HomeMy WebLinkAboutC6. PSA Sanderson Stewart
Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Economic Development Specialist SUBJECT: Professional Services Agreement with Sanderson Stewart for a 3 year term contract for architectural and engineering services for the Midtown Urban Renewal District
MEETING DATE: March 7, 2016 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign Professional Services Agreement with Sanderson Stewart. BACKGROUND: The Economic Development Department has been moving toward the use of term contracts for professional services in the tax increment finance (TIF) districts to streamline procurement in the context of monthly TIF board meetings. The proposed contract with Sanderson Stewart, in association with project team members A&E Architects, Marvin & Associates, and Niskian Monks, will provide architectural, transportation engineering, water, wastewater and stormwater engineering, telecommunications and landscape architectural services on an hourly and task order basis as required by the district work plans and budgets. The contract is not exclusive. The contract term will be for 2016 – 2019. FISCAL EFFECTS:
• Fiscal effects will be determined by individual task orders to implement each annual work plan and budget. ATTACHMENT: Professional Services Agreement with Sanderson Stewart
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _____ day of ____________, 2016, by
and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation
organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse
Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771,
hereinafter referred to as “City,” and, Sanderson Stewart, a private contractor, with a mailing
address of 106 E. Babcock, Bozeman, MT 59715 hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as Attachment “A” and by this
reference made a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its 2016
execution and will terminate June 30, 2019.
3. Scope of Work: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement
and the Scope of Services, unless specifically provided otherwise, the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of
Services. Any alteration or deviation from the described services that involves additional costs
above the Agreement amount will be performed by Contractor after written request by the City, and
will become an additional charge over and above the amount listed in the Scope of Services. The
City must agree in writing upon any additional charges.
5. Contractor’s Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
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Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect cost, progress or performance of the Scope of
Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third party, whether rights of
copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever,
or violate any federal, state and municipal laws. The City will not determine or exercise control as
to general procedures or formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that
Contractor is an independent contractor for purposes of this Agreement and is not to be considered
an employee of the City for any purpose. Contractor is not subject to the terms and provisions of
the City’s personnel policies handbook and may not be considered a City employee for workers’
compensation or any other purpose. Contractor is not authorized to represent the City or otherwise
bind the City in any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation
Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter
71, MCA. Contractor shall maintain workers’ compensation coverage for all members and
employees of Contractor’s business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers’ compensation coverage by an insurer licensed and authorized to provide workers’
compensation insurance in the State of Montana; or (2) proof of exemption from workers’
compensation granted by law for independent contractors.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
Contractor shall post a legible statement of all wages and fringe benefits to be paid to the
Contractor’s employees and the frequency of such payments (i.e., hourly wage employees shall be
paid weekly). Such posting shall be made in a prominent and accessible location at the Contractor’s
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normal place of business and shall be made no later than the first day of services provided under
this Agreement. Such posting shall be removed only upon expiration or termination of this
Agreement.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes and for any claims regarding underpaid prevailing wages.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney’s fees and the costs and fees of and expert witness and consultants),
losses, expenses, liabilities (including liability where activity is inherently or intrinsically
dangerous) or damages of whatever kind or nature connected therewith and without limit and
without regard to the cause or causes thereof or the negligence of any party or parties that may be
asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or
resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the
Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or
willful misconduct of the Contractor or Contractor’s agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of this Section
must not be construed to negate, abridge, or reduce any common-law or statutory rights of the
indemnitee(s) which would otherwise exist as to such indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor’s
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
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costs and attorney fees incurred in asserting its right to indemnification or defense but only if a
court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or
was obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City’s performance under this
Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this
Agreement except “responsibility for his own fraud, for willful injury to the person or property of
another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense
secure insurance coverage through an insurance company or companies duly licensed and
authorized to conduct insurance business in Montana which insures the liabilities and obligations
specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any
exclusion for liabilities specifically assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000
annual aggregate; and
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
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The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The
insurance and required endorsements must be in a form suitable to City and shall include no less
than a sixty (60) day notice of cancellation or non-renewal. The City must approve all insurance
coverage and endorsements prior to the Contractor commencing work. Contractor shall notify City
within two (2) business days of Contractor’s receipt of notice that any required insurance coverage
will be terminated or Contractor’s decision to terminate any required insurance coverage for any
reason.
The City must approve all insurance coverage and endorsements prior to the
Contractor commencing work.
8. Termination for Contractor’s Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or
fails to perform any of its obligations under this Agreement, or otherwise breaches any terms
or conditions of this Agreement, the City may, by written notice, terminate this Agreement
and the Contractor’s right to proceed with all or any part of the work (“Termination Notice
Due to Contractor’s Fault”). The City may then take over the work and complete it, either
with its own resources or by re-letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
c. Any termination provided for by this Section 8 shall be in addition to any
other remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City’s Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor (“Notice of Termination for City’s
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Convenience”). The termination shall be effective in the manner specified in the Notice of
Termination for City’s Convenience and shall be without prejudice to any claims that the
City may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City’s Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work
as may be necessary to preserve, protect, and maintain work already completed or
immediately in progress.
c. In the event of a termination pursuant to this Section 13, Contractor is
entitled to payment only for those services Contractor actually rendered on or before the
receipt of the Notice of Termination for City’s Convenience.
d. The compensation described in Section 13(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity,
lost productivity, field office overhead, general conditions costs, or lost profits damages of
any nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor’s Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor’s damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within ten (10) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
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11. Representatives:
a. City’s Representative: The City’s Representative for the purpose of this
Agreement shall be the Brit Fontenot or David Fine in the Economic Development
Department or such other individual as City shall designate in writing. Whenever approval
or authorization from or communication or submission to City is required by this
Agreement, such communication or submission shall be directed to David Fine as the City’s
Representative and approvals or authorizations shall be issued only by such Representative;
provided, however, that in exigent circumstances when City’s Representative is not
available, Contractor may direct its communication or submission to other designated City
personnel or agents as listed above and may receive approvals or authorization from such
persons.
b. Contractor’s Representative: The Contractor’s Representative for the
purpose of this Agreement shall be Danielle Scharf, or such other individual as Contractor
shall designate in writing. Whenever direction to or communication with Contractor is
required by this Agreement, such direction or communication shall be directed to
Contractor’s Representative; provided, however, that in exigent circumstances when
Contractor’s Representative is not available, City may direct its direction or communication
to other designated Contractor personnel or agents.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of
Bozeman business license, and inspections from applicable governmental authorities, and pay all
fees and charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers’
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County,
and State building and electrical codes, the Americans with Disabilities Act, and all non-
discrimination, affirmative action, and utilization of minority and small business statutes and
regulations.
14. Nondiscrimination: The Contractor will have a policy to provide equal
employment opportunity in accordance with all applicable state and federal anti-discrimination
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laws, regulations, and contracts. The Contractor will not refuse employment to a person, bar a
person from employment, or discriminate against a person in compensation or in a term, condition,
or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital
status, national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability, except when the reasonable demands of the position require an age, physical or mental
disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title
VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations
promulgated thereunder. The Contractor shall require these nondiscrimination terms of its sub-
Contractors providing services under this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training:
Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or
illegal drugs, by any employee or agent engaged in services to the City under this Agreement while
on City property or in the performance of any activities under this Agreement. Contractor
acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S.
Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse
prevention plans and related testing. City shall have the right to request proof of such compliance
and Contractor shall be obligated to furnish such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor’s rights, including the right to compensation or duties arising
hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound
by all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor’s compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
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Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non-Waiver: A waiver by either party any default or breach by the other party of
any terms or conditions of this Agreement does not limit the other party’s right to enforce such term
or conditions or to pursue any available legal or equitable rights in the event of any subsequent
default or breach.
19. Attorney’s Fees and Costs: That in the event it becomes necessary for either Party
of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement
or to give any notice required herein, then the prevailing Party or the Party giving notice shall be
entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel
to include City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level personnel
from each party duly authorized to execute settlement agreements. Upon mutual agreement of the
parties, the parties may invite an independent, disinterested mediator to assist in the negotiated
settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of competent
jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor’s indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are
not be construed as a part of the Agreement or as a limitation on the scope of the particular
paragraphs to which they refer.
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24. Severability: If any portion of this Agreement is held to be void or unenforceable,
the balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects
by the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the
heirs, legal representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties
other than as set forth in this Agreement. All communications, either verbal or written, made prior
to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of
this Agreement by reference.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
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IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA ____________________________________
CONTRACTOR (Type Name Above)
By________________________________ By__________________________________
Chris Kukulski, City Manager
Print Name:
Print Title: ____________________________
APPROVED AS TO FORM:
By_______________________________
Greg Sullivan, Bozeman City Attorney
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ATTACHMENT A
BOZEMAN MIDTOWN URBAN RENEWAL DISTRICT TERM CONTRACT (2016 – 2019) SCOPE OF SERVICES
ARCHITECTURAL, STREET, INTERSECTION, TRANSPORTATION, LIGHTING,
TELECOMMUNICATIONS, WATER, WASTEWATER, AND STORMWATER PROFESSIONAL SERVICES
This scope of work is Attachment A to the Professional Services Agreement to provide
professional architectural, engineering, planning and other related services for various designated
and undesignated projects in the Bozeman Midtown Urban Renewal District (MURD). The City requires professional services for projects broadly as defined by the Midtown Urban
Renewal Plan and this scope of work. Any specific projects will require authorization to proceed
based on a required task order.
The Consultant’s hourly rate for individuals working on this contract include:
Sanderson Stewart
Principal ........................................................ $ 180
Senior Engineer ............................................. $ 165
Project Engineer ............................................ $ 110
Staff Engineer ................................................ $ 90
Engineer Intern .............................................. $ 65
Sen. Environmental Scientist ....................... $ 165
Senior Land Planner ...................................... $ 135
Land Planner ................................................. $ 125
Landscape Architect ...................................... $ 125
Landscape Designer ...................................... $ 80
Senior Professional Land Surveyor ............... $ 130
Professional Land Surveyor .......................... $ 105
Staff Surveyor ............................................... $ 95
Field Survey Technician ................................ $ 80
Marketing Director ........................................ $ 120
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Graphic Artist ................................................ $ 100
Photographer ................................................. $ 180
Web Developer .............................................. $ 90
Designer ........................................................ $ 90
CADD Technician ......................................... $ 80
Senior Construction Engineering Technician$ 110
Construction Engineering Technician ........... $ 85
Construction Inspector .................................. $ 80
Project Administrator .................................... $ 65
Administrative/Clerical ................................. $ 65
A&E Architects
Senior Principal ............................................. $180
Principal ........................................................ $150
Medical Project Manager .............................. $130
Residential Project Manager ......................... $130
Senior Architect ............................................. $120
Preservation Architect ................................... $115
Associates ...................................................... $115
Project Manager ............................................ $115
Architect ........................................................ $105
Construction Administration ......................... $105
AIT/CADD .................................................... $90
Clerical .......................................................... $75
Marvin & Associates
Senior Engineer ............................................. $120
Engineering Technician ................................. $72
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Nishkian Monks
Principal/Sr. Engineer ................................... $125
Staff Engineer ................................................ $85
Clerical .......................................................... $60
Deliverables include projects identified in the work plan and budget of the Bozeman Midtown
Urban Renewal District and as directed by City Economic Development staff by appropriate task
order.
The general scope of engineering services is itemized below but may include other engineering, architectural, and planning services not specifically listed.
1. STREET, TRANSPORTATION, AND STORMWATER: Basic Project Criteria
a. Pre-design services including: project scope definition, preparation of design alternatives and preliminary cost estimates, preliminary layouts, utility conflict and encroachment analysis, and basic hydraulics.
b. Familiarity with Federal, State, and Local design standards and applicable specifications.
c. Design and construction surveys, including coordination with aerial surveying firms.
d. Soils and pavement design evaluations, including soils testing and analysis. e. Design alternatives for street storm drainage systems, including hydrologic and hydraulic analyses.
f. Design report preparation.
g. Preparation of preliminary and final plans and specifications, contract documents, and
construction cost estimates in accordance with applicable City standards. h. Plan review and approval coordination with State, County, and other local agencies. i. Analyze and recommend alternative pavement design.
j. Identify and secure any necessary, 124, 310, 404, MPDES permit, other permits needed
for design and construction.
k. ADA requirements in concert with master planned street and highway improvements. l. Coordinate with Montana Department of Transportation for improvements on designated state and urban routes.
m. Bid period and post-bid period activities coordination.
n. Construction administration and inspection including surveying, soils, pavement, and
materials testing, construction certification and warranty inspection. 2. STREET, TRANSPORTATION, AND STORMWATER: Complex Project Criteria (in addition to basic project criteria)
a. Right-of-way and easement research and complete acquisition services. b. Utility relocation coordination.
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c. Complex alignment and geometric design issues.
d. Environmental Impact Assessments. e. Detailed structural designs (i.e. bridges, reinforced walls, culverts, channels, levees) f. Signal, roundabout, and sign warrant analyses.
g. Plans and specifications in accordance with Montana Department of Transportation
design standards (i.e. utilize Intergraph, etc.).
h. Comprehensive traffic studies including developing traffic projections and modeling. i. Construction administration and inspection services including surveying, asphalt and soils materials testing/certification, construction certification and warranty inspection for
large and complex projects.
j. Comprehensive geologic and geotechnical services.
k. Mitigate adverse impacts to wetlands or other sensitive lands. l. Pedestrian/trail/bike route studies and AASHTO requirements. m. Pavement management systems.
n. Preparation of transportation and stormwater facility plans.
o. Complex flood studies and floodplain map amendments.
p. Coordination and procurement of EPA Phase II Stormwater permitting. q. Coordinate with Montana Department of Transportation for improvements on designated state and urban routes.
r. Development and implementation of public involvement plans and leadership of
informational/community meetings.
3. INTERSECTION IMPROVEMENTS
a. Predesign services including: defining project scope, design alternatives (including roundabouts), preliminary cost estimate, preliminary layouts, identification of utility conflicts, encroachment and preliminary right-of-way requirements.
b. Right-of-way and easement research and complete acquisition services.
c. Signal, roundabout and signage warrant analyses.
d. Evaluation of existing Transportation Facility Plan intersection improvement recommendations. e. Design alternatives including roundabouts, signals, intersection geometry, signal
operation, drainage, utilities and control devices.
f. Prepare design surveys, design reports, and comprehensive traffic studies.
g. Environmental Impact Assessments. h. Coordinate with Montana Department of Transportation for intersection improvements on designated state and urban routes.
i. Preparation of plans, specifications and estimates in accordance with City, State and
Federal design standards.
j. Bid period and post-bid period activities coordination. k. Construction administration and inspection including surveying, soils, pavement and
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materials testing, signal operation, construction certification and warranty inspection.
l. Traffic calming and pedestrian crossings. m. Roundabout design and construction administration. n. Development and implementation of public involvements plans and leadership of
information/community meetings.
4. WATER AND WASTEWATER ENGINEERING SERVICES Basic Project Criteria
a. Pre-design services including: project scope definition, preparation of design alternatives
and preliminary cost estimates, preliminary layouts, utility conflict and encroachment analysis, and basic hydraulics.
b. Review and evaluation of applicable Federal, State, and Local government requirements.
c. Design report and project schedule preparation.
d. Identification and procurement of any necessary 124, 310, 404, Montana Pollutant
Discharge Elimination System Permit, or other permits required for design and construction approval.
e. Preparation of preliminary and final plans and specifications, contract documents, and
construction cost estimates in accordance with applicable City standards.
f. Coordination of plan and specification review and approval with the Montana
Department of Environmental Quality (MDEQ) and other agencies having jurisdiction. g. Assist the City of Bozeman during the bidding phase, including attendance of pre-bid
conferences, answering bidders' questions, preparation of addenda, and attendance of bid
openings.
h. Bid review services, preparation of bid summaries, research of contractor references and
license status, and appropriate award recommendation. i. Construction administration and inspection including but not limited to surveying, soils,
pavement, and materials testing, construction certification, and warranty inspection.
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5. LIGHTING IMPROVEMENTS: Basic Project Criteria
a. Site Evaluation – the Contractor will conduct a site evaluation to determine existing conditions within the MURD
i. Engineering Survey – The Contractor will use a combination of the City’s GIS
information, aerial photography, and in field surveying to establish a base map for
the entire MURD. The base map will include ROW location, easements, and property boundaries. The base map will also include, but not be limited to, the location of existing sidewalks, curbs, driveway accesses, ADA accessible ramps,
lighting fixtures, locations of electrical power for lighting, traffic signals, and
additional utilities that would impact location of pedestrian facilities and potential
lighting locations.
b. Lighting Studies-
i. Street and Pedestrian Lighting Study – The Contractor will prepare a lighting study
to determine the locations best suited to adequately illuminate all street and
pedestrian corridors within the MURD. The study shall identify existing pole
heights, an evaluation of the existing lighting levels, determination of existing power routing, possible types of lighting designs, and a utility conduit design.
ii. Lighting Plan – The Contractor will work with the MURD to discuss options for
developing a lighting plan that utilizes the existing lighting and provides for
increased lighting levels where required or desired through a combination of street,
pedestrian and traffic lighting that meet the criteria of the Board for developing the sense of character for the MURD. The Contractor will also work with the MURD to identify locations where overhead power for existing lighting can be located
underground.
iii. Coordination with Northwestern Energy (NWE) – The Contractor will have
preliminary discussions with NWE regarding the potential of putting power lines underground. Discussions will include the power for the lighting as well as transmission lines within the MURD.
iv. Coordination with the City of Bozeman - The Contractor will have discussions with
the City of Bozeman regarding the potential for utilizing LED lighting within the
MURD.
v. Cost Estimate – The Contactor will prepare a cost estimate based on the findings of the street, pedestrian and traffic lighting studies and the initial site investigation. The
estimate will include, but is not necessarily limited to: lighting, cost of right of way
acquisition, infill of sidewalk or equivalent pedestrian infrastructure missing from
the District.
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Professional Services Agreement with Sanderson Stewart for
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6. TELECOMMUNICATION IMPROVEMENTS: Basic Project Criteria
a. Fiber Optic Engineering
i. Pre-design services including: project scope definition, preparation of design
alternatives and preliminary cost estimates, preliminary layouts, and utility conflict
and encroachment analysis. ii. Familiarity with Federal, State, and Local design standards and applicable specifications.
iii. Design and construction surveys, including coordination with surveying firms.
iv. Design report preparation.
v. Preparation of preliminary and final plans and specifications, contract documents, and construction cost estimates in accordance with applicable City standards.
vi. Plan review and approval coordination with State, County, and other local agencies.
vii. Bid period and post-bid period activities coordination
Construction project management, administration and inspection
7. ARCHITECTURE, STRUCTURAL ENGINEERING, AND LANDSCAPE
ARCHITECTURE
a. The Midtown Urban Renewal District board is looking for a partner to help it expand and refine its
vision for urban renewal projects within the district. The board expects that this vision will start with
architectural renderings of prospective project ideas and evolve to fully designed and engineered
projects. The board seeks a creative partner that can articulate, conceptualize and provide compelling
visual renderings for the built environment in a revitalized urban corridor.
1. Create compelling visual renderings of proposed design concepts
2. Evaluate applications for rehabilitation grants and provide suggested architectural changes to
further enhance projects receiving grant funds.
3. Create site plans for proposed urban renewal projects.
4. Create and propose creative and compelling streetscapes and landscape architecture to
complement and enhance the built environment.
5. Estimate the costs of demolishing existing structures and preparing land for redevelopment.
The above-referenced general scope may be applied to several projects within the Midtown
Urban Renewal District and may require additional approvals and subsequent task orders which may be negotiated over a period of time.
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