HomeMy WebLinkAboutA5. Goals and Timeline 2016-2017
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager SUBJECT: City Commission 2016-2017 Goals and Timelines Update
MEETING DATE: April 11th, 2016
AGENDA ITEM TYPE: Action
RECOMMENDATION: Review written materials, listen to the presentation by the City Manager, and provide feedback regarding the anticipated timeline for accomplishing the 2016-2017 adopted goals.
BACKGROUND: See attached 2016-2017 City Commission Goals update. Upon adoption of
the City Commission priorities on February 29th, 2016, the Commission requested that a timeline be provided for the projects. Below is a summary of each of the eight projects’ estimated timelines. This draft includes the anticipated starting and ending dates as well as when City
Commission and/or legal involvement will be required. In addition to the eight items, I’ve added
information for the Community Plan since several commissioners have expressed interest in the
timeline for the Community Plan update. Please note that the below timelines are estimates.
1. Joint Law & Justice Center (to election): The current and next crucial phase of this
project all lead up to an anticipated November 2016 election. The City Commission, City Manager’s office, Police Department, City Attorney’s office and Municipal Courts are heavily involved in this project. During the summer of 2016 the City Commission will
consider action to place the item on the November 2016 ballot. Once placed on the ballot,
the City Commission and administration will spend considerable time educating the
community on the effects of the ballot election. This project requires extensive political and administrative involvement throughout the entire timeline. 2. A) Landfill (remediation): The project is under construction as we speak and has an
anticipated completion date of June 2016. The project requires limited Commission and
administrative involvement to complete. 2. B) Landfill (legal defense): The project requires extensive weekly administrative involvement particularly from the legal department throughout all of 2016 and beyond. 3. UDC Rewrite: The project is currently underway and is anticipated to be completed in
late 2017. This project is heavily dependent on Community Development, the City
Commission, legal, and public engagement throughout 2016 and 2017. Commission
involvement is anticipated in March, April, October, November, and December of 2016; and January, May, October, November, and December of 2017. Legal involvement is
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necessary in March, May, June, August, September, October, November, and December
of 2016; and March, May, and June of 2017. See attached Gantt chart.
4. Vision & Strategic Plan: The project is currently underway and is scheduled to be
completed in October 2016. Heavy, consistent Commission, City Management, and public involvement is required from May 2016 through September 2016.
5. 2017 Legislative Agenda: This work needs to begin ASAP. The City will host an
introductory meeting for legislative candidates in April, and identify legislative priorities
between April and September. Heavy City Commission and City Management
involvement will be required between October 2016 and April 2017. 6. Parks Maintenance District: 2016 is essentially data gathering and preparatory work for
extensive work throughout 2017. Heavy Commission and staff (Parks & Rec, Legal,
Finance, City Management, and Clerk) involvement is required in February, March, and
April of 2017. 7. Broadband Expansion: The expansion plan will be presented to the City commission no later than December 2016. Economic Development, Public Works, Finance, City
Management and Legal involvement will focus on accomplishing this task in late summer
2016.
8. Impact Fee Update: The project timeline is anticipated to run from September 2016 to
July 2017. Commission involvement in November and December of 2016; and January, February, April, May, June, and July of 2017. Legal involvement in July and October of
2016; and February, March, and June of 2017. See attached Gantt chart.
9. Community Plan Update: The anticipated timeline is October 2016 through late 2017.
Commission involvement in August and October of 2016, and May 2017. Legal involvement in June, August, and September of 2016; and April and June of 2017. See attached Gantt chart.
I want to express my appreciation for the City Commission adopting eight priorities for
2016/2017. I believe the list is realistic and appropriate, especially in light of the size and scope
of each project, our day-to-day service delivery responsibilities, and other internal priorities (Employee Handbook rewrite, three enterprise-wide software implementations, and creation of a
contract policy to name a few).
We will continue to use the Access database to manage and communicate monthly progress on
the adopted priorities. ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: To be determined.
Attachments: 2016-2017 City Commission Goals Summaries
Community Development Commission Goals Gantt 2016-17
Report compiled on: April 5th, 2016
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2016-2017 City Commission Goals
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This is a placeholder document for the report "Community Development Commission Goals Gantt
2016-17". There was an error in the publishing process and it could not be converted to PDF.
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