Loading...
HomeMy WebLinkAbout01-12-21 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, January 12, 2021 Page 1 of 8 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Tuesday, January 12, 2021 Present:Cyndy Andrus, Terry Cunningham, I-Ho Pomeroy, Michael Wallner, Jennifer Madgic Absent:None Staff Present in the Webex:City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, City Clerk (CC) Mike Maas, and Deputy City Clerk (DCC) Jesse DiTommaso A)00:04:05 Call to Order -6:00 PM -Commission Room, City Hall, 121 North Rouse B)00:08:00 Pledge of Allegiance and a Moment of Silence C)00:08:40 Changes to the Agenda There were no changes to the agenda. D)00:08:48 Public Services Announcements D.1 City offices will be closed in observance of the Birthday of Martin Luther King, Jr. There will be no City Commission meeting, on Tuesday, January 19, 2021. Cover Page E)00:09:21 FYI Mayor Andrus acknowledged Cindy Christin, Children's Library at the Bozeman Public Library, won the Montana Librarian of the Year award. She noted the Parking Commission is meeting on Thursday morning; she highlighted the upcoming Parking Engagement sessions on January 25, January 28, and February 3 from 5:30-7 PM. She reminded the public to shovel their sidewalks. Cr. Wallner congratulated Cindy Christin on her award. He noted the Pedestrian and Traffic Safety Committee is meeting on Wednesday at noon. DM Cunningham noted CAHAB is meeting on Wednesday at 8 am. CM Mihelich highlighted that all City Commission meetings are now closed captioned on our streaming platform. F)00:13:35 Commission Disclosures DM Cunningham disclosed the City's auditor firm is also utilized by a non-profit he is the Executive Director of. DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 2 of 8 G)00:14:18 Consent G.1 Accounts Payable Claims Review and Approval Cover Page G.2 Authorize the City Manager to Sign a Public Street and Utility Easement with Major Brands Distributing Co. Inc. for the Cottonwood Subdivision Project (20186) Cover Page Public Street and Utility Easement G.3 Authorize the City Manager to Sign Task Order 6 of the Stormwater Design Professional Services Master Task Order Agreement with DOWL, LLC for the Downtown Trunk Line Rehabilitation Project Cover Page Professional Services Agreeement with Attachments.pdf G.4 Authorize the City Manager to Sign the Professional Services Agreement with Core Control to Provide Repair and Maintenance Services to the HVAC Units at the Swim Center and the Pool Boilers at the Swim Center and Bogert Pools Cover Page BoilerHvacPSA Exhibit A G.5 Montana Department of Commerce, Big Sky Economic Development Trust Fund Program Grant Award to XY Planning Network (Contract # MT-BSTF-1-21-09) Cover Page Exhibit 1 cc memo 1.12.21 BSTF Award XYPN DRAFT 12.23.20.doc Exhibit 2 09-15-20 City Commission Packet Materials - C19. Res 5218 Supporting BSTF Grant App for XY Planning Network.pdf Exhibit 3 XYPN Signed City Resolution.pdf Exhibit 4 City of Bozeman - XY Planning Network LLC - Award Letter.pdf Exhibit 5 Follow Up Letter- Bozeman XYPN.pdf Exhibit 6 Contract_MT-BSTF-1-21-09_Bozeman_XYPN.pdf Exhibit 7 XY Planning - BAA-MP 12.8.2020.docx Exhibit 8 Adminstrative Budget Amendment BSTF grant.pdf G.6 Resolution 5256 Approving the Gallatin County Hazard Mitigation and Community Wildfire Protection Plan Cover Page Resolution 5256 Adoption of the Gallatin County Hazard Mitigation Plan.pdf Gallatin HMP-CWPP Final Nov 2020_Redacted.pdf 00:14:21 City Manager Introduction CM Mihelich provided the highlights of the consent agenda. 00:15:35 Public Comment There were no public comments on the consent agenda. 00:19:22 Motion to approve Consent Items 1 - 6 as submitted. Terry Cunningham: Motion Michael Wallner: 2nd DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 3 of 8 00:19:22 Vote on the Motion to approve Consent Items 1 - 6 as submitted.The Motion passed 5 – 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Michael Wallner Jennifer Madgic Disapprove: None H)00:19:30 Public Comment There were no general public comments. I)00:22:55 Action Items I.1 00:23:12 Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2020 and Audit Results Cover Page City of Bozeman Draft 12.30.20.pdf 00:23:29 Staff Presentation Finance Director Kristin Donald and Auditor Jessica Van Voast presented the CAFR. Director Donald presented the background, an overview of the CAFR, highlights from the Management's Discussion and Analysis (MD&A), the City's Net Position and its key elements, and General Fund assignments. Auditor Van Voast presented the results of 2020 Audit, the audit process, the audit results, and an overview of the Letter to Governance. 00:40:55 Questions of Staff 00:53:13 Public Comment There were no public comments on this item. 00:56:56 Motion I move to approve the General Fund Balance Assignments as presented and to accept the Fiscal Year 2020 Comprehensive Annual Financial Report and the accompanying Letter of Governance. Michael Wallner: Motion Jennifer Madgic: 2nd 00:57:12 Discussion 01:02:28 Vote on the Motion to approve I move to approve the General Fund Balance Assignments as presented and to accept the Fiscal Year 2020 Comprehensive Annual Financial Report and the accompanying Letter of Governance.The Motion passed 5 – 0. Approve: Cyndy Andrus DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 4 of 8 Terry Cunningham I-Ho Pomeroy Michael Wallner Jennifer Madgic Disapprove: None I.2 01:02:47 Ordinance 2058, Provisional Adoption Amending Chapter 34.02 of the Bozeman Municipal Code to Update Bonding and Permitting Requirements for Work on Public Streets, Establishing Lane/Shoulder/Path Closure Mitigation Fees, Establishing Specific Penalties, and Updating of Language Within the Chapter Cover Page Ordinance 2058 - Amending Ch 34.02 01:03:09 Staff Presentation Public Works Director Mitch Reister presented Ordinance 2058, the proposed changes to Bozeman Municipal Code (BMC) 34.02, reasons for updating the BMC, the obstruction mitigation fee provisions, the violations and penalties, and examples of violations. 01:12:09 Questions of Staff 01:27:53 Clarification by City Attorney CA Sullivan provided clarification on the applicability to sidewalks. 01:28:17 Questions of Staff continued 01:36:41 Public Comment There were no public comments on this item. 01:40:06 Motion I move to provisionally adopt Ordinance 2058 amending Chapter 34.02 of the Bozeman Municipal Code to update bonding and permitting requirements for work on public streets, establishing lane/shoulder/path closure mitigation fees, establishing specific penalties, and updating of language within the Chapter. Jennifer Madgic: Motion I-Ho Pomeroy: 2nd 01:40:43 Discussion 01:45:17 Vote on the Motion to approve I move to provisionally adopt Ordinance 2058 amending Chapter 34.02 of the Bozeman Municipal Code to update bonding and permitting requirements for work on public streets, establishing lane/shoulder/path closure mitigation fees, establishing specific penalties, and updating of language within the Chapter.The Motion passed 5 – 0. Approve: Cyndy Andrus Terry Cunningham DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 5 of 8 I-Ho Pomeroy Michael Wallner Jennifer Madgic Disapprove: None I.3 01:45:44 Appointments to the Gallatin City-County Board of Health Cover Page 01-05-21 CAB Application, S. Custer, Re-Applicant.pdf 11-24-20 CAB Application, B. Franks, Re-Applicant.pdf 01:45:50 Public Comment There were no public comments on this item. 01:49:11 Motion I move to re-appoint one appointee, Steve Custer, to the Joint City-County position with a term expiring January 1, 2024 and to re-appoint one City appointee, Becky Franks, to the City position with a term expiring January 1, 2024 on the City-County Board of Health. I-Ho Pomeroy: Motion Terry Cunningham: 2nd 01:50:18 Vote on the Motion to approve I move to re-appoint one appointee, Steve Custer, to the Joint City-County position with a term expiring January 1, 2024 and to re-appoint one City appointee, Becky Franks, to the City position with a term expiring January 1, 2024 on the City-County Board of Health.The Motion passed 5 –0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Michael Wallner Jennifer Madgic Disapprove: None 01:50:38 Recess Mayor Andrus called the meeting into recess. 01:52:50 Call to Order Mayor Andrus called the meeting back to order. J)01:52:56 Work Session J.1 Strategic Plan Priorities Report Cover Page Strategic Plan Priorities Report.docx DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 6 of 8 01:59:16 Staff Presentation CM Mihelich presented the purpose with the seven Strategic Plan vision statements and 11 priorities, what has been done, what are the next steps, and the City Manager's recommendation. He presented an idea for a biannual process. 02:15:07 Discussion Cr. Wallner asked where we are on the bond process for Affordable Housing. He asked about options for funding property owners within a county island to voluntarily annex into the City. He asked about the implementation timeline for Community Engagement. DM Cunningham asked a follow-up on the work session for ballot questions for bonds or levies. He asked about incentives for annexation. He asked about narrowing the focus of Planning and Land Use to be more actionable. Cr. Madgic commented on the Growth Policy implementation related to the Planning and Land Use priority. She asked for clarification on the units under review for Affordable Housing. She asked about the UDC review that is underway. Mayor Andrus asked about the advisory board review being classified under Community Outreach. She asked about specific implementation of approved plans. Cr. Pomeroy asked about Bozeman's economy related to Property Tax Relief. Cr. Wallner asked for a summary of the complete classification for the Gender Pay Equality Policy. He asked for clarification on the status of Advisory Board under Community Outreach. He asked how our process compares as an Inclusive City. DM Cunningham asked about the City's inclusivity in developing the Inclusive City plan. He asked a series of questions about wetland mitigation occurring within the local watershed. Cr. Madgic noted a follow-up on the Bozeman economy and highlighted the Economic Outlook Seminar, February 1-2. Cr. Pomeroy asked about incentives related to the Annexation Analysis. Cr. Wallner asked about the need for additional resources related to Planning and Land Use. He asked for clarity on approaches to a Metropolitan Planning Organization. DM Cunningham asked for a potential work session on entitlement cities. He asked about the staus of implementing the Community Housing Action Plan. 02:53:14 Public Comment Mayor Andrus opened this item for public comments. 02:56:26 Loreene Reid, Public Comment Loreene Reid commented a member of the Sacagawea Audubon Board speaking on her own behalf. She commented on wetlands in parks. 03:00:06 Adam Shaw, Public Comment Adam Shaw commented in favor of a work session on annexation. 03:04:28 Direction to Staff Mayor Andrus asked the Commissioners to provide clear direction on specific items. 03:08:10 Additional Priority Requests Mayor Andrus asked for additional priorities from Commissioners. DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 7 of 8 DM Cunningham suggested the addition of Strategic Plan initiative 6.6 - Habitat, to a Commission priority. He suggested the addition of a priority related to ban flavored tobacco products under Strategic Plan initiative 3.2 - Health & Safety Action. Cr. Wallner suggested the addition of seeking grants or philanthropic funding related to anticipated designation of the City as a Metropolitan Planning Organization. Mayor Andrus suggested the pursuit of board reorganization, Strategic Plan 1.2a, be elevated to a Commission priority. She suggested looking for community garden spaces on the west side of town. She suggested the City participate in the Service Line Warranty Program through the National League of Cities. 03:29:42 Questions on Additions Mayor Andrus asked for questions on the suggested additions. 03:34:46 Mayor Andrus asked for the Commissioners to identify their support for the suggested items. Elevate Strategic Plan Initiative 6.6 - Habitat Identify Options to ban flavored tobacco To pursue outside grants and philanthropic funding Board reorganization and consolidation 03:40:34 Clarification CM Mihelich identified the follow-up process on presenting a resolution memorializing the 12 priorities. Mayor Andrus clarified that not all priorities will be completed in the coming months. Cr. Wallner asked about the timeline on completion of board reorganization and consolidation. DM Cunningham provided his comments on the ongoing nature of some priorities and the accomplishments of completed priorities. Cr. Wallner commented on the vision for the Bozeman community to accomplish those objectives. Mayor Andrus commented on the work of staff in achieving the priorities. K)03:50:00 FYI / Discussion CM Mihelich provided a response to Cr. Pomeroy that the City does not provide snow removal in alleys, nor does the City prohibit private contractors from doing that work. L)03:50:37 Adjournment ___________________________________ Cynthia L. Andrus Mayor DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81 Bozeman City Commission Meeting Minutes, January 12, 2021 Page 8 of 8 ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: February 23, 2021 DocuSign Envelope ID: 43E9BC27-AFA9-4563-9E59-C72204C91E81