HomeMy WebLinkAboutFINAL COMBINED RFQ and RFP for Sports Park GCCM GC/CM Solicitation for Bozeman Sports Park Project 1 | Page
CITY OF BOZEMAN
SOLICITATION FOR STATEMENTS OF QUALIFICATIONS (RFQ)
AND PROPOSALS (RFP)
GENERAL CONTRACTOR/CONSTRUCTION MANAGER SERVICES for the
BOZEMAN SPORTS PARK PROJECT
I. INTRODUCTION
TO ALL INTERESTED CONTRACTORS (Respondents): the City of Bozeman
(“Owner”) is seeking a Statement of Qualifications (SOQ) and specific proposals (“Proposal” or
RFP) from general contractor/construction managers (GC/CM) to provide GC/CM services for
the pre-construction and construction phases for Bozeman Sports Park Phase I Site Plan
Improvements (the “Project”) in Bozeman, Montana.
After identification of a preconstruction fee and a GC/CM fee and fixed costs for general
conditions work, the City may contract with the selected GC/CM firm to undertake
preconstruction services and construction services after acceptance of a Guaranteed Maximum
Price (GMP) including construction services through completion of the Project. Alternatively,
Owner may, at its sole discretion, choose not to continue the GC/CM contract beyond
completion of preconstruction activities and solicit competitive bids from qualified contractors
for the construction of the Project.
GC/CM selection information will be obtained from the Proposals submitted in response to this
solicitation, interviews, and discussions with former and present clients of Respondents. When
selected, the CG/CM will function as part of a team composed of the Owner, the previously
selected Design Consultant (engineering and landscape Design Consultant team led by DOWL,
LLC, hereinafter referred to as, “Design Consultant”), and others as determined by the Owner.
This solicitation shall not commit the Owner to enter into any agreement, to pay any expenses
incurred in preparation of any response to this request, or to procure or contract for any supplies,
goods or services. The Owner reserves the right to accept any and all responses received as a
result of this RFP if it is in the Owner’s best interest to do so.
This procurement is governed by the laws of the State of Montana and venue for all legal
proceedings shall be in the 18th Judicial District Court, Gallatin County. By offering to perform
services under this procurement, all Respondents agree to be bound by the laws of the State of
Montana, including but not limited to applicable wage rates, payments, gross receipts taxes,
building codes, equal opportunity employment practices and safety regulations.
GC/CM Solicitation for Bozeman Sports Park Project 2 | Page
II. SCOPE OF PROJECT- PROJECT BACKGROUND AND DESCRIPTION
The City may contract with a GC/CM to undertake preconstruction and construction services for
structures and site improvements located on the recently acquired Bozeman Sports Park
property, situated between Baxter Lane, Flanders Mill Road, W. Oak Street, and N. Cottonwood
Road in Bozeman. The project scope, specifications and requirements that are outlined in this
solicitation are subject to modification and final contract negotiations. See Exhibit A for
additional details on the project scope.
A. Background information
On July 16, 2012, Resolution 4386 established the Parks, Trails, and Open Space (“TOP”)
Bond improvement program for the purposes of acquiring land and designing and construction
of public park and recreational improvements in the City of Bozeman. The City Commission
approved a total of $7.5 million from the TOP Bond for the Bozeman Sports Park project, in
conjunction with a $976,100 community match through the Bozeman Sports Park Foundation,
Inc. The allocation of funds as per Resolution 4521 includes approximately $3,600,000 for
park improvements. It is anticipated that the park construction will begin in late summer of
2016. The goal is to have Phase I improvements completed by June of 2017.
This project will include a Master Development Plan for the entire 80-acre Bozeman Sports
Park site on property recently purchased by the City. The park is bordered by Flanders Mill
Road to the east, Baxter Lane to the north, Cottonwood Road to the west, and Oak Street to the
south (NW1/4 & in the SW1/4 of section 3 T2S, R5E). The Bozeman Sports Park plan will
include multi-use sports and recreational fields that are planned primarily as soccer and
lacrosse fields but that could be used for other sports, as well as on-site improvements in
support of the playing fields, including a concessions / restroom / maintenance building,
interconnecting walkways, and parking lots. The park is also expected to include walking /
jogging trails, spectator viewing areas, green infrastructure and landscaping, shade structures,
small play features, and an all-accessible playground that is currently being planned as a
community-built project. The site is expected to be developed in phases, with Phase I being
focused primarily on the north 50% – 75% of the site, depending on project budget and
fundraising considerations.
B. Master Site Plan Design Considerations
The Bozeman Sports Park is a multi-phase project designed to meet the current and future
needs of the Bozeman field sport community, specifically youth soccer and lacrosse, while
providing a community park, urban open space, and Safe-Route-To-School benefits for
Bozeman’s northwestern neighborhoods. Bozeman’s soccer and lacrosse community has
GC/CM Solicitation for Bozeman Sports Park Project 3 | Page
undergone tremendous growth over the last 15 years since Adam Bronken Sports Complex
was built to accommodate a community of 300 players. Since its construction, these
communities have grown tenfold, numbering in excess of 3,000 registered participants in
Bozeman Blitzz FC, AYSO (American Youth Soccer Organization), Bozeman Adult League
Soccer, and Gallatin Valley Lacrosse League.
Proposed improvements for the full buildout (Master Site Plan) of the Bozeman Sports Park
project include, but are not limited to, the following:
• Approximately 12 sports fields for soccer, lacrosse, rugby, and other recreational uses
• Concessions, restroom, and maintenance buildings
• A 3-acre, fenced-in dog park with shade structures and other amenities
• Picnic shelter pavilions and dispersed picnicking facilities
• Several dispersed play features, shade structures, and spectator areas
• An all-accessible play area of approximately 4000 SF
• Barrier-free accessible paved walkways and gravel fines inter-connecting trails
• Native grass and landscaped areas incorporating green infrastructure
• Parking lot to accommodate approximately 700 vehicles and bus / drop off areas
• Stormwater detention basin and site utilities
• Irrigation storage pond and computerized irrigation system
• Maintenance facility and parking
C. Project Team
Several community organizations have joined forces to create the Bozeman Sports Park Foundation (“BSPF”) a 401c3 non-profit organization for the purposes of raising funds and
providing assistance with design and ultimately the operation of the Bozeman Sports Park. A
Master Site Plan has been developed with community input by the project Design Consultant
(comprised of professional engineers, landscape architects, and architects with DOWL, LLC as
prime). The Project Team contacts include: Carolyn Poissant, City of Bozeman TOP Project Manager (cpoissant@bozeman.net; phone 406-582-2908); Chris Naumann, Liaison for the
Bozeman Sports Park Foundation (cnaumann@me.com phone: 406-586-4008, and Zachary
Lowe, PE of DOWL, for the Design Consultant (zlowe@dowl.com ; phone: 406-551-1451).
It is anticipated that the GC/CM will start its involvement with the Project during design development for Phase I Site Plan improvements immediately following approval of the Master
Site Plan by City Commission.
GC/CM Solicitation for Bozeman Sports Park Project 4 | Page
D. Phase I Project
With the current budget, Phase I improvements are expected to include:
• Four multi-use sports fields
• Parking lot off Baxter with up to 200 spaces
• Green infrastructure and stormwater detention
• Relocation of Farmer’s Canal ditch from Flanders Mill ROW onto park property
• Reconstruction of Farmer’s Canal irrigation pipeline from the property boundaries so
as to run north-south through the middle of the site
• One pre-fabricated restroom building
• Maintenance yard and shop building and parking lot
• Two-acre irrigation water storage pond
• Site utilities required by City and building codes
• 10-foot wide concrete path along Baxter Lane and Flanders Mill Road
• Minimum 6-foot wide interconnecting paths
• Landscaping and irrigation for Phase I development
Additional desired features include:
• One small play area
• Picnic tables and benches
• Shade structures
• Wayfinding signage and kiosk
E. Initial Preconstruction Schedule (Target Dates)
Completion of Master Site Plan March 30 – April 25
Preliminary Phase I Cost Estimate by Consultant April 25
Master Plan to Commission May 2
Design Development of Phase I Site Plan May 15 – 15 Site Plan Approval – DRC meetings (estimated) June 1 – June 15 Phase I Construction Documents to 70% June 6 – June 24Phase I Cost Estimates
at various stages per Exhibit A
Solicitation of Donations by BSPF June 27 – July 29
Completion of Construction Documents August 1 – August 26 Final Pre-Bid Cost Estimate and CD Package August 31 GC/CM Solicits Bids Sept. 4 – Sept. 20
Advertise 9/4 and 6/11; bids open 9/20
Presentation of GMP to City Commission October 3
GC/CM Solicitation for Bozeman Sports Park Project 5 | Page
It is the Owner’s intent to involve the GC/CM in the development of the Project as soon as
possible after the successful negotiation of a contract. The anticipated construction schedule is
estimated to begin after completion of the construction documents, establishment of the GMP
and acceptance by the City in October 2016.
F. Anticipated Project Budget
The City funding available for construction only is approximately $3 million. The Bozeman
Sports Park Foundation has an agreement with the City of Bozeman to provide $976,100 in any
combination of donations of cash, materials, and in-kind services for the Project. As such, an
important element of this RFQ is the Respondent’s ability to incorporate potential donations of
materials and services meeting the project’s design and specifications into the Project. Refer to
Exhibit A – Scope of Services for the full description of the work associated with the RFP.
III. TIMELINES, DELIVERY DEADLINE & INSTRUCTIONS
As the initial submittal to the Owners, SOQs MUST BE DELIVERED NO LATER THAN 5:00 PM, MOUNTAIN TIME, April 18, 2016, in a sealed box or envelope with company
name shown clearly on the outside, addressed to:
SOQ GC/CM – BOZEMAN SPORTS PARK City of Bozeman City Clerk
121 N. Rouse Avenue
Bozeman, MT 59715
Mailing address: PO Box 1230
Bozeman, MT 59771-1230
An electronic copy must also be submitted by the deadline to the address above or via email: agenda@bozeman.net (Note: there are limitations on file size via email.)
RESPONSES THAT ARE UNSIGNED OR SUBMITTED BEYOND THE DEADLINE
SHALL NOT BE CONSIDERED AND SHALL BE REJECTED. A. Contact Information
Requests for additional information or clarification: Contact: Carolyn Poissant, Manager
of Trails, Open Space and Parks Design and Development, email: cpoissant@bozeman.net;
phone: 406-582-2908.
B. Amendments to Solicitation
GC/CM Solicitation for Bozeman Sports Park Project 6 | Page
Any interpretation or correction of this request will be made by written addendum. The
deadline for questions related to this document is 12:00 PM MDT on Monday, April 11, 2016.
C. Selection Timeline
GC/CM Selection: Advertising dates: March 27 and April 3
Receipt of SOQ’s: No later than 5:00 p.m. MST April 18, 2016
SOQ Review Complete by Committee: April 21, 2016
Notice of RFP to Qualified Respondents April 21, 2016
Receive Proposals: April 26, 2016 Interviews: April 28, 2016
Selection: May 2, 2016
Negotiate Contract: May 3 – May 13, 2016
Contract to Commission May 23, 2016
Notice to Proceed May 24, 2016 Design/Construction (estimated) May 24, 2016 – September1, 2017
IV. SELECTION PROCESS
A. Statement of Qualifications
The submittal of the SOQ is the first of a two-part selection process for the GC/CM. In order to
qualify for further consideration, Respondents must comply with the mandatory requirements
provided in this solicitation. The selection process shall be conducted pursuant to all applicable
Montana law including those criteria set forth in §18-2-503, MCA and applicable City policy.
1. Evaluation of SOQ. The selection committee shall consist of no less than six
persons representing the City. The selection committee will review conforming SOQs
using the criteria listed below. SOQs that do not contain the required documentation
will be deemed nonresponsive to this solicitation and may be rejected.
2. Revisions. Responses will be accorded fair and equal treatment with respect to opportunity for discussion and revision of responses, and such revisions may be
permitted, after submissions and prior to award for the purpose of obtaining best and
final responses.
3. Evaluation & Elimination. After evaluating all conforming responses based on the
criteria herein the selection committee may eliminate one or more or all Respondents from further review if they do not meet the qualification criteria specified herein.
Any Respondents eliminated by the selection committee, at any time, or for any
reason, shall have no opportunity to make revisions or participate further in the
selection process.
4. Notice and Issuance of RFP. After the elimination of those Respondents which do not meet qualification criteria the committee will proceed to issue a request for
proposals (RFP) for the specific project.
GC/CM Solicitation for Bozeman Sports Park Project 7 | Page
B. Proposals
Submittal of the RFP is the second of a two-part selection process for the GC/CM. Under the
RFP part of the solicitation, the selection procedure is intended to evaluate the capabilities of interested GC/CM firms to provide services to the Owner for this Project and the prices which
they intend to charge. The selection process shall be conducted pursuant to all applicable
Montana law including those criteria set forth in §18-2-503, MCA and applicable City policy.
The GC/CM will be selected based on the overall merit of its proposal, including relevant prices
and fees, information contained in proposals, references, interviews, and information obtained from any other reliable source.
1. Evaluation of Proposals. The same selection committee will be used as for the
evaluation of the SOQ’s. The selection committee will review conforming proposals
using the selection criteria listed below. Proposals that do not contain the required
documentation will be deemed nonresponsive to this RFP and may be rejected. After evaluating all conforming proposals based on the criteria herein the selection
committee may eliminate or rank one or more or all Respondents from further review.
Any Respondents eliminated by the selection committee, at any time, or for any
reason, shall have no opportunity to make revisions or participate further in the
selection process.
2. Revisions. Responses will be accorded fair and equal treatment with respect to
opportunity for discussion and revision of responses, and such revisions may be
permitted, after submissions and prior to award for the purpose of obtaining best and
final responses.
3. Interviews. Interviews with the proposed teams will be held on April 28, 2016 in the Madison Room on the second floor of City Hall, 121 North Rouse, Bozeman MT
59771. Each firm selected for interview will be notified of the specific time for their
interview. The format of the interview will be left up to the proposing firm; however,
interviews will be 1-1/2 hours maximum, inclusive of questions from the selection
committee, with 15 minutes between interviews for transitions and set up between Respondents. The GC/CM’s proposed project manager, estimator, construction
superintendent, and project engineer must be present at the interview.
4. Selection and Final Recommendation. The selection committee will tally the
scores for both the SOQ and the Proposal. After the final scoring of all criteria the
scoring will be made public and the Committee will make a recommendation to the City Commission. At that time contract negotiations will take place between the City
and successful Respondent. The City may negotiate a contract with the next highest
ranked Respondent if a contract cannot be made.
V. SOQ – FORM & CONTENTS
Deliver one (1) original, plus ten (10) copies prepared as follows:
GC/CM Solicitation for Bozeman Sports Park Project 8 | Page
A. General Instructions:
1. SOQ must be bound and signed by an officer or principal of your firm.
2. SOQ must be contained in a document not to exceed 20 pages total (single or
double-sided pages) including whatever pictures, charts, graphs, tables, and text the firm deems appropriate to be part of the review of the firm's
qualifications. A separate transmittal letter, cover page, cover sheets, and
dividers are exempted from the page limit. Page size is limited to 8-l/2 x 11
inches, with basic text information no smaller than 12-point type.
3. Schedules may be submitted in addition to the page limit.
B. General Contractor/Construction Manager Firm Information:
1. Respondent must demonstrate successful experience and capacity to act as a
general contractor on projects of similar size, type and complexity. Provide
the name and location of each project, the client, and the contact person and
phone number. Describe experience with providing general contracting services and construction management services for public park and
recreational facilities.
Specifically note the delivery method for each project, total construction cost,
gross area, date of bid, and date of completion. Describe your firm’s
experience working on similar publicly-owned projects and any experience with LEED sitework (“Sustainable Sites”) certification. What strategies did
you employ to secure adequate labor and resources in order to fully complete
the project on time and within budget? Provide information on working with
community partners similar to the Bozeman Sports Park Foundation, and how
you integrated discounts or donations of materials, supplies, and in-kind services into the project.
2. Respondent must include evidence of current Montana construction contractor
registration in the RFQ response.
3. Firm Background. Describe the firm’s history. Include information
identifying the firm’s annual volume of business, financial/bonding capacities, and speak to the firm’s stability in the marketplace. Information identifying
the firm’s strengths and weaknesses along with special capabilities that may
be appropriate to the Project will assist in the evaluation.
4. Firm Workload. Provide the status of current and anticipated work within the
firm in terms of time and magnitude for the anticipated Project schedule as it relates to availability of key personnel and your firm, especially in view of the
time constraints during both pre-construction and construction phases
identified for this Project.
5. Claims. At any time in the last ten (10) years has your firm been assessed and
paid liquidated damages after completion of a project under a construction contract with a public owner?
GC/CM Solicitation for Bozeman Sports Park Project 9 | Page
6. References. Provide detailed contact information for the Owner and Design
Consultant for at least five (5) project undertaken by your firm within the past
five years.
7. Each Respondent shall provide at least two examples of a written project site safety plan for previously completed projects that comply with all applicable local, state, and federal laws and which detail safety measures to be
undertaken to ensure prevention of accidents and the protection of persons and
property from damage, injury, or loss. The plans must demonstrate how the
Respondent ensured compliance with its safety plans by its employees, agents, and sub-contractors.
8. Each Respondent shall provide at least two examples of a written project site
plan addressing storm water pollution prevention.
9. Each Respondent must also provide pertinent information regarding its safety
record by, at a minimum, stating whether any state or federal agency responsible for occupational safety, such as OSHA (or any state or local equivalent), has cited or assessed penalties against the Respondent for any
serious, willful, or repeat violations of its safety or health regulations during
the past five years. If so, the Respondent must provide a separate attached
signed page describing the citations, including information about the dates of the citations, the nature of the violations, the project on which the citation(s) was or were issued, and the amount of the penalty paid, if any.
C. Bonding:
1. The GC/CM must be able to provide a Performance and Payment bond(s) in
the amount of the total construction budget including GC/CM fees and GMP. Include an original letter from a bonding company certifying the bonding capacity of the Respondent.
VI. PROPOSAL – FORM & CONTENTS
Deliver one (1) original, plus ten (10) copies prepared as follows: A. General Instructions:
1. Proposal must be bound and signed by an officer or principal of your firm.
2. Proposal must not exceed 20 pages total (single or double-sided pages) including
whatever pictures, charts, graphs, tables, and text the firm deems appropriate to be part of the review of the firm’s proposal.
a. A separate transmittal letter, cover page, cover sheets, and dividers are
exempted from the page limit.
b.Page size is limited to 8-l/2 x 11 inches, with basic text information no
smaller than 12-point type. c. Schedules may be submitted in addition to the page limit.
d.Proposals and copies must be submitted in binders.
GC/CM Solicitation for Bozeman Sports Park Project 10 | Page
e. Preconstruction fixed fee- Form PF completed.
f. General conditions schedule- Form GC completed.
g.Proposed general contractors fee percentage Form- Form CF completed.
B. Project Specific Information
1. Financial Health and Pricing
a. Financial Health. Provide a completed and properly executed “Contractor’s
Qualification Statement” (AIA A305-1986).
b. General Conditions. Pricing per month as set forth on the attached Form GC and included in the Proposal.
c. General Contractors Fee. Percentage basis as set forth on the attached Form CF
and included in the Proposal.
d. Preconstruction Fixed Fee. Fixed Fee basis from commencement of contract to
GMP agreement as set forth on the attached Form PF and included in the Proposal.
2. Project Team for Bozeman Sports Park Project
a. Provide a list of names and define the relationship of management individuals that
you will commit to this Project. Include project management, field management,
superintendent(s), estimators, LEED accredited persons, project engineers, schedulers, etc. and how you will organize your effort for this Project and who
would you assign during:
1) Preconstruction/design
2) Construction
b. For each team member: 1) Describe their responsibility on this Project.
c. Describe their experience and how it is relevant to this Project. Demonstrate the
proposed key personnel’s specific experience on projects of similar type, size and
scope.
d. Indicate the amount of time commitment available to this Project during the preconstruction and construction phases. Will they be assigned full time? If not,
what portion of their time will be utilized on this project? What other projects are
they assigned to and for what duration?
e. Identify their length of employment with your firm and, if less than three years,
prior firm(s). f. Provide references with contact information for each team member’s last two
projects in a similar role.
g. A key personnel clause will be included in the GC/CM contract.
3. Project Management and Approach for Bozeman Sports Park Project
Identify the specific methodology your firm will use in the administration of this Project, in both the preconstruction and construction phases.
GC/CM Solicitation for Bozeman Sports Park Project 11 | Page
a. Describe your firm’s ability and approach to:
1) Managing costs during design and construction
a. Describe your cost management philosophies and techniques
b. For at least the last three completed GC/CM projects, provide history of estimates at the programming stage, each design stage,
final GMP, and final contract amount. Explain any extenuating
circumstances, if necessary.
2) Integration with the design team
3) Assist the designers with: a. Quality of the project documents
b. Constructability
c. Alternative methods and products
d. Budgets and estimating
e. Coordinate all construction of a major public recreational facility on time and within budget
4) Maintain good relations with the community and adjacent property
owners
b. Describe your approach to:
1) Cost estimating a. What methodology do you use?
b. How do you organize your estimate?
c. During design, how do you determine the final cost when not all
work is shown?
d. Do you have in-house estimating staff? If so, what are their other responsibilities? How much of their time is spent in cost
estimating?
2) Subcontractors
a. How do you ensure that this Project will get appropriate response
from the subcontracting community? b. How much do you use subcontractors for cost information during
the preconstruction phase?
c. When would you involve subcontractors in this Project? Which
ones?
d. How do you address subcontract bids that are different than the cost estimate?
3) Value engineering
4) Budget reductions
5) Planning and scheduling the construction work
a. Do you use critical path scheduling methods? b. How do you manage and schedule the procurement and the
submittals process and its impact on field activities?
c. How do you track progress against the schedule during
construction?
d. Do you use computer software to develop the schedule? If so, what kind?
GC/CM Solicitation for Bozeman Sports Park Project 12 | Page
e. Provide examples of the last schedule from two recently completed
projects
6) Project communication
VII. Evaluation Criteria
As set forth below in more detail herein, the City will make a decision to award this alternative
project delivery contract with the successful Respondent based on the Respondent’s: 1) history
and experience with projects similar to the project under consideration; 2) financial health; 3)
staff or workforce that is proposed to be committed to the Project; 4) approach to the Project; 5)
the costs of the Project and the additional criteria disclosed below. A. Statement of Qualifications Evaluation Criteria
The Statements of Qualification will be evaluated by the Selection Committee who will
individually score them out of a total of 100 possible points based on the criteria below. In order to be considered qualified and proceed with the Proposal process a Respondent must obtain a
minimum score of 70 points and have adequate bonding capacity to be deemed qualified. The
scoring criteria and possible point values are:
1. Respondent’s experience with projects of similar size and type:
Possible Points: 40
2. Qualifications of personnel:
Possible Points: 20
3. Capabilities to meet time schedule and project budget requirements.
Possible Points: 20
4. Present and projected workloads: Possible Points: 10
5. Past projects/experience working with local governmental agencies and/or the City of Bozeman:
Possible Points: 5
6. Office(s) location: Possible Points: 5
GC/CM Solicitation for Bozeman Sports Park Project 13 | Page
B. Proposal Evaluation Criteria
The Proposals will be evaluated by the Selection Committee who will individually score them
out of a total of 100 possible points based on the criteria below. The scoring criteria and
possible point values are:
1. Financial Health and Pricing for this Project
Possible Points: 25 for demonstrated Financial Health
10 for Preconstruction Fee
15 for General Conditions Cost and Contractors Fee percentage
2. Project Team for Bozeman Sports Park Project
Possible Points: 15
3. Project Management and Approach for Bozeman Sports Park Project, including utilization of donations of materials and in-kind services
Possible Points: 25
4. Interview
Possible Points: 10
VIII. FORM OF AGREEMENT
Respondents will agree to utilize AIA contract forms A133 and A201 as amended by the City.
The final form of the documents will be disclosed to Respondents during the selection process.
The Project scope is to provide pre-construction and construction services for Phase I of the
Bozeman Sports Park Project. The GC/CM must competitively bid all construction subcontracts
and other work appropriate for competitive bidding as required by Montana law and City policies. Selection of subcontractors and suppliers shall be performed in a manner to be
negotiated in the Pre-Construction Services Conditions after selection of the GC/CM and at the
appropriate stage/phase of the design and construction process. It should be noted that major
subcontractor input may be desired during the design phase of the project in order to achieve the
best value for the Owner.
IX. CITY RESERVATION OF RIGHTS
SUBMISSION OF A STATEMENT OF QUALIFICATIONS CONFERS NO RIGHTS
UPON ANY RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER
GC/CM Solicitation for Bozeman Sports Park Project 14 | Page
WHATSOEVER. THE CITY RESERVES THE RIGHT TO MAKE NO AWARD AND TO
SOLICIT ADDITIONAL STATEMENTS OF QUALIFICATION AT A LATER DATE.
1. This RFQ may be canceled or any or all responses may be rejected in whole or in part, as
specified herein, when it is in the best interests of the City. If the City cancels or revises this RFQ, all Respondents who submitted SOQs will be notified using email.
2. The City reserves the right to accept or reject any and all SOQs; to add or delete items and/or
quantities; to amend the RFQ; to waive any minor irregularities, informalities, or failure to
conform to the RFQ; to extend the deadline for submitting proposals; to postpone award for
up to 60 days; to award one or more contracts, by item or task, or groups of items or tasks, if so provided in the RFQ and if multiple awards are determined by the City to be in the public
interest.
3. The City reserves the right to reject the SOQ of any person/firm who previously failed to
perform properly to the satisfaction of the City, or complete on time agreements of similar
nature, or to reject the SOQ of any person/firm who is not in a position to perform such an agreement satisfactorily as determined by the City.
4. The City reserves the right to determine the best qualified Respondents and negotiate a final
scope of service and cost, negotiate a contract with another Respondents if an agreement
cannot be reached with the first selected Respondents, or reject all proposals. The successful
Respondents will be required to enter into a contract with the City, which will incorporate the Respondents' scope of service and work schedule as part of the agreement.
5. This RFQ does not commit the City to award a contract. The City assumes no liability or
responsibility for costs incurred by Respondents in responding to this request for proposals or
request for interviews, additional data, or other information with respect to the selection
process, prior to the issuance of an agreement, contract or purchase order. The Respondents, by submitting a response to this RFQ, waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFQ.
6. This project is subject to the availability of funds.
NONDISCRIMINATION POLICY
The City of Bozeman requires each entity submitting under this notice shall affirm, on a
separate form provided, that it will not discriminate on the basis of race, color, religion, creed,
sex, age, marital status, national origin, or because of actual or perceived sexual orientation, sexual preference, gender identity, or disability in fulfillment of a contract entered into for the services identified herein and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts it enters into in the
fulfillment of the services identified in Exhibit A. Failure to comply with this requirement shall
be cause for the submittal to be deemed nonresponsive.
MISCELLANEOUS
1. No Oral Agreements. No conversations or oral agreements with any officer, employee, or
agent of the City shall affect or modify any term of this solicitation. Oral communications or
GC/CM Solicitation for Bozeman Sports Park Project 15 | Page
any written/email communication between any person and City officer, employee or agent
shall not be considered binding.
2. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent
agreement, or any other contract entered into as a result of this solicitation, shall constitute, create, give rise to or otherwise be recognized as a partnership or formal business
organization of any kind between or among the Respondent and the City.
3. Employment Restriction and Indemnity. No person who is an owner, officer, employee,
contractor, or consultant of a respondent shall be an officer or employee of the City. No
rights of the City’s retirement or personnel rules accrue to a respondent, its officers, employees, contractors, or consultants. Respondents shall have the responsibility of all
salaries, wages, bonuses, retirement, withholdings, worker’s compensation and occupational
disease compensation, insurance, unemployment compensation other benefits and taxes and
premiums appurtenant thereto concerning its officers, employees, contractors, and
consultants. Each Respondent shall save and hold the City harmless with respect to any and all claims for payment, compensation, salary, wages, bonuses, retirement, withholdings,
worker’s compensation and occupational disease compensation, insurance, unemployment
compensation other benefits and taxes and premiums in any way related to each respondent’s
officers, employees, contractors and consultants.
4. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with sensory impairments. For further information please contact the ADA Coordinator
Chuck Winn at 406-582-2307 or the City’s TTY line at 406-582-2301.
5. Procurement. When discrepancies occur between words and figures in this solicitation, the
words shall govern. No responsibility shall attach to a City employee for the premature
opening of an SOQ not properly addressed and identified in accordance with these documents.
6. Governing Law. This solicitation and any disputes arising hereunder or under any future
agreement shall be governed and construed and enforced in accordance with the laws of the
State of Montana, without reference to principles of choice or conflicts of laws.
GC/CM Solicitation for Bozeman Sports Park Project 16 | Page
Exhibit A
Project Details
I. SCOPE OF SERVICES
The Project scope is to provide preconstruction and construction services for the Bozeman Sports Park Phase I Project. The GC/CM must competitively bid all construction subcontracts and
other work appropriate for competitive bidding as required by Montana law and the procurement
policies of the City.
A. SCOPE OF PRECONSTRUCTION SERVICES
Preconstruction services will be provided on a fixed fee basis. The specific scope of preconstruction services will be negotiated prior to signing the GC/CM contract. In general,
preconstruction services are anticipated to include the following:
1. Assistance with Design and Engineering of Phase I Site Plan
a. The GC/CM shall assist the Design Consultant with the preparation of the Phase I site
plan in order to produce:
i. Efficient layout of site infrastructure and amenities
ii. Cost-effective and durable specifications for materials and methods of
construction
iii. Opportunity for inclusion of donated materials and in-kind services
that conform to the Master Site Plan meet project design criteria and
specifications
iv. Appropriate phasing of construction activities
b. Assistance with Construction Documents (“CDs”). The Design Consultant will
provide plans, details, and specifications for City and GC/CM review at 70%, 90%
and 100% completion, with revisions as necessary to comply with City
requirements. The CDs shall include all drawings, specifications and details as
required for the installation of all proposed site improvements. The GC/CM shall
provide input during the preparation of the CDs with the goals as in (a) stated above.
2. Cost Estimates. The GC/CM shall coordinate with the Design Consultant and provide
itemized cost estimates at the following stages:
a. For any major design revisions that occur through iterations of the Phase I Site
Plan during DRC review process
b. Upon Phase I Site Plan approval by the City
GC/CM Solicitation for Bozeman Sports Park Project 17 | Page
c. For any major design revisions throughout preparation of the CDs
d. Final pre-construction, pre-bid cost estimate for each portion of the project to be
constructed under the Phase I site plan, including any alternative bid items
3. Additional Pre-construction Services:
a. Make recommendations to the Project Team regarding division of work in
order to facilitate competitive bidding and awarding of subcontracts.
b. Prepare pre-qualification criteria for material suppliers and contractors and
develop vendor and contractor interest in the project.
c. Assist the Project Team in developing a list of possible donations of materials
and services for the Project. This may consist of discrete quantities of materials
and specific scope of work items that can be easily quantified and deducted
from the final bid with the goal of reducing overall project costs.
d. Notify the Project Team of potential opportunities for donation of materials and
services. Review all materials and proposed services to verify that any such
donations will meet project design and engineering specifications. Such
materials donations shall be subject to approval by Owner and considered
"provided by Owner" and accounted for in the final cost estimate and bid.
e. Conduct pre-bid conferences with contractors.
f. Review competitive sealed bids from the various contractors and make
recommendations to the Project Team.
g. Obtain all required permits and approvals of public agencies and other
authorities unless otherwise determined by Project Manager.
h. Schedule all project construction related activities.
4. Generally, GC/CM shall:
a. Participate in all design, coordination, and Project Team meetings;
b. Review all design features for efficiency and constructability;
c. Work with the Owner and Project Team on phasing, scheduling, and other
strategies to complete construction of this phase of the project on or before the
stated date;
d. Coordinate and gather input from subcontractors regarding constructability;
e. Review and evaluate costs at each phase of design taking into consideration
schedule, phasing and market conditions;
f. Consult with, advise, assist, and provide recommendations to the Owner and
design team on all aspects of the planning and design of the work;
GC/CM Solicitation for Bozeman Sports Park Project 18 | Page
g. Provide information, estimates, schemes, and participate in decisions regarding
construction materials, methods, systems, phasing, sustainability and costs to
assist in determinations which are aimed at providing the highest quality
project, constructed using the most sustainable construction materials and
practices, within the budget and schedule;
h. Actively participate in a value engineering process throughout all phases of
design;
i. Review the programming/planning and site selection documents and provide
input and advice regarding scope and cost of the Project;
j. Work with Project Team to develop a list of acceptable forms and quantities for
potential donations of materials and in-kind services (such items shall be
subject to final approval by Owner and shall be fully incorporated into the
Project by the GC/CM);
k. Review in-progress design and construction documents and provide input and
advice on construction feasibility, alternative materials, costs, and availability;
l. Review completed design and construction documents prior to
subcontractor/supplier bidding/selection and suggest modifications to improve
completeness and clarity and to eliminate construction change requests due to
inconsistencies or omissions in the construction documents;
m. Provide input to the Owner and the design team regarding construction market
bidding climate, status of key subcontract markets, and other relevant economic
conditions;
n. Recommend and actively source labor and material resources necessary to
complete the project construction;
o. Provide input to the Owner and the design team regarding long lead time
materials and equipment, impact on the construction schedule and strategies for
mitigating the impact;
p. Prepare construction cost estimates for the Project at the schematic, design
development and construction document design phases and, if appropriate, at
other times throughout of the work;
q. Notify the Owner and design team immediately if construction cost estimates
appear to be exceeding the construction budget, and reconcile each cost
estimate with the Design Consultant’s cost estimate, if required;
r. Furnish a final construction cost estimate for the Owner’s review and approval;
s. Develop a preliminary construction schedule;
t. Develop all subcontractor/supplier bid packages and perform all advertising
and receipt of subcontractor/supplier bids;
u. Obtain bids per trade for the Owner’s review, unless otherwise approved by
GC/CM Solicitation for Bozeman Sports Park Project 19 | Page
Owner in order to meet resourcing requirements, per GC/CM contract. Self-
performed work must be bid against at least two subcontractors, if readily
available;
v. Upon execution of any early work amendment prior to a GMP agreement,
undertake early material procurement, site preparation, and advance
construction work.
B. SCOPE OF CONSTRUCTION SERVICES
Upon the commencement of the construction phase, the successful respondent will be obligated to perform all construction services to complete the Project. Those construction services are set forth in AIA contract forms A133 and A201 as amended by the City.
It is anticipated that the GMP will be requested at the conclusion of the construction documents
and bidding phases. The established GMP will be the maximum amount paid for the construction of the Project, unless scope changes are requested and approved by the Owner. Acceptance of the GMP will constitute completion of preconstruction services and an agreement
to enter into the construction phase for the Project. At the time of execution of the GMP
Agreement, the GC/CM will be required to submit a 100% performance and a 100% payment
bond for the amount of the GMP. The Owner retains the option to not commence or cancel the construction phase services, or to
start a new process for the construction of the Project, or terminate the contract and negotiate a
replacement contract with the next highest rated Respondent from this solicitation, or to conclude
the GC/CM’s services at pre-construction and issue the Project on a lowest, responsible bidder method.
The selected GC/CM will be required to comply (as a minimum allowable rate schedule) with
the State of Montana prevailing wage rates adopted and effective at the time of signing the GMP
Agreement.
1. Construction Services: (coordinate with contract)
a. Prepare, execute and manage contracts with all contractors and sub-contractors.
b. Coordinate and direct the work of the sub-contractors.
c. Coordinate ordering, delivery, utilization, and inspections to ensure compliance with
Project design and specifications of Owner-approved materials and services donations
(“provided by Owner”) into the project.
d. Conduct a general pre-construction and in-depth pre-construction meeting with all
major sub-contractors prior to the start of their work activities.
e. Provide temporary job site facilities and services.
GC/CM Solicitation for Bozeman Sports Park Project 20 | Page
f. Provide site security and control site access.
g. Track construction costs and maintain detailed construction cost records.
h. Review and process shop drawings and other submittals.
i. Establish, monitor, and update a construction scheduling system.
j. Maintain and provide as-built information to landscape architect/engineer for
preparation of record drawings.
k. Review requests for changes, challenge the cost of the contractors as necessary, and
make recommendations to the City and Consultant Team
l. Review and process all pay request applications by the sub-contractors.
m. Develop and monitor a comprehensive safety program for the Project.
n. Conduct weekly progress and coordination meetings with on-site trade foremen or
superintendents.
o. Conduct weekly meetings with the Project Team to review construction progress,
scheduling, conflict resolution, etc.
p. Supervise, direct and manage all construction activities included in the Phase I site plan
for the Project.
q. Obtain all required permits and approvals of public agencies and other authorities
(appropriate permits may be delegated to sub-contractors), unless otherwise determined
by Project Manager.
r. Establish and maintain quality control and quality assurance standards.
s. Negotiate project agreement, which will mitigate disputes, work stoppages, or
jurisdictional disputes.
t. Provide record keeping and insure proper reporting required by the Project Team.
u. Other services as deemed appropriate by the Project Team.
GC/CM Solicitation for Bozeman Sports Park Project 21 | Page
EXHIBIT B
NON-DISCRIMINATION AFFIRMATION FORM
REQUIRED BY CITY OF BOZEMAN
[name of entity submitting] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of
actual or perceived sexual orientation, gender identity or disability in the performance of work
performed, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will
contain a provision prohibiting discrimination as described above and that this prohibition
shall apply to the hiring and treatment of the _____________________________[name
of entity submitting] employees and to all subcontracts it enters into in performance of the
agreement.
Signature of Respondents:
(Person authorized to sign on behalf of the Respondents)
GC/CM Solicitation for Bozeman Sports Park Project 22 | Page
Proposal Forms
The following will be attached to the notices which invite Proposals to each qualified Respondent in a form substantially similar to:
FORM PF
The Respondent agrees to furnish Preconstruction Services as set forth in this Solicitation for Proposals in the amount of (Numerical and written)
__________________________________________________($_______________________)
for the period of time from the time the General Contractor – Construction Manager contract
commences until Conditional Site Plan approval is obtained from the Community Development
Department and the 70% complete set of Construction Documents is submitted to the City by the Consultant as set forth herein.
The Respondent agrees to furnish Preconstruction Services as set forth in this Solicitation for
Proposals in the amount of (Numerical and written)
__________________________________________________($_______________________)
for the period of time from the time
for the period of time from the time Conditional Site Plan approval from the Community
Development Department is obtained and the 70% complete set of Construction Documents is
submitted to the City by the Consultant until the City agrees to a Guaranteed Maximum Price as
set forth herein.
FORM CF
The Respondent agrees to charge the following percentage of the Cost of the Work as set forth in this Solicitation for Proposals in the amount of: (Numerical and written)
__________________________________________________(_______________%) for the
construction phase of the contract with the City.
Form GC
(see attached)
GC/CM Solicitation for Bozeman Sports Park Project 23 | Page
Form GC - CONSTRUCTION PHASE GENERAL CONDITIONS COSTS
PLEASE SPECIFY HOW EACH CATERGORY IS TO BE
CHARGED
MONTHLY LUMP SUM
Office Expenses, including: $ / month $ lump sum
GC/CM field office equipment and supplies; records and records management; meeting expenses; site signage;
quality control; all printing and mailing expenses; and all other administrative expenses
Construction Management Labor including: $ / month $ lump sum
GC/CM cost management, safety, and general conditions labor (including all fringe and insurance)
Monthly Total:
Lump Sum Total:
Other expenses not listed above (add to list as necessary):
$_____________ / month $____________ lump sum
$_____________ / month $____________ lump sum
$_____________ / month $____________ lump sum
TOTAL: $ / month $ lump sum