HomeMy WebLinkAboutC11. Resolution 4681Page 1 of 1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: COMMISSION RESOLUTION NO. 4681 - A RESOLUTION OF THE
CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING FISCAL
YEAR 2016 (FY16) LIBRARY DEPRECIATION RESERVE FUND BUDGET TO INCLUDE THE REPLACEMENT OF MEETING ROOM FURNITURE AT A TOTAL COST OF $20,000
MEETING DATE: March 7, 2016
AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve Resolution No 4681 after taking public comment, with
any modifications made by the Commission.
BACKGROUND: Included in the Library Depreciation Reserve Fund’s Capital Improvement Plan for FY17-FY21 (approved in November 2015) was item LIB18 – Meeting Room Furniture
Replacements for a total of $20,000. This project was scheduled for completion in the upcoming
budget year (FY2017). The Library has requested to amend the FY2016 budget to include the
replacement of the chairs now, so that the library will be better furnished when we host the
national Library Journal design event in May 2016.
The increased appropriation will be funding by using existing cash on hand, thereby reducing
Fund Balance. It is estimated that fund balance will be $161,000 after the expenditure of this
additional appropriation, and all other FY2016 appropriations.
UNRESOLVED ISSUES:
ALTERNATIVES: The Commission could choose to wait and budget for this replacement in
FY2017, which begins July 1, 2016. Or, the Commission could choose not to fund the request at
this time. FISCAL EFFECTS: Appropriations will be increased by $20,000, and fund balance will
decrease by $20,000 in FY2016. Cash is currently available in the fund to make this purchase.
Attachments:
Revised - Resolution No. 4675
Report compiled on: 2-27-2016
167
- 1 -
NOTICE OF PUBLIC HEARING FOR BUDGET AMENDMENT
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of Section 7-6-4021, Montana
Code Annotated, the City Commission of the City of Bozeman, Montana will conduct a public
hearing on amending the municipal budget for Fiscal Year 2015-2016, embodied in
Commission Resolution No. 4681, at 6:00 pm on Monday, March 7th, at City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
AMENDING FISCAL YEAR 2016 (FY16) LIBRARY DEPRECIATION RESERVE FUND
BUDGET TO INCLUDE THE REPLACEMENT OF MEETING ROOM FURNITURE AT A TOTAL COST OF $20,000.
Copies of Commission Resolution No 4681 are on file in the office of the City Clerk, City Hall,
121 N. Rouse Avenue, and may be examined by all interested citizens.
Any and all interested persons are invited to attend the public hearing and to submit testimony
in support or in opposition to the proposed budget amendment or to submit written testimony
prior to or during the public hearing. Written testimony can be submitted to the City Clerk,
sulmen@bozeman.net, PO Box 1230, Bozeman, Montana 59771.
If you have a disability that requires assistance, please contact the City of Bozeman’s Interim
ADA Coordinator, Chuck Winn, cwinn@bozeman.net, at 582-3232 (TDD 582-2301). If you
have questions about the budget proposal, please contact Administrative Services Director
Anna Rosenberry, arosenberry@bozeman.net at 582-2325.
Dated this 25TH day of February, 2016
__________________________________
Stacy Ulmen, City Clerk
Legal Ad
Publish: Sunday, Feb 28, 2016
Sunday, Mar 6, 2016
168
- 2 -
COMMISSION RESOLUTION NO. 4681
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, AMENDING FISCAL YEAR 2016 (FY16)
LIBRARY DEPRECIATION RESERVE FUND BUDGET TO INCLUDE THE
REPLACEMENT OF MEETING ROOM FURNITURE AT A TOTAL COST OF $20,000.
WHEREAS, the City Commission did, on the 22nd day of June, 2015, after due and proper
legal notice conduct a public hearing on and adopt Resolution No. 4602 - A RESOLUTION OF THE
CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING FUNDS FOR
VARIOUS BUDGET UNITS, AND FURTHER ESTIMATING REVENUE NECESSARY TO
OPERATE AND MAINTAIN SERVICES OF MUNICIPAL GOVERNMENT FOR THE FISCAL
YEAR ENDING JUNE 30, 2016; and
WHEREAS, after all budgeted appropriations are fully expended, the Library Depreciation
Reserve Fund is estimated to have an ending working capital balance of $181,000; and
WHEREAS, on November 16, 2015 the City Commission approved the Library Depreciation
Reserve Fund Capital Improvement Plan for Fiscal Years 2017-2021 which included item LIB18 –
Meeting Room Furniture Replacements. These replacements were to be completed in Fiscal Year 2017
with cash on hand in the fund; and
WHEREAS, there is a desire to replace these chairs before the beginning of Fiscal Year 2017;
and
WHEREAS, the City Commission did, on the 29th day of February 2016, after due and
proper legal notice, conduct a public hearing on this proposed budget amendment.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
169
- 3 -
Montana, to wit:
Section 1 – Appropriation Additions The City Commission of the City of Bozeman, Montana, does hereby authorize additional
expenditures in the Library Depreciation Reserve Fund:
Library – Office Furniture $20,000 Total Additional Appropriations $20,000
Section 2 – Source of Funding for Appropriation Additions
The increased appropriation will be funding by using existing cash on hand, thereby reducing
Fund Balance.
Section 3 Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force
and effect on July 1, 2015.
Section 4 That should it be found by any court of competent jurisdiction that any section, clause, portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations,
that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all
other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full
force and effect.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 29th day of February, 2016.
________________________________________
Jeffrey K Krauss Mayor
ATTEST:
_____________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
________________________________________
170
- 4 -
GREG SULLIVAN
City Attorney
171