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HomeMy WebLinkAbout04-14-16 Agenda and packet1 BOZEMAN PARKING COMMISSION April 14, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Disclosures of Ex Parte Communication III. Changes to the Agenda IV. Approval of January 2016 minutes -See Attachment Exhibit 1 V. Approval of March 2016 minutes -See Attachment Exhibit 2 VI. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. VII. Report by Rocky Mountain Security on Bridger Garage. (Stewart Cook) VIII. Review of parking plan update and timeline. IX. Budget Presentation (Anna Rosenberry City of Bozeman Administrative Services Director) -See Attachment Exhibit 3 X. XI. FY 2017 Budget Adoption. XII. Manager’s Report and -See Attachment Exhibit 4 XIII. New business. XIV. Adjournment. The next Bozeman Parking Commission meeting will be held May 12, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Mike Gray 582-3232. 2 Exhibit 1 BOZEMAN PARKING COMMISSION January 14, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Minutes Committee Member- Ben Bennett: Present Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Present Committee Member - Ryan Olson: Present Committee Member - Dennis Bechtold: Present Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Present Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present Staff- Cyndy Andrus: Present 07:33:28 AM I. Call to order, 7:30 a.m. Ryan called the meeting to order. 07:33:44 AM II. Disclosures of Ex Parte Communication None 3 Exhibit 1 III. Changes to the Agenda the agenda form had a correction. Public comment section should be listed as Number V. 07:34:29 AM IV. Approval of December 2015 minutes Eric Nelson’s name needs to be corrected to Eric with a c not a k. Ben Lloyd stated he had opposed the motion to approve an additional lease in the garage for the Lark hotel—the motion was not approved, unanimously. Chris made a motion to approve the minutes with those corrections. The motion was seconded by Pamela Bryan and the minutes were approved unanimously. 07:35:43 AM V. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such time frame be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Cory Lawrence (24 W. Mendenhall) gave a brief update on the Armory Building. He stated they are still moving forward on this project. They have electricity on and have been doing work inside. Cory is waiting completion of bank financing related to the project before they will start doing the outside work and closing off the parking lot. As soon as soon as he gets more information he will pass it on to the Bozeman Parking Commission (BPC). 07:38:09 AM VI. The State of Parking Report- Year in Review Tom gave an update on the parking garage. The reports show that the use in the Parking Garage is going up. This is a good thing; the public is starting to use it more. Tom had a Parking Officer on duty the night of the Christmas stroll and as a result, we didn’t have any broken arms or complaints. He is going to start doing this on the busier nights when things are going on Downtown. This, in the long run, will help us save money on broken equipment and public complaints. Tom would like the BPC to start thinking about taking away the 2 hour free parking in the Garage. This will help bring in more money. Right now the majority of our revenues come from Citations and parking. Parking will not be able to continue to meet the budget 4 Exhibit 1 if that’s all we rely on. The Parking department has been short officers most of the year and it’s going to be very difficult to make up the budget shortfall in citation revenue. Cyndy asked if the City is really losing that much money by having the 2 hour free parking. Tom informed the group that his calculations come to about $12,000 in lost revenue a month due to the 2 hour free parking. Pamela asked for clarification. Most parking in the garage is only about 2 hours long and most of these numbers are from the 11am-1pm time frame. The Element has not been using AVI cards due because they are afraid that customers will take them home or lose them, and at $40 a card, that is too much of a risk. Instead, they have been using validation tickets, which we print for them. At this time there is no really good way to track what the hotels are using. There is a program that BPC could get that would allow the hotels to use the room keys, but this is a pricey option. Tom has talked to the hotels to see if they would like to work with us to get this program, as it would benefit both parties. Tom asked everyone to please contact him if they think of other questions later regarding this report. Chuck provided some more information regarding the long-term parking lease agreement related to the Etha Hotel. In August 2013 the city signed an agreement that provided for the long-term lease rights to the Etha Hotel for a minimum of UDC required parking spaces related to the project (currently estimated to be 84 spaces) and a not-to-exceed maximum of 100 spaces. At the time that use begins, the Etha Hotel will be obligated to begin paying for the lease spaces associated with the agreement. The Parking Commission agreed to allow Cory to clarify the information presented related to the long-term lease agreement. A second licensing agreement was also signed that states when construction starts he will start paying for the closure of the parking lot at the Armory. And, in addition he will also begin paying for the lease of 54 spaces in the garage; to offset the roughly 24 spaces lost related to the temporary closure of the Armory parking lot and to provide 30 spaces for construction-related vehicles. Pam asked if we have leased anything in the basement. Chuck told the commission that the Finance department has not sold any basement spots, and will not be selling them any time soon. 08:04:14 AM 5 Exhibit 1 VII. Rick Williams Parking Plan Report- Community meeting Jan 13, 2016 6:30 to 8:00PM. Report to BPC 7:30 to 9:00 AM. Business Community Meeting Jan 14, 2016 12:00 to 1:30PM Rick Williams presented his findings to date. He has submitted three different memos to date with the information that they have discovered so far. Some of the initial findings have been; • Clarifying current on-street parking signage (particularly in areas where unlimited parking is allowed) • Rename all lots/Garage by their addresses • Upgrade access/revenue control systems at Bridger Garage. • Install counter system at the Bridger Garage, and all Parking lots owned by the City of Bozeman. • Develop and adopt a rate setting policy for parking • Managing Growth is something that the BPC needs to look at too. This will help you 5-10 years down the road. • Continue routine data collection; enhanced to evaluate occupancy, turnover and larger on street sample areas. • Identify/procure strategically located parcel that could accommodate future structured parking facilities (Even if you don’t use them). • Initiate process to evaluate financial feasibility. Possibly implementation of an on-street pay to park program. • Finalize options that would establish a funding program to support future development of new supply. He stated there is a key difference between parking management and a parking plan. Parking management requires continued and focused action toward accomplishing strategic goals. A plan is informative but inactive. Rick Williams will be creating guiding principles that clarify: • City role and coordination • Priority customers • Capacity management • Information systems • Integration with other modes The fact that Bozeman offers a cash-in lieu program is progressive; however, current parking requirements may not provide the funding necessary to develop new parking and support the intensification of uses. The current fee is $5,000.00 per stall. The fees are generally calibrated to the level of commitment the city makes to the payer for access to an off-site parking supply: an 6 Exhibit 1 entitlement to parking access. The lower the payer’s expectation of entitlement as a result of the fee, the lower the fee assessed. The higher the expectation of entitlement to parking, the higher the fee assessed. He brought up the question, what is the City going to provide in return for the CIL. You can make this program work for you if you do it the right way and make sure that you understand it in the fullest. There is no wrong answer; it just needs to be clear on what you want to do as a City. The city has a CIL program; it just needs to be revised so that it functions appropriately for our expectations. Chris doesn’t want to put parking on just the private sector, and he feels that this information needs to be looked at more thoroughly. He suggested that the BPC may need to meet more often than once a month for a while to get a handle on this now. Pam wants to discuss the city’s role in parking. She feels that this is a tool that helps the city to get people to help with the parking so it doesn’t all fall back on the city to find the parking spaces. This is a tool that can help the city a lot if it is used correctly. Rick can figure out how much each stall would cost to help with the update of the CIL, but will the city be able to come up with the rest of the money that the CIL doesn’t bring in? The BPC will not be building a new garage tomorrow, but the City can start looking at the future. Rick explained that paying into a CIL doesn’t mean that you don’t have to pay for a parking spot. It does not mean that the spot belongs to that person. You have entitlement but you do not own it. It is the city’s spot. You can put them in the Bridger garage, then move them to a different location. It’s all how you word your CIL. Chris wants to know where we can put the entitlements now. There isn’t a lot of space to do it right now. Is this going to be a build it and then do it? 7 Exhibit 1 Rick stated that was a good question. This is where Tom really needs to be able to have great data on this. Once you figure that out, you could set the CIL up to where you can only sell 100 spots, after that you will have to suspend the sale of the CIL, and then you would have to find more financing to build more spots. But again, you have to update a counting system. 09:09:12 AM VIII. New business Tom informed everyone that he will be fully staffed by February. 09:10:29 AM IX. Adjournment Chris adjourned the Meeting at 9:10am The next Bozeman Parking Commission meeting will be held February 11, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Chuck Winn at 582-2307. 8 Exhibit 2 BOZEMAN PARKING COMMISSION March 10, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Minutes 07:35:27 AM Committee Member- Ben Bennet: Present Commitee Member - Pamela Bryan: Present Commitee Member - Kelly Wiseman : Present Commitee Member - Ryan Olson: Present Commitee Member - Dennis Bechtold: Absent Commitee Member - Ben Lloyd: Present Commitee Member - Chris Naumann: Present Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present I. Call to order, 7:30 a.m. Ryan Olson called the meeting to order at 7:35 a.m. II. Disclosures of Ex Parte Communication There were no disclosures of ex parte communication. III. Changes to the Agenda There were no changes to the agenda. IV. Approval of January 2016 minutes -See Attachment Exhibit 1 Kelly Wiseman was marked as present but was absent. There was confusion on the minutes that were submitted therefore Ryan tabled the approval of the January minutes. 07:41:45 AM 9 Exhibit 2 V. Approval of February 2016 minutes -See Attachment Exhibit 2 Ben Bennet was missing from the roll call. Ben Llyod wasn’t at the February BPC meeting. Kelly Wiseman and Ben Bennett approved it not Ben Llyod. Chris motioned to approve the February minutes with addition of Ben Bennet to the roll call. Committee Member – Ben Bennet: Approve Commitee Member - Chris Naumann: Motion Commitee Member - Kelly Wiseman : 2nd Commitee Member - Pamela Bryan: Approve Commitee Member - Kelly Wiseman : Approve Commitee Member - Ryan Olson: Approve Commitee Member - Dennis Bechtold: Absent Commitee Member - Ben Lloyd: Approve Commitee Member - Chris Naumann: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A 07:43:45 AM VI. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Rich McLane, Bozeman Police Department. (BPD) Rich spoke regarding the new parking tickets that the BPD will be writing. 07:45:17 AM 10 Exhibit 2 VII. Election of Executive Officers. Dennis, Chris and Ben B. want to be part of the Executive Committee. Pamela motioned for the approval of the Executive Officers. Committee Member- Ben Bennett: Approve Commitee Member - Pamela Bryan: Motion Commitee Member - Ben Lloyd: 2nd Commitee Member - Pamela Bryan: Approve Commitee Member - Kelly Wiseman : Approve Commitee Member - Ryan Olson: Approve Commitee Member - Dennis Bechtold: Absent Commitee Member - Ben Lloyd: Approve Commitee Member - Chris Naumann: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A 07:48:23 AM VIII. Review of Guiding Principles Discussion and Parking Plan Update. There was a meeting with Rick Williams in regards to the Guiding Principles. The commission needs to go through the draft, and let Thomas know of any changes that they would like to see. Danielle Martin was introduced as a temporary liaison for the Planning Department. Danielle will be offering feed back to Wendy Thomas, Planning Director. 08:03:00 AM IX. Manager’s Report -See Attachment Exhibit 3 If The BPC took away the free 2 hour parking in the garage, the City could potentially earn an extra $106,425.00/year. The Arms in the garage have been lifted from 11pm-5am. The garage has only had one broken arm in a month, since the arms get raised at night. The parking budget has gone in front of the City Administration. The next step will be the City Commission. The BPC would like to review the budget before it is seen by the City Commission in the future. 08:33:03 AM X. Policy Discussion : “Garage 2-Hours Free” 11 Exhibit 2 The 2 hour free parking was intended to test drive the parking garage. This promotion has worked and it should come to an end. We need to begin charging from the first minute on. The BPC will need to do an outreach to the community about the changes. Ryan feels that the BPC should start working on this as soon as possible. 08:54:48 AM XI. New business. Ben Bennett requested a summary of police reports in the parking garage. Thomas will be talking to Rocky Mountain Security in regards to patrolling the garage. 09:05:20 AM XII. Adjournment. Ryan adjourned the meeting at 9:05 PM The next Bozeman Parking Commission meeting will be held April 14th, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Chuck Winn 582-2307. 12 Exhibit 3 13 Exhibit 4 Parking Manager’s Report The garage continues to be an issue; we have had many complaints from the public in reference to skate boarders, homeless camping in the stair wells and nuisance complaints. We engaged Rocky Mountain Security to patrol the garage 3 times during the evening. They report to Bozeman PD immediately with major problems immediately. As we plan for future budgets I would like to keep the patrol schedule moving forward. Additionally I will be attending meetings with Bozeman PD and HRDC concerning issues in the parking garage bus station. Garage use continues to be short term parking. The majority of the short term parking remains under two hours. Validation and hotel use is staying even; I anticipate we will see an increase as summer rolls in. 14 Exhibit 4 Revenues are still below expectations but I am confident our staff is working hard to manage parking in the city. Expenditures remain nearly the same. I anticipate spending $1400.00 on cleaning the garage stairwells. The stairwells have no drains or water sources, the water cannot be allowed to drain into the elevator shafts as previously done to prevent damage. Ergo a vacuum truck will be required for the work. I also anticipate spending $4452. For Protection Tech to update the garage server to update or credit card system for further compliance and security. While here they will PM out gate system and repair the APM. 15 Exhibit 4 In order to save monies I have been able to coax our city Streets Department to help us maintain the garage and lots. They will paint our smaller surface lots (Armory and Rouse) during the summer as they have time and in conjunction with their current project list for the summer. Furthermore the Street sweepers will attempt to sweep the surface lots as they sweep the adjacent streets. Streets have also made some of their equipment available for our use such as their power washers. This will allow us to clean the garage in house before our crack repair project. I hope this will save some monies in the budget. Crack repairs to the first floor of the garage will be moving forward in May. There are two areas of concern where we may need to use a more expensive product to seal the surfaces. That being said our previous repairs seem to be holding up well. This work will require the first floor of the garage to be shut down. I will notify the public before work begins.