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HomeMy WebLinkAboutADDENDUM No 1 - Swim Center HVAC Page 1 of 4 SWIM CENTER NATATORIUM HVAC IMPROVEMENTS PRE-BID CONFERENCE MEETING MINUTES March 31, 2009  Introduction and Attendees  Project Scope A. Owner: City of Bozeman. Compliance with State Laws in Instruction to Bidders. B. Project Description & Layout: Demo of existing and new work. Morrison-Maierle described the general layout of the work to be performed as shown in the contract drawings.  Instruction to Bidders A. Opening: Monday, April 13, 2009, 2:00 PM local time, at the office of the City Clerk, City Hall, 121 North Rouse, Bozeman, MT. B. Instruction To Bidders (Section 00200) items:  Submittal of Bid: Bound Copy  Bozeman Business License required prior to award.  The question was asked if submittals for specified equipment will be required in the event that the named product is provided. Submittal requirements will be clarified in Addendum No. 1.  The question was asked about deadline for substitute equipment submittals. In the meeting, the response was that substitution requests are required 10 days prior to bid opening. (However, upon closer inspection of the project specifications it appears that Article 11 of Section 00200 states that the deadline for submittals of pre-approved equipment substitutions is 5 days prior to bid date. Addendum No. 1 revises that language to correctly indicate 10 days prior to bid date. Therefore, submit substitute items to Engineer by Friday, April 3, 2009. Bidders please note that if there are items approved as equal, that there could be an addendum issued as late as April 8, 2009.)  MPWSS (Fifth Edition, 2003 & 2006 Addendum) & COB Mods to MPW (2004) apply for sitework to be performed.  Article 31 & 32 provide for payment time frames: 30 days from submittal & 14 days from approval.  The question was asked by when questions for Addendum need to be submitted. Article 7 of Section 00200 states that all questions that are submitted to the Engineer 10 days prior to bid opening (by Friday, April 3, 2009) will be answered in an addendum. Questions submitted after this time may not be answered. However, any additional questions received after Page 2 of 4 April 3 that have been answered by the Engineer will be included on the final Addendum.  Bid Form A. Critical issues  Acknowledge Addenda on bid form and submit signed copy of Addenda with bid.  Contractor & Subcontractors MT Registration No. required.  Complete, Sign & submit 1. Non-Collusion Affidavit 2. Certification of Non-Segregated Facilities 3. “Information Required of Bidders” must submit w/in 3 working days of Bid Opening.  Bid all Items in Schedule – Single Contract Award only.  No Additive Alternates  10% Bid Bonds  Bid Form: Lump Sum with schedule of values breakdown following award.  Contract Time: 1. 63 calendar days - Substantial Completion; 2. 74 calendar days - Final Completion  Contract Time is very important due to working around Swim Center Events schedule; Engineer will work with successful bidder to provide quick turnaround time on submittal packages to expedite materials ordering  Liquidated Damages: 1. $500/day - Substantial Completion 2. $500 /day - Final Completion 3. Plus Engineering costs incurred  The question was asked when equipment can be ordered. Equipment ordering will be authorized when the contractor has a set of shop drawings approved by the Engineer and a Notice to Proceed issued by the Owner.  A request for clarification was made on the term “maintenance” for 2-year warranty as listed in Note 14 on sheet G-1 of the project drawings. That clarification will be addressed in Addendum No. 1.  General Conditions & Supplementary Conditions (Sections 00700 & 00810)  Review thoroughly. Note: Insurance requirements  Contractor to apply for commercial building permit and pay for the permit cost; Owner has submitted plan review and will pay that fee  Based on the testing indicated in the Supplementary Conditions, it is not expected that asbestos or other hazardous materials will be encountered when dealing with existing elements within the building. If materials suspected of containing hazardous Page 3 of 4 materials are encountered, do not disturb; immediately notify the Engineer and Owner. Owner will remove hazardous materials under a separate contract. See attached Report titled “Asbestos Report, Bozeman Swim Center Natatorium HVAC System Improvements.”  Labor Standards A. State Wage Rates apply  Weekly payrolls  Prime Contractor Responsible  Technical Provisions: A. Summary of Work (Section 01 1000)  General scheduling issues  Boundaries of Work: See Sheet G-1 for construction activity limits and site access limits  Maintain site access at all times- FIRE LANE, fire hydrant in rear.  Parking in Swim Center lot only, keep pedestrian access clear.  Contractor to supply waste dumpster, locate in Swim Center parking lot.  Underground & aboveground facilities- locates required prior to any excavation work.  Access to interior of building: May 18, 2009. Existing HVAC system to remain intact and functional prior to that date. Staging/pre-fab OK.  Concurrent work: 1. Pool to be drained by Owner starting May 18, may take 3 days to complete. Possible training of Fire Dept. personnel shall expedite. 2. VGB Federal Mandate: Drain work to be performed beginning May 18 under a separate contract- see 1.6.B.1 for work description. The minimum amount of water required to submerge the newly completed work will need to be replaced in deep end immediately following that work for plaster curing. 3. Electrical service upgrade: Northwestern Energy to perform, Owner to pay costs, Contractor to coordinate and schedule with his/her work. NWE has project set up and has started design. B. Temporary Facilities and Controls (Section 01 5000)  Provide Construction fencing to keep unauthorized personnel out of staging and construction areas  Use of Swim Center’s toilets acceptable provided they are cleaned and maintained in a condition acceptable to Owner  Electricity available from Owner’s existing electrical service Page 4 of 4 C. Closeout Procedures (Section 01 7700)  One year warranty walk-through with Owner required, contractor responsibility to schedule  Two year warranty on maintenance/repairs to the HVAC system and related components.  Other Items to Note: A. School ends June 10. Students will need pedestrian access to the rear of the high school adjacent to the air handler location. B. Owner would like recycling of removed equipment wherever possible and practical as opposed to landfilling significant equipment. C. Protect pool deck and pool shell while working on or over these surfaces. Damage to the pool deck or the pool shell will be repaired at the Contractor’s expense.  Updated Plan Holders List  Additional Discussion Items:  Questions about paint touchup responsibilities of the Contractor were brought up during the walk-through. This will be addressed in Addendum No. 1.  It was asked who installed and services the existing Swim Center fire alarm system: It was installed and is serviced by Fire Suppression Systems, 2171 Industrial Drive, Bozeman, MT 59715, 586-9510.  A question was raised as to where recycling proceeds from removed equipment on the project will be directed: The proceeds from recycling existing mechanical equipment that is to be removed shall be kept by the Contractor.  It was asked what the project budget was for this project, to be used for bonding purposes: The engineer’s estimate of project cost for bonding purposes is $180,290.  Site Tour:  A walk-through of the site was conducted for interested contractors to evaluate site conditions and see where work is to be performed. Other parties interested in an additional walk- through may contact the Engineer, Morrison-Maierle, Inc., at 406-587-0721.