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HomeMy WebLinkAboutResolution 5327 Establishing Sustainability Board Resolution 5327 Page 1 of 6 RESOLUTION 5327 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING THE SUSTAINABILITY BOARD AND DISBANDING THE CLIMATE PARTNERS WORKING GROUP, AND RECOGNIZING THE DISBANDING OF BOTH THE RECREATION AND PARKS ADVISORY BOARD AND THE BOZEMAN BEAUTIFICATION BOARD. WHEREAS, Article IV, Section 4.07 of the Bozeman Charter permits the City Commission to create boards, commissions, or committees as determined necessary; and WHEREAS, on April 16, 2018, the Bozeman City Commission formally adopted the Bozeman Strategic Plan via Resolution 4852; and WHEREAS, the Strategic Plan Section 1.2 Community Engagement encourages the City of Bozeman to “[b]roaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders” by “restructure[ing] or combin[ing] City boards and committees to more effectively advise the City and engage the public”; and WHEREAS, City Staff prepared a Memorandum and Proposed Plan for board restructuring, made the plan available on May 20, 2021 for public review, and provided public notice to inform the public of the opportunity to review and comment on the Proposed Plan; and WHEREAS, the City Commission held public work sessions on February 23, May 25, and June 22, 2021 during which it received and reviewed all public, written and oral testimony on the restructuring of City boards; and WHEREAS, on June 22, 2021, and in consideration of such testimony, the City Commission confirmed direction for City Staff to move forward with restructuring the City’s advisory boards; and DocuSign Envelope ID: ACD8D6BF-E8AB-4253-980F-925970178FB9 Resolution 5327 Page 2 of 6 WHEREAS, the City Commission now determines the creation of a Sustainability Board is necessary to further the stated priority of Community Engagement as established in Strategic Plan Section 1.2 and to further other goals and objectives of the City, and recognizes that, due to the City’s holistic approach to sustainability, it will bisect all of the Boards; and WHEREAS, the City Commission created and established the Climate Partners Working Group pursuant to Resolution 4358 (Nov. 21, 2011) and determines to disband the current Climate Partners Working Group and its duties and functions to the Sustainability Board; and WHEREAS, the City Commission created and established the Recreation & Parks Advisory Board (“RPAB”) and determines to disband the current RPAB and assign a portion of its duties and functions to the Sustainability Board; and WHEREAS, the City Commission created and established the Beautification Advisory Board pursuant to Ordinance No. 1360 (Jan. 11, 1993) and determines to disband the current Beautification Advisory Board and assign its duties and functions to the Sustainability Board; and NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that: SECTION 1: DISBANDING OF CLIMATE PARTNERS WORKING GROUP, THE RECREATION AND PARKS ADVISORY BOARD, AND THE BOZEMAN BEAUTIFICATION BOARD; TERMINATION OF CURRENT MEMBER APPOINTMENTS AND TERMS The Bozeman City Commission hereby disbands the Climate Partners Working Group, the Recreation and Parks Advisory Board, and the Bozeman Beautification Advisory Board effective at 11:59 PM on November 30, 2021. In doing so, this Resolution hereby supersedes Resolution No. 4538. Chapter 2, Article 5, Divisions 2 (Recreation and parks Advisory Board) and 8 (Beautification Advisory Board) are being repealed pursuant to Ordinance 2085. Effective at 11:59 PM November 30, 2021 the appointment and terms of all current members of the Climate Partners Working Group, the Recreation and Parks Advisory Board, and the Bozeman Beautification Advisory Board shall terminate. SECTION 2: CREATION AND PURPOSE OF THE SUSTAINABILITY BOARD The Bozeman City Commission hereby creates and establishes the City of Bozeman Sustainability Board effective December 1, 2021. The purpose of the Sustainability Board is to cultivate policies DocuSign Envelope ID: ACD8D6BF-E8AB-4253-980F-925970178FB9 Resolution 5327 Page 3 of 6 that enhance the social and environmental livelihood of Bozeman citizens, and make advisory recommendations to the City Commission and, if requested by the City Manager to the City Manager regarding policies that promote a modern, holistic approach to sustainability and resiliency. The Sustainability Board will encourage policies that: 1. Maintain and implement appropriate environmental initiatives that protect and conserve Bozeman’s natural resources and ecological diversity; 2. Consider human and environmental impacts resulting from urban growth and development on Bozeman’s air, water, and soil quality, as well as on plants, other natural habitats, and wildlife; and 3. Incorporate sustainability policies when implementing recreation opportunities. SECTION 3: FOCUS AREAS OF THE SUSTAINABILITY BOARD. The following areas of focus are hereby assigned to the Sustainability Board: 1. Climate Planning. The Sustainability Board will provide advisory recommendations to the City Commission, and as requested by the City Manager to the City Manager, on policies related to the City of Bozeman’s Climate Plan. The policies the Board advises on must seek to ensure Bozeman is a leader in mitigating the impacts of climate change. 2. Recreation. The Sustainability Board will provide advisory recommendations to the City Commission, and as requested by the City Manager to the City Manager, regarding policies which ensure the City’s recreational opportunities are sustainable for present and future generations. The Sustainability Board is aware that while promoting the City’s recreational opportunities, the guiding principle of reducing the City’s environmental footprint, and using sustainability and resiliency into decision-making processes serve as the foundation for its advisory recommendations. 3. Beautification. The Sustainability Board will assist the City in implementing the City’s annual Clean-Up Week. SECTION 4: POWERS/DUTIES, MEMBERS/COMPOSITION, AND ORGANIZATION OF THE SUSTAINABILITY BOARD 1. Powers and Duties. The Sustainability Board is hereby authorized to exercise the following powers and duties: DocuSign Envelope ID: ACD8D6BF-E8AB-4253-980F-925970178FB9 Resolution 5327 Page 4 of 6 A. Advise the City Commission and City Manager, when requested, as provided in Sections 2 and 3 of this Resolution. B. Abide by the Rules of Procedure, as set forth in a resolution to be approved by the City Commission, for the Board’s operation and conduct of business. C. The Board may have such other duties and responsibilities as the City Commission or City Manager, from time to time, may direct. D. The actions of the Board are advisory only, do not constitute policy of the City, and are not be binding upon the City Commission or the City Manager. The City Commission or City Manager may adopt all or any part of any recommendation of the Board. 2. Members: Appointments and Terms. A. The City Commission will make all appointments to the Sustainability Board. B. The Board will consist of seven members. A quorum will consist of a majority of all members. C. Board Members may serve no more than (2) two terms. For the initial terms of members, the City Commission will appoint three members to a three-year term and four members to a two-year term. Upon the expiration of the initial term, all members will be appointed to a two-year term. Terms will run on the calendar year. D. Board Members must be at least 18 years old and be residents of the City. F. Board Members will not receive compensation for their service. Board Members are entitled to previously authorized expenses, including travel expenses, incurred during the discharge of duties. G. Board Members serve at the pleasure of the Commission and may be removed by a majority vote of the Commission for any reason. 3. Office of Agency; Staff Support. The Sustainability Board will maintain its records in the office of the City department designated by the City Manager to maintain the records of the Board. The City Manager may assign one or more staff to assist the Board in its duties and functions. The City Manager may also designate one or more staff to serve as the liaison to the Board. The City Manager may authorize the assigned Staff Liaison, in consultation with the Board Chair, to develop and approve agenda items for the Board’s consideration and assist the Board in all of its functions. 4. Meetings. The Sustainability Board Meetings must be open to the public as provided for in Montana law. Meetings must be held on a regular basis and must be in the Bozeman City Commission room unless such room is unavailable or not sufficient for the nature of the meeting. The Board must comply with and is subject to all requirements and City policies related to open meetings and public participation and engagement. DocuSign Envelope ID: ACD8D6BF-E8AB-4253-980F-925970178FB9 Resolution 5327 Page 5 of 6 5. Ethics and High Performing Boards. All Sustainability Board activities and its appointed members must comply with, and are subject to, the State of Montana and the City Code of Ethics. In addition, the Board and its members must comply with and are subject to City policies related to the performance, behavior, and procedures of City boards, as established by the City Commission or City Manager. 6. Public Information. All written and electronic information created by the Board or its members in conducting its duties constitutes public information and is subject to disclosure and the records retention requirements pursuant to Montana law. DocuSign Envelope ID: ACD8D6BF-E8AB-4253-980F-925970178FB9 Resolution 5327 Page 6 of 6 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 10th day of August, 2021. ____________________________________ CYNTHIA L. ANDRUS Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney DocuSign Envelope ID: ACD8D6BF-E8AB-4253-980F-925970178FB9