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HomeMy WebLinkAbout9-26-07 Dump Truck call for bids and bid specsCITY OF BOZEMAN, MONTANA C A L L F O R B I D S One (1) New Current Model Year 2007 or 2008 Dump Truck Sealed bids will be received by the Bozeman City Clerk's Office, Bozeman, Montana, at the office in City Hall, 411 East Main Street, Bozeman, Montana, until 2:00 p.m. on Wednesday, September 26, 2007, at which time the bids will be publicly opened at the City Hall before the City Clerk for One (1) New Current Model Year 2007 or 2008 Dump Truck Full and detailed specifications on the equipment to be furnished may be obtained at the office of the City Clerk, City Hall, 411 East Main Street, Bozeman, Montana 59715, telephone number (406) 582-2320, or by e-mail at agenda@bozeman.net. The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received. DATED at Bozeman, Montana, this 12th day of September 2007. _______________________________ Cynthia Jordan Delaney Acting City Clerk Legal Ad Publish: Sunday, September 16, 2007 Sunday, September 23, 2007 City of Bozeman Bozeman Water/Sewer Department Bozeman, MT 59715 Bid specifications and bid form. Note: The bid must be submitted on this form. One (1) New Current Model Year 2007 or 2008 Dump Truck The vehicle described herein shall be new American manufactured from 2007 or 2008 production and shall be in compliance with the 2007 emission laws. All parts and accessories, which are required to compose a complete unit, shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit. Schedule I Cab and Chassis Section 1 Standard Options All standard options, whether expressly stated here or not, shall be included. Cab interior shall be of the manufacturer’s medium quality. Yes __________ No __________ Exceptions _____________________________________ Section 2 Color Color shall be an off white, truck and dump bed. Yes __________ No __________ Exceptions _____________________________________ Section 3 Cab Cab style shall be front-end hood. Tilt type, short conventional style hood. Yes __________ No __________ Exceptions _____________________________________ Cab shall be of huck bolt construction. Yes __________ No __________ Exceptions _____________________________________ Hood shall be equipped with hood safety latch to prevent hood from closing while maintaining truck. Yes __________ No __________ Exceptions _____________________________________ Left hand seat shall be a National air ride, low profile. Seat must allow for seat tilt back angle and lumbar adjustment or equivalent. Yes __________ No __________ Exceptions __________________ ___________________ Passenger seat shall be a bucket type seat with seat belt and cloth covered. Yes __________ No __________ Exceptions _____________________________________ All windows shall be tinted safety glass. Yes __________ No __________ Exceptions _____________________________________ Retractable seat belts shall be lap/shoulder type. Yes __________ No __________ Exceptions _____________________________________ Unit shall have heavy duty windshield wipers with factory windshield washer and a delay function. Yes __________ No __________ Exceptions _____________________________________ Unit shall have arm rests on each door if not provided on the seat. Yes __________ No __________ Exceptions _____________________________________ Cab shall have a minimum eight (8) inch cab assist handles on both right and left side. Yes __________ No __________ Exceptions ________________________ _____________ Cab shall have dome lights with manual and automatic door switch. Yes __________ No __________ Exceptions _____________________________________ Electric horn shall be provided. Yes __________ No __________ Exceptions _____________________________________ Air horn with shield shall be provided. Yes __________ No __________ Exceptions _____________________________________ Unit shall have daylight doors with a right hand peeper window. Yes __________ No __________ Exceptions _____________________________________ Doors shall have full length stainless steel hinges and door seals shall be mounted on the doors. Yes __________ No __________ Exceptions _____________________________________ Mirrors shall be king size west coast type, both driver and passenger sides, approximately 16” x 7.” Six inch convex mirrors shall be mounted below the west coast mirrors. Mirrors shall be mounted to the cab and not the doors. Yes __________ No __________ Exceptions _____________________________________ Both driver and passenger side primary mirrors shall be heated. Yes __________ No __________ Exceptions _____________________________________ Unit shall have factory installed AM/FM radio with clock. Yes __________ No __________ Exceptions _____________________________________ Unit shall have under dash center console with cup holders and 12 volt outlets. Yes __________ No __________ Exceptions _____________________________________ Heater shall be high output w/minimum two (2) speed fan. Yes __________ No __________ Exceptions _____________________________________ Unit shall have air conditioning. Yes __________ No __________ Exceptions _____________________________________ Un it shall have dual sun visors. Yes __________ No __________ Exceptions _____________________________________ Cab shall have full length heavy duty insulated rubber floor covering. Yes __________ No __________ Exceptions _____________________________________ Unit shall have common key for door and ignition. Two (2) keys will be provided. Yes __________ No __________ Exceptions _____________________________________ Section 4 Instruments and Controls Instrument panel shall be in view of the operator’s vision. Yes __________ No __________ Exceptions _____________________________________ One manifold gauge Yes __________ No __________ Exceptions _____________________________________ One electric fuel gauge Yes __________ No __________ Exceptions _____________________________________ One amp or volt meter Yes __________ No __________ Exceptions ____________________________ _________ Air restriction indicator mounted on the dash. Yes __________ No __________ Exceptions _____________________________________ Hour meter shall run when key is turned in the on position. Yes __________ No __________ Exceptions _____________________________________ Speedometer shall be calibrated to compensate for axle ratio and tire size. Yes __________ No __________ Exceptions _____________________________________ Self canceling signal switch w/emergency flashers Yes __________ No __________ Exceptions _________________________ ____________ Oil pressure gauge Yes __________ No __________ Exceptions _____________________________________ Transmission temperature gauge Yes __________ No __________ Exceptions _____________________________________ Water temperature gauge Yes __________ No __________ Exceptions _____________________________________ Air pressure turbo gauge Yes __________ No __________ Exceptions _____________________________________ Cruise control Yes __________ No __________ Exceptions _____________________________________ Switch & indicators for air tail gate and pintle hitch Yes __________ No __________ Exceptions _____________________________________ Warning system which consists of lights and buzzer for low oil pressure, high water temperatures and low air pressure Yes __________ No __________ Exceptions _____________________________________ Unit shall have one (1) flip valve on dash for customer-installed single speed PTO. Includes indicator light. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with wiring pigtail for box installation. Yes __________ No __________ Exceptions _________________________ ____________ Truck shall have color-coded and numbered wiring and air lines. Yes __________ No __________ Exceptions _____________________________________ Section 5 Frame Frame shall be reinforced to a maximum RBM for this GVW. Yes __________ No __________ Exceptions _____________________________________ Unit shall have two (2) front and two (2) rear mounted tow hooks. Yes __________ No __________ Exceptions _____________________________________ Unit shall have air lock pintle hitch size 580. Yes __________ No __________ Exceptions _____________________________________ Section 6 Tires 14 ply traction type steel radical to meet or exceed total GVW rating. Yes __________ No __________ Exceptions _____________________________________ Unit shall have pressure maintenance system, Cat Eye or equal. Yes __________ No __________ Exceptions _____________________________________ Front tires shall be 16 ply highway tread 12R22.5. Yes __________ No __________ Exceptions ____________________ _________________ Rear tires Yes __________ No __________ Exceptions _____________________________________ Section 7 Wheels Steel Disc Budd type same as manufacture rating. Yes __________ No __________ Exceptions _____________________________________ Duals shall have ample clearance to allow the use of heavy duty truck, single or dual tire chains. Recommended spacing is 1 ¾” minimum. Yes __________ No __________ Exceptions _____________________________________ Unit shall have mud flaps front and rear of duals and rear of front tires. Yes __________ No __________ Exceptions _____________________________________ Section 8 Rear Axle Suspension & Brakes Rear axle shall be a dual axle rated for 40,000 pounds, and all axle components must match the 40,000 pound rating. Yes __________ No __________ Exceptions _____________________________________ Unit shall have a driver-controlled differential lock for rear axle at tandem. Yes __________ No __________ Exceptions _____________________________________ Rear suspension shall be a Chalmers walking beam type suspension. Yes __________ No __________ Exceptions _____________________________________ Unit shall be air dryer equipped. Yes __________ No __________ Exceptions _____________________________________ Section 9 Front Axel and Suspension Front axle shall be a 14,600 pound front axle, and all axle components must match the 14,600 rating. Yes __________ No __________ Exceptions _____________________________________ Section 10 Engine Engine shall be 8.3 liter or larger with a minimum horsepower rating of 300hp and 850 foot-pounds of torque. Yes __________ No __________ Exceptions _____________________________________ Engine shall be a wet sleeve engine for longevity purposes. Yes __________ No __________ Exceptions __________________________ ___________ Engine must be bio-fuel compatible. Yes __________ No __________ Exceptions _____________________________________ Engine shall be equipped with a “Jake Brake” compression-style engine brake. Yes __________ No __________ Exceptions _____________________________________ Cooling system shall be a heavy duty cooling system with permanent type anti-freeze to -40° with cold climate package and heaters. Yes __________ No __________ Exceptions _____________________________________ Engine shall have fuel filters with heaters and warning lights. Yes __________ No __________ Exceptions _____________________________________ Engine shall have spin on type fuel and oil filters. Oil filter must be full flow. Yes __________ No __________ Exceptions _____________________________________ Engine unit shall be equipped with a factory-installed block heater with a minimum 1000 watts 120 volts receptacle mounted under left hand door. Yes __________ No __________ Exceptions _____________________________________ Muffler shall have a maximum silence rating or latest U.S. Government specifications. Yes __________ No __________ Exceptions _____________________________________ Must have a left side mounted vertical exhaust with safety guard. Yes __________ No __________ Exceptions _____________________________________ Fuel tank shall be an aluminum tank, fifty (50) gallon minimum. Steps shall have safety tread. Yes __________ No __________ Exceptions _____________________________________ Truck shall have all fluid checks located on the driver side of the truck. Yes __________ No __________ Exceptions ___________________________ __________ Section 11 Transmission Transmission shall be an Allison 3000RDS 6-speed with PTO drive gear. Yes __________ No __________ Exceptions _____________________________________ Transmi ssion driver PTO with electric controls to be mounted in the cab. Yes __________ No __________ Exceptions _____________________________________ Section 12 Electrical Alternator shall be a 100 amp minimum. Unit shall have a minimum of two (2) heavy duty 12 volt batteries, with a minimum of 1800 cold cranking amps (C.C.A.). Yes __________ No __________ Exceptions _____________________________________ Unit shall have a battery disconnect to kill all the power from battery at the battery. This disconnect shall be mounted near the left hand door. Yes __________ No __________ Exceptions _____________________________________ Unit shall have emergency flashers. Yes __________ No __________ Exceptions _____________________________________ All lights including clearance and brake lights are to be L.E.D. Yes __________ No __________ Exceptions _____________________________________ Backup alarm must be OSHA approved. Yes __________ No __________ Exceptions _____________________________________ Section 13 Dump Body Dump bed shall have a 10.7 yard capacity with an inside length of 14 feet with a 2 inch taper for easy load release. Yes __________ No __________ Exceptions _____________________________________ Color shall be an off white with Dupont Tuff Coat primer. Yes __________ No __________ Exceptions _____________________________________ All grease zerks shall be readily accessible, tubed if necessary. Yes __________ No __________ Exceptions _____________________________________ Bed shall have a minimum dumping angle of 50 degrees. Yes __________ No __________ Exceptions _____________________________________ Floor shall be made out of a minimum 7 gauge high strength steel. Yes __________ No __________ Exceptions ________________________________ _____ The box side construction is to be a minimum 10 gauge high strength steel (50 grade), a minimum height of 34” (inches). Four vertical boxed braces per side, with fully boxed to rail sides. Yes __________ No __________ Exceptions _____________________________________ One Quarter (1/4) cab shield shall be mounted with 2” (inches) of clearance between the cab. The cab shield height needs to kept to a minimum height for the purpose of a cab light bar. Yes __________ No __________ Exceptions _____________________________________ The tail gate shall be of a minimum 10 gauge strength steel (50 grade), reinforced with steel vertical braces, and one horizontal brace. Yes __________ No __________ Exceptions _____________________ ________________ Heavy duty 1 ¼” pins on top and at the latch mechanism. Latch system will be air. Yes __________ No __________ Exceptions _____________________________________ Stop and turn lights in rear corners shall be LED style, solder connections and heat shrink tubing placed over the solder joints. Crimp type connectors will be rejected. Yes __________ No __________ Exceptions _____________________________________ Dump body shall be with an air/electric tail gate. Tail gate shall have 3/8” (inch) high test chains to control tail gate opening. Yes __________ No __________ Exceptions _____________________________________ Air trip “pancake-type” tail gate release valve with switch mounted in cab. Yes __________ No __________ Exceptions _____________________________________ A folding ladder to get into the box shall be mounted on the left front side; first step to be mounted 18” off the level ground. Yes __________ No __________ Exceptions _____________________________________ Bed shall be equipped with a single cylinder, front-mounted telescopic hoist, N.T.E.A. class 100. Inverted cylinder is not acceptable. Yes __________ No __________ Exceptions ______________________ _______________ Truck is to be equipped with a 580 air pintle position locking hitch. Yes __________ No __________ Exceptions _____________________________________ Truck is to have two (2) “D” rings for trailer safety chains on each side of pintle hitch. Yes __________ No __________ Exceptions _____________________________________ Section 14 Options The options listed for this truck shall be priced and listed separately from the main bid. Please include prices separate from the standard vehicle. Truck: Engine upgrade to a minimum of 330 HP, 1000 lb-ft torque Yes ___ Cost $_______ Power windows, driver and passenger side Yes ___ Cost $_______ Passenger side air seat Yes ___ Cost $_______ Polished aluminum wheels, steering and outside duals Yes ___ Cost $_______ Stainless steel cab visor with marker lights Yes ___ Cost $_______ Bed: Bottom bed mounted box vibrator Yes ___ Cost $_______ High lift tailgate Yes ___ Cost $_______ WARRANTY: Unit shall have standard manufacturer’s warranty Yes ___ MANUALS: Manuals must cover all parts, service wiring diagrams, and all major components. Unit shall be supplied with at least two complete manuals and two CD-ROM manuals. Manuals shall be the same used in the supplier’s maintenance shop. Any outside vendors installing various components on this unit shall include original parts and service manuals. Yes __________ No __________ Exceptions _____________________________________ D ELIVERY: Supplier shall have 120 calendar days upon receiving awarded bid to deliver completed vehicle. If not completed in this time frame, there will be a $100.00 a day penalty until vehicle is received. Yes __________ No __________ Exceptions _____________________________________ TRAINING: A minimum of 8 hours of operation and safety training by a factory-trained certified trainer. Training will be completed upon delivery of the new machine at the facility determined by the City of Bozeman and will include general service, maintenance, operator orientation, and safety training. Yes __________ No __________ Exceptions _____________________________________ PROPOSAL GUARANTEE Bids shall be accompanied by an acceptable form of Bid Security in the amount of 10% of the Total Bid. Acceptable forms of Bid Security are as follows: Certified Check, Cashier’s Check, Bank Draft, Lawful US Currency, Bank Money Order, or Bid Bond made payable to The City of Bozeman. (Bid bond form attached hereto.) BID BOND KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, ______________ _________________________as Principal, __________________________________as Surety, are hereby held and firmly bound unto THE CITY OF BOZEMAN as OWNER in the penal sum of _____________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. Signed, this _______ day of ___________________, 20____. The Condition of the above obligation is such that whereas the Principal has submitted to the City of Bozeman a certain BID, attached hereto and hereby made a part hereof to enter into an Agreement in writing, for the supplying of: One (1) New Current Model Year 2007 or 2008 Dump Truck. NOW, THEREFORE, (a) If said BID shall be rejected, or (b) If said BID shall be accepted and the Principal shall execute and deliver an Agreement attached hereto (properly completed in accordance with said BID) and shall in all other respects perform the agreement created by the acceptance of said BID, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such BID; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. ___________________________________(L.S.) Principal ___________________________________ Surety By:________________________________ IMPORTANT--Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located. CITY OF BOZEMAN, MONTANA BID FORM Your bid must be submitted on this form. The City of Bozeman is requesting sealed bids for One (1) New Current Model Year 2007 or 2008 Dump Truck. Bids will be received by the Bozeman City Clerk's Office, Bozeman, Montana, at the office in City Hall, 411 East Main Street, Bozeman, Montana, until 2:00 p.m. on Wednesday, September 26, 2007, at which time the bids will be publicly opened at the City Hall before the City Clerk at City Hall. Make/Model: ____________________________________ Total Bid: $_______________ ____________________ Written amount of Total Bid: ________________________________________________________________________ _____________________________ _____________________________ _ Name of Bidder Signature _____________________________ ______________________________ Address of Bidder Title _____________________________ ______________________________ City, State, Zip Code Date (Seal) ______________________________ License No. (if applicable) The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received.