HomeMy WebLinkAboutC5. Federal Emergancy Grant
Commission Memorandum
Report To: Honorable Mayor and City Commission
From: Lain Leoniak, Water Conservation Specialist
Craig Woolard, Director of Public Works
Subject: State of Montana Federal Emergency Management Agency Pre-
Disaster Mitigation Grant Notice of Intent: City of Bozeman
Sourdough Creek Municipal Watershed Aquifer Storage and
Recovery/Flood Diversion and Storage Assessment and Pilot
Project
Meeting Date: April 18, 2016
Agenda Item Type: Consent Item
Recommendation: Authorize the City Manager, or his designee, to sign a Grant Routing
Cover Sheet Approving the City of Bozeman’s Notice of Intent to apply for a Pre-Disaster
Mitigation Grant to the Federal Emergency Management Agency to support the Sourdough
Creek Municipal Watershed Aquifer Storage and Recovery/Flood Diversion and Storage
Assessment and Pilot Project
Background: The City of Bozeman seeks approval to submit the Notice of Intent to apply for a
Pre-Disaster Mitigation Grant to for federal funding to support the Sourdough Creek Municipal
Watershed Aquifer Storage and Recovery/Flood Diversion and Storage Assessment and Pilot
Project. This pilot project will be designed to mitigate both drought and flood hazards, reducing
risks to public safety and damage to property.
The City is requesting $300,000.00 and, if awarded, the grant funds would facilitate the
completion of the Project within the next three years (Fall 2019).
Alternatives: As suggested by the Commission.
Fiscal Effects: The grant requires matching funds (including leveraged resources) in the amount
of $100,000.00 which have not been provided for in the City’s Capital Improvement Plan for FY
16-18.
Attachments: Notice of Intent (without appendices)
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STATE OF MONTANA
DEPARTMENT OF MILITARY AFFAIRS
DISASTER AND EMERGENCY SERVICES
DIVISION
P.O. BOX 4789
FORT HARRISON, MONTANA 59636-4789
Commercial (406) 841-3960 Facsimile (406) 841-3965
Pre-Disaster Mitigation Grant
NOTICE OF INTENT
NAME/ADDRESS OF APPLICANT: City of Bozeman DATE: March 28, 2016
TYPE OF APPLICANT: (Government, Private Non-profit, Indian Tribe)
Municipal Government
PROJECT POINT OF CONTACT: (Include address & phone numbers)
Lain Leoniak
Water Conservation Program Manager
City of Bozeman
20 East Olive Street
Bozeman, Montana 59715
# 406-582-3220
BRIEF DESCRIPTION OF PROPOSED PROJECT:
City of Bozeman Sourdough Creek Municipal Watershed Aquifer Storage and Recovery/Flood
Diversion and Storage Assessment and Pilot Project
This City of Bozeman is an incorporated municipality that operates a water utility for Bozeman
water customers that comprises approximately 12,500 metered connections. The City’s
population exceeds 43,000 and is continuing to experience rapid growth. It is situated in the
headwaters of the Upper Missouri River Basin and receives forty percent of its total water
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supplies from the Sourdough Creek Municipal Watershed.
The City’s Integrated Water Resources Plan adopted in 2013, projects demands for water will
exceed available supplies when the population exceeds 62,000 and calls for development of new
water storage in Sourdough Creek in order to meet future water demands in times of water
scarcity. The Montana State Water Plan issued in 2015 recognizes the need to integrate natural
water storage development as a key component of the Upper Missouri Basin watershed plan.
Innovative approaches to new water storage projects are needed to increase water availability in
times of drought, mitigate damage from flood events, and limit environmental impacts from a
potential project thus protecting and enhancing Sourdough Creek’s ecosystem services.
The Sourdough Creek Municipal Watershed Aquifer Storage and Recovery/Flood
Diversion & Storage Assessment and Pilot Project would assess the feasibility of enhancing
the natural capacity of the riparian areas within and adjacent to Sourdough Creek to store water
for beneficial uses during times of drought and to mitigate potential impacts during flood
events. The Project proposes a technical feasibility study, environmental assessment, and
engineered design and construction of a pilot project to assess and quantify benefits from
drought and flooding mitigation efforts in addition to assessing environmental health, ecologic
function and local economics and to preserve natural habitat and ecosystem services and to
quantify these benefits.
Detailed alternatives analysis, together with benefit/cost assessment, is proposed with the
Project. This information will be used to select the ‘natural alterations’ best suited to most
effectively augment natural storage and recovery and drought diversion and storage in the
watershed.
Contracted services will be required for all phases of this project. A consulting engineer with
expertise in environmental systems and watershed treatments is necessary to provide the level of
assessment and analysis required to fully understand the merits of the project. The consultant will
work in collaboration with the City of Bozeman, the USFS Gallatin National Forest, DNRC, and
other project partners that may be identified as work progresses and further supported by the grant
administrator. A construction contract to build a pilot project will be necessary as well.
This information is provided as a framework only and is subject to modification upon detailed
scope contracting with the contract administrator.
Phase 1: Consultant Selection, Environmental Characterization and Site
Assessment, Alternatives Development, Benefit/Cost Analysis.
Task 1 – Consultant Selection: Develop an RFP in coordination with DNRC to
procure professional engineering services in accordance with
qualifications-based requirements of the State Procurement Act.
Task 2 – Environmental Characterization and Site Assessment: Evaluate existing
watershed hydrologic and ecologic condition and functionality to support
alternatives development.
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Task 3 – Alternatives Analysis: Develop a comprehensive array of specific
alternatives that enhance watershed storage capacity and assess water
storage enhancement potential. Determine permitting requirements
necessary for each alternative and analyze water rights compliance issues.
Task 4 – Benefit/Cost Analysis: Determine benefits and costs of alternatives to
support selection of a preferred alternative.
Phase 2: Pilot Project Design, Permitting, Construction, and Construction
Administration.
Task 1 – Pilot Project Design: Develop detailed design and construction cost
estimate of the preferred alternative and prepare bid package for
advertising and award.
Task 2 – Pilot Project Permitting: Obtain necessary permits from USFS,
USACE, Conservation District, DEQ, and other agencies with
jurisdiction to construct pilot project as designed.
Task 3 – Pilot Project Construction: Contractor builds preferred alternative per
design plans and specifications.
Task 4 – Pilot Project Construction Administration: Administer construction
contract, perform construction inspection and prepare as-built drawings.
Phase 3: Project Effectiveness Monitoring
Task 1 – Project Effectiveness Monitoring: Develop sampling and monitoring
plan, purchase equipment and complete monitoring to provide data to
quantify project effectiveness report.
The contract consultant engineer will perform all Phase 1 and Phase 2 tasks, except pilot project
construction. A contractor will be selected to construct the pilot project per public bidding
requirements.
Depending on the scope and nature of the pilot project, NEPA approval may be necessary to permit
activities on the ground, along with a USACE 404 permit, CWA Section 124 Permit, and MDEQ
318 Permit.
BRIEF DESCRIPTION OF NATURAL HAZARD TO BE MITIGATED:
The Sourdough Creek Watershed is a forested ecosystem functioning in a relatively natural
condition. See Sourdough Creek Municipal Watershed Map attached. A normal hydrologic
regime is present with periods of peak flow occurring in the late spring or early summer
resulting from snow melt.
Over the last several decades, the City experienced two to three periods of drought each decade
and climate forecasts predict increasing instances of drought in the future. A Drought
Management Plan for the City is currently being developed that includes long term mitigation
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efforts such as aquifer storage and recovery contemplated by this Project. Since 1970, the City
has acknowledged the perennial flood hazard that is present on Sourdough Creek. Proposed
revisions to the City’s floodplain maps depict potentially significant damage to residential and
commercial areas during 100 year and 500 year flood events. These compounding factors
reinforce the need for natural storage development in the Sourdough watershed. See City of
Bozeman Floodplain Map attached.
LOCATION OF PROJECT:
The Project will include an assessment of the Sourdough Creek municipal watershed and
identification of specific pilot sites within the watershed. See Sourdough Creek Municipal
Watershed Map attached.
TOTAL ESTIMATED COST: $400,000.00
DOES YOUR LOCAL JURISDICTION HAVE AN APPROVED PDM PLAN?
YES X NO_____ Date of FEMA approval: September 18, 2012
HAS A FEDERAL DISASTER “DAMAGE SURVEY REPORT” (DSR) OR PROJECT
WORKSHEET (PW) BEEN WRITTEN FOR ANY PORTION OF THIS PROJECT?
YES____ DSR#___________ NO X
LIST EXPECTED SOURCES OF LOCAL MATCHING FUNDS OR “IN-KIND” SERVICES
AND OR MATERIALS: (Normally 25%) (List Non-federal sources -- grants, taxes, bonds,
existing budgets, volunteer and in-kind labor, cash, donations, etc.)
Non-federal sources within City of Bozeman budgets and in-kind labor.
ISSUES TO CONSIDER WHILE CHOOSING YOUR PROJECT:
1. List Alternatives Considered to this Project and Ramifications (Very important - that the
alternative # 1 be explained as to what will happen if we take no action and #2 be a project you
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have actually considered and would do if time and money were available, usually the money is
the biggest discriminator.
a. Alternative #1: No Action: If no action is taken, the Sourdough Creek municipal
watershed will continue to function in its current hydrologic regime with limited natural storage
to mitigate impacts from drought and flood events. The risks for potentially significant socio-
economic impacts to properties within the City of Bozeman will remain without efforts to
reduce the current risks of damage from these hazards.
b. Alternative #2: The Sourdough Creek Municipal Watershed Aquifer Storage and
Recovery/Flood Diversion and Storage Assessment and Pilot Project described above is a
project that has been contemplated as part of the City of Bozeman’s Integrated Water Resources
Plan adopted by the City Commission in 2013. Additionally, the City submitted a grant
application for the Project on May 15, 2014 to the State of Montana’s Renewable Resource
Grant and Loan Program but did not receive funding. The City of Bozeman is willing and able
to dedicate staff time and support to this Project. However, the lack of funding for this Project is
the primary barrier in advancing this hazard mitigation work on Sourdough Creek.
2. Project Minimum Qualifications:
a. Project must provide beneficial impact upon the disaster area;
b. Project must conform with environmental regulations;
c. Project must solve a repetitive natural hazard problem; and
d. Project must demonstrate cost-effectiveness (the value of benefits must exceed
the cost: Benefit Cost ratio must be 1.0 or greater).
Signature and Title of Preparer:
/s/ Lain Leoniak Water Conservation Program Manager Date: March 28, 2016
(Signature and Title)
Your POC is Kent Atwood at 406-324-4782 or katwood@mt.gov and/or
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Nadene Wadsworth, Deputy State Hazard Mitigation Officer (DSHMO) at 406-324-4785,
nwadsworth@mt.gov
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