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HomeMy WebLinkAboutParking Lot RFP updated 1-4-07CITY OF BOZEMAN REQUEST FOR PROPOSALS FOR THE PURCHASE OR LEASE OF THE CITY-OWNED PARKING LOT AT THE SOUTHEAST CORNER OF MENDENHALL STREET AND WILLSON AVENUE RFP Issued by Chris Kukulski, City Manager I. Introduction: The Bozeman City Commission has decided to consider responsible proposals for the lease or purchase of the City-owned parking lot at the southeast corner of Mendenhall Street and Willson Avenue. In taking this action, the Commission stated that, at a minimum, proposals must demonstrate advancement of the goals and objectives contained in a variety of adopted plans and policies, including: the Downtown Business Improvement District (BID) Plan; the Bozeman 2020 Community Plan; the Downtown Bozeman Improvement Plan (the Makers Plan); and the Unified Development Ordinance (Title 18 of the Bozeman Municipal Code). Proposals must also demonstrate that the parking needs of downtown business owners and customers will continue to be met in an acceptable manner. II. Proposal Requirements: a. Twenty proposal packets must be submitted for review by various entities and individuals described below. b. Proposals must address how the goals and objectives of various adopted plans and regulations would be advanced, including but not limited to those contained in: Sections 4.7 (Downtown Bozeman) and 4.9 of the Bozeman 2020 Community Plan; The Downtown Bozeman Improvement District Plan (Makers Plan); and Title 18 of the Bozeman Municipal Code (especially Chapters 18.28 and 18.46). c. Proposals shall include concept design plans and elevations for the re-use of the property. d. Submittal packets shall include a schedule of all project financing sources and the following documents: bank commitment letter indicating loan-to-value and all contingencies; bank statements and/or brokerage statements covering 100% of the project costs. Projects will be evaluated, in part, on the financial strength of the proposal. . III. Minimum Performance Criteria: a. The “status quo” must be retained on publicly accessible parking spaces. In other words, in some manner, 28 spaces should be replaced within the area with reasonable access provided. Preference will be given to proposals that actually increase the number of publicly accessible parking spaces beyond 28. b. If the buyer fails to perform on the approved project within three years, the City will refund the sale price less a $10,000 penalty to the buyer, and the property will revert back to the City. c. The buyer shall guarantee, through a development agreement or similar instrument, that a certain level of tax dollars will be generated by the project based on the estimated taxable value of the project. Because the property is in a Tax Increment Finance District (TIFD) the district would in theory receive a portion of the new taxes generated. This guaranteed minimum tax generation is critical in that several states, including Montana, commonly change commercial tax calculations. Therefore without the guaranteed minimum, the funds might not otherwise be paid to the TIFD. (This calculation would be based on the developer’s best estimation of the investment and that information would be utilized by the department of revenue in order to calculate the estimated taxes that would be generated by the project). d. Until the existing parking lot is made unusable, the public spaces therein shall be leased back to the City for $1. e. The sale must be consistent with Ordinance 1658 requiring that an appraisal be conducted in order to set a minimum value on the publicly owned asset. The appraisal needs to be based on the property’s highest and best use consistent with zoning and not simply on its current use as a surface parking lot. f. If the City fails to approve the project through its approval process outlined in the Unified Development Ordinance, the property shall revert back to the city without penalty. IV. Review Process: a. Upon receipt of the submittal materials described above, the City shall cause them to be reviewed by the Parking Commission, the City Finance and Legal Departments, City Planning Department and others deemed necessary by the City Manager. b. Upon review, and within thirty days of receipt of proposals, various City departments and others conducting review shall provide their comments, rankings, and recommendations regarding each to the City Manager. Comments, rankings, and recommendations will be made by each reviewing entity based on the minimum performance criteria and requirements described above. c. Within 15 days of receipt, The City Manager will review the comments, rankings, and recommendations of each of the reviewing entities, and forward his summary remarks, rankings, and recommendations to the City Commission as an Action Item at a regularly scheduled meeting. d. The City Commission will evaluate all relevant material pertaining to the potential lease or sale of the City-owned parking lot at the southeast corner of Mendenhall Street and Willson Avenue and shall determine which proposal, if any, best addresses the criteria contained herein and best advances the goals and objectives of the City’s adopted plans for the downtown area. Pursuant to State law, a minimum of four out of five Commissioners must vote to approve the sale or lease of the subject property. e. If the Commission finds that one of the submitted proposals adequately meets the minimum criteria and requirements of this RFP, and concludes that it is in the best interest of the community to lease or sell the property, they may direct the City Manager to negotiate a lease or sale with the entity which submitted the proposal. However, the Commission reserves the right to reject any and all proposals. V. Submittal Deadline and Instructions: Twenty copies of Proposals must be submitted by 5:00 p.m. Friday, February 9, 2007 to the address listed below. A complete version of the proposal packet must also be submitted in .pdf format. (Hand Delivery) City Manager’s Office Bozeman City Hall 411 East Main Street Bozeman MT 59715 OR (USPS Mail) City Manager Bozeman City Hall P.O. Box 1230 Bozeman, MT 59771-1230 VI. Additional Information: Questions regarding this Request for Proposals may be e- mailed to Chris Kukulski, City Manager, ckukulski@bozeman.net, .