HomeMy WebLinkAbout14- Adopted Work Plan, Priorities and GoalsPage 1 of 6
2014-2015 City Commission Priorities
Adopted April 14, 2014
As city manager, I am responsible to the Commission for the management of all City affairs. The most important
responsibilities the City Charter places on me are the duties to: appoint or remove all City employees; direct and
supervise the administration of all departments, offices, and agencies; see that all laws, provisions of the charter,
and acts of the City Commission are faithfully executed; prepare and submit the annual budget and multi-year
capital program, and execute the final approved budget to achieve the goals of the City. The most effective way I
know to accomplish these duties is to match resources with tasks and workforce and workloads. In order to be
most effective, employees must have the resources and capacity to efficiently deliver day-to-day services,
anticipate opportunities and challenges, and effectively deal with the unexpected in our fast-growing community.
On February 10, 2014 the City Commission adopted 25 priorities in no particular order; on April 14 the list was
reduced to the following six priorities.
1. Landfill Vapor Intrusion - Continue with landfill vapor intrusion study, including: monitoring mitigation
systems; installation and sampling of additional groundwater wells; d esign and construction of landfill soil gas
remediation system; finalize SRF loan for system; and develop protocols for educating real estate, appraisal, and
financing industries.
Primary Responsibility: Chris, Greg, Craig, Anna
Main Project Components: Craig – Technical focus
Post closure and mitigation systems monitoring
Remediation system design and installation
Greg – Legal
Anna – Finance
Financial reporting requirements
Annual audit disclosures
Bonding implications
Financial planning for project costs
Loan application, closing and draws
Chris – PIO
Estimated Timeframes: Six RFP submissions have been analyzed and the contract award is anticipated
in April 2014 – contract execution throughout 2014 and 2015.
Funding Considerations: $2.1M SRF loan for remediation to be paid by est. 2/yr levy for 20 years.
$700k cash + possible sale of North Park + an annual tax levy for ALL other
expenses - including ongoing post closure monitoring.
2. Police/Municipal Courts Building - Complete the land swap and building design, educate the public, and
receive voter approval for a new police station and municipal courts building.
Primary Responsibility: Chuck, Chris, Ron, Greg, Anna
Main Project Components: Complete boundary line adjustment and lot creation at WRF, complete
conveyance agreement outlining terms of the land exchange, GCCM solicitation
and contract negotiation, complete schematic design, determine cost estimates
and funding plan, present to Commission for approval, and educate voters.
Estimated Timeframes: Preliminary building design and operating cost estimates completed by June
2014, Commission presentation in July for Nov. 2014 bond election.
Funding Considerations: Current budget includes $1M for land purchase + $750k for design; Voter
reviewed bond is estimated to be $20M + operating levy.
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3. Transportation System - Develop a sustainable transportation management and funding model.
Primary Responsibility: Craig, Anna, Chris
Main Project Components: Identify and meet existing and future transportation needs
Estimated Timeframes: Develop the model and finance structure in 2014
Preliminary cost estimates: $100k to develop an interactive City transportation model + millions to make
transportation improvements
Funding Considerations: Impact fees, street assessments, SIDs and a general fund levy (in place of the
1995 transportation bond) must be considered to properly upgrade our
transportation network and its intersections.
4. Trails and Open Space Bond – Execute approved projects successfully and carry proposals and the associated
staff analysis to Commission for consideration.
Primary Responsibility: Mitch, Greg, Anna, Chris
Main Project Components: Construct Trail to the M; complete Bozeman Ponds expansion; complete
Bozeman Creek project; review Story Park proposal; review sports complex
proposal. Each project represents varying levels of work for the Parks, Legal,
Finance, and Public Works departments.
Estimated Timeframes: Project reviews 2014 – Project developments 2014 – 2018
Funding Considerations: $15M funded by voter approved levy in November 2012 election – ($9.9 M
bonds issued in Dec. 2013 – remaining $5.1M to be issued fall 2014).
Maintenance obligations related to the five projects has not been determined.
5. Storm water - Complete the next phase of the Storm water utility implementation by developing an assessment
methodology and developing a budget for Commission review and adoption.
Primary Responsibility: Craig, Anna, Greg, Chuck
Main Project Components: Determine level of service and equitable rate structure to finance improvements
Estimated Timeframes: Permit expires 2014
Preliminary cost estimates: Depends on service levels - $500k - $1M/year additional funding
Funding Considerations: Storm water utility charge
6. Family Aquatics Center – Determine the location and options for partnerships, complete preliminary design and
receive voter approval to build a family aquatics center replacing Bogert Pool.
Primary Responsibility: Chuck, Mitch, Greg, Anna, Chris
Main Project Components: Investigate a best location for a new indoor/outdoor aquatics center and work
with the YMCA to explore potential partnerships. Present to Commission for
review and approval. Complete design to the fullest extent with existing budget
authority. Present to Commission for possible November 2015 bond election
and educate the public.
Estimated Timeframes: Voter review during the November 2015 election.
Preliminary cost estimates: $15M
Funding Considerations: $125k in current budget + $225 in 2015 proposed budget to complete ~50%
design for voter consideration for the construction bond and possible operating
levy.
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Important but not at the expense of the top 6 priorities
7. Information technology - Expand our utilization of hardware and software to improve staff efficiency, decision
making, customer service, and improved public access – BIG DATA
Primary Responsibility: Anna, Chuck, Craig, Mitch, Wendy, Stacy, Ron, Jason, Greg
Main Project Components: Software investments that are currently underway: mobile field inspection,
Community Development module, electronic plan review, e-ticketing, City-works
streets, ESRI web portal, HR module, Online City Hall, and IT help desk.
Potential projects: City-works expansion to Parks and Facilities, IVR for Treasury
and Building Inspection, Laserfiche upgrade, Microsoft Office upgrade, time
keeping, and applicant tracking.
Estimated Timeframes: Each of the projects that are underway will not be completed for several months. We
will begin tackling potential projects after the current projects have been completed.
Funding Considerations: Six figures for software + three full time employees (1 IT + 2 GIS)
8. Evaluate current insurance coverage (property, liability) – Assess gaps and best practice options.
Primary Responsibility: Chris, Greg, Anna
Main Project Components: Select consultant and review their analysis of our property and liability
insurance coverages.
Estimated Timeframes: Fall 2014
Funding Considerations: $15k is included in the current budget
9. Story Mansion - Develop a permanent plan for the Story mansion.
Primary Responsibility: Chris, Greg, Anna
Main Project Components: Provide the Commission with information on property value and execute
Commission’s directive on future owner/user of the property.
Estimated Timeframes: January 1, 2015
Preliminary cost estimates: 2014 appraisal sets the value at $1.54M; future renovations are estimated at over
$1M.
Funding Considerations: A sale adds cash to the general fund. If we retain the property, further capital
investments will need to be made in addition to the ongoing staff capacity to
offer the facility for rentals.
10. Western sewer line - Develop master plan and build major sewer trunk line.
Primary Responsibility: Craig, Anna, City Attorney’s Office
Main Project Components: Design and build a major sewer trunk line on the west side of Bozeman.
Estimated Timeframes: Final report is due in 2015.
Funding Considerations: Master plan was funded through a development agreement, the design and
construction of the sewer trunk line is est. at $13M to be paid by loan repaid by
waste water rate increase + impact fees.
11. Build a coalition of broadband users to develop a broadband infrastructure plan .
Primary Responsibility: Brit, Chris, Craig, Greg
Main Project Components: Phase I - complete a master plan in partnership with several local partners. The
master plan will determine existing assets, community stakeholders, physical
infrastructure, financial model, policy changes, business case, etc. Once
complete, the master plan will drive discussions and decisions about whether a
broadband infrastructure is an appropriate public private investment.
Estimated Timeframes: Complete the feasibility study by fall 2014.
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Funding Considerations: $90k for the feasibility study – coalition members are being approached to share
the cost (City’s share is est. at $20k). The actual broadband ring will also cost
several million dollars and also be shared between coalition partners.
12. Infill development – promote and streamline infill development.
Primary Responsibility: Wendy, Craig
Main Project Components: The scope of work has been drafted but RFPs have not been advertised. The
contract will result in recommendations to amend the Unified Development
Code to improve infill development opportunities.
Estimated Timeframes: Fall 2014
Funding Considerations: $35k funded in the current budget, initial consultant estimates work cost will be
$50-85k.
13. Implement a voluntary rental safety initiative
Primary Responsibility: Jason
Main Project Components: Educate community and MSU students/parents on current practices regarding
safe rental living. Inspect units as requested by property owners, landlords
and/or tenants. Work with landlords, property owners and property managers to
minimize life safety hazards identified by inspections. Maintain list of
inspected and approved safe rental units.
Estimated Timeframes: April 2014 and continue indefinitely.
Funding Considerations: One of the primary duties of the FY15 requested Fire Inspector.
14. Expand LED lighting throughout the City
Primary Responsibility: Chuck, Craig
Main Project Components: Develop prescriptive lighting standards and amend the UDO accordingly.
Estimated Timeframes: Fall 2014
Funding Considerations: $40k has been requested in the 2015 Public Works budget proposal.
15. ADA corners
Primary Responsibility: Craig
Main Project Components: Increase cash investments into intersection ramp replacements which are most
effectively accomplished in conjunction with street reconstruction projects.
Many of the remaining ramp projects include street grade and storm water
problems that also need to be fixed in order to resolve issues.
Estimated Timeframes: Multi-year implementation strategy
Funding Considerations: $5k per ramp
16. Improve process for allowing solar panel installations throughout the City
Primary Responsibility: Wendy
Main Project Components: Streamline code and permitting processes for solar panel installations.
Estimated Timeframes: Late 2014/early 2015
Funding Considerations: Limited cost- time is the primary limitation.
17. Discuss workforce housing regulations in late 2014
Primary Responsibility: Wendy, Greg
Main Project Components: Depends – the discussion will cause limited additional work however IF the
commission chooses to rewrite a workforce housing ordinance it will be
extremely time consuming for community development and the legal
department
Estimated Timeframes: late 2014/early 2015
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Funding Considerations: unknown
18. Infrastructure Maintenance
Primary Responsibility: Craig, Anna, Chris
Main Project Components: WRF, WP, Water & Sewer pipes, Streets, Sidewalks
Estimated Timeframes: Ongoing
Funding Considerations: ~$2M/yr pipes; ~600k/yr streets;
19. Convention Center
Primary Responsibility: Brit, Greg, Anna, Wendy, Chris
Main Project Components: Construct a convention center - Possible TBID North 7th TIF partnership;
substantial legal, financial and political considerations. 1st step is for the TBID
to determine their proposed project.
Estimated Timeframes: Unknown
Funding Considerations: Increase local bed tax and possible N 7th TIF bond
20. Tax Abatement
Primary Responsibility: Wendy, Greg, Anna
Main Project Components: Work with stakeholders including HPAB, SHPO, Chamber of Commerce and
property owners to bring to the City Commission amendments to the existing tax
abatement code, Title 2 Division 3 of the BMC to create a streamlined user
focused program that applies to commercial and residential properties.
Estimated Timeframes: Late 2014
Funding Considerations: Minimal
The number of projects each department is heavily involved in is as follows: City Manager’s office 17,
Legal 13, Finance 13, Public Works 10, Community Development 6, Parks & Rec 3, Economic
Development 1, Police 1, Fire 1
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Critical Plan Implementation Projects
Economic Development Plan (EDP) Update and continue implementation of the 2009 Economic
Development Plan focusing on job creation in high growth potential sectors including the outdoor
industry, photonics, high technology, manufacturing, bio-science, social sector and health care and
continue to promote economic diversity and community partnerships.
Primary Responsibility: Brit
Main Project Components: Update the EDP and implement strategies for each of the following
high growth potential sectors; Outdoor, Photonics, High Technology,
Manufacturing, Bio-Science, social sector, health care, and continue to
implement the plan over time.
Estimated Timeframes: Started in summer of 2013 and continues today. Initial efforts started
with Outdoor and Photonics sectors, budgeted to begin work on High
Tech and social sector initiatives.
Funding Considerations: General fund contribution (sector development, $30k and EDP update,
$15k)
Climate Action Plan. Implement Climate Action Plan by completing the adopted goals in the FY15
budget.
Primary Responsibility: (Natalie), Chuck
Main Project Components: Implement Climate Action Plan, complete investment grade audit,
implement business energy program and Bozeman Energy
Smackdown, complete a green vehicle fleet assessment, and create a
permanent Sustainability Advisory Council.
Estimated Timeframes: Ongoing
Funding Considerations: Overall operating budget is $53K for office operations, outreach, and
programming.
Integrated Water Resources Plan. Implement IWRP by prioritizing and developing action plans
for the elements of the IWRP.
Primary Responsibility: Craig, Chris, Anna, Greg
Main Project Components: See approved implementation strategy
Estimated Timeframes: 50 year plan
Preliminary cost estimates: Millions
Funding Considerations: Cash in lieu, impact fees, and water rates.
Implement the Downtown Plan
Primary Responsibility: Brit, Wendy, Chris, Craig
Main Project Components: Expand excess to housing, lodging and employment. Continue
investing in infrastructure upgrades.
Estimated Timeframes: ongoing
Funding Considerations: unknown