HomeMy WebLinkAboutResolution 5288 Updating the Fee Schedule for Parks and Recreation Facility Use and Programs1
RESOLUTION 5288
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, UPDATING THE FEE SCHEDULE FOR PARKS AND RECREATION
FACILITY USE AND PROGRAMS.
WHEREAS, Resolution 4861 established or amended fee schedules for Park and
Recreation Department facility use and programs, and
WHEREAS, the City Commission approved Resolution 4861 on April 16, 2018 which
included a noticed public hearing, held during the April 16, 2018 City Commission Action Item
Agenda; and
WHEREAS, the adopted fee schedule for parks and recreation facility use and programs
included an annual review by the Recreation and Parks Advisory Board and for any recommended
amendments to be presented to the City Commission on subsequent Commission Consent
Calendars and;
WHEREAS, the Recreation and Parks Advisory Board reviewed the Parks and
Recreation Fee Schedule for Facility Use and Programs at their March 11, 2021 and April 8, 2021
meetings and;
WHEREAS, The Recreation and Parks Advisory Board voted unanimously at their
April 8, 2021 meeting to recommend that the City Commission adopt the Parks and Recreation
Policy and Fee Schedule for Facility Use and Programs fee updates, and
WHEREAS, public notice was provided in conformance with Montana Code Annotated
7-1-4127 regarding this resolution to address updating the Parks and Recreation Fee Schedule for
Facility Use and Programs; and
WHEREAS, the Bozeman City Commission conducted such public hearing on
updating the Parks and Recreation Fee Schedule for Facility Use and Programs, in accordance with
Montana Code Annotated 7-6-4013, on June 15, 2021, and
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WHEREAS, The Parks and Recreation Department Director has submitted a
recommendation for an update of Parks and Recreation Fee Schedules, and
WHEREAS, The City Commission finds value in the update, and the Recreation and
Parks Advisory Board annual review and recommendation of the Parks and Recreation Fee
Schedule for Facility Use and Programs;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana:
Section 1
That the Policy and Fee Schedule, attached hereto as Exhibit “A”, be updated for parks and
recreation facility use and programs;
Section 2
The updated Policy and Fee Schedule for Facility Use Programs shall be effective July 1, 2021
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 15th day of June 2021.
___________________________________
CYNTHIA L. ANDRUS
Mayor
ATTEST:
________________________________________
MIKE MAAS
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
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POLICY AND FEE SCHEDULE
FOR FACILITY USE AND PROGRAMS
FY21 UPDATES 4/1/21
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Table of Contents
Section 1: Park Reservation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 2
Section 1.1: Park Pavilion Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
Section 1.2: Community Garden Plot Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . Page 4
Section 1.3: Park Open Space and Trails Reservation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
Section 1.4: Park Facilities Reservation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
Section 1.5: User Group & Special Event Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
Section 2: Recreation Facilities Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
Section 2.1: Recreation Facilities-Extended Term Reservations Policies . . . . . . . . . . . . . . . . . . . Page 11
Section 3: Aquatic Facility Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 12
Section 4: Alcohol Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 15
Section 5: Vending Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 16
Section 6: Recreation and Aquatic Program Scholarship and Refund Policy & Fees. . . . . . . . . . Page 16
Section 7: Non-city of Bozeman Resident Fee Policy for Facilities and Programs . . . . . . . . . . . . Page 17
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The purpose of this document is to outline reservation policies and fees for Parks and Recreation facility use and
programs in a format that is straightforward, easily updateable and available to the public. The Parks and
Recreation Advisory Board will review the schedule annually, and fee changes will be recommended to the City
Commission for approval.
A. Reservation Types:
1. Park Pavilion Reservations
2. Community Garden Plot Reservations
3. User Group Agreements
4. Special Event Permits
B. Priorities for use of Park Facilities:
1. City of Bozeman Parks and Recreation Department Programs
2. Long term user groups in good standing
3. Schools and nonprofit groups
4. General public
C. General Park Facilities Reservation Requirements:
1. Request for use applications are due to the Parks and Recreation Director or designee for review one month
prior to the event start date.
2. Fees are due at the time reservations are made.
3. Each group in the priority list is served on a first come, first served basis.
4. Good standing status is required to make a reservation.
5. A reservation entitles the user to exclusive use of an assigned area during reserved hours. All park policies
must be abided by and the park must remain open to the general public unless otherwise approved by the
Parks and Recreation Director.
6. Any costs due to damages caused by renter or any person(s) within their party are the responsibility of the
renter. This includes but is not limited to damage or destruction caused by abuse or misuse of the facility,
garbage left at the site, or equipment which was moved that is not replaced to its original location, such as
picnic tables, bases on ball fields, bleachers, etc.
7. Reservations are final with completion of the reservation form or agreement, the Recreation Manager or
designee has approved the form or agreement and entered it into the reservation system, and the deposit
and fees are received.
8. Any request for fee reduction must be submitted 60 days prior to the event and must be approved by the
Parks and Recreation Director or designee.
9. The use of public parks or facilities for personal or business profit is prohibited without first obtaining the
applicable agreement (Per BMC Sec. 26.02.070).
10. All reservation and usage requirements stated in this document apply unless otherwise approved by the
Director of Parks and Recreation.
Section 1: Park Reservation Policies
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Eighteen pavilions in the city park system are available to rent April 1-September 30 and are offered in the
following time blocks: 8:00am-3:00pm, 3:30pm-10:00pm, or a full day from 8:00am-10:00pm. Pavilions may be
reserved six months in advance in the same calendar year. Between October 1 and March 31, pavilions are used
on a first come, first served basis. Each pavilion available to rent has a capacity. See chart below. Reservation
requests that exceed the capacity will be considered under a user group agreement (Section 1.5). A Public
Assembly Permit is required for any park reservation with a group size of 75 or more people. There is no
nonprofit discount available for pavilion reservations.
A. Pavilion Reservation Policies:
Section 26.02.030 of the City of Bozeman Municipal Code must be referred to for more details regarding
park prohibitions. A section of the code is included in all park pavilion applications that must be signed by
renters.
B. Pavilion Reservation Fees:
Tier IV Reservation Fee
Up to 200 person capacity $200.00 - Resident 1/2 Day
$280.00 - Non Resident 1/2 Day
$320.00 - Resident Full Day
$448.00 - Non Resident Full Day
Tier III Reservation Fee
Up to 100 person capacity $100.00 - Resident 1/2 Day
$140.00 - Non Resident 1/2 Day
$160.00 - Resident Full Day
$224.00 - Non Resident Full Day
Tier II Reservation Fee
Up to 50 person capacity $50.00 - Resident 1/2 Day
$70.00 - Non Resident 1/2 Day
$80.00 - Resident Full Day
$112.00 - Non Resident Full Day
Tier - Capacity Name Tier - Capacity Name
Tier IV - 200 Anderson Pavilion at
Bogert Park
Tier I - 15 Kirk Park Pavilion North
Tier III - 100 Bozeman Pond Pavilion - 15 Kirk Park Pavilion South
Tier II - 50 Glen Lake Rotary Park
Pavilion
- 20 Norton Ranch Park Pavilion
- 50 Lindley Park Pavilion - 20 Oak Springs Park Pavilion
-50 Rotary Centennial
Pavilion
- 20 Reunion Pavilion*
- 50 Shane Lalani Pavilion* - 20 Sandan Park Pavilion
Tier I - 20 Beall Park Pavilion - 20 The Lakes at Valley West-East
Pavilion
- 20 Creekwood Park Pavilion - 20 The Lakes at Valley West-West
Pavilion
- 20 Davis Pavilion* - 20 Valley West Park Pavilion
- 20 Dumke Pavilion*
*Located in Story Mill Community Park
Section 1.1: Park Pavilion Reservation Policies & Fees
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Tier I Reservation Fee
Up to 20 person capacity $25.00 - Resident 1/2 Day
$35.00 - Non Resident 1/2 Day
$40.00 - Resident Full Day
$56.00 - Non Resident Full Day
D. Refund Policy
When a reservation is cancelled more than 15 days prior to the reservation date, a $25 processing fee will be
held from the paid fees. If the cancellation or change occurs 14 days or less, no refund will be issued.
Community garden plots are available to rent for a fee in three locations: 25 plots at Bozeman City Hall, 21 plots
in Westlake Park, and 42 plots in Langhor Park. Garden plot agreements are renewed every year for gardeners in
good standing. If not in good standing, an agreement will be terminated and deposit held.
A. Responsibilities of the gardener:
1. Use only organic fertilizers, pesticides, and herbicides.
2. Bear all liability incurred, including but not limited to, the use or misuse of pesticides, herbicides, or
other chemicals.
3. Remove all silage from the site by sundown on the last Sunday in October, or deposit will be forfeited.
4. Do not exceed the boundaries of the garden plot assigned.
5. Do not use motor vehicles in the park.
B. Garden Plot Fees
Garden Fee per plot annually Deposit
Langhor $60.00 $60.00
Westlake $50.00 $50.00
City Hall $40.00 $40.00
Some open space and trails in city parks may be available to rent through a User Group Agreement (Section 1.5).
A. Field Requirements and Reservation Information
1. The Bozeman Parks and Recreation Department makes every effort to have fields ready for play at the
beginning of each season, weather dependent. The Bozeman Parks and Recreation Department reserves
the right to change the starting date of field availability. During the month of March, turf is often wet
and not actively growing, and therefore susceptible to damage from use. Fields may not be available to
reserve until April 1, weather and turf conditions dependent. During any month, especially April and
May, it is important that use be cancelled when fields are too wet and may be damaged by play. Should
damage result from use, repair costs will be deducted from the security deposit. If repair costs exceed
the security deposit, the organization will be invoiced the difference. The organization will also be
Section 1.3: Park Open Space and Trails Reservation Policies
Section 1.2: Community Garden Plot Reservation Policies & Fees
Section 1.4: Park Facilities Reservation Policies
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required to reinstate the amount necessary to bring the security deposit to the required amount during
seasonal play.
2. Misuse resulting in damage will result in the organizations loss of field use and will affect its ability to
reserve fields in the future.
3. The Parks and Recreation Director or Designee shall approve all field preparation vehicles and
equipment prior to use. (Section 1.5)
4. Regulation soccer goals must be secured to the ground for safety, using a weight system approved by
the Parks and Recreation Director or Designee.
B. Banners and Signs at Sports Facilities
Any signage intended to be affixed to fencing, structures, or to be staked in the ground must be approved by
the Parks and Recreation Director or Designee. Signs may not block the view of the public or cause a
distraction. All signage must be removed upon conclusion of the reservation. (per BMC Sec. 38.28.160.)
C. Accident Reporting
In the event of an accident or emergency, the organization/reservation holder is required to complete a
Bozeman Parks and Recreation Department accident report and submit to the Department within 24 hours
of the incident.
D. Refunds-Sports Facilities
For a full refund, cancellations must be submitted to the Parks and Recreation Department a minimum of 15
working days prior to the start of the reservation. Working days are considered Monday-Friday, 8:00am-
5:00pm. Holidays are not considered working days.
Security Deposits will be refunded if:
1. No damage has occurred to the facility or equipment
2. All fees were paid in full as stated in the user group agreement
3. All user group agreement requirements were met
4. If damage did occur, the deposit fee will not be released until the damages are fixed by the
organization and final inspection and approval by the Parks and Recreation Director or
designee is complete.
5. If damages have not been corrected or contracted to be corrected within 14 days of the event,
the full deposit will be forfeited.
E. Field Preparation
Field preparation and infield maintenance on all baseball and softball fields is the responsibility of the
renter. This includes weed pulling, dragging, base placement and striping. Only water based paint approved
by the Parks and Cemetery Superintendent is allowed on all fields. Chalk is prohibited.
Field and Court Types:
A. Athletic Fields-Diamond
The following are available to rent:
1. Christie Fields
2. Kirk Fields
3. North Grand Fields
4. Softball Complex
5. West Babcock Fields
B. Non Programmed Park Space
In order to support the demand for field space for a variety of organized field sports, certain non-
programmed park areas may be reserved for practices. The field areas are not meant to have official
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league games or sports events. Non-programmed park space may also be reserved for camps and
fitness classes through a user group agreement.
C. Tennis and Pickeball Courts
Reservations for general public, single court use are not accepted. Use is on a first come, first served
basis. A 1 hour of play for singles and 1.5 hours for doubles rule is in place on all tennis and pickleball
courts when others are waiting. Court reservations are only available for special events and camps.
The following courts are available to rent for special events and camps:
1. Southside Tennis Courts (3 available)
2. Southside Pickleball Courts (6 available)
3. Bogert Pickleball Courts (7 available)
D. Sand Volleyball and Outdoor Basketball Courts
Reservations for general public, single court use are not accepted. Use is on a first come, first served
basis. Court reservations are only available for special events and camps.
The following sand volleyball courts are available:
1. Bozeman Pond
2. East Gallatin Recreation Area
The following outdoor basketball courts are available:
1. Beall
2. Bogert
3. Bozeman Pond
4. Valley Unit
Groups and individuals requesting use of a public park for the purpose of implementing fee or non-fee
based programs or events are required to obtain a user group agreement or special event permit. The
director may enter into agreements with various park user groups, with the fee for such agreements
established by the director. (Per BMC Sec. 26.02.040.6)
a. Admission fees may be charged for events held in conjunction with a park user group agreement or
special event permit if approved by the director and listed in the agreement or permit.
b. Articles, food, beverages or service may be sold for events held in conjunction with a park user
group agreement or special event permit, if so noted in the agreement or permit.
Types:
A. User Group Agreement
These agreements are available for providers to implement their programs for an agreed upon duration of
time. Examples include youth and adult athletic groups, camps, and outdoor fitness classes. User Group
Agreements can be submitted up to six months
B. Special Event Permit
A one-time (one day) event that requires exclusive use of a park, field, or facility will be subject to the
Special Event Permit. Examples include a race, concert, wedding, or festival will be subject to the Special
Event Permit. Special Event Permits can be submitted up to 12 months in advance. Any “pay to participate”
event, tournaments, and/or clinics and camps will be subject to the Special Event Permit, and all obligations
and responsibilities that go with it. Special Event Permits do not grant exclusive use of the park without
written approval from the Parks and Recreation Director or designee. An admission fee to a permitted event
cannot be charged without written approval from the director. Exclusions to this policy include special
events covered in an existing user group agreement. No refunds are issued if a special
event permit is cancelled.
Section 1.5: User Group & Special Event Policies & Fees
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Fees [A 3% increase may be added annually due to inflation.]
A. User Group:
a. Assessed according to the facility type (Section 1.4) or as established by the Director in the User Group
Agreement.
b. Diamond Athletic Field fees, non-programmed park space and court use fees: $15 per hour per field,
space or court
d. Deposit determined per contract
e. Requires a $25 processing fee
B. Special Event:
a. See Pavilion Reservation Fee chart (Section 1.1) on page 3 of this document for fee information.
b. When an event exceeds 200 people, the fee is $1 per person.
c. No deposit required
d. A 50% discount applies to non-profit groups for park use fees.
e. Requires a $25 processing fee
f. Public Assembly Permit, if applicable
Required Information:
A. User Group:
a. A User Group application is required along with a $25 processing fee. Please allow 2 weeks for review.
Upon approval of a User Group Agreement, the following must be provided by the group:
1. Signed Park User Group Agreement
2. Public assembly permit application (if over 75 people)
3. Pre-season walk-though meeting with Parks and Recreation Department staff
4. Portable toilets when applicable, along with rental receipt
5. Security deposit (refundable) when applicable
6. Key deposit (refundable) when applicable
7. Park use fee
8. Liability Insurance and endorsement statement (if group size is 75 or more people)
I. Group shall maintain $1,500,000 liability insurance, $750,000 per occurrence, additionally insuring
the City of Bozeman, its officers, and agents as well as the group against loss and liability for
damages including, but not limited to, personal injury, death, or property damage arising out of,
or in connection with the use of the facility and/or park.
II. The insurance must be in place and the group shall provide proof of insurance satisfactory to the
City of Bozeman prior to the commencement of the use covered by this agreement or the use will
not commence as scheduled.
9. Alcohol waiver, if applicable
A Special Event Permit application is required. Please allow 2 weeks for review.
B. Special Event:
a. A Special Event Permit application is required along with a $25 processing fee. Please allow 2 weeks for
review.
Upon approval of a Special Event Permit, the following must be provided by the group:
1. Signed Special Event Permit
2. Public assembly permit application (if over 75 people)
3. Portable toilets when applicable, along with rental receipt
4. Security deposit (refundable) when applicable
5. Park use fee
6. Liability Insurance and endorsement statement (if group size is 75 or more people)
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I. Group shall maintain $1,500,000 liability insurance, $750,000 per occurrence, additionally insuring
the City of Bozeman, its officers, and agents as well as the group against loss and liability for
damages including, but not limited to, personal injury, death, or property damage arising out of, or
in connection with the use of the facility and/or park.
II. The insurance must be in place and the group shall provide proof of insurance satisfactory to the
City of Bozeman prior to the commencement of the use covered by this agreement or the use will
not commence as scheduled.
7. Alcohol waiver, if applicable
8. Proof of nonprofit status, if applicable
9. A run map, if applicable
10. Approval of a Waiver to Sell Goods, if applicable
11. Approval of any tens, canopies, shade structures prior to assembly, if applicable
Park Use Policies:
A. Condition of Premises
It is expressly understood and agreed upon that renter agrees to maintain and leave all facilities clean, safe,
and in a sanitary condition. Failure to do so will result in the renter paying all costs incurred by the City of
Bozeman to return the premises to its original condition at a rate of $50 per hour. The City may apply any
security deposit received from the user group toward such costs.
B. Reservations
There shall be no SUBLICENSING of fields, parks or facilities. Sublicensing of a field, park or facility shall be
cause for forfeiture of any security deposit and termination of the user group agreement or special event
permit. Periods not identified as exclusive in the user group agreement or special event permit will be open
to the public or may be reserved by another user group.
C. Contacts
The renter will be responsible for designating an individual who will be the sole contact for the group. A
backup contact shall also be provided. They will be responsible for the initial walk-through, final walk-
through, keys checked out, and any assessment charged to the user group pursuant to the agreement or
permit. In addition, the renter will provide a list of numbers and email addresses of all officers.
D. Schedule
The renter shall submit, through their appointed designee, a schedule of events the renter plans to hold on
the premises during the term of the agreement or permit.
E. Field Preparation
It is the sole responsibility of the renter to prepare the fields for game play and practice. On all turf areas,
approved athletic field water based paint will be applied. Chalk is prohibited. Maintenance and care of the
infield/skinned area is the responsibility of the user group. The Parks and Recreation Director or designee
shall approve all field preparation vehicles and equipment prior to use.
F. Field Lights
The field lights (if applicable) are the sole responsibility of the renter. This includes maintenance and paying
the utility bill. The City of Bozeman will contact the user group designee with the amount owed upon
receiving the utility bill. It is the renter’s responsibility to pay the bill before the due date.
G. Restrooms/Litter
Renters will be responsible for policing grounds, dugouts, and fields for litter and equipment left out, on, or
near the fields. This includes but is not limited to infield drags, painting machines, hoses, and tarps. The
garbage collected will be deposited into the trash receptacles located throughout the park. If there are no
garbage receptacles it is up to the user group to provide them. Tarps shall be placed in proper areas. Other
equipment shall be returned to buildings or dugouts.
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H. Snow Removal
Snow removal by user groups is not allowed on any fields. If snow is plowed off, there will be a charge for
damage to irrigation heads, turf, fencing, and other related items.
I. Rain
Games shall be postponed in the event of wet, saturated turf. Excessive wear due to play on wet fields will
be the responsibility of the user group. Renovation and mitigation will be charged to the renter.
J. Improvements
Any changes, modifications, or improvements to the park shall require a plan and must be approved by the
Parks and Recreation Director or designee prior to work being done. At a minimum the plan shall include:
schedule of work, timeline, design details, notice of start and completion. City staff shall be consulted
regarding guidelines on planning a project and any pre-conferences before the commencement of a project.
K. Inflatable Structures
Renter agrees to indemnify, protect, defend, save and hold harmless the City, its officers, employees,
agents, and volunteers from and against any and all liability, claims, suits, and causes of action for death or
injury to persons, or damage to property, resulting from intentional or negligent acts, errors, or omissions of
renter arising out of the setup, use or operation of inflatable bounce houses or other similar inflatable
apparatus (the “Inflatable Structure”), or resulting from any violation of any federal, state, or municipal law
or ordinance, the extent caused, in whole or in part, by the willful misconduct, negligent acts, or omissions
of renter, which occurs related to the setup, use or operation of the Inflatable Structure.
L. Park Prohibitions
Section 26.02.030 of the City of Bozeman Municipal Code must be referred to for more details regarding
park prohibitions.
The Recreation Division manages four community buildings that are home to Parks and Recreation Department
programs and are available to the public to rent for private events. Facilities may be reserved 1 year in advance.
A. Recreation facilities available to reserve:
Name and Location Building Capacity
Beall Park Recreation Center, 415 N. Bozeman Ave. 74 people
Lindley Center, 1102 E. Curtiss Ave. 150 people
Story Mansion, 811 S. Willson Ave. 83 people (with tables and chairs)
181 people (chairs only)
230 people (no tables and chairs)
Story Mill Community Center - Gymnasium,
600 Bridger Dr.
140 people (with tables and chairs)
470 people (no tables or chairs)
B. Recreation Facility Reservation Policies:
1. You must be 18 years of age or older to reserve a recreation facility. You must be at a minimum 21 years
of age to have alcohol at your event (see #5 below).
2. The time block you’ve paid for is the only time you may be in the building, including your guests, your
caterer and rental companies. All rental equipment must be picked up before your reservation end time
listed above. An additional reservation time may be needed.
Section 2: Recreation Facilities Reservation Policies & Fees
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3. A) A cleaning/damage deposit is required for all facility reservations. Once the cleaning and damage
facility check has been completed after your event by our staff, we will process your refund. Any
damage to the facility, loss of key, or failure to clean the facility to the standards set by the Parks and
Recreation Department will result in a deduction of the cleaning/damage deposit. If the cost of cleaning
and/or damage exceeds the deposit amount, the renter will be sent an itemized statement for the
remaining cost of cleaning/damage repair. The statement must be paid within 30 days of the date of
issue.
B) Anyone who rents an indoor recreation facility (regardless of group size) will be required to hire a
professional, licensed, insured cleaner to clean the building immediately following their event and
provide proof of the hire. Proof of hire must be submitted BEFORE your reservation takes place. The
cleaner has to be done no later than two hours after your reservation time ends.
4. All items must be removed from the facility by the end of the reservation time listed on the agreement.
After returning the key, the deposit (or remainder thereof) will be mailed to the renter by the City of
Bozeman Finance Department within three weeks.
5. Public drinking or display or exhibition of open alcoholic beverages (open containers) is prohibited in
public parks and recreational facilities. (per BMC 4.04.030) A waiver of this requirement may be
granted. (per BMC 4.04.050) A separate application and fee are required.
6. A ‘safety supervisor’ is required for events with 75 or more adults (minimum 18 years of age) where
alcohol is served.
7. Selling of goods, alcoholic beverages, or charging admission to attend a function is prohibited without
approval of the Parks and Recreation Director. (per BMC 26.02.070)
8. Smoking is prohibited in all recreation facilities. If there is evidence of smoking in the facility, all of the
deposit will be withheld.
9. The renter is responsible for the conduct and actions of the individuals attending the function.
Attendees shall not mark, deface, or remove any tables, chairs, benches, refrigerators, railings,
equipment, signs, or other city property.
10. Recreation facilities are located in residential areas. Strobe lights, loud noise, indoors or outdoors, are
prohibited. Music may be played inside the facility with the volume adjusted so it cannot be heard
outside and shall end by 10:00pm. If we receive a complaint from the neighbors after 10:00pm or police
are called, renter will lose their deposit. BMC Noise Ordinance applies to all rental facilities.
11. Animals are not permitted in the recreation facilities except service animals authorized under the
Americans with Disabilities Act.
12. Vehicles shall park in designated parking areas only.
13. Roller blade or skateboard use is prohibited inside facilities and on porches.
14. Overnight stay and camping is prohibited.
15. Renter is responsible for shoveling sidewalks and stairs. A shovel and ice remover are provided.
16. All functions in Recreation facilities must end by 11:00pm. Renter is responsible to clean the facility
immediately after the function according to the clean-up list and remove all personal effects. Cleaning
must be completed by 6pm or 1am, depending on reservation time.
17. Renter shall pick up all glass and litter in and around the facility and deposit in the dumpster.
18. Renter shall report all damages to the Parks and Recreation Department. All non-reported damage or
violations of these policies may result in the loss of privilege to rent this facility.
19. No tape, staples, nails or tacks on the walls or ceiling. Nothing adhered to walls or doors.
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20. The entire deposit will be forfeited if excessive cleaning is required or unsanitary conditions exist (i.e.,
vomit) upon inspection.
21. Any police officer shall have full authority to void facility rental permits should the activity hereby
approved become disruptive or abusive to disrupt the peace of the area or involve any violations of park
or building rules and regulations. Violation of rules, regulations, or laws may result in denial of future
reservation requests.
22. It will take 2-3 weeks for your deposit to be returned to you via a check in the mail.
C. Facility Rental Refund Policy
When a reservation is cancelled or a change is requested (i.e. date or location) more than 15 days prior to
the reservation date, a $25 processing fee will be held from the paid deposit. If the cancellation or change
occurs 14 days or less, the full deposit will be held back.
D. Recreation Facilities Rental Fees:
Beall Park Recreation Center Story Mansion
Deposit Amount $200 Deposit Amount $500
Friday HALF DAY (5pm-11pm) Monday-Thursday (9am-4pm or 5pm-11pm)
City of Bozeman Resident $130 City of Bozeman Resident $250/half day
Non-city of Bozeman Resident $156 Non-city of Bozeman Resident $300/half day
Saturday or Sunday (9am-4pm or 5pm-11pm) Monday-Thursday FULL DAY (9am-11pm)
City of Bozeman Resident $130/half day City of Bozeman Resident $500
Non-city of Bozeman Resident $156/half day Non-city of Bozeman Resident $600
Saturday or Sunday FULL DAY (9am-11pm) Friday-Sunday (9am-4pm or 5pm-11pm)
City of Bozeman Resident $260 City of Bozeman Resident $500/half day
Non-city of Bozeman Resident $312 Non-city of Bozeman Resident $600/half day
Lindley Center Friday-Sunday FULL DAY (9am-11pm)
Deposit Amount $200 City of Bozeman Resident $1,000
Monday-Thursday (9am-4pm or 5pm-11pm) Non-city of Bozeman Resident $1,200
City of Bozeman Resident $65/half day Non-city of Bozeman Resident $78/half day
Monday-Thursday FULL DAY (9am-11pm)
City of Bozeman Resident $130 Non-city of Bozeman Resident $156
Friday-Sunday (9am-4pm or 5pm-11pm) Story Mill Community Center Gym
City of Bozeman Resident $130/half day City of Bozeman Resident $35 per hour
Non-city of Bozeman Resident $156/half day Non-city Bozeman Resident $50 per hour
*Deposit amount equals rent amount and a three
Friday-Sunday FULL DAY (9am-11pm) hour minimum is required for gym reservations
City of Bozeman Resident $260 Non-city of Bozeman Resident $312
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E. For all City-sponsored functions, there will be no deposit, processing fee, or reservation fee. Hiring of a
janitorial service will be required.
F. Non-Profit rates are 50% off, require tax documentation, and apply to Beall, Lindley Center, and Story
Mansion fees only.
Extended term facility reservations are available for individuals or organizations interested in implementing a
fee or non-fee based program over an extended period, not to exceed three months. Reservations must be
made at least 30 days prior to the reservation date.
Upon approval by the Parks and Recreation Director or designee the following must be provided:
1. Facility reservation application and fees
2. Cleaning/Damage deposit as determined per contract
3. Fee as determined per contract
4. Liability Insurance and endorsement statement
1) Group shall maintain $1,500,000 liability insurance, $750,000 per occurrence, additionally insuring
the City of Bozeman, its officers, and agents as well as the group against loss and liability for
damages including, but not limited to, personal injury, death, or property damage arising out of, or
in connection with the use of the facility and/or park.
2) The insurance must be in place and the group shall provide proof of insurance satisfactory to the
City of Bozeman prior to the commencement of the use covered by this agreement or the use will
not commence as scheduled.
5. Alcohol waiver application, if applicable. (See Section 4: Alcohol Policies for details.)
City of Bozeman Aquatic Facilities
1. Bozeman Swim Center, 1211 W. Main Street
2. Bogert Pool, 325 S. Church Ave.
The Bozeman Swim Center is a 50 meter, 8-lane indoor aquatic facility which is divided into a 25 yard pool and a
25 meter pool from the end of August to the middle of March utilizing a removable bulkhead. Bogert Pool is an
outdoor pool and has two swimming areas: a 25-yard pool ranging from 3.5 feet to 9 feet and a shallow pool
with depths from 1 foot to 3 feet. Children age 13 and under require supervision from an adult who is at least
18 years old at all times per Montana Health Code.
A. Aquatic Facilities available to rent
1. Bozeman Swim Center
a. Entire Pool
b. 50 meter lanes
c. 20 yard lanes
d. 25 meter lanes
e. 25 yard lanes
B. Priority for use of aquatic facilities
1. City of Bozeman Parks and Recreation Department Programs
2. Long-term User Groups in good standing
3. Schools and Nonprofit Groups
Section 2.1: Recreation Facilities-Extended Term Reservations Policies
Section 3: Aquatic Facility Reservation Policies & Fees
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4. General Public
NOTE: Hours of availability depend on the type of event and the number of people in the group. All group
rentals must be approved by the Parks and Recreation Director or designee.
C. Aquatic Facility Rental Policies
1. Groups (teams) shall put in and take out the lane lines.
2. All swimmers must exit the water by contracted times.
3. Swimmers must wait to put in lane lines until a coach is on deck.
4. Swimmers are not allowed in the water until a coach and lifeguards are on deck.
5. Liability Insurance and endorsement statement is required, naming the City of Bozeman, Its Officers and
Agents as additionally insured for $1,500,000 and $750,000 per occurrence.
6. Groups need to abide by all pool rules and etiquette.
D. Pool Rules: MT HEALTH CODE ARM 37.115.1402
1. The main drains must be clearly visible and sharply defined from any point on the side of the pool.
Anything else requires the management to close the pool.
2. Take a cleansing shower before using the pool.
3. Please do not use the pool if you have had diarrhea or any other disease transmittable by the water in
the past two weeks.
4. Swimmers who are not toilet trained must wear a swim diaper with waterproof pants and elastic
openings for the legs and waist.
5. Do not change diapers near or on the deck.
6. Do not bring food, drink, gum or tobacco into the pool or onto the deck area.
7. No animals in the pool or deck area except as required under the American with Disabilities Act.
8. Offensive or unsanitary behavior is prohibited.
9. Non-swimmers and children under the age of 13 shall not use the pool without a responsible adult in
attendance. Adults must be 18 or older.
E. City of Bozeman Pool Rules
1. Don’t flip the float mats
2. Don’t step onto the mats from the side of the pool
3. No hitting with the noodles (people or the water)
4. Lifeguards may ask kids to take swim test/put on a lifejacket
5. Jump in feet first, no spins or backward jumps
6. Diving allowed only in the deep end (past tall, white guard chair)
7. No flips or back dives
8. Kids may not use the lap swim or water fitness equipment
9. We do not lend out goggles
10. No rough play
11. No food or drinks on the pool deck
12. No glass in the facility
13. No running on the pool deck
14. Groups must provide one adult, 18-years or older, for every 10 kids under 14
15. Patrons must be respectful of lifeguards, fellow patrons, the facility and its rules
16. Patrons may not distract the lifeguards from their surveillance duties
17. Failure to comply with the pool rules and codes may result in suspension from the facility
18. Passes and Punch cards have a 10-day grace period, which during this time, there is a $25 processing fee
for reimbursement. No refunds will be issued after ten days.
F. Dry Land Practice Guidelines
1. All dry land practice times must be approved by management.
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2. The area directly adjacent to the Swim Center on the west side of the building may be used for dry land
practice.
3. Deck space may be used for dry land practice. When deck space is used, exercises that keep swimmers
feet in contact with the deck may be performed. Exercises that increase the odds of slipping such as
jumping jacks and burpees are prohibited.
G. Lap Swimming Etiquette
1. Entering the water
Always use a feet-first entry into shallow water. If the lane is crowded, always ease in, using a feet-first
entry. You may dive into the pool from the deep end, but only if the pool is completely clear in front of
you.
2. Circle Swimming
Follow the arrows on the bottom of the pool for proper lap swimming directions. Do not swim on the
blue lines. If you are not sure, ask a lifeguard for assistance.
3. Passing
The best place to pass someone is at the wall. A light touch of the foot of the person in front of you will
indicate to them to stop at the wall and let you pass. If you pass in the middle of the pool, it should be
between the backstroke flags, and you should pass in the inside or middle of the lane. Make sure the
way is clear. You can also lightly touch the person’s foot to indicate you will be passing them and they
should “hug the lane.”
4. Number of People in a Lane
Several people (as many as 6 or more) can fit in a lane if proper etiquette is observed and swimmers of
like speed are together.
5. Lane Speed
The lanes are designated Fast, Medium, and Slow. These terms are relative, so the best way to find the
lane that is best for you is to watch those that are swimming. If you are the first one in the lane, abide
by the circle swimming rules so others may join you. If you aren’t sure what lane, ask a lifeguard for
assistance. Swimming in the same lane with people at your same pace could help you swim better and
have a better workout.
6. Stopping/Resting
If you are resting on the wall, stay to the right side of the lane to stay away from swimmers coming in.
Stopping in the middle of the pool should be avoided. If the lane is crowded and one person stops, all
will have to stop. Be aware of the swimmers around you at all times. Do not start if a swimmer is inside
the backstroke flags.
7. Water Jogging/Walking
Water jogging and walking can take place in lane one, following the direction and rules of circle
swimming.
8. The Diplomacy of Shared Space
If someone makes a suggestion concerning any of mentioned etiquette topics, try to make adjustments
in the spirit of cooperation. If you make a suggestion to another swimmer, try to do it as diplomatically
as possible. Lifeguards will intercede only if there is a problem that cannot be resolved or if there
appears to be a safety concern. If you are not sure, ask a lifeguard for assistance.
H. Private Swim Lesson Policy
1. Lessons must be one on one. Group lessons are prohibited.
2. Instructor and participant must pay the entrance fee.
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3. Private lessons are allowed during recreation swim times in the recreation swim area. A roped off space
is not provided.
I. Aquatic Fees:
1. Locker rental fees: $10/month, limited lockers available for rent.
2. Swim Meet Fee: $178.32/hour the building is occupied.
3. Coaching certificate: $50
Daily Admission
Age Resident Fee Non-Resident Fee
Infants age 2 and under FREE FREE
Youth (3-18 years) $3.00 $4.00
Adult (19-59 years) $4.00 $5.00
Senior (60+ years) $3.00 $4.00
Family Swim (Fridays) $10.00 per family $10.00 per family
Membership Passes
Pass Type 1 Month 3 Months 6 Months 12 Months
Youth
(3-18 years) $30 City/$42 Non $72 City/$101 Non $108 City/$151 Non $161 City/$225 Non
Adult
(19-59 years) $40 City/$56 Non $96 City/$134 Non $144 City/$201 Non $214 City/$300 Non
Senior
(60+ years) $30 City/$42 Non $72 City/$101 Non $108 City/$151 Non $161 City/$225 Non
Family $192 City/$268 Non $288 City/ $403 Non $428 City/$600 Non
Punch Cards
Age Resident Fee Non-Resident Fee
Youth (3-18 years) $40.00 $50.00
Adult (19-59 years) $50.00 $60.00
Senior (60+ years) $40.00 $50.00
Aquatic Facility Rental Fees
50 Meter Lane $12.73 per lane per hour
25 Meter or Yard Lane $6.37 per lane per hour
20 Yard Lane $4.24
City of Bozeman (Ord. No. 1616, § 1(9.70.040), 7-12-2004) All forms and documents must be submitted at least
two weeks in advance. All alcohol waivers must be attached to a reservation, whether it be for a facility, park
pavilion, special event, or user group. Alcohol waivers will not be approved without a reservation.
A. FOR AN EVENT WITH LESS THAN 75 PEOPLE
(Adults age 18 and up)
Section 4: Alcohol Policies & Fees
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1. Complete Alcohol Waiver form for under 75 adults
B. FOR AN EVENT WITH 75 OR MORE PEOPLE
(Adults age 18 and up)
1. Complete Alcohol Waiver form for over 75 adults
2. Responsible Beverage Server Certificate:
Someone who has attended the Responsible Beverage Service Training must serve and be responsible
for the alcoholic beverages during the duration of the event. A copy of their certification of training
must be provided to the Parks and Recreation Department.
3. Certificate of Insurance and Insurance Endorsement Statement:
Provide a Certificate that names the "City of Bozeman, its officers, agents, and employees" as
additionally insured on a primary non-contributory basis for $1.5 million per occurrence & $750,000 for
each claim and host liquor liability of not less than $1 million. Policy must be acceptable by the City of
Bozeman.
4. Safety Plan that addresses:
a) Identify Safety Plan Supervisor that must be present for duration of event and ensures that plan is
adhered to.
b) How admission of those who are under the legal age to drink will be handled & consequences when
underage drinking occurs.
c) How those under the influence of alcohol will be handled – will alternate transportation be offered?
d) Action to be taken in the event of a disturbance or medical or other type of emergency any other
measures to be taken to maintain a safe environment for those in attendance.
C. Alcohol Waiver Fees:
Type Fee
City of Bozeman Resident $25 per waiver
Non-City Resident $35 per waiver
Vending of any kind in public parks and in recreation facilities is prohibited without Parks and Recreation
Director Approval. With Director Approval, vending is only allowed when attached to a user group agreement,
special event, pavilion reservation or facility reservation. A Waiver to Sell Goods form must be submitted a
minimum of one month prior to the event.
A. Youth Scholarship Program
Any child (0-18 years old) who is a resident of the City of Bozeman, who wishes to participate in a Bozeman
Parks and Recreation Department program and is in need of financial assistance, may apply for a scholarship.
Proof of residency is required. Contracted classes and job training classes (Water Safety Instructor or
Lifeguarding) are not included in the scholarship program.
Individuals that are eligible for scholarships may apply for 20% to 100% of programs costs for a maximum of
$200.00 per year (first come first served until the scholarship funds are exhausted). Current poverty guidelines
and a sliding scale are used to determine eligibility. Applications are reviewed by a committee and strict
confidentiality is maintained.
Section 6: Recreation and Aquatic Program Scholarship and Refund Policy & Fees
Section 5: Vending Policies
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B. Recreation and Aquatic Program and Pass Refund Policies
Payment is due at registration and participants must be of the required age on the first day of the program to be
eligible to participate.
Refunds for program and pass cancellations will not be given unless injury or illness prevents participation. If a
participant must be cancelled out of a program, a request must be made 10 working days (Monday-Friday)
before the start of the program to receive a Parks and Recreation Department credit. Credits may be used for
future programs.
If the Parks and Recreation Department cancels a program due to low registration, weather, or any unforeseen
reason, a full refund for the cancelled program will be issued. If a swim lesson is cancelled due to weather or
unforeseen circumstances, a courtesy swim pass will be issued at the completion of the session.
Passes and punch cards have a 10 day grace period, which during this time there is a $25 processing fee for
reimbursement. No refunds will be issued after 10 days.
C. Recreation and Aquatic Program Fees Determined By:
Youth Active Aging (ages 60+)
50% of program costs, city subsidizes 50% 50% of program costs, city subsidizes 50%
Adult
100% program cost recovery
Fees for facility use and programs for non-city of Bozeman residents may be up to 40% more than the fees for
residents residing inside the City of Bozeman limits. City of Bozeman resident’s taxes support the general fund
that provides a subsidy for Parks and Recreation Department facilities and programs, therefore resident fees for
use are lower. In order to receive city rates, your primary residence must be inside the physical boundaries of
the City of Bozeman.
Section 7: Non-city of Bozeman Resident Fee Policy for Facilities and Programs
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