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Home My WebLink AboutFiscal Year 2016 Approved Budget, City of Bozeman joz F mAN MT Approved B For Fiscal Year 2016 06/22/2015 City of Bozeman, Montana City of Bozeman, MT 2 FY16 Approved Budget CITY OF BOZEMAN, MONTANA FISCAL YEAR 2015-2016 APPROVED OPERATING AND CAPITAL BUDGET CITY COMMISSION Jeff Krauss— Mayor Carson Taylor— Deputy Mayor Cynthia Andrus—Commissioner Chris Mehl—Commissioner I-Ho Pomeroy- Commissioner CITY MANAGER Chris Kukulski - City Manager CITY STAFF Anna Rosenberry, CPA—Administrative Services Director Stacy Ulmen—City Clerk City of Bozeman, MT 3 FY16 Approved Budget CITIZEN REVIEW AND PARTICIPATION The City encourages open and transparent government—and offers multiple ways to access this document in an effort to better inform city residents and property owners. This document is available on the City of Bozeman's website at www.bozeman.net, and It is also available for review in the office of the City Clerk of the City of Bozeman during regular business hours (8 a.m. to 5 p.m. Monday through Friday) at 121 N. Rouse, Bozeman, Montana, and It is available for review at the Bozeman Public Library in hard-copy form or via a library computer, and Copies may be purchased from the Finance Department, 121 N. Rouse, Bozeman, Montana for$50. The public is strongly encouraged to attend all work sessions and public hearings held prior to final adoption of the budget. Notices for these meetings are published in the legal advertisements of the Bozeman Daily Chronicle newspaper, and Notices are also posted on the City's website at www.bozeman.net. Public Meetings of the City Commission are broadcast live on local-cable Channel 191. Meetings are also re-broadcast throughout the week. Public Meetings are streamed live on the City's website at www.bozeman.net. City of Bozeman, MT 4 FY16 Approved Budget DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Bozeman for its annual budget for the fiscal year beginning July 1, 2014. The City has received this award for each budget it has prepared in the past 24 years. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. GP) GOVERNMENT FINANCE OFFICERS ASSOCIATION D istin g fished Bud et Presentation Award PRESENTED TO City of Bozeman Montana For the Fiscal Year Beginning July 1,2014 Exeegdre Dir to Distinguished Budget Presentation Award 1 City of Bozeman, MT 5 FY16 Approved Budget City of Bozeman, MT 6 FY16 Approved Budget Contents CITIZEN REVIEW & PARTICIPATION 4 DISTINGUISHED BUDGET PRESENTATION AWARD 5 CITY MANAGER'S BUDGET MESSAGE 12 COMMUNITY, DEMOGRAPHIC, &STATISTICAL INFORMATION 24 POPULATION 25 CORE VALUES 28 VISION, MISSION, AND GOALS 29 ADOPTED WORK PLAN FOR 2015-2016 30 PLANNING PROCESSES 31 FINANCIAL POLICIES 32 BUDGET DEVELOPMENT&ADMINISTRATION 32 REVENUE COLLECTION 33 EXPENDITURES AND PAYMENTS 34 DEBT ADMINISTRATION 36 RESERVES AND FUND BALANCES 37 FINANCIAL REPORTING &ACCOUNTING 38 FINANCIAL STRUCTURE 40 THE BUDGET PROCESS 44 CITY ORGANIZATIONAL CHART 49 FINANCIAL SUMMARY 51 CHANGES IN FUND BALANCE/WORKING CAPITAL 52 MILL LEVIES & MILL VALUES 54 APPROPRIATIONS BY TYPE 55 APPROPRIATIONS BY FUND 56 REVENUES BY SOURCE 57 LEGAL DEBT LIMIT& BOND RATINGS 58 REVENUE DETAILS- FY16 59 City of Bozeman, MT 7 FY16 Approved Budget REVENUE TRENDS &ANALYSIS 61 EXPENDITURE DETAILS- FY16 66 EXPENDITURE TRENDS&ANALYSIS 68 FUND BALANCES/WORKING CAPITAL TRENDS&ANALYSIS 75 REVENUE & EXPENDITURE DETAILS FOR EACH FUND 80 LOCAL ECONOMIC OUTLOOK & CITY LONG RANGE FINANCIAL PLANS 96 CITY COMMISSION 98 CITY MANAGER 101 MUNICIPAL COURT 104 CITY ATTORNEY 108 ADMINISTRATIVE SERVICES 113 COMMUNITY DEVELOPMENT 118 FACILITIES MANAGEMENT 121 POLICE 124 FIRE 132 BUILDING INSPECTION 137 PARKING 140 PUBLIC WORKS ADMINISTRATION 143 STREETS 147 STORMWATER 153 WATER TREATMENT PLANT 156 WATER OPERATIONS 160 WASTEWATER OPERATIONS 164 WATER RECLAMATION FACILITY (WASTEWATER PLANT) 167 SOLID WASTE COLLECTION & RECYCLING 171 SOLID WASTE DISPOSAL 174 VEHICLE MAINTENANCE 176 CEMETERY 179 City of Bozeman, MT 8 FY16 Approved Budget PARKS 183 FORESTRY 188 LIBRARY 192 RECREATION 195 COMMUNITY SERVICES 201 NON-DEPARTMENTAL 205 GENERAL OBLIGATION (G.O.) BONDS DEBT SERVICE 208 SPECIAL IMPROVEMENT DISTRICT(SID) REVOLVING FUND 211 SPECIAL DISTRICT DEBT 214 APPENDIX 217 CAPITAL EXPENDITURES SUMMARY 218 WATER &WASTEWATER RATE INCREASES 222 US CONSUMER PRICE INDEX 223 TRAILS, OPEN SPACE & PARKS BOND SCHEDULES 224 LIBRARY G.O. BOND SCHEDULE 225 TAX INCREMENT URBAN RENEWAL REVENUE BOND SCHEDULE 229 REFERENCE TABLE 230 STAFFING SUMMARY 232 GLOSSARY OF KEY TERMS 233 City of Bozeman, MT 9 FY16 Approved Budget City of Bozeman, MT 10 FY16 Approved Budget City of Bozeman, MT 11 FY16 Approved Budget CITY MANAGER'S BUDGET MESSAGE July 1, 2015 Bozeman City Commission: I am pleased to present to you the Approved Budget for Fiscal Year 2015-2016 (FY16). This plan was developed after presenting and discussing the City Manager's Recommended Budget at public meetings in May and June, with adoption of a Approved Budget taking place on the evening of June 22, 2015. Commission Goals and the Approved Budget The City Commission recently updated its priorities for staff to focus on in the coming months. Many of these priorities require budgetary support and have been incorporated into our recommended spending plan for FY16. The following list describes the priorities with significant budgetary implications; a full listing of the adopted priorities can be found on page 27. 1. Story Mill Landfill Project In October of 2012,the City, as part of ongoing monitoring efforts, detected volatile organic compounds (VOC's) in the soil at the Story Mill landfill. A loan to the City for approximately$2 million has been approved by the State Revolving Loan Fund in order to design and install a system to limit the migration of VOCs off the landfill.The program provides a 20-year loan at 3% annual interest, secured by the City's Stormwater Fund. This budget includes a tax levy dedication of 1.74 mills ($140,000)for the estimated required annual loan payment. The city continues to address claims filed by property owners in this matter. At this time, insurance coverage is uncertain; the City's insurers have provided defense, and insurance coverage continues to be litigated. This budget includes spending$280,000 for ongoing insurance coverage and litigation matters. To date, our investigation, mitigation, and other costs have been paid from the Post-Closure Mitigation and Monitoring fund. The sale of the North Park industrial property in the coming months could replenish this fund and assist in future legal, project, and ongoing monitoring costs. This budget includes the proceeds from the Sale of North Park, net of easement costs, as a deposit to the Post-Closure Mitigation and Monitoring Fund in the amount of$1,130,000. 2. Transportation System Improvements Over the past 12 months, numerous policy discussions have taken place surrounding the plans and funding structure for street expansions, reconstruction, and maintenance. Transportation issues were cited as the number one concern by citizens responding to last year's Online City Hall budget priorities question. This Approved Budget substantially increases funding for transportation projects by adding a new Street Arterial and Collector Assessment fund and City of Bozeman, MT 12 FY16 Approved Budget increasing the dollars for pavement maintenance in the current Street Maintenance Fund. In addition, numerous other projects and efforts that enhance pedestrian and vehicle transportation are included in the budget. a. NEW! The creation of a new Street Arterial and Collector Assessment District. The Arterial and Collector streets represent the major road-ways through the City. This district would provide dollars to construct portions of the transportation network (including the local share of intersections, and missing areas along City-owned parks) from all property owners via an annual special assessment. Money would be combined with Impact Fee dollars for the completion of projects; it would replace the 5 mills (approx. $475,000) in property tax dollars that were dedicated for local share of streets in FY15. Our goal is to increase this Arterial and Collector Assessment to $2 Million/year, phased in over the next 3 years. This budget contains$578,000 in new Arterial and Collector assessments. The money will first go to complete the Baxter and Davis intersection project in FY16. Future years' capital projects will be incorporated into the annual CIP. b. Increase in Street Maintenance Assessments for pavement maintenance. Our goal is to increase street maintenance funding by$1 Million/year, phased in over the next 3 years. This budget contains an additional$287,000 for pavement maintenance. c. Capacity-expanding projects within our Street Impact Fee Fund. We are budgeting to spend over$8 Million on capacity expanding projects around the city. Projects include: a. SIF48—Cottonwood (Fallon to Alpha Drive) $2,540,000 b. SIF64—Durston (Cottonwood to Western City Limits) $1,012,000 c. SIF54—Ferguson (Baxter to Oak) $900,000 d. SIF50—Laurel Parkway(Durston to Babcock) $700,000 e. SIF42—Intersection of Baxter and Davis$675,000, additional. f. Numerous Design contracts totaling nearly$2 Million d. Street Reconstruction Project. We will be working on North Wallace as the next Special Improvement District (SID) Reconstruction project. We estimate $626,500 in Street Maintenance funding and $626,500 in SID funding paid by adjacent property owners. e. Gas Tax revenues are estimated to provide$662,400 in funding for pavement maintenance commodities(primarily asphalt and chip seal.) f. Main Street Streetscape Special Improvement District. The Downtown Tax Increment District has been working to bring together numerous reconstruction projects in the downtown area for sidewalks, lighting, and other streetscape amenities. This coming year,we have budgeted to issue $4.5 Million in Special Improvement District(SID) bonds for the streetscape project. g. Sidewalk Replacements. Under state law,the city may order the installation and reconstruction of deteriorated sidewalks. We began sending notices to property owners last summer. We now expect to install$400,000 in sidewalks,to be financed with an Intercap loan, by adjacent property owners over a 5-year period. City of Bozeman, MT 13 FY16 Approved Budget 3. Water & Sewer Systems a. We have recently adopted an update to the Wastewater Collection System master plan document. As a result of the update,we have included two critical projects for FY16 that were not previously on the Capital Plan. South University District Wastewater Project(Total cost estimate of$1,120,000) Bridger Drive Extension Wastewater Project(Total cost estimate of$400,000) Both of these projects are necessary to serve existing and growing development around town, and are funded by a combination of Wastewater utility and impact fee funds. b. We have also updated our Water and Sewer rate models for the next 5 years. The Approved Budget is based on adopting two-year rate increases in the Water Fund (2.5% in FY16 and 2.5% in FY17), and in the Sewer Fund (3% in FY16 and 3% in FY17). The rate increases will help keep our utility operations and capital projects moving forward, with the required reserves and cash flow for borrowing, as necessary. c. We will be borrowing$6.6 Million for the construction of a 5.3 Million gallon water storage reservoir. The water rates will need to be pledged to repay this loan, as we cannot borrow against impact fee revenues. This added water storage is a capacity-expanding project that is necessary for continued development in the city. 4. Storm Water Utility In 2012 the city created its Storm Water Utility. During the last three years,we have been working to identify assessment methodologies, infrastructure locations and conditions, and develop a funding plan for future storm water improvements. On April 13th 2015,the City Commission adopted Resolution No.4590 establishing rates for stormwater service based on a more equitable "impervious surface" method.The new rates will go into effect in May and December of 2015. With the implementation of the new rate model, additional staff previously approved in the FY15 budget(but were not hired)are again included in the FY16 budget. Until the full cash flow under the new model is established (in FY17,)annual deferred maintenance& pipe rehabilitation have been scaled back to design phases. The FY16 budget focuses on design of future pipe rehabilitations and specific system upgrades. 5. Broadband Infrastructure The Bozeman Fiber Initiative is moving forward.The non-profit was created in May and will secure the private funding needed for system build-out. A number of the City's Tax Increment Financing (TIF) Districts adopted work plans that play a role in funding infrastructure within their boundaries. The Commission incorporated those work plans into the Approved Budget. City of Bozeman, MT 14 FY16 Approved Budget 6. Affordable Housing In November 2014,the City hired a consultant to perform an Affordable Housing Survey. The work will assist in determining alternatives for the City to consider when drafting an updated Affordable Housing Ordinance.The previous ordinance was suspended during the recession, and has not been readopted. In February 2015, the consultant presented their study and recommended regulatory changes: a. Affordable housing requirements for new construction should be reinstated with a new set of rules; b. Regulatory incentives from previous ordinances should be retained and strengthened; c. Some of the strongest incentives depend upon increased City funding of affordable housing. After discussing the study, the City Commission asked staff to draft a revised ordinance, taking into account the recommendations and Commission concerns. This budget contains an increase in the amount of tax revenues that will be deposited to the Community Housing fund; increasing from 1.0 mills to 3.0 mills(increasing from$86,000 to$240,000.) 7. Police & Municipal Courts Building In the fall of 2014, residents declined to approve the ballot measures that were needed to construct and operate a new Municipal Police and Courts building. However, a new, or improved, space is still necessary to accommodate the growing needs of the Police department, Courts, and other justice services. The City joined a taskforce with Gallatin County to explore options for a facility, moving forward.This joint taskforce is expected to recommend a construction strategy around July 15t, 2015. This budget contains$50,000 for consultant work in the Police Department for steps that might progress as a result of the taskforce's recommendations. It also holds an additional $452,000 in the General Fund reserve for future use, if needed. Future allocation will require a Budget Amendment. 8. Vision - Mission - Strategy This budget contains$125,000 for consulting work in the City Manager's department for the development of a City Strategic Plan. 9. Unified Development Code Design The Unified Development ordinance was last adopted on November 24, 2003.The Ordinance adopted a new Unified Development Code, which replaced existing zoning and subdivision regulations that govern the use and development of land. In recent months,the Community Development department has updated planning fees and reorganized its divisions in order to better assist the City of Bozeman residents. Along with these changes, new revisions to the Unified Development Code are needed to better address modern development within our rapidly growing city.This budget includes spending$300,000 for the design and adoption of a new Unified Development Code. City of Bozeman, MT 15 FY16 Approved Budget 10. Aquatics Facility Previous studies have identified the limited life-span of Bogert pool,the city's only public outdoor swimming pool. The FY14 budget contained $125,000 to begin the design of a replacement for Bogert Pool. This budget includes an additional$10,000 for architects to continue work on the design of a new outdoor aquatic facility. Significant changes during the past 12 months Continued Growth in Construction Sector. Our Building Inspection division has seen strong permit issuance over the past 12 months. Building Permit Construction Value $213,901,241 $250,000,000 $200,000,000 $150,000,000 $100,000,000 106,610,214 $50,000,000 $- FY-Thru FY-Thru FY-Thru FY-Thru FY-Thru FY-Thru April 2010 April 2011 April 2012 April 2013 April 2014 March 2015 Building Permit Construction Value Chart 1 While never completely stopping, building construction significantly slowed during the recession. For the current fiscal year to date (July-March),the total value of Building Permits for New Construction is 110%of the same time frame during the previous year. Building permit values are more than double what they were for the same period ending April 2011. With this continued growth, additional staff was added to the building team mid-year in FY15.This additional staff included 2.0 FTE Building Inspectors, 1.0 FTE Permit Technician and a 1.0 FTE Senior Plans Examiner; all of these positions are funded with building permit revenues. State-wide Reappraisal of Property Values In November we received preliminary data for the property reappraisal that the State of Montana is conducting and implementing for our FY16 fiscal year(2015 tax year). We will not receive the final Certified Taxable Values until July 2015;this necessitates using the preliminary information for a calculation of property tax levies in our budget. City of Bozeman, MT 16 FY16 Approved Budget The State has projected a dramatic decrease in assessed values for both commercial (19.25% decrease) and residential (3.52%decrease) property in Bozeman. They attribute this change to the timing of appraisal cycles and the Great Recession. Under existing laws, the City is both allowed and required to increase its number of mills in order to off-set decreased tax dollar collections that come about from decreased assessed property values. The State estimates that the value of one mill, levied city-wide after Tax Increments are excluded, will be$80,331 in FY16. This represents an 8.6%decrease in the city's mill value in FY15. For levies that are required to be established at certain dollar values (i.e. debt service), we will need to raise our mills to bring in the same number of dollars. For levies that were approved at set mill amounts (i.e. Fire Capital & Equipment levy), we will yield fewer dollars due to reappraisal. Staffing Level Changes General Fund/Community Development Positions Approved FY16 staffing for the General Fund and the Community Development fund includes adding the following positions. One Full-Time Equivalent(FTE) customarily works 2080 hours per year. These funds are analyzed together because the Community Development Fund relies on an annual transfer of dollars from the General Fund in order to remain solvent. Fund Position Full-Time Equivalent General Fund Parks Maintenance Worker—added FTE I 1.00 General Fund Animal Control Officer—increased FTE to .40 .15 General Fund Library Assistant I—increased FTE to 0.38 .38 General Fund Librarian I—Supervisory—increased FTE to 1.0 .50 Community Development Planner II—added FTE 1.00 Total 3.03 Needs for increased staffing at the Library and for increased Animal Control work have resulted in approval to add portions of FTE's to those departments. The addition of the Parks Maintenance Worker relates to our continued acquisition of park-land with the Trails, Open Space, and Parks Bonds (TOP Bonds). The additional Planner position has been added to keep up with projects and applications in the Community Development Department. Enterprise & Other Fund Positions The following positions were approved to be added in Water and Sewer funds. Fund Position Full-Time Equivalent Water Fund Water Conservation Technician 1.0 Wastewater Fund City Service Worker—WRF 1.0 Total Other Funds 2.0 In order to continue to grow our water conservation program,we are recommending adding a Technician. We are also in need to one additional worker at the Water Reclamation Facility. City of Bozeman, MT 17 FY16 Approved Budget The General Fund: The City's General Fund supports the majority of administration, public safety and public welfare operations. It's most significant source of revenue comes from local property taxes. As a result,the General Fund's operating budget and fund balance are critically important to the financial health of the city. This year's General Fund budget has $27.1 Million in expenditures, in the following areas: General Fund Department , Amount Commission $ 248,716 City Manager 896,291 Courts 694,775 Attorney 1,084,305 Admin Services (Fin/IT/HR) 2,383,005 Facilities 1,367,249 Police 8,423,228 Fire 5,537,004 Public Services/Streets 140,331 Cemetery 473,172 Parks 1,524,846 Library 1,687,761 Recreation 1,435,011 Economic Development 339,739 Sustainability 165,318 Other 783,290 TOTAL Expenditures $27,184,041 City of Bozeman, MT 18 FY16 Approved Budget FY16 Approved - General Fund Budget Economic Sustainability Commission Development—\1%_\ 1% City Manager 1% Other 3% o Commission Recreation 5% Courts 5% I3% Attorney M City Manager V Courts MI Attorney Library W Admin Svcs(Fin/IT/HR) 6% I Admin Svcs M Facilities ,` Parks (Fin/IT/HR) !I ti, 9% NI Police(incl.State Ret.) 6% Cemetery State Ret.) ®Fire(incl. 2% , m. 5% U Public Services/Streets • o Cemetery Fire (incl.State Ret.) % Police (incl.State J Parks 20% Public /1r Ret.) 31% IJ Library Services/Streets / U Recreation 1% I / U Economic Development --..,._ ,_.....oLlit_ U Sustainability U Non-Departmental FY16 Recommended-General Fund Budget 1 As shown in the above graph, Police and Fire services combined comprise 51% ($13.9 Million) of the General Fund's spending. The next largest departments are grouped together, each spending roughly $1.4-$2.4 Million and each comprising 5-9%of the budget: Administrative Services, Recreation, Library, Parks, and Facilities Maintenance. Nine other departments/areas comprise the balance of General Fund Expenditures. General Fund Undesignated Fund Balance: The City's charter requires an established minimum level of General Fund Undesignated Fund Balance, in accordance with the Government Finance Officers'Association (GFOA) Best Practices. GFOA's Best Practice Recommendation was adopted and our required minimum reserve balance is 16 2/3%of budgeted revenues. As discussed in more detail on page 72, this budget exceeds the required minimum reserve of approximately$4,560,000 (16.67%) at the end of Fiscal Year 2016. Estimated ending Undesignated Fund Balances is$5,318,000 (19.4%). City of Bozeman, MT 19 FY16 Approved Budget Additional Debt: We expect to issue $2 Million in a Stormwater Utility revenue bond to fund the Story Mill Landfill project. The loan was budgeted in FY15, and will close in late FY15. This loan is backed by the Stormwater Utility and will be paid for through an allocation of the City's all-purpose tax levy. We also intend to borrow$400,000 from the State's Intercap program to finance sidewalk reconstructions. This debt will be repaid by the property owners, but guaranteed by the General Fund. We expect to issue $6.6 Million in Water Revenue bonds to construct the Water Storage Reservoir. This debt can be repaid by Water Impact fees, once collected. We also expect to issue Special Improvement District bonds totaling$4.5 Million for the Downtown Streetscape projects. This debt will be repaid by adjacent property owners. Residential City Property Taxes for FY14, FY15, and FY16 In November 2012,the voters approved this issuance of up to$15 Million in General Obligation Bonds under for the purpose of expanding, creating new, and improving existing parks,trails, athletic fields and natural areas. At the time of the vote,we estimated that a $15 Million bond will cost the typical household less than $45/year. We issued $9.9M of that debt in December 2013, and the remaining$5.1 Million in November of 2014. In total,the Approved Budget would levy an estimated 222.20 mills on all taxable property within the City limits. Details of the estimated levy can be found on page 50. This represents an increase of 33.44 mills over last year. This increased levy is attributable to numerous issues, including: 1. The effects of reappraisal and the need to increase (float) mills to offset decreased taxable values. 2. Addition of the TOP Bond debt service levy of 5.33 mills. 3. Addition to our Workforce Housing levy from 1.0 mills to 3.0 mills. 4. Approximately$363,000 in General Fund dollars is not recommended to be budgeted (under our statutory cap), amounting to a tax reduction of 4.52 mills. Assessed FY15 Taxable FY14 City Tax FY15 City Tax FY16 City Tax Market Value— Value* Levy= 173.08 Levy= 188.76 Levy= 222.20 after homestead mills mills mills exemption _ ESTIMATED Median Home— $3,652 $659 $675 $767 $146,000 $200,000 $4,940 $884 $927 $1,056 $300,000 $7,4101 $1,326 $1,391 $1,584 * FY15 reported "Median Home"value& homestead exemption The median home "assessed market value" represents the value on the tax roll for a home within the Bozeman city limits. This is the value of the property after the "homestead exemption" is applied. Median simply means that half of the homes in the city have a higher value and half have a lower value. Each year the Median Home value changes slightly. For the coming tax year,the Department of City of Bozeman, MT 20 FY16 Approved Budget Revenue and the State Legislature have made significant changes to tax policy. At this time, we have relied on the preliminary property tax information and will update the Commission as we move forward. It is currently estimated that the median home will pay$3.45 in City property taxes for every mill levied in Fiscal Year 2016. Residents living in the median home are estimated $767 in annual property taxes to the City. General Taxes - Cost per Mill Last year,we estimated a 4.0% increase in the city's value of taxable property. Actual taxable values, upon certification in August 2014, showed a 2.6% increase over the previous year. For the coming fiscal year, due to the uncertainties related to property tax reappraisal, we are using the State's estimate of an 8.6%decrease in taxable values. Taking into account the large projected decrease this year,taxable values for the City would have an average increase of only 0.1% per year for the past 5 years. Citywide Street and Tree Maintenance Assessments City property owners pay annual street and tree assessments based on the square footage of the lot they own. These assessments are the major funding for Street Maintenance and Forestry Divisions. The approved budget is based on a 10% increase in the Street Maintenance assessment, resulting in an annual assessment of$147.17 for the average sized lot. The majority of this increase is attributed to the phase-in of an added $1 Million in annual pavement maintenance over the next 3 years. NEW! We are proposing to create a new Arterial and Collector Street Assessment District. The intent is to phase-in an additional $2 Million in construction on arterial and collector streets over the next 3 years. For FY16, we are recommending an assessment of$0.002873 per square foot of assessable area. For the average sized residential lot, the annual assessment would be$21.54 for the year. The Tree Maintenance District is in need of a 2% increase for base operating needs. There was no increase to this assessment in the past three fiscal years. There was actually a small decrease to the assessment last year, based on revised assessment methods adopted in July 2014. Combined,the annual increase in special assessments over the previous year is$35.25 for owners of an averaged sized lot in the city. Lot Size FY14 Approved FY15 Approved FY16 Approved 6.9% Streets &0% 6.39% Streets & -1.2% 10% Streets &2%Trees, Trees Trees with Arterial Street District Small= 5,000 sq ft. Streets - $81.07 Streets-$89.18 Streets-$98.10 Trees-$11.24 Trees - $11.11 Trees -$11.33 New! Arterial Streets - $14.36 Average=7,500 sq ft. Streets - $121.63 Streets-$133.79 Streets-$147.17 Trees-$16.86 Trees - $16.67 Trees-$17.00 New! Arterials Streets- $21.54 Large = 10,000 sq ft. Streets - $162.17 Streets-$178.39 Streets-$196.23 Trees-$22.50 Trees - $22.23 Trees-$22.67 New! Arterial Streets- $28.73 City of Bozeman, MT 21 FY16 Approved Budget Utility Rates Water & Sewer: City property owners are by and large required to utilize the City's water and sewer treatment systems. We have updated our 5 year funding models for both Water and Sewer Rates. The budget approved a 2.5% increase in Water rates and a 2.5% increase in sewer rates, effective September 1, 2015. We would like the Commission to advertise and adopt 2-year rate resolutions this summer; we will propose an added 2.5% in Water and 3%in Sewer rates for FY17. Stormwater: The Stormwater rates were adopted in April 2015. The new base charges take effect in May 2015 and the variable charges and credits take effect in December 2015, based on impervious area and existing infrastructure. In Total: By December 2015, a residential customer utilizing 10 hundred cubic feet (HCF) of water each month will see an estimated combined monthly increase for these services of$5.08/month. Over half of the monthly the increase is attributed to the adopted Stormwater charges. Average Adopted Approved Recommended Residential FY14 Monthly Bill FY15 Monthly Bill FY16 Monthly Bill Customer 0%Increase Water Jan. 2015-June 2015 2.5%Increase Water 3%Increase Sewer 0%Increase Water 3%Increase Sewer 4%Incr Storm Water 3%Increase Sewer Stormwater, Revised Stormwater, Revised Water $40.15 per month $40.15 per month $41.15 per month Sewer $45.36 per month $46.73 per month $48.13 per month - Stormwater $ 1.75 per month $ 3.23 per month $ 5.91 per month Total I $87.26 per month I $90.11 per month $95.19 per month I Capital Improvement Impact on Operating Budget The City annually prepares a Five Year Capital Improvement Plan (CIP); most recently adopted for FY16- FY20. The items that are scheduled in that plan become the starting point for budget requests at budget development time. This year, capital expenditures total over$34 Million. A complete listing of capital project is included in the Appendix to this budget document. The five largest capital total over$16 Million. Project Amount Water Storage Reservoir $6.6 Million The Water Storage Reservoir has been factored into the rate models for the Water Fund; both the annual operating expenditures and the debt service. See the Water Fund Financial Summary. Downtown Streetscape SID Project $4.5 Million This project will add lighting and replace curbs and sidewalk segments in the Downtown. The lighting districts will see yield savings by replacing some incandescent fixtures with LED fixtures. Cottonwood Road Project (Fallon to Alpha Drive) $2.5 Million This road project will increase the lane-miles of roadway for the Street Maintenance District to maintain. City of Bozeman, MT 22 FY16 Approved Budget Water System Renovations $2.0 Million The renovation projects have been factored into our rage models for the Water Fund. Going forward,system renovations have a positive (downward) impact on the water budget by reducing emergency repair costs when pipes fail. Durston Road Project(Cottonwood to Western City Limits) $1.0 Million This road project will increase the lane-miles of roadway for the Street Maintenance District to maintain. Top 5 Project Total I $16.6 Million In Conclusion We understand the effects this budget will have on preserving and improving property values and the quality of life around town, as well as the financial impacts to residents, businesses, and property owners. To summarize, a typical residential property owner will likely see taxes and assessments increase by$174.81 for the year, or$14.57 per month. *Final Property Tax amounts will be determined in August 2015. Typical Resident: Annual Increase Approved Street Maintenance Assessments $13.38 Forestry Assessments $0.33 NEW -Arterial Street Assessment $21.54 Property Taxes $92.00 Water Services $12.00 Sewer Services $16.80 Storm Water Services $18.76 Annual Increase $174.81 Monthly Increase $14.57 This Approved Budget represents the thoughtful consideration and work of dozens of staff members and citizen advisors. We look forward to Commission and community discussions regarding its improvement and adoption. Respectfully, ekted '012411.41..e, City Manager TZ1.41 ROdeellOPW,Administrative Services Director City of Bozeman, MT 23 FY16 Approved Budget COMMUNITY, DEMOGRAPHIC, AND STATISTICAL INFORMATION The City of Bozeman is located on the eastern slope of the Rocky Mountains and is the county seat of Gallatin County, Montana. Gallatin County encompasses over 2,500 square miles, bordering Yellowstone National Park to its south. The City encompasses an area over 18 square miles with its next-closest municipality being the City of Belgrade, approximately 7 miles from our outermost boundary. Bozeman is located 143 miles west of Billings and 200 miles east of Missoula. Bozeman is the fourth largest city in the state and is the principal city of the Bozeman micropolitan area, which consists of all of Gallatin County. The City is named after John M. Bozeman,founder of the Bozeman Trail. Located in the fastest-growing county in the state, Bozeman was elected an All-American City in 2001 by the National Civic League. Bozeman residents are known as Bozeman-ites. Bozeman is home to Montana State University- Bozeman and the Fighting Bobcats.The local newspaper is the Bozeman Daily Chronicle, and the City is served by Bozeman Yellowstone International Airport at Gallatin Field. Below are a number of US Census Bureau facts for the City of Bozeman and the State of Montana. People QuickFacts Bozeman Montana Bozeman as % Source: US Census Bureau of Montana Data Population: 2013 estimate 39,860 1,014,864 3.9% Population: 2010 (April 1) estimates base 37,285 989,417 3.8% Population: Percent change 4/01/10 to 7/01/13 6.9% 1.03 % 10.1% Population: 2010 census 37,280 989,415 3.8% Persons under 5 years old: %2013 5.5% 6.0% Persons under 18 years old: %2013 15.7% 22.1% Persons 65 years old and over: %2013 8.1% 16.2% Female persons: %2013 47.4% 49.8% White persons: %2013 (a) 93.6% 89.5% Black persons: %2013 (a) 0.5% .06% American Indian and Alaska Native persons: %2013 1.1% 6.5% Asian persons: %2013 (a) 1.9% .08% Native Hawaiian and Other Pacific Islander: %2013 0.1% .1% Persons reporting two or more races: %2013 2.1% 2.5% Persons of Hispanic or Latino origin: %2013 (b) 2.9% 3.3% Living in same house 1 year and over: %2009-2013 62.8% 83.6% Foreign born persons: % 2009-2013 3.9% 2.0% Language other than English spoken at home: % age 5.4% 4.4% 5+ 2009-2013 High school graduates: %age 25+2009-2013 97.2% 92.1% Bachelor's degree or higher: % age 25+2009-2013 53.6% 28.7% Mean travel time to work(min): workers age 16+2009- 13.6 18.0 2013 City of Bozeman, MT 24 FY16 Approved Budget Population: Bozeman's population has been growing steadily since 2000. The rate of population increase peaked in 2006 at an estimated 5.7%annual growth. The official 2010 Census puts Bozeman's population count below the Census estimates of 2007, 2008, 2009, an indication of how difficult it can be to estimate the population changes of relatively fast-growing communities. A total citizenry of 39,860 for 2013 indicates a total 41.9% increase since the year 2000. Source: US Census Bureau Year Actual*/ Bozeman's Estimated Annual Accumulated % Estimated % Change in Population Growth Since 2000 Population 2000* 28,083 n/a - 2001 28,917 3.0% 3.0% 2002 30,018 3.8% 6.9% 2003 31,545 5.1% 12.3% 2004 33,269 _ 5.5% 18.5% 2005 34,698 4.3% _ 23.6% - 2006 36,668 _ 5.7% 30.6% 2007 37,643 _ 2.7% _ 34.0% 2008 39,004 3.6% _ 38.9% 2009 39,282 0.7% 39.9% 2010* 37,285 -5.1% 32.7% 2011 38,025 2.0% 35.4% 2012 38,695 1.8% 37.8% 2013 39,860 3.0% I 41.9% Bozeman Population, Est. US Census Bureau 45,000 40,000 36,668 37,643 39'004 39,282 38,025 38,695 39,860 37,280 33 269 34,698 �. 35,000 31,545 - 30,000 �: 28,917 30,018. . . . ." 11 11 . . ll . 20,000 . . . . . . . . . . . . 15,000 . 10,000 . . . . . . . . . . . . .10,000 . . . . . . . . . . . . .5,000 . . . . . . . . . . . . . - IIIIIIIIIIIIII 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Bozeman Population,Est US Census Bureau 1 City of Bozeman, MT 25 FY16 Approved Budget Business:The US Census Bureau accumulates and reports various business data for Bozeman. Below are a number of Business Quick Facts for both the City of Bozeman and the State of Montana as a whole. The most recent information of this type is from 2007. Bozeman Business QuickFacts Bozeman Montana as %of Source: US Census Bureau Montana Data Merchant wholesaler sales:2007($1000) 253,183 8,202,782 3.1% Retail sales: 2007($1000) 1,210,156 14,686,854 8.2% Retail sales per capita: 2007 $32,148 $15,343 210.0°/0- Accommodation 10.0%Accommodation and foodservices sales: 2007($1000) 140,984 2,079,426 6.8% Total number of firms: 2007 6,100 114,398 5.3% Black-owned firms: %2007 <100 0.2% n/a American Indian and Alaska Native owned firms: %2007 <100 2.0% n/a Asian-owned firms: %2007 <100 0.6% n/a Hispanic-owned firms: %2007 <100 1.0% n/a Native Hawaiian and Other Pacific Islander owned firms: %2007 <100 <0.05% n/a Women-owned firms: %2007 26.4% 24.6% 107.3% Private Employers: The Montana Department of Labor and Industry reports the following largest private employers within the City's boundaries (2013 data). Employer Employee Size Employer Employee Size Bozeman Deaconess 1,000+ Employees Oracle America, Inc. 250-499 Employees Hospital Ressler Motors 250-499 Employees Albertsons 100-249 Employees Barnard Construction 100-249 Employees Best Western Plus— 100-249 Employees Co Inc Grantree Inn Bozeman Daily 100-249 Employees Bozeman Trail Inc 100-249 Employees Chronicle Co-Christie Electric Inc. 100-249 Employees Community Food 100-249 Employees Op Costco 100-249 Employees Famous Dave's 100-249 Employees First Security Bank 100-249 Employees Gibson Guitars 100-249 Employees Holiday Inn 100-249 Employees Home Depot 100-249 Employees Karst Stage Inc 100-249 Employees Kohl's 100-249 Employees Lowe's Home 100-249 Employees Montana Ale Works 100-249 Employees Improvement Murdoch's Ranch & 100-249 Employees Old Chicago 100-249 Employees Home Supply Olive Garden 100-249 Employees Reach Inc. 100-249 Employees Restaurant The Ridge Athletic 100-249 Employees Riverside Country 100-249 Employees Club Club City of Bozeman, MT 26 FY16 Approved Budget Employer • Employee Size Employer Employee Size Rosauers 100-249 Employees Schlauch-Bottcher 100-249 Employees Supermarket Construction Simkins-Hallin 100-249 Employees Simms Fishing 100-249 Employees Lumber Co Products Target 100-249 Employees Walmart Supercenter 100-249 Employees Williams Plumbing & 100-249 Employees Zoot Enterprises 100-249 Employees Heating Public Employers:The Montana Department of Labor and Industry reports the following largest public employers within the City's boundaries, one of which is the City. Employer Employee Size Employer Employee Size Montana State 1,000+ Employees School District#7 1,000+ Employees University City of Bozeman 250-499 Employees Gallatin County 100-249 Employees Gallatin County Rest 100-249 Employees Crimestoppers 100-249 Employees Home Principal Tax Payers: The annual certified valuation of taxable real and personal property is completed by the Montana Department of Revenue and transmitted to the City each August. For fall of 2014, the top taxpayers within the City were as follows. These ten taxpayers comprised a total of 9.85% of our property tax base. Top Ten Property Taxpayers Name Rank Total Taxable Value As a % of City as a whole Northwestern Energy 1 3,668,602 4.28% Qwest Corporation 2 1,040,298 1.21% Bresnan Communications 3 813,246 0.95% Verizon Wireless 4 555,252 0.65% Harry Daum 5 500,755 0.58% Stone Ridge Partners, LLC 6 468,297 0.55% J&D Family Limited Partnership 7 350,638 0.41% Bridger Peaks Holdings, LLC 8 350,440 0.41% First Security Bank 9 349,000 0.41% Wal-Mart Stores Inc 10 338,929 0.40% Total 8,435,457 9.85% City of Bozeman, MT 27 FY16 Approved Budget CORE VALUES The City's core values were adopted in 2005 by City Commission Resolution No. 3832. They were developed through extensive discussions the City Manager had with staff groups from all departments including department directors. These core values are what create the culture of our organization. Integrity Be honest, hardworking, reliable and accountable to the public. Leadership Take initiative, lead by example, and be open to innovative ideas. Service Work unselfishly for our community and its citizens. Teamwork Respect others, welcome citizen involvement, and work together to achieve the best result. City of Bozeman, MT 28 FY16 Approved Budget VISION, MISSION, AND GOALS Vision: Bozeman, Montana - The most livable place. Mission: To enhance the quality of life through excellence in public service. Goals: Encourage and promote opportunities for citizenship. Provide and communicate quality customer service. Build a strong team of staff, elected officials and citizens. Anticipate future service demands and resource deficiencies and be proactive in addressing them. Develop a visually appealing and culturally rich community. Commit to a strong financial position. Provide excellent and equitable public services which are responsive to the community within available resources. City of Bozeman, MT 29 FY16 Approved Budget ADOPTED WORK PLAN FOR 2015-2016 City of Bozeman 2015-2016 Priorities On January 26th 2015,the City Commission adopted the following ten items as their top priorities for staff to focus on accomplishing in the coming year. They also included items we are continuing to work on, and items without budget implications Adopted Priorities: 1. Story Mill Landfill Project 2. Transportation System Improvements 3. Water & Sewer Systems 4. Stormwater Utility 5. Broadband Infrastructure 6. Affordable Housing 7. Police & Municipal Courts Building 8. Vision— Mission—Strategy 9. Unified Development Code Design 10. Aquatics Facility Currently Ongoing: 1. Parks &Trails 2. Downtown & Parking 3. Economic Development 4. Information Technology 5. Rental Safety 6. Climate 7. Veterans Cemetery Ongoing Items without Budget Implications: 1. LED Lights 2. Ghost Signs 3. ADA Corners 4. Solar Panels 5. Urban Forestry Plan City of Bozeman, MT 30 FY16 Approved Budget PLANNING PROCESSES The City plans for the long-term needs of our community through a number of efforts and studies. These documents are usually developed by consultants and staff, with numerous public hearings and advisory board meetings prior to their formal adoption by the Commission. Once adopted,we work diligently to implement the recommendations and changes outlined in the plans. Here is the status of our primary planning documents: Plans for Service Provision, Facility Expansion & Maintenance: Bozeman Community Plan—Adopted 2010. Bozeman Area Transportation Plan—Adopted 2009. Planned Update 2015. Police Services Facility& Staffing Plan—Adopted 2007. Fire Services Master Plan— Adopted 2006. Update 2015. Wastewater Facility Plan—Adopted 2015. Water Facility Plan—Adopted 2006. Stormwater Facility Plan—Presented February 2008. Parks, Recreation, Open Space, and Trails Plan—Adopted 2007. Municipal Climate Action Plan—Adopted 2008. Community Climate Action Plan –Adopted 2011. Economic Development Plan—Adopted 2010. Downtown Improvement Plan—Adopted 2010. Plans for Facility Maintenance: Aquatics Facility Survey for Swim Center & Bogert Park Pool—July 2008. City-Owned Facility Assessments-2008, with updates ongoing. Financial Plans: Annual Budget—Adopted each June. Capital Improvements Plan - Updated & adopted each year; recently for FY16-FY20. Water Rate Study (5 Years)– Updated for FY16-FY20. Wastewater Rate Study (5 Years)– Updated for FY16-FY20. Impact Fee Studies (Water, Sewer, Streets, Fire) –Adopted 2012 & 2013. Solid Waste Rate Study–Completed 2012. Additional Operational Study, 2013. City of Bozeman, MT 31 FY16 Approved Budget FINANCIAL POLICIES The overall goal of the City's financial policies is to establish and maintain effective management of the City's financial resources. Formal policy statements and major objectives provide the foundation for achieving this goal. Accordingly,this section outlines the policies used in guiding the preparation and management of the City's overall budget and the major objectives to be accomplished. In addition,the rationale which led to the establishment of the fiscal policy statements is also identified. Budget Development & Administration 1. A comprehensive annual budget will be prepared for all funds expended by the City. State law provides that"no money shall be drawn from the treasury of the municipality nor shall any obligation for the expenditure of money be incurred except pursuant to the appropriation made by the commission." Inclusion of all funds in the budget enables the commission, the administration, and the public to consider all financial aspects of city government when preparing, modifying, and monitoring the budget, rather than deal with the City's finances on a "piece meal" basis. 2. The budget will be prepared in such a manner as to facilitate its understanding by citizens and elected officials. One of the stated purposes of the budget is to present a picture of the City government operations and intentions for the year to the citizens of Bozeman. Presenting a budget document that is understandable to the citizens furthers the goal of effectively communicating local government finance issues to both elected officials and the public. 3. Budgetary emphasis will focus on providing those basic municipal services which provide the maximum level of services, to the most citizens, in the most cost effective manner, with due consideration being given to all costs--economic, fiscal, and social. Adherence to this basic philosophy provides the citizens of Bozeman assurance that its government and elected officials are responsive to the basic needs of the citizens and that its government is operated in an economical and efficient manner. 4. The budget will provide for adequate maintenance of capital, plant, and equipment and for their orderly replacement. All governments experience prosperous times as well as periods of economic decline. In periods of economic decline, proper maintenance and replacement of capital, plant, and equipment is generally postponed or eliminated as a first means of balancing the budget. Recognition of the need for adequate maintenance and replacement of capital, plant, and equipment, regardless of the economic conditions, will assist in maintaining the government's equipment and infrastructure in good operating condition. 5. The City will avoid budgetary practices that balance current expenditures at the expense of meeting future years' expenses. City of Bozeman, MT 32 FY16 Approved Budget Budgetary practices such as postponing capital expenditures, accruing future years' revenues, or rolling over short-term debt are budgetary practices which can solve short-term financial problems; however,they can create much larger financial problems for future administrations and commissions. Avoidance of these budgetary practices will assure citizens that current problems are not simply being delayed to a future year. 6. The City will give highest priority in the use of one-time revenues to the funding of capital assets or other non-recurring expenditures. Utilizing one-time revenues to fund on-going expenditures results in incurring annual expenditure obligations which may be unfunded in future years. Using one-time revenues to fund capital assets or other non-recurring expenditures better enables future administrations and commissions to cope with the financial problems when these revenue sources are discontinued, since these types of expenditures can more easily be eliminated. 7. The City will maintain a budgetary control system to help it adhere to the established budget. The budget passed by the Commission establishes the legal spending limits for the City. A budgetary control system is essential in order to insure legal compliance with the City's budget. 8. The City will exercise budgetary control (maximum spending authority) through City Commission approval of appropriation authority for each appropriated budget unit. Exercising budgetary control for each appropriated budget unit satisfies requirements of State law. It also assists the commission in monitoring current year operations and acts as an early warning mechanism when departments deviate in any substantive way from the original budget. 9. Reports comparing actual revenues and expenditures to budgeted amounts will be prepared monthly. The City's budget is ineffective without a system to regularly monitor actual spending and revenue collections with those anticipated at the beginning of the year. Monthly reports comparing actual revenues and expenditures to budget amounts provide the mechanism for the Commission and the administration to regularly monitor compliance with the adopted budget. Revenue Collection 1. The City will seek to maintain a diversified and stable revenue base. A city dependent upon a few volatile revenue sources is frequently forced to suddenly adjust tax rates or alter expenditure levels to coincide with revenue collections. Establishment of a diversified and stable revenue base, however, serves to protect the City from short-term fluctuations in any one major revenue source. 2. The City will estimate revenues in a realistic and conservative manner. Aggressive revenue estimates significantly increase the chances of budgetary shortfalls occurring during the year--resulting in either deficit spending or required spending reductions. Realistic City of Bozeman, MT 33 FY16 Approved Budget and conservative revenue estimates, on the other hand,will serve to minimize the adverse impact of revenue shortfalls and will also reduce the need for mid-year spending reductions. 3. The City will pursue an aggressive policy of collecting revenues. An aggressive policy of collecting revenues will help to ensure the City's revenue estimates are met, all taxpayers are treated fairly and consistently, and delinquencies are kept to a minimum. 4. The City will aggressively pursue opportunities for Federal or State grant funding. An aggressive policy of pursuing opportunities for federal or state grant funding provides citizens assurance that the City is striving to obtain all state and federal funds to which it is entitled, thereby reducing dependence on local taxpayers for the support of local public services. 5. User fees and charges will be used, as opposed to general taxes, when distinct beneficiary populations or interest groups can be identified. User fees and charges are preferable to general taxes because user charges can provide clear demand signals which assist in determining what services to offer,their quantity, and their quality. User charges are also more equitable, since only those who use the service must pay--thereby eliminating the subsidy provided by nonusers to users, which is inherent in general tax financing. 6. User fees will be collected only if it is cost-effective and administratively feasible to do so. User fees are often times costly to administer. Prior to establishing user fees,the costs to establish and administer the fees will be considered in order to provide assurance that the city's collection mechanisms are being operated in an efficient manner. Expenditures and Payments 1. On-going expenditures will be limited to levels which can be supported by current revenues. Utilization of reserves to fund on-going expenditures will produce a balanced budget; however, this practice will eventually cause severe financial problems. Once reserve levels are depleted,the City would face elimination of on-going costs in order to balance the budget. Therefore, the funding of on- going expenditures will be limited to current revenues. 2. Minor capital projects or recurring capital projects, which primarily benefit current residents, will be financed from current revenues. Minor capital projects or recurring capital projects represent relatively small costs of an on- going nature, and therefore, should be financed with current revenues rather than utilizing debt financing. This policy also reflects the view that those who benefit from a capital project should pay for the project. 3. Major capital projects, which benefit future as well as current residents, will be financed with current revenues as well as other financing sources (e.g. debt financing). City of Bozeman, MT 34 FY16 Approved Budget This policy reflects the view that those who benefit from a capital project should pay for the project. 4. Major capital projects, which benefit future residents, will be financed with other financing sources (e.g. debt financing). Major capital projects represent large expenditures of a non-recurring nature which primarily benefit future residents. Debt financing provides a means of generating sufficient funds to pay for the costs of major projects. Debt financing also enables the costs of the project to be supported by those who benefit from the project, since debt service payments will be funded through charges to future residents. 5. Construction projects and capital purchases of$10,000 or more will be included in the Capital Improvement Plan (CIP);minor capital outlays of less than $10,000 will be included in the regular operating budget. The Capital Improvement Plan (CIP) differentiates the financing of high cost long-lived physical improvements from low cost "consumable" equipment items contained in the operating budget. CIP items may be funded through debt financing or current revenues while operating budget items are annual or routine in nature and should only be financed from current revenues. 6. Spending Policy: The City will spend its resources in the following order. Resources will be categorized according to Generally Accepted Accounting Principles (GAAP)for state and local governments,with the following general definitions: Restricted --Amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government) through constitutional provisions or by enabling legislation. Committed --Amounts constrained to specific purposes by the City Commission; to be reported as committed, amounts cannot be used for any other purpose unless the City Commission takes action to remove or change the constraint. Assigned --Amounts the City intends to use for a specific purpose; intent can be expressed by the Commission or by an official or body to which the Commission delegates the authority. The City Commission delegates this authority to the City Manager. Unassigned --Amounts that are available for any purpose; these amounts are reported only in the General Fund. City of Bozeman, MT 35 FY16 Approved Budget When both restricted and unrestricted resources are available, spending will occur in the following order,for the identified fund types: Fund Type Order of Spending General Fund r 1. Restricted 2.Committed 3.Assigned 4. Unassigned The City Commission and the City Manager, individually, have the authority to express assignments in the General Fund. Special Revenue 1. Restricted Funds 2. Committed 3. Assigned The City Commission and the City Manager, individually, have the authority to express assignments in Special Revenue Funds. Debt Service Funds 1. Assigned 2. Committed 3. Restricted The City Commission and the City Manager, individually, have the authority to express assignments in Debt Service Funds. Capital Projects 1. Restricted Funds 2. Committed 3. Assigned The City Commission and the City Manager, individually, have the authority to express assignments in Capital Project Funds. Debt Administration 1. The City will limit long-term debt to capital improvements which cannot be financed from current revenues. Incurring long-term debt serves to obligate future taxpayers. Excess reliance on long-term debt can cause debt levels to reach or exceed the government's ability to pay. Therefore, conscientious use of long-term debt will provide assurance that future residents will be able service the debt obligations left by former residents. 2. The City will repay borrowed funds, used for capital projects, within a period not to exceed the expected useful life of the project. This policy reflects the view that those residents who benefit from a project should pay for the project. Adherence to this policy will also help prevent the government from over-extending itself with regard to the incurrence of future debt. 3. The City will not use long-term debt for financing current operations. This policy reflects the view that those residents who benefit from a service should pay for the City of Bozeman, MT 36 FY16 Approved Budget service. Utilization of long-term debt to support current operations would result in future residents supporting services provided to current residents. 4. The City of Bozeman will adhere to a policy of full public disclosure with regard to the issuance of debt. Full public disclosure with regard to the issuance of debt provides assurance that the incurrence of debt,for which the public is responsible, is based upon a genuine need and is consistent with underwriters'guidelines. Reserves and Fund Balances 1. Reserves and Fund Balances will be properly designated into the following categories: Nonspendable fund balance --Amounts that are not in a spendable form (such as inventory) or are required to be maintained intact (such as the corpus of an endowment fund). Restricted fund balance --Amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government) through constitutional provisions or by enabling legislation. Committed fund balance --Amounts constrained to specific purposes by the City Commission; to be reported as committed, amounts cannot be used for any other purpose unless the City Commission takes action to remove or change the constraint. Assigned fund balance --Amounts the City intends to use for a specific purpose; intent can be expressed by the Commission or by an official or body to which the Commission delegates the authority. Unassigned fund balance --Amounts that are available for any purpose; these amounts are reported only in the General Fund. 2. A minimum level of General Fund reserve equal to 16.67% of annual revenues will be maintained by the City. This reserve is committed to be used for: cash flow purposes, accrued employee payroll benefits which are not shown as a liability, unanticipated equipment acquisition and replacement, and to enable the city to meet unexpected expenditure demands or revenue shortfalls. Property taxes represent the City's primary source of general fund revenue. Property taxes are collected in November and May of each fiscal year. Since the City's fiscal year begins on July 1st,the City must maintain an adequate cash balance in order to meet its expenditure obligations between July 1st and the commencement of the collection of property taxes in November. Accrued employee payroll benefits represent a bona fide obligation of the City. The City will maintain sufficient reserves to meet its annual expenditure obligations. The City recognizes the need to maintain adequate equipment in order to carry out required public services. Equipment acquisition and replacement represent on-going costs of a relatively minor nature, as compared to major capital purchases. We plan for equipment replacement within our Capital Improvement Program. However, unforeseen equipment problems will arise. The reserve will provide resources for the immediate, unanticipated replacement of critical equipment. The City is subject to revenue shortfalls and unexpected expenditure demands during the fiscal year. An undesignated General Fund reserve will be maintained to be able to offset these revenue City of Bozeman, MT 37 FY16 Approved Budget shortfalls or meet unexpected demands occurring during the year, without suddenly adjusting tax rates or reducing expenditures. Financial Reporting & Accounting 1. The City will manage and account for its financial activity in accordance with Generally Accepted Accounting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). GASB is recognized as the authority with respect to governmental accounting. Managing the City's finances in accordance with GAAP and in accordance with the rules set forth by GASB provides Bozeman citizens assurance that their public funds are being accounted for in a proper manner. 2. The City will maintain its accounting records for general governmental operations on a modified accrual basis, with revenues recorded when available and measurable, and expenditures recorded when services or goods are received and liabilities incurred. Accounting records for proprietary fund types and similar trust funds will be maintained on an accrual basis, with all revenues recorded when earned and expenses recorded at the time liabilities are incurred, without regard to receipt or payment of cash. Adherence to this policy will enable the City to prepare its financial statements in accordance with GAAP as set forth by the GASB. 3. The City of Bozeman will prepare a Comprehensive Annual Financial Report (CAFR) in conformity with Generally Accepted Accounting Principles (GAAP). The report will be made available to the general public. The CAFR shall be prepared in accordance with the standards established by the GFOA for the Certificate of Achievement for Excellence in Financial Reporting Program The Certificate of Achievement represents a significant accomplishment for a government and its financial management. The program encourages governments to prepare and publish an easily readable and understandable comprehensive annual financial report covering all funds and financial transactions of the government during the year. The CAFR provides users with a wide variety of information useful in evaluating the financial condition of a government. The program also encourages continued improvement in the City's financial reporting practices. 4. The City will ensure the conduct of timely, effective, and annual audit coverage of all financial records in compliance the local, state, and federal law. Audits of the City's financial records provide the public assurance that its funds are being expended in accordance with Local, State, and Federal law and in accordance with GAAP. Audits also provide management and the Commission with suggestions for improvement in its financial operations from independent experts in the accounting field. 5. The City of Bozeman will maintain a policy of full and open public disclosure of all financial activity. Full and open public disclosure of all financial activity provides the public with assurance that its elected officials and administrators communicate fully all financial matters affecting the public. City of Bozeman, MT 38 FY16 Approved Budget 6. The modified accrual basis of accounting and budgeting is used for the governmental funds. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. Employee compensated absences and principal and interest on long-term debt expenditures are recorded when due in the current period. The accrual basis of accounting is used for proprietary funds. Under this method, revenues are recorded when earned and expenses are recorded when the related liability is incurred. For budget preparation and presentation,the proprietary funds' expenses are converted to expenditures and follow the same budget format as the government fund types. Capital outlays in the enterprise funds are presented as expenses for budget basis, but are recorded as assets along with associated depreciation expense on the GAAP basis. Debt service principal payments in the enterprise funds are accounted for as expenses for budget purposes, but are reported as reduction of long-term debt liability on the GAAP basis. Recording capital outlays as expenditures and principal payments on long-term debt for budget purposes, presents a clearer picture of the City's financial operations, is easier to administer for cash flow purposes, and is easier for the lay person to understand. City of Bozeman, MT 39 FY16 Approved Budget FINANCIAL STRUCTURE To better understand this budget document a basic understanding of the structure, often-used terms, and fund types is helpful. The City's operating expenditures are organized in to the following hierarchical categories: Activities, Departments, Divisions, and Budget Units. Activity: Activity represents the highest level of summarization used in the City's financial structure. This level is primarily used for entity-wide financial reporting and for summarization in this budget document. Activities General Government Public Safety Public Service Public Welfare Other Department: Department is the second level of summarization used in the City's financial structure. The function classification represents a grouping of related operations and programs aimed at accomplishing a broad goal or providing a major service. Division: Department can be further split into divisions which are usually associated with functioning work groups that have more limited sets of work responsibilities. Their primary purpose is organizational and budgetary accountability. Budget Unit: Divisions may be further subdivided into budget units. A budget unit is used to account for a specific service performed within a division in the pursuit of individual goals and objectives. A budget unit is aimed at accomplishing a specific service or regulatory program for which a government is responsible. For example, to account for the expenses of constructing a new Wastewater Treatment Plant the City uses the following financial structure: Activity: Public Service Department: Wastewater Plant Division: Operations Budget Unit: Construction The following table lists the Department and corresponding divisions within the City for the current fiscal year. City of Bozeman, MT 40 FY16 Approved Budget Departments Divisions and Budget Units Budgeted Funds City Commission City Commission,Special Bodies(Ethics Board) General City Manager Administration,City Clerk, Neighborhoods General Municipal Court Operations General City Attorney Administration,Civil Litigation,Criminal Litigation,Criminal General,Victim Witness Advocate Victim-Witness Administrative Administration,Accounting,Treasury, Information General Services Technology, Human Resources Community Operations, Development Review, Long-Range Planning, Community Development Development Historical Preservation Facilities City Hall,City Hall Annex,Shop Complex, Professional General Maintenance Building,Senior Center, Library, Fire Station#2, Fire Station #3,Vehicle Maintenance Shop Police Operations,Crime Control&Investigations, Drug General, Drug Forfeiture, Law&Justice Forfeiture, Parking,Animal Control Center, Domestic Violence, Police-Court Facility Fire Administration,Operations,Operational Readiness, Fire General, Fire Impact Fees, Fire Special Prevention,Special Fire Services, Hazardous Materials, Revenue, Fire Capital/Equipment Disaster&Emergency Services Replacement Building Inspection Operations, Life Safety Building Inspection Parking Administration,Operations, Parking Garage Parking Enterprise Public Services Administration,GIS, Engineering,Snow Removal Water Enterprise Administration Enforcement,Weed Cutting Enforcement, Sidewalk Repair Program,Sidewalk&Curb Construction,SID Construction Streets Operations, Maintenance,Construction, Snow& Ice General,Community Transportation,Gas Tax, Removal, Lighting,Traffic Signs& Markers Street Maintenance,Street Impact Fees,SIDs, Arterial Construction Water Plant Operations,Water Conservation,Construction Water,Water Impact Fees Water Operations Operations, Utility Locates,Water Services,Construction, Water,Water Impact Fees Reservoirs, Meters, Hydrants,Valves, Repairs Wastewater Operations, Utility Locates,Services,Construction, Wastewater,Wastewater Impact Fees Operations Manholes,Televising, Flushing, Repairs Water Reclamation Operations, Laboratory,Sludge Injection, Pretreatment, Wastewater,Wastewater Impact Fees Facility Storm Water Admin and Mapping, Operations,Capital Improvements Stormwater Enterprise Solid Waste Collections, Recycling Solid Waste Enterprise Collection&Recycling Solid Waste Disposal Operations, Landfill Landfill Post-Closure Costs Vehicle Maintenance Operations Vehicle Maintenance Parks& Recreation Cemetery, Parks, Forestry, Recreation General, Parks&Open Space Bond,Tree Maintenance, Recreation Special Revenue, Story Mansion Operating Library Operations,Technical Services, Information,Children's General, Library Special Revenue, Library _ Services,Circulation,Construction Depreciation Community Services Economic Development,Sustainability General, Downtown TIF,Community Housing, Housing Revolving Loans, North 7th.TIF, North East Urban Renewal TIF, Downtown BID, _ Development Impacts,Tourism BID Non Departmental Insurance, Contingencies,Transfers, Beautification of General, Permissive Medical Levy, Senior Bozeman, Band,Senior Transportation Transportation, Employee Health Insurance GO,SID&TIF Bonds, Principal & Interest GO Refunding Series 2012, Parks&Open SID Revolving Space Bond, Downtown TIF, SID Bonds City of Bozeman, MT 41 FY16 Approved Budget USEFUL TERMS To better assist readers in understanding the budget document, a basic knowledge of the following terms is useful: A FUND is a fiscal and accounting entity with a self-balancing set of accounts recording cash, and other financial resources,together with all related liabilities and residual equities or balances, and changes therein. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Funds in the government model are classified into three broad categories: governmental, proprietary, and fiduciary. The most common reason for establishing a fund is to separately account for restricted-use revenue or to comply with State or Federal law. An ACCOUNT is an organizational or budgetary breakdown which is found within city funds. Each department serves a specific function as a distinct organizational unit of government within the given fund. Its primary purpose is to facilitate organizational and budgetary accountability. An OBJECT OF EXPENDITURE refers to specific, detailed expenditure classification. It relates to a specific type of item purchased or service obtained. Examples of objects of expenditure include salaries, supplies, contracted service,travel, etc. The City's financial operations and fund structure conform to Generally Accepted Accounting Principles (GAAP). The funds are grouped under governmental, proprietary, and fiduciary fund types. The City's fund structure is comprised of the following funds, all of which are budgeted. GOVERNMENTAL FUND TYPES General Fund: The General Fund is used to account for all financial resources of the City, except for those required to be accounted for in another fund. The General Fund supports such basic services as the Legislative Branch,Judicial Branch, General Administration, Police, Fire, Finance, Engineering, Recreation, and Library services. Revenue Sources: The City's General Fund is financed primarily by property taxes which provide nearly half of the General Fund revenue. Other revenue sources include: licenses and permits, intergovernmental revenue, charges for services, fines and forfeitures, interest on investments, operating transfers, and miscellaneous revenues. Special Revenue Funds: Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for specific purposes. Special Revenue Funds support insurance costs, retirement costs, planning functions, and other services legally restricted for specific purposes. Revenue Sources: Special Revenue Funds are supported either through property taxes or through grants or other restricted revenue sources. Examples of Special Revenue Funds supported by City of Bozeman, MT 42 FY16 Approved Budget property taxes include employee health and comprehensive insurance funds. Examples of Special Revenue Funds supported by grants or other restricted revenue sources include Community Development Block Grant, Housing and Urban Development, and Gas Tax Apportionment. Debt Service Funds: Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Debt Service Funds provide financing for the City's two general obligation bonds—trails, open space and parks (TOPS) and library facilities. Revenue Sources: Debt Service Funds are financed through property taxes and interest income. Capital Project Funds: Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). Revenue Sources: Capital Project Funds are supported by special assessments, long term debt proceeds, donations, and grants. PROPRIETARY FUND TYPES Internal Service Funds: Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments on a cost-reimbursement basis. Internal Service Funds account for the City's vehicle maintenance functions. Revenue Sources: Internal Service Funds are supported through billings to other departments based on the sale of goods and the services provided. Enterprise Funds: Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Enterprise Funds account for the City's water,waste water, solid waste, stormwater and parking services. Revenue Sources: Enterprise Funds are financed by user charges, penalties, and interest income. FIDUCIARY FUND TYPES Trust Funds: Trust Funds are used to account for assets held by a governmental unit in a trustee capacity. These include (a) expendable trust funds, (b) permanent trust funds, and (c) pension trust funds Revenue Sources: Trust Funds are supported by donations and interest income. City of Bozeman, MT 43 FY16 Approved Budget THE BUDGET PROCESS The City of Bozeman budget serves several purposes. For the Citizens of the City of Bozeman, it presents a picture of the city government operations and intentions for the year. For the City Commission, it serves as a policy tool and as an expression of goals and objectives. For City Management, it is used as an operating guide and a control mechanism. State statute provides the "Local Government Budget Act" in MCA 7-6-4001. This section of the law was adopted by the 2001 Legislature to replace the "Municipal Budget Law" and other various sections of code that related to city finances. The new law limits the amount of expenditures to approved appropriations, requires reporting to the State after final budgets and tax levies are adopted, and provides for a detailed preliminary and final budget adoption within the confines of the State determined property tax assessment time-table. The City's budget encompasses both the operating budget and the capital improvement budget. Each budget unit includes amounts appropriated for both operating expenses and capital items. The accompanying narrative explanation for each budget unit provides an explanation of capital items included in the budget. BASIS OF BUDGETING The City's accounts are organized on the basis of funds, each of which is considered a separate entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures/expenses. Governmental funds (the General Fund, Special Revenue, Debt Service, and Capital Projects Funds) use the modified accrual basis of budgeting and accounting. Revenues are recognized in the accounting period in which they become available and measurable. Expenditures are recognized when liabilities are incurred. Proprietary funds (Enterprise and Internal Service Funds) are budgeted on a modified accrual basis which does not include depreciation or compensated absences. Each fund's financial statements,which can be found in the City's Comprehensive Annual Financial Report (CAFR), are reported on the full accrual basis. In the accrual basis of accounting, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting period in which they occur. BUDGET DEVELOPMENT PROCESS In the past,the City Manager's Recommended Budget served as the preliminary budget and is normally adopted as such in June following six months of development and analysis by staff and the City Commission. In 2013, we developed a revised budget calendar that will NOT have us adopting a City of Bozeman, MT 44 FY16 Approved Budget preliminary budget in June and a final budget in August. Instead,we will adopt a final budget in June and only amend the budget in August if our taxable value estimates were significantly different from our Certified Values received from the State. The Approved Budget document will be issued after Taxable Values are received in August, and the final tax levy is set. After submitting the City Manager's Recommended Budget to the City Commission, public work sessions may be held by the Commissioners at which time the City Manager, Administrative Services Director, and department staff explain the budget recommendations and underlying justification for the requests. The Commission also reviews departmental requests which could not be funded, as an indication of unmet needs. During or following the work sessions,the Commissioners may make adjustments to the proposed budget. Following any adjustments to the City Manager's budget recommendation, a tentative appropriation ordinance is prepared and a public hearing is held. The Commission may again make adjustments to the budget following the public hearing, after which time,the Commission passes the appropriation ordinance in final form. MCA 7-6-4030 Final budget--resolution--appropriations. (1) The governing body may amend the preliminary budget after the public hearing and after considering any public comment. (2) The amended budget constitutes the final budget. The final budget must be balanced so that appropriations do not exceed the projected beginning balance plus the estimated revenue of each fund for the fiscal year. (3) The governing body shall adopt the final budget by resolution. The resolution must: (a) authorize appropriations to defray the expenses or liabilities for the fiscal year;and (b) establish legal spending limits at the level of detail in the resolution. (4) The effective date of the resolution is July 1 of the fiscal year, even if the resolution is adopted after that date. Appropriations are established by budget unit. The accounting system, budgeting system, and the budget document itself, however, break these classes into subclasses--thereby providing more detailed information. As an example, operating supplies,gas and oil, and subscriptions are all classified as operating expenses. The accounting and budgeting systems provide detail for these specific sub-classes. However, appropriation control is exercised only at the budget unit level. PERFORMANCE BUDGETING Beginning with the fiscal year 1998-99 budget,the City of Bozeman started the development of a performance budget. The move to a performance budget resulted in a shift in emphasis away from describing what will be purchased (inputs)towards describing what will be accomplished (outputs and outcomes). That process continues today with both an organization-wide and budget-unit specific focus on outcomes. City of Bozeman, MT 45 FY16 Approved Budget PRESENTATION The text of the budget document customarily contains five sections of information for each division. Some divisions also include highlights or accomplishments for the prior year and/or the coming year. The first section provides a description of the division. The second section describes its major objectives to be accomplished. The third section provides detailed financial information. The fourth section identifies the division's performance measures for the coming budget year and the past three years. The fifth section lists the workload indicators for the division. The financial information includes expenditure information for the last completed fiscal year,the appropriated amounts for the current year, and the recommended amounts covered by the budget. Costs are segregated into five basic classifications: salaries,wages,& benefits; operating expenses; capital; debt service; and transfers. Appropriation control is exercised only at the budget unit level and not at the individual object of expenditure level. The narrative information is presented together with the financial detail to assist readers in understanding the planned outcomes for each division,the purpose of each budget unit, and major changes or expenditures for the coming year. MONITORING AND REPORTING PROCESS As the budget year proceeds, individual departments and the Finance Department have dual responsibility for monitoring the status of each budget unit. Department staff has primary responsibility for monitoring the status of expenditures against their budget. This responsibility includes informing the Finance Department of any significant departures from the plans anticipated in the budget. The Finance Department has overall responsibility for monitoring the status of all departments and funds. This is accomplished primarily through analysis of computerized budget performance reports which compare appropriation amounts on a line-item basis with actual expenditures throughout the year. These reports aid department staff in controlling costs and act as an early warning system for the Finance Department. Department staff may exercise their judgment in exceeding expenditures by object code, as long as they do not exceed the total amount appropriated for the budget unit. The Finance Department reviews the budget reports on a monthly basis and discusses any variances from expected performance with the department staff. The Finance Department conducts in-depth quarterly budget reviews of all expenditures and revenues. Significant changes in either expenditures or revenues require a budget revision. Recommendations are also made by the Administrative Services Director for any corrective actions believed necessary. City of Bozeman, MT 46 FY16 Approved Budget BUDGET AMENDMENT PROCESS State statute provides a number of different ways to amend the budget. The first involves a reallocation of existing appropriations among the line items within a specific fund. The second defines a series of scenarios where the governing body has authority to amend the budget without a hearing for donations, land sales, and fee-based budgets. All other increases in appropriation authority that are not specifically permitted by statute must be approved through a public hearing process. MCA 7-6-4031 Budget amendment procedures. (1) The final budget resolution may authorize the governing body or a designated official to transfer appropriations between items within the same fund. (2) The annual budget appropriations may be amended as provided in 7-6-4006 (3) and 7-6- 4012. (3) Except as provided in 7-6-4006, 7-6-4011, 7-6-4012, 7-6-4015, and 7-6-4032, or in case of an emergency under Title 10, chapter 3, a public hearing is required for an overall increase in appropriation authority. The Administrative Services Director is responsible for ensuring compliance with spending limitations imposed by the budget. Accordingly,the Administrative Services Director submits a Budget Status Report to the City Commission after three, six, nine, and twelve month periods which evaluates overall revenues and expenditures in comparison to the budgeted amounts. In cases where it appears the original spending authority authorized will not prove sufficient,transfers of spending authority or additional spending authority are requested together with explanations for the requests. Public hearings for budget amendments are held as necessary. BUDGET CALENDAR/PROCEDURES The following budget timeline outlines the process the City customarily follows for creation and adoption of the annual budget. 1. December/January: The Commission's goals provide the legislative policy direction for the budget process and the development of departmental objectives and work plans. 2. January: The Finance Department sends budget request forms and instructions to all departments. 3. January/February: Department administrators assess the needs of their departments and communicate their needs through their budget requests. 4. February: The department requests are compiled by the Administrative Services Director and compared to available funds to support the requested services. City of Bozeman, MT 47 FY16 Approved Budget 5. March/April: The City Manager and Administrative Services Director attend budget meetings with the staff responsible for each budget unit to discuss their requests and make necessary adjustments to ensure needed services are provided and the budget is balanced. 6. May: The City Manager's Recommended Budget is presented to the City Commission. This comprehensive document includes both operating and capital expenditures for the ensuing fiscal year. 7. May/June: The City Commission holds work sessions on the budget at which time the City Manager,Administrative Services Director, and various department staff explain the budget recommendations and underlying justification for the requests. During or following the work sessions, the Commissioners may make adjustments to the proposed budget. 8. June: The public hearing on the budget is advertised in the local newspaper. A public hearing on the budget (appropriation resolution) is held and adjustments to the budget, if any, are made. The Commission adopts a final budget prior to June 30th. 10. August: Final taxable values are received from the State Department of Revenue. Taxing authority is calculated and tax levy resolution is prepared. The public hearing on the tax levy resolution is advertised in the local newspaper. A public hearing on the tax levy is held. Commission adopts tax levy resolution. If taxable values are substantially different from estimate amounts, the appropriation resolution may be amended, through a public hearing. 12. Monthly: Budget-to-Actual line item spending reports are prepared by the 20th day of the following month for the Commission, departments, and members of the public. 13. Quarterly: Update of Budget-to-Actual spending and revenue collection report is prepared and published to the City's website for the Commission and the public. City of Bozeman, MT 48 FY16 Approved Budget CITY ORGANIZATIONAL CHART Q$8tiz .. The organization chart below depicts the overall structure of the City of Bozeman government. Voters of the City elect the ?mow City Commission and Municipal Court Judge. The Municipal Court Judge recommends any Part Time Judges. The City *C,'..; ."' _ 4 Commission appoints a City Manager who is the Chief Executive Officer of the City. The City Manager appoints a City Clerk =tR;f :••'a�fi�' who acts as staff of the Commission. The City Manager also appoints directors of each of the major departments. City of Bozeman, MT 49 FY16 Approved Budget CITIZENS OF BOZEMAN 1 , 1 MUNICIPAL CITY JUDGE COMMISSION ADVISORY LIBRARY CITY MANAGER, PARKING BOARDS BOARD COMMISSION CHRIS KULKULSKI LIBRARY ■ 1 ■ PARRS& 1 DIRECTOR, CITY CLERK, DIRECTOR OF • ADMINISTRATIVE ASSISTANT PUBLIC WORKS SUSAN CITY RECREATION DIRECTOR OF ATTORNEY, COMMUNITY SERVICES CITY DIRECTOR, GREGORY STACY DEVELOPMENT, FIRE CHIEF POLICE DIRECTOR, ECONOMIC ULMEN GREG CHIEF DIRECTOR, MANAGER, CRAIG WENDY ANNA MITCH DEVELOPMENT, CHUCK WINN WOOLARD SULLIVAN —nYEBTn41 BRIT FONTENOT THOMAS ROSENBERRY s INSPECTIONS WATER CIVIL DEVELOPMENT PATROL m. CEMETERY - FACILITIES - TREATMENT REVIEW ACCOUNTING PLANT CRIMINAL OPERATIONS _ LONG RANGE . DETECTIVES PARKS SUSTAINABILITY SOLID WASTE PROSECUTION PLANNING TREASURY PARKING BUILDING _ SUPPORTRECREATION ENGINEERING SERVICES INFORMATION DIRECTOR INSPECTION TECHNOLOGY FORESTRY - NEIGHBORHOODS - STREETS H HUMAN RESOURCES WATER H AQUATICS -RECLAMATION FACILITY WATER/SEWER OPERATIONS HSTORMWATER City of Bozeman,MT 50 FY16 Approved Budget FINANCIAL SUMMARY Financial Summary Approved Budget Fiscal Year 2015-2016 General Special Debt Internal Fund Revenue Service Construction Enterprise All Funds Service Permanent Projects Projected Beginning Fund Balance/Working Capital 5,133,594 23,004,701 2,315,966 (11,204) 15,640,949 760,566 873,130 47,717,702 Estimated Revenues 27,363,109 18,049,295 2,439,603 6,153,000 33,574,618 5,358,256 106,000 93,048,881 Less Appropriations 27,184,041 28,103,387 2,792,979 6,251,000 35,087,945 5,654,244 - 105,073,596 Increase/(Decrease) in Fund Balance/Working Capital 184,068 (10,054,092) (353,376) (98,000) (1,513,327) (295,988) 106,000 (12,024,715) Projected Ending Fund Balance/Working $5,317,662 $12,950,609 $1,962,590 $ (109,204) $14,127,622 $464,578 $ 979,130 $35,692,987 Capital City of Bozeman, MT 51 FY16 Approved Budget CHANGES IN FUND BALANCE/WORKING CAPITAL CHANGES IN FUND BALANCE/WORKING CAPITAL Fiscal Year 2016 Projected Beginning Estimated Appropriations Ending Fund Balance/ Revenues Fund Balance/ Working Capital Working Capital General Fund $ 5,133,594 $ 27,368,109 $ 27,184,041 $ 5,317,662 010 General Fund Special Revenue Funds 100 Planning Fund 381,028 928,728 1,215,809 93,947 103 Health-Medical Insurance 103,036 2,346,544 2,346,544 103,036 108 Community Transportation 239,590 239,548 239,548 239,590 109 Highway Safety Improvement Projects 22,679 22,679 110 Gas Tax Apportionment 660,461 662,400 1,121,500 201,361 111 Street Maintenance District 1,316,165 4,159,624 4,948,233 527,556 112 Tree Maintenance 158,467 460,696 473,051 146,112 113 Fire Impact Fee 545,352 265,000 - 810,352 114 Street Impact Fee 10,441,733 2,330,875 9,049,640 3,722,968 115 Building Inspection Special Revenue 1,079,789 1,618,452 1,930,496 767,745 116 Downtown Improvement District 1,621,036 818,549 2,169,500 270,085 119 Economic Development Loan Fund 654,981 48,500 31,000 672,481 120 Community Housing 26,810 253,508 54,400 225,918 121 Housing Revolving Loan Fund 5,293 5,325 - 10,618 125 Drug Forfeiture (24,847) 237,562 200,539 12,176 128 Fish Wildlife And Park Management Areas 20,999 20,999 130 Americans With Disability Act 35,105 35,105 131 Beautification of Bozeman 132 Bogert Park Special Revenue 11,710 85 11,795 133 Recreation Department Special Revenue 8,540 3,040 11,580 135 Cemetery Department Special Revenue 2,364 15 2,379 136 Park Department Special Revenue 1,447 6,180 7,627 137 Library Department Special Revenue 84,941 35,300 120,241 138 Law&Justice Center 368,000 19,125 348,875 139 Police Department Special Revenue 292,574 12,000 304,574 140 Police Domestic Violence 218,633 218,633 141 Street Arterial Construction 425,000 575,996 1,000,996 143 TIF N 7th Corridor 1,145,764 728,013 905,980 967,797 144 TIF NE Urban Renewal 100,010 86,800 421,002 (234,192) 145 TIF Mandeville Industrial (130,194) 36,097 (94,097) 146 Lighting Dist.'s(146-170,181,182,200-241) 616,511 368,160 429,905 554,766 174 Victim Witness Advocate 332,551 79,800 140,000 272,351 175 Senior Transportation 324 80,531 80,331 524 176 Business Improvement District 38,736 146,700 140,800 44,636 177 Neighborhood Associations 1,012 10 1,022 179 Disaster Relief Fund (Hail Damage) 1,259,399 1,259,399 183 Fire Department Special Revenue 76,323 3,550 79,873 City of Bozeman, MT 52 FY16 Approved Budget Budgeted Projected Beginning Estimated Appropriations Ending Fund Balance/ Revenues Fund Balance/ Working Capital Working Capital 184 Parks Master Plan Develop 99,135 99,135 186 Development Impacts 98,846 98,846 187 Fire Department Equipment 323,063 321,924 40,000 604,987 188 City/County Drug Forfeiture 154,531 154,531 189 Story Mansion Special Revenue 21,255 27,500 26,355 22,400 191 Tourism BID 12,127 932,250 900,000 44,377 193 Street Maintenance-Babcock SID 21,716 5,800 27,516 194 Street Maintenance- Durston SID 60,112 5,600 65,712 850 Park Land -Cash in Lieu 291,227 291,227 Total Special Revenue Funds $23,004,701 $18,049,295 $28,103,387 $12,950,609 Debt Service Funds 300 Special Improvement District Revolv. Fund 2,152,931 37,235 626,500 1,563,666 303 G.O. Refunding Series 2012 122,145 274,675 274,675 122,145 304 Park&Trails Bond 1,079,216 1,079,216 305 TIF 2007 Downtown Bonds 422,088 422,088 310 SID Funds 40,890 626,389 390,500 276,779 Total Debt Service Funds $2,315,966 $2,439,603 $2,792,979 $1,962,590 Construction Funds Capital Projects (11,204) 6,153,000 6,251,000 (109,204) Enterprise Funds 600 Water 9,093,395 8,945,926 9,901,882 8,137,439 610 Water Impact Fee-Net Assets 515,750 1,349,000 1,864,750 620 Waste Water 4,869,102 7,940,750 8,966,798 3,843,054 630 Waste Water Impact Fee- Net Assets 152,083 1,065,500 1,839,412 (621,829) 602-Sourdough Water Tank Construction 8,332,750 6,600,000 1,732,750 640 Solid Waste 789,861 2,959,050 3,783,770 (34,859) 641 Landfill Closure Costs 31,425 1,137,500 280,000 888,925 650 Parking Enterprise 34,187 877,042 855,027 56,202 670 Storm Water 155,146 967,100 996,306 125,940 Total Enterprise Funds $15,640,949 $33,574,618 $35,087,945 $14,127,622 Internal Service Funds - 710 Vehicle Maintenance Shop 483,186 881,471 1,177,459 187,198 720 Health-Medical Self-Insurance Fund 277,380 4,476,785 4,476,785 277,380 Total Internal Service Funds $760,566 $5,358,256 $5,654,244 $464,578 Permanent Funds 800 Cemetery Perpetual Care 873,130 106,000 979,130 Total Permanent Funds $873,130 $106,000 $979,130 Total All Funds $47,717,702 $93,048,881 $105,073,596 $35,692,987 City of Bozeman, MT 53 FY16 Approved Budget MILL LEVIES & MILL VALUES MILL LEVIES & MILL VALUES FISCAL YEAR FY11 FY12 FY13 FY14 FY15 FY16 Est* M ILL VALUE(net of TIFD's) $ 80,399 $ 82,062 $ 83,226 $ 85,637 $ 87,894 $ 80,331 *Corrected 9/2011 Issued 9/2011 PERCENTAGE CHANGE 2.7% 2.1% 1.4% 2.9% 2.6% -8.6% GENERAL FUND: All-Purpose 110.16 127.16 127.66 134.76 144.77 164.39 SPECIAL REVENUE: City Planning 2.00 2.00 2.00 2.00 2.00 2.00 Local Government Study Commission 0.00 0.00 Police Retirement* 4.45 0.00 0.00 0.00 0.00 0.00 Firefighters'Retirement* 2.97 0.00 0.00 0.00 0.00 0.00 Public Employees'Retirement* 4.86 0.00 0.00 0.00 0.00 0.00 Comprehensive Insurance* 4.73 0.00 0.00 0.00 0.00 0.00 Health/Med Insurance 24.29 22.53 23.22 22.57 23.18 29.21 Fire Capital&Equipment 4.00 4.00 4.00 4.00 4.00 4.00 Transfer to Stormwater-Landfill Project 0.00 0.00 0.00 0.00 157 1.74 Senior Transportation 1.00 1.00 1.00 1.00 1.00 1.00 Workforce Housing 0.50 0.50 0.50 0.50 1.00 3.00 TOTAL SPECIAL REVENUE 48.80 30.03 3072 30.07 32.75 40.95 DEBT SERVICE: P ark&Trail G.O.Bonds 0.00 8.13 13.46 Library G.O.Bonds 3.94 3.84 3.30 3.06 3.11 3.40 Transportation G.O.Bonds 5.85 5.72 5.07 5.19 0.00 0.00 TOTAL DEBT SERVICE 9.79 9.56 8.37 8.25 1124 16.87 TOTAL ALL LEVIES 168.75 166.75 166.75 173.08 188.76 222.20 Percentage Change in M ills -0.6%_ -1.2%_ 0.0%_ 3.8%_ 9.4% 19.3% P ro perty Taxes Levied $13,567,611 $13,683,839 $13,878,293 $14,821,724 $16,590,871 $17,849,613 Percentage Change in Dollars 4.9% 0.9% 1.4% 6.8% 119% 7.6% *These funds are being combined into the All Purpose Levy. They are all subject to M CA 15-10-420. Tax Authority Authorized but Not Levied General Fund Reduction $ 462,720 $ 694,976 $ 1,263,330 $ 1,271,667 $ 363,096 Street&Tree Maintenance Offset $ 116,270 $ - $ - $ - $ - Police&Fire Reductions 583000 $ 849,000 $ 914,000 $ 578,525 $ - $ - SAFER Grant 303,570 $ 189,720 $ 113,985 $ - $ - $ - 911M ills(Resolution No.3954) 704,610 $ 723,303 $ 738,558 $ 749,034 $ 770,733 $ 722,979 FY11Certification Error: 59,753 Total Authorized But Not Levied $ 1,591,180 $ 2,400,766 $ 2,461,995 $ 2,590,889 $ 2,042,400 $ 1,086,075 Number of M ills 13.72 20.32 29.58 3113 23.85 13.52 City of Bozeman, MT 54 FY16 Approved Budget APPROPRIATIONS BY TYPE Expenditures, often called "Appropriations," are classified under one of six major categories: Personnel & Benefits, Operating Expense, Capital, Debt Service,Transfers, and Other Financing Uses. The graph below shows the relative percentage of FY16 budget expenditures for the six major categories in all funds, combined. Appropriations by Type -All Funds - FY16 TransfersOther 6% Financing Debt Service - Uses 5% Personnel& Benefits 28% Capital 32% Operations 29% Appropriations by Type-All Funds FY16 In governmental agencies, salaries, wages (personnel) and benefits normally represent the largest of these categories. However, due to the significant investment in infrastructure, cities have a much higher percentage of the budget devoted to operating and capital costs than most other governmental agencies. APPROPRIATIONS BY TYPE: GENERAL FUND ONLY— Using those same classifications of expenditure type,the relative percentages of budgeted expenditures for the General Fund are shown below. As you can see,the General Fund is comprised of a much higher percentage of Personnel & Benefit costs compared to all funds, as a whole. The General Fund supports very little capital improvements, compared to all funds, as a whole. Appropriations by Type -General Fund - FY16 Operations 31% Capital x_�2% DebtService 0 Personnel& ��•• Transfers Benefits Other 1 66% Financing Uses 0% Appropriations by Type-General Fund City of Bozeman, MT 55 FY16 Approved Budget APPROPRIATIONS BY FUND As shown, Enterprise Funds and the General Fund account for 59%of the total expenditures of the City. The General Fund is the City's primary operating account for general government operations. Enterprise funds consist of Water,Wastewater, Solid Waste, Parking, and Storm-water Utility Funds.These funds operate on a self-supporting basis. Appropriations by Fund - FY16 Internal Service 5% Permanent 0% General Fund 26% Enterprise 33% Special Revenue Construction 27% Projects 6% Debt Service 3% Appropriations by Fund-FY16 Special Revenue Funds,totaling 27%of appropriations, include a variety of fee supported funds including funds supporting impact fees, building inspections, street maintenance and tree maintenance. Community Development Block Grant monies,the City's Gas Tax allocation, and Senior Transportation are also included. We have added the proposed Arterial & Collector Assessment Fund this year. Debt Service, Internal Service, and Permanent Funds make up the remainder of the City's appropriations. City of Bozeman, MT 56 FY16 Approved Budget REVENUES BY SOURCE As shown, Charges for Services and Property Taxes account for 62%of the total revenues of the City. The majority of Charges for Services are derived from the City's utilities (Enterprise funds) consisting of Water,Wastewater, Solid Waste,Stormwater and Parking Services. Property Taxes (23%) are primarily to the benefit of the General Fund and public debt for Libraries and Trails, Open Space & Parks. Revenues by Source - All Funds - FY16 Other Financing SourcesProperty Taxes 22% 23% Other Revenues Special 1% Assessments Interest Income / 2% 0% Licenses & Permits Fines and 2% Forfeitures 2% Inter-governmental Charges for Services 9% 39% Revenues by Source-All Funds REVENUES BY SOURCE, GENERAL FUND ONLY— Using those same classifications of revenue sources, the relative percentages of estimated revenues for the General Fund are shown below. Revenues by Source - General Fund - FY16 Other Revenues Other Financing Interest Income Sources 0% 0% 8% Fines and , Forfeitures 5% Property Taxes Charges54% Services 7% Inter-governmental 25% Special Licenses&Permits - Assessments 1% 0% Revenues by Source-General Fund 1 As you can see,the General Fund is much more reliant on Property Taxes and Intergovernmental revenue than all funds, as a whole. These two sources combine to total 79%of General Fund revenues. City of Bozeman, MT 57 FY16 Approved Budget LEGAL DEBT LIMIT & BOND RATINGS General Obligation (G.O.) Debt Limit: The City's legal debt limit for general obligation (G.O.) indebtedness is established by state statute. Total general obligations may not exceed 2.5%of the City's total market value, as established each August by the Department of Revenue. Our most recent valuation showed Total Market Value of$3.6 Billion. We are estimating an increase of 3.0%for the coming year. Anticipated borrowing this Fiscal Year: During FY15 we borrowed the remaining$5.1 Million for the voter-approved Trails, Open Space & Parks bonds. In the coming fiscal year, anticipate borrowing $400,000 in the form of a loan from the State's Intercap program to finance sidewalk improvements. After this debt is issued,the city would have consumed approximately 18%of its total authorized G.O. borrowing capacity; borrowing$16.5 Million of the$92 Million authorized. $76 million dollars of future borrowing capacity would remain. General Obligation Bond Rating: The City's most recent general obligation bond rating was done in connection with the issuance of the Trails, Open Space & Parks bonds in October 2014. Moody's rated that issue an "Aa3", stating: "The rating reflects the City's fairly large, stable tax base, improved wealth measures, a trend of sound financial operations and healthy reserve levels that largely remained intact despite a recent litigation payout, and a limited debt burden that is expected to increase over the near-term." Revenue-backed Debt: There remains no statutory cumulative limit on the amount of debt a city can issue that is backed by the revenue streams of various operations, known as "Revenue Bonds". The City plans to borrow a total of$6.6 Million for the Sourdough Water Tank project, guaranteed by the Water Fund. Special District Debt: There is no statutory limit on the amount of debt a city can issue that is backed by assessments from special improvement districts (including lighting districts) known as "SID or SLID Bonds". This budget includes anticipated borrowing of$4.5 million for Special Improvement District (SID) debt for the Downtown Streetscape SID. Other Special District Debt is subject to specific limitations, set forth in statute. In December 2007,the City issued $6.27 Million in Tax Increment Urban Renewal Revenue Bonds for the Downtown Intermodal Parking Facility. This bond issue was initially rated BBB by Standard & Poor's. The rating was upgraded in 2010 and reaffirmed by Standard & Poor's to BBB+/Stable in the spring of 2015. Statutory G.O. Debt Limit-2.5%of $89,956,747 $92,655,449 Valuation [Less: Outstanding G.O. ($16,320,000) ($14,965,000) Bonds [Less: Loans Payable ($1,209,518) ($1,486,396) Plus: Fund Balances Reserved for - - Debt Payment [Equals: Legal Debt Margin $72,427,229 $76,204,053 City of Bozeman, MT 58 FY16 Approved Budget REVENUE DETAILS - FY16 City of Bozeman Revenues:All Property Special Licenses& Inter- Charges for Fines and Interest Other Other Financing TOTAL Funds Taxes Assessments Permits governmenta Services Forfeitures Income Revenues Sources 1 I 010-General Fund $14,628,972 $309,859 $6,845,679 $1,994,995 $1,203,500 $45,000 $68,100 $2,272,004 $27,363,109 100-Community Development 178,125 109,225 461,150 3,000 13,000 164,228 928,728 103-Health-Medical Insurance 2,346,544 2,346,544 108-Community Transportation 239,548 239,548 110-Gas Tax 662,400 662,400 111-Street Maintenance 11,000 17,600 4,082,124 17,000 31,900 4,159,624 112-Tree Maintenance 250 452,846 1,600 6,000 460,696 113-Fire Impact Fee 265,000 265,000 114-Street Impact Fee 2,236,375 94,500 2,330,875 115-Building Inspection Fund 1,599,402 6,050 13,000 1,618,452 116-TIFD Downtown Improvement 762,113 45,436 11,000 818,549 119-Economic Development Loan 48,500 48,500 120-Community Housing Fund 2,850 9,500 241,158 253,508 121-Housing Revolving Loan 50 5,275 _ 5,325 125-Drug Forfeiture Fund 54,000 73,000 110,562 237,562 132-Bogert Park Special Revenue 85 85 133-Recreation Special Revenue 40 3,000 3,040 135-Cemetery Special Revenue 15 15 136-Park Special Revenue 30 6,150 6,180 137-Library Special Revenue 300 35,000 35,300 139-Police Special Revenue 12,000 12,000 140-Police Domestic Violence 218,633 218,633 141-Street Arterial Construction 575,996 575,996 143-TIF N 7th Corridor 709,713 9,500 8,800 728,013 144-TIF NE Urban Renewal District 85,000 100 1,800 86,800 145-TIF Mandeville Farm Industrial 36,097 36,097 146-170;181;182;200-24-Lighting District 368,160 368,160 174-Victim/Witness Advocate 76,800 3,000 79,800 175-Senior Transportation 80,331 200 80,531 176-BID Downtown Improv Dist 200 146,500 146,700 177-Neighborhood Association 10 10 City of Bozeman,MT 59 FY16 Approved Budget City of Bozeman Revenues:All Property Special Licenses& Inter- Charges for Fines and Interest Other Other Financing TOTAL Funds Taxes Assessments Permits government) Services Forfeitures Income Revenues Sources 183-Fire Department Special Revenue 550 3,000 3,550 187-Fire Dept Equipment 321,324 600 321,924 189-Story Mansion Special Revenue 27,500 27,500 191-Bozeman Tourism BID 930,250 2,000 932,250 193-Street Mtc-Babcock SID 100 5,700 5,800 194-Street Maintenance-Durston SID 350 5,250 5,600 300-SID Revolving Fund 19,000 18,235 37,235 303-G.O.Refunding Series 2012 274,675 274,675 304-Parks&Open Space Bond 1,079,216 1,079,216 305-2007 Downtown TIF Bonds 422,088 422,088 310-445-SID Funds 615,179 9,940 1,270 626,389 500-566-Construction Funds 6,153,000 6,153,000 600-Water Fund 1,500 7,507,898 70,000 106,400 1,260,128 8,945,926 602-Sourdough Tank Construction 8,332,750 8,332,750 610-Water Impact Fee 1,344,000 5,000 1,349,000 620-Waste Water Fund 1,500 7,640,050 15,000 284,200 7,940,750 630-Waste Water Impact Fee 1,065,500 1,065,500 640-Solid Waste Fund 2,929,050 9,500 20,500 2,959,050 641-Landfill Closure Costs 7,500 1,130,000 1,137,500 650-Parking Fund 252,303 359,939 2,800 262,000 877,042 670-Storm Water Fund 825,000 2,100 140,000 967,100 710-Vehicle Maintenance 875,771 2,700 3,000 881,471 720-Health-Medical Insurance 4,476,785 4,476,785 800-Cemetery Perpetual Care 100,000 6,000 106,000 $20,522,610 $ 2,489,585 $ 2,179,164 $ 8,187,771 $ 36,290,094 $ 1,713,239 $ 353,020 $ 851,945 $ 20,471,053 $ 93,048,881 City of Bozeman,MT 60 FY16 Approved Budget REVENUE TRENDS &ANALYSIS Revenues are estimated for every fund of the City each year.This summary of revenue estimates is supported by detailed revenue estimates for each fund, as described later in the tables titled "Revenue & Expenditure Details". This section of the budget highlights major governmental and enterprise funds of the City: the General Fund, Street Maintenance Fund, along with Water, Wastewater,Stormwater and Solid Waste enterprises and associated impact fees. Trends of these funds and individual revenues are shown together with estimates for the coming year. Together, these eight funds comprise over$51 Million (51%) of the total estimated revenues of the City. GENERAL FUND The General Fund is used to account for all financial resources of the City, except for those required to be accounted for in another fund. Major functions supported by general fund revenues include: City Administration, Police and Fire services, Court, Parks, Recreation, and Library. Revenue is estimated to be $27.4 Million for the budget year. General Fund Revenue $30,000,000 $25,000,000grilWil-Ww. . .' $20,000,000 $15,000,000 • • • • • • • $10,000,000 ; : : : : : : : : $5,000,0$00 I , 0N. �� 004� 0�� L0�0 �0 0 0 0 0 0ti� Last 2 Years Projected General Fund Revenue The changes in General Fund revenue, depicted in the graph above, reflect the following trends: The approved mill levy for police and firefighter staff and equipment. That levy allows permanent increases in property tax levies, beginning in FY09. Beginning in the late 1990's, the rapid growth in new construction and annexations increased property taxes collected. However,the significant decline in the rate of local construction that began in 2008 reduced tax dollars from new construction. For FY13,there City of Bozeman, MT 61 FY16 Approved Budget was a 1.4% increase in property values; the smallest increase in the prior 10 years. The State is estimating a net decrease of 8.6% in property values due to reappraisal in FY16. Increase in tax levies to nearly the statutory maximum cap. STREET MAINTENANCE FUND The Street Maintenance District Special Revenue Fund's revenue history is shown below. Revenues, in the form of special assessments on real property, pay for the City's street maintenance and reconstruction program. We are estimating a total of$4.2 Million in total revenues this fiscal year. Street Maintenance Fund Revenue $6,000,000 $4,000,000 - - $2,000,000 lii , Last 2 Years Projected Street Maintenance Fund Revenue Beginning with FY12,we expanded the program to include major street reconstruction projects; the first being the reconstruction of South 8th Avenue. This project required the borrowing of approximately$1.2 Million from the State of Montana, which results in a substantial increase in budgeted revenues from Other Sources in FY12. For FY13 & FY14,there were no revenues from Other Sources, but an increase in assessments to continue to build resources for reconstruction and curb replacements. FY15 adopted a 6.4% rate increase for general street maintenance projects. FY16 budget approves increasing street assessments 10%-which includes a significant increase for pavement maintenance. This is intended to add $1 Million over 3 years for additional construction projects. WATER FUND Shown on the graph on the following page are total water fund revenues, estimated at$8.9 Million for the budget year. As depicted by the graph, water fund revenues have steadily increased as the result of both an increase in the customer base and as the result of regular rate changes. City of Bozeman, MT 62 FY16 Approved Budget Water Fund Revenues $12,000,000 — $10,000,000 $8,000,000 w .. $6,000,000 w • $4,000,000 �• ■w■w■ • • • • $2,000,000 • • • • • • • • • $0 • • • • • • • • • Last 2 Years Projected Water Fund Revenues FY13 revenues include loan proceeds of$19.5 Million to fund the reconstruction of our Water Treatment Plant,which got underway towards the end of FY11. FY14 revenues are coming from Utility rates,without the high levels of proceeds of long- term debt previously budgeted. The Commission voted to hold water rates steady for FY14. Discounts for ACH payments were discontinued in FY14. Beginning in FY15,the Public Works Department budget is charged to the Water Fund.This department's administrative overhead is charged out to the departments that use their services, which is a significant increase in the Water Fund revenues. The FY16 budget approves a rate increase of 2.5%to continue to cover costs of the utility. WATER IMPACT FEE FUND The Water Impact Fee Fund's source of revenue is water system development impact fees. The fees are charged to development projects as they place demand for new capacity on the water treatment and distribution systems. As the recession has impacted construction and development,you can see the decrease in the collection of these fees. Based on the newly adopted Impact Fees in April 2013, and increased construction, rates and revenues increased significantly in FY13. Our budgets continue to be based on a 5 year average collections. Water Impact Fee Fund Revenues $2,000,000 — $1,500,000 $1,000,000 w w w $500,0$0$0 NIEMEN cb, VOOA V, VOO VO N. VO N. VO N. VO N. t,N. ,N. 'N. Last 2 Years Projected Water Impact Fee Fund Revenues City of Bozeman, MT 63 FY16 Approved Budget WASTEWATER FUND Revenues in the Wastewater Fund have, in general, been increasing over the past 10 years, and are estimated at$7.9 Million for the budget year. In FY10-12 we borrowed significantly to construct our new Water Reclamation Facility. This debt is being repaid by system users over the next 20 years. The Commission adopted a two-year rate resolution of 6% increase in FY12 and 6% increase in FY13. For FY14, FY15 & recommended for FY16-there is a 3% increase in rates. Wastewater Fund Revenues $12,000,000 $10,000,000 $8,000,000 - $6,000,000 . . . . . $4,000,000 $2,000,000 1.1 IMMI $0 I I I I I I I I I Last 2 Years Projected Wastewater Fund Revenues WASTEWATER IMPACT FEE FUND The Wastewater Impact Fee Fund's source of revenue is wastewater system development impact fees. The fees are charged to development projects as they place demand for new capacity on the wastewater treatment and collection systems. Based on the newly adopted Impact Fees in April 2013 and increased construction, revenues increased significantly in FY13. Based on the wastewater rate study,fees are estimated to increase slightly in FY16.Our budgets continue to be based on a 5 year average collections. Wastewater Impact Fee Fund Revenues $3,000,000 't0 500,000 000,000 _ ti0 ti0 ti0 ti0yO ti0 "V Last ti0 ti0� ti0 ti0 Last 2 Years Projected Wastewater Impact Fee Fund Revenues City of Bozeman, MT 64 FY16 Approved Budget SOLID WASTE FUND Revenues in the Solid Waste Fund were significantly affected by the closing of the City Landfill in 2007. During fiscal year 2006, the Commission discussed how the City would continue solid waste disposal services as our landfill was nearing its capacity. In a measure to reserve the remaining cell space for residential use only, the Commission closed the landfill to tipping by commercial customers and non-city residents and to any construction and demolition waste. The Landfill officially closed in June 2008. Solid Waste Fund Revenues $4,000,000 $3,000,000 $2,000,000 -I $1,000,000 -1[1, 111 — $0 — , Last 2 Years Projected Solid Waste Fund Revenues 1 During the recession,the slowdown in local construction activity decreased demand for "roll-off" containers and the associated hauling and tipping services. Solid waste fund revenues, including curbside recycling fees for the year, are estimated at $2.8 Million. An estimated 8%growth will increase revenue by$120,000 over FY14. Increase in the rate for 35 gallon totes to full cost-recovery in FY15. Increased customer base is estimated for FY16,with no tote rate increases. STORMWATER FUND The Stormwater Fund was created in FY13 to rejuvenate and protect local waterways from water that flows over hard surfaces(stormwater).The City Stormwater Utility Enhancement program was proposed to the City Commission and a utility was created. In FY15 we planned to significantly increase operations with additional staff, maintenance, and capital enhancements.The increased level of service requires $1.2 million in annual funding.The new rates and services are expected to be fully implemented in December 2015. Stormwater Fund Revenues $1,500,000 $1,000,000 $500,000 $0 co Last 2 Years Projected Stormwater Fund Revenues City of Bozeman, MT 65 FY16 Approved Budget EXPENDITURE DETAILS - FY16 City of Bozeman Expenditures:All Personnel Operations Capital Debt Transfers Other Financing TOTAL Funds &Benefits Service Uses 010-General Fund $17,927,116 $8,290,675 $672,000 $294,250 $27,184,041 100-Community Development/Planning 780,262 428,047 7,500 1,215,809 103-Health-Medical Insurance 2,346,544 2,346,544 108-Community Transportation - 239,548 239,548 110-Gas Tax 229,500 892,000 1,121,500 111 -Street Maintenance 1,324,551 1,385,862 1,426,498 184,822 626,500 4,948,233 112-Tree Maintenance 325,238 147,813 - 473,051 114-Street Impact Fee 8,825,640 8,825,640 115-Building Inspection Fund 1,440,370 490,126 - 1,930,496 116-TIFD Downtown Improvement 1,732,500 437,000 2,169,500 119-Economic Development Loan 31,000 31,000 120-Community Housing Fund 54,400 54,400 121 -Housing Revolving Loan - - 125-Drug Forfeiture Fund 191,239 9,300 200,539 133-Recreation Special Revenue - - 137-Library Special Revenue - - 138-Law&Justice Center 19,125 19,125 140-Police Domestic Violence 25,633 193,000 218,633 141 -Street Arterial Construction 1,000,996 1,000,996 143-TIF N 7th Corridor 869,980 36,000 905,980 144-TIF NE Urban Renewal District 411,002 10,000 421,002 146-170;181;182;200-241 -Lighting Districts 398,005 31,900 429,905 City of Bozeman, MT 66 FY16 Approved Budget City of Bozeman Expenditures:All Personnel Operations Capital Debt Transfers Other Financing TOTAL Funds &Benefits Service Uses 174-Victim/Witness Advocate 140,000 140,000 175-Senior Transportation 80,331 80,331 176-BID Downtown Improv Dist 140,000 140,000 187-Fire Dept Equipment 40,000 40,000 189-Story Mansion Special Revenue 26,355 26,355 191 -Bozeman Tourism BID 900,000 900,000 300-SID Revolving Fund 626,500 626,500 303-G.O. Refunding Series 2012 274,675 274,675 304-Bond S&I Parks&Open Space Bond 1,079,216 1,079,216 305-2007 Downtown TIF Bonds 422,088 422,088 310-445-SID Funds 379,800 10,700 390,500 500-566-Construction Funds 6,251,000 6,251,000 600-Water Fund 2,763,683 3,303,492 2,521,697 1,313,010 9,901,882 602-Sourdough Tank Construction Fund _ 6,600,000 6,600,000 610-Water Impact Fee - 132,000 1,732,750 1,864,750 620-Waste Water Fund 2,048,154 3,218,778 1,995,619 1,704,247 - 8,966,798 630-Waste Water Impact Fee 1,186,200 653,212 1,839,412 640-Solid Waste Fund 1,030,805 1,664,922 1,088,043 3,783,770 641 -Landfill Closure Costs 180,000 100,000 280,000 650-Parking Fund 282,946 354,081 218,000 855,027 670-Storm Water Fund 364,708 174,597 231,650 225,351 996,306 710-Vehicle Maintenance 380,994 765,965 30,500 1,177,459 720-Health-Medical Insurance 4,476,785 4,476,785 TOTALS $ 28,885,699 $30,116,441 $ 33,458,891 $ 5,583,209 $ 6,368,356 $ 437,000 $104,849,596 City of Bozeman, MT 67 FY16 Approved Budget EXPENDITURE TRENDS &ANALYSIS This section provides a historical trend analysis of the expenditures of the largest funds of the City. Increases and decreases in fund expenditure levels is a natural occurrence. The most important point is to understand what factors are causing fund expenditure levels to change. General Fund expenditures tend to be more stable, due to the fact that most costs are personnel that are both predictable and steady. In enterprise funds and construction funds, large fluctuations will occur due to the fact that these funds are infrastructure intense and large expenditures are sporadic, depending on the projects involved. The eight funds described below encompass $60.3 Million (58%) of the total expenditures for FY16. GENERAL FUND The General Fund is used to account for all financial resources of the City, except for those required to be accounted for in another fund. Major functions supported by General Fund revenues include: City Administration, Police and Fire services, Court, Parks, Recreation, and Library. Expenditures total $27.1 Million for this fiscal year. 30,000,000 General Fund Expenditures 25,000,000 - 20,000,000 10,000,000 • • . • • • • ■ • 15,000,000 ■ ■ . • • • ■ ■ • 5,000,000 o°-\ ti°°$ tie ti°ti° ti°tip ti°tip ti°tip ti°1� ti°tih tie General Fund Expenditures The increase in expenditure levels of the General Fund can be tied to the growth trend of our community. With this increase in property and population,there is a need for additional General Fund services. Staffing increases to handle citizen demands bring salary and health insurance expenditure increases. Expanding our buildings to accommodate more citizens and employees results in an increase to building maintenance costs. For FY08 we decreased expenditures on 911 Dispatch services by over$700,000, due to the assumption of this program by the county. Over the past six years, we have increased expenditures in Police and Fire Services. In FY15,the General Fund supported our last payment of$675,000 to MMIA. The FY16 recommended budget has a decrease in expenditures from FY15. City of Bozeman, MT 68 FY16 Approved Budget STREET MAINTENANCE FUND The Street Maintenance District Fund's expenditure history is shown below. Expenditures pay for the City's street maintenance program personnel, operating costs, and equipment. Street Maintenance Fund 6,000,000 Expenditures 5,000,000 • 4,000,000 - 3,000,000 - 2,000,000 — — 1 1,000,000 11111111 O6\ Le e Le 0,E O,•)- 0,E d, 0,E & Street Maintenance Fund Expenditures Beginning in FY12,we expanded the program to include major street reconstruction projects; the first being the reconstruction of South 8th Avenue. Expenditures in FY14 are budgeted at$3.8 Million and include $900,000 of expenditures from our recently established Street Reconstruction and Curb Replacement monies. Expenditures in FY15 are budgeted at$4.3 Million and include monies for a reconstruction project, chip sealing streets according to the Pavement Condition Survey, and Capital Improvement vehicles/equipment to aid in the Pavement Preservation Program. The Mckinstry Energy project of replacing 200 City owned street lights with LED light bulbs was added to the Street Maintenance budget for FY15. The project is funded by an Intercap loan,to be paid back with the energy savings resulting from the project. The FY16 budget recommends increased amounts of pavement maintenance capital projects,which make up a large portion of the increased expenditures. City of Bozeman, MT 69 FY16 Approved Budget WATER FUND The following chart depicts the trend in the Water Fund and shows the result of sporadic large improvement projects undertaken in FY11-FY13. Water Fund Expenditures 25,000,000 20,000,000 15,000,000 10,000,000 - 5,000,000 Ocb ti�� ti0 tic tib$' � Water Fund Expenditures FY12 expenditures total roughly$14.5 Million, and included spending on the first year of construction of our new Water Treatment Facility, according to our long-rang Water Facility Plan. FY12 also saw a concerted improvement in our water distribution pipe replacement program, replacing rehabilitation projects "every-two-years" with an annual program (doubling our efforts). FY13 includes the majority of construction costs for the Treatment Facility. Expenditures for FY14 fell to normal operating levels of$6 Million. FY15 expenditures were budgeted at$8.4 million. The Water Fund includes the Department of Public Works beginning in FY15, so expenditures (in correlation with revenues)will increase significantly (previously in the General Fund) The FY16 recommended budget includes increased debt payments for the Water Treatment Plant loans.There is also an additional 1.0 FTE included for a Water Conservation Technician. The FY16 budget includes the construction of a 5.3MG water tank at Sourdough for$6.6 Million.The loan proceeds and capital expenditures are included in a separate fund. City of Bozeman, MT 70 FY16 Approved Budget WATER IMPACT FEE FUND The Water Impact Fee Fund accounts for the spending of water system development impact fees. The fees are required to be spent on capital projects that expand the capacity of the City's water treatment and water distribution systems. As such, spending is sporadic and related to planned capital projects. In FY12, 13, and 14,the Fund has assisted with the construction the new Water Treatment Facility. The budget for FY16 includes a transfer of all available impact fees to pay the debt service costs for the Sourdough Water Tank capital improvement project. Water Impact Fee Fund Expenditures 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 co.\ L�°� L�°� L°tib L°tib L�ti� L�ti3 L�ti� LOti� L�ti� Water Impact Fee Fund Expenditures WASTEWATER FUND The Wastewater Fund has also spent substantial dollars on capital improvements over the past ten years. As a result of our most recent Wastewater Facility Study,the City immediately embarked on the design and construction of a new Water Reclamation Facility. Wastewater Fund Expenditures 28,000,000 24,000,000 - 20,000,000 16,000,000 - 12,000,000 ■ ■ 8,000,000 I I mum 4,000,000 1. . .1 ■ ■ ■ ■ ■ ■ L°°� L°°�' L°e L°,° L°titi L°tib L°tip' L° L°tih L°tib Wastewater Fund Expenditures City of Bozeman, MT 71 FY16 Approved Budget In November 2008,the City approved bids for a project totaling$54 Million. We broke ground in May 2009 and substantially completed the project in 2012. FY12 also saw a concerted improvement in our wastewater collection pipe replacement program, replacing rehabilitation projects "every-two-years" with an annual program (doubling our efforts). FY15 expenditures are estimated at$7 Million. FY16 expenditures are estimated at$9 Million.An additional 1.0 FTE is recommended for a City Service Worker, as well as increased capital and debt service payments. WASTEWATER IMPACT FEE FUND The Wastewater Impact Fee Fund accounts for the spending of wastewater system development impact fees. The fees are required to be spent on capital projects that expand the capacity of the City's wastewater treatment and wastewater collection systems. As such,spending is sporadic and related to planned capital projects. Wastewater Impact Fee Fund Expenditures 15,000,000 - - 10,000,000 5,000,000 V u W Wastewater Impact Fee Fund Expenditures In 2010,the fund assisted with the construction of the Water Reclamation Facility. Expenditures in FY16 are budgeted at$1.8 Million to pay for the impact fee portion of proposed capital sewer pipe projects: South University District, and Bridger Drive Extension. City of Bozeman, MT 72 FY16 Approved Budget SOLID WASTE FUND Solid Waste Fund Expenditures 6,000,000 4,000,000 2,000,000 11-, tit ti06\ ti661' Oc) ti0 ti0 , ti�� ti�� ti0 �� Solid Waste Fund Expenditures Expenditures in the Solid Waste Fund increased significantly during 2005-2007 due to the City's investment in the Mandeville Farm property,Transfer Station design, and the Old Library Property. The FY09 budget included the cap and closure costs on the City's existing landfill cell, curb- side recycling start-up, and funding our regular garbage collection routes. Expenditures for FY16 are recommended at$3.7 Million.The increase is due mainly to scheduled equipment replacements. City of Bozeman, MT 73 FY16 Approved Budget STORMWATER FUND The Stormwater Fund was created in 2013 to collect revenues from Stormwater utility assessments, and use the funds to rejuvenate and protect underground pipes and infrastructure relating to stormwater transportation. Stormwater Fund Expenditures $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 h Last 2 Years Projected Stormwater Fund Expenditures In FY13, expenditures were minor and mainly for staff to begin mapping the current stormwater infrastructure and prep for the further development of the assessed fees and future needs of the utility. FY14 saw an increase in Staff to continue to develop the Stormwater utility. In April 2015,the City adopted a new rate model, as well as a 15 year plan for improving, replacing and installing stormwater infrastructure. The new Stormwater rate model should be fully implemented in December 2015, with appropriate staff and capital expenditures budgeted for the revenue levels. City of Bozeman, MT 74 FY16 Approved Budget FUND BALANCES/WORKING CAPITAL TRENDS &ANALYSIS There are two fund types that are used to account for the City's operating funds. One is governmental fund types and the other is proprietary fund types. The best measure of a governmental fund types' financial condition is fund balance (assets minus liabilities). The best measure of a propriety fund types' financial condition is working capital (current assets minus current liabilities). This section provides a historical trend analysis of the fund balance and working capital balances of the major funds of the City. Increases and decreases in a funds' financial position is a natural occurrence. The most important point is to understand what factors are causing a funds' financial position to change. General Fund balances will generally be more stable, due to the fact that most costs are personnel that are both predictable and steady. In enterprise funds, large fluctuations will occur due to the fact that these funds are infrastructure intense and large expenditures are sporadic. GENERAL FUND The General Fund is used to account for all financial resources of the City, except for those required to be accounted for in another fund. Major functions supported by General Fund revenues include: City Administration, Police and Fire services, Court, Parks, Recreation, and Library. The graph below shows that the city has maintained its General Fund balance between $2.5 and $7.5 Million over the past ten years. General Fund - Fund Balance - FY16 $8,000,000 $7,000,000 INV $6,000,000 . $5,000,000 ■ ■ $4,000,000 - �. ■ . • . $ ■ ■ V ■ ■ ■ ■ ■ $2,000,000 � . . . . • . . . . $1,000,000 . $DI I I I - I - I I Last 2 Years Projected General Fund-Fund Balance-FY16 Increases in fund balance in FY08 occurred as the result of unexpected revenues and vacancy savings (most significant in FY08). City of Bozeman, MT 75 FY16 Approved Budget The decline in FY07 is attributed to the City's share of the purchase of the Lamme Library property for$1 Million. FY09 saw an increase due, in part,to unfinished capital projects (Swim Center AV System and Fire Department equipment purchases)that were carried over into the FY10 year and spent. The FY12 budget year ended with a fund balance level of over$7 Million, due to vacancy savings in the Police Department, and other departmental budget savings. The FY13 ended with over$7 Million in fund balance, of which $700,000 was earmarked for payment of the City's second payment to the MMIA for the settlement of the declaratory action &over$1 Million earmarked for a tax decrease in FY14 The FY16 Budget is estimated to end the fiscal year above the required minimum ($4.5 Million)fund balance, at$5.3 Million. The next graph shows the General Fund's fund balance in relation to the annual operating revenue of the fund. In May 2011, the City adopted GFOA's Best Practice for Unreserved Fund Balance in the General Fund into its Budget Administration Ordinance, which requires a 16.7% balance. If that is not achieved,the Commission must hold a separate hearing to specifically address why the balance has not been met and what will be done going forward. The reserve minimum will be met with an estimated 19.4% reserve. Unreserved General Fund Balance as a % of Revenues 35% 311% 30% 26.5%4 24-3% I 25.1% 25% 22-7% �' 20.6%® — 202% 19.4% 20% 15% 13 3% 14.5%4 10% ■ ■ ■ ■ ■ ■ ■ ■ ■ 5% 0% Last 2 Years Projected Unreserved General Fund Balance as a% There is considerable overlap between the City's "backward looking" CAFR (Comprehensive Annual Financial Report) and "forward looking" annual budget. During the budget process, before a fiscal year is completed,we are forced to estimate how much both the current (FY15) and future (FY16) reserve amounts will be. City of Bozeman, MT 76 FY16 Approved Budget WATER FUND The graph below depicts the working capital balance of the City's Water Fund. This graph typifies the significant fluctuations that result from large infrastructure expenditures. Water Fund - Working Capital $17,500,000 $15,500,000 $13,500,000 - $11,500,000 $9,500,000 $7,500,000 $5,500,000 $3,500,000 —. . ■ ■ ■ ■ ■ $1,500,000 -$500,000 Last 2 Years Projected Water Fund-Working Capital We accumulated, and are now utilizing, dollars for plant design and construction. FY15 budget projected an ending balance of$9 Million, and FY16 projects an ending balance of$8 Million. WASTEWATER FUND The FY09 spending on plant construction brings the working capital balance to its lowest level in ten years. This is to be expected, considering that the treatment plant project represents the most substantial investment in the City's Wastewater Facility in years. FY13 saw the end of construction and the opening of the new facility.The FY16 ending working capital balance is projected to be$3.8 Million. Wastewater Fund -Working Capital $14,000,000 $12,000,000 - - _. $10,000,000 - $8,000,000 - $6,000,000 $4,000,000 $2,000,000 $0 Last 2 Years Projected Wastewater Fund-Working Capital City of Bozeman, MT 77 FY16 Approved Budget SOLID WASTE FUND The graph of the Solid Waste Fund working capital begins with a healthy balance accumulated to plan for the eventual closure of the landfill and to provide for an alternative for solid waste disposal. Solid Waste Fund -Working Capital $2,000,000 $1,000,000 $0 , - , Cb oo� oQ oo� oN• o'• o'er otic' oN• Q. o''' A, ti ti ti ti ti ti ti ti -$1,000,000 Last 2 Years Projected Solid Waste Fund-Working Capital In FY07, $1.5M was utilized to purchase the Lamme Library Property, after the City Commission decided to discontinue land-filling operations, and to join the County's regional Solid Waste District. The FY09 budget anticipated closing and capping the Landfill and beginning a curbside recycling program in addition to the current garbage collection services. The new recycling program required investments in a new recycling truck and bins for customers which were funded in FY08. FY10 shows the results of utilizing approximately$370,000 for the addition of office and vehicle storage space to meet the long term needs of the division. The increased revenue from 35 gallon totes and expanding customer base, combined with a reduction in expenditures will see a slight increase in the FY15 ending working capital - $789,000. The negative ending working capital in FY16 is expected, due to the timing of capital purchases. With the replacement of a front-load truck, a side-load truck and recycling truck, the fund is projected to end with -$34,000. Based on a 5 year Capital Improvement Plan,this is the only year with a negative ending working capital. City of Bozeman, MT 78 FY16 Approved Budget STORMWATER FUND The Stormwater utility was created in FY13. Being a newer utility,the working capital balance has not had time to accumulate and grow.With the implementation of the "Bronze Level of Service" model in May 2015, part of the accumulated working capital will be used to assist in implementing the infrastructure improvements. Stormwater Fund -Working Capital $300,000 $250,000 $200,000 - $150,000 $100,000 - $50,000 - $0 (1. tide N? Last 2 Years Projected Stormwater Fund-Working Capital The Bronze plan was initially projected to be implemented in January 2015. However, due to timing issues,the plan was delayed. Without the revenue from new rates, capital projects and the hiring of additional staff members was delayed as well. The working capital remaining at the end of FY15 will be used to implement the capital projects in FY16. FY16 will be the first full year of the new rate model for Stormwater. City of Bozeman, MT 79 FY16 Approved Budget REVENUE & EXPENDITURE DETAILS FOR EACH FUND FY14 FY15 FY16 Actual Budget Approved 010-General Fund Revenues Property Taxes 11,388,910 12,857,234 13,466,511 Gallatin County Option 1,120,512 1,059,000 1,162,461 Penalty&Interest 4,268 - Business/Animal Licenses and Permits 313,264 310,195 309,859 Grants 22,497 - County Shared-Library 549,456 536,500 540,500 State Shared 5,999,025 6,148,458 6,305,179 General Government 1,732,583 1,154,524 1,358,106 Public Safety 159,785 160,564 162,039 Public Welfare 503,096 479,770 474,850 Library Fines 52,204 51,000 53,500 Police Court Fines 1,194,301 1,193,000 1,125,000 Parking Fines 33,101 41,500 25,000 Snow Removal Fines 11,640 - Interest Income 41,578 59,000 45,000 Admin Reimbursement 1,500 Cash Over/Short - Donations 2,505 Miscellaneous Revenue 11,470 7,600 12,000 Refunds &Reimbursements 101,040 49,500 50,000 Rents and Royalties 1,642 1,500 1,600 Sales/Unclaimed Property 9,913 4,400 4,500 Transfers 2,193,678 2,191,180 2,272,004 Total Revenues 25,447,968 26,304,925 27,368,109 Expenditures Personnel&Benefits 18,437,330 17,367,088 17,927,116 Operations 5,995,645 8,498,544 8,290,675 Capital 1,401,317 2,161,996 672,000 Transfers 326,756 210,000 294,250 Total Expenditures 26,161,048 28,237,628 27,184,041 Special Revenue Funds 100-Community Development/Planning Revenues Property Taxes 170,047 178,125 178,125 Grants 5,225 5,225 5,225 State Shared 100,836 99,600 104,000 Charges for Services 416,017 383,600 461,150 Interest Income 3,446 3,000 3,000 Refunds &Miscellaneous Revenue 12,624 12,000 13,000 Transfers 184,036 41,000 164,228 Total Revenues 892,231 722,550 928,728 Expenditures Personnel&Benefits 670,790 758,750 780,262 Operations 56,939 170,788 428,047 Capital 8,916 7,500 Total Expenditures 736,645 929,538 1,215,809 City of Bozeman, MT 80 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 103-Health-Medical Insurance _ _ Revenues Property Taxes 1,901,150 2,037,401 2,346,544 Interest Income 365 - - Total Revenues 1,901,515 2,037,401 2,346,544 Expenditures Transfers 2,124,374 2,037,401 2,346,544 Total Expenditures 2,124,374 2,037,401 2,346,544 108-Community Transportation _ Revenues Property Taxes Interest Income 812 700 Grants 25,812 196,940 239,548 Transfers 30,150 445,310 Total Revenues 56,774 642,950 239,548 Expenditures Operations 162 Capital 29,879 526,690 239,548 Total Expenditures 30,041 526,690 239,548 109-Highway Safety Improvement Projects Revenues Interest Income 165 - _ - Total Revenues 165 - - 110-Gas Tax Revenues State Shared 655,654 658,583 662,400 Interest Income 3,983 3,800 Total Revenues 659,637 662,383 662,400 Expenditures Operations 202,125 229,500 229,500 Capital 444,497 430,000 892,000 Total Expenditures 646,622 659,500 1,121,500 111 -Street Maintenance Revenues Penalty&Interest 13,807 20,000 11,000 Permits 25,091 26,700 17,600 State Shared 1,008 Public Service 3,163,630 3,456,096 4,082,124 Interest Income 15,261 14,300 17,000 Refunds &Reimbursements 2,614 Proceeds-Asset Disposition 23,695 Donations 8,576 Loan Proceeds 226,642 Transfers 31,900 Total Revenues 3,253,682 3,743,738 4,159,624 Expenditures Personnel&Benefits 1,282,456 1,300,213 1,324,551 Operations 1,279,428 1,503,744 1,385,862 Capital 302,004 1,286,642 1,426,498 Debt Service 184,919 245,000 184,822 Transfers 626,500 Total Expenditures 3,048,807 4,335,599 4,948,233 City of Bozeman, MT 81 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 112-Tree Maintenance Revenues Penalty&Interest 1,877 4,000 1,350 Grants 750 State Revenue 302 250 250 Public Service 425,148 434,710 451,496 Interest Income 1,696 3,000 1,600 Refunds &Reimbursements 58 Sale of Raw Materials 22,415 6,000 6,000 Total Revenues 452,246 447,960 460,696 Expenditures Personnel&Benefits 326,108 345,851 325,238 Operations 129,832 137,222 147,813 Capital 15,592 50,000 - Total Expenditures 471,532 533,073 473,051 113-Fire Impact Fee Revenues Public Safety 296,261 346,355 265,000 Interest Income 2,428 - Proceeds of Long Term Debt Total Revenues 298,689 346,355 265,000 Expenditures Operations 2,634 - - Transfers - - Total Expenditures 2,634 - - 114-Street Impact Fee Revenues Public Service 2,838,071 1,785,069 2,236,375 Interest Income 95,678 87,700 94,500 Admin Reimbursement 800 Total Revenues 2,934,549 1,872,769 2,330,875 Expenditures Operations 18,345 224,000 Capital 3,348,480 1,225,000 8,825,640 Total Expenditures 3,366,825 1,225,000 9,049,640 115-Building Inspection Fund Revenues Permits 1,445,927 1,180,050 1,599,402 State Shared 23,141 General Government 1,911 1,000 6,050 Refunds &Reimbursements 96 - Interest Income 12,643 9,000 13,000 Cash Over/Short Miscellaneous Revenue 24 Total Revenues 1,483,742 1,190,050 1,618,452 Expenditures Personnel&Benefits 860,603 1,054,067 1,440,370 Operations 333,339 400,743 490,126 Capital 27,610 50,000 - Total Expenditures 1,221,552 1,504,810 1,930,496 City of Bozeman, MT 82 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 116-TIFD Downtown Improvement - Revenues Property Taxes 817,363 1,538,600 762,113 State Shared 45,437 45,436 45,436 Interest Income 14,951 14,000 11,000 Total Revenues 877,751 1,598,036 818,549 Expenditures Operations 230,735 2,095,000 1,732,500 Transfers 433,438 631,588 437,000 Total Expenditures 664,173 2,726,588 2,169,500 118-HUD Projects Revenues Grants - - Total Revenues - - - Expenditures Personnel Capital 1,925 - - Total Expenditures 1,925 - - 119-Economic Development Loan Revenues Interest Income 802 Loan Principal 35,545 - 35,500 Loan Interest 13,074 - 13,000 Total Revenues 49,421 P - 48,500 Expenditures Operations 41,000 - 31,000 Total Expenditures 41,000 - 31,000 120-Community Housing Fund Revenues Property Tax Revenue 89,062 241,158 Interest Income 2,555 3,000 2,850 Loan Principal 5,000 5,000 9,500 Transfers 42,819 56,248 - Total Revenues 50,374 153,310 _ 253,508 Expenditures Operations 40,000 274,269 54,400 Total Expenditures 40,000 274,269 54,400 121 -Housing Revolving Loan Revenues Interest Income 62 81 50 Loan Principal 4,758 4,700 4,900 Loan Interest 435 450 375 Total Revenues 5,255 5,231 5,325 Expenditures Operations 14,400 17,807 Total Expenditures 14,400 17,807 - City of Bozeman, MT 83 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 123-Big Sky Econ.Development Grant Revenues Grants 65,000 Total Revenues 65,000 - - Expenditures Operations 65,000 Total Expenditures 65,000 - - 124-Bozeman Area Bike Board Revenues Donations 2,003 Total Revenues 2,003 - - Expenditures Operations 11,238 Total Expenditures 11,238 - - 125-Drug Forfeiture Fund _ Revenues Grants 94,442 54,000 State Shared 39,083 Police Court Fines 45,885 64,485 73,000 Interest Income 311 Other Financing Sources 110,562 Total Revenues 179,721 64,485 _ 237,562 Expenditures Personnel &Benefits 211,414 190,452 191,239 Operations 10,323 11,300 _ 9,300 Total Expenditures � 221,737 201,752 200,539 128-Rsh Wildlife& Park Mgmt Revenues Interest Income 154 80 Total Revenues 154 - - Expenditures Operations 90 - - Total Expenditures 90 - - 130-Americans with Disability Revenues Interest Income 256 - - Total Revenues 256 - - 131 -Beautification of Bozeman Revenues Interest Income 7 Total Revenues 7 - - Expenditures Operating 3 - - Total Expenditures 3 - - City of Bozeman, MT 84 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 132-Bogert Park Special Revenue Revenues Interest Income 85 80 85 Refunds &Reimbursements - - Total Revenues 85 80 85 133-Recreation Special Revenue Revenues Interest Income 35 39 40 Donations 3,063 3,044 3,000 Total Revenues 3,098 3,083 3,040 Expenditures Operations 1,000 Capital Total Expenditures - 1,000 - 135-Cemetery Special Revenue Revenues Interest Income 17 16 15 Total Revenues 17 16 15 136-Park Special Revenue Revenues Interest Income (7) 30 Donations 412 162 150 Miscellaneous Revenue 5,523 7,040 6,000 Total Revenues 5,928 7,202 _ 6,180 Expenditures Operations - Capital - - Total Expenditures - - - 137-Library Special Revenue Revenues Grants 23,709 - - Interest Income 291 233 300 Donations 28,635 55,600 35,000 Refunds &Reimbursements _ 4,500 _ - Total Revenues 57,135 55,833 35,300 Expenditures Operations 43,590 7,900 - Total Expenditures 43,590 7,900 - 138-Law&Justice Center Expenditures Operations 19,125 20,000 _ 19,125 Total Expenditures 19,125 20,000 19,125 City of Bozeman, MT 85 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 139-Police Special Revenue Revenues Grants 265,623 - State Shared 2,909 - Interest Income 1,928 1,891 - Donations 12,695 13,695 12,000 Miscellaneous Revenue 50,365 - Refunds &Reimbursements 100 - Sales 3,905 - Total Revenues R 337,525 15,586 12,000 Expenditures Personnel&Benefits 16,226 - Operating 37,691 - Capital 256,537 - Total Expenditures 310,454 - - 140-Police Domestic Violence _ Revenues Grants 185,477 200,000 218,633 State Shared 33 Total Revenues 185,510 200,000 218,633 Expenditures Personnel&Benefits 42,225 40,505 25,633 Operating 143,285 184,180 193,000 Total Expenditures 185,510 224,685 218,633 141 -Street Arterial Construction Revenues Penalty&Interest Street Maintenance Assessments 575,996 Interestin Income Total Revenues - - 575,996 Expenditures Operating Capital 1,000,996 Total Expenditures - - - 1,000,996 143-TIF N 7th Corridor Revenues Property Taxes 747,455 709,713 719,213 State Shared 19,067 9,500 Interest Income 6,578 8,800 8,800 Refunds &Reimbursements 6,077 Total Revenues 779,177 728,013 _ 728,013 Expenditures Operating 49,049 1,012,500 869,980 Capital 235,554 Transfers 10,000 36,000 36,000 Total Expenditures 294,603 1,048,500 905,980 City of Bozeman, MT 86 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 144-TIF NE Urban Renewal District Revenues Property Taxes 106,872 102,658 85,000 Grants State Share 201 100 Interest Income 2,048 1,800 1,800 Total Revenues 109,121 104,558 86,800 Expenditures Operating 49,835 316,312 411,002 Transfers 5,000 5,000 10,000 Total Expenditures 54,835 321,312 421,002 145-TIF Mandeville Farm Industrial _ Revenues Property Taxes 15,635 36,097 36,097 Total Revenues 15,635 36,097 36,097 Expenditures Operating 1,630 - - Total Expenditures 1,630 - - 146-170;181;182;200-241 -Lighting Districts Revenues Penalty&Interest 3,080 Special Assessments 370,033 362,785 368,160 Interest Income 5,001 - Total Revenues 378,114 362,785 368,160 Expenditures Operating 385,874 414,520 398,005 Transfers 31,900 Total Expenditures 385,874 414,520 429,905 174-Victim/Witness Advocate Revenues Police Court Fines 74,032 74,747 76,800 Interest Income 2,950 2,815 3,000 Total Revenues 76,982 77,562 79,800 Expenditures Operating 67,778 135,000 140,000 Total Expenditures 67,778 135,000 140,000 175-Senior Transportation Revenues Property Taxes 85,018 89,062 80,331 Interest Income 217 215 200 Total Revenues 85,235 _ 89,277 80,531 Expenditures Operating 85,585 89,277 80,331 Total Expenditures 85,585 89,277 80,331 City of Bozeman, MT 87 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 176-BID Downtown Improv Dist Revenues Principal 120,004 120,000 146,500 Assessments Penalty&Interest 148 175 200 Donations 43,000 Refunds &Reimbursements 4,500 Total Revenues 120,152 167,675 146,700 Expenditures Operating 120,103 135,195 140,800 Total Expenditures 120,103 135,195 140,800 177-Neighborhood Association _ Revenues Refunds &Reimbursements - Interest Income 7 7 10 Total Revenues 7 7 10 179-Disaster Relief(Hail Damage Events) Revenues Refunds &Reimbursements - Interest Income 9,179 _ - Total Revenues 9,179 - - 183-Fire Department Special Revenue _ Revenues Interest Income 576 715 550 Donations 2,500 2,500 3,000 Grants 44,167 - - Transfers 8,513 Total Revenues 55,756 3,215 3,550 Expenditures Operating - - Transfers 23,144 Total Expenditures 23,144 - - 184-Parks Master Plan/Improvement Grants Revenues Transfers 76,387 - Total Revenues 76,387 - - Expenditures Operating Capital 59,841 - Transfers 47,547 Total Expenditures 107,388 - - City of Bozeman, MT 88 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 186-Development Impacts • Revenues Interest Income 2,212 2,378 Loan P&I 5,167 5,162 Total Revenues 7,379 7,540 - Expenditures Operating 175,000 - - Transfers Out - 56,248 - Total Expenditures 175,000 56,248 - 187-Fire Dept Equipment Revenues Property Taxes 337,202 356,250 321,324 Other 1,125 600 Interest Income 359 Total Revenues 337,561 357,375 321,924 Expenditures Operating 33,154 Capital 1,156,535 37,000 40,000 Total Expenditures 1,189,689 37,000 40,000 188-City/County Joint Drug Forfeiture Revenues Fines Interest Income 1,126 Total Revenues 1,126 - - 189-Story Mansion Special Revenue Revenues Charges for Sevices 30,575 29,735 27,500 Total Revenues 30,575 29,735 27,500 Expenditures Operating 29,396 18,673 26,355 Total Expenditures 29,396 18,673 26,355 190-Energy Grants Revenues Refunds &Reimbursements - - Total Revenues - - - 191 -Bozeman Tourism BID Revenues Special Assessments 434,168 465,125 930,250 Penalty&Interest 801 800 2,000 Total Revenues 434,969 465,925 932,250 Expenditures Operations 431,136 465,125 900,000 Total Expenditures 431,136 465,125 900,000 City of Bozeman, MT 89 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 192-TIFD South Bozeman Technology Revenues Special Assessments 259 Interest Income (11) Total Revenues 248 - - Expenditures Operations 7,086 Total Expenditures 7,086 - - 193-Street Maint-Babcock SID _ Revenues Principal 4,406 4,541 4,500 Interest 1,139 1,200 1,200 Interest Income 94 75 100 Total Revenues 5,639 5,816 5,800 194-Street Maint-Durston SID Revenues Principal 3,221 4,135 3,500 Interest 1,710 1,800 1,750 Interest Income 359 325 350 Refunds &Reimbursements Total Revenues 5,290 6,260 5,600 850-Cash in Lieu of Parkland • Revenues Cash in Lieu of Parkland 10,435 - - Interest Income 2,190 - - Total Revenues 12,625 - - Debt Service Funds 300-SID Revolving Fund Revenues Special Assessments Interest Income 18,855 19,000 19,000 Loan Principal Loan Interest 1,442 Transfers 143,529 18,235 Total Revenues 163,826 19,000 37,235 Expenditures Operating - Transfers 313,602 626,500 Total Expenditures - 313,602 626,500 303-G.O.Refunding Series 2012 _ Revenues Property Taxes 694,947 273,274 274,675 Transfers Total Revenues 694,947 273,274 274,675 Expenditures Debt Service 706,975 273,274 274,675 Total Expenditures 706,975 273,274 274,675 City of Bozeman, MT 90 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 304-Bond S&I Parks &Open Space Bond Revenues Property Taxes - 714,280 1,079,216 Total Revenues - 714,280 1,079,216 Expenditures Debt Service - 714,280 1,079,216 Total Expenditures - 714,280 1,079,216 305-2007 Downtown TIF Bonds Revenues Interest Income - - - Transfers In 423,438 428,388 _ 422,088 Total Revenues 423,438 428,388 422,088 Expenditures Debt Service 423,438 428,388 422,088 Total Expenditures 423,438 428,388 422,088 310-445-SID Funds Revenues Special Assessments 863,280 847,500 615,179 Penalty& Interest 2,037 197,700 1,270 Interest Income 197,937 9,940 Refunds &Reimbursements Miscellaneous Revenue Total Revenues 1,063,254 1,045,200 626,389 Expenditures Debt Service 547,761 1,045,200 379,800 Transfers 143,529 10,700 Total Expenditures 1, 691,290 1,045,200 390,500 Construction Funds 500-566-Construction Funds Revenues Interest Income 62,967 - Transfers 1,238 1,253,000 Asset Sale Proceeds 199,550 Sale of Bonds 10,012,647 27,100,000 4,500,000 State Grants 39,916 Loan Proceeds _ _ 400,000 Total Revenues 10,316,318 27,100,000 6,153,000 Expenditures Operating 42,814 33,600 Capital 764,770 32,018,984 6,251,000 Total Expenditures 807,584 32,052,584 6,251,000 City of Bozeman, MT 91 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved Enterprise Funds 600-Water Fund Revenues Penatly&Interest 2 State Shared 1,494 1,690 1,500 Utility Charges 7,871,386 7,548,538 7,507,898 Interest Income 60,037 96,530 70,000 Donations 3,137,978 Miscellaneous Revenue 52,113 50,000 50,000 Refunds &Reimbursements 5,037 2,720 5,000 Rents &Royalties 51,129 51,400 Administrative Reimbursement 521,716 1,260,128 Total Revenues 11,128,047 8,272,323 8,945,926 Expenditures Personnel&Benefits 2,039,652 2,452,167 2,763,683 Operating 3,872,108 2,818,905 3,303,492 Capital 902,903 2,437,220 2,521,697 Debt Service 786,699 1,313,010 Transfers Total Expenditures 6,814,663 8,494,991 9,901,882 601 -Water Plant Construction Subfund Revenues Interest Income 20,508 - - Transfers In 1,811,402 Total Revenues 1,831,910 - - Expenditures Operating 464,264 Capital 5,483,296 Debt Service 429,438 Total Expenditures 6,376,998 - - 610-Water Impact Fee _ Revenues Utilities &Enterprise 1,839,502 1,083,242 1,344,000 Interest Income (5,887) 30,750 5,000 Total Revenues 1,833,615 1,113,992 1,349,000 Expenditures Operating 64,406 350,000 Capital 350,000 132,000 Transfers 1,811,402 383,242 1,732,750 Total Expenditures 1,875,808 1,083,242 1,864,750 602-Sourdough Water Tank Construction Revenues Other Financing Sources 6,600,000 Transfers In 1,732,750 Total Revenues - - 8,332,750 Expenditures Capital 6,600,000 Total Expenditures - - 6,600,000 City of Bozeman, MT 92 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 620-Waste Water Fund Revenues Penalties &Interest 2 State Shared 1,576 1,225 1,500 Utility&Enterprise 7,204,486 7,125,165 7,640,050 Interest Income 7,946 64,310 15,000 Refunds &Reimbursements 105,146 48,500 284,200 Contributed Capital 2,760,945 _ Total Revenues • 10,080,101 7,239,200 7,940,750 Expenditures Personnel&Benefits 2,129,310 2,147,187 2,048,154 Operating 4,803,630 2,816,982 3,218,778 Capital 1,616,569 1,537,500 1,995,619 Debt Service 584,268 1,704,247 Transfers Total Expenditures • 8,549,509 7,085,937 8,966,798 621 -EPA Grant Expenditures Operating 362,072 - Total Expenditures 362,072 - - 630-Waste Water Impact Fee _ Revenues Utility&Enterprise 1,139,448 1,005,295 1,065,500 Interest Income - Total Revenues 1,139,448 1,005,295 1,065,500 Expenditures Operating 30,008 Capital 200,000 1,186,200 Debt Service 653,212 653,212 Transfers 1,132,546 Total Expenditures 1,162,554 853,212 1,839,412 640-Solid Waste Fund Revenues Penalty&Interest 1,413 State Shared 1,002 Recycling Revenue 200,137 212,750 240,750 Utilities &Enterprise 2,479,748 2,656,500 2,688,300 Interest Income 13,933 8,900 9,500 Miscellaneous Revenue 480 Refunds &Reimbursements 1,705 Rents and Royalties 12,933 10,000 12,500 Roll-Off Container Rental 6,232 5,500 8,000 Sales 4,331 Total Revenues • 2,721,914 2,893,650 2,959,050 Expenditures Personnel&Benefits 1,131,551 1,107,294 1,030,805 Operating 1,694,326 1,564,517 1,664,922 Capital 818,027 1,088,043 Total Expenditures 2,825,877 3,489,838 3,783,770 City of Bozeman, MT 93 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved 641 -Landfill Closure Costs _ Revenues Refunds &Reimbursements 646,000 Loan Proceeds 1,700,000 Interest Income 4,553 11,380 7,500 Sale of assets _ 1,130,000 Total Revenues 4,553 2,357,380 1,137,500 Expenditures Operations 4,132,333 640,000 180,000 Capital 1,700,000 100,000 Total Expenditures 4,132,333 2,340,000 280,000 650-Parking Fund Revenues Licenses and Permits 214,169 207,660 252,303 State Shared 205 General Government 84,390 Fines and Forfeitures 304,280 393,000 359,939 Interest Income 1,933 1,400 Loan Interest 1,381 1,400 Refunds &Reimbursments 2,961 10,000 Rents &Receivables 2,400 2,000 Transfers from other Funds 10,000 202,200 260,000 Total Revenues 619,319 815,260 877,042 Expenditures Personnel&Benefits 272,241 275,033 282,946 Operating 533,033 319,535 354,081 Capital 200,000 218,000 Total Expenditures 805,274 794,568 855,027 670-Storm Water Fund Revenues Grants 5,281 State Shared 41 Utilities &Enterprise 262,782 718,125 825,000 Interest Income 430 2,383 2,100 Transfers from other Funds 140,000 140,000 Total Revenues 268,534 860,508 967,100 Expenditures Personnel&Benefits 96,363 290,700 364,708 Opeartions 64,818 427,926 174,597 Capital 16,317 96,650 231,650 Debt Service 140,000 225,351 Total Expenditures 177,498 955,276 996,306 City of Bozeman, MT 94 FY16 Approved Budget FY14 FY15 FY16 Actual Budget Approved Internal Service Funds 710-Vehicle Maintenance Revenues State Shared 267 250 General Government 959,472 835,100 875,771 Interest Income 3,425 3,400 2,700 Refunds &Reimbursements 3,360 3,000 3,000 Sales 1,125 Total Revenues 967,649 841,750 881,471 Expenditures Personnel&Benefits 327,186 317,071 380,994 Operating 759,041 555,416 765,965 Capital 16,978 15,500 30,500 Total Expenditures 1,103,205 887,987 1,177,459 720-Health-Medical Insurance Revenues Public Welfare 4,106,971 4,125,635 4,476,785 Refunds &Reimbursements 3,168 - Transfers In Total Revenues 4,110,139 4,125,635 4,476,785 Expenditures Operating 3,859,271 3,848,255 4,476,785 Total Expenditures 3,859,271 3,848,255 4,476,785 Permanent Funds 800-Cemetery Perpetual Care Revenues Public Welfare 89,048 82,000 100,000 Interest Income 6,106 5,600 6,000 Total Revenues 95,154 87,600 106,000 865-883-Public Welfare Grants Revenues Cash Over/Short (29) Interest Income 1 Grants 1,090 Refunds &Reimbursements 126,747 Total Revenues 127,809 _ - - Expenses Operating 127,836 Expenditures 127,836 TOTAL REVENUES 89,331,570 101,708,518 93,048,881 TOTAL EXPENDITURES 83,203,757 110,844,724 _ 105,073,596 City of Bozeman, MT 95 FY16 Approved Budget LOCAL ECONOMIC OUTLOOK & CITY LONG RANGE FINANCIAL PLANS Local Economic Outlook The Bureau of Business and Economic Research (BBER) is the research and public service branch of the University of Montana's School of Business Administration. The Bureau is regularly involved in a wide variety of activities including economic analysis and forecasting. Excerpts from the Bureau's forecasts contained in the Montana Business Quarterly from 2008 through 2013 relating to Gallatin County and the City of Bozeman are summarized below. The Gallatin County economy was significantly impacted by the Great Recession throughout 2008, 2009, and 2010. By mid-2009 construction employment was down 30% from mid-2008 levels. There were sizeable declines in retail trade, transportation, and business services in early 2009. The national recession impacted non-resident travel to the area with spending declining significantly during 2008 and 2009. Recovery of this sector began in 2010 and 2011. By 2011 the outlook for the City and the County began to change. Bozeman and Gallatin County's base of high-tech industries continued to expand. In 2012 it was clear that recession impacts were concentrated in the homebuilding, construction, and non-residential travel industries. The Bozeman area is evolving into a regional trade center. Retail trade customers from the surrounding rural areas are now shopping in Bozeman rather than commuting to the Billings area. The BBER is forecasting moderate 3.2% growth from 2012-2015, which is down sharply from the 6% forecast in the 2001-2007 period. Despite estimated future growth remaining moderate, the area is projected to remain among one of the fastest growing urban areas in the State. As of 2013, job and income growth in the recovery for Bozeman and surrounding areas has been particularly impressive as it was achieved without contribution from the construction sector. Steady growth within Montana State University, particularly its research activities; good prospects for high-tech manufacturing and services; and an improved outlook for real estate and construction have combined to make the BBER's forecast for overall growth in the area higher than any other major urban area in the state. Excerpt from the Bozeman Daily Chronicle, May 31st, 2014 edition: "The city of Bozeman planning department got a hefty delivery last Thursday from its upstairs neighbor, the building department—27 building permit applications, the most ever received in a single day." This record supports the growth trending in Bozeman after the recession. Building and permit revenues have been steadily increasing, and are projected to continue to do so through Fiscal Year 2015. City of Bozeman, MT 96 FY16 Approved Budget City Long Range Financial Plan Capital Plans: For more than a decade the City has prepared a 5-Year Capital Improvement Plan (CIP). The plan is prepared in the fall for the ensuing five (5) fiscal years. This fall, we will be preparing the FY17-FY21 Capital Improvement Plan. The FY16-20 CIP contained scheduled projects totaling$96.7 Million, and unscheduled projects of$178 Million. The full plan can be found at http://www.bozeman.net/Business/Budgets-and-Financials. Over the years, the plan has grown to encompass capital improvement and replacement plans for all of the City's funds that require capital spending: ■ General Fund ■ Vehicle Maintenance ■ Building Inspection Fund Fund ■ Library Capital ■ Water Impact Fee Fund Replacement Fund ■ Wastewater Impact Fee ■ Fire Capital & Equipment Fund Fund ■ Fire Impact Fee Fund ■ Street Maintenance Fund ■ Street Impact Fee Fund ■ Tree Maintenance Fund ■ CTEP (Community ■ Water Fund Transportation ■ Wastewater Fund Enhancement Program) ■ Stormwater Fund ■ Park & Trail Bond Fund ■ Solid Waste Fund 5-year Financial Plans:_Each year,the City also prepares and maintains financial plans for the current year and the ensuing 5 years for the following funds: Street Maintenance Fund Wastewater Fund Tree Maintenance Fund Stormwater Fund Water Fund Solid Waste Fund These plans are developed as a part of the annual budget process and are based on current and future estimates of staffing levels, estimated increases in operating costs such as supplies,fuel, and chemicals, and approved the capital plans. The plans project revenue requirements, expenditure levels, and estimated reserve levels for each of the five years. These 5-year plans are included in the budget work sessions and show the Commissions, staff and the public the projected increases in fee and assessment levels required to fund the programs. City of Bozeman, MT 97 FY16 Approved Budget Department: CITY COMMISSION Activity: General Government PROGRAM INFORMATION Program Description: The City Commission is the legislative body of city government. It is comprised of a mayor and four commissioners. Members of the City Commission are elected at large for four year overlapping terms. Responsibilities of the Commission include:establishment of policies governing the operation of the City, enactment of ordinances and resolutions, adoption of the annual operating budget, levying of taxes,and appointment of members to citizen advisory boards and commissions.The Commission employs a City Manager and is responsible for the oversight and evaluation of the Manager's performance as the chief administrative officer of the City. Major Objectives: • Work closely with the administration and other government officials to lobby for state legislation beneficial to cities. • Develop broadbased city-wide support for economic development and to foster coordination of public and private resources as a means of enhancing economic prosperity and environmental quality. • Improve public facilities and the quality of services delivered to the public in order to meet the needs of the citizenry. • Cooperate with other governmental entities in order to provide services efficiently and effectively and in a manner resulting in the most equitable distribution of the tax burden.• Ensure that all decisions are protective of the health,safety and general welfare of the citizens of this community. Budget Highlights: • Primary and General Elections for Mayor,Commissioner and Judge positions estimated to be$32,000-$36,000 per election. • Increased stipends for Commissioners and Mayor. Accomplishments: Anticipated for FY16: • Conduct Primary&General elections • Work with the City Employees to carry out the Adopted Work Plan Items Adopted Work Plan Items: In the winter of 2015 the City Commission updated it's priorities for the coming year as follows: Important New-Affordable Housing, L&J,Vision, Mission &Strategy, Infill Historic Design and Unified Development Code Design. Ongoing-Important- Landfill, how to pay for Streets,Sewer, Broadband,Water and Stormwater.They also made a list of current items and one offs. City of Bozeman, MT 98 FY16 Approved Budget Department: CITY COMMISSION Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $93,700 $96,470 $120,416 $23,946 24.82% Operating $129,665 $69,900 $119,800 $49,900 71.39% Capital $0 $0 $8,500 $8,500 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $223,365 $166,370 $248,716 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 1110 City Commission $219,865 $166,370 $248,716 $82,346 49.50% 1130 Special Bodies/Study Commission/Ethics $3,500 $0 $0 $0 100.00% Board Totals $223,365 $166,370 $248,716 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Ch,; 010 General Fund $223,365 $166,370 $248,716 $82,346 49.50% Totals $223,365 $166,370 $248,716 City of Bozeman, MT 99 FY16 Approved Budget Department: CITY COMMISSION Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 2.10 2.10 2.10 2.10 WL1 ORDINANCES PASSED 33 22 20 30 WL2 RESOLUTIONS PASSED 60 66 65 70 WL3 COMMISSION MEETINGS HELD 43 48 50 50 WL4 PUBLIC HEARINGS HELD 43 48 48 50 WL5 HOURS OF MEETINGS 280 240 250 270 WL6 PAGES OF MINUTES 600 700 400 700 WL7 EXECUTIVE SESSIONS 3 3 5 5 WL8 HOURS OF EXECUTIVE SESSIONS 15 10 15 15 WL9 PAGES OF MINUTES FROM EXECUTIVE SESSIONS 30 30 30 30 City of Bozeman, MT 100 FY16 Approved Budget Department: CITY MANAGER Activity: General Government PROGRAM INFORMATION Program Description: The purpose of the City Manager's office is to provide overall leadership, direction, coordination,and support for the City's activities and workforce.The City Manager's office works to ensure that services provided are within:the law,the policies of the Bozeman City Commission,and the resources of the City.The City Manager provides information to the City Commission in an effort to support their ability to make informed policy decisions.The duties of the City Clerk include: attending all Commission meetings, preparing minutes, keeping official records of the City, publishing notices as needed and as required by law,acting as a staff person for the Commission,and preparing the Commission agenda in conjunction with the City Manager. Major Objectives: In support of the Mission,Values, and Goals of the City,the staff of the City Manager's office will: • Communicate Bozeman City Government activities to the public. •Acknowledge our limited resources and constantly develop, implement, and review plans to address needs through efficiency in assignments, cross training and other means. • Provide opportunities and training for senior level staff to help ensure seamless governmental operations in the absence of any department head. •Anticipate future service demands and resource deficiencies and be proactive in addressing them • Create a well-led,coordinated,and trained workforce. Budget Highlights: • Neighborhood Coordinator-1.00 FTE(moved from Community Development in FY15), • $125,000 Strategic Vision Funding Accomplishments: Anticipated for FY16: • Continue to work toward completing Commission Adopted Goals,completing as many as possible. • Complete the Strategic Vision Plan. Adopted Work Plan Items: The City Manager is working to fulfill the following Adopted Goals: • Affordable Housing, • Law&Justice Facility, •Vision & Mission Strategy, • Infill/Historic Design, • UDC Design, • Story Mill Landfill, • Streets, • Sewer, • Broadband, • Water, • and Stormwater. City of Bozeman, MT 101 FY16 Approved Budget Department: CITY MANAGER Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $546,318 $595,519 $635,194 $39,675 6.66% Operating $89,017 $121,910 $256,097 $134,187 110.07% Capital $9,987 $0 $5,000 $5,000 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $645,322 $717,429 $896,291 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved <'h;-..,, Chane, 1210 City Administration $464,012 $501,712 $620,280 $118,568 23.63% 1220 City Clerk $180,965 $215,717 $194,581 ($21,136) -9.80% 1260 Neighborhood/Economic Development $345 $0 $81,430 $81,430 100.00% Programs Totals $645,322 $717,429 $896,291 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Chang: ilEMM 010 General Fund $645,322 $717,429 $896,291 $178,862 24.93°. Tot $645,322 $717,429 City of Bozeman, MT 102 FY16 Approved Budget Department: CITY MANAGER Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM1 Support the City Commission in their decision process by 80% 98% 98% 98% 98% providing unbiased,accurate research and data from the staff a minimum of seven days prior to the introduction of an item as an agenda item PM2 Assure citizens of transparent local government through 100% 100% 100% 100% 100% established,maintained,and staffed open office hours,live televised and internet streamed public meetings,advertised Commission agendas,accessible public records,and information available through the City's web page at www.Bozeman.net. PM3 An open local government supported by a visible City Manager 100% 100% 100% 100% 100% who meets regularly with the County Commissioners, leadership of MSU,the Chamber of Commerce,economic development organizations,the Bozeman School District,and civic groups. PM4 Public resources allocated effectively and lawfully.Qualified 100% 100% 95% 100% 100% independent auditors will perform annual audits,a public budget process,and emphasis within the budget consistent with the City's adopted goals and work plan. PM5 Employee matters handled in an equitable and lawful manner 100% 100% 100% 100% 100% that minimizes the risk of loss to the City and its employees. PM6 Opportunities to participate in world class leadership skills 100% 100% 100% 100% 100% training seminars by senior staff will result in a well-led and coordinated workforce whose culture and work environment is built on the City's core values of Integrity,Leadership,Service and Teamwork. Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 8.00 5.00 5.00 6.00 WL01 Contracts Negotiated with Bargaining Units 0 0 3 1 WL02 Commission Meetings Attended 69 44 46 46 City of Bozeman, MT 103 FY16 Approved Budget Department: MUNICIPAL COURT Activity: General Government PROGRAM INFORMATION Program Description: Municipal Court accounts for costs associated with the judicial branch of City government,which includes one full-time judge and one half-time judge,chief clerk, line clerks,and related operating costs.Section 3-6-101, et, seq., MCA, establishes general provisions for a municipal court. Section 3-6-103 sets forth the jurisdiction of the municipal court which includes:jurisdiction coordinate and coextensive with the justice courts;original jurisdiction of all civil and criminal actions and proceedings provided for in 3-11-103; concurrent jurisdiction with the district courts in actions arising under Title 70, chapters 24 through 27;applications for search warrants and complaints charging commission of a felony;tax collection under$5,000; money due the City or actions under $5,000 for the breach of official bonds and breach of contracts; recovery of City property under$5,000;collection of license fees; specified civil cases under$7,000. The Municipal Court hears cases involving city ordinances, misdemeanor cases defined by state criminal codes, and may conduct preliminary hearings in felony cases. Municipal Court operates out of the Gallatin County Law& Justice Center in the basement. The Municipal Judge is elected every 4 years in a nonpartisan election held in conjunction with the City's regularly scheduled general election. Major Objectives: • Additional training for staff. • Write new local Rules of Court. • Continue scanning court documents. • Maintain an efficient collection system concentrating on Municipal Services Bureau and collection of fines and restitution. • Continue effective communications with the City Attorney, Prosecutor, Law Enforcement, and Public Defender's Office. • Maintain updates of computer programs and West Law for court use. • Periodically update bond book with new offenses and fine increases. • Increase security measures for courtroom and staff. • Work with Commissioners toward establishing adequate space for increased court operations and location with Bozeman Police Department. Budget Highlights: No significant budget changes from FY15. No significant budget highlights for FY16. Accomplishments: Anticipated for FY16: • Continue effective communications with the City Attorney,City Prosecutor, Public Defenders Office, and Law Enforcement Agences; • Additional training to all staff; • Maintain updates of computer program,jury program,scanning recor; • Maintain improved access to archive records; • Efficiently handle increased volume of motions, hearings, and trials. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 104 FY16 Approved Budget Department: MUNICIPAL COURT Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $504,322 $524,837 $538,137 $13,300 2.53% Operating $137,076 $153,638 $156,638 $3,000 1.95% Capital $0 $0 $0 $0 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $641,398 $678,475 $694,775 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 1310 Municipal Court $641,398 $678,475 $694,775 $16,300 2.40% Totals $641,398 $678,475 $694,775 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change, 010 General Fund $641,398 $678,475 $694,775 $16,300 2.40% Totals $641,398 $678,475 $694,775 City of Bozeman, MT 105 FY16 Approved Budget Department: MUNICIPAL COURT Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 In an effort to maintain current and efficient criminal and civil <1 Mo.,10-15 100% 100% 100% 100% dockets,the average age of cases will be as follows:Initial <6 Mos. Appearance,Judge,Jury PM02 Cases Resolved on First Appearance 60% 50% 50% 50% 50% PM03 Bozeman Municipal Court's Effectiveness equals or exceeds the 15 DAYS 100% 100% 100% 100% standards in all cases and remains in compliance with Montana law relating to referrals of disposition of cases to the Department of Motor Vehicles within 15 days. PM04 Time Spent to Initialize Time Pay Agreement 10 min/case 10 min/case 10 min/case 10 min/case 10 min/case PM05 Daily Time Devoted to Time Pay Per Clerk(phone,counter, 50%clerk 50%clerk 50%clerk S0%clerk 50%clerk summons,warrant) Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM06 Number of:Judge Trials,Jury Trials,Open Court,Misc.Hearings 3 days wkly,2 100% 100% 100% 100% wkly,3 days wkly, 3 days wkly PM07 Ticket Entry per Hour 20 20 15 15 15 PM08 Processing of Open Court Paperwork&Judge Trials 1/2 DAY Y day 'A day %day Y,-%day PM09 Municipal Court Trials:Clerk Time in Court Room w/Judge 10% 30% 30% 30% 30% During Trial Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 8.50 8.50 8.50 8.50 WL01 Court Citations 7669 7,189 7,400 7,500 WL02 Judge Trial Requests Calendar Year 370 296 325 325 (FY14=2014) WL03 Jury Trial Requests Calendar Year N/A 332 360 345 (FY14=2014) City of Bozeman, MT 106 FY16 Approved Budget Department: MUNICIPAL COURT Activity: General Government WL04 Pre-Trial Hearings(suppression,etc.)New procedure for FY11, Calendar Year 1027 564 750 750 instead of auto set Jury trial.Beginning in FY14,no longer (FY14=2014) tracking omnibus hearings. WL05 Open Court Proceedings:Hours per Week 7 7 8 8 8 WL06 Judge Trials Held Calendar Year N/A 33 35 37 (FY14=2014) WL07 Jury Trials Held Calendar Year 17 17 15 17 (FY14=2014) WL08 Temporary orders of protection Calendar Year N/A 67 80 75 (FY14=2014) WL09 Summons Issued Calendar Year N/A 2,068 2,075 2,080 (FY14=2014) WL10 Warrants Issued Calendar Year N/A 1,260 1,275 1,270 (FY14=2014) WL11 Appeals Calendar Year 7 9 7 9 (FY14=2014) WL11 Open Court appearances(daily average) Calendar Year 23.5 23.09 25 24 (FY14=2014) City of Bozeman, MT 107 FY16 Approved Budget Department: CITY ATTORNEY Activity: General Government PROGRAM INFORMATION Program Description: The City Attorney is the legal advisor and primary attorney for the city and as such is responsible for protecting the legal interests of the city and directing the legal operations of the city. The City Attorney and legal department staff: represent the city before all courts, administrative agencies,and all legal proceedings involving the City; prosecute misdemeanors including DUI, domestic violence related cases,and other offenses committed within City; provide legal advice to the City Commission,City Manager,and all departmental staff and boards;and prepare or review contracts, deeds, resolutions, ordinances, and other municipal documents.The City Attorney's Office also oversees litigation involving the city conducted by appointed counsel. Major Objectives: • To be a critical part of the City's leadership team through integration with department directors, HPO members,the City Commission, and other city agencies such as the Library Board, Parking Commission, etc. •To work with the Bozeman Police Department and MSU Police Department to enforce state laws and city ordinances pertaining to misdemeanor offenses within the city limits. •To work with other city personnel and officials in enforcing city ordinances including zoning, building code,fire code, etc. •To review legitimate complaints from citizens for the filing of criminal offenses and, if approved by the City Attorney's Office, prosecute the violations in court. •To prosecute criminal cases in a timely,firm,and efficient manner in the best interests of justice, the best interests of the citizens of Bozeman, and the interests of victims of crime. •To direct the legal operations of the city and serve as the city's legal counsel and legal representative before all courts,administrative agencies, and in all legal proceedings involving the city,and to provide oversight of cases where the city retains special legal counsel. •To provide legal advice to the City Manager, Mayor,City Commission,departmental staff,and city boards concerning legal matters that arise with respect to city governmental services and operations. •To perform legal research and issue legal opinions including ethics opinions. •To review or prepare contracts, deeds, resolutions,ordinances,and other municipal documents relating to governmental agreements,services, and operations of the city. •To attend City Commission meetings and provide legal advice. •To practice preventative law by being integral members of the city's departmental teams and by providing legal risk management services and proactive legal advice. Budget Highlights: • Provide adequate funding for staff/attorney professional development • Provide budget support for ongoing programs and costs • Fully Fund Victim/Witness Program-$140,000 Accomplishments: • Continue to build a stable and productive team through periodic department retreats,weekly criminal staff meetings(increase communication,cooperation, refine procedures and overall effectiveness of criminal services team), and monthly meetings with Bozeman Police Department command staff and MSU Police. • Continued to integrate legal services into all facets of City operations through active involvement in director team activities(playbook,work plan, etc.)and a strong leadership role in HPO. • Demonstrated improvement in effectiveness of informing police officers and other witnesses of cancelled or amended dates for hearings and trials. • Integrated second Assistant City Attorney(civil) into the department and organization and successfully recruited new prosecutors. • Completed all requests for prosecution within 30 days of receipt(or document why the deadline has passed). • Continue to implement policy to complete all requests for confidential or public criminal justice information within time period required by district court. • Continued oversight of and active participation in civil litigation handled by outside counsel.• Implemented new performance measures for prosecution services. • Continued support code enforcement/quality of life actions and integrated function into code enforcement program. • Partnered with Bozeman Police Department to,among others: Implement municipal infractions process;and to Develop and implement training and discussion sessions with police officers on matters of criminal procedure. • Successfully used interns to assist in civil and criminal functions. Adopted Work Plan Items: • Actively participate with the City's leadership team in prioritizing and managing all aspects of the City's services and operations. • Complete projects/initiatives established as goals by the City Commission.Assist in implementing the City Manager's 2015/2016 City of Bozeman, MT 108 FY16 Approved Budget Department: CITY ATTORNEY Activity: General Government Work Plan with a particular focus on public works projects,economic development(broadband),community development reforms, etc. • Continue to focus on improving efficiencies and effectiveness in all areas of prosecution services through professional development, better use of JustWare, and other program efficiencies. • Improve focus on professional development of all staff and use of online training resources. • Continue to participate in integrated water resources planning efforts. • Provide management of City's legal activities related to the Story Mill Landfill,TOPs program,and other critical program objectives. • Develop a contract and procurement policy and procedures manual for city departments and divisions. •Train city staff on insurance requirements, contract management, and risk transfer; contract with an insurance consultant to review current city practices and MMIA insurance services. • Clarify liability coverage for all boards and assist in development of comprehensive risk management program. • Continue to increase communication with police department through monthly meetings and trainings and shift briefings. • Purchase and implement litigation/claim hold software and develop procedures for securing electronically stored information. • Continue to use interns to assist in criminal and civil functions. • Continue to implement reform to the municipal infraction procedures. City of Bozeman, MT 109 FY16 Approved Budget Department: CITY ATTORNEY Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $702,009 $846,717 $895,505 $48,788 5.76% Operating $220,615 $233,125 $328,800 $95,675 41.04% Capital $5,460 $0 $0 $0 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $928,084 $1,079,842 $1,224,305 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 1410 City Attorney $770,474 $919,342 $984,305 $64,963 7.07% 1430-1446 Civil Litigation $89,832 $25,000 $100,000 $75,000 300.00% 1460 Criminal Prosecution-General $0 $500 $0 ($500) -100.00% 1462 Criminal Prosecution-Victim/Witness $67,778 $135,000 $140,000 $5,000 3.70% Totals $928,084 $1,079,842 $1,224,305 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change k,Changes. 010 General Fund $860,306 $944,842 $1,084,305 $139,463 14.76% 174 Victim Witness Advocate $67,778 $135,000 $140,000 $5,000 3.70% Totals $928,084 $1,079,842 $1,224,305 City of Bozeman, MT 110 FY16 Approved Budget Department: CITY ATTORNEY Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 7.00 7.00 10.20 10.20 WL01 New Cases:City Police 1100 1061 577 1100 WL01 New Cases:MSU Police 128 110 85 150 WL03 Open Cases:Active 1,613 1200 1898 1600 WL04 Open Cases:Warrant 443 450 388 450 WL05 Bench Trials:Guilty 62 52 16 40 WL06 Bench Trials:Not Guilty 1 16 2 5 WL07 Jury Trials:Scheduled 421 281 184 300 WL08 Jury Trials:Guilty 16 9 9 10 WL09 Jury Trials:Not Guilty 8 1 2 1 WL10 Jury Trials:Appealed 3 2 0 1 WL11 Hearings:Amount of Restitution Ordered $132,071 $132,113 >41,590.05 $135,000 WL12 Hearings:Revocation Motions Filed 204 431 186 400 WL13 Number of Requests for Prosecution 78 65 17 50 WL14 Number of Requests for Hearings n/a 606 618 1000 WL14 New Cases:Title 45 505 476 290 500 WL15 DUI Cases:Opened 279 304 142 300 WL15 New Cases:Traffic 313 312 162 300 City of Bozeman, MT 111 FY16 Approved Budget Department: CITY ATTORNEY Activity: General Government WL16 DUI Cases:Amended To A Lesser Charge 115 152 127 150 WL16 New Cases:Civil Infractions 32 21 30 30 WL17 DUI Cases:Pleaded As Charged 141 150 114 150 WL18 DUI Cases:Dismissed 1 2 0 0 WL19 New Cases 1,228 1,171 662 1250 WL20 New Cases:Domestic 66 56 52 70 WL24 Requests for Confidential Criminal Justice Information(CCJI) 9 38 15 30 City of Bozeman, MT 112 FY16 Approved Budget Department: ADMINISTRATIVE SERVICES Activity: General Government PROGRAM INFORMATION Program Description: The Administrative Services Department budget unit accounts for the general fund costs associated with the overall Finance, Human Resources and Information Technology administration of the City.The Department also functions with Grants staff,whose budget is included in the Community Services section.The Department is comprised of five divisions:Administration,Accounting, Treasury, Information Technology,and Human Resources. Administrative Services provides support to other departments including:financial planning, budgeting, insurance administration,accounting and financial statement preparation, data processing, collection and investment of City funds, debt administration, utility billing,special improvement district accounting, business license administration,development of internal controls, information technology services, human resources,and data processing services. 1.The ADMINISTRATION division's purpose is to provide financial planning and budgeting services and oversight. Insurance administration,capital improvements planning, and long-range financial planning is done through this division, along with general leadership for the Department as a whole, including Grants efforts. 2.The ACCOUNTING division's purpose is to properly record and account for the finances of the City.The division is responsible for processing accounts payable,the recording of fixed assets,and the preparation of all financial statements. 3.The TREASURY division's purpose is to properly bill and collect amounts owed to the City.The Treasury division collects and invests all City funds, bills utility charges to customers, and special improvement district assessments to property owners.The division also issues business and pet licenses,collects parking tickets,and records cemetery lot sales. 4.The INFORMATION TECHNOLOGY division's prupose is to manage and operate the City's enterprise applications and networking services. The division provides technology services to the City departments and customers;support,training and research for City staff; and manages and maintains daily operations of the data centers. 5.The HUMAN RESOURCES division's purpose is to support City functions by ensuring the capability and stability of the workforce. The manager supports administrators and directors with current lawful information that provides sound recruitment practices and protects the employment rights of the City and the workforce member. Major Objectives: •To manage and account for the City's finances in accordance with Generally Accepted Accounting Principles(GAAP),as set forth by the Governmental Accounting Standards Board (GASB). •To prepare a Comprehensive Annual Financial Report(CAFR) in conformity with GAAP •To prepare a comprehensive budget on an annual basis that encompasses all funds of the City. •To seek to maintain a diversified and stable revenue base. •To seek to collect all funds due the City. •To monitor all department grants for compliance with federal and state regulations and reporting requirements. •To develop a system of sound internal controls in all City departments. •To provide all City departments budgetary and expenditure information on a timely basis to enable the departments to operate within appropriation levels established by the City Commission. •To assure efficient and effective management of the public's resources by providing quality financial services. •To safeguard and account for City assets and to provide accurate and timely budgetary and financial data to management,City Commission,and the citizens of Bozeman. •To provide knowledgeable and courteous customer service to all individuals who contact Administrative Services with questions or concerns. •To safeguard the City's financial assets through prudent investing, budgeting and expenditure control. •To manage and operate the City's Enterprise Applications and Networking services. •To provide secure,dependable information technology services to City departments and customers. •To provide support,training,and research for City Staff with their desktop applications, both data and voice. •To manage and maintain the daily operations of the data centers. •To ensure 99%uptime for all Information Technology Service. •To manage and maintain a functional web site for both citizens and staff. Budget Highlights: • Software maintenance contracts-$245,167 • CIP GF062: Replacement of Personal Computers-$65,000 • CIP GF080:City Wide Router&Switch Repacement-$40,000 • CIP GF079: Replacement of Professional Building Switches-$25,000 • CIP GF197: Office City of Bozeman, MT 113 FY16 Approved Budget Department: ADMINISTRATIVE SERVICES Activity: General Government 2013 Upgrade-$70,000 Accomplishments: Anticipated for FY16: • Close monthly accounting functions by the 20th day of the following month. • Receive a clean audit opinion with no continuing or new audit comments. • Properly account for Federal and State Grants and Loans. • Installation and training internally and across departments for utilization of new Qrep reporting software module. • Improve information sharing with Planning Department and Engineering and GIS Divisions to provide for more timely and accurate land parcel and owner information. • Hire and train appropriate staff to meet the City's staffing needs; • Update of Strategic Information Technology Plan; • Development of a comprehensive employee training program; • Upgrade to Office 2013; • Migration of remaining SQL databases over to the new SQL Server 2012 Cluster; • Continue upgrades to City Website to enhance the public's access to City information; •Continue upgrade and maintenance to the City VoIP phones and gateways; •Continue the migration of physical servers to virtual servers and continue upgrades to aging routers and switches at selected locations; • Litigation hold solution. Adopted Work Plan Items: Provide Financing,Accounting,Technology& HR support and planning services to all of the Adopted Work Plan items. City of Bozeman, MT 114 FY16 Approved Budget Department: ADMINISTRATIVE SERVICES Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $1,340,711 $1,490,392 $1,528,097 $37,705 2.53% Operating $510,222 $643,788 $719,908 $76,120 11.82% Capital $85,882 $105,744 $135,000 $29,256 27.67% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $1,936,815 $2,239,924 $2,383,005 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chang,- 1510 hange1510 Finance Administration $159,701 $164,937 $164,457 ($480) -0.29% 1520 Accounting $422,604 $457,291 $441,646 ($15,645) -3.42% 1530 Treasury $308,661 $354,001 $363,097 $9,096 2.57% 1545 Information Technology $803,135 $965,407 $1,112,796 $147,389 15.27% 1560 Human Resources $242,714 $298,288 $301,009 $2,721 0.91% Totals $1,936,815 $2,239,924 $2,383,005 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $1,907,070 $2,239,924 $2,383,005 $143,081 6.39% 500 Construction Funds $29,745 $0 $0 $0 100.00°A Totals $1,936,815 $2,239,924 $2,383,005 City of Bozeman, MT 115 FY16 Approved Budget Department: ADMINISTRATIVE SERVICES Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Finance:Distinguished Budget Presentation Award for the RECEIVED RECEIVED RECEIVED RECEIVED WILL APPLY Government Finance Officer's Association PM02 Finance:Certificate of Achievement for Excellence in Financial RECEIVED RECEIVED APPLIED WILL APPLY WILL APPLY Reporting from the Government Finance Officer's Association PM03 Finance:City's Bond Rating:General Obligation Aa3 Aa3 Aa3 Aa3 PM04 Finance:City's Bond Rating:Downtown Tax Increment District BBB+ BBB+ BBB+ BBB+ Rating PM05 Finance:Monthly Checklist Items Done Correctly the First Time 95% 99% 99% 99% 99% PM06 IT:Help Desk Calls Resolved 99% 99% 99% 99% 99% PM07 IT:Phone System Uptime 99% 99% 99% 99% 99% PM08 IT:Data Network Uptime 99% 99% 99% 99% 99% PM09 IT:Point to Point Links Uptime(Fiber and Copper) 99% 99% 99% 99% 99% PM10 IT:Enterprise Application Uptime 99% 99% 99% 99% 99% PM11 IT:Server Uptime 99% 99% 99% 99% 99% PM12 Treasury:Accounts Receivable Statements Mailed by the 15th 98% 100% 100% 100% 100% of the Month PM13 Treasury:Average#of Water Customers on Shut-off List per <10 <10 <12 <12 <12 Month PM14 HR:The Recruitment process will protect the work force and 100% 100% 100% 100% City rights,and results in matching appropriate hires with appropriate jobs PM15 HR:Low turnover,resulting in a stable workforce 100% 100% 100% 100% City of Bozeman, MT 116 FY16 Approved Budget Department: ADMINISTRATIVE SERVICES Activity: General Government PM16 HR:Continual skill improvement training results in a 100% 100% 100% 100% competent,effective and efficient workforce Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 xi STAFF TO SUPPORT WORKLOAD FTE 11.00 19.00 21.50 21.50 WLO1 Finance:Accounts Payable Checks Processed 12,680 10,453 12,800 11,000 WL02 Finance:Federal Awards Expended(Grants) $439,245 $604,356 $350,000 600,000 WL03 Finance:IRS Informational Returns 85 106 90 120 WL04 IT:Help Desk Calls Created and Completed 1,500 1,600 1800 1900 WL05 IT:Hours Phone System is in Service:Possible Available=8,760 8,755 8,745 8,750 8755 WL06 IT:Hours Data Network is in Service:Possible Available=8,760 8,750 8,755 8,750 8755 WL07 IT:Point to Point Links:On Network/In Service(Fiber&Copper) 18 19 20 20 WL08 IT:Hours of Enterprise Applications Availability:Possible 8,750 8,750 8,755 8755 Available=8,760 WL09 IT:Hours of Server Farm Availability:Possible Available=8,760 8,759 8,755 8,759 8759 WL10 Treasury:SID Statements Issued&Processed 16,200 16,424 16,500 16,800 WL11 Treasury:Utility Bills Issued&Processed 221,591 155,000 162,000 WL12 Treasury:Business Licenses(Calendar Year) 3,500 3,779 3,800 3,800 WL13 Open Positions(Calendar Year) 85 113 125 115 WL14 Positions Filled(Calendar Year) 85 112 125 115 City of Bozeman, MT 117 FY16 Approved Budget Department: COMMUNITY DEVELOPMENT Activity: General Government PROGRAM INFORMATION Program Description: The Community Development Department plans for the growth and development of the City of Bozeman. We work with property owners,the design community, residents and business owners to plan, build and grow our community by considering the needs of the current and future residents and property owners within the city boundaries. Major elements of our work consist of: • Long Range Planning • Development Review • Historic Preservation• Impact Fees •Affordable Housing• • Boards Commissions Served Major Objectives: LONG RANGE PLANNING: • Engage the community in preparing and periodically updating our"Growth Policy" (Comprehensive Plan) • Develop and evaluate the Unified Development Code(Zoning and Development Standards Code)to ensure effective and efficient implementation of the Comprehensive Plan. •Assist other departments and agencies with Capital Improvement planning. • Prepare and implement special studies, reports,and sub-area plans. • Coordinate with public and private organizations and agencies in implementing the community based vision. DEVELOPMENT REVIEW: • Provide exemplary customer service by making the planning process accessible, understandable,and efficient. • Evaluate and make recommendations to the Planning Board,City Commission, and/or Director of Public Works on all applications for annexations and subdivisions of land. • Evaluate and make recommendations to the Development Review Committee, Design Review Board,Zoning Commission and City Commission on all proposals for site development. • Provide property owners with assistance to resolve non-conformities • Review business licenses and building permit applications for compliance with the Zoning Ordinance. •Aid the City Commission and the Community Affordable Housing Advisory Board in implementing regulatory reform to increase the stock of affordable housing. • Develop a visually appealing and historically rich community by encouraging the preservation of Bozeman's historic landmarks,districts,and neighborhoods. • Facilitate and coordinate the City's Development Review and Design Review processes to ensure compliance. • Continue to promote local historic preservation education through various public forums. •Administer the City's impact fee program. COMMUNITY DEVELOPMENT: •Assist and coordinate with other departments, public agencies,and non-profits as needed with various grants. • Participate in the City's affordable housing programs• Support the City's economic development programs. Budget Highlights: • Planning contracted services-$30,000; • Additional Planner II 1.0 FTE; UDC Update-$300,000; Historic Structure Inventory— $30,000; Legal Services-$15,000; Mediation Services-$2,000;Training and Education$12,000 Accomplishments: Anticipated for FY16: •Continued implementation of community development customer service delivery improvements. • Continued excellent project management of current workload. • Review and revise City's Unified Development Ordinance(UDC)to advance community goals and Commission direction. • Continue implementation of Bozeman Community Plan. • Implementation and support of City of Bozeman Economic Development Plan. • Continue implementation of Downtown Bozeman Improvement Pla • Complete Affordable Housing Code Evaluation and draft proposed amendments • Complete drafting of UDC amendments regarding Neighborhood Conservation Overlay(NCOD)addressing demolition and obligation to maintain. • Continued coordination and cooperation on planning issues with Gallatin County,School District 7, Montana State University, Montana Department of Transportation,Gallatin Valley Land Trust,and other public and private organizations. • Special projects as directed. Adopted Work Plan Items: Spearhead: UDC Update/Revision,Affordable Housing Goals, Priority Setting and Code Revisions, Provide planning assistance with: Police&Municipal Court building; Design Guideline update; Neighborhood Conservation Overlay assessment and corresponding adjustments to applicable municipal codes. City of Bozeman, MT 118 FY16 Approved Budget Department: COMMUNITY DEVELOPMENT Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $670,789 $758,750 $780,262 $21,512 2.84% Operating $56,939 $170,788 $428,047 $257,259 150.63% Capital $8,916 $0 $7,500 $7,500 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $736,644 $929,538 $1,215,809 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 1610 Planning Operations $117,529 $255,942 $604,782 $348,840 136.30% 1620 Development Review $152,650 $415,143 $395,562 ($19,581) -4.72% 1630 Long-Range Planning $48,168 $242,523 $203,541 ($38,982) -16.07% 1640 Annexation $51,103 $0 $0 $0 100.00% 1650 Code Enforcement $9,187 $0 $0 $0 100.00% 1660 Historic Preservation $67,850 $0 $11,924 $11,924 100.00% 1670 Zoning Operations $249,513 $0 $0 $0 100.00% 1680 Neighborhoods $40,644 $15,930 $0 ($15,930) -100.00% Totals $736,644 $929,538 $1,215,809 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 100 Community Development Fund $736,644 $929,538 $1,215,809 $286,271 30.80°A cca,s $1,215,809 City of Bozeman, MT 119 FY16 Approved Budget Department: COMMUNITY DEVELOPMENT Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM02 Resident satisfaction with how well the City is planning for NA NA NA High growth Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM01 Average number of work days to act on development NA NA NA 120 applications PM03 Percentage of building permit application reviewed within 3 NA NA NA 85% work days PM04 Percentage of New Business Licenses Reviewed within 2 work NA NA NA 95% days Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 9.00 8.00 11.60 11.60 WL01 Number of development applications submitted 513 609 N/A 450 W L02 Number of Development Applications Approved NA NA NA 405 WL03 Long-range planning hours NA NA NA 2,200 hours WL04 Certificates of Appropriateness 259 229 252 100 WL05 Sign Reviews:Permanent and Temp 168 162 178 150 City of Bozeman, MT 120 FY16 Approved Budget Department: FACILITIES MANAGEMENT Activity: General Government PROGRAM INFORMATION Program Description: The Facilities Management budget unit accounts for costs associated with maintaining City owned buildings and grounds including: City Hall; Fire Stations#1,#2 and#3; City Shop Complex; Lower Yard Shop Complex;Vehicle Maintenance Building;Alfred M.Stiff Professional Building; Bozeman Public Library;and the Bozeman Senior Citizen's Center. Facilities Management is also responsible for coordinating remodeling, renovations, and new construction projects. Contracted services include such activities as:janitorial services;snow removal; lawn care;and building systems including elevator and fire suppression systems, heating,ventilation,air conditioning systems, mechanical controls,and building generators.The department also assists other divisions with building and grounds related projects and construction related services. Major Objectives: • Provide a safe,comfortable,and professional working environment for all City employees, elected officials, building tenants and the public. • Maintain all buildings and related equipment in good working condition in a proactive manner that will help extend useful life. • Maintain a proactive approach for long-term facility planning and project scheduling in order to avoid costly problems of deferred maintenance. • Upgrade and renovate buildings and building related equipment as needed to meet future needs of various city departments. • Assure city buildings meet or exceed all applicable building codes, OSHA, and ADA requirements. • Implement building design, maintenance,and operational practices resulting in energy saving measures. •Act as the City's representative on building construction projects,to secure consultant services for these projects, process claims and monitor progress on projects, and to gather bid quotes for projects to meet procurement requirements Budget Highlights: • CIP Item GF103-Begin upgrades for ADA Transition Plan-$15,000; •CIP Item GF104—Begin City Energy Upgrades that are part of work with McKinstry:Senior Center-$30,000; • CIP Item GF201—Fire Station#2 Siding Replacement-$24,000; • CIP Item GF220— Replace Overhead Doors and Seals at the Bozeman Shop Complex-$30,000; • CIP Item GF221—Revise Basement Restroom Arrangement at the Bozeman Senior Social Center-$20,000; • CIP Item GF237-Stormwater Enhancement System at City Shops Complex-$50,000 Accomplishments: Anticipated for FY16: • Clean Leaves off Roofs; • Annual Generator Maintenance for Multiple Buildings; •Install More Lights on the North End of the West Side of the Building at the Bozeman Public Library; • Stripe, Crack Seal and Seal Coat Multiple Building Parking Lots; • Address the CIP Items for FY 16; • Begin All Identified FCI Items in 2012 Report; • Irrigation Repairs and Upgrades on Building Grounds; • Annual Maintenance of all HVAC Units; • General Building Maintenance for all City Buildings; • Clean the Bozeman Public Library Brick Spaulling; • Upgrade or Renew Any Needed Contracted Services Agreements. Adopted Work Plan Items: City of Bozeman, MT 121 FY16 Approved Budget Department: FACILITIES MANAGEMENT Activity: General Government FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $257,629 $263,175 $268,792 $5,617 2.13% Operating $879,555 $989,019 $913,957 ($75,062) -7.59% Capital $31,306 $150,125 $184,500 $34,375 22.90% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $1,168,490 $1,402,319 $1,367,249 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 1810 City Hall $449,154 $408,628 $394,214 ($14,414) -3.53% 1820 Fire Station#1 $48,752 $47,850 $47,400 ($450) -0.94% 1830 Shops Complex $96,750 $102,770 $161,550 $58,780 57.20% 1840 Professional Building $120,103 $340,327 $248,100 ($92,227) -27.10% 1850 Senior Center $106,162 $156,169 $127,500 ($28,669) 18.36% 1860 Library $247,469 $246,920 $255,750 $8,830 3.58% 1870 Fire Station#2 $30,175 $26,070 $44,375 $18,305 70.21% 1880 Fire Station#3 $38,107 $43,605 $42,045 ($1,560) -3.58% 1890 Vehicle Maintenance Facility $31,818 $29,980 $46,315 $16,335 54.49% Totals $1,168,490 $1,402,319 $1,367,249 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $1,168,490 $1,402,319 $1,367,249 ($35,070) -2.50% Totals $1,168,490 $1,402,319 $1,367,249 City of Bozeman, MT 122 FY16 Approved Budget Department: FACILITIES MANAGEMENT Activity: General Government PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Average Response Time:Emergency Repairs 1 hour or less on 30 Minutes 95% 92% 90% 90% most days depending on timing and other projects. PM02 Average Response Time:Minor,Non-emergency Repairs(In- 3 DAYS 95% 95% 88% 90% House)1 day to check issues and then make arrangements for the needed repairs. This year Facilities will now be based on contacts received on City Works. Requests will be placed on our full schedule and people making the requests will be contacted on when the requested work can be done and we will also let them know when projects are completed. PM03 Average Response Time:Minor,Non-emergency Repairs(In 12 DAYS 95% 92% 88% 90% House or some Contracted)at least 2 days or longer depending on ordering materials and equipment,scheduling outside professionals,and getting the needed quotes depending on anticipated project costs. Response time will now be based on requests received on City Works and scheduled and assigned to staff members or scheduled with Contractors or Service Providers. PM04 Facility User Ratings:Quality is in the high range.We have not 90% 88% 80+% 86% 87% done a recent survey of building occupants to formally assess their rating of current building conditions or our performance. Most comments when we have been working with folks is that the conditions are good to very good and that our response, information provided,and repairs and renovations are positive and often appreciated. Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM05 Claims Turn-Around:Review&Approval to Finance.Most are 6 DAYS 95% 95% 91% 92% processed as soon as they are received and others after the work being billed for is inspected and approved.I am now working with the newly assigned assistance in Public Works since my move to a new office at the Alfred M.Stiff Professional Building. Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD.Lots of projects and buildings FTE 3.0 3.50 3.50 3.50 that Facilities is directly responsible for.We have been doing a lot of work with other departments on projects too.New projects come up during the fiscal year in addition to the projects that are put into the budget request for the year.This also leads to additional workload. City of Bozeman, MT 123 FY16 Approved Budget Department: POLICE Activity: Public Safety PROGRAM INFORMATION Program Description: The Bozeman Police Department budget unit accounts for costs associated with providing all law enforcement services to the citizens of the City of Bozeman. The general fund budget primarily supports the efficient and effective operation of the patrol, investigative and support services divisions.Officers from these divisions are tasked with detecting, preventing,and investigating all crimes occurring within the City. PATROL DIVISION:The Patrol Division is primarily responsible for the enforcement of State of Montana statutes and City of Bozeman Ordinances. The officers within this division operate around the clock,every day,and handle emergency calls for service along with proactive foot and bicycle patrols, property checks, public assists and citizen education. Additionally,the traffic unit investigates motor vehicle crashes and helps ensure the safety of our roadways through traffic education and enforcement. Additional specialty assignments include K9,Special Response Team, Field Training Officers, Crisis Intervention Team and Drug Recognition Experts. SUPPORT SERVICES DIVISION:The Support Services Division oversees animal control officers, code compliance officers,community resource officer,vehicle procurement and maintenance, uniform and equipment procurement, departmental training and standards,and police officer recruitment and hiring. The division also conducts background investigations on prospective employees,coordinates citizen volunteers,and handles the bicycle registration program and abandoned bicycle auction. Support Services conducts various community outreach events such as the Citizen's Police Academy, National Night Out,and Shop with a Cop and participates in ongoing community programs such as the Bozeman Police Landlord Partnership,various homeowners associations,and the Inter Neighborhood Council. DETECTIVE DIVISION:The Detective Division is responsible for investigating felony criminal activity including crimes against persons,sexual offenses,crimes against children, internet crimes, property crimes,and other complex investigations. Detectives are also responsible for conducting public education presentations,assisting with background investigations,carrying out internal affairs investigations and assisting the patrol division and other agencies with investigations.The Detective Division maintains a Computer Crime Unit that is a part of the Montana Internet Crimes Against Children Task Force(ICAC),and maintains team memberships in the Gallatin County Sexual Assault Response Team and the Child Sexual Assault Multi-Disciplinary Team.There are four School Resource Officers(SRO's) in the Detective Division assigned to the Bozeman School District whose primary duties are to enforce laws on the school campuses and provide safety and security input to school staff.The Detective Division is also responsible for administering the department's Sexual and Violent Offender Registry Program (SVORP). DRUG FORFEITURE:The drug forfeiture budget accounts for the City of Bozeman's costs related to the drug enforcement efforts within the Missouri River Drug Task Force (MRDTF) as outlined in the MRDTF Local Drug Task Force Inter-local Agreement.The MRDTF encompasses six counties to include Gallatin, Lewis and Clark, Broadwater, Meagher, Madison and Park.This task force is focused on the investigation of local and regional drug and firearm offenses. Major Objectives: • Create and maintain a continued feeling of safety within the community. • Provide the highest level of service to all citizens and visitors of our community. • Detect, investigate, and proactively prevent criminal activity. • Apprehend and hold criminal offenders accountable for their illegal behavior. • Participate in court proceedings. • Provide assistance to those who cannot care for themselves or those in danger of physical harm. • Conduct regular and proactive traffic safety education and enforcement. • Maintain a highly trained Special Response Team of officers qualified to handle barricaded subjects, hostage incidents,and high risk search warrants. • Resolve day-to-day conflicts among the general public. • Maintain fully trained K9 teams qualified to assist with building searches,evidence tracking,and drug interdiction efforts. • Maintain assignment of School Resource Officers to Bozeman School District to provide immediate enforcement,education,and liaison to students,school officials and parents. • Provide crime prevention education to schools, civic groups, businesses,and the public. • Develop positive programs, in partnership with the members of our community,which incorporate the concept of shared responsibility for public safety. • Develop and maintain certified trainers with the goal of sustaining our department's high training standards and requirements. • Continue to sponsor and attend quality regional law enforcement training. • Continue to partner with law enforcement agencies to include local,state and federal agencies. • Maintain a working environment where every employee's integrity,competency,and commitment to service are self-evident. • Maintain the assignment of two detectives to the Missouri River Drug Task Force. • Maintain confidential and concise intelligence files. • Assist prosecutors from city,state, and federal agencies in the prosecutions of drug cases. • Share investigative information with officers and detectives from both the city and county. • Share investigative information with other local,state and federal law enforcement agencies. • Conduct drug education and awareness presentations. • Investigate complaints of illegal or suspicious drug activity. • Make arrests for violations of illegal drug activity. City of Bozeman, MT 124 FY16 Approved Budget Department: POLICE Activity: Public Safety Budget Highlights: • CIP Item GF053- Replacement of 3 patrol vehicles and equipment-$162,000; • CIP Item GF051—Replacement of 1 Animal Control Truck and animal containment unit-$33,000. •OVW Gallatin Project Grant-$193,000 Accomplishments: Anticipated for FY16: • Continue to work jointly with City/County leadership toward decision of location and later design of municipal justice facility • Continue to work jointly with City/County/911 leadership to implement and fund necessary communication infrastructure improvements • Maintain the Sexual and Violent Offender Registration Program (SVORP) in which compliance is maximized through the physical check of 100%of registered offenders. • Minimize overall risk and liability by continuing to maintain the highest training standards for all Bozeman Police Department employees. • Continue seeking and obtaining federal,state and local grants in an effort to offset general fund expenditures. Adopted Work Plan Items: The Police Department is working to work jointly with City/County leadership toward decision of location and later design of municipal justice facility • Continue to work jointly with City/County/911 leadership to implement and fund necessary communication infrastructure improvements. City of Bozeman, MT 125 FY16 Approved Budget Department: POLICE Activity: Public Safety FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $6,890,966 $6,207,155 $6,282,687 $75,532 1.22% Operating $988,002 $1,141,095 $1,158,438 $17,343 1.52% Capital $1,044,255 $22,196,500 $195,000 ($22,001,500) -99.12% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $8,923,223 $29,544,750 $7,636,125 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $.hange %Change 3010 Police Operations $7,621,411 $28,023,888 $5,960,486 ($22,063,402) -78.73% 3020 Crime Control&Investigations $883,224 $1,134,013 $1,261,868 $127,855 11.27% 3030 DARE $16,225 $0 $0 $0 100.00% 3040 Drug Forfeiture $221,737 $201,752 $200,539 ($1,213) -0.60% 3070 Animal Control $180,626 $185,097 $203,232 $18,135 9.80% Totals $8,923,223 $29,544,750 $7,626,125 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $8,186,399 $7,098,313 $7,187,828 $89,515 1.26% 125 Drug Forfeiture $221,737 $201,752 $200,539 ($1,213) -0.60% 138 Law&Justice Center Prepaid Rent $19,123 $20,000 $19,125 ($875) -4.38% 139 Police Special Revenue $310,454 $0 $0 $0 100.00% 140 Police Domestic Violence $185,510 $224,685 $218,633 ($6,052) -2.69% 501 Police-Court Shared Facility $0 $22,000,000 $0 ($22,000,000) -100.00% City of Bozeman, MT 126 FY16 Approved Budget Department: POLICE Activity: Public Safety Totals $8,923,223 $29,544,750 $7,626,125 City of Bozeman, MT 127 FY16 Approved Budget Department: POLICE Activity: Public Safety PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Provide adequately staffed,trained and equipped patrol 85% 88% 88% 75% division PM02 Provide adequately staffed,trained and equipped detective 90% 91% 95% 75% division PM03 Provide adequately staffed,trained and equipped focused n/a 85% 95% 95% Quality of Life Program PM05 Provide adequately staffed,trained and equipped K9 Program 100% 85% 95% 95% PM06 Provide adequately staffed,trained and equipped joint Special 90% 90% 90% 85% Response Team PM07 Provide training and focus on Crisis Intervention and dealing 85% 90% 90% 70% with mentally ill citizens PM08 Provide adequately staffed,trained and equipped officers to 100% 90% 90% 75% Missouri River Drug Task Force PM09 Provide adequately staffed,trained and equipped assignment 85% 85% 90% 90% to Digital Forensic Analysis PM10 Provide adequately staffed,trained and equipped Crash 90% 95% 100% 75% Investigation Team PM11 Provide adequately staffed,trained and equipped Arson/Fire 75% 85% 90% 90% Investigation Team PM12 Provide adequately staffed,trained and equipped and 100% 100% 100% 70% dedicated Traffic Enforcement Unit PM13 Provide current updated Sexual and Violent Offender 90% 95% 97% 97% Registration Program PM14 Provide adequately staffed,trained and equipped animal 80% 80% 90% 90% control enforcement and education PM15 Provide adequately staffed,trained and equipped Evidence 80% 80% 80% 50% Technician and Evidence Storage Location City of Bozeman, MT 128 FY16 Approved Budget Department: POLICE Activity: Public Safety PM16 Provide initial and on-going training program for employees 90% 90% 90% 85% that fulfills core training needs PM17 Participate in community organizations that promote 80% 90% 90% 90% partnerships —I PM19 Participate in Sexual Assault Response Team 100% 100% 100% 90% PM20 Participate in Domestic Violence Response Team 90% 95% 100% 85% —I PM21 Participate in child Multi-Disciplinary Team 85% 90% 90% 90% Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM18 Promote enhanced use of volunteers and internship programs 25% 60% 75% 80% Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 72.75 72.75 71.55 71.70 WL01 Total Calls for Service 24 hrs/ 47,362 48,542 48,300 48,300 365days/year WL02 Agency Assist 7 mo/yr 1,599 1,586 1,520 1,700 W L03 Aggravated Assault/Assault with Weapon 12 mo/yr 16 8 12 12 WL04 Assault(all other) Monthly 197 222 203 180 WL05 Alarm Response 5 minutes 835 953 1,020 1,050 WL06 Animal Complaints 10 minutes 2121 2232 2350 2200 WL07 Arson 5 2 5 4 WL08 Burglary 130 82 110 95 WL09 Civil Assistance 746 773 850 725 WL10 Code Compliance and Community Resource Officer Complaints n/a 965 1,200 1,500 WL11 Criminal Trespass 399 358 400 350 City of Bozeman, MT 129 FY16 Approved Budget Department: POLICE Activity: Public Safety WL12 Criminal Mischief/Vandalism 575 393 525 475 WL13 Disorderly Conduct/Fighting/Threats 893 801 900 860 1WL14 Disturbance/Loud Party 985 946 1,300 1,050 WL15 DUI Alcohol and/or drugs 328 319 340 320 WL16 Drugs(Possession and Paraphernalia) 184 131 290 260 WL17 Identity Theft/Deceptive Practice/Forgery 58 40 55 60 WL17 Homicides 2 2 4 2 WL19 Motor Vehicle Theft 88 33 75 75 WL20 Parking Complaints(not including Abandoned Vehicles) 1,800 2,062 1,600 1,800 WL21 Protective Custody/Welfare Check/Suicide/Attempted 942 993 1,100 1,200 Suicide WL22 Partner/Family Member Assault 234 236 275 270 WL23 Public Assistance 2,289 2,317 2,450 2,300 WL24 Public Education Presentations 350 187 148 180 WL25 Robberies 9 6 8 6 WL26 Sexual Crime(Sex Assault/Sexual Intercourse without 101 78 100 85 Consent/Incest/Indecent Exposure) WL27 Subject Stops 1,248 1,167 1,400 1,300 WL28 Suspicious Circumstances 1,010 873 1,100 870 WL29 Theft(non-vehicular) 1,228 1,183 1,400 1,300 WL30 Total Arrests 2,096 2,165 2,218 2,200 WL31 Traffic Crashes 1,320 1,469 1,900 1,750 City of Bozeman, MT 130 FY16 Approved Budget Department: POLICE Activity: Public Safety WL32 Traffic Stops 10,629 8,210 9,000 7,200 WL33 Misdemeanor citations issued 5,205 6,044 5,886 6,000 WL34 Citations for Using Cell phone while driving 121 132 260 100 WL35 Provide assistance and liaison to other City Departments 100% 100% 100% 95% WL36 Provide Education and outreach to the Community 90% 90% 90% 80% WL37 Provide adequately staffed,trained and equipped School 80% 90% 100% 90% Resource Officers WL38 Provide Bicycle and walking patrols 100% 100% 100% 90% City of Bozeman, MT 131 FY16 Approved Budget Department: FIRE Activity: Public Safety PROGRAM INFORMATION Program Description: The Fire Department budget unit accounts for the costs associated with meeting our mission. MISSION:To minimize life loss, injury, and property loss by rendering advanced life support emergency medical care, rescue services,fire code inspections,code enforcement, public fire safety/survival education,fire suppression,fire cause/arson investigation, hazardous materials mitigation and response,and disaster management.We will provide these services at the highest national standards consistent with community needs and available public and private resources. Major Objectives: CONTINUE ORGANIZATIONAL IMPROVEMENTS RELATED TO 3 STATION OPERATIONS: • Continue to fully integrate Battalion Chiefs into our daily operations.Continue to work toward resolution of the existing Battalion Chief litigation PROVIDE ADEQUATE RESOURCES,TRAINING,AND EDUCATION TO ASSURE EFFECTIVE LEVELS OF SERVICE DELIVERY AND PROMOTE EMPLOYEE HEALTH AND SAFETY: • Continue development and refinement of the department's comprehensive training program encompassing all Fire Department operations and services,which include but are not limited to emergency management,fire prevention,fire suppression, hazardous materials, emergency medical, and rescue services. • Implement employee succession plan/career development plan. • Maintain all current professional certifications. • Maintain all training,equipment, and personnel requirements for state licensure to provide advanced life support, non-transport(ALS),emergency services.Continue development of the Department's minimum company standards(MCS). PLAN AND PREPARE FOR CURRENT AND FUTURE SERVICE DELIVERY NEEDS THROUGH THE CONTINUED IMPLEMENTATION OF THE ADOPTED 2006 FIRE PROTECTION MASTER PLAN: • Work closely with other departments to identify current and future service trends and what resources are,and will be, needed to address the community's emergency service needs. • Continue long term planning for Fire Station 4 and our Training facility. IMPLEMENT THE FIRE DEPARTMENT IMPROVEMENT PLAN• Complete organizational value setting exercise. • Set Vision for future of our organization. • Review and revise the BFD mission statement. •Work with current employees and our community to begin and complete a long term strategic planning process that prepares our department for future accreditation. •CONTINUE TO CREATE, REFINE AND MAINTAIN EFFECTIVE ADMINISTRATIVE SUPPORT FOR ALL FIRE DEPARTMENT OPERATIONS AND ACTIVITIES: • Encourage Fire and Emergency Services as a City Commission priority. • Continued implementation of the Commission adopted Fire Protection Master Plan. • Review and reorganize responsibilities of administrative staff based on organizational need. • Review Hazardous Materials and Disaster and Emergency Services Agreements between the City and County. • Expand program planning and performance measure budgeting within the department. ENHANCE AND UPGRADE DEPARTMENT FIRE PREVENTION PROGRAMS: • Comprehensively meet our fire prevention and inspection obligations through the continued development of a Fire Prevention Bureau. • Continue to improve and enhance the department's life safety inspections and required self inspection program, home inspection programs, and other code enforcement activities. •Continue implementation of the Rental Safety Initiative and appropriately respond to inspection requests. MAXIMIZE UTILIZATION, EFFECTIVENESS,AND EFFICIENCY OF THE DEPARTMENT'S SERVICES. • Continue implementation of the fire apparatus and equipment replacement program. • Continue to implement mobile data computer system. • Enthusiastically participate in joint training and operations with mutual aid departments. • Improve project review record keeping process and emergency response record keeping by providing a seamless interface with the Building Department and 9-1-1 Center's Records Management System. • Enthusiastically support the Department's shift based commercial inspection program. • Meet all contractual and performance requirements for regional hazardous materials response teams. • Continue to support and participate in the Gallatin County Fire Investigation and Arson Task Force. DEVELOP INTERNAL SYSTEM ACTION PLANS THAT MAXIMIZE EXISTING RESOURCES AND SERVICES. • Meet with current staff to agree on yearly goals calendar and identify action steps and time frames to achieve those goals. Review and revise as necessary. Budget Highlights: • CIP Item-Replacement of Command Vehicle-$40,000 Accomplishments: Anticipated for FY16: • Continue Implementation of 2006 Fire Protection Master Plan Organizational Recommendations. • In coordination with the Police Department, build and improve community/Public Safety relations through the development and City of Bozeman, MT 132 FY16 Approved Budget Department: FIRE Activity: Public Safety implementation of new programs consistent with community need. • Improve efficiency, productivity, and accountability in our fire inspections programs. • Continue refinement of 3 station response districts to reduce response times city wide. • Implement Community Based CPR and AED program • Continue review of current administrative roles and responsibilities and work load to identify opportunities for improved efficiency and service delivery. • Continue refinement of special operations programs including confined space rescue,trench rescue, low and high angle rescue,and collapsed building response. • Explore opportunities for use of social media when communicating with citizens. • Complete Fire Department Annual Report. Adopted Work Plan Items: Continue Implementation of the Voluntary Rental Safety Inspection Program City of Bozeman, MT 133 FY16 Approved Budget Department: FIRE Activity: Public Safety FINANCIAL INFORMATION Department Expenditures by Category Category i FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $4,987,810 $4,122,911 $4,251,869 $128,958 3.13% Operating $577,159 $490,415 $461,535 ($28,880) -5.89% Capital $1,173,297 $47,000 $40,000 ($7,000) -14.89% Debt Service $0 $0 $0 $0 100.00% Transfers $23,145 $0 $0 $0 100.00% Totals $6,761,411 $4,660,326 $4,753,404 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 3110 Fire Administration $603,768 $455,414 $452,307 ($3,107) -0.68% 3120 Fire Operations $6,116,212 $4,129,136 $4,250,361 $121,225 2.94% 3130 Operational Readiness $22,897 $37,800 $21,300 ($16,500) -43.65% 3140 Fire Prevention $6,721 $28,926 $20,386 ($8,540) -29.52% 3160 Hazardous Materials $11,813 $9,050 $9,050 $0 0.00% 3170 Disaster&Emergency Services $0 $0 $0 $0 100.00% Totals $6,761,411 $4,660,326 $4,753,404 Department Expenditures by Fund Fund FY14 Actual FY1S Approved FY16 Approved $Change %Chang,' 010 General Fund $5,545,946 $4,623,326 $4,713,404 $90,078 1.95°A 113 Fire Impact Fees $2,633 $0 $0 $0 100.00°A 183 Fire Department Special Revenue $23,143 $0 $0 $0 100.00°A 187 Fire Capital&Equipment Replacement $1,189,689 $37,000 $40,000 $3,000 8.11% Totals $6,761,411 $4,660,326 $4,753,404 City of Bozeman, MT 134 FY16 Approved Budget Department: FIRE Activity: Public Safety PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Emergency Operations:6 Minute Response Time(Commission 100%of City 79.3% 80% 78.2% 80.0% Adopted) PM02 Fire Prevention:High Risk Locations requiring inspection 100% 100% 100% 100% 100% brought to completion: PM03 Fire Prevention:Bars-Occupancy Checks 100% 100% 100% 100% 100% PM04 Fire Prevention:Sororities&Fraternities 100% 100% 100% 100% 100% PM05 Fire Prevention:Schools 100% 100% 100% 100% 100% PM06 Fire Prevention:Montana State University 100% 100% 100% 100% 100% PM07 Fire Prevention:Business License Inspections 100% 100% 100% 100% 100% PM08 Training:Firefighters completing certification of those required 100% 100% 100% 90% 90% to attend specific classes: PM09 Training:Haz Mat Technician 100% 100% 100% 100% 100% PM09 Training:EMT/Paramedic Refersher 100% 100% 100% 100% 100%ill PM10 Training:Firefighter 1 100% 90% 90% 90% 90% PM11 Training:Firefighter 2 100% 70% 70% 70% 70% PM12 Training:Car Seat Safety Technicians Recertified 100% 100% 100% 100% 100 Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved Efficiency Measures PM13 Fire Prevention:Annual Inspections as a percentage of 100% 30% 50% 100% 100% properties in need of inspection(not including new construction)Total properties requiring inspection:3,365(we are scheduled to complete'''A of that number each year) City of Bozeman, MT 135 FY16 Approved Budget Department: FIRE Activity: Public Safety Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Workload Measures STAFF TO SUPPORT WORKLOAD FTE 43.75 45.75 46.00 46.00 WL01 Fires 91 70 80 80 WL02 Rupture/Explosion 5 4 7 7 WL03 EMS/Rescue 1941 2051 2032 2032 WL04 Hazardous Condition 213 266 211 211 WL05 Service Calls 145 212 202 202 WL06 Good Intent Calls 497 561 628 628 1WL07 False Calls 325 385 401 401 WL08 Severe Weather/Other 4 4 1 1 WL09 Total Calls 3222 3554 3556 3556 City of Bozeman, MT 136 FY16 Approved Budget Department: BUILDING INSPECTION Activity: Public Safety PROGRAM INFORMATION Program Description: The Building Inspection Division unit accounts for expenditures utilized to monitor construction projects within the City of Bozeman Jurisdictional Area as allowed by state law and as adopted by the City Commission. The intent of this budget unit is to provide guidance and to enforce minimum building code standards to safeguard life, limb, health, property and public welfare by regulating and controlling the design,construction,quality of materials, use and occupancy, location and maintenance of all buildings and structures within this jurisdiction.The support team utilized to attend this process includes one Chief Building Official,two Plans Examiners,seven Building Inspectors,one Code Compliance Officer,two Project Permit Coordinators and one Fire Inspector.Staff team members receive, process and review residential and commercial building plans and applications for compliance with adopted codes and ordinances.Staff assesses and collects fees for building, plumbing,electrical, mechanical, and demolition permits in addition to collecting City Impact Fees and fees for other miscellaneous city services.Team members issue permits and perform inspections to verify compliance with approved plans and applicable codes and ordinances. In addition, staff provides verbal and written permit related information to the customers. Upon completion of a project,staff processes and issues certificates of occupancy.Code violations, building related citizen complaints,and expired building permits are turned over to the Building Division Code Compliance Officer for processing and remedial action.The Code Compliance Officer also conducts building and occupancy inspections for each new City Business License Application.All staff participates in providing general code information to our customers on a daily basis and frequently provide onsite consultation for contractors and property owners during the planning and construction phases of a project.All building division staff is on call and ready to respond as needed to structural emergencies resulting from fire,earthquakes, explosions,weather damage,vehicle accidents, and similar occurrences. Major Objectives: Fiscal Year 2016 1. Communication and coordination: • Continue working with the Planning and Engineering departments to improve communications between our departments and our customers. • Continue working with all city departments to simplify the overall permitting process. • Continue working with all city departments to help with in-house city building renovation and remodel projects. • Continue working to improve communications with City Administrators and the City Commissioners. 2. Customer Service: • Work in conjunction with the Planning and Engineering departments to develop and implement an improved and more efficient building permit issuance procedure. • Provide technical advice and consultation for all city departments to help facilitate in-house city projects and minimize costs to the taxpayer. • Continue implementing and working with new technology in order to provide faster, higher quality, more accessible and streamlined services for our customers in the coming years. 3. Technology: • Fine tune and promote Click2Gov software that allows Building Division customers online access to permit and project files.• Fine tune and continue to de-bug software integrated into our field inspection procedures to allow for more efficient and consistent field inspections and inspection documentation. • Fine tune and promote software that will allow for online plan submittal and work towards providing a complete electronic plan review process for our customers. Budget Highlights: Continued operations for Building Inspection Division. Accomplishments: Anticipated for FY16:Work to accomplish Department's major objectives throughout the year. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 137 FY16 Approved Budget Department: BUILDING INSPECTION Activity: Public Safety FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $860,602 $1,054,067 $1,440,370 $386,303 36.65% Operating $333,339 $400,743 $490,126 $89,383 22.30% Capital $27,611 $50,000 $0 ($50,000) -100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $1,221,552 $1,504,810 $1,930,496 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 3210 Building Inspection Operations $1,221,552 $1,504,810 $1,930,496 $425,686 28.29% Totals $1,221,552 $1,504,810 $1,930,496 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Changs 115 Building Inspection Fund $1,221,552 $1,504,810 $1,930,496 $425,686 28.29°A Totals $1,221,552 $1,504,810 $1,930,496 City of Bozeman, MT 138 FY16 Approved Budget Department: BUILDING INSPECTION Activity: Public Safety PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Residential Plan Reviews:Within Standard-2 weeks 75% 95% 75% 80% 85% PM02 Commerical Plan Reviews:Within Standard-4 weeks 75% 95% 85% 95% 95% PM04 Frame Inspections:Within Standard(1 audit/month/employee) 90% 92% 85% 85% 85% PM05 Commercial Plan Checks:Within Standard(1 90% 95% 95% 95% 95% audit/month/employee) PM06 Residential Plan Checks:Within Standard(1 90% 98% 98% 98% 98% audit/month/employee) PM07 Final Inspections:Within Standard(1 audit/month/employee) 90% 95% 90% 90% 90% Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM11 Average Daily Inspections per Inspector 15 21.42 30.52 32.56% Depends on staffing Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 10.55 12.55 14.50 18.50 WL01 Commercial Permits:Number 801 1165 1200 1200 WL02 Commercial Permits Valuation $64.10 M $44.50 M $76.80 M $65 M WL03 Residential Permits:Number 2251 2911 3400 3500 WL04 Residential Permits Valuation $144.40 M $130.68 M $130 M $130 M WL05 New Permits:Single Family Dwellings 337 375 350 250 WL06 New Permits:Multi-Unit Dwellings 243 486 425 425 City of Bozeman, MT 139 FY16 Approved Budget Department: PARKING Activity: Public Safety PROGRAM INFORMATION Program Description: Effective July 1, 2013 the Parking Enterprise Fund, under the authority of the Bozeman Parking Commission (BPC), now consists of the entire city of Bozeman and not just the Downtown Parking,the MSU Residential Parking District,and the High School Residential Parking District.Additional jurisdiction of the BPC includes Bridger Park Downtown,and the City's 435-space parking garage.The Assistant City Manager directly supervises the administrative responsibilities of the City's parking manager,who, in turn, oversees the Parking Enforcement staff(4.0 FTE). The Parking Clerk is not supervised or evaluated by the Parking Manager, but rather by the City Treasurer. There are four sources of revenue:citations, permits for the MSU and high school residential districts, monthly leases in surface lots and Bridger Park Downtown's daily and monthly incomes. Parking expenses include wages for the parking manager, parking clerk, and enforcement staff; maintenance and utilities of surface lots and Bridger Park Downtown;citation notifications;vehicle expenses and seasonal snow removal.While primary responsibility of each enforcement person is to a specific area,they exercise flexibility daily to meet the ever changing needs of the department to respond whenever and wherever needed. Major Objectives: MISSION:The Bozeman Parking Commission is responsible for managing and regulating public parking in its districts to best serve the needs of its customers, businesses, residents, employees, and visitors.GOALS: • Improve and maintain public parking assets to best serve the needs of the public. • Seek to acquire additional public parking as needed. • Make the parking operations fiscally sound and self-sufficient. • Provide consistent parking enforcement and educate public whenever possible to minimize parking conflicts. • Make parking options and areas functional and attractive. • Plan for and respond to changing parking needs in the districts. • Provide parking alternatives for bicycles, motorcycles, and other transportation methods. •Work cooperatively with local government partners. • Provide for the safe movement of pedestrian and vehicle traffic. Budget Highlights: • CIP Item P001-Willson Lot Redesign & Improvements-$150,000; • CIP Item P004-Surface Parking Lot Hardware&Software Systems-$50,000; • CIP Item P005- Portable Radio Replacement-$18,000; • CIP Item P007-Sidewalk Repalcement& Lighting Install-Black,Armory&Willson Lots-$150,000; • CIP Item P014-Parking Garage Crack Maintenance& Repair-$20,000. Accomplishments: Anticipated for FY16: FY15 is again projected to have a positive bottom line as is the FY14 actual and FY15 budget,with the expectation that the BPC can begin build a reserve fund for future capital expenditures.These positive numbers are in contrast to many years of operating in the red.As the services and parking options provided to the public and business community improve,so does the positive public perception of the parking department. FY15 has continued to see increased awareness and usage of the public parking facilities,especially the Downtown garage. Permit sales in surface lots and the parking garage have continued to increase as general usage increases from local businesses,downtown employees,and general visitors. Overall, parking has seen a noticeable improvement in both services provided and the public perception while achieving a positive financial outcome. FY16 will temporarily lose parking spaces while several in-fill projects are underway. Afterward,the increase in garage and lot leases will significantly add to the bottom line of the department. Adopted Work Plan Items: The Bozeman Parking Commission governs and sets the Overall Work Plan for the Parking Department. For the coming years,the work items include:Working with the contracted firm to develop the overall standard for public parking lots(lighting,signage, layout)and begin by completing one surface lot project and to work with the BPC to do an RFP for the future of parking to help guide decisions moving forward as the demand has grown and the projected needs cannot be met with existing resources. City of Bozeman, MT 140 FY16 Approved Budget Department: PARKING Activity: Public Safety FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $272,240 $275,033 $282,946 $7,913 2.88% Operating $533,032 $227,853 $354,081 $126,228 55.40% Capital $0 $200,000 $218,000 $18,000 9.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $805,272 $702,886 $855,027 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 3310 Parking Administration $204,174 $207,190 $467,060 $259,870 125.43% 3320 Parking Operations/Enforcement $154,175 $167,923 $215,752 $47,829 28.48% 3330 Parking Garage Operations $446,923 $327,773 $172,215 ($155,558) -47.46% Totals $805,272 $702,886 $855,027 Department Expenditures by Fund 'Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 650 Parking Enterprise Fund $805,272 $702,886 $855,027 $152,141 21.65% Totals $805,272 $702,886 $855,027 City of Bozeman, MT 141 FY16 Approved Budget Department: PARKING Activity: Public Safety PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 4.50 5.50 6.00 6.00 WL01 Courtesy Citations Written(no charge) 2,500 2,500 2,500 2,000 WL02 Parking Lots:Spaces Managed&Maintained 188 188 160 117 WL03 Parking Lots:Managed&Maintained 4 4 4 4 WL04 Parking Garages:Number Managed&Maintained 1 Downtown 1 1 1 1 Garage WL06 Total Citations Written 9,860 11,915 12,000 11,000 City of Bozeman, MT 142 FY16 Approved Budget Department: PUBLIC WORKS ADMINISTRATION Activity: Public Service PROGRAM INFORMATION Program Description: The Public Works Administration budget unit includes the Director of Public Works, Engineering, and GIS. The Director of Public works has oversight responsibilities for water,wastewater and stormwater utilities,streets maintenance, signs and signals,vehicle maintenance,solid waste, engineering,and GIS.The Director also manages the City's asset management and deferred maintenance programs.Code enforcement on sidewalk snow removal and weed control was completed by the engineering division but these enforcement activities were transferred to the Police Department in FY 2014. Engineering will support the Police Department in securing contracts for snow and weed removal services.As delegated by the City Manager,the Public Works Director reviews and issues parade, public assembly, and downtown sidewalk permits.The Engineering Division provides technical engineering in the preparation, review, and oversight in the planning, design, construction inspection and construction management of the City's Public Works facilities including water treatment and distribution,wastewater collection and treatment,storm water collection and treatment, streets(with appurtenant curb,gutter,sidewalk and drainage facilities),traffic control facilities,solid waste,and other facility and infrastructure projects.The division establishes and maintains current City infrastructure standards and assures compliance with city, county,state,and federal rules, regulations,codes, and engineering standards.The engineering division assists other City departments with engineering services.The engineering division also maintains the City's infrastructure files and records, maps, plats, property ownership and other records; participates in the review and approval of subdivision, annexation,and zone code/development proposals for conformance with established standards;coordinates infrastructure work with county,state,and federal agencies; administers the EPA-mandated wastewater pretreatment program and the DEQ-mandated storm water program;and administers the city's flood plain ordinance,sidewalk repair and installation programs.The engineering division also designs infrastructure improvements such as water and wastewater main replacements,and street reconstruction.The City Engineer also oversees the Bozeman Solvent Site superfund site and landfill monitoring and remediation activities.The GIS Division develops,supports,delivers and promotes enterprise geographic data and spatial technologies to all levels of government and the public. The GIS Division performs a wide variety of data maintenance and analysis for most City departments and coordinates data sharing among various public and private agencies. The GIS Division also implements and maintains the City's work order management and maintenance system (Cityworks)as well as several public web mapping applications and data portals. Major Objectives: •To coordinate the activities of the Public Works department divisions. •To establish and maintain policies, procedures and protocol for conducting the department's functions. •To assist the City Manager and Administrative Services Director in reviewing enterprise fund revenue and expense forecasts for rate setting purposes. •To provide general oversight of department activities affected by new federal and state mandates. •To assure the City's long-term master plans for water,wastewater,stormwater, and transportation facilities are implemented in a cost-effective manner,and that all City infrastructure improvements are constructed in a quality manner to provide reliable service for the public's immediate and long-term needs. •To assist all City departments in the engineering design and/or the procurement of specialized engineering services. •To effectively manage the City's public works assets. •To deliver accurate and complete spatial data and analysis for the City of Bozeman and its citizens. Budget Highlights: •Training for New GIS Employees • Granite XP Upgrade • Easement&ROW Layers • Parcel Fabric • Wastewater Model Updates/Maintenance/Analysis •Variance& Payments-in-lieu Datasets • MSU Internship for GIS • CIP Item GIS01- Internal Service Request System (311)-$15,000 Accomplishments: Anticipated for FY16: ESRI/Cityworks Upgrades. Interactive Website Replacement. Cityworks for Parks, Facilities,Solid Waste, and more. GIS integration with Sungard. Zoning Profile Report.State of the Assets Report. Internal Service Request System 311. Adopted Work Plan Items: #1—Story Mill Landfill.#2—Development of a Transportation System,#3-Water&Sewer Systems#4—Stormwater Utility. City of Bozeman, MT 143 FY16 Approved Budget Department: PUBLIC WORKS ADMINISTRATION Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $143,438 $308,481 $805,210 $496,729 161.02% Operating $90,286 $223,716 $314,095 $90,379 40.40% Capital $32,966 $60,000 $15,000 ($45,000) -75.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $266,690 $592,197 $1,134,305 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 4010 Public Services Administration $47,694 $74,693 $206,071 $131,378 175.89% 4020 Engineering $126,091 $205,642 $382,363 $176,721 85.94% 4025 GIS $77,126 $311,862 $545,871 $234,009 75.04% 4030 Snow Removal Enforcement $13,144 $0 $0 $0 100.00% 4040 Weed Cutting Enforcement $2,635 $0 $0 $0 100.00% Totals $266,690 $592,197 $1,134,305 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $266,600 $0 $0 $0 100.00% 600 Water $90 $592,197 $1,134,305 $542,108 91.54% Totals $266,690 $592,197 $1,134,305 City of Bozeman, MT 144 FY16 Approved Budget Department: PUBLIC WORKS ADMINISTRATION Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 GIS:Overall Customer Satisfaction Rating(based on annual 80% 92% 89% 90% 92% customer survey) Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved I Efficiency Measures PM02 GIS:GIS map/data requests processed within one week that 95% 100% 93% 95% 95% have no custom development requirements Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 10.00 12.00 10.25 10.25 WL01 GIS:Number of Work Orders Completed 5,080 7,309 9,800 12,300 WL02 GIS:Number of Asset Types 30 54 60 75 WL03 GIS:Number of Inspection Templates 0 47 50 55 WL04 GIS:Website Visits 14,734 18,930 19,877 20,871 WL05 GIS:Number of Work Order Templates 250 385 400 450 m WL06 GIS:Number of Inspections Completed 0 372 2,400 3,000 WL07 GIS:Number of Cityworks Users 22 45 50 60 WL08 GIS:Number of Cityworks Domains 1 3 4 6 WL09 Private Water Projects-Lineal Feet(Calendar Year) 30,943 41,265 55,000 57,750 WL10 Private Sewer Projects-Lineal Feet(Calendar Year) 17,914 23,753 19,705 20,690 WL11 Public Water Projects-Lineal Feet(Calendar Year) 2,367 2,791 6,912 7,257 WL12 Pubilc Sewer Projects-Lineal Feet(Calendar Year) 9,500 265 20,218 21,228 City of Bozeman, MT 145 FY16 Approved Budget Department: PUBLIC WORKS ADMINISTRATION Activity: Public Service WL13 Private Street Projects-Lineal Feet(Calendar Year) 9,934 23,635 26,000 28,600 WL14 Private Stormwater Projects-Lineal Feet(Calendar Year) 4,136 11,541 7,041 7,745 WL15 Public Street Projects-Lineal Feet(Calendar Year) 6,436 3,168 3,484 WL16 Public Stormwater Projects-Lineal Feet(Calendar Year) 3,390 2,558 2,813 2,953 WL17 Misc.Curbcut/Sidewalk Permits Issued N/A 28 30 32 WL18 Sign Change Requests Processed N/A 24 22 23 WL19 Encroachment Permits Processed 36 60 63 69 W L20 Street Cut Permits Processed 37 82 58 61 WL21 Flood Plain Permits Processed 6 7 5 6 WL22 Engineering Service Contracts 5 4 4 4 WL23 Street/Transportation/Misc Service Contracts 3 8 5 5 WL24 Landfill Service Contracts 2 2 2 2 WL25 Planning Reviews-Zoning and Subdivision N/A 135 100 105 City of Bozeman, MT 146 FY16 Approved Budget Department: STREETS Activity: Public Service PROGRAM INFORMATION Program Description: GOAL:The goal of the street maintenance division is to help provide for a network of safe roadways for the traveling public and access to desired destinations such as emergency services,schools,employment,shopping,community services,or other facilities in a quick,convenient,safe and comfortable manner while minimizing harmful effects on the environment.STREET MAINTENANCE FUND:The street maintenance district division accounts for the expenditure of special assessments on property in the City for the repair and upkeep of the City's streets.Section 7-12-4401 MCA authorizes the City to create street maintenance districts for the purpose of maintaining its streets,alleys, and other public places.The maintenance districts were first created during fiscal year 1990-91.Assessments are levied on each piece of property within the City limits and are recorded on the property owners SID notices annually.Collection takes place in November and May and provide the revenues for the street maintenance district program.Any unexpended balances are available for reappropriation next fiscal year.The costs incurred in maintaining streets, alleys,and other public places within the maintenance district are assessed against each property within the district based on the assessable area of the property as a percentage of the entire assessable area of the district, exclusive of streets, avenues,alleys, and public places.GAS TAX FUND:The gas tax division accounts for the expenditure of the City's share of state collected gas tax funds allocated to the City by the Montana Department of Transportation (MDT).Section 15-70-101 MCA provides that MDT shall allocate gas tax revenues to cities,towns,and counties. One-half of the City's allocation is based on population and one-half is based on street and alley mileage.The funds may be used only for construction, reconstruction, maintenance,and repair of streets and alleys.The funds may not be used for equipment purchases. Major Objectives: • Implement an efficient pavement management plan, in turn creating yearly maintenance programs for failing street infrastructure. • Utilize pavement condition assessment for planning and scheduling our repairs from potholes to complete reconstruction • Maintain streets and alley right-of-ways to allow traffic to move in a safe and prudent manner. • Improve the quality of summer and winter street maintenance work and communicate to the citizens so that they may be better informed and plan for it. • Continued use of alternative fuels when available and affordable such as biodiesel and ethanol in our fleet. • Institute a City-wide curb replacement program with assistance from the Engineering Dept. • Expand our cooperative efforts with the County Road Department and MDT. Budget Highlights: • CT010:Shared-Use Path-N 19th Ave(Baxter to Valley Center)-$100,000 • CT011: Deficient Curbs&Crosswalks-$139,548 • SCR01:Annual Curb Replacement&Concrete Repair Program-$60,000 • SCR09:S. Church (Story to Babcock)Street/Curb Replacement-$200,000 • STR20: Bike Path Improvements-$25,000 • STR22: Grader Lease-$50,000 • STR30:Annual Median & Boulevard Maintenance-$50,000 • STR34:Sweepers-$75,000 • STR43:Self Propelled Asphalt Milling Machine-$375,000 • STR44, STR46: Replace 2 vehicles-$68,500 • STR45:Small Vacuum Unit-$40,000 • STR 47:Storage Building Replacement-$50,000 • STR48: Used Grain Body Trucks-$50,000 • STR49&50:Sanders& Plows-$20,000 • STR51&52: Mill,Overlay&Chip Seal-$662,000 • Downtown Sidestreets-$4.5M •SIF01: Right-of-way Acquisition-$132,000 • SIF40: Broadway&Main (Intersection)-$660,000 • SIF48: Cottonwood (Fallon to Alpha)-$2,543,640 • SIF49:Oak Street(15th to 19th)-$330,000 • SIF50: Laurel Parkway(Durston to Babcock)-$700,000 •SIF52: Kagy(Wilson to 19th) Engineering Services-$858,000 • SIF53: Oak(L St.to Cottonwood) Engineering Srevices-$500,000 • SIF54: Ferguson (Baxter to Oak)-$900,000 • SIF59: Durston (Fowler to West City Limit) Engineering Services- $265,000 • SIF64: Durston (Western City Limits to Cottonwood)-$1,012,000 • SCR07: N.Wallace(Lamme to Tamarack)- $1,253,000; • Sidewalk Program-$400,000; •Local Share Street Arterial Construction-$575,996 Accomplishments: Anticipated for FY16: • Complete all CIP improvements. • Start Transportation plan update. • Facilitate street reconstruction projects identified in the adopted work plan. Adopted Work Plan Items: Transportation System-Facilitate street&intersection reconstruction projects, assist in updating the Transportation plan. City of Bozeman, MT 147 FY16 Approved Budget Department: STREETS Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $1,282,456 $1,300,213 $1,324,551 $24,338 1.87% Operating $1,982,911 $2,236,826 $2,377,698 $140,872 6.30% Capital $4,125,379 $3,468,332 $18,537,682 $15,069,350 434.48% Debt Service $184,918 $245,000 $184,822 ($60,178) -24.56% Transfers $30,150 $0 $658,400 $658,400 100.00% Totals $7,605,814 $7,250,371 $23,083,153 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chang,- 4110 hange4110 Street Operations $2,663,792 $4,033,867 $12,582,422 $8,548,555 211.92% 4120 Street Maintenance $657,858 $659,500 $1,121,500 $462,000 70.05% 4130 Street Construction $3,526,469 $1,446,690 $8,413,720 $6,967,030 481.58% 4150 Street Lighting $450,410 $699,162 $487,905 ($211,257) -30.22% 4171 Traffic Signs&Markers $307,285 $411,152 $477,606 $66,454 16.16% Totals $7,605,814 $7,250,371 $23,083,153 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $115,892 $89,062 $140,331 $51,269 57.57% 108 Community Transportation Fund $30,041 $526,690 $239,548 ($287,142) -54.52% 110 Gas Tax Fund $646,621 $659,500 $1,121,500 $462,000 70.05°A 111 Street Maintenance Fund $3,048,807 $4,335,599 $4,948,233 $612,634 14.13°A 114 Street Impact Fees $3,366,825 $1,225,000 $9,049,640 $7,824,640 638.75% 124 Bozeman Area Bike Board $11,237 $0 $0 $0 100.00% 141 Street Arterial Construction $0 $0 $1,000,996 $1,000,996 100.00% City of Bozeman, MT 148 FY16 Approved Budget Department: STREETS Activity: Public Service 146 Lighting Districts $385,872 $414,520 $429,905 $15,385 3.71% 500 Construction Funds $519 $0 $6,153,000 $6,153,000 100.00°A Totals $7,605,814 $7,250,371 $23,083,153 City of Bozeman, MT 149 FY16 Approved Budget Department: STREETS Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Potholes:Summer Patched Holding 6 Months Later 90% 95% 90% 95% 97% PM02 Potholes:Winter Patches Holding 6 Months Later 50% 50% 50% 50% 50% PM03 Potholes:Response to Citizen Notification(repairs w/in 7 90% 100% 100% 100% 100% working days) PM04 Ease of Travel by:Car 100% 60% 60% NA 70% PM05 Ease of Travel by:Bicycle 100% 60% 50% NA 70% PM06 Ease of Travel by:Walking 100% 70% 50% NA 70% PM07 Snow Route Plowing Completed:Arterials&Collector Routes 100% 100% 88% 90% 100% PM08 Snow Route Plowing Completed:Commercial Route 100% 100% 90% 90% 100% PM09 Residential Street Plowing Completed 100% 80% 50% 60% 70% PM10 Emergency Call Response:Within 1 hour of Notification 100% 100% 100% 100% 100% (weekdays) PM11 Right Of Way Mowing Completed:within 3 weeks of Start Up 100%initial 100% 100% 100% 100% mowing PM12 Citizens Rating Street Cleanliness as Satisfactory 90% 75% 75% NA 75% Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM13 Potholes:Labor Hours per Repair Target<0.5 hi 0.5 hrs 0.5 hrs 0.5 hrs 0.4 hrs PM14 Potholes:Repairs>3"deep&6"wide(Within 2 Days of 2 Days 2 2 2 2 Notification) PM15 Potholes:Repairs<3"deep&6"wide(Within 7 Days of 7 days 5 5 5 5 Notification) City of Bozeman, MT 150 FY16 Approved Budget Department: STREETS Activity: Public Service PM16 Shoulder Blocks of Right-of-Way Mowed per Day 20-25 25 20 25 20 PM18 Graveled Streets Graded 1,000 1,000 800 1,000 1,000 PM19 Alley Blocks Graded&Surface Material Placed per Day 8-10/grader 12 6 10 10 PM20 Crack Sealing:Lineal Feet per Labor Hour 80-90 feet 100 60 100 80 PM21 Curb Miles of Streets Swept per Day 35-40 miles 40 26 40 40 PM22 Streets Plowed&Sanded:Normal Snowfall 14 lane-miles/ 18 14 15 14 PM23 Streets Plowed&Sanded:Heavy Snowfall 10 lane-miles/ 14 8 12 10 Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 17.62 18.62 18.85 18.85 WL01 Street&Alley Mileage 246 252 253 254 WL02 Curb Replaced:Lineal Feet 756 0 0 3600 WL03 Pedestrian Ramps Installed 4 1 35 39 WL04 Miles Chip Sealed 3.5 2.3 0 4.9 WL05 Miles Paved(Includes Asphalt Millings) 1.225 2.0 1.8 1.5 WL06 Miles Graveled 2.5 2 1 1 WL07 Miles of Street Millings 1.25 1.1 1.0 0 WL08 Crack Sealer Used:Pounds 5,250 0 5,000 5,000 WL09 Signs Installed 96 74 100 100 WL10 Signs Repaired 573 798 600 600 WL11 Lane Miles Painted 37 34.6 44 44 City of Bozeman, MT 151 FY16 Approved Budget Department: STREETS Activity: Public Service WL12 Lane Miles Plowed and Sanded 1,350 1,400 1,600 1,650 WL13 Crosswalks Painted 87 156 110 125 WL14 Crosswalks Hot Tape Applied 8 49 12 30 WL15 Miles of Yellow Curb Painted 22.5 25 25 25 WL18 Curb Miles of Streets Swept 13,350 11,000 14,000 12,000 WL19 Signal Lights Maintained 73 75 75 80 WL20 Flashing Yellow Lights Maintained 12 12 12 14 WL21 Dead Animals Picked Up 16 42 30 30 WL22 Leaves Collected:Tons 960 900 1,000 1,000 WL23 Frequency of Residential Streets Swept per Year 3 3 4 4 WL24 Street Closures for Special Events 28 23 30 30 WL26 Miles of Sidewalk Plowed 2 2 0 0 WL27 Signal Repairs 246 250 250 250 City of Bozeman, MT 152 FY16 Approved Budget Department: STORM WATER Activity: Public Service PROGRAM INFORMATION Program Description: The Stormwater Program was formed with the creation of a utility in 2012 to better manage the City's state stormwater permit requirements, maintain city-owned infrastructure, and improve local water quality. Stormwater related activities and issues have been traditionally addressed by the Streets, Engineering, Public Works,Water and Sewer, Planning,and GIS Departments. Over the next year,staff plans on integrating stormwater related duties into a central Stormwater Department,while continuing to coordinate with others for specific expertise, resources,and equipment. All program development will be guided by the requirements outlined in the City's stormwater permit and immediate infrastructure needs. Major Objectives: This year the City's Stormwater Department plans to improve the quality of its mapped stormwater infrastructure data through additional mapping and attribution,complete necessary stormwater improvements, develop programs that comply with state and federal permit requirements,create an infrastructure repair and maintenance regimen,and develop a robust construction management program. Budget Highlights: STRM04:Annual Stormwater Pipe Rehabilitation Design-$22,500;STRM10:Annual Stormwater System Enhancement Design- $22,500;STRM14: 11th & Lamme-Separation System-$20,000;STRM15: Rouse& Lincoln-Separation System-$40,000;STRM17: City Works PLL Permit Software-$30,000 Accomplishments: Anticipated for FY16:The City plans to implement a $1.2 million "bronze" utility and change the current"meter-sized" rate model to an impervious area based method. In addition,the City plans to develop a construction site permitting/inspection program, address know deficiencies within the City's stormwater program,and amend multiple post construction engineering standards. Adopted Work Plan Items: Stormwater Utility-Work to implement a$1.2 million dollar utility and new rate model. Initial implementation is expected to occur in May 1,2015 and full adoption is scheduled to occur on December 1, 2015. City of Bozeman, MT 153 FY16 Approved Budget Department: STORM WATER Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $96,363 $290,700 $364,708 $74,008 25.46% Operating $64,818 $427,926 $174,597 ($253,329) -59.20% Capital $16,317 $96,650 $231,650 $135,000 139.68% Debt Service $0 $0 $225,351 $225,351 100.00% Transfers $0 $0 $0 $0 100.00% Totals $177,498 $815,276 $996,306 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change €Chance 4510 Admin,Enforc.+Mapping $175,026 $592,626 $706,792 $114,166 19.26% 4520 Operations and Mtc $2,472 $126,000 $192,864 $66,864 53.07% 4530 Construction $0 $96,650 $96,650 $0 0.00% (Totals $177,498 $815,276 $996,306 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Changq 670 Storm Water Fund $177,498 $815,276 $996,306 $181,030 22.20% 1,...-i, $177,498 $815,276 $996,306 City of Bozeman, MT 154 FY16 Approved Budget Department: STORM WATER Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved PMO1 Storm Water Infrastructure System Mapped 100% 40% 70% 90% 95% Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Workload Measures STAFF TO SUPPORT WORKLOAD FTE 1.00 1.00 6.25 6.25 WL16 Storm Inlets Maintained 5,550 3,083 5,560 3,083 WL17 Storm Manholes Maintained 370 370 370 1,298 WL25 Miles of Creek Maintained 1 1 1 1 City of Bozeman, MT 155 FY16 Approved Budget Department: WATER TREATMENT PLANT (WTP) Activity: Public Service PROGRAM INFORMATION Program Description: The Water Treatment Plant(WTP) budget unit accounts for the costs associated with maintaining a quality drinking water supply for the City of Bozeman.The City has two treatment plants:The 22 million gallon per day(MGD)Sourdough Plant and the 3.7 MGD Lyman Creek Plant.All plants are operated 24 hours per day, 365 days per year.There are 6 Operators, 1 Forepersons, 1 Lab and Compliance Coordinator, 1 Controls Integrator and a Superintendent as of FY15.The Operators are responsible for monitoring all drinking water in the distribution system in accordance the Safe Drinking Water Act.This job requires one operator a minimum of 7 hours per day, 7 days per week. More than 13,000 water quality tests are run annually.The WTP Operators are also responsible for the operation and maintenance of the Hyalite Intake,the Sourdough Intake, and for three finished water storage tanks. Continuous monitoring includes: 1)WTP Influent& Effluent Flow rate;2) Membrane Racks 1-6 Turbidity 3)WTP Effluent Turbidity;4)WTP Chlorine Residual; 5) First Service Chlorine Residual; 6) Raw Water Flow Rate; 7) Raw Water Turbidity;8) 2 MG+4 MG+5 MG Water Tank Levels;9)Clear Well Level; 10) Coagulant,Sodium Hydroxide,Sodium Hypochlorite, Hydrofluorosilicic Acid (Chemical Dosages); 11) Effluent pH Level; 12) Lyman Influent&Effluent Flow Rate; 13) Lyman Reservoir Inlet Chlorine Residual: 14) Lyman Reservoir Outlet Chlorine Residual; 15) Lyman Influent Turbidity; 16) Lyman Reservoir Level. Major operating expenses of the Water Treatment Plant include staffing, maintenance,chemicals,and utilities.A piloting project for a replacement Sourdough Water Treatment plant was completed in FY10. Design for the new plant was completed in FY11,construction started in FY12.The new water treatment plant went online in FY14.The project is expected to be totally completed early in FY15.As constructed it is a 22 million gallon per day membrane plant with extensive pretreatment, residuals treatment,workshop and office areas.The new plant can be easily expanded to a capacity of 36 million gallons per day.A holistic water resource planning project was completed in FY 14;this is the lntergrated Water Resource Plan.The Lyman Reservoir leakage dechlorination project was completed in FY12. Construction of guardrails on the Hyalite Canyon Road for protection of Hyalite source water was completed during FY10.This was a cooperative project between the City and the Gallatin national Forest.The Lyman Creek Water Treatment Plant expansion project was completed in FY 10, plant capacity was increased to 3.7 million gallons per day.The Sourdough Tank repair project was completed in FY 09.This project included structural repairs to and reinforcement of the tank and the replacement of several major valves.The Hilltop Tank was completely repainted, inside and out, in FY 08.The new Hyalite raw water intake, pipeline,and connection building was completed in FY 07. Major Objectives: MISSION: • Protect the public health through optimization of the Sourdough Creek and Lyman Creek Water Treatment Plants. • Maintain high-quality drinking water of low turbidity,void of contaminants. • Meet the water supply demands of the City of Bozeman. • Monitor and maintain water treatment plant facilities to ensure current needs are met and to anticipate future water quality and quantity needs. Budget Highlights: • Complete construction of 5.3 MG Water Tank, $6.6 M.Addition of Maintenance Catwalk, $10,000. Repair of Sourdough Intake, $50,000 Accomplishments: Anticipated accomplishments for FY16: Build and Complete new 5.3 MG finished water storage tank.Work on the Sourdough intake dam.Add a Catwalk in the Pretreatment area for maintenance on blower motors Continued optimization of Both Plants. Continued Water Facility Plan and Water Conservation Program implementations.Continuing to Provide adequate quantity and quality water to our ratepayers with zero state or federal violations. Adopted Work Plan Items: #3-Water&Sewer Systems City of Bozeman, MT 156 FY16 Approved Budget Department: WATER TREATMENT PLANT (WTP) Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $857,118 $899,041 $861,944 ($37,097) -4.13% Operating $1,779,976 $1,429,326 $1,699,316 $269,990 18.89% Capital $5,521,700 $340,000 $6,700,000 $6,360,000 1870.59% Debt Service $1,180,438 $786,699 $1,313,010 $526,311 66.90% Transfers $1,811,403 $383,242 $1,732,750 $1,349,508 352.13% Totals $11,150,635 $3,838,308 $12,307,020 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 4610 Water Plant Operations $2,054,796 $3,049,016 $3,617,994 $568,978 18.66% 4620 Water Plant Construction $9,095,794 $683,242 $8,332,750 $7,649,508 1119.59% 4640 Water Conservation $45 $106,050 $356,276 $250,226 235.95% (Totals $11,150,635 $3,838,308 $12,307,020 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 600 Water Fund $2,174,048 $3,155,066 $3,974,270 $819,204 25.96% 601 Water Plant Construction $7,127,997 $0 $0 $0 100.00°A 602 Sourdough Tank Construction $0 $0 $6,600,000 $6,600,000 100.00% 610 Water Impact Fees $1,848,590 $683,242 $1,732,750 $1,049,508 153.61°A T^1-7,, 1 $11,150,635 $3,838,308 $12,307,020 _=ill City of Bozeman, MT 157 FY16 Approved Budget Department: WATER TREATMENT PLANT (WTP) Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Adequate Tank Reserves(40%):Drinking&Fire Fighting Water 100% 100% 100% 100% 100% PM02 Fluoride Levels:Between.70 and 1.10 PPM Daily Average 100% 84% 70% 100% 100% PM03 Maintain Chlorine Residual According to EPA Requirements for 100% 100% 100% 100% 100% Inactivate Giardia Cysts PM04 Optimize Water Quality by Maintaining Lowest Possible WTP 100% 99% 100% 100% 100% Effluent NTU:State Requirement<0.15 NTU PM05 Optimize Water Quality by Maintaining Lowest Possible WTP 98% 99% 100% 100% 100% Effluent NTU:WTP daily average,Goal=<0.05 PM06 Optimize Water Quality by MaintainingLowest Possible WTP 98% 99% 100% 100% 100% Effluent NTU:WTP High Daily Individual Filter,Goal=<0.05 PM07 Repair&Maintenance:Unscheduled Completed within 2 weeks 100% 100% 100% 100% 100% PM08 Repair&Maintenance:Scheduled Completed within 7 days 95% 98% 100% 100% 100% PM09 Operator Certification:10 Hours of Annual Training 100% 100% 100% 100% 100% PM10 Sample&Test Distribution System Water Quality per State and 100% 100% 100% 100% 100% Federal Requirements:>13,000 readings/tests per year Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM11 Price per Million Gallons of Water Treated Annually(driven by $907 $1,020 $1,054 $1,054 weather) PM12 Plant Capacity Per Day 15M gallons 18.7 M 18.7 M 25.7 M 25.7 M PM13 Maximum Water Demand Per Day Gallons 11.2 M 12 M 13 M 14 M PM14 Average Water Demand per Day Gallons 5.5 M 5.5 M 5.7 M 5.8 M PM15 Annual Water Demand Billion gallons 1,925 M 2,000 M 2,000 M 2,200 M City of Bozeman, MT 158 FY16 Approved Budget Department: WATER TREATMENT PLANT (WTP) Activity: Public Service Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Workload Measures STAFF TO SUPPORT WORKLOAD FTE 9.77 11.27 10.50 10.50 WL01 Plant Operation Avg Hrs/Day 24 24 24 24 WL02 Laboratory Analysis&Collection Avg Hrs/Day 7.5 8 9 9 WL03 Monitor Water Quality:Sourdough&Lyman Creek WTP's. Avg Hrs/Day 24 24 24 24 WL04 Diversion&Reservoir Monitoring Avg Hrs/Day 3 3 3 5 City of Bozeman, MT 159 FY16 Approved Budget Department: WATER OPERATIONS Activity: Public Service PROGRAM INFORMATION Program Description: The Water Operations budget unit accounts for the costs associated with operating and maintaining the City's water transmission and distribution system.The Division is also responsible for: locating, maintaining,and repairing existing water lines and appurtenances;overseeing installation of new lines; installing water meters and reading all meters monthly.Water Operations is also responsible for maintaining the City's two water pump stations.The Division maintains the entire water distribution system, ever mindful of its integrity and serviceability,while maintaining potable water through this system. Major Objectives: • Maintain and locate the City's water distribution system including mains,fire hydrants,valves, meters, raw water transmission mains,and pressure reducing valves and vaults. • Repair and replace water infrastructure as needed: hydrants, mains,valves, etc. • Inspect all new infrastructure following installation prior to acceptance. • Maintain a valve replacement program for leaky or inoperative valves. • Maintain a Valve Exercise Program: operating approximately 50%of all valves annually. • Maintain an effective water main directional flushing program in conjunction with a fire hydrant operation program. • Flush 25%of all fire hydrants annually. • Inspect all new water service installations in a timely manner. • Leak detect and repair the distribution system in a timely manner. • Replace service lines as needed. • Continue a curb stop verification and serviceability program for customer service lines. •Accurately read all meters monthly. • Resolve meter reading problems on a timely basis. • Maintain Backflow prevention and testing program. • Respond to water distribution problems 24 hours a day 7 days a week. • Develop and maintain a comprehensive and cost effective security system for our water distribution system. • Respond to all locate requests in a timely manner and accurately locate all water infrastructures. Budget Highlights: •CIP item W37—Pear St Booster Station Rehab-$200,000; • CIP item W38—%ton pickup-$27,000; • CIP item W04-W16-Water pipe replacement program-$2,015,797; • CIP item W03-Engineering design for rehab-$22,500; • CIP item W34 Water cost of Service and Rate Study-$50,000 Accomplishments: Anticipated for FY16: •Increased replacement of water distribution system pipes,significantly enhances maintenance of the water distribution system. • Continued Use of six fixed base water meter receivers at Kenyon Dr.Water Tank, City Shops, 911 center, Laurel Glen Annex,Solid Waste office and Nelson Story Tower MSU. Adopted Work Plan Items: #3-Water&Sewer Systems City of Bozeman, MT 160 FY16 Approved Budget Department: WATER OPERATIONS Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $1,182,533 $1,244,645 $1,096,529 ($148,116) -11.90% Operating $2,620,710 $1,515,863 $1,290,081 ($225,782) -14.89% Capital $864,497 $2,295,220 $2,538,697 $243,477 10.61% Debt Service $0 $0 $0 $0 100.00% Totals $4,667,740 $5,055,728 $4,925,307 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 5010 Water Operations $1,887,246 $2,305,815 $2,330,333 $24,518 1.06% 5020 Utility Locates $6,416 $7,450 $7,450 $0 0.00% 5030 Water Services $38,664 $35,000 $35,000 $0 0.00% 5040 Water Construction $2,138,028 $2,170,220 $2,005,297 ($164,923) -7.60% 5050 Reservoirs $46,932 $0 $0 $0 100.00% 5060 Meter Reading $462,854 $434,743 $444,727 $9,984 2.30% 5070 Hydrants $50,149 $65,000 $65,000 $0 0.00% 5080 Water Valves $15,665 $17,500 $17,500 $0 0.00% 5090 Main Repairs $21,786 $20,000 $20,000 $0 0.00% Totals $4,667,740 $5,055,728 $4,925,307 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 600 Water Fund $4,640,524 $4,655,728 $4,793,307 $137,579 2.96% 610 Water Impact Fees $27,216 $400,000 $132,000 ($268,000) -67.00% Totals $4,667,740 $5,055,728 $4,925,307 21K City of Bozeman, MT 161 FY16 Approved Budget Department: WATER OPERATIONS Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Water Main Breaks/Leaks 100 Miles of Pipe 31.0 4.2 3.8 4.5 5 PM02 Operate 50%of 4,485 Water Valves/Year 50% 49% 50% 50% 50% PM03 Flush 30%of 2,406 Fire Hydrants/Year 30% 28.4% 21.8% 30% 30% PM04 Disruption of Water Service/1,000 Accounts <4 hrs=3.56;, 3.6;.5;0.00 5.0;.69;0.08 4.0;.5;0.00 5.5;.75;.0.06 hrs=1.43;>12 hrs =.08 PM05 Backflow Assembly Testing Voluntary Compliance 57.9% 69% 75% 75% PM06 New Water Service Inspections with 4 hr Response 90% 100% 100% 100% 100% Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 15.62 15.62 13.45 14.45 WL01 New Service Main Taps 41 57 60 60 WW2 Renew Water Service Lines 3 2 7 7 WL03 Meter Replacement/Repair 113 479 450 500 WL04 Valve Operation 2,241 1,900 2,200 2,300 WL05 One-Call Location Requests 4,757 5,114 5,200 5,300 WL06 Fire Hydrant Flush 28.4% 21.8% 30% 30% WL07 Hydrant Replacement 2 2 2 2 WL08 New Water Service Line Inspections 385 392 450 475 WL09 Water Main Repairs 4 7 6 6 City of Bozeman, MT 162 FY16 Approved Budget Department: WATER OPERATIONS Activity: Public Service WL10 Fire Hydrant Repairs 52 61 65 65 WL11 Water Main Valves Replaced 6 2 10 10 WL12 Water Main Valve Box Repairs 20 19 30 30 WL13 Water Service Line Repairs 27 27 35 35 WL14 Curb Box Repairs 25 40 40 IWL15 Water Main Breaks 11 4 5 6 WL16 Commercial Cross Connection Survey 8 4 20 20 City of Bozeman, MT 163 FY16 Approved Budget Department: WASTEWATER OPERATIONS Activity: Public Service PROGRAM INFORMATION Program Description: The Wastewater Operations budget unit accounts for the costs associated with providing and maintaining a wastewater collection system for the City.The Division maintains a program of inspecting, cleaning, root cutting, repairing sanitary sewer mains, manholes,and tapping for new wastewater stubs.Wastewater operations is also responsible for maintaining the City's seven sanitary sewer lift stations.The Television Inspection Division maintains a program of inspecting all new and existing sanitary sewer main infrastructure.This division inspects existing infrastructure to determine deficiencies and to both recommend repairs and prioritize capital improvements.This process enables us to minimize emergency callouts and customer service problems. Major Objectives: •Adequately maintain and locate the City's wastewater system including manholes,wastewater collection and transmission systems,and lift stations. • Flush our entire collection system annually, minimizing stoppages. •Televise the existing sewer infrastructure to determine problems and the overall condition of sewer mains,enabling repairs in a timely manner and prioritize renovation projects funded through CIP. • Control sewer main root intrusion with an aggressive root cutting program. • Repair breakdowns in mains. • Rebuild/replace manholes as needed. •Televise and inspect all new infrastructure following installation prior to acceptance. • Replace service lines as required due to deficiencies caused by age, roots, etc. •Tap new service lines for contractor installation. • Respond to sanitary sewer problems 24 hours a day 7 days a week. • Respond to all locate requests in a timely manner and accurately locate all sanitary and storm sewer infrastructure Budget Highlights: CIP item WW07-Engineering project design-$22,500; • CIP item WW08-16-Wastewater pipe replacement-$1,074,919; • CIP item WW47-Burrup Lift Station Rehab-$100,000 Accomplishments: Anticipated for FY16: •Increased replacement of wastewater collection system pipes,significantly enhancing maintenance of the wastewater collection system. Adopted Work Plan Items: #3-Water&Sewer Systems City of Bozeman, MT 164 FY16 Approved Budget Department: WASTEWATER OPERATIONS Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $1,010,912 $1,009,480 $867,181 ($142,299) -14.10% Operating $3,398,951 $1,268,581 $1,248,060 ($20,521) -1.62% Capital $1,459,338 $1,511,500 $2,916,819 $1,405,319 92.98% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $5,869,201 $3,789,561 $5,032,060 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chang,- 5210 hange5210 Wastewater Operations $3,440,578 $2,604,061 $2,364,641 ($239,420) -9.19% 5220 Utility Locates $4,504 $4,900 $4,900 $0 0.00% 5230 Wastewater Services $1,740 $5,000 $5,000 $0 0.00% 5240 Wastewater Construction $2,399,175 $1,136,500 $2,617,419 $1,480,919 130.31% 5250 Manholes $13,032 $25,000 $25,000 $0 0.00% 5260 Televising $6,448 $9,100 $10,100 $1,000 10.99% 5280 Main Repairs $3,724 $5,000 $5,000 $0 0.00% Totals $5,869,201 $3,789,561 $5,032,060 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Changs 620 Wastewater Fund $5,739,142 $3,589,561 $3,845,860 $256,299 7.14% 621 Wastewater EPA Grant $100,053 $0 $0 $0 100.00°A 630 Wastewater Impact Fees $30,006 $200,000 $1,186,200 $986,200 493.10% Totals $5,869,201 $3,789,561 $5,032,060 City of Bozeman, MT 165 FY16 Approved Budget Department: WASTEWATER OPERATIONS Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Flush City Mains(trunk lines not included) Annually 47 miles 30 miles 90 miles 60 miles PM02 Root Cut Affected City Mains(do not root cut PVC only root cut Annually 48 miles 65.33 miles 50 miles 50 miles in areas with large trees) PM04 Televise Sanitary Sewer Mains 30 Miles 37.73 miles 41.5 miles 40 miles 40 miles PM05 Sanitary Sewer Overlow Events per 100 Miles of Main 1.7 0 0 0 0 Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 10.25 11.25 13.30 13.30 WL01 Main Line Flushing 47 miles 30 miles 90 miles 60 miles WL03 Main Line Root Cutting 48 miles 65.33 miles 50 miles 50 miles WL04 Main Line Inspection TV 37.73 miles 41.5 miles 40 miles 40 miles WL06 New Infrastructure TV 2.6 miles 2 miles 10 miles 11 miles WL07 Sewer Manhole Repairs 3 5 5 5 WL08 Main Line Repairs 12 2 10 10 WL09 New Service Taps 17 37 40 45 WL10 One Call Location Requests 4,757 5,114 5,200 5,300 City of Bozeman, MT 166 FY16 Approved Budget Department: WATER RECLAMATION FACILITY Activity: Public Service PROGRAM INFORMATION Program Description: The Water Reclamation Facility(WRF) budget accounts for the costs associated with the treatment of the City's domestic, commercial, and industrial wastewater.The WRF is an award-winning plant that serves to protect and enhance the water quality of the East Gallatin River. PURPOSE: Ensure strict environmental compliance by discharging thoroughly treated water meeting or surpassing all state and federal environmental standards.Through its beneficial reuse program,the WRF also maintains compliance with EPA Part 503 Bio-solids regulations.All plant bio-solids are thoroughly digested and then land applied as a beneficial fertilizer or composted for soil enhancement.The WRF is now at 99%completion of a significant plant expansion and technology upgrade that will meet the growing demand for waste water services in our community.This plant enhancement has also enabled the facility to begin removing nitrogen and phosphorus compounds as well as conventional pollutants.To the extent possible,these plant improvements have been funded, in part, by economic stimulus(ARRA)grants from the U.S. Environmental Protection Agency and through wastewater impact fees. Major Objectives: • Protect and enhance the water quality of the East Gallatin River. • Consistently achieve compliance with all aspects of the city's Montana Pollutant Discharge Elimination System (MPDES) permit administered by the Department of Environmental Quality. • Maintain the mechanical reliability of the water reclamation facility to ensure uninterrupted operations. • Optimize the operational performance of each treatment process and maximize removal efficiency. • Comply with all EPA 503 Bio-solids land application requirements and regulations. • Minimize unpleasant odors. Budget Highlights: • CIP item WW38-#3 Perforated Screen and Washer Compactor-$140,000; • CIP item WW39-Sandblast&paint old clarifier drives-$85,000; • CIP item WW45- Final clarifier launder covers-$40,000; • CIP item WW27-Watershed Study&Stream Modeling-$70,000; • Magnesium Hydroxide for Phosphorus removal-$110,000; • Polymer for Rotary Screen Thickener-$80,000; • Polymer for Screw Press-$100,000. Accomplishments: Anticipated for FY16:Our staff will continue to work to optimize overall plant performance and retrofit some of the small construction details that were left unfinished or do not perform as expected.The City's new BNR facility is now producing some of the best effluent in the State. Digester#3 will be coming on line and we will be able to send thickened anaerobically digested sludge to the county landfill for composting. Sending thickened sludge to the county landfill will allow us to stop liquid sludge injection. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 167 FY16 Approved Budget Department: WATER RECLAMATION FACILITY Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change! Salaries&Benefits $1,118,397 $1,137,707 $1,180,973 $43,266 3.80% Operating $2,766,558 $1,548,401 $1,970,718 $422,317 27.27% Capital $157,231 $184,000 $265,000 $81,000 44.02% Debt Service $1,745,625 $1,237,480 $2,357,459 $1,119,979 90.50% Transfers $1,132,547 $0 $0 $0 100.00% Totals $6,920,358 $4,107,588 $5,774,150 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chan 5610 WRF Operations $2,228,366 $2,442,224 $2,501,729 $59,505 2.44% 5620 Laboratory $217,943 $198,309 $457,023 $258,714 130.46% 5630 Sludge Injection $189,284 $223,075 $451,439 $228,364 102.37% 5640 Pretreatment $0 $6,500 $6,500 $0 0.00% 5650 WRF Construction $4,284,765 $1,237,480 $2,357,459 $1,119,979 90.50% Totals $6,920,358 $4,107,588 $5,774,150 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 620 Wastewater Fund $2,810,367 $3,454,376 $5,120,938 $1,666,562 48.24% 622 Watewater Reclamation Facility $2,977,444 $0 $0 $0 100.00°A 630 Wastewater Impact Fees $1,132,547 $653,212 $653,212 $0 0.00% Totals $6,920,358 $4,107,588 $5,774,150 City of Bozeman, MT 168 FY16 Approved Budget Department: WATER RECLAMATION FACILITY Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Meet Final Effluent Discharge Permit Parameters for pH 100% 100% 100% 100% 100% PM02 Meet Final Effluent Discharge Permit Parameters for Ammonia 100% 99.5% 100% 100% 100% Nitrogen PM03 Meet Final Effluent Discharge Permit Parameters for E.Coli 100% 100% 100% 100% 100% PM04 Meet Final Effluent Discharge Permit Parameters for CBOD 5 100% 100% 100% 100% 100% PM05 Meet Final Effluent Discharge Permit Parameters for TSS 100% 100% 100% 100% 100% PM06 %CBOD Removal(%of carbonaceous biochemical oxygen 85% 99% 98% 99.3% 99% demand removed is a measure of the effectiveness of the plant) PM07 %of Total Suspended Solids Removed 85% 98% 97% 98.7% 98% PM08 %of Chronic Whole Effluent Toxicity Tests Passed on Final 100% 100% 100% 100% 100% Effluent PM09 Number of Plant Bypasses 0 0 0 0 0 PM10 Meet EPA's Part 503 Biosolids Regulations 100% 100% 100% 100% 100% Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM11 Million Gallons of Wastewater Flow Treated Daily(MGD) 5.78 5.17 5.62 6.12 6.5 PM12 Gallons of Wastewater Flow Treated Annually(MG) 2,110 1,894 2,049 2,234 2,373 PM13 CBOD Plant Loading(lbs/day) 8,580 10,649 11,190 10,364 12,000 PM14 TSS Plant Loading(lbs/day) 7,220 9,197 8,967 8,004 10,000 PM17 Total O&M Dollars per Million Gallons of Wastewater Flow NA $704 $765 $718 $900 Treated Annually City of Bozeman, MT 169 FY16 Approved Budget Department: WATER RECLAMATION FACILITY Activity: Public Service PM19 Annual$$per Million Gallons of Wastewater Flow Treated NA $1,145 $1,185 $1,238 $1,300 Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16Approved STAFF TO SUPPORT WORKLOAD FTE 16.37 17.47 13.75 14.75 WL01 Maintenance:Preventative Tasks 1,020 980 1,090 1,100 WL02 Maintenance:Corrective Tasks 40 40 75 90 WL03 Maintenance:Buildings&Grounds(Seasonal) Tasks NA 960 hrs 960 hrs 960 hrs WL04 BNR/Nutrient Removal Process Control Tests Tasks NA 7,200 7,200 7,200 WL05 Required MPDES Regulatory Tests Tasks 6,550 6,550 6,550 6,550 WL06 Calibration of Lab Equipment Tasks 850 850 850 850 WL07 Population Served 44,200 45,000 45,000 50,000 WL08 Influent Flow(MGD) 5.70 4.80 5.17 5.7 WL09 BOD Loading(lbs/day) 12,000 11,000 10,364 11,000 WL10 TSS Loading(lbs per day) 11,000 10,000 8,004 10,000 WL11 Biosolids Injected(Metric tons) 607 792 501 600 WL12 Acres Injected 400 acres 473 acres 335 acres 400 acres City of Bozeman, MT 170 FY16 Approved Budget Department: SOLID WASTE COLLECTION & RECYCLING Activity: Public Service PROGRAM INFORMATION Program Description: The Solid Waste Division provides services to the Citizens of Bozeman and protects public health by ensuring residential and commercial wastes are collected,transported, and disposed of in a safe and environmentally responsible manner.The Division encourages recycling by offering a "Pay as you Throw"collection system,which establishes a direct relationship between the amount a customer pays and the size container they have.The Solid Waste Division's recycling program encompasses a wide variety of services to the public for recycling opportunities thereby reducing the volume of solid waste being land filled.These services include: •Single-stream recycling of paper,cardboard, plastic,tin &aluminum cans • Bulk curbside recycling opportunities within multi-family housing. • Compost collection during summer months.• Brush&pallet recycling. • Commercial cardboard collection• Bulky item/appliance removal and recycling.• Roll-off discounts for large volume recycling projects. • Recycling bins at community events. Major Objectives: • Continue the highest quality service to the Citizens of Bozeman • Promote waste reduction thru recycling efforts. • Optimize operational efficiencies. •To promote recycling opportunities available to the community.• Minimize the amount of solid waste going to the landfill for disposal. •To expand the City's single-stream recycling program. Budget Highlights: • SW32 Front Load Truck replacement-$270,000 • SW37 Side Load Packer-$138,043 • SW38 Side Load Truck replacement- $290,000 • SW44 Compost Turner-$80,000 • SW35 Curbside Recycling Truck replacement-$290,000 Accomplishments: Anticipated for FY16: • Lowest worker injury rate in the state for Solid Waste Division, MMIA members; • Growth of 5.9%in refuse customer accounts; • Growth of 37%in recycling customer accounts, 25%of accounts now have recycling service, increase of 80% in weight of recyclables collected and single stream recyling has collected over 50 tons each month in the last four months of 2014; • Expanded recycling opportunities with MSU at games and campus housing. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 171 FY16 Approved Budget Department: SOLID WASTE COLLECTION & RECYCLING Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $1,131,550 $1,107,294 $1,030,805 ($76,489) -6.91% Operating $1,694,325 $1,564,517 $1,664,922 $100,405 6.42% Capital $0 $158,043 $1,088,043 $930,000 588.45% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $2,825,875 $2,829,854 $3,783,770 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 5810 Solid Waste Collection $2,562,216 $2,677,404 $3,302,769 $625,365 23.36% 5820 Recycling $263,659 $152,450 $481,001 $328,551 215.51% Totals $2,825,875 $2,829,854 $3,783,770 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 640 Solid Waste Fund $2,825,875 $2,829,854 $3,783,770 $953,916 33.71% Totals $2,825,875 $2,829,854 $3,783,770 City of Bozeman, MT 172 FY16 Approved Budget Department: SOLID WASTE COLLECTION & RECYCLING Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 15.74 15.74 15.15 15.15 WL01 Collection:Residential Accounts 7,470 7,869 8,369 8,878 WL02 Collection:Commercial Accounts 265 258 265 270 WL03 Collection:Commercial Cardboard Collected:Tons 471 571 650 696 WL04 Collection:Containers Emptied Weekly 7,914 8,433 8,940 9,600 WL05 Collection:Annual Tonnage 10,695 10,960 11,457 11,691 WL06 Collection:Vehicles 7 7.25 7.5 7.5 WL07 Collection:Roll-off Program:Roll-offs Serviced 792 971 1,035 1,050 WL08 Collection:Roll-off Trucks 4 4 4 4 WL09 Collection:Rolloff Program:Annual Tonnage 2,182 2,963 3,368 3,248 WL10 Recycling:Total Customers 1,135 1,601 2,100 2,663 WL15 Recycling:Curbside Recycling:Annual Tonnage 272 320 453 670 City of Bozeman, MT 173 FY16 Approved Budget Department: SOLID WASTE DISPOSAL Activity: Public Service PROGRAM INFORMATION Program Description: Solid Waste Disposal houses Landfill Closure Costs as well as Post-Closure Monitoring& Mitigation. Major Objectives: To budget for post landfill closure costs appropriately. Budget Highlights: • CIP Item GF065: E-Discovery Software-$100,000; • Litigation Costs-$180,000 Accomplishments: Anticipated for FY16: Fund the Story Mill Landfill Project remediation. Adopted Work Plan Items: • Story Mill Landfill Project City of Bozeman, MT 174 FY16 Approved Budget Department: SOLID WASTE DISPOSAL Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $0 $0 $0 $0 100.00% Operating $4,132,332 $640,000 $180,000 ($460,000) -71.88% Capital $0 $1,700,000 $100,000 ($1,600,000) -94.12% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $4,132,332 $2,340,000 $280,000 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 5910 Operations $4,132,332 $2,340,000 $280,000 ($2,060,000) -88.03% Totals $4,132,332 $2,340,000 $280,000 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Changs 641 Landfill Closure Costs $4,132,332 $2,340,000 $280,000 ($2,060,000) -88.03% Totals $4,132,332 $2,340,000 $280,000 City of Bozeman, MT 175 FY16 Approved Budget Department: VEHICLE MAINTENANCE Activity: Public Service PROGRAM INFORMATION Program Description: The Vehicle Maintenance budget unit accounts for the costs of repairing and maintaining vehicles of City departments.Vehicle Maintenance staff consists of four full-time mechanics responsible for keeping City vehicles in proper working condition,and one full-time waste oil disposal specialist.The budget unit operates under an internal service fund. Charges are assessed against departments which have vehicles repaired, receipts are deposited in the Vehicle Maintenance fund and used to support salary and operating costs. GOAL:To maintain vehicles and equipment in good running condition thereby enabling various City personnel to perform their daily assignments safely and without delay due to mechanical failure or breakdown.The Division emphasizes the importance of having a well-structured preventative maintenance program online for all equipment and vehicles. Major Objectives: • Maintain a sound preventive maintenance program for City vehicles. • Ensure those departmental requests to maintain City vehicles in good operating condition are satisfied. • Maintain and utilize a sound vehicle management program including inventory, vehicle status and operating statistics,and replacement schedules. • Maintain accurate City vehicle maintenance records(service orders) in an efficient and easily accessible manner. • Manage and assist customers with the used waste oil and antifreeze station. Budget Highlights: • CIP item GF202- Irrigation and site improvements at vehicle maintenance facility-$15,500. • CIP Item VM1—Heavy duty 2 post lift-$15,000. Accomplishments: Anticipated for FY16:Continue to decrease the number repairs contracted out, saving the City money. • Repair and maintain City's fleet of over 400 vehicles and equipment. • Dispose of over 7,000 gallons of used motor oil from residents. • Dispose of over 400 gallons of used antifreeze from residents. • Utilize preventative maintenance program for servicing vehicles. • Use our waste oil for fuel to heat the shop and HRDC bus barn. Continue a comprehensive scheduling system to inspect all equipment at least once a year. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 176 FY16 Approved Budget Department: VEHICLE MAINTENANCE Activity: Public Service FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $327,186 $317,071 $380,994 $63,923 20.16% Operating $759,040 $555,416 $765,965 $210,549 37.91% Capital $16,979 $15,500 $30,500 $15,000 96.77% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $1,103,205 $887,987 $1,177,459 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 6010 Vehicle Maintenance Shop $1,055,514 $887,987 $1,177,459 $289,472 32.60% 6020 Construction $47,691 $0 $0 $0 100.00% Totals $1,103,205 $887,987 $1,177,459 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change] A 710 Vehicle Maintenance Fund $1,103,205 $887,987 $1,177,459 $289,472 32.60% Totals $1,103,205 $887,987 $1,177,459 City of Bozeman, MT 177 FY16 Approved Budget Department: VEHICLE MAINTENANCE Activity: Public Service PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Repair/Maintenance Work Orders:Completed w/in 4 days of 95% 90% 90% 95% 95% receipt-Light Equipment PM02 Repair/Maintenance Work Orders:Completed w/in 7 days of 95% 92% 95% 95% 95% receipt-Heavy Equipment PM03 Returns for Rework <0.5% 0.3% 0.2% 0.2% 0.2% PM04 Mechanics Certified 100% 100% 100% 100% 100% PM05 Waste Oil Customers:Attended to Completion 100% 100% 100% 100% 100% PM06 Emergency Repair Response:Within 24 hours of Notification 90% 100% 100% 100% 100% PM07 Service Requests(oil change&lube)within 2 work days 90% 90% 90% 100% 100% PM08 Preventative Maintenance Program Complete for City Fleet 100% 100% 100% 100% 100% PM09 Fleet Operational Time:Streets Dept 99% 95% 98% 95% 95% PM10 Fleet Operational Time:Water/Sewer Dept 99% 98% 99% 98% 99% PM11 Fleet Operational Time:Police Dept 95% 90% 95% 90% 95% Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 5.00 5.00 6.50 6.50 City of Bozeman, MT 178 FY16 Approved Budget Department: CEMETERY Activity: Public Welfare PROGRAM INFORMATION Program Description: The Cemetery budget unit accounts for the costs of operating and maintaining the City's Cemetery 140 acres,of which 65 acres are developed.The Cemetery division includes a foreman,two maintenance workers,and seasonal or short term employees. Employees are responsible for burials,cemetery development,and maintenance. MISSION:Sunset Hills Cemetery is dedicated to excellence in the provision of professional and dignified interment services. In a serene and beautiful surrounding that helps survivors through the bereavement process.The cemetery staff is dedicated to providing ongoing services and perpetual care essential to maintaining the cemetery grounds as a serene and beautiful surrounding helping survivors through the bereavement process. Major Objectives: ADMINISTRATIVE • Develop,submit, and administer cemetery budgets in a timely manner. • Maintain computer technology to improve/enhance intra-departmental communication(s). • Create new cemetery blocks and open lots up for sale as demand dictates. • Inform the community through publications, press releases,and advertisements of current policies, procedures, and practices of the Sunset Hills Cemetery. • Continue safety training programs, professional development, and pro-active customer service. • Carry out the Mission and Vision statements of the City of Bozeman. FACILITIES AND GROUNDS MAINTAINENCE • Surviving family, user,taxpayer and City Commission satisfaction with the use,care, and overall appearance of the cemetery grounds and buildings. • Provide an easily accessible,safe,and serene setting for cemetery/gravesite visitation. • Maintain and expand the underground irrigation system as needed to fully utilize all water resources in a conscious manner. • Keep all paved roads clear and open during winter months. • Keep the Highland Boulevard path clear during the winter work week. •Assist other Divisions in the City of Bozeman when needed or called on. • Develop new sections of the Cemetery in a manner and method consistent with the long-term planning guidelines with recommendations provided by the Cemetery Advisory Board. BURIAL SERVICES • Modernize and maintain an improved and accurate mapping and computerized grave registration system. • Continue to provide experienced and professional staff to perform essential burial functions. • Continually strive to achieve high public/user /group satisfaction levels of all services and activities the cemetery provides. • Make known, adhere to,and fully comply with,all laws and regulations regarding the interment of human remains. Budget Highlights: • CIP item GF231: Cemetery Irrigation Project(Design Phase)-$50,000 Accomplishments: Anticipated in FY15: • Opening of the Memorial Garden. • Continued implementation of growth regulator program in effort to reduce carbon footprint. • Opening Kiosk at Veterans memorial wall. • Continued collaboration with local farmer and user groups to target invasive weeds within the open undeveloped areas outside of the "formal"cemetery. • Mapping of irrigation system. Implement energy reduction methods according to energy audit recommendations. • Continue to provide the community with a compassionate,caring, and professional service during their time of need. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 179 FY16 Approved Budget Department: CEMETERY Activity: Public Welfare FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $316,942 $304,430 $310,759 $6,329 2.08% Operating $97,113 $110,602 $112,413 $1,811 1.64% Capital $0 $16,000 $50,000 $34,000 212.50% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $414,055 $431,032 $473,172 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chang,- 7210 hange7210 Cemetery Operations $414,055 $431,032 $473,172 $42,140 9.78% Totals $414,055 $431,032 $473,172 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved S Change %Change 010 General Fund $414,055 $431,032 $473,172 $42,140 9.78% 135 Cemetery Special Revenue $0 $0 $0 $0 100.00°A 800 Cemetery Perpetual Care $0 $0 $0 $0 100.00% Totals $414,055 $431,032 $473,172 City of Bozeman, MT 180 FY16 Approved Budget Department: CEMETERY Activity: Public Welfare PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Burials&Disinterments(Full,Ash and Columbarium) As Scheduled 100% 100% 100% 100% PM02 Grave Reclamation&Repair(Compaction,level,and re-sod) Est.25-30x/yr 50% 55% 60% 60% PM03 Mowing:Formal Cemetery 1/week 80% 80% 80% 80% PM04 Mowing:Cemetery Trails&Perimeter 2/year 75% 75% 90% 90% PM05 Fertilize Formal Cemetery 2/year 50% 50% 50% 50% PM06 Irrigation:Entire Formal Cemetery(above ground pipes and Est 3x/week 75% 75% 75% 75% automated) PM07 Herbicide Application:Formal Cemetery 2/year 75% 75% 75% 75% PM08 Herbicide Application:Undeveloped Area Perimeter 2/year 80% 85% 85% 100% PM09 Leaf Mulch&Pinecone Removal(weather related) 1x/yr.(in the 1 75% 75% 75% 75% PM10 Weed Eating: 2/year 75% 75% 80% 50% PM11 Police Grounds(flower&trash removal) lx/yr(in the fa 80% 90% 90% 90% PM12 Tree&Hedge Maintenance 5 Days/wk 80% 80% 100% 100% PM13 Response to Complaints&Questions <2 Days 100% 100% 100% 100% PM14 Response to Memorial&Resolution Compliance <2 Days 90% 100% 100% 100% PM15 Plowing:Highland&Park Sidewalks(weather&workload By 10AM 75% 75% 95% 95% related) PM16 Plowing:All Roads within the Cemetery(weather&workload By 10AM 75% 75% 90% 90% related) City of Bozeman, MT 181 FY16 Approved Budget Department: CEMETERY Activity: Public Welfare PM17 Plowing:Assist Parks with Parking Lots(weather and workload Same day 50% 50% 50% 50% related) Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 xi STAFF TO SUPPORT WORKLOAD FTE 3.33 3.33 5.04 5.04 WL01 Burials:Full&Ash 150 120 130 130 WL02 New Lot Development 0 0 0 0 WL03 Grave Repairs&Reclamation 25 25 25 25 WL04 Formal Turf Acres:Acres Mowed&Irrigated Weekly 53 55 60 60 WL05 Undeveloped Acres 54 54 54 54 WL06 Miles of Trails 2 2 2 2 WL07 Miles of Trails/Sidewalks to Plow 5 5 5 5 WL08 User Agreements 1 2 2 2 WL09 Volunteer Projects 4 4 4 4 WL10 Parking Lots to Plow-this is addressed below 11 11 11 5 WL11 Herbicide Application:Formal Acres 53 54 55 55 WL12 Herbicide Application:Acres Undeveloped 8 8 8 8 WL13 Restrooms 1 1 1 1 WL14 Parking Lots 2 2 2 2 City of Bozeman, MT 182 FY16 Approved Budget Department: PARKS Activity: Public Welfare PROGRAM INFORMATION Program Description: The Parks budget unit accounts for the costs of operating,developing, and maintaining City parks and other City property.Section 7- 16-4103 MCA authorizes the City to establish parks and playgrounds and provides for methods of financing.The Division develops, maintains, and cares for: park buildings and restrooms; playground equipment; picnic facilities; sports fields;trail systems; natural areas;skating rinks;tennis courts; swimming/boating ponds;and other related equipment and facilities.The Parks Division,along with the Cemetery Division, is responsible for snow removal on all public sidewalks,adjoining parks,and street rights-of-way designated as the City's responsibility.The Street Division is no longer assisting in sidewalk snow removal. Major Objectives: • Maintain city parks at a level corresponding to the City's Vision, Mission,and Goals.• Participate in the implementation of the Parks, Recreation, Open Space, and Trails Master Plan as approved in 1997. •Acquire and develop new parks and facilities at a pace consistent with the growth of Bozeman.• Continue adding, upgrading,and maintaining safe and quality sports fields,trail corridors, community gathering areas,and playground equipment. • Provide expanded maintenance to restrooms, litter control, pet waste disposal,turf care, and playground equipment. • Improve, maintain,and exapnd the trail system. • Oversee and coordinate volunteer,grant funded,and neighborhood park improvement projects. • Implement the$15 Million Trails,Open Space,and Parks (TOP) Bond. • Continue to implement a uniform system of park signage and identification. • Continue to work with the Beatification Board in establishing the Bozeman Adopt-A-Park Program. •Assist other Divisions within the City as needed or as directed. Budget Highlights: Addition of City Service Worker- Parks 1.0 FTE; *Additional increases within the operational budget are attributable to:Accepting the maintenance responsibilities associated with Enterprise(formerly Lerner Park)and Ainsworth Parks. (10 acres between the two parks.) *Opening of the Bozeman Pond expansion TOP project. (9 acres).* Implementation of CityWorks into the Parks Division.* Taking over maintenance responsibilities formerly with the Street Division pertaining to snow removal on sidewalks and shared use paths. (2 additional miles). CIP item GF034—Large deck mower$54,000 • CIP item GF194-Park signage continuation-$10,000; Accomplishments: • Continue to button up and complete Park Improvement Grant Projects,examples include:Snowfill trail expansion, beach and plaza expansion at the East Gallatin Recreation Area, infield renovation at Christie Fields and the completion of the"frog water fountain at Beall Park. • Continue to develop and Enhance Public/Private and Public/Non-Profit Partnerships, Rotary and Optimist clubs and sports groups are recent examples. • Continued implementation of the TOP Bond. •Trail expansion at Bronken Park. • Continued collaboration with volunteers,such as the trail work done through GVLT,Sacajawea Middle School and the Boy Scouts. *Continued improvements made to our sports fields,which has translated to more tournaments coming to Bozeman. Examples include: Batting in the Bridger's youth baseball tournament at Christie Fields and Rhino Lacrosse camp and tournament at Bronken Park. *Eradication of numerous vagrant camps located in public parks and along the trail system. Adopted Work Plan Items: The Parks and Recreation Department is working to fulfill the following Adopted Work Plan Item:#4-Continue to implement the 2012 parks&trails bond to expand the capacity of our parks,trails,and open spaces. 14.1 million dollars has been allocated to five bond projects:The trail to the"M", Bozeman Pond expansion,Story Mill Community Park, Bozeman Sports Park and the Bozeman Creek Enhancement project at Bogert Park. Emphasis will be placed on continuing to build out these projects in the coming years, with the Bozeman Pond expansion slated to be operational in the late summer of 2015. City of Bozeman, MT 183 FY16 Approved Budget Department: PARKS Activity: Public Welfare FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $743,810 $808,500 $844,569 $36,069 4.46% Operating $524,738 $561,918 $611,277 $49,359 8.78% Capital $966,321 $10,128,000 $69,000 ($10,059,000) -99.32% Debt Service $0 $0 $0 $0 100.00% Transfers $122,548 $0 $0 $0 100.00% Totals $2,357,417 $11,498,418 $1,524,846 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 7610 Parks Operations $2,357,417 $11,498,418 $1,524,846 ($9,973,572) -86.74% Totals $2,357,417 $11,498,418 $1,524,846 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change, 010 General Fund $1,490,448 $1,498,418 $1,524,846 $26,428 1.76% 128 FWP Management Areas $90 $0 $0 $0 100.00% 184 Park Improvement Grants $107,387 $0 $0 $0 100.00% 563 Parks&Open Space Bond $759,492 $10,000,000 $0 ($10,000,000) -100.00% Totals $2,357,417 $11,498,418 $1,524,846 City of Bozeman, MT 184 FY16 Approved Budget Department: PARKS Activity: Public Welfare PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Mowing:Core Parks 1/week 80% 80% 80% 75% PM02 Mowing:Sports Fields 2/week 70% 70% 75% 75% PM03 Mowing:Natural Parks 2/year 90% 90% 95% 95% PM04 Fertilize:Core Parks 2/year 75% 75% 75% 75% PM05 Fertilize:Sports Fields 3/year 75% 75% 75% 75% PM06 Fertilize:Neighborhood Parks 1/year 50% 50% 50% 50%. PM07 Irrigation:Activate all park systems By May 100% 100% 100% 100% PM08 Irrigation:Winterize All Park's Systems By Oct.31 100% 100% 100% 100% PM09 Leaf Mulch&Pickup All Parks 70% 80% 80% 75% PM10 Playground:Inspection 1/week 75% 100% 100% 100% PM11 Playground:Repairs Same Day 60% 80% 90% 90% PM12 Trails:Inspections 2/month 50% 80% 80% 80% PM13 Trails:Maintenance 2/year 50% 50% 50% 50% PM14 Weed Control:Roundup 3/year 40% 40% 40% 50% PM15 Weed Control:Broadleaf 2/year 50% 50% 50% 50% PM16 Weed Control:Noxious 2/year 50% 50% 50% 50% PM17 Weed Eating 2/month 50% 50% 50% 50% PM18 Garbage Collection 7 days/week 85% 100% 100% 100% City of Bozeman, MT 185 FY16 Approved Budget Department: PARKS Activity: Public Welfare PM19 Police All Grounds 5 days/week 25% 25% 25% 25% PM20 Building Maint&Repairs Same Day 45% 75% 45% 50% PM21 Restrooms:Clean&Maintain 7 days/week 75% 100% 100% 100% PM22 Response to Complaints Within 2 days 90% 100% 100% 100% PM23 Plowing:Sidewalks By 10AM 90% 90% 90% 75% Workload Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 11.77 11.77 13.51 14.51 WL01 Park Reservations:Annual 350 400 400 400 WL02 Formal Turf Acres 125 125 126 140 WL03 Natural Parkland Acres 220 220 220 220 WL04 Miles of Trails 55 61 63 63 WL05 Park Fund Grant Projects 20 6 8 02 WL06 User Agreements 14 16 17 WL07 Volunteer Projects 4 4 4 4 WL08 Miles of Sidewalks plowed-1 additional route—and new park 11 11 11 16 sidewalks WL09 Baseball/Softball Fields 16 16 16 16 WL10 Playgrounds:City Maintained 22 20 20 20 WL11 Playgrounds:HOA Maintained 15 18 18 15 WL12 Ice Rinks 4 4 4 4 WL13 Weed Spraying:Undeveloped Acres 165 165 165 165 City of Bozeman, MT 186 FY16 Approved Budget Department: PARKS Activity: Public Welfare WL14 Weed Spraying:Developed Acres 118 125 138 140 IWL15 Garbage Collection:Number of Cans 145 150 150 160 WL16 Dog Sanitation Stations 42 40 40 44 WL17 Picnic Tables 125 125 127 127 WL18 Pavilions/Shelters 12 12 12 12 WL19 Restrooms 12 12 12 12 WL20 Parking Lots 14 14 14 14 City of Bozeman, MT 187 FY16 Approved Budget Department: FORESTRY Activity: Public Welfare PROGRAM INFORMATION Program Description: The Forestry budget unit accounts for the costs of maintaining Bozeman's urban forest and is financed by a special assessment on all properties within the City of Bozeman.The use of the funds generated by the assessment is limited to caring for and preserving city-owned trees in order to obtain the maximum benefit for our community. Forestry is accounted for in a special revenue fund. Any revenues collected and not expended will remain in the Forestry fund and will be available for appropriation in a subsequent year. Major Objectives: • Provide systematic maintenance for Bozeman's 20,000 trees on street boulevards, in parks,cemetery and around public buildings. • Remove or reduce the potential risk factors associated with publicly owned trees. • Identify and correct encroachment problems including street and sidewalk clearance, and the obstruction of sight vision triangles and signs. • Detect, identify,and eradicate harmful tree insects and disease. • Follow the guidelines of the current arboricultural specifications,and related ordinances. • Maintain and update a city-wide tree inventory. • Pursue state and federal grants for urban forestry related activities. • Implement the city's cost share tree program,voucher replacement program, and other planting projects to ensure a diversity in species and age distribution. • Provide education to the public on the care and maintenance of trees and the benefits of a healthy urban forest. • Maintain positive work relationships with other departments within the City of Bozeman. • Continue to promote Arbor Day activities. • Maintain International Society of Arboriculture certifications,Tree City USA status,and staff education. Budget Highlights: Adoption of 2015 Urban Forest Management Plan and implementation of Phase I. Accomplishments: Anticipated for FY16: • Continued systematic maintenance of trees on streets, in parks,cemetery,and around public buildings. • Continued trimming for sidewalk and street clearance,traffic signs,sight triangles. • Continue cost share and voucher program of 300 trees planted. • Continue ISA Certified Arborist education and Tree City USA status. • Provide information to the public on appropriate planting practices,species selection,code requirements related to public and private tree plantings,and the benefits of the urban forest. • Continue to review landscape plans and oversee tree installations in coordination with Planning and Building Departments. • Integrate City Works technology into forestry operations. • Continue Arbor Day activities. • Work injury free. • Continue to provide prompt service to citizen requests. • Promote use of trees in Storm Water management. • Respond in a safe and effective manner to emergency storm events. Follow Emerald Ash Borer Readiness and Response Plan by removing and replacing ash trees in poor condition with alternative species,and by using the sampling technique to assist in early detection. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 188 FY16 Approved Budget Department: FORESTRY Activity: Public Welfare FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $326,108 $345,851 $325,238 ($20,613) -5.96% Operating $129,832 $137,222 $147,813 $10,591 7.72% Capital $15,592 $0 $0 $0 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $471,532 $483,073 $473,051 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change Chane, 7710 Tree Maintenance $471,532 $483,073 $473,051 ($10,022) -2.07% Totals $471,532 $483,073 $473,051 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change, 112 Tree Maintenance Fund $471,532 $483,073 $473,051 ($10,022) -2.07% Totals $471,532 $483,073 $473,051 City of Bozeman, MT 189 FY16 Approved Budget Department: FORESTRY Activity: Public Welfare PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Response to Citizen Requests:Within 2 Days-Assessed& 100% 100% 100% 100% 100% Prioritized PM02 Response Time:Emergency Calls(1 Hour Target) 100% 95% 100% 99% 100% PM03 Response to Damage:Within 1 day Assessed&Prioritized 100% 90% 100% 95% 100% PM04 Survey for Hazardous Tree Situations Bi-monthly 95% 100% 99% 100% PM05 Maintain&Update Tree Inventory Bi-monthly 75% 75% 75% 75% Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 4.60 4.60 5.65 5.65 STAFF TO SUPPORT WORKLOAD FTE 3.00 3.50 3.50 3.50 WL01 Trees Trimmed 266 400 350 450 WL02 Trees Removed 197 200 225 250 WL03 Trees Planted Annual 138 135 195 205 WL04 Emergency Storm Damage:Tons 7.9 10 10 10 WL05 Christmas Trees:Chipped and Composted(Tons) 36 35 38 40 W L06 Cost Share Trees 125 125 175 175 WL07 Tree Vouchers 217 225 225 250 WL08 Miscellaneous/Arbor Day/Tree Spade,etc 10 15 20 30 WL09 Encroachments Addressed:Sidewalk,Sight Triangle,Street Sign 382 400 400 445 City of Bozeman, MT 190 FY16 Approved Budget Department: FORESTRY Activity: Public Welfare WL10 Planting Permits 75 120 120 100 WL11 DRC Reviews 80 100 120 140 WL12 Vandalism 14 10 15 18 WL13 Service Requests 780 800 850 875 WL14 Trees Inventoried 2,400 2,500 2,500 2500 City of Bozeman, MT 191 FY16 Approved Budget Department: LIBRARY Activity: Public Welfare PROGRAM INFORMATION Program Description: The Library budget unit accounts for the costs associated with operating and maintaining the City's Public Library.Approximately one-third of the Library's operating budget is off-set by county funds. MISSION:The Bozeman Public Library provides the community with:free, open,and equal access to general information on a broad array of topics; resources to promote personal growth and lifelong learning; popular materials to meet cultural and recreational needs; and the training needed to find,evaluate and use information effectively. Major Objectives: • Provide excellent customer service to Library patrons in a welcoming environment; • Provide efficient, effective and visionary management of the Bozeman Public Library; • Provide a dynamic, relevant collection of materials in all formats to residents of the Library's service area; • Provide Library services, programming,and opportunities for lifelong learning for people of all ages; • Ensure that daily library operations are efficient,timely and provided in a courteous manner; • Provide excellent Library service by ensuring that the knowledge and skills of Library staff are kept up-to-date through training,workshops,conference attendance and other continuing education opportunities; • Publicize Library services and programs through a coordinated marketing plan with a marketing professional. Budget Highlights: • ExpandTechnology Instruction Supervisor position from 20-hour position to 40-hour position—add.5 FTE. • Library Assistant-add .38 FTE • CIP items, Library Depreciation fund: • LIB04 upgrade circulation book drop software, replace 3 self-check machines $38,000; • LIB06 Public PC/Laptop replacements$50,000; • LIB10 add wainscoting to public meeting rooms, restroom hallway $10,000. Accomplishments: Anticipated for FY16 • Continue implementation of the Library's 2013-2017 Strategic Plan's five main goals: •Serve as an Information Epicenter for community business, educational and cultural organizations; • Create a coordinated Marketing& Public Awareness Plan with a new, designated Communications Coordinator professional on the Library's staff; • Expand Outreach & Access by improving current building space use and extending outreach programs; • Continue to provide the highest-quality Early Literacy programs and services to pre-K children and their families; • Enhance and expand Partnerships&Collaborations with existing and new partners; • Develop a Children's Garden and play area on the Library's northeast side; • Review and update policies with Library Board of Trustees; •Complete pedestrian walkway project from Olive Street to west boundary of Library parking lot; • Continue existing space reconfiguration project in Library building; • Create and implement a landscape master plan for Library grounds Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 192 FY16 Approved Budget Department: LIBRARY Activity: Public Welfare FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $1,148,996 $1,194,918 $1,261,526 $66,608 5.57% Operating $426,030 $425,521 $426,235 $714 0.17% Capital $43,137 $52,584 $98,000 $45,416 86.37% Debt Service $0 $0 $0 $0 100.00% Transfers $1,237 $0 $0 $0 100.00% Totals $1,619,400 $1,673,023 $1,785,761 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chang,- 7810 hange7810 Library Operations $695,792 $640,747 $763,659 $122,912 19.18% 7820 Technical Services $252,816 $259,362 $284,704 $25,342 9.77% 7830 Information Services $241,860 $265,098 $266,670 $1,572 0.59% 7840 Children's Services $172,879 $215,437 $186,827 ($28,610) -13.28% 7850 Circulation Services $256,053 $292,379 $283,901 ($8,478) -2.90% Totals $1,619,400 $1,673,023 $1,785,761 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $1,557,989 $1,612,539 $1,687,761 $75,222 4.66% 137 Library Special Revenue Fund $43,589 $7,900 $0 ($7,900) -100.00% 561 Library Depreciation Fund $17,822 $52,584 $98,000 $45,416 86.37% Totals $1,619,400 $1,673,023 $1,785,761 City of Bozeman, MT 193 FY16 Approved Budget Department: LIBRARY Activity: Public Welfare PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM01 Circulation of Materials:per Full-Time Equivalent Employee 20,000/FTE 32,282 33,047 34,000 32,290 (FTE) PM02 Registered Borrowers 1,000/FTE 1,216 1,075 1,250 1,160 PM03 Total Volumes 4,000/FTE 6,496 8,030 7,000 8,100 PM04 Reference Transactions 2,000/FTE 4,468 3,834 4,100 4,000 PM05 Inter-Library Loan Transactions 200/FTE 151 152 150 137 PM06 Children's Program Attendance 650/FTE 755 783 675 716 Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 21.56 23.11 25.14 26.02 WL01 Library Materials Circulated 746,049 763,712 780,000 780,000 WL02 Children's Programs Provided 700 722 675 750 WL03 Children's Programs Attendance 17,460 18,084 16,000 17,300 WL04 Reference Questions Answered 103,262 88,598 95,000 92,500 WL05 Inter-Library Loan Transactions 3,496 3,515 3,500 3,300 WL06 Registered Borrowers 28,093 27,839 28,500 27,850 WL07 New Library Materials Cataloged 12,132 13,262 14,000 13,500 WL08 Materials Reserved 11,143 11,281 10,900 11,600 WL09 Materials Renewed 48,666 48,426 51,000 45,500 City of Bozeman, MT 194 FY16 Approved Budget Department: RECREATION Activity: Public Welfare PROGRAM INFORMATION Program Description: ADMINISTRATION:The Parks and Recreation Department provides opportunities for the entire community,encouraging both individuals and families to actively recreate.The Department works with the Recreation and Parks Advisory Board and other recreation groups in anticipating recreation demands. PROGRAMS:The Recreation Division offers programs and events for people of all ages in a variety of interest areas such as art, music,sports,science,and outdoor. SWIM CENTER:The Swim Center is the City's 50 meter indoor aquatic facility.Safety,fitness,and recreational programs are offered year round at affordable rates.The Swim Lesson Program ensures the health and well-being of individuals by providing swim technique training and instruction in basic water safety.The Fitness Program provides encouragement and opportunity to individuals of all ages in programs such as water fitness,water jogging,and lap swimming.The Professional Water Safety program trains local and area lifeguards,swim instructors, and professional rescuers, promoting and sharing the basics of water safety with the entire community. BOGERT POOL: Bogert Pool was built in 1939.This facility is staffed with professional lifeguards who provide a wide variety of aquatic activities. Bogert Pool offers learn-to-swim programs for all ages along with lap swimming,swim team workouts,water fitness, and recreation swimming. Bogert Pool serves as a rental facility for the Bozeman Barracudas age-group swim team and the Bozeman Masters Swim Club. Major Objectives: RECREATION AND ADMINISTRATION: • Improve conditions in our community by offering recreation opportunities enhancing the quality of life. • Provide economic benefits to the City by generating revenue for the general fund. • Provide recreation activities essential to the development of our community including programs for youth to build self-esteem,self-reliance, positive self- images, resiliency factors,and leadership skills; reduce negative social activity; encourage cooperation;and provide exposure to the arts,sports,science and nature. •Train a productive,efficient and effective workforce. Budget Highlights: FY16 •CIP Item GF216: 12 Passenger van for recreation programs-$15,000 •Increased user group revenue •Janitorial contract for Recreation Facilities •Increase program adult and active aging program offerings •Enhanced youth programs through partnerships Accomplishments: FY16 ANTICIPATED ACCOMPLISHMENTS: •TOP office complete at Beall. •All interior walls at the Beall Park Recreation Center painted •Increased participation in adult curling league(doubled in size in one year) • Enhance existing programs through partnerships •Park user group management streamlined and transferred from Parks to the Recreation Division •Fitness and Camp providers added to user groups •More specialized training offered to Recreation Leaders increasing program quality • Increased contracted instructors allowing us to expand program offerings in more specialized areas. •Second year of Revenue and Development school completed (Recreation Manager) Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 195 FY16 Approved Budget Department: RECREATION Activity: Public Welfare FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $807,861 $854,796 $910,395 $55,599 6.50% Operating $465,884 $493,564 $525,971 $32,407 6.57% Capital $245,864 $225,000 $25,000 ($200,000) -88.89% Debt Service $0 $0 $0 $0 100.00% Transfers $0 $0 $0 $0 100.00% Totals $1,519,609 $1,573,360 $1,461,366 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 8010 Recreation Operations $898,128 $1,145,141 $985,501 ($159,640) -13.94% 8020 Swim Center $235,980 $247,995 $253,770 $5,775 2.33% 8030 Bogert Pool $227,173 $57,690 $73,260 $15,570 26.99% 8040 Facilities: Lindley,Beall,&Story $118,861 $62,164 $77,211 $15,047 24.21% 8050 Recreation Programs $39,467 $60,370 $71,624 $11,254 18.64% Totals $1,519,609 $1,573,360 $1,461,366 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $1,490,214 $1,553,687 $1,435,011 ($118,676) -7.64% 133 Recreation Special Revenue Fund $0 $1,000 $0 ($1,000) 400.00% 189 Story Mansion Operating Fund $29,395 $18,673 $26,355 $7,682 41.14% Totals $1,519,609 $1,573,360 $1,461,366 City of Bozeman, MT 196 FY16 Approved Budget Department: RECREATION Activity: Public Welfare PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 Aquatics Scheduled Maintenance(air filter exchanges,pumps Performed on 75% 95% 98% 100% greased,etc.) scheduled day PM02 Plowing:Swim Center Sidewalk by 5:30 am 95% 99% 99% 99% PM03 Plowing:Beall Sidewalk&Entrance by 8:30 am 85% 95% 100% 100% PM04 Plowing:Swim Center Parking Lot by 5:00 am 95% 98% 100% 100% PM05 Risk Management Reports:Recreation Facilities 1 per week 60% 85% 95% 100% PM06 Risk Management Reports:Aquatics Facilities 1 per week 90% 99% 100% 100% PM08 Recreation Programs:Classes Cancelled Less than 8% 11% 17% 10% 8% PM09 Recreation Programs:Staff to Participants-Preschool;Youth; 1:8,1:10,1:15 Meets Meets Meets Meets Adult PM10 Staff Certification:CPR&First Aid 100% 100% 100% 100% 100% PM12 Staff Certification:Certified Parks&Recreation Professional 1 1 1 1 1 (CPRP) PM13 Aquatics:Classes Cancelled Less than 5% 8% 8% 16% 5% PM14 Aquatics:Staff to Participants 6:1-preferred, 6:1,10:1 6:1,10:1 6:1,10:1 6:1,10:1 10:1-Red Cross PM15 Lifeguard per Square feet of Pool(Montana Health Code) 1:2,000 sq ft 1:2,500 sq ft 1:2,000 sq ft 1:2,000 sq ft 1:2,000 sq ft PM16 Aquatics Staff Certification:WSI 50% 90% 80% 90% 90% PM17 Aquatics Staff Certification:Pool Operators 5 4 2 4 5 PM18 Aquatics Professional Certification 1 0 0 0 0 PM19 Swim Center:Annual Maintanence Closure 2 weeks 3 weeks 1 week 10 Days 2 weeks City of Bozeman, MT 197 FY16 Approved Budget Department: RECREATION Activity: Public Welfare PM20 Bogert Pool:Opened After Last Day of School 3 Days After 2 weeks 3 days 3 days 3 days PM25 Participants satisfied with recreation programs 90% 90% 99% 99% Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved Efficiency Measures PM21 Board agendas and minutes prepared and sent No less than 4 100% 100% 100% hours prior/post meetings PM22 Calls answered verses going to voicemail during office hours: 80%;80% 85%;98% 83%; 98% 83%;98% Spring&Summer;Fall&Winter PM23 Invoices entered in the system accurately and by weekly 100% 98% 98% 98% deadlines PM24 Facilities cleaned before and after public rentals(Beall,Lindley 100% 95% 98% 100% Center,Story Mansion) Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved STAFF TO SUPPORT WORKLOAD FTE 15.83 16.83 23.55 23.55 WL01 Facilities to Maintain,Clean,and Contract 5 5 5 5 WL02 Beall Center:Rentals Per Year 298 168 140 100 WL03 Lindley Center:Rentals Per Year 340 187 190 220 WL04 Story Mansion:Rentals Per Year 86 92 90 100 WL05 Swim Center:Agreements 5 5 6 6 WL06 Bogert Pool:Rentals per year 1 4 1 1 WL07 Beall Center:Cleaning Hours per Week 10 10 10 10 WL08 Lindley Center:Cleaning Hours Per Week 7 8 8 8 WL09 Swim Center:Cleaning Hours Per Week 80 88 88 88 WL10 Swim Center:Filter Cleaning Hours Per Week 5 5 5 5 City of Bozeman, MT 198 FY16 Approved Budget Department: RECREATION Activity: Public Welfare WL11 Bogert Pool:Cleaning Hours Per Week 60 60 60 60 WL12 Bogert Pool:Filter Cleaning Hours Per Week 5 5 6 3 WL13 Beall&Lindley Center:CIP Projects Funded 0 1 0 1 WL14 Aquatics:CIP Projects Funded 2 Boilers/Drains 0 0 WL15 Beall Center:Front Desk Hours 2080 2080 2080 2080 WL16 Recreation class meetings 995 1046 1065 1070 WL17 Rec:One Day Special Events 4 10 10 12 WL18 Rec:Program Agreements 4 6 8 10 WL19 Aquatics:Annual Class Meetings 449 550 552 512 WL20 Annual High School Student Visits 22,000 22,100 22,300 29,000 WL21 Swim Center:Annual Visits 60,500 58,390 66,000 68,270 IWL22 Bogert Pool:Annual Visits 17,200 16,169 16,250 16,300 WL23 Swim Center:Guard Hours 17,912 18,080 18,448 18,616 WL24 Swim Center:Front Desk Hours 4056.5 4,167.5 4215.5 4278 WL25 Bogert Pool:Guard Hours 3606 4200 4235 4795 IWL26 Bogert Pool:Front Desk Hours 515 600 605 685 WL27 Program Guides Produced Annually 2 2 2 2 WL28 Bogert Pool:Cash Balancing Hours/week 10 10 5 5 WL29 Number of staff training hours per year-Recreation Division 595 595 595 WL30 Story Mansion Cleaning Hours Per Week 6 6 6 City of Bozeman, MT 199 FY16 Approved Budget Department: RECREATION Activity: Public Welfare WL31 Number of Park User Group Agreements 25 27 32 WL32 Recreation Office cash balancing hours per week 3 2.5 2.5 WL33 Administrative Assistant hours per week to the Director 15 Hours 2 3 15 WL34 Administrative Assistant hours per week to Recreation 38hrs/week 15 30 38 WL35 Park Reservations Per Year 410 430 435 WL36 Administrative Assistant hours per week to Cemetery lhr/week 1 1 1 WL37 Administrative Assistant hours per week to Aquatics 15hrs/week 2 2 15 WL38 Web and Social Media Updates 1 time/day 20% 20% 20% WL39 Administrative Assistant hours per week to Forestry 1 needed 1 1 1 WL40 Administrative Assistant hours per week to Parks 10hrs/week 5 10 10 City of Bozeman, MT 200 FY16 Approved Budget Department: COMMUNITY SERVICES Activity: Public Welfare PROGRAM INFORMATION Program Description: Community Services is made up of several departments focused on the improvement of the City of Bozeman as a community and include the Downtown Improvement District, Urban Development and Housing, Economic Development,and Sustainability. ECONOMIC DEVELOPMENT: Leads the City's Economic Development Team to"assist in diversifying our local economy by creating sustainable, high paying jobs without sacrificing Bozeman's quality of life."The department is staffed by a Director of Economic Development and, new in FY14, an Economic Development Specialist.SUSTAINABILITY:Works throughout the City departments and the community to reduce our carbon footprint, promote conservation work,and implement a climate action plan for the City. The department is led by a full-time Climate Protection Coordinator. In FY14 an additional 0.5 FTE,or the equivalent in contracted services,was added to the department to further sustainability efforts within the community.TAX INCREMENT FINANCING DISTRICT:The Downtown Improvement District,the Northeast Improvement District,and the North 7th Improvement district account for the costs of the Improvement District Boards and their activities. More recently,a Technology Taxable Improvement District was approved. BUSINESS IMPROVEMENT DISTRICTS:The Downtown Business Improvement District is an organization of downtown property owners who voluntarily commit resources, identify, plan, and act on initiatives with the goal of ensuring long- term preservation of the City.The Bozeman Tourism Business Improvement District seeks to enhance the economic vitality of Bozeman by promoting tourism through sales and marketing strategies. Program income is derived from each occupied room night from hotels, motels,or other lodging facilities within the district. Major Objectives: ECONOMIC DEVELOPMENT: • Implement the Bozeman Fiber Master Plan • Proactively manage the City's tax increment finance districts. • Facilitate the development of a foreign trade zone • Update the 2009 Economic Development Plan. • Expand and increase economic development outreach,activities,and programs to local,state,and national business communities. •Attend and collaborate with local businesses on industry specific trade shows in order to promote Bozeman as a place to do business. • Participate in local industry conferences.SUSTAINABILITY: • Continue to implement Bozeman's Community Climate Action Plan throughout City departments and the community through policy,educational programs, and contracted services.TAX INCREMENT FINANCING: •To strengthen the economic vitality of Urban Renewal Districts.To recognize that community partnership is fundamental to district success. •To improve the safety,security and health of the districts. •To improve accessibility.To facilitate diversity.•To weigh the cost of projects against their benefits. •To make the districts more user friendly. •To continuously improve the image of the districts. •To nurture and expand cultural activities within the districts. BUSINESS IMPROVEMENT DISTRICTS: •The Tourism Business Improvement District supports the promotion of Bozeman as a destination for meetings,film production,and sport tournaments and events.The Downtown Business Improvement district works to create both short and long-term goals to ensure the preservation and vitality of the City's underlying economic,cultural,social,and environmental assets.This includes graffiti removal, a downtown maintenance program,the summer flower basket program, and the Holiday Decorating Program. Budget Highlights: • Implement the Bozeman Fiber Master Plan-$18,000 • Update the 2009 Economic Development Plan-$15,000 • Collaborate with Prospera Business Network and the Montana Photonics Industry Alliance to promote Bozeman's photonics industry cluster- $10,000 • Collaborate with Prospera Business Network on the Economic Profile$10,000 • Green fleet assessment-$8,000 • Workforce housing ordinance update-$50,000 • Road to home program-$40,000 Accomplishments: Anticipated for FY16: • Completed and passed the Broadband Master Plan and Feasibility Study • Promote the photonics industry through the Montana Photonics Industry Alliance and participation in the Photonics West Conference • North Park is under contract for sale to a development group • Green fleet assessment • Promote energy conservation programs • Continue support for TIF district. Adopted Work Plan Items: I #5- Broadband Infrastructure;#6-Affordable Housing; Climate Action Plan City of Bozeman, MT 201 FY16 Approved Budget Department: COMMUNITY SERVICES Activity: Public Welfare FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $222,674 $288,225 $296,042 $7,817 2.71% Operating $1,595,098 $4,462,971 $4,348,697 ($114,274) -2.56% Capital $237,478 $0 $0 $0 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $448,437 $728,836 $483,000 ($245,836) -33.73% Totals $2,503,687 $5,480,032 $5,127,739 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Chane 8210 Downtown Improvement District $1,573,565 $4,653,643 $4,537,282 ($116,361) -2.50% 8230 Urban Development&Housing $71,657 $348,324 $54,400 ($293,924) -84.38% 8240 Economic Development $715,178 $322,406 $370,739 $48,333 14.99% 8250 Sustainability $143,287 $155,659 $165,318 $9,659 6.21% Totals $2,503,687 $5,480,032 $5,127,739 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change iiC r 3C 010 General Fund $466,051 $478,065 $505,057 $26,992 5.65% 116 Downtown TIF District $664,173 $2,726,588 $2,169,500 ($557,088) -20,431 118 Community Housing $1,925 $0 $0 $0 100.00% 119 Economic Development $41,000 $0 $31,000 $31,000 100.00% 120 Community Housing Fund $40,000 $274,269 $54,400 ($219,869) -80.17% 121 Housing Revolving Loans $14,400 $17,807 $0 ($17,807) -100.00% 123 Big Sky Economic Development Grant $65,000 $0 $0 $0 100.00% 143 North 7th Corridor TIF District $294,602 $1,048,500 $905,980 ($142,520) -13.59% City of Bozeman, MT 202 FY16 Approved Budget Department: COMMUNITY SERVICES Activity: Public Welfare 144 North East Urban Renewl TIF District $54,835 $321,312 $421,002 $99,690 31.03% 145 Mandeville Farm TIF $1,629 $0 $0 $0 100.00°A 176 Downtown BID $120,102 $135,195 $140,800 $5,605 4.15°A 186 Development Impacts(Big Box) $175,000 $56,248 $0 ($56,248) -100.00°A 191 Tourism BID $431,136 $422,048 $900,000 $477,952 113.25% 192 TIFD South Bozeman Technology $7,085 $0 $0 $0 100.00°A 883 CMC Bozeman Site Remediation $126,749 $0 $0 $0 100.00% Totals $2,503,687 $5,480,032 $5,127,739 City of Bozeman, MT 203 FY16 Approved Budget Department: COMMUNITY SERVICES Activity: Public Welfare PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved WL01 Tax Increment Districts 5 5 5 5 City of Bozeman, MT 204 FY16 Approved Budget Department: NON-DEPARTMENTAL Activity: Other PROGRAM INFORMATION Program Description: The Non-Departmental unit accounts for expenditures that are not associated with a specific city department. Examples include insurance premiums paid by the City,costs of leave pay-outs for terminating employees,contingency funds,etc. Major Objectives: To accurately budget and account for non-departmental costs. Budget Highlights: • General fund allocation of liability&property insurance-$298,200; • General fund contribution to the band-$6,000; •Contingency appropriation-$115,000; •Transfer to Police& Fire state share retirement(non-cash)-$2,059,000; • Payment to HRDC for Galavan-$89,277. Accomplishments: To properly account for non-departmental costs. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 205 FY16 Approved Budget Department: NON-DEPARTMENTAL Activity: Other FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $0 $0 $0 $0 100.00% Operating $4,905,981 $7,090,732 $7,105,156 $14,424 0.20% Capital $0 $0 $0 $0 100.00% Debt Service $0 $0 $0 $0 100.00% Transfers $2,344,741 $2,247,401 $2,640,794 $393,393 17.50% Totals $7,250,722 $9,338,133 $9,745,950 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change Change 8910 Insurance $4,140,400 $4,146,455 $4,854,825 $708,370 17.08% 8920 City Band $6,661 $6,000 $6,000 $0 0.00% 8940 Other/Contingencies $673,332 $2,849,000 $2,164,000 ($685,000) -24.04% 8960 Transfers $2,344,742 $2,247,401 $2,640,794 $393,393 17.50% 8970 Senior Transportation $85,587 $89,277 $80,331 ($8,946) -10.02% Totals $7,250,722 $9,338,133 $9,745,950 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 010 General Fund $1,181,490 $3,363,200 $2,842,290 ($520,910) -15.49% 103 Permissive Medical Levy Fund $2,124,374 $2,037,401 $2,346,544 $309,143 15.17% 131 Beautification of Bozeman $3 $0 $0 $0 100.00% 175 Senior Transportation Fund $85,584 $89,277 $80,331 ($8,946) -10.02% 720 Employee Health Insurance $3,859,271 $3,848,255 $4,476,785 $628,530 16.33% Totals $7,250,722 $9,338,133 $9,745,950 City of Bozeman, MT 206 FY16 Approved Budget Department: NON-DEPARTMENTAL Activity: Other PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14Actual FY15 Budgeted FY16 Approved WL01 Health Insurance:Plan Options Offered Health Insurar 5 5 5 5 Committee and MMIA Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved WL02 Pension Plans Participated In MPERA 3 3, 3 3 City of Bozeman, MT 207 FY16 Approved Budget Department: GENERAL OBLIGATION (G.O.) BONDS DEBT SERVICE Activity: Other PROGRAM INFORMATION Program Description: The General Obligation Bond division accounts for debt service payments associated with the transportation general obligation bonds. The$5 Million Transportation General Obligation bonds were sold on April 4, 1995. The first series of Library General Obligation bonds were sold in December 2002.The second Library General Obligation bonds were sold in April 2003. Both series were part of the voter-approved levy that was approved in November 2002. In November 2012,voters approved the issuance of $15 Million in General Obligation Bonds to fund Trails,Open Space, and Parks(TOP)Acquisition and Improvements. Major Objectives: •To accurately account for principal and interest payments on general obligation bonds. •To maintain adequate fund balance levels in the two debt service funds. Budget Highlights: Debt Service Payments Accomplishments: Anticipated for FY16: •Continue to make debt service payments in a timely manner. Adopted Work Plan Items: City of Bozeman, MT 208 FY16 Approved Budget Department: GENERAL OBLIGATION (G.O.) BONDS DEBT SERVICE Activity: Other FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $0 $0 $0 $0 100.00% Operating $0 $0 $0 $0 100.00% Capital $0 $0 $0 $0 100.00% Debt Service $706,975 $987,554 $1,353,891 $366,337 37.10% Transfers $0 $0 $0 $0 100.00% Totals $706,975 $987,554 $1,353,891 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $.hange %Change 9310 G.O.Bonds $706,975 $987,554 $1,353,891 $366,337 37.10% Totals $706,975 $987,554 $1,353,891 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Changs 301 Library Bonds $0 $0 $0 $0 100.00% 302 Transportation Bonds $0 $0 $0 $0 100.00°A 303 GO Refunding Series 2012 $706,975 $273,274 $274,675 $1,401 0.51% 304 Parks&Open Space Bond $0 $714,280 $1,079,216 $364,936 51.09% Totals $706,975 $987,554 $1,353,891 City of Bozeman, MT 209 FY16 Approved Budget Department: GENERAL OBLIGATION (G.O.) BONDS DEBT SERVICE Activity: Other PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved WL01 GO Bond Issues 3 4 3 3 City of Bozeman, MT 210 FY16 Approved Budget Department: SPECIAL IMPROVEMENT DISTRICT REVOLVING FUND Activity: Other PROGRAM INFORMATION Program Description: The SID Revolving Fund was established pursuant to Section 7-12-4221 MCA.This law states in part: "The Council or commission of any city or town which has heretofore created or may hereafter create any special improvement district or districts for any purpose may in its discretion create,establish,and maintain by ordinance a fund to be known and designated as the special improvement district revolving fund in order to secure prompt payment of any special improvement district bonds or sidewalk,curb, and alley approach warrants issued in payment of improvement made therein and the interest thereon as it becomes due." Major Objectives: •Secure prompt payment of any special improvement district bonds or sidewalk,curb,and alley approach warrants issued in payment of improvements made therein and the interest thereon as it becomes due. •Meet the requirements of state law. Budget Highlights: We used the Revolving Fund to provide a low-cost loan to finance the Story Street Reconstruction SID. Accomplishments: Anticipated for FY16: Provide a low-cost loan to finance the next identified reconstruction SID. Adopted Work Plan Items: Transportation - Loans and SID financing to reconsturction projects. City of Bozeman, MT 211 FY16 Approved Budget Department: SPECIAL IMPROVEMENT DISTRICT REVOLVING FUND Activity: Other FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $0 $0 $0 $0 100.00% Operating $0 $0 $0 $0 100.00% Capital $0 $0 $0 $0 100.00% Transfers $0 $0 $626,500 $626,500 100.00% Totals $0 $0 $626,500 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 9510 SID Bonds Revolving $0 $626,500 Totals $0 $626,500 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 300 SID Revolving Fund $0 $0 $626,500 $626,500 100.00% Totals $0 $0 $626,500 City of Bozeman, MT 212 FY16 Approved Budget Department: SPECIAL IMPROVEMENT DISTRICT REVOLVING FUND Activity: Other PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Effectiveness Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved PM01 State Minimum Fund Balance Requirement Met 5% Yes Yes Yes Yes City of Bozeman, MT 213 FY16 Approved Budget Department: SPECIAL DISTRICT DEBT Activity: Other PROGRAM INFORMATION Program Description: The Special Improvement District(SID)&Tax Increment Finance(TIF) bond budget unit is used to account for the payments of principal and interest on the various special improvement district bonds. Section 7-12-4102 MCA authorizes the city to create special improvement districts and 7-12-4206 authorizes the payment to be made from the fund. The City issues special improvement district bonds,assesses property taxpayers for the costs,collects the assessments, and in turn retires the bonds and pays the related interest expense. Major Objectives: To accurately account for principal and interest payments on SID&TIF Bonds. Budget Highlights: The budget includes appropriation authority necessary Accomplishments: Timely payment of debt requirements. Adopted Work Plan Items: No specific items identified this year. City of Bozeman, MT 214 FY16 Approved Budget Department: SPECIAL DISTRICT DEBT Activity: Other FINANCIAL INFORMATION Department Expenditures by Category Category FY14 Actual FY15 Approved FY16 Approved $Change %Change Salaries&Benefits $0 $0 $0 $0 100.00% Operating $0 $0 $0 $0 100.00% Capital $0 $0 $0 $0 100.00% Debt Service $547,760 $1,045,200 $379,800 ($665,400) -63.66% Debt Service $0 $428,388 $422,088 ($6,300) -1.47% Transfers $143,529 $0 $10,700 $10,700 100.00% Totals $691,289 $1,473,588 $812,588 Department Expenditures by Division Division FY14 Actual FY15 Approved FY16 Approved $Change %Change 9620 TIF Bonds $423,438 $428,388 $422,088 ($6,300) -1.47% 9710 SID Bonds $691,289 $1,045,200 $390,500 ($654,700) -62.64% Totals $1,114,727 $1,473,588 $812,588 Department Expenditures by Fund Fund FY14 Actual FY15 Approved FY16 Approved $Change %Change 305 Downtown TIF Bonds $0 $428,388 $422,088 ($6,300) -1.47% 310-441 SID Bond Funds $691,289 $1,045,200 $390,500 ($654,700) -62.64% Totals $691,289 $1,473,588 $812,588 City of Bozeman, MT 215 FY16 Approved Budget Department: SPECIAL DISTRICT DEBT Activity: Other PERFORMANCE - WORKLOAD INFORMATION Department Performance Measures: Workload Measures Standard FY13 Actual FY14 Actual FY15 Budgeted FY16 Approved WL01 Tax Increment District:Number of Bond Issues 1 1 1 1 WL02 TID-Reimbursement Agreements 0 0 1 1 WL03 TID-Interlocal Agreements 1 1 1 1 City of Bozeman, MT 216 FY16 Approved Budget APPENDIX The Appendix includes: Capital Expenditures Summary Water and Wastewater Rate Increase Table Consumer Price Index Table Debt Service Schedules Reference Table Staffing Summary Glossary of Terms City of Bozeman, MT 217 FY16 Approved Budget CAPITAL EXPENDITURES SUMMARY DIVISION CAPITAL TYPE PROJECT DESCRIPTION FY16 Approved CITY COMMISSION M&E:COMPUTER HARDWARE COMMISION ROOM:WIRELESS MIC SYSTEM $8,500 OFFICE FURNITURE-DESK,CHAIR,GLASS PARTITION NEIGHBORHOOD M&E:OFFICE EQUIP+FURNITUR FOR NEIGHBORHOOD COORDINATOR POSITION-UPSTAIRS $5,000 PROGRAM IN CITY HALL GF080-CITY WIDE ROUTER AND SWITCH REPLACEMENT AS $40,000 INFORMATION M&E:COMPUTER HARDWARE PART OF THE NORMAL REPLCMNT CYCLE FOR THIS EQUIP TECHNOLOGY GF079-REPLACEMENT OF PROFESSIONAL BUILD SWITCHES $25,000 M&E:COMPUTER SOFTWARE GF197-OFFICE 2013 UPGRADE $70,000 CITY-WIDE ADA IMPROVEMENTS FACILITIES-CITY HALL BLD:BUILDINGS+BLDG DESIGN CIP GF103 ADA COMPLIANCE IMPROVEMENTS $15,000 CIP GF221 MODIFY AND IMPROVE BASEMENT RESTROOM FACILITIES-SENIOR BLD:BUILDINGS+BLDG DESIGN LAYOUT $20,000 CENTER CIP GF104 ENERGY UPGRADES @ SENIOR CENTER $30,000 FACILITIES-FIRE STATION BLD:BUILDINGS+BLDG DESIGN CIP GF201 SIDING REPLACEMENT $24,000 #2 FACILITIES-VEHICLE IMP:INFRASTRUCTURE+IMPROV CIP GF202 INSTALL IRRIGATION SYSTEM AND COMPLETE MAINTENANCE NEEDED LANDSCAPING CIP $15,500 CIP-GF220:REPLACE WORN OVERHEAD DOORS AND FACILITIES-SHOP SEALS $30,000 IMP:INFRASTRUCTURE+IMPROV COMPLEX CIP-GF237:ANNUAL STORMWATER SYSTEM ENHANCEMNT PROGRAM-CITY SHOPS COMPLEX $50,000 CIP GF053: REPLACEMENT OF 3 PATROL VEHICLES $162,000 THIS COST INCLUDES THE EQUIPMENT NEEDED TO MAKE THIS CAR PATROL SERVICE READY;(MDT,VIDEO POLICE OPERATIONS VEH:AUTOS+LIGHT TRUCKS CAMERA,RADAR,RADIO,TOP LIGHTS,SIREN, WEAPONS,WEAPON RACK AND ELECTRONIC TICKETING HARDWARE) CIP GF051 REPLACEMENT OF 1 ANIMAL CONTROL TRUCK $33,000 WITH ANIMAL CARRIER CEMETERY OPERATIONS IMP:INFRASTRUCTURE+IMPROV CEMETERY IRRIGATION PROJECT $50,000 IMP:INFRASTRUCTURE+IMPROV GF 194-PARK SIGNAGE CONTINUTATION-FY16 $10,000 PARK OPERATIONS M&E:MACH+EQUIP/HEAVY TRUK GF 034 LARGE DECK MOWER $59,000 RECREATION OPERATIONS BLD:BUILDINGS+BLDG DESIGN POOL DESIGN(PART 2) $10,000 RECREATION PROGRAMS VEH:AUTOS+LIGHT TRUCKS CIP-GF216:12 PASSENGER VAN $15,000 GENERAL FUND-CAPITAL EXPENDITURES $672,000 M&E:COMPUTER SOFTWARE MOD SUNGARD SFTWR TO BETTER REFLECT REVIEW PROCES $7,500 COMMUNITY DEVELOPMENT FUND-CAPITAL EXPENDITURES $7,500 CT010:SHARED-USE PATH-N 19TH AVE(BAXTER TO STREET CONSTRUCTION IMP:INFRASTRUCTURE+IMPROV VALLEY CENTER) $100,000 CT011:DEFICIENT CURBS&CROSSWALKS $139,548 COMMUNITY TRANSPORTATION FUND-CAPITAL EXPENDITURES $239,548 CHIP SEAL,MILL AND OVERLAY PROJECTS. $330,000 PEDESTRIAN RAMPS-ADA $25,000 STREET MAINTENANCE IMP:INFRASTRUCTURE+IMPROV THERMOPLASTIC LANE MARKING PROJECTS $25,000 CURB,GUTTER AND SIDEWALK REPLACEMENT PROGRAM. $50,000 STR51:MILL&OVERLAY PROJECTS $462,000 GAS TAX FUND-CAPITAL EXPENDITURES $892,000 STREET OPERATIONS BLD:BUILDINGS+BLDG DESIGN CIP STR47:STORAGE BUILDING REPLACEMENT OPTIONS AND DESIGNS AT VEHICLE MAINTENANCE SHOP SITE $50,000 City of Bozeman, MT 218 FY16 Approved Budget DIVISION CAPITAL TYPE PROJECT DESCRIPTION FY16 Approved CIP STR30:MEDIANS&BOULEVARD MAINTENANCE $50,000 IMP:INFRASTRUCTURE+IMPROV CIP STR52:STREET IMPROVEMENTS-CHIP SEAL $200,000 FY16 ADDED-PREVENTATIVE MAINTENANCE $287,998 CIP STR45-SMALL VACUUM UNIT FOR PEDESTRIAN RAMPS AND SIDEWALKS $40,000 STREET OPERATIONS CIP STR43-SELF PROPELLED,SELF LOADING ASPHALT M&E:MACH+EQUIP/HEAVY TRUK MILLING MACHINE W/TRAILER $375,000 CIP STR48:USED GRAIN BODY TRUCKS $50,000 CIP STR49:SANDERS(7 YR REPLACEMENT SCHEDULE) $10,000 CIP STR50:PLOWS(7 YR REPLACEMENT SCHEDULE) $10,000 CIP STR46:REPLACE#1134-1988 1 TON 2 WHEEL DRIVE VEH:AUTOS+LIGHT TRUCKS CHEVY C-3500 $28,500 CIP SCR01:ANNUAL CURB REPLACEMENT&CONCRETE STREET CONSTRUCTION IMP:INFRASTRUCTURE+IMPROV REPAIR PROGRAM $60,000 CIP SCR09:S CHURCH(STORY TO BABCOCK) $200,000 TRAFFIC SIGNS AND IMP:INFRASTRUCTURE+IMPROV CIP STR20-BIKE PATH IMPROVEMENTS AS RECOMMENDED $25,000 MARKERS BY BABAS. VEH:AUTOS+LIGHT TRUCKS CIP STR44:TRUCK TO REPLACE#3081 $40,000 STREET MAINTENANCE FUND-CAPITAL EXPENDITURES $1,426,498 CIP SIF01:R.O.W.ACQUISITION $132,000 CIP SIF40:BROADWAY&MAIN(INTERSECTION) $660,000 CIP SIF48:COTTONWOOD(FALLOR TO ALPHA) $2,543,640 CIP SIF49:OAK STREET(15TH TO 19TH) $330,000 CIP SIF50:LAUREL PARKWAY(DURSTON TO BABCOCK) $700,000 CIP SIF52:KAGY(WILLSON TO 19TH)ENGINEERING $858,000 CIP SIF53:OAK(L TO COTTONWOOD)ENGINEERING $500,000 STREET OPERATIONS IMP:INFRASTRUCTURE+IMPROV CIP SIF54:FERGUSON(BAXTER TO OAK) $900,000 CIP SIF59:DURSTON(FOWLER TO WEST CITY LIMIT) ENGINEERING SERVICES $265,000 CIP SIF63:COTTONWOOD(FALLON TO BAXTER)ENGINEER $250,000 CIP SIF64:DURSTON(WEST CITY LIMIT TO COTTONWOOD) $1,012,000 SIF42-BAXTER DAVIS INTERSECTION-COMMISSION APPROVED INCREASE TO FY15 PROJECT BUDGET-TO OCCUR IN FY16(4/13/15 MEETING) $675,000 STREET IMPACT FEE FUND-CAPITAL EXPENDITURES $8,825,640 FY16-ADDED LOCAL SHARE STREET ARTERIAL CONST $575,996 STREET CONSTRUCTION IMP:INFRASTRUCTURE+IMPROV APPROVED INCREASE TO FY15 PROJECT-TO OCCUR IN FY16 STREET ARTERIAL CONSTRCUTION FUND-CAPITAL EXPENDTIURES $1,000,996 _ FIRE OPERATIONS I VEH:AUTOS+LIGHT TRUCKS CIP:FE07-FIRE STAFF VEHICLE REPLACEMENT $40,000 FIRE DEPARTMENT CAPITAL EQUIPMENT REPLACEMENT FUND-CAPITAL EXPENDITURES $40,000 FY16:SCRO7-N.WALLACE(LAMME TO TAMARACK) $1,253,000 (50%SID FUNDED-LOAN FROM REVOLVING 300) STREET CONSTRUCTION IMP:INFRASTRUCTURE+IMPROV (50%STREET&CURB RECONSTRUCTION FUNDED-111) FY16:DOWNTOWN SIDESTREETS $4,500,000 (WILL BE FUNDED BY BOND) FY16:SIDEWALK PROGRAM $400,000 CONSTRUCTION FUNDS-CAPITAL EXPENDITURES $6,153,000 IMP:INFRASTRUCTURE+IMPROV LIBRARY OPERATIONS M&E:COMPUTER HARDWARE CIP:LIB06:PUBLIC PC/LAPTOP REPLACEMENT $50,000 CIP LIB04:UPGRADE CIRCULATION BOOK DROP M&E:COMPUTER SOFTWARE SOFTWARE;REPLACE 3 SELF-CHECK MACHINES $38,000 LIBRARY DEPRECIATION FUND-CAPITAL EXPENDITURES $98,000 G.I.S. M&E:COMPUTER SOFTWARE CIP GIS01 -SERVICE REQUEST SYSTEM(311)INTERNAL $15,000 IftWATER TREATMNT PLANT VEH AUTuS+,LIGHT TIRUCKSSV CIP W25:VEHICLE $45,000 City of Bozeman, MT 219 FY16 Approved Budget DIVISION CAPITAL TYPE PROJECT DESCRIPTION FY16 Approved WATER CONSERVATION M&E:COMPUTER SOFTWARE CIP WCO2:WATER BUDGET TOOLS $45,000 CIP GF220:REPLACE WORN OVERHEAD DOORS&SEALS AT THE SHOPS COMPLEX $10,000 BLD:BUILDINGS+BLDG DESIGN CIP W37:PEAR ST BOOSTER STATION REHAB $200,000 CIP WW56:LAUREL GLEN VEHICLE STORAGE $50,000 WATER OPERATIONS CIP GF199:PROFESSIONAL BUILDING REMODEL PRELIM DEPARTMENT ALLOCATION-WATER $100,000 M&E:COMPUTER SOFTWARE CIP GF225:COGNOS-BUSINESS INTELLIGENCE UPGRADE $14,400 CIP W38:REPLACE#2633-1998 1/2 TON CHEVY PICKUP/ VEH:AUTOS+LIGHT TRUCKS BACKFLOW $27,000 • CIP W03:ENGINEERING/DESIGN FOR ANNUAL WATER PIPE WATER CONSTRUCTION IMP:INFRASTRUCTURE+IMPROV REPLACEMENT PROGRAM $22,500 CIP W04-16:WATER PIPE REPLACEMENT PROGRAM-CONST IN 2016 $1,982,797 WATER $2,521,697 STORAGE TANK IMP:INFRASTRUCTURE+IMPROV WIF03:5.3MG CONCRETE WATER STORAGE RESERVOIR $6,600,000 CONSTRUCTION SOURDOUGH STORAGE TANK CONSTRUCTION-CAPITAL EXPENDITURES $6,600,000 WIF11:WATER MAIN EXTENSION-FERGUSON AVE(DURSTON WATER OPERATIONS IMP:INFRASTRUCTURE+IMPROV $132,000 TO OAK STREET) WATER IMPACT FEE $132,000 CIP WW47:BURRUP LIFT STATION REHAB $100,000 CIP GF220:REPLACE WORN OVERHEAD DOORS AND SEALS BLD:BUILDINGS+BLDG DESIGN AT THE SHOPS COMPLEX $10,000 WASTEWATER CIP GF199:PROFESSIONAL BUILDING REMODEL OPERATIONS PRELIM DEPARTMENT ALLOCATIONS-SEWER $100,000 M&E:COMPUTER SOFTWARE CIP GF225:COGNOS-BUSINESS INTELLIGENCE UPGRADE $14,400 CIP WW48:SLRAT ACOUSTIC SEWER PIPE ASSESSMENT M&E:MACH+EQUIP/HEAVY TRUK TOOL $25,000 WW07 ENGINEERING PROJECT DESIGN $22,500 WW08-16 WASTEWATER PIPE REPLACEMENT $1,074,919 WASTEWATER IMP:INFRASTRUCTURE+IMPROV PROPOSED-SOUTH UNIVERSITY DISTRICT(UTILITY $197,800 CONSTRUCTION PORTION-REMAINDER IN IMPACT FEE FUND 630) PROPOSED-BRIDGER DRIVE EXTENSION(UTILITY $136,000 PORTION-REMAINDER IN IMPACT FEE FUND 630) CIP WW38:#3 PERFORATED SCREEN&WASHER COMPACTOR $140,000 WASTEWATER PLANT CIP WW39:SANDLAST&PAINT OLD CLARIFIER DRIVES, OPERATIONA BLD:BUILDINGS+BLDG DESIGN BEACHES,BAFFLES&WEIRS $85,000 CIP WW45:FINAL CLARIFIER LAUNDER COVER $40,000 WASTE WATER $1,995,619 PROPOSED:SOUTH UNIVERSITY DISTRICT(IMPACT FEE $922,200 WASTEWATER IMP:INFRASTRUCTURE+IMPROV CONSTRUCTION PROPOSED:BRIDGER DRIVE EXTENSION(IMPACT FEE $264,000 PORTION-REMAINDER IN FUND 620) WASTE WATER IMPACT FEE $1,186,200 IMP:INFRASTRUCTURE+IMPROV SW40:OVERLAY LANDFILL ROAD $20,000 SOLIDWASTE COLL SW37:SIDE LOAD PACKER REPLACEMENT $138,043 OPERATION M&E:MACH+EQUIP/HEAVY TRUK SW38:SIDE LOAD TRUCK REPLACEMENT $290,000 SW44:COMPOST TURNER $80,000 RECYCLING M&E:MACH+EQUIP/HEAVY TRUK SW35:CURBSIDE RECYCLING TRUCK REPLACEMENT $290,000 SOLID WASTE $1,088,043 OPERATIONS IMP:INFRASTRUCTURE+IMPROV GF065:E-DISCOVERTY SOFTWARE $100,000 City of Bozeman, MT 220 FY16 Approved Budget DIVISION CAPITAL TYPE PROJECT DESCRIPTION FY16 Approved LANDFILL CLOSURE COSTS $100,000 CIP-P004:SURFACE PARKING LOT HARDWARE& M&E:COMPUTER HARDWARE SOFTWARE SYSTEMS $50,000 CIP-P005:PORTABLE RADIO REPLACEMENT $18,000 OTHER IMPROVEMENTS CIP-P001:WILLSON LOT REDESIGN AND IMPROV $150,000 PARKING FUND $218,000 STRM04:ANNUAL STORMWATER PIPE REHAB-DESIGN $22,500 ADMINISTRATION:ENFORC+ IMP:INFRASTRUCTURE+IMPROV STRM14:11TH&LAMME-SEPARATION SYSTEM $20,000 MAP STRM15:ROUSE&LINCOLN-SEPARATION SYSTEM $40,000 M&E:COMPUTER SOFTWARE STRM17:CITYWORKS PLL PERMIT SOFTWARE $30,000 CONSTRUCTION IMP:INFRASTRUCTURE+IMPROV SYSTEM ENHANCEMENTS $96,650 PROJECTS STORM WATER UTILITY $231,650 VM01:HEAVY DUTY TWO POST LIFT $15,000 OPERATIONS BLD:BUILDINGS+BLDG DESIGN LANDSCAPING FOR THE LOWER YARD $15,500 VEHICLE MAINTENANCE $30,500 GRAND TOTAL- CAPITAL EXPENDITURES $33,458,891 City of Bozeman, MT 221 FY16 Approved Budget WATER &WASTEWATER RATE INCREASES /Calendar Year I Water Rates Wastewater Rates Storm Water Rates - i 1989 7.0% 12.0% � 1990 6.5% ! 10.5% 1991 4.5% 9.0% _ 1993 - 9.5% 1994 5.0% 9.5% 1995 - 12.0% 1996 4.0% 4.0% _ 1996 Surcharge - 25.0% 1998 Surcharge - 20.0% 1998 3.0% 3.0% 1999 7.0% 28.0% 2000 3.0% - 2001 7.0% 3.0% 2003 6.0% - 2005 10.0% 15.0% 2006 10.0% 10.0% 2007 - 5.0% 2008 - 9.0% 2009 3.2% 10.2% 2010 3.2% 10.2% 2011 4.5% 6% 2012 4.5% 6% Utility Created 2013 3.0% 3.0% 4.0% 2014 0% 3.0% 4.0% 2015 0% 3.0% Restructuring-2015 2016 2.5% 3.0% Restructuring-2016 City of Bozeman, MT 222 FY16 Approved Budget US CONSUMER PRICE INDEX The City uses the Consumer Price Index as a general gauge of price inflation. Consumer Price Index-All Items,Unadjusted, Urban Consumers (CPI-U) Source: Bureau of Labor Statistics,US Dept of Labor Year Ending CPI-U % Change December, 2001 176.7 1.6% 2002 180.9 2.4% 2003 184.3 1.9% 2004 190.3 3.3% 2005 196.8 3.4% 2006 201.8 2.5% 2007 210.0 4.1% 2008 210.2 0.1% 2009 216.0 2.7% 2010 219.2 1.5% 2011 225.7 3.0% 2012 229.6 1.7% 2013 233.0 1.5% 2014 234.8 0.8% The City's Living Wage Ordinance bases increase on the CPI-U for Western States. Consumer Price Index, WESTERN STATES-All Items, Unadjusted, Urban Consumers (CPI-U). Source: Bureau of Labor Statistics, US Dept of Labor ANNUAL CPI-U Western % Change i2001 181.2 3.7% i 2002 184.7 1.9% 2003 I 188.6 2.1% 2004 193.0 2.3% 2005 198.9 3.1% 2006 205.7 3.4% 2007 212.2 3.2% 2008 219.6 3.5% 2009 218.8 (0.4%) 2010 221.2 1.1% 2011 227.5 2.9% 2012 232.4 2.2% 2013 236.1 1.6% 2014 I 239.1 1.3% City of Bozeman, MT 223 FY16 Approved Budget TRAILS, OPEN SPACE AND PARKS BOND SCHEDULES CITY OF BOZEMAN General Obligation Refunding Bonds, Trails, Open Space & Parks, Series 2014 DEBT SERVICE SCHEDULE Payment Principal Interest Interest Semi-Annual Principal Due Payment Rate Payment Payment Balance 5,100,000.00 1/1/2016 174,884.38 174,884.38 7/1/2016 110,000.00 1.000% 82,406.25 192,406.25 4,990,000.00 1/1/2017 81,856.25 81,856.25 7/1/2017 205,000.00 2.000% 81,856.25 286,856.25 4,785,000.00 1/1/2018 79,806.25 79,806.25 7/1/2018 210,000.00 2.000% 79,806.25 289,806.25 4,575,000.00 1/1/2019 77,706.25 77,706.25 7/1/2019 215,000.00 2.000% 77,706.25 292,706.25 4,360,000.00 1/1/2020 75,556.25 75,556.25 7/1/2020 215,000.00 2.000% 75,556.25 290,556.25 4,145,000.00 1/1/2021 73,406.25 73,406.25 7/1/2021 220,000.00 2.250% 73,406.25 293,406.25 3,925,000.00 1/1/2022 _ 71,206.25 71,206.25 7/1/2022 225,000.00 2.250% 71,206.25 296,206.25 3,700,000.00 1/1/2023 68,675.00 68,675.00 7/1/2023 230,000.00 2.500% 68,675.00 298,675.00 3,470,000.00 1/1/2024 65,800.00 65,800.00 7/1/2024 235,000.00 2.500% 65,800.00 300,800.00 3,235,000.00 1/1/2025 62,862.50 62,862.50 7/1/2025 245,000.00 2.500% 62,862.50 307,862.50 2,990,000.00 1/1/2026 59,800.00 59,800.00 7/1/2026 250,000.00 4.000% 59,800.00 309,800.00 2,740,000.00 1/1/2027 54,800.00 54,800.00 7/1/2027 260,000.00 4.000% 54,800.00 314,800.00 2,480,000.00 1/1/2028 49,600.00 49,600.00 7/1/2028 270,000.00 4.000% 49,600.00 319,600.00 2,210,000.00 1/1/2029 _ 44,200.00 44,200.00 7/1/2029 280,000.00 4.000% 44,200.00 324,200.00 1,930,000.00 City of Bozeman, MT 224 FY16 Approved Budget Payment Principal Interest Interest Semi-Annual Principal Due Payment Rate Payment Payment Balance 1/1/2030 38,600.00 38,600.00 7/1/2030 290,000.00 4.000% 38,600.00 328,600.00 1,640,000.00 1/1/2031 32,800.00 32,800.00 7/1/2031 _ 305,000.00 4.000% 32,800.00 337,800.00 1,335,000.00 1/1/2032 26,700.00 26,700.00 7/1/2032 315,000.00 4.000% 26,700.00 341,700.00 1,020,000.00 1/1/2033 20,400.00 20,400.00 7/1/2033 325,000.00 4.000% 20,400.00 345,400.00 695,000.00 1/1/2034 13,900.00 13,900.00 7/1/2034 340,000.00 4.000% 13,900.00 353,900.00 355,000.00 1/1/2035 7,100.00 7,100.00 7/1/2035 355,000.00 4.000% 7,100.00 362,100.00 TOTALS 5,100,000.00 2,266,840.63 7,366,840.63 City of Bozeman, MT 225 FY16 Approved Budget CITY OF BOZEMAN General Obligation Refunding Bonds, Trails, Open Space & Parks, Series 2013 DEBT SERVICE SCHEDULE Payment Principal Interest Interest Semi-Annual Principal Due Payment Rate Payment Payment Balance 9,900,000.00 1/1/2015 328,567.78 328,567.78 7/1/2015 225,000.00 2.000% 160,712.50 385,712.50 9,675,000.00 1/1/2016 158,462.50 158,462.50 7/1/2016 395,000.00 2.000% 158,462.50 553,462.50 9,280,000.00 1/1/2017 154,512.50 154,512.50 7/1/2017 405,000.00 2.000% 154,512.50 559,512.50 8,875,000.00 1/1/2018 150,462.50 150,462.50 7/1/2018 410,000.00 2.000% 150,462.50 560,462.50 8,465,000.00 1/1/2019 146,362.50 146,362.50 7/1/2019 420,000.00 2.000% 146,362.50 566,362.50 8,045,000.00 1/1/2020 142,162.50 142,162.50 7/1/2020 430,000.00 2.250% 142,162.50 572,162.50 7,615,000.00 1/1/2021 137,325.00 137,325.00 7/1/2021 435,000.00 2.500% 137,325.00 572,325.00 7,180,000.00 1/1/2022 131,887.50 131,887.50 7/1/2022 450,000.00 2.750% 131,887.50 581,887.50 6,730,000.00 1/1/2023 125,700.00 125,700.00 7/1/2023 460,000.00 3.000% 125,700.00 585,700.00 6,270,000.00 1/1/2024 _ 118,800.00 118,800.00 7/1/2024 475,000.00 2.800% 118,800.00 593,800.00 5,795,000.00 1/1/2025 112,150.00 112,150.00 7/1/2025 490,000.00 3.250% 112,150.00 602,150.00 5,305,000.00 1/1/2026 104,187.50 104,187.50 7/1/2026 505,000.00 3.500% 104,187.50 609,187.50 4,800,000.00 1/1/2027 95,350.00 95,350.00 7/1/2027 520,000.00 3.750% 95,350.00 615,350.00 4,280,000.00 1/1/2028 85,600.00 85,600.00 7/1/2028 540,000.00 4.000% 85,600.00 625,600.00 3,740,000.00 1/1/2029 74,800.00 74,800.00 7/1/2029 565,000.00 4.000% 74,800.00 639,800.00 3,175,000.00 1/1/2030 63,500.00 63,500.00 7/1/2030 585,000.00 4.000% 63,500.00 648,500.00 2,590,000.00 1/1/2031 _ 51,800.00 51,800.00 7/1/2031 610,000.00 4.000% 51,800.00 661,800.00 1,980,000.00 City of Bozeman, MT 226 FY16 Approved Budget 1/1/2032 39,600.00 39,600.00 7/1/2032 635,000.00 4.000% 39,600.00 674,600.00 1,345,000.00 1/1/2033 26,900.00 26,900.00 7/1/2033 660,000.00 4.000% 26,900.00 686,900.00 685,000.00 1/1/2034 13,700.00 13,700.00 7/1/2034 685,000.00 4.000% 13,700.00 698,700.00 TOTALS 9,900,000.00 4,355,805.28 14,255,805.28 City of Bozeman, MT 227 FY16 Approved Budget LIBRARY G.O. BOND SCHEDULE CITY OF BOZEMAN General Obligation Refunding Bonds, Series 2012 DEBT SERVICE SCHEDULE Payment Principal Interest Interest Semi-Annual Principal Due Payment Rate Payment Payment Balance 6/14/2012 3,080,000.00 1/1/2013 32,381.88 32,381.88 7/1/2013 635,000.00 2.000% 29,587.50 664,587.50 2,445,000.00 1/1/2014 23,237.50 23,237.50 7/1/2014 660,000.00 2.000% 23,237.50 683,237.50 1,785,000.00 1/1/2015 16,637.50 16,637.50 7/1/2015 240,000.00 1.500% 16,637.50 256,637.50 1,545,000.00 1/1/2016 14,837.50 14,837.50 7/1/2016 245,000.00 1.500% 14,837.50 259,837.50 1,300,000.00 1/1/2017 13,000.00 13,000.00 7/1/2017 250,000.00 2.000% 13,000.00 263,000.00 1,050,000.00 1/1/2018 10,500.00 _ 10,500.00 7/1/2018 255,000.00 2.000% 10,500.00 265,500.00 795,000.00 1/1/2019 7,950.00 7,950.00 7/1/2019 260,000.00 2.000% 7,950.00 267,950.00 535,000.00 1/1/2020 5,350.00 5,350.00 7/1/2020 265,000.00 2.000% 5,350.00 270,350.00 270,000.00 1/1/2021 2,700.00 2,700.00 7/1/2021 270,000.00 2.000% 2,700.00 272,700.00 - TOTALS 3,080,000.00 250,394.38 3,330,394.38 City of Bozeman, MT 228 FY16 Approved Budget TAX INCREMENT URBAN RE NEWAL REVENUE BONDS, SERIES CITY OF BOZEMAN TAX INCREMENT URBAN RENEWAL REVENUE BONDS, SERIES 2007 (DOWNTOWN BOZEMAN IMPROVEMENT DISTRICT) DEBT SERVICE SCHEDULE Payment I Principal Interest Interest Semi-Annual Principal Date I Payment Rate Payment Payment Balance I - - January 1, 2015 _ $ - - 117,943.75 117,943.75 July 1, 2015 $ 190,000.00 4.00 117,943.75 307,943.75 4,825,000.00 January 1, 2016 $ - - 114,143.75 114,143.75 July 1, 2016 $ 195,000.00 4.00 114,143.75 309,143.75 4,630,000.00 January 1, 2017 $ - - 110,243.75 110,243.75 July 1, 2017 $ 205,000.00 4.00 110,243.75 315,243.75 4,425,000.00 January 1, 2018 $ - - 106,143.75 106,143.75 July 1, 2018 $ 210,000.00 4.15 106,143.75 316,143.75 4,215,000.00 January 1, 2019 $ - - 101,786.25 101,786.25 July 1, 2019 $ 220,000.00 4.25 101,786.25 321,786.25 3,995,000.00 January 1, 2020 $ - - 97,111.25 97,111.25 July 1, 2020 $ 230,000.00 4.40 97,111.25 327,111.25 3,765,000.00 January 1, 2021 $ - - 92,051.25 92,051.25 July 1, 2021 $ 240,000.00 4.50 92,051.25 332,051.25 3,525,000.00 January 1, 2022 $ - - 86,651.25 86,651.25 July 1, 2022 $ 250,000.00 4.60 86,651.25 336,651.25 3,275,000.00 January 1, 2023 $ - - 80,901.25 80,901.25 July 1, 2023 $ 260,000.00 4.70 80,901.25 340,901.25 3,015,000.00 January 1, 2024 $ - - 74,791.25 74,791.25 July 1, 2024 $ 275,000.00 4.80 74,791.25 349,791.25 2,740,000.00 January 1, 2025 $ - - 68,191.25 68,191.25 July 1, 2025 $ 290,000.00 4.95 68,191.25 358,191.25 2,450,000.00 January 1, 2026 $ - - 61,013.75 61,013.75 July 1, 2026 $ 300,000.00 4.95 61,013.75 361,013.75 2,150,000.00 January 1, 2027 $ - - 53,588.75 53,588.75 July 1, 2027 $ 315,000.00 4.95 53,588.75 368,588.75 1,835,000.00 January 1, 2028 $ - - 45,792.50 45,792.50 July 1, 2028 $ 330,000.00 4.95 45,792.50 375,792.50 1,505,000.00 January 1, 2029 $ - - 37,625.00 37,625.00 July 1, 2029 $ 350,000.00 5.00 37,625.00 387,625.00 1,155,000.00 January 1, 2030 $ - - 28,875.00 28,875.00 July 1, 2030 $ 365,000.00 5.00 28,875.00 393,875.00 790,000.00 January 1, 2031 $ - - 19,750.00 19,750.00 July 1, 2031 $ 385,000.00 5.00 19,750.00 404,750.00 405,000.00 January 1, 2032 $ - - 10,125.00 10,125.00 July 1, 2032 $ 405,000.00 5.00 10,125.00 415,125.00 0.00 rTOTALS $ 6,270,000.00 = 4,317,205.00 10,587,205.00 ' City of Bozeman, MT 229 FY16 Approved Budget Reference Table This table is meant to assist you in finding financial data by department alphabetically. Dept Fund Department Fund Smry Stmt Page Number Administrative Services General 110 76 Building Inspection Special Revenue _ 133 78 Cemetery General 175 76 City Attorney General _ 105_ 76 City Attorney: Victim Witness Advocate Special Revenue 105 82 City Commission General 95_ 76 City Manager General 98 76 Community Development Special Revenue _ 115 76 Community Services General 197 76 Community Services: NE Urban Renewal Special Revenue _ 197_ 83 Community Services: Community Housing Special Revenue 197 79 Community Services: Downtown BID Special Revenue _ 197_ 84 Community Services: Downtown TIF District Special Revenue 197 79 Community Services: Housing Revolving Loan Special Revenue 197 79 Community Services: N. 7th Corridor TIF Special Revenue 197 82 Community Services: Tourism BID Special Revenue _ 197_ 85 Community Services: Mandeville Farm TIF Special Revenue 197 83 Facilities Management General 118 76 Fire General 128 76 Fire: Capital & Equipment Replacement Special Revenue 128 85 Fire: Impact Fees Special Revenue 128 78 Forestry: Tree Maintenance Special Revenue 184 78 General Obligation Debt Service Debt Service 204 86 Library General 188 76 Library: Depreciation Capital Projects 188 87 Library: Special Revenue Special Revenue 188 81 Municipal Court General 101 76 Non-Departmental General 201 76 Non-Departmental: Employee Health Insurance _Internal Service 201 91 Non-Departmental: Permissive Medical Special Revenue 201 77 Non-Departmental: Senior Transportation Special Revenue 201 83 Parking Enterprise Fund 136 90 Parks General 179 76 Parks: Improvement Grants Special Revenue 179 84 Parks: Special Revenue Special Revenue 179 81 Police General 121 76 Police: Domestic Violence Special Revenue 121 82 Police: Drug Forfeiture Special Revenue 121 80 Police: Special Revenue Special Revenue 121 82 Public Works Administration Enterprise Fund 139 88 Recreation General 191 76 Recreation: Special Revenue Special Revenue 191 81 Recreation: Story Mansion Operating Special Revenue 191 85 City of Bozeman, MT 230 FY16 Approved Budget Department Dept Fund Fund Smry Stmt Page Number Solid Waste Collection & Recycling Enterprise Fund 167 89 Solid Waste: Disposal Enterprise Fund 170 89 Special Improvement District Debt Service 207 86 Storm Water Enterprise Fund 164 90 Streets General Fund 143 76 Streets: Arterial Street Construction Special Revenue 143 82 Streets: Community Transportation Fund Special Revenue _ 143_ 77 Streets: Construction Funds Capital Projects 143 87 Streets: Gas Tax Fund Special Revenue _ 143 77 Streets: Impact Fees Special Revenue 143 78 Streets: Lighting Districts Special Revenue _ 143_ 83 Streets: Maintenance Fund Special Revenue 143 77 Vehicle Maintenance Internal Service 172_ 91 Wastewater Fund (WRF) Enterprise Fund 160 89 Wastewater Fund: Impact Fees Enterprise Fund _ 160 89 Wastewater Operations Enterprise Fund 157 89 Water Fund (WTP) Enterprise Fund _ 149_ 88 Water Fund (WTP): Impact Fees Enterprise Fund 149 88 Water Operations Enterprise Fund 153 88 City of Bozeman, MT 231 FY16 Approved Budget Staffing Cost Summary Revised Approved FY15 FY16 GENERAL GOVERNMENT City Commission 2.10 2.10 City Manager 5.00 6.00 Municipal Court 8.50 8.50 City Attorney 10.20 10.20 Administrative Services 21.50 21.50 Community Development 11.60 11.60 Building Maintenance 3.50 3.50 TOTAL GENERAL GOVERNMENT 62.40 63.40 PUBLIC SAFETY Police Department 71.55 71.70 Fire Department 46.00 46.00 Building Inspection 14.50 18.50 Parking 6.00 6.00 TOTAL PUBLIC SAFETY 138.05 142.20 PUBLIC SERVICES Public Works Administration/Engineering 10.25 10.25 Streets 18.85 18.85 Storm Water 6.25 6.25 Water Plant 10.50 10.50 Water Operations 13.45 14.45 Wastewater Operations 13.30 13.30 Wastewater Plant 13.75 14.75 Solid Waste Collection/Recycling 15.15 15.15 Vehicle Maintenance 6.50 6.50 TOTAL PUBLIC SERVICES 108.00 110.00 PUBLIC WELFARE Cemetery(numerous short terms) 5.04 5.04 Parks(numerous short terms) 13.51 14.51 Forestry 5.65 5.65 Library 25.14 26.02 Recreation(numerous short terms) 23.55 23.55 Community Services 3.50 3.50 TOTAL PUBLIC WELFARE 76.39 78.27 TOTAL EMPLOYEES 384.84 393.87 Net FTE Increase from Previous Year 9.40 9.03 %Increase from Previous Year 2.5% 2.3% City of Bozeman, MT 232 FY16 Approved Budget GLOSSARY OF KEY TERMS ACCRUAL BASIS A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. AMERICAN RECOVERY Federal legislation signed in early 2009. Commonly referred to as & REINVESTMENT ACT the "Stimulus Bill" or"stimulus." (ARRA) APPROPRIATION Legal authorization granted by City Commission to make expenditures and incur obligations. ARRA See "American Recovery& Reinvestment Act" ASSESSED VALUATION A value that is established for real and personal property for use as a basis for levying property taxes. (For the City of Bozeman, Property values are established by the Montana Department of Revenue.) ASSET Resources owned or held by a government having monetary value. AVAILABLE Refers to the funds remaining from the prior years which are available for (UNDESIGNATED) appropriation and expenditure in the current year FUND BALANCE. BALANCED BUDGET Refers to a government budget with revenues equal to expenditures. BOND A written promise to pay a sum of money on a specific date at a specified interest rate. The most common types of bonds are general obligation, revenue, and special assessment district bonds. These are most frequently used for construction of large capital projects such as buildings, streets, and water and waste water lines. BOND RATING An evaluation of a bond issuer's credit quality and perceived ability to pay the principal and interest on time and in full. BOND REFINANCING The payoff and re-issuance of bonds,to obtain better interest rates and/or bond conditions. BUDGET Plan of financial operation, embodying an estimate of proposed expenditures for a given period (City of Bozeman's budget is for a fiscal year July 1—June 30) and the proposed means of financing them. Upon approval by Commission,the appropriation ordinance is the legal basis for incurring expenditures. City of Bozeman, MT 233 FY16 Approved Budget BUDGET AMENDMENT A procedure to revise the appropriation ordinance through action by the City Commission. BUDGET CALENDAR The schedule of key dates or milestones which the City follows in the preparation, adoption, and administration of the budget. BUDGET MESSAGE The opening section of the budget which provides the City Commission and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and recommendations regarding the financial policy for the upcoming period. BUDGETARY BASIS This refers to the form of accounting utilized throughout the budget process. These generally take one of three forms: GAAP, Cash, and Modified Accrual. BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. CAPITAL BUDGET The Capital Budget comprises the capital improvements that are funded in the current budget year. CAPITAL The item has a unit cost over$5,000, benefits future periods, has a normal EXPENDITURE useful life of 1 year or more, has an identity that does not change with use (i.e., retains its identity throughout its useful life), and s identifiable and can be separately accounted for. Improvements to existing assets must add life and value to be included as a capital item. CAPITAL Expenditures related to the acquisition, expansion, or rehabilitation of an IMPROVEMENTS element of the government's physical plant; sometimes referred to as infrastructure. CAPITAL IMPROVEMENTS PROGRAM (CIP) A plan for capital expenditures needed to maintain, replace, and expand the City's heavy equipment and public infrastructure (for example streets, parks, buildings, etc.) The CIP projects these capital equipment and infrastructure needs for a set number of years (5 years for City of Bozeman's Program) and is updated annually to reflect the latest priorities, cost estimates and changing financial estimates or strategies. The first year of the adopted CIP becomes the basis of the City's capital budget. CAPITAL OUTLAY Items that cost more than $5,000 and have a useful life of one year or more. CAPITAL PROJECT New facility,technology system, land or equipment acquisition, or improvements to existing facilities beyond routine maintenance. Capital projects are included in the CIP and become fixed assets. City of Bozeman, MT 234 FY16 Approved Budget CASH BASIS A basis of accounting in which transactions are recognized only when cash is increased or decreased. CDBG Community Development Block Grant. CIP See Capital Improvement Program. CONTINGENCY A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. CONTRACTED SERVICESExpenditures for services performed by firms, individuals, not other city departments. DEBT LIMIT The maximum amount of gross or net debt which is legally permitted. DEBT RATIO Ratios which provide a method of assessing debt load and the ability to repay debt which plays a part in the determination of credit ratings. They are also used to evaluate the City's debt position over time and against its own standards and policies. DEBT SERVICE Payment of principal and interest related to long term loans or bonds. DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. DEBT SERVICE FUND REQUIREMENT The amounts of revenue which must be provided for a Debt Service Fund so that all principal and interest payments can be made in full on schedule. DEFICIT The excess of an entity's liabilities over its assets or the excess of expenditures over revenues during a single accounting period. DEPARTMENT A major administrative division of the City which indicates overall management responsibility for an operation or a group of related operations within a functional area. DEPRECIATION Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of physical elements, inadequacy, and obsolescence. DESTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM A voluntary awards program administered by the Government Finance Officers Association to encourage governments to prepare effective budget documents. DIVISION A group of homogenous cost centers within a department. ENTERPRISE FUND A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the City of Bozeman, MT 235 FY16 Approved Budget governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. ESTIMATE The most recent prediction of current year revenue and expenditures. Estimates are based upon many months of actual expenditure and revenue information and are prepared to consider the impact of unanticipated costs or other economic changes. ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. EXPENDITURES Decreases in net financial resources. FISCAL YEAR The time period signifying the beginning and ending period for recording financial transactions. The City's fiscal year begins on July 1 and ends on June 30 of each year. FIXED ASSETS Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery,furniture and other equipment. FTE See Full Time Equivalent. FULL FAITH AND CREDIT A pledge of a government's taxing power to repay debt obligations. FULL TIME EQUIVALENT Also referred to as FTE. The yearly personnel hours worked by a position divided by the total available work hours for a full year(2080). FUND An accounting entity with a self-balancing set of accounts which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE The excess of assets over liabilities. The beginning fund balance is the residual funds brought forward from the previous fiscal year. Nonspendable fund balance--Amounts that are not in a spendable form (such as inventory) or are required to be maintained intact (such as the corpus of an endowment fund). Restricted fund balance--Amounts constrained to specific purposes by their providers(such as grantors, bondholders, and higher levels of government) through constitutional provisions or by enabling legislation. Committed fund balance--Amounts constrained to specific purposes by a government itself using its highest level of decision-making authority; to be City of Bozeman, MT 236 FY16 Approved Budget reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest-level action to remove or change the constraint. Assigned fund balance--Amounts a government intends to use for a specific purpose; intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. Unassigned fund balance--Amounts that are available for any purpose; these amounts are reported only in the General Fund. GAAP See Generally Accepted Accounting Principles. GENERAL FUND The fund used to account for all of the City's financial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS (G.O. Bonds) Bonds for the payment of which the full faith and credit of the issuing government are pledged. These bonds usually require voter approval and finance a variety of public projects such as roads, buildings, parks and improvements. GOAL A statement of broad direction, purpose or intent based on the needs of the community. G.O. BONDS See General Obligation Bonds. GOVERNMENTAL FUNDS Funds generally used to account for tax-supported activities. Governmental funds include: general, special revenue, debt service, capital projects, and permanent funds. GRANT A contribution by one government unit or funding source to another. The contribution is usually made to aid in the support of a specified function (e.g. public safety or drug enforcement,) but is sometimes for general purposes. IMPROVEMENT Special assessment districts formed by property owners who desire and are DISTRICT willing to pay for mutually enjoyed improvements such as lighting or street maintenance. INFRASTRUCTURE Facilities that support the daily life and growth of the city, for example, streets, public buildings, wastewater treatment, parks. City of Bozeman, MT 237 FY16 Approved Budget INTERGOVERNMENT REVENUE Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. INTERNAL SERVICE FUND A fund used to account for the financing of goods or services provided by one department or agency to other departments on a cost-reimbursement basis. LEASE-PURCHASE AGREEMENT Contractual agreements which are termed "leases", but which in substance amount to purchase contracts for equipment and machinery. LEVY (Verb)To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes,special assessments, or service charges imposed by a government. LINE-ITEM BUDGET A budget that lists each expenditure category(salary, materials,telephone service, travel, etc.) separately, along with the dollar amount budgeted for each specific category. LONG-TERM DEBT Debt with a maturity of more than one year after the date of issuance. MANDATE Legislation passed by the state or federal government requiring action or provision of services and/or programs by the City. Examples include the Americans with Disabilities Act, which requires such actions as physical facility improvements and provision of specialized equipment for public recreation and transportation. MILL LEVY Rate applied to Assessed Valuation to determine property taxes. A mill is 1/10th of a penny or$1.00 of tax for each $1,000 of assessed valuation. OBJECT As used in expenditure classification,this term applies to the article purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personnel services, contracted services, and supplies and materials. OBJECTIVE Desired outcome-oriented accomplishments that can be measured and achieved within a given time frame, and advances the activity or organization toward a corresponding goal. OPERATING BUDGET The portion of the budget pertaining to daily operations that provides basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, and services. ORDINANCE A formal legislative enactment by the City Commission. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of law within the boundaries of the City. City of Bozeman, MT 238 FY16 Approved Budget OUTSTANDING BONDS Bonds not yet retired through principal payment. OVERLAPPING DEBT The City's proportionate share of the debt of other local governmental units which either overlap it or underlie it. The debt is generally apportioned based on relative assessed value. PAYMENT IN LIEU OF TAXES Also referred to as PILT. Payments made in lieu of taxes from another government or entity. PERFORMANCE BUDGET A budget that focuses on departmental goals and objectives rather than line items, programs, or funds. Workload and unit cost data are collected in order to assess effectiveness and efficiency of services. PERSONNEL SERVICES Items of expenditures in the operating budget for salaries and wages paid for services performed by City employees, as well as the fringe benefit costs. PROPERTY TAX A levy upon each $100 of assessed valuation of real and personal property within the City of Bozeman. PROPRIETARY FUND Funds that focus on the determination of operating income, changes in net position (or cost recovery)financial position, and cash flows. Proprietary funds include enterprise and internal service funds. RESOLUTION A special or temporary order of a legislative body (City Commission) requiring less legal formality than an ordinance or statute. RESOURCES Total amounts available for appropriation including estimated revenues,fund transfers, and beginning fund balances. REVENUE Funds that the government receives as income. It includes items such as tax payments, fees for specific services, receipts from other governments,fines, forfeitures, grants, shared revenues and interest income. REVENUE BONDS Bonds sold for constructing a project that will produce revenue for the government. That revenue is pledged to pay the principal and interest of the bond. RISK MANAGEMENT An organized attempt to protect a government's assets against accidental loss in the most economical method. SPECIAL IMPROVEMENT DISTRICT(SID) An area defined and designated for improvements, often financed with bond proceeds that specifically benefit the property owners within the area of the district. Debt is repaid through annual assessments to property owners. City of Bozeman, MT 239 FY16 Approved Budget SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or of major capital projects)that are legally restricted to expenditure for specified purposes. STATE SHARED REVENUE Revenues levied and collected by the state but shared with local governments as determined by state government. Entitlement funds received by the City form the state of Montana is the largest State Shared Revenue. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not refer to specific charges made against particular property for current or permanent benefits, such as special assessments. TIF Tax Increment Financing. A method of using incremental increases in property tax values to fund the improvements or efforts of a designated area. TRANSFERS IN/OUT Amounts transferred from one fund to another to assist in financing the services from the recipient fund. UNRESERVED FUND BALANCE The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. USER CHARGES OR FEES The payment of a fee for direct receipt of a public service by the party benefiting from the service. WORKING CAPITAL The different between current assets and current liabilities. WORKLOAD INDICATOR A unit of work to be done (e.g. number of permit applications received for the number of burglaries to be investigated.) WRF Water Reclamation Facility; commonly referred to in the past as a Wastewater Treatment Plant City of Bozeman, MT 240 FY16 Approved Budget