HomeMy WebLinkAboutC4. WSCA Contract
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Scott McMahan, Information Technology Manager
Anna Rosenberry, Administrative Services Director
SUBJECT: Approve Western States Contracting Alliance (WSCA) contract to allow the City to move all Verizon devices from the Government Services
Administration (GSA) Federal contract to the WSCA government
contract.
MEETING DATE: April 25, 2016
AGENDA ITEM TYPE: Consent RECOMMENDATION: Move all of our phone and data devices to the WSCA contract.
BACKGROUND: The City currently receives Verizon phone and data services under the
Government Services Administration (GSA) Federal Contract pricing. We are recommending
moving to pricing under the WSCA Government Contract for Verizon services. Under state law, the City can utilize government purchase programs that yield significant savings on services or
equipment.
There will be a slight increase (pennies per line) for each phone device but this will be more than
offset by the savings realized under the new data plans. All service levels and options would remain the same, this contract would just change the price paid for the services.
Over the past 5 years, we have significantly increased the number of “data only” devices that we
use. All of the Toughbooks/Toughpads that are used in the field by City workers require a data
plan. We now have around 140 data only devices.
Moving to the WSCA contract will allow the City to take advantage of less expensive data plans
for our data devices. It is estimated that by making this change the City can realize annual
savings of $28,000.00 per year on data only services.
UNRESOLVED ISSUES: None with this contract. In the future, we will be exploring a move
of our Verizon Sate contract phone plans over to the WSCA contract, as well.
ALTERNATIVES: Stay on the GSA Contract.
FISCAL EFFECTS: Estimated $28,000.00 in savings per year, divided among numerous City
funds.
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Attachments:
Report compiled on:
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2.4.2013 Data furnished in this document shall not be duplicated, used, disclosed in while or in part for any purpose other than to evaluate the document.
WESTERN STATES CONTRACTING ALLIANCE #1907 AUTHORIZED USER AGREEMENT Verizon Wireless (“Vendor”) and the State of Nevada, for itself and on behalf of the Western States Contracting
Alliance (“WSCA” and/or “Customer”), have entered into a Contract for Services of Independent Contractor #1907 ("Contract") with an effective date beginning on April 16, 2012 through and including October 31, 2016 and any and
all amendments and/or addenda thereto. Pursuant to the Contract, the State of Montana has entered into a Participating Addendum (“PA”) designating City of Bozeman , a government entity, not for profit entity or a
private education entity as an authorized user (“Authorized User”).
In accordance with the definitions, terms and conditions set forth in the Contract and/or PA City of Bozeman , as an authorized entity, may purchase wireless services and products under the terms, conditions, and pricing
established by the Contract and/or PA for Authorized User participation. Participation is further subject to any and all applicable state and local purchasing statutes and ordinances. The Authorized User states, acknowledges and
agrees, as follows:
(1) Agency Name: City of Bozeman ; (2) It is an Authorized User as defined under the terms of the Contract and/or PA;
(3) Authorized User is eligible and desires to purchase wireless services and products from Vendor pursuant to the terms and conditions of the Contract, PA, User Agreement, any and all
amendments, addenda and schedules as the Customer may specify from time to time, as well as the terms and conditions of all calling plans activated under this User Agreement, which are
incorporated herein by reference; (4) Authorized User will provide documentation and substantiate Authorized User status as appropriate
and as requested from time to time by Vendor; (5) The Authorized User agrees to the terms and conditions of the WSCA Master Agreement including
the disclosure of limited account information as part of the contractual reporting requirements to WSCA Administration and the participating state;
(6) Authorized User will ensure that this User Agreement will be used only in support of government, not for profit or private education business;
(7) The undersigned represents and warrants that he/she has the power and authority to execute this User Agreement, bind the respective Authorized User, and that the execution and performance of
this User Agreement has been duly authorized by all necessary Authorized User action; and (8) The undersigned is duly authorized by the Authorized User to designate the following individual(s)
(the “Authorized Contacts”) who are authorized to take action with respect to the account with Vendor to purchase equipment, add lines of service, cancel lines of service and make changes to
the account that financially bind the Authorized User to the terms and conditions of this User Agreement, the Contract, the PA, and execute Customer Agreements for the lines of wireless
service, subject to the additional terms and conditions therein.
FEIN Number (Federal Tax ID):
Customer Address:
Customer Phone number:
Customer Email address:
Sales Representative Name: Alex Duman
Wireless Phone Number: 406-546-7000
Authorized Signature:
Name:
Title:
Date:
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