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HomeMy WebLinkAbout05-12-16 BPC Agenda and Packet BOZEMAN PARKING COMMISSION May 12, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Disclosures of Ex Parte Communication III. Changes to the Agenda IV. Approval of April 2016 minutes -See Attachment Exhibit 1 V. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. VI. Parking Manager Report -See Attachment Exhibit 2 VII. Review of Draft Downtown Strategic Parking Management Plan Manager’s Report. - A copy of the draft report can be found here: http://www.bozeman.net/Smarty/media/Parking_Media/Reports/Bozemand-Parking- Management-Plan-Combined-Final-Report.pdf VIII. New business. IX. Adjournment. The next Bozeman Parking Commission meeting will be held June 9th, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Mike Gray 582-3232. Exhibit 1 BOZEMAN PARKING COMMISSION April 14, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Minutes Commissioner - Cynthia Andrus: Present Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Present Committee Member - Ryan Olson: Present Committee Member - Dennis Bechtold: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present Board Member - Ben Bennett: Present X. Call to order, 7:30 a.m. 07:32:40 AM Dennis Bechtold called the meeting to order. XI. Disclosures of Ex Parte Communication 07:32:47 AM There were no disclosures of ex parte communication. XII. Changes to the Agenda 07:35:37 AM Tom announced that he is adding to the manager report. Exhibit 1 XIII. Approval of January 2016 minutes -See Attachment Exhibit 1 Chris motioned to approve the January minutes with the fix of Ben Lloyd being added to roll call and Kelly Wiseman being removed. Committee Member - Chris Naumann: Motion Board Member - Ben Bennett: 2nd Commissioner - Cynthia Andrus: Approve Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Ryan Olson: Approve Committee Member - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Board Member - Ben Bennett: Approve 07:37:32 AM XIV. Approval of March 2016 minutes -See Attachment Exhibit 2 Chris motioned to approve the March minutes. Committee Member - Ryan Olson: Motion Committee Member - Kelly Wiseman : 2nd Commissioner - Cynthia Andrus: Approve Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Ryan Olson: Approve Committee Member - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Board Member - Ben Bennett: Approve Exhibit 1 07:38:54 AM XV. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. There were no public comments. 07:39:05 AM XVI. Report by Rocky Mountain Security on Bridger Garage (Stewart Cook). Stewart Cook (Rocky Mountain Security) gave a report on some of the incidents that Rocky Mountain officers have seen in the parking garage since they started patrolling March 24th. 07:57:26 AM XVII. Review of parking plan update and timeline. Tom went over the tentative time line for the Rick Williams report. 08:04:49 AM XVIII. Budget Presentation (Anna Rosenberry City of Bozeman Administrative Services Director) -See Attachment Exhibit 3 Anna Rosenberry went over the budget report for FY17 and an estimate into FY21. Exhibit 1 XIX. FY 2017 Budget Adoption. Anna informed the Parking Commission that May 23rd is when the budget will go in front of the City Commission. June 20th will be the final approval with the City Commission. Chris motioned for the approval of the budget for FY17. Commitee Member - Chris Naumann: Motion Commitee Member - Ryan Olson: 2nd Commissioner - Cynthia Andrus: Approve Commitee Member - Pamela Bryan: Approve Commitee Member - Kelly Wiseman : Approve Commitee Member - Ryan Olson: Approve Commitee Member - Dennis Bechtold: Approve Commitee Member - Ben Lloyd: Approve Commitee Member - Chris Naumann: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Board Member - Ben Bennett: Approve 08:37:06 AM XX. Manager’s Report and -See Attachment Exhibit 4 Tom went over some new ideas in regards to the parking garage. 09:01:32 AM XXI. New business. David Fine (Economic Development Specialist) spoke about the development of Midtown. Cyndy suggested that the Parking Commission start thinking about setting up a new Resident parking district in midtown. Chuck announced to the BPC that the City Manager has approved Hawthorne School to use the Commission room starting the end of August for two Kindergarten classes. BPC will have to meet at a different time or start using the Gallatin County Commission Room. 09:10:42 AM XXII. Adjournment. Dennis adjourned the meeting at 9:10AM Exhibit 2 Parking Manager’s Report The garage has been swept and the stairwells have will be pressure washed and cleaned. The decision to remove the pay on foot machine will be carried out as soon as time permits. In May I hope to be able to complete the crack repairs needed and continue beautification efforts. Garage use statistics show a drop in our hourly parkers in April. I do not know any reason why this has occurred but it seems to be similar to past years. I hope to see an increase in the summer months as our tourist season begins. Validation and hotel use remains the same. The Element has let me know that their summer is rapidly booking the hotel to capacity; this may or may not increase their validation usage. It is the first summer with the hotel online, ergo the use of their garage validations will remain fluid. Exhibit 2 Revenues are still below expectations, but I am confident our staff is working hard to manage parking in the city. WE hit 81% of our expected revenue with half staff for most of the year. I believe we will show marked improvement in FY17. Expenditures to date: Crack repairs and credit card software updates still need to be accomplished in May and I am working to get that done. Exhibit 2 The parking report is out to the public and I am being interviewed by local media. If any member of the commission would be willing to sit for an interview with the press I think it would increase the exposure of the Parking Commission. Stakeholder meetings about the draft plan are scheduled for early June 2016. All meetings will be open to the general public and held at Bozeman City Hall (121 North Rouse) in the City Commission Room. • June 8 7:00 PM presentation of the parking plan to neighborhoods and general public. • June 9 7:30 AM presentation of the parking plan to the Bozeman Parking Commission. • June 9 1:30 PM presentation of the parking plan to business stake holders. The final draft of the plan is expected to be completed in June 2016 with the final plan presented to the City Commission on July 18, 2016. (Subject to change) Exhibit 2 Garage Security report: 1-Apr 0:17 Parking Garage Electrical room in the basement south west was found unlocked. 2-Apr 2:54 Parking Garage One male sleeping in the north stairwell and 2 teenagers sitting in their car on the top level. All left when asked. Conducted walk- through. No other violations observed. Area cleared and secured. No further action. 2-Apr 1:30 Parking Garage One male found on the top level sleeping next to a car. He left when asked. Area cleared and secured. No further action. 3-Apr 23:01 Parking Garage One male sleeping in the basement north stairwell. He left when asked. Area cleared and secured. No further action. 3-Apr 2:53 Parking Garage One male sleeping in the south west upper level stairwell. He left when asked. Area cleared and secured. No further action. 4-Apr 22:15 Parking Garage Found one male in the north basement stairwell. He left when asked. Conducted inspection, no other violation. Area secured no further action. 4-Apr 2:30 Parking Garage Same African American Male (Robert) with a Dolphins jacket was sleeping in south east stairwell. Called BPD, warned again and left. Conducted inspection, no other violation. Area secured no further action. 5-Apr 22:29 Parking Garage Found Jordan Fritz in the north stairwell and was asked to leave. Boz. PD and AMR arrived for a medical call with Austin who was one of the two male that left Streamline. 6-Apr 20:34 Parking Garage Three males skate boarding on the fourth floor. Became very angry but left. No other violations observed. Area cleared and secured. No further action. 9-Apr 1:33 Parking Garage Arrived to witness a female driving a Penske moving truck which was too tall, the truck made contact with the ceiling of the parking garage. She then put the truck in reverse and backed into a concrete median. Notified BPD. 9-Apr 1:38 Parking Garage Drove to the top level of the parking garage and observed 3 Males push a 200 gal. Water tank off the top level into the alley. Notified BPD who arrived at 0202. Conducted inspection, no other violation. Area secured no further action. 11-Apr 23:30 Parking Garage 2 Females on the upper level having a picnic. Both left when asked. Conducted inspection, no other violation. Area secured no further action. 11-Apr 2:40 Parking Garage Top level of the parking garage found a Dodge van with blankets taped to the windows. Informed occupant that they could not stay and must leave. Conducted inspection, no other violation. Area secured no further action. 12-Apr 23:20 Parking Garage Two individuals, one male and one female skateboarding on the top level. They both left when asked. Conducted inspection, no other violation. Area secured no further action. 13-Apr 0:04 Parking Garage One male sleeping in the basement north stairwell. He left when asked. Area cleared and secured. No further action. 16-Apr 0:11 Parking Garage One male sleeping in the south east lower level stairwell. He left when asked. Area cleared and secured. No further action. 15-Apr 0:54 Parking Garage Found a backpack and a purse in the south west stair well. Found another backpack in the south east stair well. Called BPD to come and pick up all items. Conducted walk-through. No other violations observed. Area cleared and secured. No further action. 22-Apr 23:41 Parking Garage New Graffiti and feces in the fourth floor stairwell. Reported to dispatch. 27-Apr 20:43 Parking Garage Found one male in the south west 4th floor stairwell drawing on the floor with chalk. He left when asked. Area cleared and secured. No further action. 28-Apr 20:34 Parking Garage Found a male in a wheel chair sleeping in the 1st floor north stairwell. He left when asked. Area cleared and secured. No further action.