HomeMy WebLinkAboutC4. Notice of Award Bzn Pond
Bozeman Pond Expansion Construction Contract Agreement
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Trails, Open Space, and Park Development Manager Mitch Overton – Director of Parks and Recreation
SUBJECT: Notice of Award for Bozeman Pond Park Expansion Project
MEETING DATE: March 21, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to DLM
Contracting, Inc. for the Combined Base Bid Schedules 1, 2, and 3, plus Additive Alternate Nos.
2, 6, and 7 for the Bozeman Pond Park Expansion project for an amount not to exceed $470,420.
BACKGROUND: Resolution No. 4494 approved the allocation of Trails, Open Space and Parks (TOP) bond funding in an amount not to exceed $1,045,000 for the acquisition of park land and development of the Bozeman Pond Park Expansion Project. The land purchase was
completed in 2014 for $609,600 leaving $435,400 for all additional project costs. The engineer’s
cost estimate of park improvements with required public infrastructure added was $537,459.
Other project costs now total $106, 324. An additional $250,000 was approved by Commission in the amendment to Resolution 4618, for a total of $1,295,000 in TOP funds allocated to the
project, with $525,496 remaining available for construction.
The Notice of Award is attached (Attachment A). The contract is for site improvements in the
Bozeman Pond Park Expansion per the approved site plan. The contract is to be completed within
120 days of issuance of the Notice to Proceed. Bids for the project were opened on March 8, 2016 with five bids submitted (Bid Tabulation – Attachment B). The low bid was submitted by
DLM Contracting, Inc. with the basis of award being the Total Combined Base Bid (Schedules 1,
2, and 3). The bid amount allowed the award of Additive Alternates Nos. 2, 6, and 7 while
remaining within budget. The total award is $470,420.
A summary of all project costs is as follows:
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Bozeman Pond Expansion Construction Contract Agreement
TOP funding $1,295,000
Land acquisition, closing costs ($609,600)
Review fees ($2,820)
Appraisal ($5,000)
BLA - Sub Ex; closing costs ($1,500)
CD copies, advertisements, misc. ($1,500)
Testing ($500)
Electric Service (Northwestern) ($14,514)
CXT Restroom ($39,066)
Design and engineering (DHM PSA as amended) ($87,824)
Allied PSA (bid assistance, surveying, record docs.) ($6,180)
MDEQ fees ($1,000)
Available balance $525,496
Construction Contract and site furniture
Base Bid total $462,570
Miscellaneous work (Add Alt.#2) $5,000
Dog Park Fountain (Add Alt. #6) $2,000
Top temporary sign (Add Alt. #7) $850
Total DLM Contract Amount $470,420
Contingency 10% $47,420
Site furniture and playground items $7,500
Total $525,340
Project Balance $156
UNRESOLVED ISSUES: Allied Engineering is donating professional surveying services for the boundary line adjustment with Hearts and Homes. The first reading of the ordinance for that
action is scheduled for April 4, 2016.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: Additional maintenance will be absorbed by the Parks Division.
ATTACHMENTS: Attachment A – Notice of Award Attachment B – Bid tabulation
Report compiled on March 14, 2016
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Attachment A
NOTICE OF AWARD
Dated: __March 21, 2016___________
TO: DLM Contracting, Inc.
ADDRESS: 2066 Stadium Drive, Suite 201, Bozeman, MT 59715
PROJECT: Bozeman Pond Park Expansion
CONTRACT FOR: Bozeman Pond Park Expansion
You are notified that your Bid opened on March 8, 2016, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for the: Bozeman Pond Park Expansion Project. The
Contract Price of your Contract is: __Four hundred seventy thousand four hundred twenty Dollars ($470,420.00).
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three
(3) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award,
that is, by April 5, 2016_.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Article 20), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General
Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of
the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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