The URL can be used to link to this page

Home My WebLink About03-23-21 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, March 23, 2021 Page 1 of 10 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES March 23, 2021 Present: Mayor Andrus, Deputy Mayor Cunningham, I-Ho Pomeroy, Jennifer Madgic Absent: None Staff Present in the WebEx: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, Deputy City Clerk (DCC) Jesse DiTommaso A) 00:07:45 Call to Order - 6:00 PM - WebEx Video Conference B) 00:07:52 Pledge of Allegiance and a Moment of Silence C) 00:08:34 Changes to the Agenda • There were no changes to the agenda. D) 00:08:48 FYI • Mayor Andrus expressed condolences to the communities of Boulder, CO and Atlanta, GA in wake of the two mass shootings earlier this week. • DM Cunningham noted Thursday's Climate Partner's Working group at 2:00pm and Thursday's Fuel's Reduction program. He noted the vaccine distribution in Bozeman and encouraged the community to sign up for the vaccine. • Cr. Pomeroy noted the Board of Health Meeting Thursday at 7:00am. • CM Mihelich announced the library reopening on Tuesday, March 30, 2021. He announced the Police Chief job has been offered to Jim Veltcamp. He noted the community engagement process in the selection of Police Chief. E) Commission Disclosures F) 00:16:08 Approval of Minutes F.1 Approve the Regular Meeting Minutes from: March 9, 2021 March 2, 2021 February 23, 2021 February 9, 2021 February 2, 2021 December 8, 2020 DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 2 of 10 December 1, 2020 November 24, 2020 November 17, 2020 November 10, 2020 October 27, 2020 October 20, 2020 October 13, 2020 October 6, 2020 September 22, 2020 February 3, 2020 January 13, 2020 January 6, 2020 Approve the Special Meeting Minutes from: November 9, 2020 November 7, 2020 October 7, 2020 August 11, 2020 Approve the Emergency Meeting Minutes from: April 3, 2020* Executive Session minutes to be distributed separately March 23, 2020 Approve the Executive Session Minutes from: April 3, 2020 Cover Page 03-09-21 FINAL MINUTES City Commission Meeting.docx 03-02-21 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 02-23-21 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 02-09-21 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 02-02-21 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 12-08-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 12-01-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 11-24-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 11-17-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 11-10-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 11-09-20 FINAL MINUTES City Commission Special Meeting of Bozeman, Montana.docx 11-07-20 FINAL MINUTES City Commission Special Meeting of Bozeman, Montana.docx 10-27-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 10-20-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 10-13-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 10-07-20 FINAL MINUTES City Commission Special Meeting of Bozeman, Montana.docx 10-06-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 09-22-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 08-11-20 FINAL MINUTES City Commission Special Meeting of Bozeman, Montana.docx 04-03-20 FINAL MINUTES City Commission Special Meeting of Bozeman, Montana.docx 03-23-20 FINAL MINUTES City Commission Emergency Meeting of Bozeman, Montana.docx 02-03-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 01-13-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana part 2.docx 01-13-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana part 1.docx DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 3 of 10 01-06-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 00:16:17 Motion I move to approve minutes from March 9, 2021, March 2, 2021, February 23, 2021, February 9, 2021, February 2, 2021, December 8, 2020, December 1, 2020, November 24, 2020, November 17, 2020, November 10, 2020, October 27, 2020, October 20, 2020, October 13, 2020, October 6, 2020, September 22, 2020, February 3, 2020, January 13, 2020, January 6, 2020 and to approve the Special Meeting Minutes from November 9, 2020, November 7, 2020, October 7, 2020, August 11, 2020 and to approve the Emergency Meeting Minutes from April 3, 2020, and Executive Session minutes to be distributed separately from March 23, 2020 and approve the executive session minutes from April 3, 2020. I-Ho Pomeroy: Motion Terry Cunningham: 2nd 00:17:50 Vote on the Motion to approve minutes from March 9, 2021, March 2, 2021, February 23, 2021, February 9, 2021, February 2, 2021, December 8, 2020, December 1, 2020, November 24, 2020, November 17, 2020, November 10, 2020, October 27, 2020, October 20, 2020, October 13, 2020, October 6, 2020, September 22, 2020, February 3, 2020, January 13, 2020, January 6, 2020 and to approve the Special Meeting Minutes from November 9, 2020, November 7, 2020, October 7, 2020, August 11, 2020 and to approve the Emergency Meeting Minutes from April 3, 2020, and Executive Session minutes to be distributed separately from March 23, 2020 and approve the executive session minutes from April 3, 2020. The Motion carried 4 – 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None G) 00:18:07 Consent G.1 Accept Resignation of City Commissioner Michael Wallner Cover Page Wallner Resignation Notice.docx G.2 Accounts Payable Claims Review and Approval Cover Page G.3 Authorize the Mayor to Sign the Certified Local Government Grant Contract for 2021- 2022 with the Montana State Historic Preservation Office Cover Page HP CLG 2021-2022.pdf G.4 Authorize the City Manager to a Sign Midtown Tax Increment Finance Assistance Program Grant Agreement with PDI Investments, LLC for Redevelopment at 431 North 7th Avenue Cover Page Access Fitness Board Packet 20200903.pdf DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 4 of 10 G.5 Authorize the Mayor to Sign the Norton Ranch Phase 5 Major Subdivision Findings of Fact and Order, Application 21024 Cover Page 21024 CC FOF.pdf G.6 Authorize the City Manager to Sign a Notice of Award to Dick Anderson Construction, Inc. for the Water Reclamation Facility Solids Dewatering Building Expansion and Headworks Improvements Project, and Final Contract Documents Once Received Cover Page Certified Bid Tabulation Recommendation to Award_Mar 10 2021.pdf 00 51 10 - EJCDC C-510 NOTICE OF AWARD 2018.pdf G.7 Authorize the City Manager to Sign a Public Utility Easement, an Emergency Services Access Easement, and a Public Pedestrian Access Easement with Bangtail Partners, LLC for the Cottonwood and Ida PUD Project (20221) Cover Page Public Utility Easement Emergency Services Access Easement Public Pedestrian Access Easement G.8 Authorize City Manager to Sign a Conditional Irrevocable Offer of Dedication with the Human Resource Development Counsel, District IX (HRDC) for Infrastructure Improvements for the Housing First Village Site Plan Project (20348) Cover Page Irrevocable Offer of Dedication Housing First Village 03032021 signed.pdf G.9 Authorize the City Manager to Sign a Utility Easement with the Human Resource Development Counsel for Infrastructure Improvements to the Housing First Village Cover Page 2021-01-04_HFV utility easement-draft.pdf G.10 Authorize the City Manager to Sign a Sewer and Water Pipeline and Access Easement and Agreement with the Human Resource Development Counsel (HRDC) for Infrastructure Improvements to the Housing First Village Cover Page 2021-01-04_HFV Water-Sewer Easement-draft.pdf G.11 Authorize the City Manager to Sign a Professional Services Agreement with the National League of Cities Race, Equity, and Leadership (REAL) for Training Services Cover Page PSA - REAL Training.docx NLC-REAL Scope for the City of Bozeman MT 2021-02-10.pdf G.12 Authorize the City Manager to Sign a Professional Services Agreement with Aero- Graphics for the 2021 Greater Bozeman Area Digital Orthoimagery Project Cover Page Professional Services Agreement - Digital Orthoimagery 2021 Exhibit A - Aero-Graphics Scope of Services Aero-Graphics Certificate of Insurance Bozeman Aerial Photography RFP G.13 Authorize the City Manager to Sign a Professional Services Agreement with Hydro Logistics Irrigation, LLC for Irrigation System Maintenance Services in the Parks and Trails District Cover Page DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 5 of 10 Professional Services Agreement.pdf Exhibit A Scope of Services Irrigation Maintenance Zone 1.pdf Exhibit B Quote for Irrigation Services Zone 1.pdf G.14 Authorize the City Manager to Sign a Professional Services Agreement with Stay Green Sprinklers, Inc. for Irrigation System Maintenance Services in the Parks and Trails District Cover Page Professional Services Contract.pdf Exhibit A Scope of Services Irrigation Maintenance Zone 2.pdf Exhibit B Quote for Irrigation Services Zone 2.pdf G.15 Authorize the City Manager to Sign a Professional Services Agreement with Groundprint, LLC for Consultant Services for Community Development Projects Cover Page PSA Groundprint LLC with Exhibits.pdf G.16 Authorize the City Manager to Sign an Equipment Procurement Contract with Huber Technology, Inc. to Purchase the New Screw Press and New Headworks Screen Needed for the Water Reclamation Facility Solids Dewatering Building Expansion and Headworks Improvements Project Cover Page Equipment Procurement Contract Docs G.17 Authorize the City Manager to Sign an Amendment 1 to a Professional Services Agreement with Sanderson Stewart to Provide Final Design and Construction Engineering Services for the Kagy Boulevard Signal Analysis and Pedestrian Hybrid Beacon Design Project Cover Page 20210323_Kagy Boulevard PSA Amendment No 1.docx 20210323_Kagy_Design_SOW.pdf 20210323_Labor Summary - Kagy Boulevard Design Phase.pdf G.18 Authorize the City Manager to Sign an Updated Task Order 14 with Sanderson Stewart for Right-of-Way Acquisition for the Shared Use Path Along North 19th Avenue Cover Page updated Task Order 14 with Sanderson Stewart for Right of Way services for N 19th Ave pathway infill.pdf G.19 Authorize the City Manager to Sign a Task Order Number 17 for the Right-of-Way Acquisition Project for West Babcock Street from 11th Avenue to 19th Avenue Cover Page ROW Acquistion Task Order 17.pdf G.20 Provisional Adoption of Ordinance 2068, to Amend 19 Acres from B-2 Community Business District to B-2M Community Business District - Mixed, Located Approximately 650 feet West of the Intersection of Huffine Lane and Cottonwood Road, Baxter Creek 2021 Zone Map Amendment, Application 20387 Cover Page Ordinance 2068.docx BAXTER CREEK 2021 ZMA- MAP.pdf 00:18:13 City Manager Introduction • CM Mihelich provided the highlights of the consent agenda. DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 6 of 10 00:20:43 Public Comment • There were no public comments on the consent agenda. 00:24:05 Motion to approve Consent Items 1-20 as submitted. Terry Cunningham: Motion Jennifer Madgic: 2nd 00:24:18 Vote on the Motion to approve Consent Items 1-20 as submitted. The Motion carried 5 – 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None H) 00:24:41 Public Comment Mayor Andrus opened the meeting for general public comment. 00:26:58 Robin Johnson, Public Comment Robin Johnson commented on the noise ordinance hours. 00:33:55 Nick Allevato, Public Comment Nick Allevato commented in support of the City Commission looking into the noise ordinance. I) 00:34:56 Work Session I.1 November Election Work Session Cover Page Recommendation for the November Election.docx General Fund Facility Bond Analysis.docx Affordable Housing Levy and Bond Analysis.docx 00:36:33 Staff Presentation CM Mihelich and Finance Director Kristin Donald presented on potential items that could be on the November ballot. CM Mihelich outlined the work session process specific to the ballot. He presented questions for the Commission, where the items fit into the City's Strategic Plan, election timing and background. Finance Director Kristin Donald presented the facility bond. She provided background for Fire Station 2, the Swim Center, Bogert Pool, Lindley Center, and Taxpayer Impact of a facility bond. CM Mihelich introduced the options for affordable housing funding through a bond or levy. Ms. Donald presented on the current Community Housing Fund. She provided analysis, assumptions, and options. She continued to present on a 3 Mill Levy, a 7 Mill Levy, a 10 Mill Levy, and a 10 million dollar affordable DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 7 of 10 housing bond, and gave an overall analysis. CM Mihelich presented the options and their impacts, the staff recommendation, and next steps. 00:59:44 Questions of Staff Cr. Madgic asked what the cost to the median home could change to after the first year and what factors change that amount. She asked if Mill Levies could be targeted to specific groups. Cr. Pomeroy asked if the money suggested for a new Fire Station is for construction or construction and land. She suggested revisiting moving Fire Station 2 at a later date after Fire Station 1 has moved and Fire Station 4 is built. DM Cunningham asked if thought has been given to leasing land for money. He also asked the goal of repairing the pools is to create a portfolio of aquatic centers for the public. DM Cunningham asked if the affordable housing levy could have a different name. He asked what the impact of losing inclusionary zoning would be on affordable housing projects in Bozeman. He asked if the city is on track for the goals of affordable housing. What percentage of new multi-family units are below 60% median market value. He asked if any affordable housing project in the last 5 years have not needed city assistance. He asked if the 7 mil could only be used after the CAP. Mayor Andrus asked for clarification of the difference between a bond and a levy. She asked if it is possible to change a mil in the future after it's been passed. She asked if there is an amount of money attached to the specific projects on the ballot. She asked if fixing the facilities in the bond is a Band-Aid, and if so, how long until they will be able to replace those facilities. She asked why the city wants to fix the facilities before creating new facilities. Cr. Madgic asked if there is a better word than affordable housing. She also asked if there is a word other than fixing, such as repairs, to reflect the necessary facility improvements. DM Cunningham asked about property tax relief and Bozeman's role in the legislative session in regards to that. Cr. Pomeroy asked why fire station 2 cannot stay where it is. She asked how loosing inclusionary zoning will affect what they need for affordable housing. She asked how the loss of inclusionary zoning will affect the City's affordable housing fund. Mayor Andrus asked if moving fires station 1 and 2, in order to put off building fire station 4. She commented that when thinking about affordable housing in the legislature many of the bills that would have moved affordable housing forward did not make it to the floor. She asked how equity relates to putting new facilities on the west side of town. Cr. Madgic asked about the strategy of putting 3 funding issues on the ballot. 01:50:45 Recess Mayor Andrus called the meeting into recess. 01:58:43 Call to Order Mayor Andrus called the meeting back to order. 01:59:58 Public Comment Mayor Andrus opened this work session up for public comment. 02:02:24 Marilee Brown, Public Comment Marilee Brown commented on funds for active transportation facilities. 02:05:05 Kevin Thane, Public Comment DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 8 of 10 Kevin Thane commented in opposition to the 7 mil levy. He spoke in favor of a 10 million dollar bond. 02:09:07 Emily Talago, Public Comment Emily Talago commented on fire station two, the legislative session in Helena's impact on funds for the Bozeman, and using public engagement to foster a sense of community. 02:13:22 Nick Allevato, Public Comment Nick Allevato commented in opposition to higher taxes and affordable housing initiatives. 02:15:39 Emma Bode, Public Comment Emma Bode commented in favor of investments for affordable housing and progressive taxation. 02:20:57 Staff Response to Public Comment 02:23:03 Discussion Cr. Pomeroy would like to revisit reposition of Fire Station 2. She supports fixing recreation facilities, and supports the affordable housing levy. DM Cunningham's direction to the City Manager is to follow staff's recommendations. He commented further on why affordable housing initiatives are important. Cr. Madgic supports staff moving forward with their three recommendations. Mayor Andrus supports all three recommendations from staff. Cr. Pomeroy commented further in support of staff's recommendations. 02:45:46 CM Mihelich reiterated direction given to him. J) 02:48:02 Appointments J.1 Appointments to the Midtown Urban Renewal Board (MURB) Cover Page 12-14-20 CAB - A. Rutz, New Applicant.pdf 02-02-21 CAB - E. Talago, new applicant.pdf 12-02-20 CAB - H. Folkvord, New Applicant.pdf 03-04-21 CAB - T. Menuez, new applicant.pdf 02:48:06 Public Comment Mayor Andrus opened appointments to the Midtown Urban Renewal Board up for public comment. 02:49:53 Nick Allevato, Public Comment Nick Allevato commented in opposition to appointing Emily Talago. 02:52:18 Motion to appoint Hilary Folkvord as one non-voting member appointed by the City Commission with a term expiring January 31, 2024 and one non-voting member Alicia Rutz appointed by the City Commission, a term expiring January 31, 2025. Jennifer Madgic: Motion Terry Cunningham: 2nd DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 9 of 10 02:53:11 Vote on the Motion to appoint Hilary Folkvord as one non-voting member appointed by the City Commission with a term expiring January 31, 2024 and one non-voting member Alicia Rutz appointed by the City Commission, a term expiring January 31, 2025. The Motion carried 4 – 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None 02:53:35 Motion appoint one voting member to a term expiring January 31, 2022 to Emily Talago and another voting member with a term expiring January 31, 2025 to Tracy Menuez. Cyndy Andrus: Motion I-Ho Pomeroy: 2nd 02:53:57 Vote on the Motion to appoint one voting member to a term expiring January 31, 2022 to Emily Talago and another voting member with a term expiring January 31, 2025 to Tracy Menuez. The Motion carried 4 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None K) 02:54:21 FYI / Discussion Cr. Madgic recommended looking into the construction hours ordinance. CM Mihelich will bring the ordinance back to the Commission as an agenda item with a series of recommendations in addition to a dust bowl reading. DM Cunningham noted the well submitted public comment regarding noise ordinance. Cr. Pomeroy asked how many members Cr. Madgic appointed. L) 02:57:53 Adjournment ___________________________________ Cynthia L. Andrus Mayor ATTEST: DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA Bozeman City Commission Meeting Minutes, March 23, 2021 Page 10 of 10 ___________________________________ Mike Maas City Clerk PREPARED BY: _________________________________ Jesse DiTommaso Deputy City Clerk Approved on: April 13, 2021 DocuSign Envelope ID: 1DC75212-C1D4-405C-B47C-36AA6E6094CA