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Home My WebLink AboutResolution 5234 Authorizing Change Order 4 with Martel Construction for Anderson PavilionVersion April 2020 RESOLUTION 5234 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION / MODIFICATION OF CONTRACT WITH MARTEL CONSTRUCTION BOZEMAN, MONTANA. WHEREAS, the City Commission did, on the 4th day of November 2019, authorize award for General Contractor / Construction Manager services for the repair of the Anderson Pavilion at Bogert Park (formerly known as the Bogert Pavilion), to Martel Construction Bozeman, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Martel Construction, as contained in the Change Order 4, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 Version April 2020 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 20th day of October, 2020. ___________________________________ CYNTHIA L. ANDRUS Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 Page 1 of 2 N:\0417\083 - Bogert Roof\06 Construction\CO (Change Orders)\Change Order #4\COB Change Order Form - Bogert CO#4 - Final.doc CHANGE ORDER No. 4 DATE OF ISSUANCE 9/11/20 EFFECTIVE DATE 9/11/20 OWNER City of Bozeman CONTRACTOR Martel Construction Contract: Bogert Pavilion - GMP Amendment 2 Project: Bogert Pavilion Renovation OWNER's Contract No. 181901 ENGINEER Morrison Maierle ENGINEER's Contract No. April 1st, 2019 You are directed to make the following changes in the Contract Documents: Description: Changes to the shoring connection and connection of the steel beam to GLB per ESI #1 (attached) Reason for Change Order: Update to connections per RFI #001, the additional cost for the connections is being requested the contingency be used to cover the additional items. Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 696,714 Original Contract Times: Substantial Completion: 9/9/20 Ready for final payment: 9/9/20 (days or dates) Net Increase (Decrease) from previous Change Orders No. 1 to 3 : $ 0.00 Net change from previous Change Orders No. 1 to No. 4 : N/A Substantial Completion: 5 Ready for final payment: 5 (days) Contract Price prior to this Change Order: $ 696,714 Contract Times prior to this Change Order: Substantial Completion: 9/14/20 Ready for final payment: 9/14/20 (days or dates) Net increase (decrease) of this Change Order: $ 28,600 (to be used from Contingency) Net increase (decrease) this Change Order: Substantial Completion: 0 Ready for final payment: 0 (days) Contract Price with all approved Change Orders: $ 696,714 Contract Times with all approved Change Orders: Substantial Completion: 9/14/20 Ready for final payment:9/14/20 (days or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date RECOMMENDED BY: APPROVED BY: 8/26/20 (ENGINEER - Signature) Date OWNER (Authorized Signature) Date 9/21/20 Provide additional roofing membrane for roof area. Documents indicated a smaller roof area then what exists on site. DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85 12/14/2020 DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 Page 2 of 2 N:\0417\083 - Bogert Roof\06 Construction\CO (Change Orders)\Change Order #4\COB Change Order Form - Bogert CO#4 - Final.doc CHANGE ORDER INSTRUCTIONS A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 08.24.20 Revised 08.20.20 City of Bozeman Bozeman, Montana 59715 ATTN: Jon Henderson Martel COR # 04 R1.1 PROJECT:Bogert Pavilion Repairs SUBJECT:Roof Area Increase & 2x edge REFERENCE:Quality Roofing Quote Dear Jon: We propose to provide all labor, materials, and equipment required to perform the above mentioned work. Our lump sum quotation is based on our interpretation of the instructions and scope of work identified by the Proposal Request(s). If we have misinterpreted this information in any way (omissions, etc.) please advise us prior to processing this quotation into a formal Change Order. Other wise, our interpretation shall stand as correct. We have not been directed to proceed with the work. At this time, we are hereby requesting 0 calendar days for a time extension Please note this proposal is valid until 8/28/20. Approval beyond that date may result in additional costs or delays. Our proposal is based on receipt of a signed Change Order within (25) calendar days. We are requesting an Adjustment to the Project lump sum for the amount of:28,600.00$ If you have any questions, please call me at (406) 600-4057 Sincerely, MARTEL CONSTRUCTION, INC. John Kalmon Enclosure(s) CC.File DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 Martel ConstructionSpreadsheet ReportPage 2Bogert Pavilion Renovation - CO#4 Roof Area Increase & 2x Edge8/25/2020 10:37 AMGroupPhaseDescriptionTakeoff QuantityLabor AmountMaterial AmountSub AmountEquip AmountOther AmountTotal Amount07-0000THERMAL & MOISTURE PROT.107-5300Membrane Roofing2Change to Untreaded 2x4 at Roof Edge(1.00)ea--(181)--(181)3Add for actual Roof Area vs. Bid Docs.1.00ea--26,592--26,5924 Membrane Roofing26,41126,411 THERMAL & MOISTURE PROT.26,41126,411Estimate TotalsDescriptionAmountTotalsRateLaborMaterialSubcontract26,411EquipmentOther26,41126,411General Liability Insurance2550.890%Gross Receipts Tax2861.000%Builders Risk510.180%Bond2350.820%Construction Fee1,3625.000%Construction Contingency2,18928,600Total28,600DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 226,544DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060 Bogert Pavilion CO#4 Estimate Project Roof Area 27,632 s.f. Plan Roof Area 24,742 s.f. Added Area 2,890 s.f. cost basis $9.20 CO#3 Proposed $26,591.68 310 s.f. $9.20 Martel contingency $2,852.00 2,580 s.f. $9.20 Owner contingency $23,739.68 Plan Roof Area 108’end – end of GL Beam arch (1/S200) 3’-8” end of GL Beam to OS of 2x sub-facia (2/S300) 111’-8”TOTAL ARCH LENGTH (111.7’) 220’-6” Roof Length grid 1-10 8.75”GL Beam width (2 ends) 3”2x sub-facia (2 ends) 221’-6” TOTAL ROOF LENGTH (221.5') 111.7’ Arch x 221.5’ Length = 24,742 s.f. TOTAL PLAN AREA Project Roof Area 124.75’ Arch Length (OS edge 2x sub-facia) x 221.5’ Total Roof Length = 27,632 s.f. TOTAL PROJECT AREA bottom joist to outside of plywood (Martel add) west side 45” - (32”+3”sub) = 10” east side 42” - (32”+3”sub) = 7” 1.4’ x 221.5’ Length = 310 s.f. CO#4 Plan Roof Area 108’end – end of GL Beam arch (1/S200) 3’-8” end of GL Beam to OS of 2x sub-facia (2/S300) 111’-8”TOTAL ARCH LENGTH (111.7’) 220’-6” Roof Length grid 1-10 8.75”GL Beam width (2 ends) 3”2x sub-facia (2 ends) 221’-6” TOTAL ROOF LENGTH (221.5') 111.7’ Arch x 221.5’ Length = 24,742 s.f. TOTAL PLAN AREA Project Roof Area 124.75’ Arch Length (OS edge 2x sub-facia) x 221.5’ Total Roof Length = 27,632 s.f. TOTAL PROJECT AREA bottom joist to outside of plywood (Martel add) west side 45” - (32”+3”sub) = 10” east side 42” - (32”+3”sub) = 7” 1.4’ x 221.5’ Length = 310 s.f. DocuSign Envelope ID: FF3ADA3C-6554-439D-9732-D1112B124B85DocuSign Envelope ID: 13F6D2FF-D20D-4790-A318-11599E928060