent year.
City of Bozeman, Montana G-14 Approved Budget FY2005-2006
FORESTRY
MAJOR OBJECTIVES
• To provide systematic pruning and protection for Bozeman's public trees.
• To remove or correct all hazardous tree conditions.
• To identify and correct sight distance,traffic sign, and sidewalk clearance problems related to trees and hedges.
• To detect, identify, and eradicate harmful tree insects and disease.
• To establish and perpetuate master tree plans for all public areas.
• To implement the aboricultural specifications manual.
• To maintain a city-wide tree inventory.
• To pursue state and federal grants for forestry related activities.
• To implement the city street tree ordinance.
• To coordinate the city's cost share tree and other planting program.
• To provide educational materials to the public on the care and maintenance of trees and the benefits of a healthy
urban forest.
• To assist other Divisions in the City of Bozeman when called on or as needed.
City of Bozeman, Montana G-15 Approved Budget FY2005-2006
FORESTRY
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar %
FY 04 I FY 05 I FY 05 I FY 06 I Change IChange
Full-Time Equivalents 3.60 3.60 3.60
Number Category
1000- 1199 Salaries&Overtime $ 148,186 $ 154,728 $ - $ 147,313 $ (7,415) -5%
1200-1299 Benefits 49,388 85,761 - 63,535 (22,226) -26%
2000-7599 Operating 41,524 53,300 96,892 43,592 82%
8000-8999 Capital 27,558 56,000 28,000 (28,000) -50%
9000-9699 Debt Service - - -
9900-9999 Transfers - - -
Total All Categories $ 266,656 $ 349,789 $ - $ 335,740 $ (14,049) -4%
EXPENDITURES BY DIVISION
Division
Number Division
7710 Tree Maintenance $ 266,656 $ 349,789 $ - $ 335,740 $ (14,049) -4%
Total All Divisions $ 266,656 $ 349,789 $ - $ 335,740 $ (14,049) -4%
EXPENDITURES BY FUND
Fund
Number Fund
112 Tree Maintenance $ 266,656 $ 349,789 $ - $ 335,740 $ (14,049) -4%
179 Disaster Relief Fund - - -
185 Insurance Proceeds - - -
900 General Fixed Asset Gro - - -
Total All Funds $ 266,656 $ 349,789 $ - $ 335,740 $ (14,049) -4%
City of Bozeman, Montana G - 16 Approved Budget FY2005-2006
FORESTRY
FY 06 BUDGET HIGHLIGHTS
• Replacement of 1991 Brush Chipper $28,000
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Continued cyclical pruning of boulevard, park and cemetery trees
• Continued trimming for sidewalk clearance, traffic signs, sight triangles and construction projects
• Continue the annual Cost-Share program to promote diverse and healthy tree population
• Continue ISA Certified Arborist education
• Provide information to the public on appropriate planting practices, species selection, code
requirements related to public and private tree plantings, and the benefits of the urban forest
• Increased effectiveness of the Planting Permit process with Planning and Building Departments
• Integrate GPS technology into the city's Tree Inventory Program
City of Bozeman, Montana G-17 Approved Budget FY2005-2006
FORESTRY
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Response to citizen requests within two
days
Assessed and Prioritized. 100% 85% 95% 95% 95%
Response to Emergency Call Outs—on site 100% 100%
within an hour 100% 1 100% 100%
Response to Damage—within a day
Assessed and Prioritized 100% 85% 90% 95% 95%
Surve\for hazardous tree situations I Bimonthly 90% I 95% 100% 100%
I Maintain and update tree inventory I Bimonthly I 50% I 50% I 60% I 60% I
City of Bozeman, Montana G-18 Approved Budget FY2005-2006
FORESTRY
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Trees Trimmed 814 737 570 570
Trees Removed 48 22 10 10
Trees Planted 70 70 75 75
Emergency Storm Damage Tons 10 10 10 10
Christmas Trees—Tons 35 40 40 40
Trees Planted
Cost Share 60 60 65 65
MPC
Nursery
Tree Spade, Arbor Day, misc 10 10 10 10
Sidewalk, sight triangle, or street sign
(icropc ment�5 addressed 407 250 100 100
Planting P.ermlts I 35 75 100 100
Storm Oama a Trimmed I 1510 50 50 50
Construction Damage I 12 25 25 25
Vandalism I 8 20 20 20
Service Requests I 250 260 275 275
Trees Inventoried I 2000 3000 3000
City of Bozeman, Montana G-19 Approved Budget FY2005-2006
LIBRARY
PROGRAM DESCRIPTION
The library budget unit accounts for the costs associated with operating and maintaining the city's public library.
Library Mission Statement
The Bozeman Public Library provides the community with free, open and equal access to general information on a
broad array of topics; resources to promote personal growth and lifelong learning; popular materials to meet cultural
and recreational needs;and the training needed to find,evaluate and use information effectively.
City of Bozeman, Montana G-20 Approved Budget FY2005-2006
LIBRARY
MAJOR OBJECTIVES
• To provide effective and efficient management of the Bozeman Public Library.
• To provide a dynamic collection of library materials in all formats to meet the informational, educational, and
recreational needs of all residents of the library's service area.
• To provide children's programming that will encourage use of the library by children and their parents, and foster
a life-long interest in reading and learning.
• To provide courteous, accurate and timely check-out, check-in, and re-shelving of library materials.
• To insure that new materials are ordered, cataloged, processed, and made available for public use in an
accurate and timely manner.
• To provide professional, quality, and courteous service by ensuring that the knowledge and skills of library staff
are kept up-to-date through on-the-job training, workshops, seminars, conferences, and reading professional
journals.
• To publicize library services and programs through a coordinated marketing plan.
City of Bozeman, Montana G-21 Approved Budget FY2005-2006
LIBRARY
EXPENDITURES BY CATEGORY
FY 041 I I Approp
I I I Am FY 05 nts I ApproveFY 06 d I Y 0Do5 FI Change y
Full-Time Equivalents 19.66 19.66 19.66
Number Category
1000-1199 Salaries&Overtime $ 493,567 $ 606,767 $ - $ 613,972 $ 7,205 1%
1200-1299 Benefits 208,825 240,785 - 225,784 (15,001) -6%
2000-7599 Operating 480,690 364,233 - 341,679 (22,554) -6%
8000-8999 Capital 22,000 9,850 - 9,030,000 9,020,150
9000-9699 Debt Service - - -
9900-9999 Transfers - - -
Total All Categories $ 1,205,082 $ 1,221,635 $ - $ 10,211,435 $ 8,989,800 736%
EXPENDITURES BY DIVISION
Division
Number Division
7810 Library Operations $ 515,953 $ 481,087 $ - $ 451,736 $ (29,351) -6%
7820 Technical Services 159,487 180,669 - 177,456 (3,213) -2%
7830 Information Services 162,676 182,390 - 150,381 (32,009) -18%
7840 Children's Services 120,350 125,053 - 116,948 (8,105) -6%
7850 Circulation Services 246,616 252,436 - 284,914 32,478 13%
7899 Library Construction - 9,030,000 9,030,000
Total All Divisions $ 1,205,082 $ 1,221,635 $ - $ 10,211,435 $ 8,989,800 736%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 1,180,082 $ 1,196,635 $ - $ 1,156,435 $ (40,200) -3%
103 Health-Medical lnsur* - - -
105 P.E.R.S. Fund* - - _
137 Library Department Spec 25,000 25,000 25,000 - 0%
542 Library Construction - 9,030,000 9,030,000
Total All Funds $ 1,205,082 $ 1,221,635 $ - $ 10,211,435 $ 8,989,800 736%
City of Bozeman, Montana G-22 Approved Budget FY2005-2006
LIBRARY
•
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Construction of the new 53,000 square foot Library will continue through FY 06 with completion date
scheduled for fall/winter 2006. Library staff will continue to work on the furniture and equipment needs for the
new building.
• Environmental work will be done on the remaining tracts of land on and adjacent to the Library site to meet the
Montana Department of Environmental Quality's(MDEQ)specifications. The Library and City will work with
MDEQ on the Controlled Allocation of Liability Act(CALA)process in order to pursue reimbursement for
clean-up expenses from the MDEQ Orphan Share Fund.
• The Library will work to secure additional federal funds and will work with the City Grants Administrator on
receiving the funds already appropriated for the project.
• The Foundation will launch and conduct a community campaign to raise an additional$500,000 for the
Library's capital campaign.
• The present Library building will be put on the market and sold in order to benefit the Library project.
• The Library and City will work with concerned residents about the sale of Library parcels.
• The new automated cataloging/circulation system(Sirsi)will be upgraded to a more user-friendly version. Staff
will continue to learn and implement software features more efficiently through networking with other Montana
Shared Catalog members in order to benefit Library users in Gallatin County and throughout the state.
• Wireless connections for laptops will be available to the public,and staff will take advantage of wireless
technology in order to improve reference service to the public.
• The Children's Library continues to focus on emergent literacy skills as part of its"Raising Readers"project
with funding through the Mountain Sky Guest Ranch. Staff also partners with Success For All Children
Collaboration in hosting events for children.
• The Library web page will be updated in conjunction with the City's web page.
• The Children's Library continues to offer"Creative Workshops for Children"each August through generous
support from the Library Foundation.
• The Library will add the Community Resource Directory to the Sirsi system.
• The Library will continue to update its policy and procedures manuals.
• The Library will investigate adding downloadable audio books to its collection.
• Children will participate in the 2005"Dragons,Dreams,and Daring Deeds"summer reading program,which
includes a Medieval Fair where the Friends of the Library will offer t-shirts and other items for sale.
• Several staff members will become certified in CPR for a better safety environment.
• The Library continues to celebrate the Lewis&Clark Bicentennial with programs,displays, and information
focusing on their Montana travels.
• The Friends of the Library will decide on a legacy project for the new Library and continue its activities of
promoting the Library through book sales and events.
• The Foundation will hold its Fifth Annual Author Party,Book Signing and Sale.
• The Library will continue and enhance its current adult and children's programming,including partnering with
local schools to present information about summer programs.
City of Bozeman, Montana G-23 Approved Budget FY2005-2006
LIBRARY
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
(workload per capita—based on 47,805 service Actual Actual Projected Budgeted
population)
Circulation of Materials 9.9 10.02 10.29 10.55 10.82
Registered Borrowers—as a percent of 50% 44% 47% 48% 49.5%
total service population
Total volumes 2.38 2.01 2.08 2.35 2.38
Reference transactions 1 1.77 1.86 1.86 1.95
Interlibrary loan transactions .1 .08 .08 .08 .08
Children's program attendance 30% 28% 26% I 25% 24%
Efficiency Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
(workload/FTE—based on 19.66 FTE)
Circulation of Materials 20,000 24,368 25,032 25,658 26,299
Registered Borrowers 1,000 1,092 1,136 1,170 1,205
Total volumes 4,000 4,900 5,065 5,699 5,777
Reference transactions 2,000 4,312 4,298 4,513 4,739
Interlibrary loan transactions 200 200 201 203 205
Children's program attendance 650 704 639 596 585
I I I I I I
City of Bozeman, Montana G-24 Approved Budget FY2005-2006
LIBRARY
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Library Materials Circulated 479,077 494,133 504,436 517,047
Children's Programs Provided 391 I 418 400 I 395
Attendance at Children's Programs 13,846 I 12,567 11,720 I 11,500
Reference Questions Answered 84,772 84,498 88,723 93,159
Interlibrary Loan Transactions 3,930 3,946 3,985 4,025
Registered Borrowers 21,473 22,325 22,995 23,685
New Library Materials Cataloged 8,425 10,375 12,450 1 14,000
Materials Reserved 17,964 18,474 15,000 1 16,000
Materials Renewed 60,588 64,715 64,381 1 64,500
I I
City of Bozeman, Montana G-25 Approved Budget FY2005-2006
RECREATION
PROGRAM DESCRIPTION
Recreation Administration
The Department assists the Recreation and Parks Advisory Board and other recreation groups in anticipating
recreation demands and providing services that the City cannot do on their own. The department provides additional
opportunities for the citizens through its operation of the Lindley Center.
Recreation Proarams
The Recreation Department offers summer programs,which teach children skills as well as healthy habits. The
Department also offers preschool age programs year-round,special programs for elementary age children when they
are out of school, skills classes like soccer and cross country skiing for a variety of ages as well as events like
Letters/Phone calls from Santa, Snowfest,and the Easter Egg Hunt. This year recreation professionals offered free
programs in the public schools focusing on childhood obesity, healthy living,teamwork and first aid and safety.
Additionally wilderness programs are expanding to teach the community how to safely backpack,canoe and rock
climb.
Swim Center
The Swim Center is the City's 50 meter indoor aquatic facility. Safety,fitness, and recreational programs are offered
year round at affordable rates. The Swim Lesson Program ensures the health and well-being of individual city
residents and larger school groups by providing swim technique training and instruction in basic water safety. The
program also contributes to life-long fitness and health by introducing patrons to the many opportunities available.
The Fitness program provides encouragement and opportunity to individuals of all ages in programs such as water
aerobics,water jogging,and lap swimming. The Aquatics Recreation program helps fight childhood obesity by
encouraging families to actively recreate together and by offering diversions such as a hot tub,water slide, diving
board,pool toys, inflatable obstacle courses,dive-in movies,inner-tubes and Family Night Specials. The
Professional Water Safety program trains local and area lifeguards, Swim Instructors, and Professional Rescuers,
thus promoting and sharing the basics of water safety with the entire community. The Swim Center serves as a
rental facility for user-run groups such as the State Champion High School Swim Team,the Bozeman Barracudas
age-group Swim Team, the Bozeman Stingrays Synchronized Swim Team,the Bozeman Masters Swim Team,
SCUBA,kayak groups, scouts, and military groups.
Bogert Pool
Bogert Pool was built in 1939,and after 65 years is still a family tradition today. This great facility is staffed with
professional and fun lifeguards who provide a wide variety of aquatic activities. Bogert Pool features a 26'triple-tube
water slide that offers three levels of excitement. This slide is located on the new enlarged south sunning and
observation deck. The pool also features a slide for elementary age children and"Delaware the duck"slide for
preschool age children. Bogert Pool offers one of the best learn-to-swim programs for youth ages 3 months to 15
years in the country. We guarantee children age 7 and up will be able to swim 5 yards on their front and back after
the first set of lessons or lessons are free until they can do so.The pool offers lap swimming, swim team workouts,
water aerobics,and recreation swimming for all ages. Special Events such as the Goldfish swim, Family Pizza
Nights, Moonlight and Midnight Swims, and the Dog Swim make Bogert a desired and affordable venue for family
recreation.
City of Bozeman, Montana G-26 Approved Budget FY2005-2006
RECREATION
MAJOR OBJECTIVES
Recreation Administration and Programs
• To improve conditions in our community by offering recreation opportunities that enhance the quality of life.
• Through our recreation programs enhance individual respect and acceptance of people of different ages,
abilities, income levels, races,religions, cultures and beliefs.
• To offer opportunities for fun,family involvement,excitement,challenges and life long learning.
• To provide opportunities that will promote health,well-being, and that will assist in the reduction of stress.
• To provide recreation activities that are essential to the development of our youth. Our recreation programs
offer opportunities for youth to build self-esteem, self-reliance,and positive self-images, resiliency factors,
lifetime skills, leadership and reduce negative social activity.
• To provide economic benefits to the city by generating revenue for the general fund,the business
community and by reducing community healthcare costs.
• To train a productive,efficient and effective workforce.
Aquatics: Swim Center and Bogert Pool
"For all your fun and fitness needs."
• To provide a safe, clean and user-friendly facility.
• To provide affordable recreational and fitness opportunities for families to interact in an aquatics
environment.
• To provide children affordable opportunities for supervised,safe play during non-school hours.
• To offer individuals,especially seniors, the opportunity to improve and or maintain their physical health and
provide social opportunities so they may prolong independent living in addition to living longer.
• To train the community,ages 3 months and older, in current swimming technique and how to be safe in and
around the water.
• To schedule the aquatic facilities at an affordable rate for groups; i.e. swims teams, synchronized swim
team, SCUBA, kayak, and others.
• To offer a setting for individuals to have a sense of accomplishment,be creative, and improve their
psychological well-being.
• To provide aquatic recreation opportunities for teenagers so as to reduce negative social activity.
• To offer leadership, social and work skills for teenagers, i.e.Junior Leader,Junior Guard and lifeguard
programs.
City of Bozeman, Montana G-27 Approved Budget FY2005-2006
RECREATION
EXPENDITURES BY CATEGORY
Actualropriated Amendments Approved Dollar
FY 04 I AppFY 05 I FY O5 I FY 06 I Change I Change
y
Full-Time Equivalents 14.65 14.65 14.65
Number Category
1000- 1199 Salaries&Overtime $ 406,771 $ 392,166 $ - $ 432,740 $ 40,574 10%
1200-1299 Benefits 108,090 135,470 - 147,373 11,903 9%
2000-7599 Operating 229,878 415,214 357,775 (57,439) -14%
8000-8999 Capital 110,809 - - -
9000-9699 Debt Service - - - -
9900-9999 Transfers - - - -
Total All Categories $ 855,548 $ 942,850 $ - $ 937,888 $ (4,962) -1%
EXPENDITURES BY DIVISION
Division
Number Division
8010 Recreation Operations $ 198,029 $ 233,814 $ - $ 217,345 $ (16,469) -7%
8020 Swim Center 390,376 502,302 521,277 18,975 4%
8030 Bogert Pool 259,076 165,829 153,416 (12,413) -7%
8040 Lindley Park Center 8,067 40,905 31,230 (9,675) -24%
8050 Recreation Programs - - 14,620 14,620 100%
Total All Divisions $ 855,548 $ 942,850 $ - $ 937,888 $ (4,962) -1%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 855,548 $ 916,850 $ - $ 910,888 $ (4,962) -1%
103 Health-Medical lnsur* - - -
105 P.E.R.S. Fund* - _ _
133 Recreation Dept Sp R. - 26,000 27,000 1,000 4%
900 General Fixed Asset Gro - - -
Total All Funds $ 855,548 $ 942,850 $ - $ 937,888 $ (4,962) -1%
City of Bozeman, Montana G - 28 Approved Budget FY2005-2006
RECREATION
FY 06 BUDGET HIGHLIGHTS
• Expand outdoor adventure recreation programs.
• Update Beall Park Recreation Center(new roof, brick work, remodel).
• Swim Center deck and locker room tile work.
• Swim Center ceiling tile replacement—phase 1.
• Swim Center north window replacement.
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Maintain 99%customer satisfaction rating of participants in programs.
• Secure land for a new swimming pool.
• Draft sample designs of a new aquatic facility.
• Continue to keep the Swim Center looking like new through upgrades to deck tile,north windows,exterior
wall and chlorine system.
• Add anew adaptive lift and chlorine system to Bogert Pool.
• Build and strengthen connections with additional community groups.
• Raise awareness of problems and solutions associated with childhood obesity through programming and
articles in local publications.
• Publish articles in local and national publications highlighting Bozeman Recreation Programs.
City of Bozeman, Montana G-29 Approved Budget FY2005-2006
RECREATION
PERFORMANCE MEASURERS
Effectiveness Measurers Standard FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
The Recreation Department improves conditions
in our community by offering over 100 recreation 100% 100% 100% 100% 100%
oi?Rortunities that enhance the Quality of life.
Citizens will have opportunities to engage on a
daily basis in activities that will promote health 100% 100% 100% 100% 100%
and well being.
Youth will be offered recreation activities that are
essential to their development. 100% 100% 100% 100% 100%
Economic benefits will Be provided to the city by
generating funds,and by reducing community 100% 100% 100% 100%
health care costs.
Total revepue generated TBD $338,738 I $403,479 I $405,000 I $406,000
Revenue increase{rom revious year None I 0% 0% I 0% I % I
Citizens will be assured an open and accessible
Recreation Department. 100% 100% 100% 100% %
Customer satisfaction(National Standard). We 80% 99% 99% 99% 97%
measure patron's satisfaction of each program
through an evaluation. Percents are based upon
total number of customers satisfied with the
various programs
Safety
Prevention of life threateninp accidents 100% 100% 100% 100% 100%
Citizens will be supported in their recreation
interests by receiving information&supportive 100% 100% 100% 100% 100%
assistance
Citizens will receive personal benefits,social
benefits,economic benefits&environmental TBD 100% 100% 100% 100%
benefits through reveQ i n progr ms
Percent of lifeguards with current certifications in 75% 100% 100% 100% 100%
Lifeguarding,CPR for the Professional Rescuer,
First Aid,Water Safety Instructor,Automated
External Defibrillation
Lifeguards will be trained to perform at the 10/20 100% 100% 100% 100% I
industries'standard of care Rule
Specific criteria and measurements available�rom the Recreation Department office.
City of Bozeman, Montana G-30 Approved Budget FY2005-2006
RECREATION
WORKLOAD INDICATORS
WORKLOAD INDICATOR FY 03 FY 04 FY 05 FY 06
Actual Actual Projected Budgeted
Recreation Programs
Adult Program 22 30 I 40
Youth Recreation Classes (School Year) I 249 250 I 250
Youth Special Events Attendees 1,584 I 1,755 I 1,780 1,780
Youth Recreation Classes Attendees 1,436 1,699 I 1,750 1,750
Tee Ball Youth I 325 325 I 325 325
Tee Ball Coaches I 65 70 70 70
Preschool Recreation Attendees I 20 138 115 I 115
Free Summer Park Program Attendees 238 115 130 I 130
Senior Special Events 100 I 120 120 I 120
Lindley P C Rentals Public/In-House (City Rec) 178/69 I 206/154 I 203/153 I 205/150
#Summer Recreation Classes for Youth 126 168 I 170 170
Swim Center
Total Attendance I 107,759 105,547 106,800 106,850
General Admission Swimmers I 54,033 54,257 55,300 55,400
Swim Teams/Scuba/Kayak 14,310 12,422 12,000 12,000
City Lessons 5,151 4,366 4,200 I 4,000
I Bozeman School District Lessons 25,726 I 24,686 26,000 I 25,000
Rural School Lessons 2,586 I 2,948 2,300 I 2,300
Birthday Parties 2,126 I 2,577 2,600 I 2,500
Water erobics I 12,783 11,858 I 11,200 11,000
Groups 3,827 4,291 4,400 4,000
Bo_Rert Pool
I Total Swimmers I 37,911 I 43,877 44,000 I 45,000
Swim Teams I 772 817 I 700 I 700
Swimming Lessons 10,923 12,245 I 12,000 12,000 I
Jr. Leaders Trained 100 80 I 80 80
City of Bozeman, Montana G-31 Approved Budget FY2005-2006
COMMUNITY DEVELOPMENT
PROGRAM DESCRIPTION
Tax Increment Financina:
The Downtown Improvement District accounts for the costs of the Downtown Improvement District Board and its activities.
The City Commission appointed an Urban Renewal Study Committee representing a broad cross-section of Gallatin Valley interests
including city and county residents, the School District,business,and city and county residents.
American's with Disabilities:
The Americans with Disabilities Act (ADA) was signed into law on July 26, 1990. The act provides comprehensive civil rights
protection for people with disabilities. The law prohibits covered entities, including the City of Bozeman,from excluding people from
jobs,services,activities or benefits based on disability.
Structures:
The city completed a self assessment evaluation of all programs and services for accessibility. These self assessments were
supplemented by an inventory of all city owned facilities pursuant to an Adaptive Environments Center and Barrier Free
Environments checklist,which strictly follows Americans with Disabilities Act Accessibility Guidelines. Remedial actions range from
simply relocating activities to reconstructing certain facilities to assure compliance. The problems are being approached on a
priority basis as follows:
PRIORITY 1• PROVISION OF AN ACCESSIBLE ENTRANCE
PRIORITY 2: PROVISION OF ACCESS TO GOODS AND SERVICES
PRIORITY 3: USABILITY OF REST ROOMS
PRIORITY 4: ADDITIONAL ACCESS PROVISION
Economic Development Revolving Loan Fund:
The Economic Development Revolving Loan Fund division accounts for the costs of administration and use of program income
received from the pay back of various Economic Development Community Block Grant awards.
City Commission Resolution#2852 provides that the program income earned from the various Economic Development Grants the
city has received from the Department of Commerce shall be utilized in compliance with the guidelines established by the resolution,
which includes a loan limit of $100,000. Interest earnings and income generated from future investments will continue to be
reinvested in the fund and those funds will be loaned to local businesses for the purpose of furthering economic development in the
Bozeman Jurisdictional Area.
The functions necessary for this administration include solicitation and review of applications;assisting the Loan Review Committee
in the selection of proposals; preparations of necessary legal documents; and project monitoring. The city has contracted with
Gallatin Development Corporation to perform these administrative functions and with HRDC to monitor the number and type of jobs
created and filled.
Housina Revolvino Loan Fund:
The revolving loan fund budget unit accounts for the costs of administration and use of program income received from the 1984
Community Development Block Grant Program.
City Commission Resolution No. 2736 provides that the program income earned from the 1984 CDBG Program shall be utilized to
further the housing efforts initiated by the City Commission. No greater than 18%of the program income earned may be utilized for
administration of the fund. The remaining funds are utilized to assist low and moderate income people,rehabilitate selected housing
projects through the use of low-interest loans, or in certain cases, grants. The fund is currently administered by HRDC under
contract with the City of Bozeman.
The functions necessary for this administration include recruitment of eligible property owners for participation in the program;assist
the Community Affordable Housing Advisory Board in the selection of proposals; preparation of work write-ups, bids, and cost
estimates; assistance in selecting contractors; performance of site inspections;completion and filing of appropriate loan papers; and
payment to the contractors.
Community Development:
This program element includes administrative oversight of CDBG contracts; preparation of applications for TEA-21
funding,and administration of TEA-21 contracts; coordination of inter-neighborhood council activities;and
administration of other grant programs and special activities as outlined in the Community Development section of
this document(found under Public Welfare), and as directed by the Commission and City Manager.
City of Bozeman, Montana G-32 Approved Budget FY2005-2006
COMMUNITY DEVELOPMENT
MAJOR OBJECTIVES
Tax Increment Financing:
• To strengthen downtown's economic vitality.
• To recognize that community partnership is fundamental to downtown's success.
• To improve the safety,security and health of the district.
• To improve downtown's accessibility.
• To facilitate the diversity of downtown.
• To weigh the cost of projects against their benefits.
• To make the downtown more user friendly.
• To continuously improve the image of downtown.
• To nurture and expand downtown cultural activities.
American's with Disabilities:
• To comply with the Americans with Disabilities Act with respect to structures, programs, access to goods and services, and
other provisions of the act.
Economic Development Revolving Loan Fund:
• To receive,process,and administer loans in compliance with established guidelines.
• To work closely with the Gallatin Development Corporation,Capital Opportunities, and lending institutions to keep businesses
advised of the eligibility requirements and the availability of funds.
• To assist the Loan Review Committee in reviewing applications and selecting recipients of loans.
• To continually upgrade guidelines as the need occurs
Housing Revolving Loan Fund:
• To recruit eligible property owners for participation in the housing program.
• To assist the Community Affordable Housing Advisory Board in the selection of proposals.
• To prepare work write-ups, bids,and cost estimates and work closely with local contractors.
• To perform on-site inspections of work being completed,in conjunction the city building officials.
• To complete and file appropriate loan papers.
• To consult with local banking institutions regarding the possibility of combining funds for larger projects.
• To coordinate activities with the finance and building departments.
• To monitor the repayment of loans made&assure the on-going strength of the program.
• To develop a list of affordable housing priorities each year for presentation to the City Commission.
Community Development:
• Enhance community involvement through the facilitation of neighborhood meetings.
• Administer the TEA-21 program, and provide administrative oversight of the CDBG program.
• Support city staff with grant application guidance and assistance as needed.
• Promote city economic development and housing activities.
• Provide additional citizen board support as needed.
City of Bozeman, Montana G-33 Approved Budget FY2005-2006
COMMUNITY DEVELOPMENT
EXPENDITURES BY CA TEGOR Y
Actual Appropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change IChangey
Full-Time Equivalents 1.00 1.00 1.00
Number Category
1000-1199 Salaries&Overtime $ 27,656 $ 29,241 $ - $ 30,138 $ 897 3%
1200-1299 Benefits 11,295 12,465 - 12,611 146 1%
2000-7599 Operating 904,872 1,276,667 101,000 2,356,317 978,650 71%
8000-8999 Capital 768,258 - - -
9000-9699 Debt Service - - -
9900-9999 Transfers - 250,000 - (250,000)
Total All Categories $ 1,712,081 $ 1,568,373 $ 101,000 $ 2,399,066 $ 729,693 44%
EXPENDITURES BY DIVISION
Division
Number Division
8210 Downtown Imp Dist $ 189,139 $ 975,167 $ 1,019,620 $ 44,453 5%
8220 Americans w/Disab 24,703 15,000 1,000 - (16,000) 0%
8230 Urban Redev&Housing 278,434 14,400 100,000 14,400 (100,000) 100%
8240 Economic Development 1,173,630 511,000 1,312,397 801,397 100%
8250 Grants 46,175 52,806 52,649 (157) 0%
Total All Divisions $ 1,712,081 $ 1,568,373 $ 101,000 $ 2,399,066 $ 729,693 44%
EXPENDITURES BY FUND
Fund
Number Fund
116 TIF Dowtown ImprovemE $ 115,786 $ 895,167 $ 925,620 30,453 3%
130 Americans With Disabilit 24,703 15,000 1,000 - (16,000) -100%
117 Community Developmen - - -
118 Section 8 Housing Mod/F - - -
119 Economic Development 414,957 511,000 111,000 (400,000) -78%
120 Community Housing - 58,000 58,000 100%
121 Housing Revolving Loan 178,434 14,400 14,400 - 0%
010 General Fund 46,175 52,806 52,649 (157) 0%
176 BID 73,353 80,000 94,000 14,000 18%
186 Development Impacts 858,673 - 100,000 1,143,397 1,043,397 100%
Total All Funds $ 1,712,081 $ 1,568,373 $ 101,000 $ 2,399,066 $ 729,693 44%
City of Bozeman, Montana G - 34 Approved Budget FY2005-2006
COMMUNITY DEVELOPMENT
FY 06 BUDGET HIGHLIGHTS
• Downtown Improvement District(Tax Increment Financinal: Spending authority is included for the anticipated
increment during the year, plus available cash balances for the Downtown Improvement District. Spending will
be limited to actual cash balances and revenues, as opposed to estimated revenues and balances. The
expenditure of these funds will be contingent upon a budget plan prepared by the Downtown Improvement
District Board,submitted to and adopted by the City Commission.
• Housina Revolvino Loan: Appropriation authority includes$14,400 paid to HRDC for administration.
• Economic develooment: This includes payments to the Gallatin Development Corporation (GDC) of$6,000 for
the administration of the Economic Development Revolving Loan Fund. The administrative functions include
assisting applicants with funding requests and providing staff assistance to the city's revolving loan committee. .
Also included is$5,000 for general support of GDC. An appropriation of$500,000 is included for possible grants
which will be made in accordance with the adopted RLF policy.
• Grants. No specific grant spending authority is included in the budget. A budget amendment will be processed
for any successful grant applications.
• Community Housina. Revenue equivalent to one mill ($58,000 for FY06) has been allocated from the General
Fund to the Community Housing fund for the purpose of supporting Affordable Housing efforts in the city.
City of Bozeman, Montana G-35 Approved Budget FY2005-2006
OTHER
• NON-DEPARTMENTAL
• G.O. BONDS
• SID REVOLVING
• SID BONDS
City of Bozeman, Montana H-1 Approved Budget FY2005-2006
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NON-DEPARTMENTAL
PROGRAM DESCRIPTION
The non-departmental program accounts for expenditures that are not associated with a specific city department.
Examples include insurance premiums paid by the city, costs of leave pay-outs for terminating employees,
contingency funds, etc.
The leave pay-out accounts will be used only for the purpose of budgeting. Since it is not possible to determine by
department,where these costs will be incurred, this account will be used for all general fund departments. No actual
costs will be charged to these accounts.
City of Bozeman, Montana H-2 Approved Budget FY2005-2006
NON-DEPARTMENTAL
MAJOR OBJECTIVES
• To accurately budget for and account for non-departmental costs.
City of Bozeman, Montana H-3 Approved Budget FY2005-2006
NON DEPARTMENTAL
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments Approved Dollar
FY 04 I FY 05 I FY 05 I FY 06 I Change I Change
Full-Time Equivalents
Number Category
1000-1199 Salaries&Overtime $ - $ - $ - $ - $ -
1200-1299 Benefits - - - - -
2000-7599 Operating 2,411,479 2,624,299 2,991,095 366,796 14%
8000-8999 Capital 52,250 - -
9000-9699 Debt Service -
9900-9999 Transfers 2,682,536 3,730,202 151,000 5,144,747 1,263,545 33%
Total All Categories $ 5,146,265 $ 6,354,501 $ 151,000 $ 8,135,842 $ 1,630,341 25%
EXPENDITURES BY DIVISION
Division
Number Division
8910 Insurance $ 2,270,173 $ 2,506,799 $ 149,000 $ 2,830,595 $ 174,796 7%
8920 Band 6,266 6,000 6,000 - 0%
8930 Leave Payouts -
8940 Contingencies 50,000 60,000 - 100,000 40,000 67%
8950 Beautification Of Bozemi 5,836 - 1,000 - (1,000)
8960 Transfers 2,682,536 3,730,202 5,144,747 1,414,545 38%
8970 Senior Transportation 48,000 51,500 1,000 54,500 2,000 0%
8980 North East Neighborhooc 83,454 - - - 0%
Total All Divisions $ 5,146,265 $ 6,354,501 $ 151,000 $ 8,135,842 $ 1,630,341 25%
EXPENDITURES BY FUND
Fund
Number Fund
010 General Fund $ 956,659 $ 1,675,504 $ 3,206,626 1,531,122 91%
720 Health-Medical Self-Insu 2,033,630 2,253,363 118,000 2,222,411 (148,952) -6%
131 Beautification Of Bozemi 5,836 - 1,000 - (1,000)
104 Liability Insurance 268,051 263,761 274,024 10,263 4%
108 Community Transportation -
900 General Fixed Asset Group -
103 Health-MedicalInsurancl 1,084,729 1,286,850 31,000 1,324,350 6,500 0%
105 P.E.R.S.Fund 269,620 272,719 283,383 10,664 4%
106 Police Pension Fund 267,497 332,146 332,146 - 0%
107 Firemans Pension Fund 211,978 218,658 218,658 - 0%
175 Senior Transp 48,000 51,500 1,000 54,500 2,000 4%
185 Special Projects 265 - 219,744 219,744 0%
Total All Funds $ 5,146,265 $ 6,354,501 $ 151,000 $ 8,135,842 $ 1,630,341 25%
City of Bozeman, Montana H -4 Approved Budget FY2005-2006
NON-DEPARTMENTAL
FY 06 BUDGET HIGHLIGHTS
• The budget includes the following general fund items:
• General fund share of liability insurance premiums$388,440
• General fund contribution to the band$6,000
• Contingency appropriation$100,000
• Transfer to Police&Fire(state contributions to retirement systems)$1,000,000
• Transfer to planning—general fund subsidy of planning operations$269,222
• The budget includes the following Special Revenue Fund items:
• Transfer from Health Special Revenue Fund to the General Fund$1,324,350
• Transfer from the PERS Special Revenue Fund to the General Fund $283,383
• Transfer from the Police Pension Special Revenue Fund to the General Fund$332,146
• Transfer from the Fire Pension Special Revenue Fund to the General Fund$218,658
• Transfer from the Liability Special Revenue Fund to the General Fund$274,024
• Mill levy for senior transportation$54,500
• The budget includes the following Health Medical Self-Insurance Fund items:
• Appropriation authority of$2,222,411 for health/medical claims and an administrative cost allocation.
FY 06 ANTICIPATED A CCOMPL ISHMENTS
• Not applicable.
City of Bozeman, Montana H-5 Approved Budget FY2005-2006
G.O. BONDS
PROGRAM DESCRIPTION
The General Obligation Bond division accounts for debt service payments associated with the transportation general
obligation bonds.
The$5 million transportation general obligation bonds were sold on April 4, 1995. The closing date for the bonds was
April 27, and the bonds were dated April 15, 1995. The bonds were financed over 19 years. The net interest cost
(NIC) on the bonds is 5.4833 percent and the yield was 5.545 percent.
The division is financed by a special mill levy on property within the City of Bozeman and motor vehicle fees which
are distributed based on property tax levies.
City of Bozeman, Montana H-6 Approved Budget FY2005-2006
G.O. BONDS
MAJOR OBJECTIVES
• To accurately account for principal and interest payments on general obligation bonds.
• To maintain adequate fund balance levels in the two debt service funds.
City of Bozeman, Montana H-7 Approved Budget FY2005-2006
G.O. BONDS
EXPENDITURES BY CATEGORY
ActualAppropriated Amendments proved Dollar
FY 04 I FY 05 I FY 05 I Approved FY 06 I Change I Change
Full-Time Equivalents
Number Cateqory
1000-1199 Salaries&Overtime $ - $ - $ - $ - $ -
1200-1299 Benefits - - - - -
2000-7599 Operating - - -
8000-8999 Capital - - -
9000-9699 Debt Service 410,338 691,376 3,416,000 718,452 (3,388,924) -83%
9900-9999 Transfers - - -
Total All Categories $ 410,338 $ 691,376 $ 3,416,000 $ 718,452 $ (3,388,924) -83%
EXPENDITURES BY DIVISION
Division
Number Division
9310 G.O. Bonds Principal $ 410,338 $ 691,376 $ 3,416,000 $ 718,452 $ (3,388,924) -83%
Total All Divisions $ 410,338 $ 691,376 $ 3,416,000 $ 718,452 $ (3,388,924) -83%
EXPENDITURES BY FUND
Fund
Number Fund
301 Library Bonds $ 311,372 $ 312,410 $ - $ 313,126 $ 716 0%
302 Bond S&11995 Transpc 98,966 378,966 3,416,000 405,326 (3,389,640) -89%
Total All Funds $ 410,338 $ 691,376 $ 3,416,000 $ 718,452 $ (3,388,924) -83%
City of Bozeman, Montana H - 8 Approved Budget FY2005-2006
G.O. BONDS
FY 06 BUDGET HIGHLIGHTS
• The transportation bonds will be paid off on July 1,2014
• The library bonds will be paid off on July 1,2021,
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Not applicable.
City of Bozeman, Montana H-9 Approved Budget FY2005-2006
SID REVOLVING
PROGRAM DESCRIPTION
The SID Revolving Fund was established pursuant to Section 7-12-4221 MCA. This law states in part: The Council
or commission of any city or town which has heretofore created or may hereafter create any special improvement
district or districts for any purpose may in its discretion create, establish, and maintain by ordinance a fund to be
known and designated as the special improvement district revolving fund in order to secure prompt payment of any
special improvement district bonds or sidewalk,curb, and alley approach warrants issued in payment of improvement
made therein and the interest thereon as it becomes due."
City of Bozeman, Montana H-10 Approved Budget FY2005-2006
SID REVOLVING
MAJOR OBJECTIVES
• To secure prompt payment of any special improvement district bonds or sidewalk, curb, and alley approach
warrants issued in payment of improvements made therein and the interest thereon as it becomes due.
• To meet the requirements of state law.
City of Bozeman, Montana H-11 Approved Budget FY2005-2006
SID REVOLVING FUND
EXPENDITURES BY CATEGORY
Actual Appropriated Amendments Approved Dollar
FY 04 FY 05 I FY 05 I FY 06 I Change IChangeI
Full-Time Equivalents
Number Category
1000-1199 Salaries&Overtime $ - $ - $ - $ - $ -
1200-1299 Benefits - - - - -
2000-7599 Operating - - -
8000-8999 Capital - 56,283 - (56,283)
9000-9699 Debt Service - - -
9900-9999 Transfers - 28,155 - (28,155)
Total All Categories $ - $ 84,438 $ - $ - $ (84,438)
EXPENDITURES BY DIVISION
Division
Number Division
9510 Sid Bond Principal $ - $ 84,438 $ - $ - $ (84,438)
Total All Divisions $ - $ 84,438 $ - $ - $ (84,438)
EXPENDITURES BY FUND
Fund
Number Fund
300 Special Improvement Di: $ - $ 84,438 $ - $ - $ (84,438)
Total All Funds $ - $ 84,438 $ - $ - $ (84,438)
City of Bozeman, Montana H - 12 Approved Budget FY2005-2006
SID REVOLVING
FY 06 BUDGET HIGHLIGHTS
• No expenditures are budgeted.
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Not Applicable.
City of Bozeman, Montana H-13 Approved Budget FY2005-2006
SID BONDS
PROGRAM DESCRIPTION
The SID/Sidewalk bond budget unit is used to account for the payments of principal and interest on the various
special improvement district and sidewalk bonds.
Section 7-12-4102 MCA authorizes the city to create special improvement districts and 7-12-4206 authorizes the
payment to be made from the fund.
The city issues special improvement district bonds, assesses property taxpayers for the costs, collects the
assessments, and in turn retires the bonds and pays the related interest expense.
City of Bozeman, Montana H-14 Approved Budget FY2005-2006
SID BONDS
MAJOR OBJECTIVES
• To accurately account for principal and interest payments on SID and Sidewalk bonds.
City of Bozeman, Montana H-15 Approved Budget FY2005-2006
SID BONDS
EXPENDITURES BY CATEGORY
Actual I Appropriated I Amendments I Approved I Dollar
FY 04 FY 05 FY 05 FY 06 Change Change
Full-Time Equivalents
Number Category
1000-1199 Salaries&Overtime $ - $ - $ - $ - $ -
1200-1299 Benefits - - - - -
2000-7599 Operating 6,074 - -
8000-8999 Capital - - -
9000-9699 Debt Service 1,248,929 1,200,000 1,700,000 500,000 42%
9900-9999 Transfers 9,805 - -
Total All Categories $ 1,264,808 $ 1,200,000 $ - $ 1,700,000 $ 500,000 42%
EXPENDITURES BY DIVISION
Division
Number Division
9710 SID Bonds Principal $ 1,264,808 $ 1,200,000 $ - $ 1,700,000 $ 500,000 42%
Total All Divisions $ 1,264,808 $ 1,200,000 $ - $ 1,700,000 $ 500,000 42%
EXPENDITURES BY FUND
Fund
Number Fund
310 SID Funds $ 1,264,808 $ 1,200,000 $ - $ 1,700,000 $ 500,000 42%
Total All Funds $ 1,264,808 $ 1,200,000 $ - $ 1,700,000 $ 500,000 42%
City of Bozeman, Montana H - 16 Approved Budget FY2005-2006
SID BONDS
FY 06 BUDGET HIGHLIGHTS
• The budget includes appropriation authority necessary for the anticipated repayment of SID bonds principal and
interest.
FY 06 ANTICIPATED ACCOMPLISHMENTS
• Not applicable.
City of Bozeman, Montana H-17 Approved Budget FY2005-2006
U.S. CONSUMER PRICE INDEX
CPI - U
Calendar All Items Percent
Year Unadjusted Change
Urban Consumers
1995 153.7
1996 158.7 3.3
1997 164.0 1.7
1998 166.8 1.6
1999 169.4 2.7
2000 174.0 3.4
2001 176.7 1.6
2002 180.9 2.4
2003 184.3 1.9
2004 190.3 3.3
Source: Bureau of Labor Statistics, US Dept of Labor
City of Bozeman, Montana I-1 Approved Budget FY2005-2006
U. S. CONSUMER PRICE INDEX
CPI-U
195.0 --- --- - ---
190.0 -
p 185.0 -
I- 180.0 -
175.0
wit
00 170.0
T'" 165.0 -
!C 160.0
13 155.0
Z 150.0 1
145.0 -I
140.0 ICO 0) 0 I I _
Qom) 0)) 0)) 0) 8 0 8 8 8
r r r r N N N N N
City of Bozeman, Montana 1-2 Approved Budget FY2005-2006
CITY OF BOZEMAN
TRANSPORTATION G.O. BONDS REFUNDING
DEBT SERVICE SCHEDULE
Payment Principal Interest Interest Semi-Annual Principal
Date Payment Rate Payment Payment Balance
April 15, 2003 $ 3,480,000
July 1, 2003 $ 41,235 $ 41,235 3,480,000
January 1, 2004 49,483 49,483
July 1, 2004 49,483 49,483 3,480,000
January 1, 2005 49,483 49,483
July 1, 2005 $ 280,000 1.300 49,483 329,483 3,200,000
January 1, 2006 47,663 47,663
July 1, 2006 310,000 1.700 47,663 357,663 2,890,000
January 1, 2007 45,028 45,028
July 1, 2007 315,000 2.100 45,028 360,028 2,575,000
January 1, 2008 41,720 41,720
July 1, 2008 325,000 2.500 41,720 366,720 2,250,000
January 1, 2009 37,658 37,658
July 1, 2009 340,000 2.700 37,658 377,658 1,910,000
January 1, 2010 33,068 33,068
July 1, 2010 350,000 3.150 33,068 383,068 1,560,000
January 1, 2011 27,555 27,555
July 1, 2011 365,000 3.300 27,555 392,555 1,195,000
January 1, 2012 21,533 21,533
July 1, 2012 385,000 3.450 21,533 406,533 810,000
January 1, 2013 14,891 14,891
July 1, 2013 395,000 3.600 14,891 409,891 415,000
January 1, 2014 7,781 7,781
July 1, 2014 415,000 3.750 7,781 422,781 0
TOTALS $ 3,480,000 $ 792,955 $ 4,272,955
City of Bozeman, Montana 1-3 Approved Budget FY2005-2006
TRANSPORTATION BOND-REFUNDING
$4,000,000
2, $3,500,000 -
z
0
z $3,000,000
z
$2,500,000
$2,000,000
$1 ,500,000
N
$1 ,000,000
z
$500,000
$0
(o �o �o (10 9/ 9/ (1/ / (1/ (1,
City of Bozeman, Montana 1-4 Approved Budget FY2005-2006
CITY OF BOZEMAN
G. O. BOND-LIBRARY#1
DEBT SERVICE SCHEDULE
Payment Principal Interest Interest Semi-Annual Principal
Date Payment Rate Payment Payment Balance
January 1, 2002 $ 2,315,000
July 1, 2002 $ 59,130 $ 59,130 2,315,000
January 1, 2003 50,683 50,683
July 1, 2003 $ 85,000 3.500 50,683 135,683 2,230,000
January 1, 2004 49,195 49,195
July 1, 2004 90,000 3.500 49,195 139,195 2,140,000
January 1, 2005 47,620 47,620
July 1, 2005 90,000 3.750 47,620 137,620 2,050,000
January 1, 2006 45,933 45,933
July 1, 2006 95,000 4.000 45,933 140,933 1,955,000
January 1, 2007 44,033 44,033
July 1, 2007 95,000 4.000 44,033 139,033 1,860,000
January 1, 2008 42,133 42,133
July 1, 2008 100,000 4.000 42,133 142,133 1,760,000
January 1, 2009 40,133 40,133
July 1, 2009 105,000 4.000 40,133 145,133 1,655,000
January 1, 2010 38,033 38,033
July 1, 2010 110,000 4.000 38,033 148,033 1,545,000
January 1, 2011 35,833 35,833
July 1, 2011 110,000 4.100 35,833 145,833 1,435,000
January 1, 2012 33,578 33,578
July 1, 2012 115,000 4.250 33,578 148,578 1,320,000
January 1, 2013 31,134 31,134
July 1, 2013 120,000 4.300 31,134 151,134 1,200,000
January 1, 2014 28,554 28,554
July 1, 2014 125,000 4.400 28,554 153,554 1,075,000
January 1, 2015 25,804 25,804
July 1, 2015 135,000 4.500 25,804 160,804 940,000
January 1, 2016 22,766 22,766
July 1, 2016 140,000 4.600 22,766 162,766 800,000
January 1, 2017 19,546 19,546
July 1, 2017 145,000 4.750 19,546 164,546 655,000
January 1, 2018 16,103 16,103
July 1, 2018 150,000 4.800 16,103 166,103 505,000
January 1, 2019 12,503 12,503
July 1, 2019 160,000 4.900 12,503 172,503 345,000
January 1, 2020 8,583 8,583
July 1, 2020 170,000 4.950 8,583 178,583 175,000
January 1, 2021 4,375 4,375
July 1, 2021 175,000 5.000 4,375 179,375 0
TOTALS $ 2,315,000 $ 1,252,202 $ 3,567,202
City of Bozeman, Montana 1-5 Approved Budget FY2005-2006
LIBRARY BOND #1
U)
o $2,500,000
$2,000,000
o $1 ,500,000
0
$1 ,000,000
0
$500,000
Q.
$0
Z
K 1 I I I I I I I 1 I ( I 1 1 I I 1 I I
IS
Ole o(13 63 1\1 NS (‘ po
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City of Bozeman, Montana 1-6 Approved Budget FY2005-2006
CITY OF BOZEMAN
G. O. BOND-LIBRARY#2
DEBT SERVICE SCHEDULE
Payment Principal Interest Interest Semi-Annual Principal
Date Payment Rate Payment Payment Balance
April 15, 2003 $ 1,685,000
July 1, 2003 $ 24,159 $ 24,159 1,685,000
January 1, 2004 28,991 28,991
July 1, 2004 $ 65,000 1.250 28,991 93,991 1,620,000
January 1, 2005 28,585 28,585
July 1, 2005 70,000 1.300 28,585 98,585 1,550,000
January 1, 2006 28,130 28,130
July 1, 2006 70,000 1.700 28,130 98,130 1,480,000
January 1, 2007 27,535 27,535
July 1, 2007 75,000 2.100 27,535 102,535 1,405,000
January 1, 2008 26,748 26,748
July 1, 2008 75,000 2.500 26,748 101,748 1,330,000
January 1, 2009 25,810 25,810
July 1, 2009 80,000 2.750 25,810 105,810 1,250,000
January 1, 2010 24,710 24,710
July 1, 2010 80,000 3.150 24,710 104,710 1,170,000
January 1, 2011 23,450 23,450
July 1, 2011 90,000 3.250 23,450 113,450 1,080,000
January 1, 2012 21,988 21,988
July 1, 2012 90,000 3.500 21,988 111,988 990,000
January 1, 2013 20,413 20,413
July 1, 2013 95,000 3.650 20,413 115,413 895,000
January 1, 2014 18,679 18,679
July 1, 2014 100,000 3.750 18,679 118,679 795,000
January 1, 2015 16,804 16,804
July 1, 2015 95,000 4.000 16,804 111,804 700,000
January 1, 2016 14,904 14,904
July 1, 2016 105,000 4.000 14,904 119,904 595,000
January 1, 2017 12,804 12,804
July 1, 2017 110,000 4.200 12,804 122,804 485,000
January 1, 2018 10,494 10,494
July 1, 2018 115,000 4.250 10,494 125,494 370,000
January 1, 2019 8,050 8,050
July 1, 2019 120,000 4.300 8,050 128,050 250,000
January 1, 2020 5,470 5,470
July 1, 2020 120,000 4.350 5,470 125,470 130,000
January 1, 2021 2,860 2,860
July 1, 2021 130,000 4.400 2,860 132,860 0
(TOTALS $ 1,685,000 $ 117,004 $ 2,402,004
City of Bozeman, Montana 1-7 Approved Budget FY2005-2006
LIBRARY BOND #2
U)
$2,000,000
CD $1 ,500,000 -
a
ico2
I
$1 ,000,000
2
° $500,000
2
J
$0
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City of Bozeman, Montana 1-8 Approved Budget FY2005-2006
CITY OF BOZEMAN
WATER REVENUE BONDS
DEBT SERVICE SCHEDULE
Payment Principal Interest Interest Semi-Annual Principal
Date Payment Rate Payment Payment Balance
December 12, 1995 $ 3,480,000
June 1, 1996 - $ 82,161 $ 82,161
December 1, 1996 $ 245,000 6.500 82,161 327,161 3,235,000
June 1, 1997 74,199 74,199
December 1, 1997 255,000 6.500 74,199 329,199 2,980,000
June 1, 1998 65,911 65,911
December 1, 1998 275,000 4.000 65,911 340,911 2,705,000
June 1, 1999 60,411 60,411
December 1, 1999 285,000 4.100 60,411 345,411 2,420,000
June 1, 2000 54,569 54,569
December 1, 2000 300,000 4.200 54,569 354,569 2,120,000
June 1, 2001 48,269 48,269
December 1, 2001 315,000 4.300 48,269 363,269 1,805,000
June 1, 2002 41,496 41,496
December 1, 2002 330,000 4.400 41,496 371,496 1,475,000
June 1, 2003 34,236 34,236
December 1, 2003 345,000 4.500 34,236 379,236 1,130,000
June 1, 2004 26,474 26,474
December 1, 2004 360,000 4.600 26,474 386,474 770,000
June 1, 2005 18,194 18,194
December 1, 2005 375,000 4.700 18,194 393,194 395,000
June 1, 2006 9,381 9,381
December 1, 2006 395,000 4.750 9,381 404,381 0
TOTALS $ 3,480,000 $ 1,030,603 $ 4,510,603
Net Interest Cost 4.494 %
City of Bozeman, Montana 1-9 Approved Budget FY2005-2006
WATER REVENUE BONDS
Z $4,000,000
!3), $3,500,000
$3,000,000
$2,500,000
a $2,000,000
$1 ,500,000
$1 ,000,000
$500,000
\c3c3<° \cp/k \c" 1,5§j (15§),(b
City of Bozeman, Montana 1-10 Approved Budget FY2005-2006
CITY OF BOZEMAN
LYMAN CREEK WATER REVENUE BONDS
DEBT SERVICE SCHEDULE
Payment Principal Interest Semi-Annual Principal
Date Payment Payment Payment Balance
$ 615,889
May 23, 1996 $ 16,360 $ 17,421 $ 33,781 599,529
November23, 1996 16,761 14,688 31,450 582,768
May 23, 1997 17,172 14,278 31,450 565,596
November 23, 1997 17,593 13,857 31,450 548,003
May23, 1998 18,024 13,426 31,450 529,980
November 23, 1998 18,465 12,985 31,450 511,515
May 23, 1999 18,918 12,532 31,450 492,597
November23, 1999 19,381 12,069 31,450 473,216
May 23, 2000 19,856 11,594 31,450 453,360
November23, 2000 20,342 11,107 31,450 433,018
May 23, 2001 20,841 10,609 31,450 412,177
November23, 2001 21,351 10,098 31,450 390,826
May 23, 2002 21,874 9,575 31,450 368,951
November23, 2002 22,410 9,039 31,450 346,541
May 23, 2003 22,959 8,490 31,450 323,582
November23, 2003 23,522 7,928 31,450 300,060
May 23, 2004 24,098 7,351 31,450 275,962
November 23, 2004 24,689 6,761 31,450 251,273
May 23, 2005 25,293 6,156 31,450 225,980
November 23, 2005 25,913 5,537 31,450 200,066
May 23, 2006 26,548 4,902 31,450 173,518
November23, 2006 27,198 4,251 31,450 146,320
May 23, 2007 27,865 3,585 31,450 118,455
November23, 2007 28,547 2,902 31,450 89,908
May 23, 2008 29,247 2,203 31,450 60,661
November23, 2008 29,963 1,486 31,450 30,697
May 23, 2009 30,697 752 31,449 0
TOTALS $ 615,859 $ 235,583 $ 851,472
Interest Rate: 4.9%
City of Bozeman, Montana 1-11 Approved Budget FY2005-2006
LYMAN CREEK WATER BONDS
2 $700,000
$600,000
I $500,000
g $4001000 -16-
$300,000
$200,000
$100,000
0. $0I I I I I 1 1 I I I 1 1
c b OHO �Q�, a0 Q0c° cb
0
0
ti 9• 9 9 Cl,
City of Bozeman, Montana I-12 Approved Budget FY2005-2006
CITY OF BOZEMAN
LYMAN CREEK WATER REVENUE BONDS
DEBT SERVICE SCHEDULE
PHASE II
Payment Principal Interest Semi-Annual Principal
Date Payment Payment Payment Balance
$ 316,712
November 23, 1996 $ 7,272 $ 7,759 $ 15,031 309,441
May 23, 1997 7,450 7,581 15,031 301,991
November 23, 1997 7,632 7,399 15,031 294,359
May 23, 1998 7,819 7,212 15,031 286,539
November23, 1998 8,011 7,020 15,031 278,528
May 23, 1999 8,207 6,824 15,031 270,321
November 23, 1999 8,408 6,623 15,031 261,913
May 23, 2000 8,614 6,417 15,031 253,299
November 23, 2000 8,825 6,206 15,031 244,474
May 23, 2001 9,041 5,990 15,031 235,432
November 23, 2001 9,263 5,768 15,031 226,169
May 23, 2002 9,490 5,541 15,031 216,679
November 23, 2002 9,722 5,309 15,031 206,957
May 23, 2003 9,961 5,070 15,031 196,996
November 23, 2003 10,205 4,826 15,031 186,792
May 23, 2004 10,455 4,576 15,031 176,337
November 23, 2004 10,711 4,320 15,031 165,626
May 23, 2005 10,973 4,058 15,031 154,653
November 23, 2005 11,242 3,789 15,031 143,411
May23, 2006 11,517 3,514 15,031 131,893
November 23, 2006 11,800 3,231 15,031 120,094
May 23, 2007 12,089 2,942 15,031 108,005
November 23, 2007 12,385 2,646 15,031 95,620
May 23, 2008 12,688 2,343 15,031 82,932
November 23, 2008 12,999 2,032 15,031 69,932
May23, 2009 13,318 1,713 15,031 56,615
November 23, 2009 13,644 1,387 15,031 42,971
May 23, 2010 13,978 1,053 15,031 28,992
November 23, 2010 14,321 710 15,031 14,672
May 23, 2011 14,672 359 15,031 0
TOTALS $ 316,712 $ 134,220 $ 450,932
Interest Rate: 4.9%
City of Bozeman, Montana 1-13 Approved Budget FY2005-2006
LYMAN CREEK WATER BONDS PHASE II
o $350,000
$300,000
$250,000
$200,000
LL
Z $150,000
$100,000
a
$50,000
�°,��0 ��cP nO�� n0�0, nO�D` nOoc° OOH nO,\s '
V V V 1 V
City of Bozeman, Montana 1-14 Approved Budget FY2005-2006
STAFFING SUMMARY
Authorized Authorized Authorized Authorized Approved
FY 02 FY 03 FY 04 FY05 FY06
GENERAL GOVERNMENT
City Commission 4.00 4.00 4.00 4.00 2.10
City Manager 5.50 6.50 7.50 7.50 9.50
Municipal Court 5.00 5.00 6.00 6.00 6.00
City Attorney 6.00 6.00 6.00 6.00 6.00
Finance 16.75 16.00 16.00 16.00 16.00
Office of Planning&Community Deve 11.70 12.70 12.70 12.70 12.70
Zoning - - - - -
Building Maintenance 0.55 0.55 1.55 2.55 2.55
TOTAL GENERAL GOVERNMENT 49.50 50.75 53.75 54.75 54.85
PUBLIC SAFETY
Police Department 48.25 48.25 48.25 49.75 52.75
Fire Department 28.75 29.75 29.75 29.25 29.25
Building Inspection 10.05 10.55 10.55 15.05 15.05
Parking 1.75 • 2.75 2.75 2.75 2.75
9-1-1 - - - -
TOTAL PUBLIC SAFETY 88.80 91.30 91.30 96.80 99.80
PUBLIC SERVICES
Public Services Administration 7.15 7.15 7.15 7.15 7.15
Streets 13.62 13.62 13.62 13.62 13.62
Water Plant 9.27 9.27 9.27 9.27 9.27
Water Operations 13.12 14.12 14.12 14.12 14.62
Wastewater Operations 6.75 7.75 7.75 7.75 9.25
Wastewater Plant 15.87 15.87 14.87 14.87 14.87
Solid Waste Collection 10.74 10.74 10.74 11.74 11.74
Solid Waste Disposal 7.66 7.66 7.66 7.66 7.66
Vehicle Maintenance 2.50 2.50 2.50 3.50 3.50
TOTAL PUBLIC SERVICES 86.68 88.68 87.68 89.68 91.68
PUBLIC WELFARE
Cemetery 5.25 5.25 5.25 5.25 5.25
Parks 11.95 11.95 11.95 11.95 11.95
Forestry 3.60 3.60 3.60 3.60 3.60
Library 19.66 19.66 19.66 19.66 19.66
Recreation 14.65 14.65 14.65 14.65 14.65
Community Development - 1.00 1.00 1.00 1.00
TOTAL PUBLIC WELFARE 55.11 56.11 56.11 56.11 56.11
OTHER
Non Departmental - - - _ -
G.O. Bonds - - - _ _
SID Revolving - - _ _ _
SID Bonds - - _ _ -
TOTAL OTHER - - - _ -
TOTAL ALL FUNDS 280.09 286.84 288.84 297.34 302.44
City of Bozeman, Montana 1-15 Approved Budget FY2005-2006
WATER RATE INCREASES
•
Percentage Increase Effective Date
66.0 04-30-86
12.0 11-01-87
7.0 05-01-89
6.5 07-01-90
4.5 07-01-91
5.0 04-01-94
4.0 07-01-96
3.0 02-01-98
7.0 06-01-99
3.0 10-01-00
7.0 09-01-01
6.0 04-01-03
10.0 09-01-05
City of Bozeman, Montana 1-16 Approved Budget FY2005-2006
SUMMARY OF CAPITAL EXPENDITURES
APPROVED FY 06
CITY MANAGER
CONTINUED EXPANSION OF LASERFICHE SYSTEM $ 15,000
FINANCE
GIS WORKSTATION AND DISK ARRAY $ 29,000
TELEPHONE SYSTEM BUILDOUT $ 50,000
CISCO ACS SERVER LICENSING $ 16,000
WEBSITE DEVELOPMENT SOFTWARE $ 14,000
TOTAL $ 109,000
POLICE
THREE NEW PATROL VEHICLES $ 84,365
REPLACEMENT OF K9 VEHICLE $ 17,000
TOTAL $ 101,365
FIRE
PORTION OF SPECIAL MILL LEVY CAPITAL EXPENSES $ 300,000
OCCURRING IN FY 06
BUILDING INSPECTION
STAFF VEHICLE REPLACEMENT $ 54,000
ENGINEERING
BIKE PATHS $ 50,000
STREETS
REPLACE 1986 TRUCK $ 38,000
WORK ORDER SOFTWARE 15,000
PAVEMENT MANAGEMENT PROGRAM 15,000
PEDESTRIAN RAMPS 45,000
CHIP SEAL& OVERLAYS 300,000
THERMO PLASTIC LANE MARKINGS 45,000
CURB & GUTTER REPLACEMENT 75,000
TOTAL $ 533,000
STREET IMPACT FEES
VARIOUS PROJECTS (N 19TH, BABCOCK, DURSTON) 6,000,000
WATER OPERATIONS
HYALITE TRANMISSION MAIN $ 1,144,000
BOOSTER STATION REPAIR $ 15,000
WATER MAIN REPLACEMENTS $ 500,000
TOTAL $ 1,659,000
WATER IMPACT FEES
HYALITE TRANSMISSION MAIN $ 3,656,000
City of Bozeman, Montana 1-18 Approved Budget FY2005-2006
GLOSSARY OF KEY TERMS
APPROPRIATION Legal authorization granted by City Commission to make
expenditures and incur obligations.
ASSESSED VALUATION A value that is established for real and personal property for use as
a basis for levying property taxes. Property values are established
by the Assessor's Office of County.
BOND A written promise to pay a sum of money on a specific date at a
specified interest rate. The most common types of bonds are
general obligation, revenue, and special assessment district bonds.
These are most frequently used for construction of large capital
projects such as buildings, streets, and water and waste water
lines.
BUDGET Plan of financial operation, embodying an estimate of proposed
expenditures for a given period and the proposed means of
financing them. Upon approval by Commission, the appropriation
ordinance is the legal basis for incurring expenditures.
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping
expenditures within the limitations of available appropriations and
available revenues.
BUDGET AMENDMENT A procedure to revise the appropriation ordinance through action by
the City Commission.
CAPITAL BUDGET The Capital Budget reflects the capital improvements that are
funded in the current budget year.
CAPITAL EXPENDITURES 1) The item has a unit cost over$5,000.
2) The item benefits future periods.
3) The item has a normal useful life of 1 year or more.
4) The item has an identity that does not change with use (i.e.,
retains its identity throughout its useful life).
5) The item is identifiable and can be separately accounted for.
Improvements to existing assets are not Capital items.
City of Bozeman, Montana k20 Approved Budget FY2005-2006
GENERAL OBLIGATION Bonds for the payment of which the full faith and credit of the
issuing government are pledged.
INTERNAL SERVICE FUND A fund used to account for the financing of goods or services
provided by one department or agency to other departments on a
cost-reimbursement basis.
LEASE-PURCHASE Contractual agreements which are termed AGREEMENTS
"leases", but which in substance amount to purchase contracts for
equipment and machinery.
LEVY (Verb) To impose taxes, special assessments, or service charges
for the support of governmental activities. (Noun) The total amount
of taxes, special assessments, or service charges imposed by a
government.
LONG-TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
MILL LEVY Rate applied to Assessed Valuation to determine property taxes. A
mill is 1/10th of a penny, or $1.00 of tax for each $1,000 of
assessed valuation.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures). Examples are personnel services,
contracted services, and supplies and materials.
OPERATING BUDGET The portion of the budget that pertains to daily operations that
provide basic governmental services. The operating budget
contains appropriations for such expenditures as personnel,
supplies, utilities, materials, and services.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries and
wages paid for services performed by City employees, as well as
the incidental fringe benefit costs.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue
sources (other than special assessments, expendable trusts, or of
major capital projects) that are legally restricted to expenditure for
specified purposes.
TAXES Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public service by the
party benefiting from the service.
City of Bozeman, Montana 1-22 Approved Budget FY2005-2006