HomeMy WebLinkAboutC6. Path to M Easement
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Manager of Trails, Open Space and Parks Design and Development
Mitch Overton – Director of Parks, Recreation and Cemetery
SUBJECT: Easement Agreement for Path to the M Trails, Open Space, and Parks Project - Parcel 024A
MEETING DATE: May 23, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve the Memorandum of Agreement for acquisition of an
easement to facilitate construction of improvements associated with the “Path to the M” using previously allocated funding from the 2012 Parks, Trails, and Open Space bond fund and
authorize the City Manager to sign the appropriate documents.
BACKGROUND: Resolution 4484 approved the allocation of Trails, Open Space and Parks
(TOP) bond funding up to an amount of $600,000 for the design and construction of the “Bicycle
and Pedestrian Pathway to the M and Drinking Horse Mountain” project, which serves as match
for a Federal Lands Access Program grant funded by the Western Federal Lands division of the
Federal Highway Administration. The Project Agreement includes a budget of $140,000 for the
acquisition of rights-of-way in the form of public access easements for the multi-use path. This is
the first agreement to be secured out of five agreements for easements being negotiated with
property owners along the path alignment. The total project budget is $3.93 million, as
summarized below:
Item Estimates ($) Comments
ROW $140,000 Depending on final settlement
Utilities 40,000 Depending on impact
NEPA 20,000
Preliminary Engineering 620,000
Construction 2,800,000
Construction Engineer 280,000
Contingency 30,000
Total 3,930,000 Program amount
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A Waiver Valuation dated Feb. 9, 2016 for Parcel 024A (Attachment F) lists the value of the
subject easement as $8,650.00. The sales contract price on the Closing Estimate is $8,650.00
with $586.25 indicated as closing costs, for a total of $9,236.25 (Attachment D).
UNRESOLVED ISSUES: We are still negotiating with three property owners for additional easements. One has verbally agreed and are being finalized and two are still reviewing the offer
packages.
ALTERNATIVES: The preferred path alignment as designed requires the easement. If any of
the requested easements are not able to be obtained, we may need to adjust the design, which would be considerably more costly than the current alignment.
FISCAL EFFECTS: Funding for the entire project was previously approved and allocated by
Commission. There is no additional expense associated with this agreement.
ATTACHMENTS: Attachment A – Memorandum of Agreement
Attachment B – Public Use Easement Attachment C – Escrow
Attachment D – Closing Estimate
Attachment E – Buyer’s Instructions
Attachment F – Waiver Valuation
Report compiled on: May 13, 2016
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