HomeMy WebLinkAboutSP2. FY17 Budget Spec. Rev. Funds
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
Chris Kukulski, City Manager
SUBJECT: Fiscal Year 2017 (FY17) Budget Work Session
Special Revenue Funds
MEETING DATE: May 16, 2016
AGENDA ITEM TYPE: Action Item – Budget Work Session
RECOMMENDATION: Listen to staff presentations, ask questions, give direction, as you
see fit.
BACKGROUND: Attached are a Budget Worksheets and other materials regarding our
Special Revenue Funds. This information has been prepared to assist us in developing the City’s Final Budget, and is based on what is contained in the FY17 City Manager’s Recommended
Budget, available at http://www.bozeman.net/Departments-(1)/Finance/Budgets-and-
Financials.aspx. Based on feedback during this work session, and other work sessions held this
spring, we intend to prepare the Final Budget resolution. The hearing for adoption of the Final
Budget is scheduled for June 20, 2016.
SPECIAL REVENUE FUNDS:
During this Work Session, we will cover the following Special Revenue Fund information in this
order: 1. Building Inspection Fund 2. Street Maintenance Fund
3. Arterial and Collector District Fund
4. Street Impact Fee Fund 5. Tree Maintenance Fund (Forestry) 6. Community Housing Fund – Workforce Housing
The City has a large number (over 50) of Special Revenue Funds, as are outlined on page 35.
The six funds listed above comprise 56% of the total expenditures within that fund type. They also fund the vast majority of the employees that are supported by Special Revenue funds.
136
Other Special Revenue Funds: We will be detailing the expenditures of the Community
Development Fund on the same night as the General Fund, due to its reliance on the General
Fund for support. The Commission-appointed Boards of the Tax Increment Districts and
Business Improvement Districts will be presenting their work-plans and budgets on June 13, 2016.
FISCAL EFFECTS: Although the Final Budget adoption has far-reaching fiscal effects,
there are no immediate fiscal effects as a result of this work session.
The funds discussed tonight have proposed budgets with changes in rates and fees that will affect
all property owners and system users, including a portion of property taxes related to Workforce
Housing. The Worksheets outline these effects in detail. As presented, the City Manager’s
Recommended Budget is projected to have the following effects on the typical City resident,
with areas affected by Special Revenue Funds highlighted in yellow. :
Typical Resident: Annual Increase Recommended Budget
Street Maintenance Assessment $22.07
Forestry Assessment $5.10
Arterial Street Assessment $19.79
Property Taxes $48.00
Water Services $12.36
Sewer Services $17.28
Storm Water Services -
Annual Increase $124.60
Monthly Increase 10.38
Attachments: FY17 Special Revenue Budget Worksheets
On File: City Manager’s Recommended Budget for FY17
Report compiled on: May 6, 2016
137
Building Inspection Fund – FY17 Budget Worksheet
The Building Inspection Division information begins on page 123 of the City Manager’s Recommended
Budget document.
Revenues: This budget estimate continues to be one of the most difficult to make, because the majority of
department revenues come from the spring and summer months, and fluctuate according to actual
construction plans.
We are anticipating that Fiscal Year 2017 (FY17) will be similar to what we have experienced to date in
FY16. The City Manager’s (CM) Recommended Budget estimates Building Inspection revenue of
$1,685,248 or $140,437/month. So far this fiscal year, monthly revenues have averaged $141,500/month,
with our busiest quarter underway. Actual permit revenues for March were $148,285, with April at
$141,682.
Expenditures: The Recommended Budget includes all of the existing department personnel, and an
operating budget for the division for the year. Total estimated FY17 expenditures are $1,978,444.
Excluding personnel costs (which is the largest area of the budget), a total Building Inspection Fund
operating and capital budget of $536,520 is proposed. Attached on the next page, you will find a break-
down of the separate areas of the operating budget, along with a chart representing the same. Some of the
largest areas of the budget are:
Capital: CIP 103, replacement of staff vehicle – $32,500
Software upgrades and maintenance – $45,500
Payment of the City’s Administrative Overhead Allocation - $101,174
Consulting & Professional - $85,000 for increased use of 3rd party plan reviewers for structural and
expedited plan review, development of standardized solar/photovoltaic plan, completion of Building
Division fee study
In-State Travel/Training - $40,000 for Inspection certification, training for recent code changes and
community training.
$-
$50,000
$100,000
$150,000
$200,000
Q4
Est
Q3Q2Q1Q4Q3Q2Q1Q4Q3Q2Q1Q4Q3Q2Q1Q4Q3Q2Q1
FY16FY15FY14FY13FY12
Average of Monthly Building Fees
138
Budget Surplus or Deficit:
Building Inspection Fund FY15 Actual FY16 Budget FY17 CM Rec
Revenues $1,539,623 $1,618,452 $1,685,248
Expenditures $1,460,836 $1,939,496 $1,978,444
Surplus/(Deficit) $78,787 ($321,044) ($293,196)
The resulting deficit budget would draw down Building Inspection Fund cash reserve. For a number of
years, we have adopted deficit budgets but have not actually operated at a deficit. Greater than estimated
revenues and lower expenses, mostly due to vacant positions, have yielded increases to cash reserves. Given
where we are in FY16, it is likely that we will have revenues that exceed expenditures. However, if the
FY16 budget is fully realized, we will leave an estimated Building Inspection Fund cash reserve of
$859,097 at the end of FY17; in compliance with the state’s maximum of one-year’s worth of expenditures
($1.9 Million.)
In years past, the desired level of Building Inspection Fund reserve was discussed at length. We were
targeting to develop a budget that would result in a reserve no less than 50% of annual expenditures. By
State law, we can have no more than 100% of annual expenditures in reserve in the fund at the end of the
year. This proposed budget is estimated to leave the FY17 ending reserve amount at 45% of FY17 annual
expenditures. If FY16 operations yield a positive cash position, we will add to the reserve amount.
139
Date: 5/9/2016FY17 CM RECOMMENDED BUDGETBUILDING INSPECTION FUNDFY17 Operating BudgetDESCRIPTIONFY17 CMRECOMMENDED BUDGETADMINISTRATIVE OVERHEAD$101,174.00 ADVERTISING$12,000.00 BOOKS & REFERENCE MTRLS$8,500.00 CLOTHING & UNIFORMS$4,500.00 COMPUTER SUPPLIES$45,500.00 COMPUTERS & SERVERS < $5K$18,000.00 CONSULTANTS & PROF SERV$121,000.00 DUES & CERTIFICATIONS$3,000.00 GASOLINE AND OIL$20,000.00 GENERAL$11,000.00 GOODS PURCHSD FOR RESALE$4,500.00 IN-STATE$40,000.00 MAINTENANCE CONTRACTS$53,508.00 OFFICE SUPPLIES$17,000.00 POSTAGE$3,000.00 REPAIR & MAINT- BUILDINGS$6,000.00 REPAIR & MAINT- EQUIPMENT$16,500.00 SHIPPING & HANDLING$4,500.00 SMALL EQUIPMENT AND TOOLS$6,500.00 SUBSCRIPTIONS$850.00 TELEPHONE$6,500.00 VEH MAINT FUND ALLOCATION$488.00 VEH:AUTOS + LIGHT TRUCKS$32,500.00 TOTAL $536,520.00 040,00080,000130,000ADMINISTRATIVE OVERHEADADVERTISINGBOOKS & REFERENCE MTRLSCLOTHING & UNIFORMSCOMPUTER SUPPLIESCOMPUTERS & SERVERS < $5KCONSULTANTS & PROF SERVDUES & CERTIFICATIONSGASOLINE AND OILGENERALGOODS PURCHSD FOR RESALEIN-STATEMAINTENANCE CONTRACTSOFFICE SUPPLIESPOSTAGEREPAIR & MAINT- BUILDINGSREPAIR & MAINT- EQUIPMENTSHIPPING & HANDLINGSMALL EQUIPMENT AND TOOLSSUBSCRIPTIONSTELEPHONEVEH MAINT FUND ALLOCATIONVEH:AUTOS + LIGHT TRUCKSBuilding Inspection FundFY17 Operating & Capital Budget140
Street Maintenance Fund – FY17 Budget Worksheet
The Streets Department information begins on page 133 of the City Manager’s Recommended Budget
document.
Revenue
The recommended budget is based on a 15% increase in the Street Maintenance assessment, resulting in an
annual assessment of $169.24 for the average sized lot. The majority of this increase is attributed to the
second year phase-in of an added $1 Million in annual pavement maintenance. We anticipate another similar
size increase next year, the last year of the phased-in maintenance costs.
On the following page you will find a “5-Year Projection” of revenues and expenditures for the Street
Maintenance Fund. We have utilized these long-range financial projections to give us an indication of what
the current program costs, with small inflationary increases, and approved capital projects that will require
in assessment increases.
Expenditures
The following 5-Year Projection also describes the expenditures for Street Maintenance.
Personnel Costs: $1,433,254
Due to our existing labor contract, we expect to see total personnel costs remain somewhat flat in the
fund, over the next 5 years. We successfully negotiated a contract that brings new positions on
board at a lower rate than current employees, due to the actual labor-market conditions for the work.
Actual savings will be dependent on employee turnover.
Attached, you will also find a more detailed listing of Street Maintenance Fund operating and capital
expenditures titled “FY17 Operating Budget”. The budget, excluding personnel, totals $3.9 Million this
year. Notable items include:
Operating Expenditures: $1,600,002 (including pavement maintenance)
o Road Supplies - $97,000
o Vehicle Supplies - $39,000
o Gas & Oil - $100,000
o Repair & Maintenance of Equipment - $189,000
o Contractors - $105,000 – NEW! Includes Travel Demand Coordinator-shared w/MSU, WTI
o Electricity for non-SID street lighting & traffic signals - $58,000
Capital Expenditures: $1,376,501
o CIP STR01 – Replace truck - $45,000
o CIP STR61 – Asphalt paving machine - $110,000
o CIP STR30 – Medians & Boulevard Maintenance - $55,000
o CIP STR71 – Streets improvement mill & overlay - $723,000
o CIP SCR01 – Annual Curb Spot Repair - $60,000
o CIP SCR02 – Annual Street & Curb Replacement Project - $1,638,375 (location to be
identified)
o CIP STR20 – Bike Path Improvements - $25,000 (as recommended by BABAB)
Transfers to Other Funds:
o Assessment money to fund Reconstruction Projects will be transferred to a Construction
Fund. $598,000.
141
Street Maintenance District - 5 year Projection
FY2017 Budget Preparation
APPROVED Projected Projected Projected Projected Projected
Customer Increase - sq ftg 2%2%2%2%2%2%
Rate Increase - General 4%6%5%4%4%4%
Rate Increase - Added Maintenance 6%9%11%0%0%0%
Rate Increase - Street Reconstruction 0%0%0%0%0%0%
10.0%15.0%16.0%4.0%4.0%4.0%
General Street Maintenance FY16 FY17 FY18 FY19 FY20 FY21
Proportional Assessment Share 85.0%85.0%85.0%85.0%85.0%85.0%
Beginning Fund Balance - Projected 817,993 (74,862) (704,556) (570,263) (284,597) 568,115
Estimated Revenues:
Assessments: Undesignated 3,095,280 3,336,774 3,563,174 3,768,698 3,986,076 4,215,993
Assessments: Added Maintenance 287,998 592,493 1,024,712 1,045,206 1,066,110 1,087,433
Street Cut Permits 17,600 7,619 10,000 10,000 10,000 10,000
Interest Earnings 17,000 17,000 15,000 15,000 15,000 15,000
Penalty & Interest 11,000 11,000 11,000 11,000 11,000 11,000
Total Estimated Revenues:3,428,878 3,964,886 4,623,886 4,849,904 5,088,187 5,339,426
Proposed Expenditures:
Existing Personnel 1,324,551 1,335,754 1,362,469 1,389,718 1,417,513 1,445,863
Added Personnel 97,500 101,400 105,456 109,674 114,061
Operations 1,385,862 1,600,002 1,648,002 1,697,442 1,748,365 1,800,816
Debt Service, incl Intercap 184,822 184,822 184,822 184,822 184,822 184,822
Approved CIP *with adjustments 1,426,498 1,376,501 1,192,900 1,186,800 775,100 1,120,500
Increase Pavement Mtc -
Total Proposed Expenditures:4,321,733 4,594,579 4,489,593 4,564,239 4,235,474 4,666,063
Ending Fund Balance - Projected (74,862) (704,556) (570,263) (284,597) 568,115 1,241,478
New in FY12 - Street & Curb Reconstruction FY16 FY17 FY18 FY19 FY20 FY21
Accumulated Assessment Amount 15.0%15.0%15.0%15.0%15.0%15.0%
Beginning Designated Fund Balance - Projected 772,933 250,970 (553,322) (585,337) (26,015) (314,935)
Estimated Revenues:
Annual Assessments Designated: Reconstruction & Curbs 587,316 597,326 608,016 619,322 631,280 643,928
Plus: SID's 197,000 236,756 1,740,094 151,800 465,750
Proposed Expenditures:
- Revised CIP 1,306,279 1,638,375 2,380,125 60,000 1,072,000 681,000
Ending Designated Fund Balance - Projected 250,970$ (553,322)$ (585,337)$ (26,015)$ (314,935)$ 113,743$
Total Annual Assessments:
Small Lot, 5,000 sq ft.98.10$ 112.81$ 130.86$ 136.09$ 141.54$ 147.20$
Average Lot, 7,500 sq ft.147.17$ 169.24$ 196.32$ 204.18$ 212.34$ 220.84$
Large Lot, 10,000 sq ft.196.23$ 225.66$ 261.77$ 272.24$ 283.13$ 294.45$
Capped Residential, 15,000 sq ft.294.34$ 338.49$ 392.65$ 408.35$ 424.69$ 441.68$
142
Date: 5/9/2016
FY17 Operating Budget
FY17 CM RECOMMENDED BUDGET
STREET MAINTENANCE FUND
DESCRIPTION FY17 CM
RECOMMENDED
BUDGET
ADMINISTRATIVE OVERHEAD $281,937.00
ADVERTISING $3,000.00
BLD:BUILDINGS+BLDG DESIGN $26,667.00
BOOKS & REFERENCE MTRLS $700.00
CHEMICALS $11,500.00
CLOTHING & UNIFORMS $7,700.00
COMPUTER SUPPLIES $5,960.00
COMPUTERS & SERVERS < $5K $6,435.00
CONSULTANTS & PROF SERV $105,800.00
CONTRACTORS $73,000.00
DUES & CERTIFICATIONS $1,430.00
ELECTRICITY $81,700.00
GASOLINE AND OIL $108,000.00
GENERAL $124,780.00
IMP:INFRASTRUCTURE+IMPROV $897,834.00
IN-STATE $8,400.00
INSURANCE $15,000.00
INTEREST $16,851.00
INTERNET $8,730.00
M&E:MACH+EQUIP/HEAVY TRUK $377,000.00
MAINTENANCE CONTRACTS $26,205.00
MEDICAL SERVICES $2,000.00
OFFICE SUPPLIES $1,800.00
OUT-OF-STATE $10,500.00
POSTAGE $8,250.00
PRINCIPAL $167,971.00
REFUSE DISPOSAL $14,500.00
RENTS & LEASES $31,300.00
REPAIR & MAINT - OTHER $11,000.00
REPAIR & MAINT- BUILDINGS $5,500.00
REPAIR & MAINT- EQUIPMENT $189,000.00
ROAD SUPPLIES $99,000.00
SHIPPING & HANDLING $700.00
SMALL EQUIPMENT AND TOOLS $27,500.00
STORM WATER $225.00
STREET SIGN REPAIR $7,000.00
SUBSCRIPTIONS $800.00
TELEPHONE $22,600.00
TRANSFERS TO OTHER FUNDS $598,000.00
VEH MAINT FUND ALLOCATION $244,550.00
VEH:AUTOS + LIGHT TRUCKS $75,000.00
VEHICLE SUPPLIES $42,500.00
WATER SERVICE $11,000.00
TOTAL $3,759,325.00
0 400,000 900,000
ADMINISTRATIVE OVERHEAD
ADVERTISING
BLD:BUILDINGS+BLDG DESIGN
BOOKS & REFERENCE MTRLS
CHEMICALS
CLOTHING & UNIFORMS
COMPUTER SUPPLIES
COMPUTERS & SERVERS < $5K
CONSULTANTS & PROF SERV
CONTRACTORS
DUES & CERTIFICATIONS
ELECTRICITY
GASOLINE AND OIL
GENERAL
IMP:INFRASTRUCTURE+IMPROV
IN-STATE
INSURANCE
INTEREST
INTERNET
M&E:MACH+EQUIP/HEAVY TRUK
MAINTENANCE CONTRACTS
MEDICAL SERVICES
OFFICE SUPPLIES
OUT-OF-STATE
POSTAGE
PRINCIPAL
REFUSE DISPOSAL
RENTS & LEASES
REPAIR & MAINT - OTHER
REPAIR & MAINT- BUILDINGS
REPAIR & MAINT- EQUIPMENT
ROAD SUPPLIES
SHIPPING & HANDLING
SMALL EQUIPMENT AND TOOLS
STORM WATER
STREET SIGN REPAIR
SUBSCRIPTIONS
TELEPHONE
TRANSFERS TO OTHER FUNDS
VEH MAINT FUND ALLOCATION
VEH:AUTOS + LIGHT TRUCKS
VEHICLE SUPPLIES
WATER SERVICE
Street Maintenance Fund
FY17 Operating and Capital Budget
143
Arterial and Collector District – FY17 Budget Worksheet
Arterial and Collector District (Fund 141) is included in the Streets Maintenance Information on page 136.
Revenue:
Since its creation in the summer of 2015, the financial plan for the District has been to phase-in assessment
levels to equal approximately $2 Million/year, over a 3 year period. In the first year, assessments equal over
$565,000. In FY17 (year two of the phase-in), revenues are recommended to total $1,096,443. This will
require an increase in the current assessment of 90%. The typical lot’s assessment will go from $21.53/year to
$41.33/year.
Expenditures:
Expenditures this year are entirely for Capital projects that were approved in the Capital Improvement Plan.
Capital: $1,030,000
o SIF055 – $500,000, Baxter (19th to Davis) - construction
o SIF069 - $30,000, Ferguson & Durston intersection design
o SIF072 - $500,000, Baxter (Ferguson to Cottonwood)-construction
On the following page you will find a “5-Year Projection” of revenues and expenditures for the Arterial &
Collector Fund. We have utilized these long-range financial projections to give us an indication of what
assessment requirements are for the approved capital projects. So far, the plan only includes capital costs,
which may be to our advantage to change in future years.
Arterial & Collector District - 5 year Projection Fund 141
FY2017 Budget Preparation
APPROVED Projected Projected Projected Projected Projected
Customer Increase - sq ftg 0%2%2%2%2%2%
Rate Increase - General 100%90%80%2%2%2%
92%82%4%4%4%
Arterial & Collector Maintenance & Capital FY16 FY17 FY18 FY19 FY20 FY21
Beginning Fund Balance - Projected 445,000 15,309 81,752 469,289 566,751 (47,697)
Estimated Revenues:
Assessments: 565,300 1,095,551 2,011,432 2,092,694 2,177,239 2,265,200
Interest Earnings 4,450 - 818 4,693 5,668 (477)
Penalty & Interest 1,555 892 5,531 5,755 5,987 6,229
Total Estimated Revenues:571,305 1,096,443 2,017,781 2,103,142 2,188,894 2,270,952
Proposed Expenditures:
Existing Personnel - - - - - -
Operations - - - - - -
Debt Service, incl Intercap - - - - - -
Approved CIP 1,000,996 1,030,000 1,630,244 2,005,680 2,803,342 666,000
Total Proposed Expenditures:1,000,996 1,030,000 1,630,244 2,005,680 2,803,342 666,000
Ending Fund Balance - Projected 15,309 81,752 469,289 566,751 (47,697) 1,557,255
Total Annual Assessments:
Small Lot, 5,000 sq ft.14.35$ 27.55$ 50.14$ 52.15$ 54.24$ 56.41$
Average Lot, 7,500 sq ft.21.53$ 41.33$ 75.22$ 78.23$ 81.35$ 84.61$
Large Lot, 10,000 sq ft.28.70$ 55.10$ 100.29$ 104.30$ 108.47$ 112.81$
Capped Residential, 15,000 sq ft.43.05$ 82.66$ 150.43$ 156.45$ 162.71$ 169.22$
144
Date: 5/9/2016
FY17 Operating Budget
FY17 CM RECOMMENDED BUDGET
ARTERIAL & COLLECTOR DISTRICT FUND
DESCRIPTION FY17 CM
RECOMMENDED
BUDGET
IMP:INFRASTRUCTURE+IMPROV $1,030,000.00
TOTAL $1,030,000.00
0 400,000 800,000 1,200,000
IMP:INFRASTRUCTURE+IMPROV
Arterial & Collector District Fund
FY17 Operating and Capital Budget
145
Street Impact Fee Fund – FY17 Budget Worksheet
Revenue
The Street Impact Fee Fund’s revenue consists mainly of Impact Fee revenue. We estimate this revenue
based on a 5 year average. It is difficult to accurately predict these revenues, since they are based mainly on
the building occurring in the community. Revenues fluctuate based on a variety of factors related to building
type and size. FY17 is estimated to collect $2,293,441 in impact fees, with $95,460 in interest income.
Expenditures
Expenditures continue to be supported by the large existing fund balance that has accumulated in the Fund.
The FY16 budget contained an unprecedented number of Street Improvement projects (over $8 Million).
Accounting for full spending on these projects, we expect to begin FY17 with over $6.1 million. Expenditures
for FY17 are budgeted at $5,170,475.
Operating Expenditures ‐ $225,000 – these amount support the operations of our capacity‐expanding street
projects and are NOT general street maintenance.
Transportation Model ‐ $100,000
Street Impact Fee Study ‐ $100,000
Transportation Demand Contract, Western Transportation Institute ‐ $25,000 (3‐year commitment)
Capital ‐ $4,945,475
Capital Project Budget Amount
SIF027 COTTONWOOD & DURSTON (INTERSECTION) $160,000
SIF055 BAXTER (19TH TO DAVIS) CONSTRUCTION - WITH ARTERIAL AND
COLLECTOR
$1,000,000
SIF 069 FERGUSON & DURSTON (INTERSECTION) - DESIGN, WITH
ARTERIAL AND COLLECTOR
$120,000
SIF071 FERGUSON (BAXTER TO OAK) DESIGN $50,000
SIF072 BAXTER (FERGUSON TO COTTONWOOD) - WITH ARTERIAL AND
COLLECTOR
$764,475
SIF077 GRAF STREET ETENSION (RITTER TO 19TH) $1,035,000
SIF084 BAXTER (DAVIS TO COTTONWOOD)DESIGN $225,000
SIF085 BAXTER (7TH TO 19TH) CONSTRUCTION $500,000
SIF087 CATAMOUNT ST (27TH TO VALLEY CNTR) $300,000
SIF093 OAK STREET (15TH TO 19TH) CONSTRUCTION $350,000
SIF 094 CATAMOUNT ST (27TH TO VALLEY CNTR) - DESIGN $45,000
SIF 103 S. 11TH AVE-KAGY BLVD TO GRAF ST EXT $396,000
TOTAL $4,945,475
146
Tree Maintenance Fund – FY17 Budget Worksheet
The Tree Maintenance Fund is the single source of support for thee Forestry Department. Their information
begins on page 176 of the City Manager’s Recommended Budget document.
Revenue
Revenue increases are needed to fund the costs of the recommendations of the Urban Forestry Master Plan.
The CM Recommended Budget recommends a 30% increase for Tree Maintenance Assessments. Total
Revenues are estimated to be: $624,712.
One of the recommendations in the Plan is to have adequate funds available to address an Emerald Ash
Borer incident. Growing and maintaining the Fund’s reserves to a level above $100,000 is our
recommended strategy. With the increased assessment this year, and smaller increases in the next two
years, we anticipate we could be at that level by Fiscal Year 2019.
Expenditures
Expenditures total $740,223, with approximately $135,000 of capital projects begin funded. In developing
the budget for the Tree Maintenance Fund, we also customarily look at a 5-Year Projection of expenditures
and revenues. This projection is attached.
Also attached is a more detailed list and chart of the Funds’ budget for operating expenditures.
Personnel: $413,970. This includes the mid-year hire of the Forestry Superintendent.
Operations: $191,253
o Gas & Oil - $12,900
o General Supplies - $43,565
o Includes: Cost share trees - $26,250, Tree replacement vouchers - $22,500, etc.
o Contracted Services: Miscellaneous contracted tree service – 6 moths - $30,000
Capital: $135,000
o FOR08 - Backhoe replacement
o FOR 07- Flatbed truck replacement
147
Tree Maintenance District - 5 year Projection
FY2017 Budget Preparation
Adopted Recommended Projected Projected Projected Projected
Proposed Rate Increase 2%30%8%6%2%2%
Estimated Growth in Assessable Sq Ftg 2%2%2%2%2%2%
FY16 FY17 FY18 FY19 FY20 FY21
Beginning Fund Balance - Projected 158,467 159,303 44,942 48,232 108,687 151,268
Estimated Revenues:
Assessments (FY16 Actual Billed)464,187 615,512 678,048 733,105 762,723 793,537
Penalty and Interest 1,350 1,350 1,350 1,350 1,350 1,350
Interest Earnings 1,600 3,000 3,000 3,000 3,000 3,000
Sale of Cost-Share-Trees 6,000 6,000 6,000 6,000 6,000 6,000
Grants/State Shared 750
Total Estimated Revenues:473,887 625,862 688,398 743,455 773,073 803,887
Proposed Expenditures:
Existing Personnel 325,238 373,012 384,202 395,728 407,600 419,828
New Super - Hire Mid year 40,958 81,915 84,372 86,904 89,511
Operations 147,813 191,253 196,991 202,900 208,987 215,257
Capital - 135,000 22,000 - 27,000 -
Total Proposed Expenditures:473,051 740,223 685,108 683,001 730,491 724,596
Ending Fund Balance - Projected 159,303 44,942 48,232 108,687 151,268 230,559
Annual Assessments:
Small Lot, 5,000 sq ft.11.33 14.73 15.91 16.86 17.20 17.54
Average Lot, 7,500 sq ft.17.00 22.10 23.87 25.30 25.81 26.32
Large Lot, 10,000 sq ft.22.67 29.47 31.83 33.74 34.41 35.10
Extra Large, 15,000 sq ft 34.00 44.20 47.74 50.60 51.61 52.64
148
Date: 5/9/2016
FY17 Operating Budget
FY17 CM RECOMMENDED BUDGET
TREE MAINTENANCE FUND
DESCRIPTION FY17 CM
RECOMMENDED
BUDGET
ADVERTISING $11,400.00
BOOKS & REFERENCE MTRLS $500.00
CHEMICALS $500.00
CLOTHING & UNIFORMS $1,250.00
COMPUTER SUPPLIES $2,100.00
CONSULTANTS & PROF SERV $2,200.00
DUES & CERTIFICATIONS $850.00
ELECTRICITY $500.00
GASOLINE AND OIL $12,900.00
GENERAL $72,265.00
IN-STATE $4,000.00
INSURANCE $3,000.00
INTERNET $3,600.00
M&E:MACH+EQUIP/HEAVY TRUK $90,000.00
MAINTENANCE CONTRACTS $32,200.00
MEDICAL SERVICES $200.00
NATURAL GAS $300.00
OFFICE SUPPLIES $2,000.00
OUT-OF-STATE $1,500.00
PERSONAL COMPUTERS $2,000.00
POSTAGE $8,250.00
REPAIR & MAINT - OTHER $500.00
REPAIR & MAINT- BUILDINGS $1,000.00
REPAIR & MAINT- EQUIPMENT $6,000.00
ROAD SUPPLIES $2,000.00
SHIPPING & HANDLING $200.00
SMALL EQUIPMENT AND TOOLS $4,500.00
SUBSCRIPTIONS $200.00
TELEPHONE $1,550.00
VEH MAINT FUND ALLOCATION $11,788.00
VEH:AUTOS + LIGHT TRUCKS $45,000.00
VEHICLE SUPPLIES $2,000.00
TOTAL $326,253.00
0 40,000 80,000 100,000
ADVERTISING
BOOKS & REFERENCEMTRLS
CHEMICALS
CLOTHING & UNIFORMS
COMPUTER SUPPLIES
CONSULTANTS & PROFSERV
DUES & CERTIFICATIONS
ELECTRICITY
GASOLINE AND OIL
GENERAL
IN-STATE
INSURANCE
INTERNET
M&E:MACH+EQUIP/HEAVYTRUK
MAINTENANCECONTRACTS
MEDICAL SERVICES
NATURAL GAS
OFFICE SUPPLIES
OUT-OF-STATE
PERSONAL COMPUTERS
POSTAGE
REPAIR & MAINT - OTHER
REPAIR & MAINT-BUILDINGS
REPAIR & MAINT-
EQUIPMENT
ROAD SUPPLIES
SHIPPING & HANDLING
SMALL EQUIPMENT ANDTOOLS
SUBSCRIPTIONS
TELEPHONE
VEH MAINT FUNDALLOCATION
VEH:AUTOS + LIGHT
TRUCKS
VEHICLE SUPPLIES
Tree Maintenance Fund
FY17 Operating and Capital Budget
149
Community Housing Fund – FY17 Budget Worksheet
Community Housing Fund (Fund 120) is included in the Community Services Expenditure Information on
page 189.
Community Housing Fund – FY17 Expenditure Total $387,400
The Community Housing Fund holds revenues from some previous housing loans that are slowly coming
back to the city, and has also been where we have deposited and recorded the activity of the City’s tax
dollars dedicated to Workforce Housing.
The CM Recommended Budget includes tax revenue of 3 mills (estimated at $265,000) for Workforce
Housing efforts. The Community Affordable Housing Advisory Board has recommended the budget this
year, with expenditures of $387,400 detailed below.
Workforce Housing Funding
Within the Community Housing Fund Approved Proposed
0.5 Mills 0.5 Mills 0.5 Mills 1 Mill 3 Mills 3 Mills
FY12 FY13 FY14 FY15 FY16 FY17
Beginning Balance 318,460 327,446 336,926 347,769 21,858 220,966
Revenues:
General Fund Transfer 56,248
Dedication of Tax Revenue 41,031 41,885 42,819 88,470 241,158 264,886
Interest Earnings 2,955 2,595 2,555 2,958 2,850 2,850
Loan Principal Repayments 5,000 5,000 5,000 682 9,500 9,500
Total Estimated Revenues:48,986 49,480 50,374 148,358 253,508 277,236
Expenditures:
Road to Home - Administration 40,000 40,000 40,000 40,000 40,000 40,000
HRDC - West Edge Project Downpayment Assistance - 160,000
HRDC Administration of Revolving Loan Fund 14,400 14,400
Workforce Housing Ordinance Development/Update 50,000
Support for Low Income Housing Projects (offset
Impact Fees)24,269
Remainder of CAHAB Support not contained in Fund
121 (to total $14,400/yr)3,407
GMD - Project Assistance 200,000
Administrative Costs 8,000
Affordable Housing Action Plan Update 10,000
Impact Fees For Home Purchase 100,000
Impact Fees For Rental Housing 40,000
Purchase of Property 100,000
Emergency Shelter 25,000
Down Payment Assistance 50,000
Total Proposed Expenditures:40,000 40,000 40,000 477,676 54,400 387,400
Ending Balance 327,446 336,926 347,769 21,858 220,966 110,802
150