HomeMy WebLinkAboutC8. Resolution 4673Page 1 of 2
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: COMMISSION RESOLUTION NO. 4673 - A RESOLUTION OF THE
CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING FISCAL
YEAR 2016 (FY16) WATER AND WASTEWATER IMPACT FEE BUDGETS TO PURCHASE MODELING SOFTWARE FOR THE WATER DISTRIBUTION MODEL AND
WASTEWATER COLLECTION SYSTEM MODEL AT A TOTAL INCREASE OF $47,500.
MEETING DATE: March 7, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution No 4673 after taking public comment, with any
modifications made by the Commission.
BACKGROUND: As part of updating facility master plans, the Engineering Division has been
working to develop computer-based models of our water distribution and wastewater collection
systems. In order for the City to maintain the models on a continual, on-going basis, we need to
purchase software/software licenses and train staff. The total increase needed is $47,500 ($15,000
for staff training and $32,500 for software.)
These software models will allow us to best determine capacity expanding improvements to the
water and wastewater systems. Because these projects are multi-million dollar investments, this
software is expected to have a significant positive impact on our ability to most-effectively plan
and spend impact fees. As such, these expenses are eligible to be paid for with impact fees. The increased appropriation will be funding by using existing cash on hand in the Water Impact Fee
Fund, thereby reducing Fund Balance. Within the Wastewater Impact Fee Fund, we are expecting
a negative balance for the Fiscal Year – this appropriation will add to the negative balance, which
we expect to recover to a positive balance in FY19 (according to our most recent capital
improvements plan.)
Attached is an additional memo from the Engineering Division to support this request.
UNRESOLVED ISSUES: None.
ALTERNATIVES: The Commission could choose to wait and budget for this replacement in
FY2017, which begins July 1, 2016. Or, the Commission could choose not to fund the request at
this time.
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FISCAL EFFECTS: Appropriations will be increased by $47,500, and fund balance will
decrease by $47,500 in FY2016.
Wastewater Impact Fee Fund – Computer Software $27,000 Water Impact Fee Fund – Computer Software $20,500
Total $47,500 Within the Water Impact Fee Fund, cash will decrease by $20,500. Within the Wastewater Impact Fee Fund, we are expecting a negative balance for the Fiscal Year – this appropriation
will add $27,000 to the negative balance, which we expect to recover to a positive balance in
FY19 (according to our most recent capital improvements plan.)
Attachments: Memo – Engineering Division Resolution No. 4673
Report compiled on: 2-27-2016
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NOTICE OF PUBLIC HEARING FOR BUDGET AMENDMENT
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of Section 7-6-4021, Montana
Code Annotated, the City Commission of the City of Bozeman, Montana will conduct a public
hearing on amending the municipal budget for Fiscal Year 2015-2016, embodied in
Commission Resolution No. 4673, at 6:00 pm on Monday, March 7th, at City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
AMENDING FISCAL YEAR 2016 (FY16) WATER AND WASTEWATER IMPACT FEE
BUDGETS TO PURCHASE MODELING SOFTWARE FOR THE WATER DISTRIBUTION MODEL AND WASTEWATER COLLECTION SYSTEM MODEL AT A TOTAL INCREASE OF
$47,500.
Copies of Commission Resolution No 4673 are on file in the office of the City Clerk, City Hall,
121 N. Rouse Avenue, and may be examined by all interested citizens.
Any and all interested persons are invited to attend the public hearing and to submit testimony
in support or in opposition to the proposed budget amendment or to submit written testimony
prior to or during the public hearing. Written testimony can be submitted to the City
Clerk, sulmen@bozeman.net, PO Box 1230, Bozeman, Montana 59771.
If you have a disability that requires assistance, please contact the City of Bozeman’s Interim
ADA Coordinator, Chuck Winn, cwinn@bozeman.net, at 582-3232 (TDD 582-2301). If you
have questions about the budget proposal, please contact Administrative Services Director
Anna Rosenberry, arosenberry@bozeman.net at 582-2325.
Dated this 25TH day of February, 2016
__________________________________
Stacy Ulmen, City Clerk
Legal Ad
Publish: Sunday, Feb 28, 2016
Sunday, Mar 6, 2016
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COMMISSION RESOLUTION NO. 4673
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, AMENDING FISCAL YEAR 2016 (FY16) WATER
AND WASTEWATER IMPACT FEE BUDGETS TO PURCHASE
MODELING SOFTWARE FOR THE WATER DISTRIBUTION MODEL AND WASTEWATER COLLECTION SYSTEM MODEL AT A TOTAL INCREASE OF $47,500.
WHEREAS, the City Commission did, on the 22nd day of June, 2015, after due and proper
legal notice conduct a public hearing on and adopt Resolution No. 4602 - A RESOLUTION OF THE
CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING FUNDS FOR
VARIOUS BUDGET UNITS, AND FURTHER ESTIMATING REVENUE NECESSARY TO
OPERATE AND MAINTAIN SERVICES OF MUNICIPAL GOVERNMENT FOR THE FISCAL
YEAR ENDING JUNE 30, 2016; and
WHEREAS, the remaining working capital in the Water Impact Fee Fund, after all approved
appropriations are spent for FY16, is estimated to be $666,115; and
WHEREAS, the Wastewater Impact Fee Fund is estimated to have a negative ending balance
in FY16 of ($582,000) after all approved appropriations occur. This planned deficit was approved during
the FY16 Budget process and the FY17-FY21 Capital Improvement Plan approval. The fund is planned
to return to positive balance in Fiscal Year 2019 (Year 3 of the Capital Improvement Plan); and
WHEREAS, the necessary project cost estimates for completion total $47,500. The software
purchase is estimated to be $32,500 and staff training is estimated to be $15,000; and
WHEREAS, the modeling software is expected to more accurately determine the best
investments in capacity expansion capital projects, saving money and other resources for the Impact Fee
programs into the future; and
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WHEREAS, the City Commission did, on the 7th day of March 2016, after due and proper legal
notice, conduct a public hearing on this proposed budget amendment.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, to wit:
Section 1 – Appropriation Additions
The City Commission of the City of Bozeman, Montana, does hereby authorize additional expenditures:
Wastewater Impact Fee Fund – Computer Software $27,000
Water Impact Fee Fund – Computer Software $20,500
Total Additional Appropriations $47,500
Section 2 – Source of Funding for Appropriation Additions The increased appropriation in the Water Impact Fee Fund will be funded by using existing
cash on hand, thereby reducing Fund Balance. The increased appropriation in the Wastewater Impact
Fee Fund will be charged to the Wastewater Impact Fee Fund, resulting in a larger negative balance than
originally planned for the year. Section 3 Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force
and effect on July 1, 2015.
Section 4 That should it be found by any court of competent jurisdiction that any section, clause, portion,
sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations,
that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all
other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and effect.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 7th day of March, 2016.
________________________________________
Carson Taylor Mayor
ATTEST:
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_____________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
________________________________________
GREG SULLIVAN City Attorney
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Memorandum
REPORT TO: Anna Rosenberry, Director of Administrative Services
FROM: Brian Heaston, Senior Engineer
Shawn Kohtz, Development Review Engineer
Craig Woolard, Director of Public Works
DATE: February 25, 2016 SUBJECT: Administrative amendment to the adopted FY16 budget to allow for adequate funding to
purchase Innovyze modeling software to run and maintain the city’s water distribution system model and wastewater collection system model.
RECOMMENDATION: In order to provide adequate funding to purchase Innovyze modeling software, increase the 2015 Wastewater Facility Plan Update project budget by allocating $19,500 from the FY16
Wastewater Impact Fee Fund projected year-end cash balance and also increase the 2015 Water Facility
Plan Update project budget by allocating $13,000 from the FY16 Water Impact Fee Fund projected year-end cash balance. In order to provide adequate funding for training on both software packages, increase
the 2015 Wastewater Facility Plan Update project budget by allocating $7,500 from the FY16 Wastewater Impact Fee Fund projected year-end cash balance and also increase the 2015 Water Facility Plan Update project budget by allocating $7,500 from the FY16 Water Impact Fee Fund projected year-end cash balance.
BACKGROUND: The City’s wastewater facility plan update is nearly complete and the water facility plan update is currently in progress and on schedule. Both plans include a wholesale update of their
respective water and wastewater infrastructure models. It was decided with the wastewater facility plan that the Innovyze software platform would be utilized to model the wastewater collection system as Innovyze software provides industry-leading integration with ArcGIS infrastructure databases. Thus, the
City will be armed with a wastewater model that can remain current as the wastewater system continues to expand which allows for real-time decision and capital planning support. Furthermore, the Innovyze
software allows the City to leverage the significant investment it has made in GIS asset management. The
water distribution system model will be run and maintained on the Innovyze platform for these same reasons.
To implement the Innovyze software, City employees from the Engineering and GIS Divisions require training on the software. Off-site training is available, but the City will have 5 employees attend the
training, so it is less expensive to have Innovyze personnel travel to Bozeman and provide the training at the City. The cost of the training for both water and sewer modeling packages is $5,000 per day, and a total of three days is required to complete the training. Shawn Kohtz and Craig Woolard are reaching out
to surrounding communities and consulting firms to ascertain if others would like to attend the training,
resulting in cost sharing. The City would pay Innovyze directly for the training in the amount of $15,000, while any cost sharing from others would be reimbursed directly to the Water and Wastewater Impact Fee
Funds.
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Budget allocation is needed to secure the Innovyze software at prices quoted by the vendor. $19,500 is
required from the Wastewater Impact Fee Fund to purchase InfoSWMM software and an annual
maintenance subscription. Additional budget allocation of $13,000 is needed from the Water Impact Fee Fund to purchase InfoWater software and its annual maintenance subscription. This additional InfoWater
budget supplements an $11,500 line item in the existing professional services agreement budget for the
water facility plan update which in aggregate will cover the total software cost of $24,500.
Both programs and training will be purchased at their respective quoted price if this administrative budget amendment is approved.
ATTACHMENTS: Innovyze Quote No. 19551 / 0 Innovyze Quote No. 25092 / 0
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