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HomeMy WebLinkAboutC6. PSA Sanderson Stewart Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Economic Development Specialist SUBJECT: Professional Services Agreement with Sanderson Stewart for a 3 year term contract for architectural and engineering services for the Midtown Urban Renewal District MEETING DATE: March 7, 2016 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign Professional Services Agreement with Sanderson Stewart. BACKGROUND: The Economic Development Department has been moving toward the use of term contracts for professional services in the tax increment finance (TIF) districts to streamline procurement in the context of monthly TIF board meetings. The proposed contract with Sanderson Stewart, in association with project team members A&E Architects, Marvin & Associates, and Niskian Monks, will provide architectural, transportation engineering, water, wastewater and stormwater engineering, telecommunications and landscape architectural services on an hourly and task order basis as required by the district work plans and budgets. The contract is not exclusive. The contract term will be for 2016 – 2019. FISCAL EFFECTS: • Fiscal effects will be determined by individual task orders to implement each annual work plan and budget. ATTACHMENT: Professional Services Agreement with Sanderson Stewart 115 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 1 of 18 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ____________, 2016, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and, Sanderson Stewart, a private contractor, with a mailing address of 106 E. Babcock, Bozeman, MT 59715 hereinafter referred to as “Contractor.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Purpose: City agrees to enter this Agreement with Contractor to perform for City services described in the Scope of Services attached hereto as Attachment “A” and by this reference made a part hereof. 2. Term/Effective Date: This Agreement is effective upon the date of its 2016 execution and will terminate June 30, 2019. 3. Scope of Work: Contractor will perform the work and provide the services in accordance with the requirements of the Scope of Services. For conflicts between this Agreement and the Scope of Services, unless specifically provided otherwise, the Agreement governs. 4. Payment: City agrees to pay Contractor the amount specified in the Scope of Services. Any alteration or deviation from the described services that involves additional costs above the Agreement amount will be performed by Contractor after written request by the City, and will become an additional charge over and above the amount listed in the Scope of Services. The City must agree in writing upon any additional charges. 5. Contractor’s Representations: To induce City to enter into this Agreement, Contractor makes the following representations: a. Contractor has familiarized itself with the nature and extent of this Agreement, the 116 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 2 of 18 Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules, and regulations that in any manner may affect cost, progress or performance of the Scope of Services. b. Contractor represents and warrants to City that it has the experience and ability to perform the services required by this Agreement; that it will perform said services in a professional, competent and timely manner and with diligence and skill; that it has the power to enter into and perform this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and municipal laws. The City will not determine or exercise control as to general procedures or formats necessary to have these services meet this warranty. 6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is an independent contractor for purposes of this Agreement and is not to be considered an employee of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s personnel policies handbook and may not be considered a City employee for workers’ compensation or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in any dealings between Contractor and any third parties. Contractor shall comply with the applicable requirements of the Workers’ Compensation Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation coverage for all members and employees of Contractor’s business, except for those members who are exempted by law. Contractor shall furnish the City with copies showing one of the following: (1) a binder for workers’ compensation coverage by an insurer licensed and authorized to provide workers’ compensation insurance in the State of Montana; or (2) proof of exemption from workers’ compensation granted by law for independent contractors. Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes. Contractor shall post a legible statement of all wages and fringe benefits to be paid to the Contractor’s employees and the frequency of such payments (i.e., hourly wage employees shall be paid weekly). Such posting shall be made in a prominent and accessible location at the Contractor’s 117 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 3 of 18 normal place of business and shall be made no later than the first day of services provided under this Agreement. Such posting shall be removed only upon expiration or termination of this Agreement. Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes and for any claims regarding underpaid prevailing wages. 7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and hold harmless the City, its agents, representatives, employees, and officers (collectively referred to for purposes of this Section as the City) from and against any and all claims, demands, actions, fees and costs (including attorney’s fees and the costs and fees of and expert witness and consultants), losses, expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or damages of whatever kind or nature connected therewith and without limit and without regard to the cause or causes thereof or the negligence of any party or parties that may be asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents. For the professional services rendered, to the fullest extent permitted by law, Contractor agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, to the extent caused by the negligence or willful misconduct of the Contractor or Contractor’s agents or employees. Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s) which would otherwise exist as to such indemnitee(s). Contractor’s indemnity under this Section shall be without regard to and without any right to contribution from any insurance maintained by City. Should any indemnitee described herein be required to bring an action against the Contractor to assert its right to defense or indemnification under this Agreement or under the Contractor’s applicable insurance policies required below the indemnitee shall be entitled to recover reasonable 118 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 4 of 18 costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof. In the event of an action filed against City resulting from the City’s performance under this Agreement, the City may elect to represent itself and incur all costs and expenses of suit. Contractor also waives any and all claims and recourse against the City or its officers, agents or employees, including the right of contribution for loss or damage to person or property arising from, growing out of, or in any way connected with or incident to the performance of this Agreement except “responsibility for his own fraud, for willful injury to the person or property of another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA. These obligations shall survive termination of this Agreement and the services performed hereunder. In addition to and independent from the above, Contractor shall at Contractor’s expense secure insurance coverage through an insurance company or companies duly licensed and authorized to conduct insurance business in Montana which insures the liabilities and obligations specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion for liabilities specifically assumed by the Contractor in subsection (a) of this Section. The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard to the cause therefore and which is acceptable to the City and Contractor shall furnish to the City an accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows: • Workers’ Compensation – statutory; • Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual aggregate; and • Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate. 119 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 5 of 18 The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers, agents, and employees, shall be endorsed as an additional or named insured on a primary non- contributory basis on both the Commercial General and Automobile Liability policies. The insurance and required endorsements must be in a form suitable to City and shall include no less than a sixty (60) day notice of cancellation or non-renewal. The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. Contractor shall notify City within two (2) business days of Contractor’s receipt of notice that any required insurance coverage will be terminated or Contractor’s decision to terminate any required insurance coverage for any reason. The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. 8. Termination for Contractor’s Fault: a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform any of its obligations under this Agreement, or otherwise breaches any terms or conditions of this Agreement, the City may, by written notice, terminate this Agreement and the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due to Contractor’s Fault”). The City may then take over the work and complete it, either with its own resources or by re-letting the contract to any other third party. b. In the event of a termination pursuant to this Section 8, Contractor shall be entitled to payment only for those services Contractor actually rendered. c. Any termination provided for by this Section 8 shall be in addition to any other remedies to which the City may be entitled under the law or at equity. d. In the event of termination under this Section 8, Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 9. Termination for City’s Convenience: a. Should conditions arise which, in the sole opinion and discretion of the City, make it advisable to the City to cease performance under this Agreement City may terminate this Agreement by written notice to Contractor (“Notice of Termination for City’s 120 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 6 of 18 Convenience”). The termination shall be effective in the manner specified in the Notice of Termination for City’s Convenience and shall be without prejudice to any claims that the City may otherwise have against Contractor. b. Upon receipt of the Notice of Termination for City’s Convenience, unless otherwise directed in the Notice, the Contractor shall immediately cease performance under this Agreement and make every reasonable effort to refrain from continuing work, incurring additional expenses or costs under this Agreement and shall immediately cancel all existing orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as may be necessary to preserve, protect, and maintain work already completed or immediately in progress. c. In the event of a termination pursuant to this Section 13, Contractor is entitled to payment only for those services Contractor actually rendered on or before the receipt of the Notice of Termination for City’s Convenience. d. The compensation described in Section 13(c) is the sole compensation due to Contractor for its performance of this Agreement. Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 10. Limitation on Contractor’s Damages; Time for Asserting Claim: a. In the event of a claim for damages by Contractor under this Agreement, Contractor’s damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature or kind. b. In the event Contractor wants to assert a claim for damages of any kind or nature, Contractor shall provide City with written notice of its claim, the facts and circumstances surrounding and giving rise to the claim, and the total amount of damages sought by the claim, within ten (10) days of the facts and circumstances giving rise to the claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights to assert such claim. 121 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 7 of 18 11. Representatives: a. City’s Representative: The City’s Representative for the purpose of this Agreement shall be the Brit Fontenot or David Fine in the Economic Development Department or such other individual as City shall designate in writing. Whenever approval or authorization from or communication or submission to City is required by this Agreement, such communication or submission shall be directed to David Fine as the City’s Representative and approvals or authorizations shall be issued only by such Representative; provided, however, that in exigent circumstances when City’s Representative is not available, Contractor may direct its communication or submission to other designated City personnel or agents as listed above and may receive approvals or authorization from such persons. b. Contractor’s Representative: The Contractor’s Representative for the purpose of this Agreement shall be Danielle Scharf, or such other individual as Contractor shall designate in writing. Whenever direction to or communication with Contractor is required by this Agreement, such direction or communication shall be directed to Contractor’s Representative; provided, however, that in exigent circumstances when Contractor’s Representative is not available, City may direct its direction or communication to other designated Contractor personnel or agents. 12. Permits: Contractor shall provide all notices, comply with all applicable laws, ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman business license, and inspections from applicable governmental authorities, and pay all fees and charges in connection therewith. 13 Laws and Regulations: Contractor shall comply fully with all applicable state and federal laws, regulations, and municipal ordinances including, but not limited to, all workers’ compensation laws, all environmental laws including, but not limited to, the generation and disposal of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and State building and electrical codes, the Americans with Disabilities Act, and all non- discrimination, affirmative action, and utilization of minority and small business statutes and regulations. 14. Nondiscrimination: The Contractor will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination 122 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 8 of 18 laws, regulations, and contracts. The Contractor will not refuse employment to a person, bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position require an age, physical or mental disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The Contractor shall require these nondiscrimination terms of its sub- Contractors providing services under this agreement. 15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs, by any employee or agent engaged in services to the City under this Agreement while on City property or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S. Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City shall have the right to request proof of such compliance and Contractor shall be obligated to furnish such proof. The Contractor shall be responsible for instructing and training the Contractor's employees and agents in proper and specified work methods and procedures. The Contractor shall provide continuous inspection and supervision of the work performed. The Contractor is responsible for instructing his employees and agents in safe work practices. 16. Modification and Assignability: This Agreement may not be enlarged, modified or altered except by written agreement signed by both parties hereto. The Contractor may not subcontract or assign Contractor’s rights, including the right to compensation or duties arising hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound by all of the terms and conditions of this Agreement. 17. Reports/Accountability/Public Information: Contractor agrees to develop and/or provide documentation as requested by the City demonstrating Contractor’s compliance with the requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons authorized by the City to inspect and copy its books and records for the purpose of verifying that the reimbursement of monies distributed to Contractor pursuant to this Agreement was used in compliance with this Agreement and all applicable provisions of federal, state, and local law. The 123 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 9 of 18 Contractor shall not issue any statements, releases or information for public dissemination without prior approval of the City. 18. Non-Waiver: A waiver by either party any default or breach by the other party of any terms or conditions of this Agreement does not limit the other party’s right to enforce such term or conditions or to pursue any available legal or equitable rights in the event of any subsequent default or breach. 19. Attorney’s Fees and Costs: That in the event it becomes necessary for either Party of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney. 20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all appropriate employee withholdings. 21. Dispute Resolution: a. Any claim, controversy, or dispute between the parties, their agents, employees, or representatives shall be resolved first by negotiation between senior-level personnel from each party duly authorized to execute settlement agreements. Upon mutual agreement of the parties, the parties may invite an independent, disinterested mediator to assist in the negotiated settlement discussions. b. If the parties are unable to resolve the dispute within thirty (30) days from the date the dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in compliance with the Applicable Law provisions of this Agreement. 22. Survival: Contractor’s indemnification shall survive the termination or expiration of this Agreement for the maximum period allowed under applicable law. 23. Headings: The headings used in this Agreement are for convenience only and are not be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to which they refer. 124 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 10 of 18 24. Severability: If any portion of this Agreement is held to be void or unenforceable, the balance thereof shall continue in effect. 25. Applicable Law: The parties agree that this Agreement is governed in all respects by the laws of the State of Montana. 26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs, legal representatives, successors, and assigns of the parties. 27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. 28. Counterparts: This Agreement may be executed in counterparts, which together constitute one instrument. 29. Integration: This Agreement and all Exhibits attached hereto constitute the entire agreement of the parties. Covenants or representations not contained therein or made a part thereof by reference, are not binding upon the parties. There are no understandings between the parties other than as set forth in this Agreement. All communications, either verbal or written, made prior to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this Agreement by reference. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** 125 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 11 of 18 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA ____________________________________ CONTRACTOR (Type Name Above) By________________________________ By__________________________________ Chris Kukulski, City Manager Print Name: Print Title: ____________________________ APPROVED AS TO FORM: By_______________________________ Greg Sullivan, Bozeman City Attorney 126 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 12 of 18 ATTACHMENT A BOZEMAN MIDTOWN URBAN RENEWAL DISTRICT TERM CONTRACT (2016 – 2019) SCOPE OF SERVICES ARCHITECTURAL, STREET, INTERSECTION, TRANSPORTATION, LIGHTING, TELECOMMUNICATIONS, WATER, WASTEWATER, AND STORMWATER PROFESSIONAL SERVICES This scope of work is Attachment A to the Professional Services Agreement to provide professional architectural, engineering, planning and other related services for various designated and undesignated projects in the Bozeman Midtown Urban Renewal District (MURD). The City requires professional services for projects broadly as defined by the Midtown Urban Renewal Plan and this scope of work. Any specific projects will require authorization to proceed based on a required task order. The Consultant’s hourly rate for individuals working on this contract include: Sanderson Stewart Principal ........................................................ $ 180 Senior Engineer ............................................. $ 165 Project Engineer ............................................ $ 110 Staff Engineer ................................................ $ 90 Engineer Intern .............................................. $ 65 Sen. Environmental Scientist ....................... $ 165 Senior Land Planner ...................................... $ 135 Land Planner ................................................. $ 125 Landscape Architect ...................................... $ 125 Landscape Designer ...................................... $ 80 Senior Professional Land Surveyor ............... $ 130 Professional Land Surveyor .......................... $ 105 Staff Surveyor ............................................... $ 95 Field Survey Technician ................................ $ 80 Marketing Director ........................................ $ 120 127 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 13 of 18 Graphic Artist ................................................ $ 100 Photographer ................................................. $ 180 Web Developer .............................................. $ 90 Designer ........................................................ $ 90 CADD Technician ......................................... $ 80 Senior Construction Engineering Technician$ 110 Construction Engineering Technician ........... $ 85 Construction Inspector .................................. $ 80 Project Administrator .................................... $ 65 Administrative/Clerical ................................. $ 65 A&E Architects Senior Principal ............................................. $180 Principal ........................................................ $150 Medical Project Manager .............................. $130 Residential Project Manager ......................... $130 Senior Architect ............................................. $120 Preservation Architect ................................... $115 Associates ...................................................... $115 Project Manager ............................................ $115 Architect ........................................................ $105 Construction Administration ......................... $105 AIT/CADD .................................................... $90 Clerical .......................................................... $75 Marvin & Associates Senior Engineer ............................................. $120 Engineering Technician ................................. $72 128 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 14 of 18 Nishkian Monks Principal/Sr. Engineer ................................... $125 Staff Engineer ................................................ $85 Clerical .......................................................... $60 Deliverables include projects identified in the work plan and budget of the Bozeman Midtown Urban Renewal District and as directed by City Economic Development staff by appropriate task order. The general scope of engineering services is itemized below but may include other engineering, architectural, and planning services not specifically listed. 1. STREET, TRANSPORTATION, AND STORMWATER: Basic Project Criteria a. Pre-design services including: project scope definition, preparation of design alternatives and preliminary cost estimates, preliminary layouts, utility conflict and encroachment analysis, and basic hydraulics. b. Familiarity with Federal, State, and Local design standards and applicable specifications. c. Design and construction surveys, including coordination with aerial surveying firms. d. Soils and pavement design evaluations, including soils testing and analysis. e. Design alternatives for street storm drainage systems, including hydrologic and hydraulic analyses. f. Design report preparation. g. Preparation of preliminary and final plans and specifications, contract documents, and construction cost estimates in accordance with applicable City standards. h. Plan review and approval coordination with State, County, and other local agencies. i. Analyze and recommend alternative pavement design. j. Identify and secure any necessary, 124, 310, 404, MPDES permit, other permits needed for design and construction. k. ADA requirements in concert with master planned street and highway improvements. l. Coordinate with Montana Department of Transportation for improvements on designated state and urban routes. m. Bid period and post-bid period activities coordination. n. Construction administration and inspection including surveying, soils, pavement, and materials testing, construction certification and warranty inspection. 2. STREET, TRANSPORTATION, AND STORMWATER: Complex Project Criteria (in addition to basic project criteria) a. Right-of-way and easement research and complete acquisition services. b. Utility relocation coordination. 129 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 15 of 18 c. Complex alignment and geometric design issues. d. Environmental Impact Assessments. e. Detailed structural designs (i.e. bridges, reinforced walls, culverts, channels, levees) f. Signal, roundabout, and sign warrant analyses. g. Plans and specifications in accordance with Montana Department of Transportation design standards (i.e. utilize Intergraph, etc.). h. Comprehensive traffic studies including developing traffic projections and modeling. i. Construction administration and inspection services including surveying, asphalt and soils materials testing/certification, construction certification and warranty inspection for large and complex projects. j. Comprehensive geologic and geotechnical services. k. Mitigate adverse impacts to wetlands or other sensitive lands. l. Pedestrian/trail/bike route studies and AASHTO requirements. m. Pavement management systems. n. Preparation of transportation and stormwater facility plans. o. Complex flood studies and floodplain map amendments. p. Coordination and procurement of EPA Phase II Stormwater permitting. q. Coordinate with Montana Department of Transportation for improvements on designated state and urban routes. r. Development and implementation of public involvement plans and leadership of informational/community meetings. 3. INTERSECTION IMPROVEMENTS a. Predesign services including: defining project scope, design alternatives (including roundabouts), preliminary cost estimate, preliminary layouts, identification of utility conflicts, encroachment and preliminary right-of-way requirements. b. Right-of-way and easement research and complete acquisition services. c. Signal, roundabout and signage warrant analyses. d. Evaluation of existing Transportation Facility Plan intersection improvement recommendations. e. Design alternatives including roundabouts, signals, intersection geometry, signal operation, drainage, utilities and control devices. f. Prepare design surveys, design reports, and comprehensive traffic studies. g. Environmental Impact Assessments. h. Coordinate with Montana Department of Transportation for intersection improvements on designated state and urban routes. i. Preparation of plans, specifications and estimates in accordance with City, State and Federal design standards. j. Bid period and post-bid period activities coordination. k. Construction administration and inspection including surveying, soils, pavement and 130 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 16 of 18 materials testing, signal operation, construction certification and warranty inspection. l. Traffic calming and pedestrian crossings. m. Roundabout design and construction administration. n. Development and implementation of public involvements plans and leadership of information/community meetings. 4. WATER AND WASTEWATER ENGINEERING SERVICES Basic Project Criteria a. Pre-design services including: project scope definition, preparation of design alternatives and preliminary cost estimates, preliminary layouts, utility conflict and encroachment analysis, and basic hydraulics. b. Review and evaluation of applicable Federal, State, and Local government requirements. c. Design report and project schedule preparation. d. Identification and procurement of any necessary 124, 310, 404, Montana Pollutant Discharge Elimination System Permit, or other permits required for design and construction approval. e. Preparation of preliminary and final plans and specifications, contract documents, and construction cost estimates in accordance with applicable City standards. f. Coordination of plan and specification review and approval with the Montana Department of Environmental Quality (MDEQ) and other agencies having jurisdiction. g. Assist the City of Bozeman during the bidding phase, including attendance of pre-bid conferences, answering bidders' questions, preparation of addenda, and attendance of bid openings. h. Bid review services, preparation of bid summaries, research of contractor references and license status, and appropriate award recommendation. i. Construction administration and inspection including but not limited to surveying, soils, pavement, and materials testing, construction certification, and warranty inspection. 131 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 17 of 18 5. LIGHTING IMPROVEMENTS: Basic Project Criteria a. Site Evaluation – the Contractor will conduct a site evaluation to determine existing conditions within the MURD i. Engineering Survey – The Contractor will use a combination of the City’s GIS information, aerial photography, and in field surveying to establish a base map for the entire MURD. The base map will include ROW location, easements, and property boundaries. The base map will also include, but not be limited to, the location of existing sidewalks, curbs, driveway accesses, ADA accessible ramps, lighting fixtures, locations of electrical power for lighting, traffic signals, and additional utilities that would impact location of pedestrian facilities and potential lighting locations. b. Lighting Studies- i. Street and Pedestrian Lighting Study – The Contractor will prepare a lighting study to determine the locations best suited to adequately illuminate all street and pedestrian corridors within the MURD. The study shall identify existing pole heights, an evaluation of the existing lighting levels, determination of existing power routing, possible types of lighting designs, and a utility conduit design. ii. Lighting Plan – The Contractor will work with the MURD to discuss options for developing a lighting plan that utilizes the existing lighting and provides for increased lighting levels where required or desired through a combination of street, pedestrian and traffic lighting that meet the criteria of the Board for developing the sense of character for the MURD. The Contractor will also work with the MURD to identify locations where overhead power for existing lighting can be located underground. iii. Coordination with Northwestern Energy (NWE) – The Contractor will have preliminary discussions with NWE regarding the potential of putting power lines underground. Discussions will include the power for the lighting as well as transmission lines within the MURD. iv. Coordination with the City of Bozeman - The Contractor will have discussions with the City of Bozeman regarding the potential for utilizing LED lighting within the MURD. v. Cost Estimate – The Contactor will prepare a cost estimate based on the findings of the street, pedestrian and traffic lighting studies and the initial site investigation. The estimate will include, but is not necessarily limited to: lighting, cost of right of way acquisition, infill of sidewalk or equivalent pedestrian infrastructure missing from the District. 132 Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2016 – 2019 Page 18 of 18 6. TELECOMMUNICATION IMPROVEMENTS: Basic Project Criteria a. Fiber Optic Engineering i. Pre-design services including: project scope definition, preparation of design alternatives and preliminary cost estimates, preliminary layouts, and utility conflict and encroachment analysis. ii. Familiarity with Federal, State, and Local design standards and applicable specifications. iii. Design and construction surveys, including coordination with surveying firms. iv. Design report preparation. v. Preparation of preliminary and final plans and specifications, contract documents, and construction cost estimates in accordance with applicable City standards. vi. Plan review and approval coordination with State, County, and other local agencies. vii. Bid period and post-bid period activities coordination Construction project management, administration and inspection 7. ARCHITECTURE, STRUCTURAL ENGINEERING, AND LANDSCAPE ARCHITECTURE a. The Midtown Urban Renewal District board is looking for a partner to help it expand and refine its vision for urban renewal projects within the district. The board expects that this vision will start with architectural renderings of prospective project ideas and evolve to fully designed and engineered projects. The board seeks a creative partner that can articulate, conceptualize and provide compelling visual renderings for the built environment in a revitalized urban corridor. 1. Create compelling visual renderings of proposed design concepts 2. Evaluate applications for rehabilitation grants and provide suggested architectural changes to further enhance projects receiving grant funds. 3. Create site plans for proposed urban renewal projects. 4. Create and propose creative and compelling streetscapes and landscape architecture to complement and enhance the built environment. 5. Estimate the costs of demolishing existing structures and preparing land for redevelopment. The above-referenced general scope may be applied to several projects within the Midtown Urban Renewal District and may require additional approvals and subsequent task orders which may be negotiated over a period of time. 133