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HomeMy WebLinkAboutOrdinance 45- 732, Provides for Auditing, Administration, Control, Disbursement of Police Reserve Fund I I I 237 ORDINANCE NO. 732 'AN ORDINAmlCE OF THE CITY OF BOZEMAN PROVIDING FOR THE AUDl'f, . ALMiNISTRAT ION, CONTROL AND DISBURSErvlENT OF iTS POLICE RESERVE FUND BY A BOARD OF TRUSTEES PURSUANT fro THE STATUfE.3 OF THE STATE OF MONTANA IN SUCH CASE MADE AND PRO VIDED. PREAMBLE PrOOf ltl'l~l and Checked ",.....././L/;!.ti.... - "'-T:/:.?z?~_. statutes of WHEHEAS, The City of Bozeman has, as authorized by and pursuant to the The State of Montana in such case made and provided, ha.s established a Police Reserve Fund which, at the date of the adoption of this Ordinance amounts in principal sum in cash and securities of ~lO,959.40 in the custody and control of the Director of Finance of said City; and WHEREAS, There has heretofore been no occasion to draw upon or use said Fund which, since its establishment has been and now is inactive; and WHEREAS, No Board of Trustees, as provided by law, has been set up for the audit, administration, control, investment and disbursement of said Fund as occasion arises, and it is now deemed advisRble and necessary tht'lt such Board be set up and created; therefore, BE IT ORDAJ..NED BY THE COMML3J10N OF THE CITY OF' BOZEMAN: Section 1 Board of Trustees That for the audit, administration, investment, control and disbursement of the Police Reserve Fund of The City of Bozeman as heretofore established and accumulated, as the same now exists and as it may hereafter be augumented in the manner as by law provided, there is heceby created, set up and est~blished a Board offrustees. That said Board of Trustees, hereinafter referred to as the Board, shall consist of the Mayor, the Clerk of the City Commission, and the City Attorney of The City of Bozeman, who shall be such trustees by virtue of their respective offices as Mayor, Clerk, and City Attorney, as aofresaid, and two members of the Police Department on the active list of policemen of the City, to be chosen by t majority vote of all of the active members of said police force, one of whom shall serve until May 10, 1946 and one until May 10, 1947. Section 2 Election of Police Members Within ten days after the effective date of this Ordinance the active members of the police force shall hold a meeting upon the call of the Chief of Police, at which meetlng a majority of such active members of the police force shall constitute a q~orum. They shall choose a chairman and a secretary of the meeting from amoung their number and pro- ceed to the e~ction of two members of the Board from among their number by a majority vote of those present and entitled to vote. Voting shall be by written and secret ballot. Of those elected at the first meeting one shall serve until May 10, 1946, and one until May 10, 1947. The Chairman and secretary of such meeting shall certify the names of those 30 elected" to the Clerk of the City Commission, in writing, the certificate stating the term fur which each is elected, as such terms are herein designated, May 10, 1946 and May 10, 1947. Thereafter between the 1st and lOth day of May, the active members of the police force shall hold a like meeting for the eJmtion of one member of the Board, by the same procedure, for the term of two (2) years from and after the 10th day of May of the yenr in whichre is el~cted, and certify such election. to the Clerk of the City Commission as above provided. The filing of the certificate of election with the Clerk, as aforesaid, shall 'J38 f~ .. constitute the qualification for membership on the Board of the police force members there- of. Any vacancy on the Board as to police force members shall be filled by appointment by the Chief of Police, certified as above provided; such appointed member to hold office until his successor is elected and qualified at the succeeding annual election. Section 3 Organization of the Board Within tLirty days after the effective date of this Ordinance the Board shall meet I and organize. The Mayor shall be the chairman, the City Attorney the vice-chairman, and the Clerk of the City Corrunission the secretary, of the Board. The Chairman shall preside at all meetings of the Board and, in his absence, the vice-chairman. The secretary shall keep the minutes of the Board in a suitRble permanent record and perform the duties usual- ly appertaining to the office of secretary. A majority of the Board shall constitute a quorum for the transaction of business. No compensation shall be paid to any member of' the BOard for his services as such, but he may be allowed his actual and necessary ex- penses incurred in the transaction of any business of the Board outside of The City of Bozeman, by authority and direction of the Board entered on the minutes, and upon presen- tation of verified and itemized claim therefor and approved by the chairman. Section 4 Meetings of the Board The Board shall hold not less than two stated meetings in each year, the dates of Which shall be fixed at the first meeting of the Board, and other meetings upon call of' the chairman or any two members of the Board, upon notice to all of the members of the Board who are in the City, of not less than 24 hours. Such notice may be oral, by telephone, or by letter, and given by the secretary. Any business of the Board may be transacted at such special or called meeting. I Section 5 Duties of the Board, It shall be the duty of the Board to audit, control, invest and administer the Police Reserve Fund in accordance with the statutes of The State of Montana in such Case made and provided, and as the same may be from time to time altered, amended and repealed, and particularly Sections 5108.2 (as amended by Chapter 78 of the Laws of 1937) 5108.4, 5108.5 (as amended by Chapt.er 15 of the Laws of 1939) 5108.7 (as amended by Chapter 78 of the Laws of 1937) 5108.9, 5108.10, 5108.11, 51J8.i0 and 5108.14, Revised Codes of Montana, 195. Section 6 Effective Date This Ordinance shall be in full force and effect from and after thirty days after its PAssage and adoption. Passed and adopted by the City Comm.ission in regular session assembled this 22nd day of June, 1945. Attest:dJ~~' Clerk of the City Commission Mh. I State of Montana ) ss County of Gall,g,tin ) I, L. G. Shadoan, Clerk of the Commission of The City of Bozeman do herby certify that the foregoing Ordinance No. 732 was published by title and number in the Bozeman Daily Chron- icle, a newspaper of general circulation printed and published in said City in the issue of June 24th, 1945, and that due proof is on file in my office. "', In Witness Whereof, 1 hereunto set my hand and seal this 25th day of June, 1945. ~J~~