HomeMy WebLinkAboutC4. N.7th Conduit Project Award
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kellen Gamradt, Engineering Inspector
David Fine, Economic Development
SUBJECT: 2016 Downtown & N. 7th Conduit Project - Notice of Award
MEETING DATE: March 7th, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to Saunders Line
Construction for the Total Combined Schedule 1 and Schedule 2 Base Bid in the amount of $713,000.63.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project generally involves installation of telecommunications conduit and maintenance holes is areas of
the Downtown and N. 7th Tax Increment Financing Districts in the City of Bozeman, Montana.
The contract is to be completed within 65 days of the issuance of the notice to proceed.
Bids for the above-referenced project were opened on February 24, 2016 with 2 bids being submitted. The low bid was submitted by Saunders Line Construction in the amount of $713,000.63. The Bid
Tabulation for the project is attached.
UNRESOLVED ISSUES: None
ALTERNATIVES: Disapprove
FISCAL EFFECTS: The Downtown Urban Renewal District (TIF) included up to $500,000 for
conduit in its Fiscal Year 2016 Work Plan and Budget. The Midtown Urban Renewal District Work Plan and Budget, as amended, includes $554,000 for conduit in Fiscal Year 2016. These appropriations
provide sufficient funding to cover the received bids; in fact, the bid responses were favorable enough
that the district boards may consider requesting that remaining funds be used to construct parts of the comprehensive conduit system for the districts that were not included in the first bid package.
Attachments: Notice of Award, Bid Tabulation
Report compiled on: 2/25/2016
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NOTICE OF AWARD
Dated: __________________
TO: Saunders Line Construction
ADDRESS: 7109 West Melville Road, Cheney, WA 99004
PROJECT: 2016 Downtown & N. 7th Conduit Project
CONTRACT FOR: 2016 DOWNTOWN & N. 7TH CONDUIT PROJECT
You are notified that your Bid opened on February 24, 2016, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for the: 2016 Downtown and N. 7th Conduit Project.
The Contract Price of your Contract is: __Seven Hundred Thirteen Thousand & 63/100____ Dollars ($713,000.63).
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three
(3) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award,
that is, by _______________.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Article 20), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General
Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned,
to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of
the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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