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HomeMy WebLinkAbout08-13-15 INC Minutes               THE INTER-NEIGHBORHOOD COUNCIL (INC) MEETING OF BOZEMAN, MONTANA DRAFT MEETING MINUTES Thursday, Aug. 13, 2015 Attending: Jennifer Rockne (SCAN, moderator), Joe Genovese (NHVN), Kathy Powell (UNA), Ginny Cowan (BCNA), Kirk Johnson (MarLin), Dave Chambers (NENA), Gail MacMillan (BPNA), Bob Wall (SENA) QUORUM Present Chuck Winn (Assistant City Manager, interim Neighborhood Coordinator) Mark Carpenter, Chief Steve Crawford, Bill Klundt (Bozeman Police Dept.) Amy Kanuch (MSU Community Relations) Casey Jermyn (Bozeman Running Company) 4:30 Jennifer convened the meeting Review of minutes from July 9 meeting. Dave Chambers mentioned that he asked last time for a meeting with the Planning Dept. regarding the review of regulations about his- toric structures. Joe didn’t see any mention in the minutes of question about Wallace & Babcock about too much growth along the boulevard, or about parking too close to inter- section. Also question about parking further down that street (100 block of S. Wallace) where cars park on both sides and there isn’t sufficient room. Ginny moved to accept. Kirk seconded. Motion passed unanimously. Public Comment: None 4:36 Bozeman Police report – Mark Carpenter, Bill Klundt Charley Gappmeyer will be at HRDC Carnival fundraiser at Story Mansion tonight. Chief Crawford, Capt. Klundt, and Charley representing dept. at another fundraiser this weekend. Catapalooza Aug. 20-21 will also have Police representation. City hosting Red Cross Blood Drive Aug. 25 in City Commission Room. Second Coffee with a Cop at Lindley Perk in Library on Sept. 17, 9:30 – 11:30. Ginny asked about whether there was a flyer to post in the Library. School starting end of the month. Increased patrols of High School zones morning and af- ternoon. Party patrols increased for college students as well. Problems with raccoons with distemper in the area. Animal Control handling the prob- lem. Since July 1, 5538 calls. 773 traffic stops, 174 crashes, 239 911 hangups, 30 loud parties, 149 theft reports. A big increase of traffic on Wallace from the Library parking lot. Mark – a lot of noxious weed issues. S. Church around Icepond. A lot of non-permitted temporary signs outside downtown area. (Sandwich boards.) Some issues with the big banner signs – not clear what sort of permits required. Contractors dumping things in the street, building pieces of house in the street then lifting into site. Question about “free things” left in boulevards. Not allowed – but it’s OK on lawns. Re- public won’t pick up larger items, so City Sanitation ends up getting stuck with them. 4:50 Casey Jermyn – Bozeman Running Company Bozeman Marathon event – Sun. Sept. 13. 5th year for this event. With construction on Willson, Willson will be closed from Kagy down to Main. Will be open to local traffic, but each intersection will have volunteer flaggers. College, Olive, Babcock will still al- low people to cross. Starts at 7:00 AM, half marathon starts at 8:00. Starts outside town, running into town. Streets will be affected around 8:15 or 8:30. There is a course cut-off time of 2:30 PM to reopen the street (or sooner if all runners are finished). 5K is Saturday morning. No streets closed – running down Grand. Expecting nearly 2000 runners with 5K, half, and full marathon. Over 1200 in half and full coming down Willson. Willson and Grand residents should get letters reminding them of date. This is a qualifying race for the Boston Marathon. Course is certified for 10 years. This is the last weekend that you can race to qualify for Boston. Goldestein to Graf to S. 3rd to Willson. Aid station will be at Kagy and Willson. Run to Willson and Main then down Main to finish line at Rouse and Main. Next year, hoping to shorten time frame again (by an hour maybe) to 6 hours. 5:05 Amy Kanuch – Good Neighbor update First Good Neighbor committee meeting for the coming academic year. Do distribution of bags to neighborhoods that have had higher numbers of complaints for parties, junk in the boulevard, etc. Try to distribute 500 in each neighborhood. Contains information about responsibilities (sidewalks, parking, etc.) Did 4 neighborhoods last year. Also do parent/family webinar for students considering move off campus. Late Feb.-early Mar., when students are deciding whether to renew contract with student housing for coming year. Info on where and how to find rentals, what to look for in leases, selecting roommates, party control, code compliance, options if students decide to stay on campus, etc. Doubled enrollment from previous years. Then Off-Campus 101 class just for students – presented in residence halls. Tripled en- rollment compared to doing it in a classroom. This year, 4 bag distributions (including Catapalooza). Move-in day next Wednesday, Catapalooza Thurs.-Fri. Also bag distributions in Nov., Feb., Apr. Also discussed doing one in tailgate area at football game. Next month, discussing upcoming events. Sept. 28 is National Good Neighbor Day. City might coordinate with MSU for this. Committee meets monthly (twice a month at end of summer). Amy is co-chair. New per- son will replace Allyson as the other co-chair. Last meeting, discussed stakeholders and evaluating gaps in representation on the com- mittee. Looking for fraternity/sorority and local business representatives. Also updating objectives, since most of the ones established previously have been accomplished. Also discussing airport shuttle program. Established shuttle from campus to airport at start of holiday season. (Partner with Karst Stage). This year, testing at Thanksgiving in addition to Christmas. Suggestion from Kathy – maybe consider encouraging students to recycle (let them know about options). Off campus living classes have been so successful that committee is planning to run a class in early November for students that are moving off campus at the end of fall semes- ter. In the spring, MSU Office of Financial Management also participated to help students with budgeting and related issues. Ginny suggested getting some of the “We are having a party” door hangers to neighbor- hood reps to help distribute to students if they need some reminders. Meetings of the committee are first Friday of each month at 3:00 at University Police or Police Station downtown. Meetings are usually about an hour. Chuck mentioned a presentation at National Town & Gown Conference on metrics to measure effectiveness of these programs. Chuck met with Amy and Matt Karges to dis- cuss this recently. 5:25 Report on HOAs – Kirk Johnson Reprisal of review of HOA discussion last meeting, since a lot of people were gone. Report had quotes from NRO and Cattail Creek’s HOA bylaws. Reviewed likely conflicts between HOA bylaws and the NRO requirements. Requirement about membership/ownership, requirement about dues, requirement about eligibility to vote, meetings subject to open meeting laws or not. Discussed options for allowing HOAs to be recognized: • Create separate organization to be recognized • HOA could revise bylaws to remove conflicting items (highly unlikely) • NRO allows for HOAs to participate as non-recognized associations (would not have any vote, but could participate in the INC forum) • City could revise NRO to explicitly allow HOAs as a separate type of neighbor- hood association • City revises NRO to remove provisions that prevent HOAs from being recog- nized. Kathy wondered about the City’s perspective about what’s important to keep in the NRO. Jennifer asked whether we had any recommendations. Bob suggested that the first option is probably the only realistic one (create a separate organization). Or possibly participate as non-recognized neighborhoods. Discussed the constraints of participating as non-recognized neighborhoods. Might be nice if they were recognized – then they would be required to have a representative, and could vote. Although we haven’t had many votes in the recent past, that could change. David suggested that maybe we could have recognized but non-voting members. Maybe try that and see if that satisfies the needs of the HOAs. Kathy wondered about possibly changing HOA bylaws slightly to allow residents to attend meetings, even if they can’t vote. Open meeting law requirements could be tricky. Joe wondered about trying to solicit HOAs to attend a meeting and try to get their input about how they could structure their involvement. Kathy mentioned making it clear up front that we would expect the HOA to communicate with residents. HOA bylaws do need to be registered with the county, maybe. If so, that could be a way to get contacts for the HOAs. Chuck will find out what information is available from the City and bring it to the next meeting. We can proceed from there with outreach and de- cide how to set up some discussions. Tabled NRO review. 6:07 FYI Carson not here. Chuck’s FYI – wrapping up class spec, working on posting the neigh- borhood coordinator job. Kathy asked whether report came from State about the change in property values and thus tax base as a result of reappraisal. Looking like the tax base shrinkage will not be as sig- nificant as was initially thought. City Commission will discuss at their Aug. 31 meeting. Kathy asked what is going on with the Armory. At meeting this week, representative from the Etha reported they hope to start project around Sept. 1. Parking commission has already approved closure of Armory public parking lot (20 spots). 5 W. Mendenhall also requested closure of lot across Mendenhall (50 spots). Parking Commission has just commissioned a consultant to assemble a parking plan looking ahead. Discussed an invitation that people in some neighborhoods have gotten inviting them to discuss the NCOD. NENA had meeting to discuss NCOD last week. UNA and SCAN are next week. 6:19 Joe moved to adjourn, Ginny seconded. Motion passed unanimously. Minutes recorded by Bob Wall.