HomeMy WebLinkAboutMinutes Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Stacy Ulmen, City Clerk Pearl Michalson, Deputy City Clerk SUBJECT: Approval of Regular Meeting Minutes from February 1, February 9,
March 7 and Executive Session Minutes from November 23, 2015 and
User Access to Linked Minutes. MEETING DATE: March 21, 2016
AGENDA ITEM TYPE: Minutes
NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google
Chrome, Firefox or Safari all work as well.
To view the video and the minutes of February 1 , 2016 that are linked to the video Please Click Here (minutes are located by clicking on the related documents tab above agenda)
To view the video and the minutes of February 9 , 2016 that are linked to the video Please click
here (minutes are located by clicking on the related documents tab above agenda) *County Link To view the video and the minutes of March 7, 2016 that are linked to the video Please click
here (minutes are located by clicking on the related documents tab above agenda)
RECOMMENDATION: Approve the Regular City Commission Minutes as submitted.
SUGGESTED MOTION: I move to approve the Regular City Commission Minutes from February 1, February 9, March 7 and the November 23, 2015 Executive Session as submitted. BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s
priority of Improving Technology Utilization and Proficiency.
Improvement of:
• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for Staff and the Public
• Time savings
• Streamlined approach to Citizen involvement and Public comment
AV Capture was chosen as the Vendor to perform these services and was implemented. Since August of 2013, the City Commission Minutes have been linked with audio and video. Along with the City
Commission, other City Advisory Boards are beginning to utilize the system as well.
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LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and
Meetings can be found at www.bozeman.net by choosing the City Commission Icon, with links located
on the left hand side of the page under Watch Online!
VIEWING: For first time users of the system, they will be prompted to install Shockwave and Silverlight to get the best viewing experience.
The user will then find the meeting that they would like to view in the archives, click to view and then
choose view session. The Draft Minutes from the meeting are located under the video in the Attached Documents area. The user will double click on the Word Document and the minutes will then appear. The user then can click on each hyperlink to find the section that they wish to view from the meeting. If
the video does not automatically start at that point, the user may need to press play on the video itself.
The City Commission Minutes are archived in a variety of ways due to State records retention guidelines. They are part of the Commission’s Meeting Packets as a DRAFT and are finally scanned with a wet signature and archived as a permanent record in electronic format. Both have separate
retention times.
Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission.
FISCAL EFFECTS: None.
Attachments: Draft Minutes
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