HomeMy WebLinkAboutResolution 4673 Amending FY 16 Water and Wastewater Budget 's�rrN co.
COMMISSION RESOLUTION NO. 4673
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, AMENDING FISCAL YEAR 2016 (FY16) WATER
AND WASTEWATER IMPACT FEE BUDGETS TO PURCHASE
MODELING SOFTWARE FOR THE WATER DISTRIBUTION MODEL AND
WASTEWATER COLLECTION SYSTEM MODEL AT A TOTAL INCREASE
OF$47,500.
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WHEREAS,the City Commission did, on the 22 d day of June, 2015, after due and proper
legal notice conduct a public hearing on and adopt Resolution No. 4602-A RESOLUTION OF THE
CITY COMMISSION OF THE CITY OF BOZEMAN,MONTANA,APPROPRIATING FUNDS FOR
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VARIOUS BUDGET UNITS,AND FURTHER ESTIMATING REVENUE NECESSARY TO
OPERATE AND MAINTAIN SERVICES OF MUNICIPAL GOVERNMENT FOR THE FISCAL
YEAR ENDING JUNE 30 2016• and
WHEREAS, the remaining working capital in the Water Impact Fee Fund, after all approved
appropriations are spent for FY16, is estimated to be$666,115;and
WHEREAS, the Wastewater Impact Fee Fund is estimated to have a negative ending balance
in FY16 of($582,000)after all approved appropriations occur. This planned deficit was approved during
the FY16 Budget process and the FY17-FY21 Capital Improvement Plan approval. The fund is planned
to return to positive balance in Fiscal Year 2019 (Year 3 of the Capital Improvement Plan); and E
WHEREAS, the necessary project cost estimates for completion total $47,500. The software
purchase is estimated to be$32,500 and staff training is estimated to be$15,000; and l�
WHEREAS, the modeling software is expected to more accurately determine the best
investments in capacity expansion capital projects, saving money and other resources for the Impact Fee
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programs into the fixture; and
WHEREAS,the City Co ntnission did,on the 7th day of March 2016,after due and proper legal
notice, conduct a public hearing on this proposed budget amendment.
NOW, THEREFORE,BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana,to wit:
Section 1 —Appropriation Additions
The City Commission of the City of Bozeman, Montana, does hereby authorize additional
expenditures:
Wastewater Impact Fee Fund—Computer Software $27,000
Water Impact Fee Fund—Computer Software _ _$20,500
Total Additional Appropriations 47 500
Section 2—Source of Funding for Appropriation Additions
The increased appropriation in the Water Impact Fee Fund will be funded by using existing
cash on hand,thereby reducing Fund Balance. The increased appropriation in the Wastewater Impact
Fee Fund will be charged to the Wastewater Impact Fee Fund,resulting in a larger negative balance than
originally planned for the year.
Section 3
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force
and effect on July 1,2015.
Section 4
That should it be found by any court of competent jurisdiction that any section, clause,portion,
sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations,
that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all
other portions, sections,words, clauses,phrases, or paragraphs of this document shall remain in full force
and effect.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 71h day of March, 2016.
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Carson Taylor /
Mayor
ATTEST:
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STAC U
City Clerk
83 <.°<4 APPRO D AS TO FORM:
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GREG 9ULLIVAN
City Attorney
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1.
NOTICE OF PUBLIC HEARING FOR BUDGET AMENDMENT
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of Section 7-6-4021, Montana
Code Annotated, the City Commission of the City of Bozeman, Montana will conduct a public
hearing on amending the municipal budget for Fiscal Year 2015-2016, embodied in
Commission Resolution No. 4673, at 6:00 pm on Monday, March 7th, at City Hall, 121 N.
Rouse Avenue, Bozeman, Montana.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
AMENDING FISCAL YEAR 2016 (FY16) WATER AND WASTEWATER IMPACT FEE
BUDGETS TO PURCHASE MODELING SOFTWARE FOR THE WATER DISTRIBUTION
MODEL AND WASTEWATER COLLECTION SYSTEM MODEL AT A TOTAL INCREASE OF
$47,500.
Copies of Commission Resolution No 4673 are on file in the office of the City Clerk, City Hall,
121 N. Rouse Avenue, and may be examined by all interested citizens.
Any and all interested persons are invited to attend the public hearing and to submit testimony
in support or in opposition to the proposed budget amendment or to submit written testimony
prior to or during the public hearing. Written testimony can be submitted to the City Clerk,
sulmen _bozeman.net, PO Box 1230, Bozeman, Montana 59771.
If you have a disability that requires assistance, please contact the City of Bozeman's Interim
ADA Coordinator, Chuck Winn, cwinn(a),bozeman.net, at 582-3232 (TDD 582-2301). If you
have questions about the budget proposal, please contact Administrative Services Director
Anna Rosenberry, arosenberryCa bozeman.net at 582-2325.
Dated this 25TH day of February, 2016
Stac ", , City Clerk
Legal Ad
Publish: Sunday, Feb 28, 2016
Sunday, Mar 6, 2016
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Fr
Memorandum
REPORT TO: Anna Rosenberry,Director of Administrative Services
FROM: Brian Heaston,Senior Engineer
Shawn Kohtz,Development Review Engineer
Craig Woolard,Director of Public Works i
DATE: February 25,2016
SUBJECT: Administrative amendment to the adopted FY16 budget to allow for adequate funding to
purchase Innovyze modeling software to run and maintain the city's water distribution system model and
wastewater collection system model.
RECOMMENDATION: In order to provide adequate funding to purchase Innovyze modeling software,
increase the 2015 Wastewater Facility Plan Update project budget by allocating $19,500 from the FY16
Wastewater Impact Fee Fund projected year-end cash balance and also increase the 2015 Water Facility
Plan Update project budget by allocating$13,000 from the FY16 Water Impact Fee Fund projected year-
end cash balance. In order to provide adequate funding for training on both software packages, increase
the 2015 Wastewater Facility Plan Update project budget by allocating$7,500 from the FY16 Wastewater
Impact Fee Fund projected year-end cash balance and also increase the 2015 Water Facility Plan Update
project budget by allocating$7,500 from the FY16 Water Impact Fee Fund projected year-end cash balance.
BACKGROUND: The City's wastewater facility plan update is nearly complete and the water facility
plan update is currently in progress and on schedule. Both plans include a wholesale update of their
respective water and wastewater infrastructure models. It was decided with the wastewater facility plan
that the Innovyze software platform would be utilized to model the wastewater collection system as
Innovyze software provides industry-leading integration with ArcGIS infrastructure databases. Thus,the
.City will be armed with a wastewater model that can remain current as the wastewater system continues
to expand which allows for real-time decision and capital planning support. Furthermore,the Innovyze
software allows the City to leverage the significant investment it has made in GIS asset management. The
water distribution system model will be run and maintained on the Innovyze platform for these same
reasons.
To implement the Innovyze software,City employees from the Engineering and GIS Divisions require
training on the software. Off-site training is available,but the City will have 5 employees attend the
training, so it is less expensive to have Innovyze personnel travel to Bozeman and provide the training at
the City. The cost of the training for both water and sewer modeling packages is$5,000 per day,and a :
total of three days is required to complete the training. Shawn 1Cohtz and Craig Woolard are reaching out
to surrounding communities and consulting firms to ascertain if others would like to attend the training,
resulting in cost sharing. The City would pay Innovyze directly for the training in the amount of$15,000,
while any cost sharing from others would be reimbursed directly to the Water and Wastewater Impact Fee
Funds.
Budget allocation is needed to secure the Innovyze software at prices quoted by the vendor. $19,500 is
required from the Wastewater Impact Fee Fund to purchase InfoSWMM software and an annual
maintenance subscription. Additional budget allocation of$13,000 is needed from the Water Impact Fee
Fund to purchase InfoWater software and its annual maintenance subscription. This additional InfoWater
budget supplements an $11,500 line item in the existing professional services agreement budget for the
water facility plan update which in aggregate will cover the total software cost of$24,500.
Both programs and training will be purchased at their respective quoted price if this administrative budget
amendment is approved.
ATTACHMENTS: Innovyze Quote No. 19551 /0
Innovyze Quote No.25092/0