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Home My WebLink About15- City Grant #2015-011 Interoperability Improvement, Portable Radios City of Bowman Grant Routing Cover Sheet This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception Policy. When a Department Director signs grant documents under this provision, they are certifying that they understand and will carry out the provisions of the grant and its impact on city operations and finances. All the required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the grant process. Utilize assigned grant number for each phase for tracking purposes. Interoperability improvement-Portable Radios 2015-011 Grant Document Title: Grant#(issued by City Clerk): 97.067 $55000 Grant Match:0 CFDA#(applies to Federal grants) Grant Total: , Department: Police Grant Project Manager: Rich McLane Phase of Process: ri Notice of Intent Application I v l Award/Contract Date Document Signed: For all grants under$20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents to City Clerk Does not require approval on Commission meeting agenda For all grants over$20,000 in Department Finance Office City Manager Original Sign value. Director Grant Do &nits i to Ci C� *Department Director initials verify notification to City o c, a (g, Commission and City Manager / cl.1 ; , within 30 days of grant r application. REQUIRES City Commission Approval DATE of COMMISSION MEETING: 01/11/16 Presented by:Crawford u ri Consent ri Action j i Revised 10/27/2014 DEPARTMENT OF MILITARY AFFAIRS DISASTER &EMERGENCY SERVICES DIVISION �ox Tim it. f www dma.mt.gov/des Steve Bullock, Governor �s x/ STATE OF MONTANA \r$ -c n zl (406)324-4777 1956 Mt.Majo Street,P.O.Box 4789 Fort Harrison.Montana 59636-4789 10/01/2015 Chris Kukulski Bozeman City Manager 121 N Rouse Ave Bozeman, MT 59715 Dear Mr. Kukulski: Congratulations. The Disaster and Emergency Services Division (DES), Montana Department of Military Affairs has approved your 2015 Homeland Security Grant(HSG) application for City of Bozeman - Improve Interoperability Through Portable Radio purchases grant. This grant is a 100% federal share. The amount approved for this sub-grant is$55,000.00. The CFDA#associated with this award is 97.067. 1 We at Disaster and Emergency Services (DES) share in your enthusiasm about this grant and recognize your hard work and perseverance in the preparation of your application. We look forward to assisting you throughout your project. Outlined within the enclosures of this letter are specific HSG administrative instructions for financial management of all funds associated with this grant. We request you thoroughly review these instructions, which include several Federal requirements. We also request that any changes in your work schedule and/or scope of work be submitted to the MTDES Grant Bureau as soon as possible. Additional changes,updates and/or modifications to your financial budgeted plans must also be submitted to MTDES Grants Bureau as soon as possible, and all updated information included in your quarterly reports. Please find the following enclosed in the Award Packet: • State's Award Letter • Applicants Agent Letter • State-Local Grant Award Agreement • Grants Bureau Point of Contact Your point of contact at the DES office is Casey Fuller, Grant Program Manager. Casey can be reached at 406- 324-4758. to He contact MTDES.can contacted by e-mail at cfuller2@mt.gov. If you have questions about the HSG grant, do not hesitate Sincerely , / ttr' ntAt ood Grants Bureau Chief/SHMO STATE-LOCAL ("TRIBAL" etc.) ASSISTANCE AGREEMENT HOMELAND SECURITY GRANT PROGRAM This agreement between the State of Montana State Administrative Authority(SAA)and City of Bozeman will be effective on the date signed by the state and the applicant. It shall apply to all Homeland Security Grant Program funds provided by or through the state from EMW-2015-SS-00005 to the applicant for the purpose of Improve Interoperability Through Portable Radio Purchases Project. The designated representative of the applicant certifies that: 1. He/she has legal authority to apply for assistance on behalf of the applicant. 2. The applicant will appoint by resolution/letter an Applicant's Local Agent to act on the jurisdiction's behalf and will establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting standards or as directed by the Governor's Authorized Representative. 3. The applicant will provide all necessary financial and managerial resources to meet the terms and conditions of receiving federal and state Homeland Security assistance. 4. The applicant agrees to provide any necessary local share of funding for completion of the project if there is a cost over-run. 5. Any local cost share funding will be available within the specified time prior to grant expiration. 6. The applicant will use Homeland Security Grant funds solely for the purposes for which these funds are provided and as approved by the SAA to include utilizing qualified and experienced contractors. 7. The applicant will give state and federal agencies designated by the SAA access to and the right to examine all records and documents related to use of Homeland Security Grant funds. 8. The applicant will return to the state,within 15 days of such request by the SAA any funds which are not supported by audit or other federal or state review of documentation maintained by the applicant or which are deemed in excess and subject to de-obligation. 9. The applicant will comply with all applicable codes and standards as it pertains to this project and agrees to provide any ongoing future maintenance for this project as appropriate. 10. The applicant will comply with all applicable provisions of federal and state law and regulation in regard to procurement of goods and services. 11. The applicant will begin project work within 30 days of award of the sub-grant and complete all items of work prior to 9/30/2016 unless an exception is granted by SAA/DHS to extend the time frame. 12. The applicant will submit to MT DES no later than the 1st of June each year the jurisdiction's accruals. 13. The applicant will comply with all federal and state statutes and regulations relating to non- . discrimination. 14. The applicant will comply with the provisions of the Hatch Act(Revised)limiting the political activities of public employees. 15. If participating the applicant will comply with all National Flood Insurance Program requirements. 16. The applicant will not enter into cost-plus-percentage-of-cost contracts for completion of Homeland Security Grant Projects. 17. The applicant will not enter into contracts for which payment is contingent upon receipt of state or local funds. 18. The applicant will not enter into any contract with any party that is disbarred or suspended from participating in federal assistance programs. 19. The applicant will comply with one of the following(as appropriate for the type of applicant)for all audit requirements: OMB CIRCULAR NO.A-128(Single Audit Act);or A-133 (for Private Non-profit Organizations);or 7 CFR Ch.XVII Subpart B-REA Audit Requirements Subsection 1773(d). 20. The applicant will comply,as applicable,with provisions of the Davis-Bacon Act relating to labor standards. 21. The State reserves the right to withhold 10%(if deemed necessary to ensure project completion) of the total Federal Funds until the project is complete and approved by the SAA/DHS. 22. Either the State as Grantee and or the Sub-grantee may terminate this sub-grant award by giving the other party 30 calendar days formal written notice prior to the effective date of termination. SIGNED FOR THE APPLICANT: Chris I{ukulski v I City Manager Signature H" Date SIGNED FOR THE STATE: Delila Bruno State Administrative Authority(SAA) - ` Signature I0 /0VS. Date (Date) RE: Applicant's Agent for 2015 Homeland Security Grant No. Department of Military Affairs ATTN: DES- Kent Atwood, Grants Bureau Chief 1956 Mt. Majo Street P.O. Box 4789 Fort Harrison, MT 59636-4789 Dear Kent: I hereby appoint Rt c M C UV/&as my Applicant's Agent for the City of Bozeman Improve Interoperability Through Portable Radio Purchases Project. This individual is empowered to act on behalf of the City of Bozeman with regard to all aspects of this Homeland Security Grant Project. Sincerely, 1 City Manager Chris Kukulski ft Y ft ft