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HomeMy WebLinkAbout16- City Grant #2016-002WaterSMART Water Efficiency Y I 4 i City of Bozeman Grant Routing Cover Sheet This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception Policy. When a Department Director signs grant documents under this provision, they are certifying that they understand and will carry out the provisions of the grant and its impact on city operations and finances. All the required boxes must be Initialed by the appropriate departments. Use a separate routing sheet for each phase of the grant process. Utilize assigned grant number for each phase for tracking purposes. I Grant Document Title: JIJpfD UJOAC,1('F (J.1ta Grant U(Issued bycity Cler4(1it0 -O0L.Ciro. g �t CFDA#(applies toFederal grants) tS.Sd-1- Grant Total: Scrb.(ht °GrantMatch:81450.C1t1C).00 Department: liUb\tc AO(Kb Grant Project Manager: Lam Leo%\I& ( { Phase of Process: []Notice of Intent 11[I Application n Award/Contract Date Document Signed: i For all grants under$20,000 in Department Finance Office City Manager Original Signed � l value. Director Grant Documents II { to City Clerk Does not require approval on i Commission meeting agenda I N For all grants over$20,000 in Department Finance Office City Manager Original Signy. I value. Director Grant Do ism I 6 toCIkitY ' *iz ;5E: paent a-` ('ill,-/ - within 30 days of grant / I application. I' REQUIRES City Commission , Approval I, g DATE of COMMISSI N iI MEETING: f Presentedrtby: i II I V I Consent n Action I Revised 10/27/2014 11 f ii Ii' SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 CITY OF BOZEMAN SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT CITY OF BOZEMAN, MONTANA 20 East Olive Street Bozeman, Montana 59715 Funding Opportunity: R16FOAD0004 WaterSMART: Water and Energy Efficiency Grants for Fiscal Year (FY) 2016 Project Manager: Lain Leoniak 20 East Olive Street Bozeman, Montana 59715 Phone: (406) 582-3220 Fax: (406) 582-2263 Email: Ileoniak@bozeman.net 1 227 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 (This page is intentionally left blank) 2 228 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 F TABLE OF CONTENTS EXECUTIVE SUMMARY 6 BACKGROUND DATA 7 TECHNICAL PROJECT DESCRIPTION 10 Water Conservation 11 Energy-Water Nexus 20 Benefits to Endangered Species 20 Energy-Water Marketing 21 Other Contributions to Water Supply Sustainability 22 EVALUATION CRITERIA 26 DESCRIPTION OF PERFORMANCE MEASURES 32 ENVIRONMENTAL COMPLIANCE 33 REQUIRED PERMITS AND APPROVALS 36 PROJECT BUDGET PROPOSAL 38 Budget Table 41 Budget Narrative 42 3 229 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 TABLES Table 1—Story Ditch Flow Measurements Table 2—Summary of non-Federal and Federal Funding Sources Table 3—Funding Sources Table 4—Budget Proposal PHOTOS Photo 1.1-1:Stop Logs across Sourdough Creek Photo 1.1-2: Diversion on Sourdough Creek APPENDICES Appendix A: Exhibits Figure 1: Vicinity Map Figure 2: Ditch Flow Measurement Locations Figure 3: Riparian and Wetlands Map Figure 4: Flood Plain Map Figure 5: Soils Description and Location Figure 6: Project Extents Appendix B: Site Photos Appendix C: Conservation Summary Table Appendix D: Detailed Cost Estimates Appendix E: Letters of Support Appendix F: Irrigation Feasibility Study for the Sunset Hills Cemetery: Bozeman, Montana (no appendices) Appendix G: Ditch Diversion and Wet Well Pump Assemblies Appendix H: Montana State Water Plan: Executive Summary, Including Major Findings and Key Recommendations (2015) Appendix I: City of Bozeman Integrated Water Resources Plan (2013) Appendix J: City of Bozeman Water Conservation Plan (2014) and Program Update (2015) Appendix K: City of Bozeman Drought Management Plan Professional Services Contract and Scope of Work Appendix L: City of Bozeman's Capital Improvement Plan 2016-2020 (excerpts) 4 230 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 (This page is intentionally left blank) s 231 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 EXECUTIVE SUMMARY January 15, 2016 Applicant: City of Bozeman Water Conservation Division Applicant Town: Bozeman Applicant County: Gallatin County Applicant State: Montana The City of Bozeman (COB) is proposing the Sunset Hills Cemetery and Lindley Park Water Conservation Project (Project) that will conserve water, increase instream flows for fish habitat and downstream water users, reduce safety risks to COB staff associated with the operation of the diversion structure, and increase the availability of domestic water supplies during periods of drought. Refer to Appendix A Figure 1. Project funds will be used to design and replace the point of diversion that allows for automated control of the amounts of water diverted and a rock ramp to facilitate fish passage in Sourdough Creek. Project funds will also be used to line the ditch to eliminate water losses from seepage, to automate distribution into the irrigation system, replace the irrigation main line and make repairs to known leaks within the irrigation system. This Project contributes to accomplishing the goals of the FOA in accordance with Section 111.8 Eligibility Information. Specifically,the applicant is a municipality that operates a water utility with water delivery authority and is located in a Western State identified in the Reclamation Act of June 17, 1902. Additionally, the Project includes a combination of activities described in Tasks A-D as described below. Applicant COB seeks an award from Funding Group I in the amount of$300,000.00. If awarded, the Project will be completed within two years of award. 6 232 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 BACKGROUND DATA Sourdough Creek Diversion The point of diversion dates back to 1865.The date of construction of the current diversion structure is unknown although it appears to date back to the 19505 and is likely much older. It is probable that no major changes have been made in the diversion since 1956 when the last major use of water (flour mill operation) apparently stopped based on reports in the water right records. The diversion structure consists of a concrete structure with a throat that is utilized for the insertion of stop logs. No plans are known to exist for the structure.The City of Bozeman has F been the primary operator of the diversion structure in recent times. In general the stop logs are placed in the dam across the width of Sourdough Creek in late April-early May and removed in October. Recent water use includes recreation and flood control uses by COB and stock water uses by down-ditch users. Sourdough Creek, also known as Bozeman Creek, is a mapped floodplain with modeled floodplain elevations. The floodplain is administered by the City of Bozeman. In order to effect the diversion, substantial quantities of water are required in addition to the decreed amount. This results in the diversion of flows in excess of decreed amounts from Sourdough Creek. The operation of the diversion is also dangerous for City staff to install and remove the stop logs, tarp and sandbags during high flows and when ice is present. This often results in delays in getting water into the ditch and early shut downs in relation to the decreed period of use and interruptions in diversions into the ditch. The current diversion structure does not allow for control of the amount of water diverted. ,' 4 -4.` R Baa atx' - c. � F pf Fri Photo 1.1-1:Stop Logs Across Sourdough Creek Photo 1.1-2 Diversion an Sourdough Creek o- 4f II 7 233 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Story Ditch The City of Bozeman has a decreed surface water right for the Story Ditch that diverts from Sourdough Creek (Bozeman Creek)(water right number 41H 99632 00) in the NWSWSE of Section 7 T2S R6E, Gallatin County that is decreed for eight (8) cfs to irrigate eighty-six (86) acres in the E2 of Section 7 T2S R6E, also referred to as Sunset Hills Cemetery and Lindley Park, with a priority date of September 30, 1865. The period of use for the Story Ditch is from April 1-November 1. The water right is also decreed for recreation and flood control. Story Ditch appears to be initially constructed in 1865 based on water right records.The ditch starts at the diversion structure as a bottomless square concrete culvert which appears to date back to the early 1900's.There is no control on the ditch with the exception of the height of boards installed in the diversion dam. Refer to Appendix B Figure 9. No plans are known to exist for the ditch.The ditch runs east from Bozeman Creek, crosses under the old railroad grade, runs along the east side of the rail road grade to Church Street which it crosses under and then flows through city park land to Main Street. At that point it crosses under Main Street and eventually flows to Rocky Creek.The ditch is not normally maintained and deadfall, debris and sediment in the ditch and phreatophytes along the ditch banks impede flows. Refer to Appendix B Figures 11 and 12. There are poor soil conditions and heavy vegetation from the ditch to the decreed places of use and as a result, ditch losses are significant. Recent analysis of losses in the ditch indicates that 3.6 cfs is lost in the first 1,100 feet. Refer to Appendix A Figure 5 for soils description and location. As a result of these structural deficiencies, treated municipal water supplies are used to irrigate most of the subject lands and the use of the diversion structure and ditch is limited. Irrigation of public lands with treated water is an expensive option for COB and annual costs for treated water exceed $25,000.00. This will increase when COB implements plans to expand the cemetery and is therefore is economically unsustainable. Moreover, the use of finite domestic water supplies is physically unsustainable in a rapidly growing headwaters community like Bozeman, located in the Upper Missouri (Gallatin River), a basin closed to new appropriations of surface water. Additionally,the use of treated water and the inefficient diversion structure and system of conveyance and distribution conflicts with the goals set forth in the City of Bozeman's Integrated Water Resources Plan (IWRP) adopted by the City Commission in 2013 and the Water Conservation Program established July 2014.The Project contributes to the accomplishment of the goals set forth in the IWRP and the Water Conservation Program. 8 234 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Lindley Park Groundwater Well Lindley Park Well has permitted groundwater rights (Water right number 41H 79578 00, in the NWNESE of section 7 T25 R6E, Gallatin County)for .38 CFS and 37.56 AF to irrigate 25 acres at two (2) sections (in the N2SE of section 7T2S R6E and in the S2SENE of section 7 T2S R6E, Gallatin County), with a priority date of November 4, 1991. The period of use for groundwater right is from April 15 to November 1. Currently the well provides irrigation water to approximately 25 acres of land consisting of approximately 24 acres of irrigated area in the park and a portion of the adjacent cemetery. Project Update On November 16, 2015, the Bozeman City Commission contracted to engage the services of Morrison and Maierle Engineering, Inc., in an amount not to exceed $48,392.00 to complete a preliminary engineering report that develops and evaluates various water efficient design alternatives that effectively utilize the Story Ditch surface water right to irrigate Sunset Hills Cemetery and Lindley Park. The preferred alternative, outlined in this proposal, describes the construction of an automated headgate to reduce and control the amount of water diverted and rock ramp infrastructure at the point of diversion to provide fish passage. The report will also identify a second preferred alternative of lining the ditch with half-pipe to eliminate all seepage losses. 9 235 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 TECHNICAL PROJECT DESCRIPTION PROJECT IDENTIFICATION The City of Bozeman (COB) is engaging in a Water Conservation Project (Project). The COB has a decreed surface water right for the Story Ditch that diverts from Sourdough Creek(Bozeman Creek)(water right number 41H 99632 00) in the NWSWSE of Section 7 T2S R6E, Gallatin County that is decreed for eight (8) cfs to irrigate eighty-six (86) acres in the E2 of Section 7 T2S R6E, also referred to as Sunset Hills Cemetery and Lindley Park, with a priority date of September 30, 1865. The period of use for the Story Ditch is from April 1-November 1. The water right is also decreed for recreation and flood control.The Project extents are shown in Appendix A Figure 6. It is believed that the Story Ditch was constructed in the 1860s with possible repairs to the ditch occurring in the 1950s. It is believed the Ditch remains much the same as it was since that time. The Project will start at the point of diversion for the Story Ditch and proceed along the length of the canal to the proposed pump station to be located at the approximate location of the Middle Site depicted in Appendix A Figure 2. The Project will include installation of irrigation main lines and repairs to leaking irrigation system components used within Sunset Hills Cemetery and Lindley Park. The City of Bozeman proposes to replace and improve the point of diversion for the Story Ditch in order to control and reduce the amount of water diverted through an automated headgate and to create fish passage within Sourdough Creek. The Project also proposes to upgrade a section of the ditch from the point of diversion to the location of the proposed pump house by lining it with half-pipe to eliminate all seepage loss along that portion of the ditch.The Project will include hydraulic and structural design, permitting, construction administration and construction activities. The Project is a construction project to be performed by COB and its contractors.The Project will replace the point of diversion with a rock ramp and a headgate and rehabilitate 1,100 linear feet of unlined ditch. Currently, approximately 30% of the water diverted is lost to seepage in the first 1,100 feet of the ditch. The replacement and upgrades to the point of diversion will not only save water but it will eliminate the safety risks associated with the current diversion structure and make the operation of the diversion safe for COB staff. The lining of the ditch with half-pipe will eliminate all seepage loss along that portion of the ditch, ensuring all water diverted will be placed to beneficial use. 10 236 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 PROJECT DESCRIPTION Technical Project Description—Evaluation Criterion A-Water Conservation Diversion dam and Headgate:The proposed rock ramp diversion incorporates the use of rock weirs to create a series of step pools leading to a new rock diversion structure. These step pools would raise the water elevation downstream of the diversion. This facilitates fish passage in two ways;the first is that raising the downstream pool elevation decreases the plunge height � which fish must jump, and increases the pool depth which allows fish to jump more easily. Stream simulation design would be incorporated in this alternative so that the step pools would attempt to mimic natural stream conditions. Stream channel measurements of stream slope, pool spacing, depth, length, crest height, dominant rock size, and other geomorphology characteristics would be recorded in a reference reach. These values would be used to design a � series of pools downstream of the diversion to allow fish passage while maintaining the function of the diversion itself. Depending on the design and stream measurement values some grouting or armoring of the channel or pool tail crests may be needed. The new automated headgate allows for only the decreed amount of water to be diverted and for the headgate to open and close in coordination with the operation of the pump instead of remaining open 24 hours a day for the duration of the irrigation season.This will result in far less quantities of water diverted into the ditch. Canal Lining:The half-pipe includes installation of a half pipe and positioning this half pipe along the ditch alignment at a constant grade throughout the project area. Preliminary hydraulic calculations have indicated that a 36 inch diameter smooth wall pipe would be adequate to convey the measured flow rates. This would result in an 18 inch deep cross section. The half pipe would be anchored on either side with a concrete curb with anchor bolts attached to the half pipe and cast into the concrete. The existing ditch would be re-graded and compacted to a consistent slope throughout the project area and imported bedding material brought in to provide a base to lay the half pipe. This type of ditch improvement has been used in other locations in the district and has been successful in eliminating seepage and reducing maintenance efforts. Pump Station: The main component in using the ditch water source as the main water supply, is developing a diversion system that allows the water flow to continue to flow through downstream to other users down-gradient, while allowing the pump to pull out water that is required for the irrigation system. In order to achieve these objectives, there will be two (2) wet wells installed, approximately 12-15 feet deep using 6" concrete rings stacked. The water will flow through the first wet well, which will act as a sediment separation structure, while the majority of the water to flow through downstream and back into the ditch.This wet well will have a concrete cover with cast iron manhole, to be used for access to clean out the sediment. The second wet well, which will be used to mount a vertical turbine pump station with self- flushing filtration on top, will be installed 90 degrees off the sediment wet well and piped such 11 237 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 that it will maintain the required gallons and ditch water level. The pump station will be a pad mounted assembly using vertical turbine pumps. It will be installed within a pre-fabricated building enclosure to protect and insulate the sound form the adjacent neighborhood.The building will need to engineered and designed architecturally, per COB's requirements. Refer to Appendix F for ditch diversion and wet well/pump assemblies.There will be an opportunity to design the pumping station such that it can be sized for the complete build out, but only two of the three motors/pumps will be installed as a part of this Project. As future development of the cemetery occurs, the third motor/pump can be in installed to supply the extra gallons demand as the system starts to get to its maximum output requirement. In addition to the diversion structure and wet wells/pump assembly, the COB will need to be able to bring a power drop to this location from the power line adjacent to the pump station location. The pump station will be equipped with controls for pump operation, headgate and irrigation control. The irrigation controller will be an ET Based control system with mini weather station on site for adjusting the watering programs daily.The City of Bozeman is currently pursuing a central controller system through another project. If the central controller is in place at the time of this project it will be utilized to allow for Internet Based ET clocks that can be tied to local area weather stations,full two way communications between the central and field units and incorporate flow sensing features, which would allow remote capability of programming and better water management. Subcriterion No. A.1: Quantifiable Water Savings Describe the amount of water saved. What is the applicant's average annual acre-feet of water supply? The City of Bozeman's water supply for the subject water is 4,348 acre feet. Where is the water that will be conserved currently going (e.g., back to the stream, spilled at the end of the ditch, seeping into the ground, etc.)? The water that will be conserved is currently lost through a variety of ways: • seepage in Story Ditch resulting in loss into the ground, • applied with potable water that is used for irrigation of municipal park and cemetery lands resulting in loss or reduction of stored municipal water • applied through groundwater used for irrigation of municipal park and cemetery lands resulting in loss of groundwater, and • potable water lost through leaking distribution lines within the cemetery resulting in loss into the ground and reduction of stored municipal water. The proposed project eliminates the municipal supply use, groundwater use and seepage in the canal. Where will the conserved water go? 12 238 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 The conserved water will be applied in two locations; instream flows and conserved for use in times of drought: (1) By eliminating seepage in the ditch,the project reduces necessary diversion flows that will remain in the creek. 1,283 acre feet of water conserved as a result of improvements to the diversion and the elimination of seepage in the ditch will remain in Sourdough Creek for instream flows and for use by downstream water users. (2) Twenty-five acre feet of groundwater supplies will be conserved and made available for use in times of shortage. (3) The 34.3 acre feet of water conserved as a result of transitioning from the use of potable water supplies to non-potable frees up potable water supplies to be banked in Hyalite Reservoir for domestic use in times of drought. This will also eliminate the need for COB Parks and Recreation Department to purchase treated water each year, resulting in annual cost savings of $25,618.00. (4) 8.4 acre feet of potable water is conserved by repairing a leaking distribution pipe in the cemetery. Please include a specific quantifiable water savings estimate; do not include a range of potential water savings. Canal Lining: F (a) How has the estimated average annual water savings that will result from the project been determined?Please provide all relevant calculations, assumptions, and supporting data. Canal Seepage: Flow data within Story Ditch was obtained on October 2, 2015. This date correlates to low flow conditions in Sourdough Creek. Morrison and Maierle staff conducted measurements at three locations in Story Ditch to access the quantity of water flowing in the ditch. Appendix A Figure 2 identifies the three locations. The following describes the location and methods for the three sites. South Site This site is located between the Sourdough Creek diversion and the Gallagator Trail and was the closest location to the diversion available for an accurate measurement . A red triangle on the map indicates the location of the site. The site is located where the remnants of a weir exist. The discharge was measured utilizing a Pygmy meter and utilizing 33 measurements across the cross section. it 13 239 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Middle Site The middle site is located at the same location as the LWQD's measurement section just downstream of the Peet's Hill culver/bridge crossing. A second red triangle on Appendix A Figure 2 indicates the location of this site. This site is the approximate location of the proposed pump station. The discharge was measured utilizing a Pygmy meter and utilizing 22 measurements across the cross section. North Site The north side is located east of the Library. A third red triangle on the map indicates the location of this site. The site is at the discharge point of one of the old ponds in the park and at the time of measurement the weir structure had a board in it to allow for the flow to be computed based on stage. Table 1—Story Ditch Flow Measurements Site Flow (cfs), South 12.2 Middle 8.6 North 5.0 The flows are assumed to represent typical flow within Story Ditch. At the flow rates identified, the down-gradient water user is able to obtain their necessary flows. With the south site representing the diverted flow and the middle site representing the future pump station, we are aware that 3.6 cubic feet per second of flow is lost over the 1,100 feet of canal distance. This flow converts to 1,283 acre-feet considering an irrigation season of 180 days. The proposed improvements will eliminate seepage resulting in water conservation of 1,283 acre-feet. The water savings will be implemented for beneficial use through the irrigation system at Lindley Park and Sunset Hills Cemetery and turned back to Sourdough Creek. Of the 1,283 acre-feet conserved, 1,082 acre-feet will be returned to Sourdough Creek and 201 acre-feet will be used for the park and cemetery. (b) How have average annual canal seepage losses been determined?Have ponding and/or inflow/outflow tests been conducted to determine seepage rates under varying conditions?If so, please provide detailed descriptions of testing methods and 14 240 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 all results. If not, please provide an explanation of the method(s) used to calculate seepage losses.All estimates should be supported with multiple sets of data/measurements from representative sections of canals. Annual seepage losses have been determined based on the methodology described above. The losses are calculated based on the typical irrigation season, which is defined as 180 days for post-project irrigation.The current loss is based upon water measurement data obtained using an in-stream flow meter at the point of diversion and at the proposed pump house location. Based on flow measurement data,the loss in the canal, which spans 1,100 feet, is 3.6 cubic feet per second. The water measurement data was obtained during low water conditions in the early fall. During higher water conditions, more flow is likely diverted in Story Ditch resulting in the likely event that more seepage occurs during the higher water conditions.The flow measurements obtained represent a conservative seepage value because they are obtained during low flow conditions. (c) What are the expected post-project seepage/leakage losses and how were these estimates determined(e.g., can data specific to the type of material being used in the project be provided)? It is assumed that post-project seepage/leakage losses will be zero.The proposed solution includes a segment of pipe and a larger section of half-pipe.The half-pipe material will be galvanized steel smooth wall pipe similar to Ultra-flow pipe material. The joints will be sealed and will be water tight. The small piped section will be water tight smooth wall interior HDPE pipe. No losses are anticipated. (d) What are the anticipated annual transit loss reductions in terms of acre-feet per mile for the overall project and for each section of canal included in the project? The annual loss due to seepage within Story Ditch for this project is calculated at 1,283 acre-feet.This is for a 1,100 foot section of canal. The loss on a per-mile basis is calculated at 6,168 acre-feet per mile. (e) How will actual canal loss seepage reductions be verified? A flow meter will be installed at the pump station and a flow measurement device using a flume with a stilling well and automation will be installed at the headgate turnout.This equipment will allow for precise flow measurement to verify water savings. ii (f) Include a detailed description of the materials being used. During final design of the project, the specific materials including models numbers, sizing, etc. will be determined. The canal will be lined using a combination of a small 15 241 { SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 section of pipe and a longer section of half-pipe.The piped section will be smooth wall interior HDPE pipe such as ADS N-12 or similar and the half pipe will be smooth wall galvanized steel pipe such as Ultra flow or similar. Performance Measures: Post-project methods for quantifying measurements include assessment of flow measurement data using the installed flume at the turnout,flow meter at the pump station and, if necessary, in-stream flow measurement down-gradient of the pump station to verify data. Municipal Metering: NA Irrigation Flow Measurement: (a) How have average annual water savings estimates been determined?Please provide all relevant calculations, assumptions, and supporting data. The Project involves canal lining, automation of a pump station/turnout headgate and flow measurement.The current conditions in the canal do not include any of these components. When added to the system, it will result in the ability to measure or manage flow with accuracy combined with significant reductions in seepage. The proposed improvements will eliminate seepage resulting in water conservation of 1,283 acre-feet.The methodology for this value is demonstrated in the canal lining section above. Of the 1,283 acre-feet conserved from canal lining, 1,082 acre-feet will be returned to Sourdough Creek and 201 acre-feet will be used for the park and cemetery. By incorporating flow measurement along with controls, COB will be able to avoid diverting nonessential flows to Sourdough Creek and necessary flows to the park/cemetery will be realized.The water savings will be implemented for beneficial use through the irrigation system at Lindley Park and Sunset Hills Cemetery and turned back to Sourdough Creek. Flow measurement will be a critical investment to achieve these goals. (b) Have current operational losses been determined?If water savings are based on a reduction of spills, please provide support for the amount of water currently being lost to spills. 16 242 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 The existing mechanisms involve a diversion dam with stop logs and a turnout with no headgate. See Appendix B Figure 1, 2, 8 and 9. Upon installation of the stop logs by city staff, minimal adjustments are made to the stop logs to control flow into Story Ditch. Furthermore, no headgate exists at the turnout to control flow. Refer to Appendix B Figures 8 and 9. No flow measurement device exists to control flows to Story Ditch. The only mechanism to guide COB on appropriate diversion of flow into Story Ditch is if the downstream water user notifies COB of low or no flow conditions at the end of Story Ditch.This methodology results in no flow measurement or management of flows into Story Ditch. It is likely that excessive flows are diverted into Story Ditch. As discussed in the response immediately above,the proposed project offers flow control at the turnout via a headgate, flow measurement and controls. It is calculated that 1,082 acre- feet of surface water will be returned to Sourdough Creek. (c) Are flows currently measured at proposed sites and if so what is the accuracy of existing devices?How has the existing measurement accuracy been established? Flows are not currently being measured in Story Ditch at the diversion or at the proposed pump station.To calculate losses, in-stream flow measurement was obtained using a hand-held device.The hand-held device is typically within 10 percent accuracy. (d) Provide detailed descriptions of all proposed flow measurement devices, including accuracy and the basis for the accuracy. The proposed project will involve flow measurement devices to control diverted water and pump station flows: 1 • The flow meter in the pump station will be an in-line flow meter.The accuracy of on in-line flow meter is typically within 5%, • A flow measurement device at the headgate turnout will be used such as a prefabricated parshall flume or similar. The accuracy associated with a flume is typically within 2%-5%, and • An automated headgate will be installed at the turnout to Story Ditch. This control will be accomplished using an automated slip gate such as a Rubicon Slipgate or similar. The accuracy associated with a automated slip gate is typically within 5%. (e) Will annual farm delivery volumes be reduced by more efficient and timely deliveries?If so, how has this reduction been estimated? Annual delivery to irrigated land will be reduced by more efficient and timely deliveries. It is anticipated that the pump station will delivery irrigation water to the cemetery and 17 k( 1 243 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 park for 8 hours during a 24 hour period. During the 16 hours of no irrigation, the headgate will be automated to reduce diverted flows. By incorporating control of the turnout and reducing flows for the 16 hour period, 462 acre-feet of water is conserved.The reduction of diverted flows during the 16 hour period is 1.7 CFS. Over 180 days of irrigation, this resulted in 462 acre-feet of conserved water by implemented controls. (f) How will actual water savings be verified upon completion of the project? The project will involve a series of controls, which will be continuously calibrated, maintain and operated by qualified COB staff. Performance Measures: Post-project methods for verify post-project benefits to improved irrigation delivery measurement include comparing post-project water measurement data to pre-project water uses. SCADA and Automation: The previous section "irrigation flow measurement" discusses the role of flow measurement and automation with this project. (a) How have average annual water savings estimates been determined?Please provide all relevant calculations, assumptions, and supporting data. See previous section — Irrigation Flow Measurement (b) Have current operational losses been determined?If water savings are based on a reduction of spills, please provide support for the amount of water currently being lost to spills. See previous section—Irrigation Flow Measurement (c) Will annual farm delivery volumes be reduced by more efficient and timely deliveries?If so, how has this reduction been estimated? See previous section—Irrigation Flow Measurement (d) Will canal seepage be reduced through improved system management?If so, what is the estimated amount and how was it calculated? 18 244 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 See previous section —Irrigation Flow Measurement (e) How will actual water savings be verified upon completion of the project? See previous section —Irrigation Flow Measurement Performance Measures: Post-project benefits of installing a SCADA include the ability to track and record the diversions to water users and compare to pre-project diversions. This would show results of improved management if yearly fluctuations in weather are accounted for. Groundwater Recharge: NA Small-scale Water Recycling and Water Reuse: NA Landscape Irrigation Measure: Yes(?) (a) Turf Removal: NA (b) Smart Irrigation Controller: See previous section—Irrigation Flow Measurement (i) What types (manufacturer and model) of devices will be installed and what quantity of each? The City of Bozeman is in the process of researching various central controllers from Rainbird,Torro, Baseline and Signature.The City of Bozeman does not irrigate city lands through a CICS at this time. The controller will be an ET Based control system with weather station on site for adjusting the watering programs daily. Features will include Internet Based ET clocks that can be tied to local area weather stations, full two way communications between central and field units and incorporate flow sensing features, which would allow remote capability of programming and better water management. (ii) Will the devices be installed through a rebate or direct-install program? No. (iii) Will site audits be performed before and after installation? No audits are planned at this time. 19 245 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 (iv) How will actual water savings be verified upon completion of the project? See previous section—Irrigation Flow Measurement Performance Measures: See previous section—Irrigation Flow Measurement High Efficiency Indoor Appliances and Fixtures: NA Small-scale Water Recycling and Water Reuse: NA Other Project Types Not Listed Above: NA Subcriterion No.A.2:Percentage of Total Supply The percentage of total supply is calculated below. These values are based on measured streamflow at three locations along the ditch itself identified on the map attached (APPENDIX A Figure 2). 1,082 Acre Feet (Estimated Amount of Water Conserved) = 25% 4,348 Acre Feet (Average Annual Water Supply) Technical Project Description—Evaluation Criterion B- Energy Water Nexus Subcriterion 8.1: Implementing Renewable Energy Projects Related to Water Management and Delivery: No renewable energy components are being proposed on this Project. Subcriterion 8.2:Increasing Energy Efficiency in Water Management: No increases in energy efficiency are being proposed on the Project. Technical Project Description—Evaluation Criterion C—Benefits to Endangered Species (Up to 12 points) Section 7 Endangered Species Act Consultation with US Fish and Wildlife Service (USFWS): 20 246 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 According to the October 2015 list of Endangered,Threatened, Proposed, and Candidate Species for Montana, the following species may occur within Gallatin County: o Ute Ladies' tresses (Sprianthes diluvialis)—Listed threatened o Canada lynx(Lynx Canadensis)—listed threatened, critical habitat o Grizzly bear(Ursus arctos horribilis)— Listed threatened o Sprague's pipit (Anthus spragueii)—Candidate o Whitebark pine (Pinus albicaulis) —Candidate �! For projects that will directly benefit federally-recognized candidate species, please include the following elements: (i) What is the relationship of the species to water supply? There are no fish or aquatic species present on this list for Gallatin County. If the presence of federally listed fish or aquatic species was discovered,the proposed project provides significant benefit to aquatic life through the incorporation of aquatic organism passage. Additionally, no habitat characteristics necessary for the presence of these species exist within the proposed project area. Consultation F with the USFWS will be triggered through application with the USACE 404 permit and through the use of federal funds on this project. (ii) What is the extent to which the proposed project would reduce the likelihood of listing or would otherwise improve the status of the species? There is likely no chance of impact to any ESA listed species by the proposed Project. Upon award of federal funds, consultation with USFWS will likely occur. For projects that will directly accelerate the recovery of threatened or endangered species or address designated critical habitats, please include the following elements: (i) How is the species adversely affected by a Reclamation project? NA (ii) Is the species subject to a recovery plan or conservation plan under the ESA? ) NA Performance Measures: Consultation with USFWS will include documentation of specific performance measures that will ensure no adverse effects to any endangered, threatened or candidate species. No adverse effects are anticipated. o- 21 247 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Technical Project Description—Evaluation Criterion D—Water Marketing (Up to 12 points) No development of water markets is being proposed as a component of this project. Technical Project Description —Evaluation Criterion E—Contributions to Water Supply Sustainability (Up to 14 points) Subcriterion E.1:Addressing Adaptation Strategies in a WaterSMART Basin Study Although a Missouri River Headwaters Basin Study(Montana) was funded in 2014, no WaterSMART Basin Study has been completed to date in the project area.1 Subcriterion E.2: Expediting Future On-Farm Irrigation Improvements No expediting of future on-farm irrigation improvements is associated with this project. Sub criterion E.3: Other Water Supply Sustainability Benefits (1) Will the project make water available to alleviate water supply shortages resulting from drought? a. Explain in detail the existing or recent drought conditions in the project area. Describe the impacts that are occurring now or are expected to occur as a result of drought conditions. While the project area historically experiences periods of drought, over the last two years, the project area has experienced on-going drought conditions of varying severity.2 This has impacted available supplies in the watershed. During the late summer of 2015, a call on COB water rights was made which resulted in COB having to curtail its diversions for municipal uses in order to meet the call of a downstream senior water user.The consequence was to place COB in a position of being unable to meet demands during the period of curtailment. 'See e.g.:httn://www.usbr.gov/watersmart/bsp/studies.html.last visited:January 14,2016. 2 See e.g.: httn://mslapps.mt.gov/Geographic lnformation/Maps/watersunoly/SurfaceWaterSunnlvindex/Default (July 2013-Ocotber 2015)Last visited:January 14,2015. 22 248 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Should 2016 prove to be another dry year, it is expected that that call and possibly others will come on and COB will be forced to curtail water rights that are integral to meeting demands and implement plans to restrict uses by customers. Should the rapid population growth and changes in land use continue in conjunction with forecasted persistent drought conditions in the project area, COB will face challenges in meeting demands and managing shortages.3 b. Describe the severity and duration of drought conditions in the project area. Drought conditions have been present to varying degrees of severity in the project area for the last two years. Drought forecasts from the US Drought Monitor predict another dry year for the Project area in 2016. c. Describe how the water source that is the focus of this project(river, aquifer, or other source of supply)is impacted by drought. Due to the fact that the City of Bozeman is a headwaters community and is wholly reliant on finite surface water supplies including but not limited to Sourdough Creek,the City is particularly susceptible to impacts from drought. In an effort to be proactive and adequately prepare for drought,the City of Bozeman is a partner in the National Drought Resilience Partnership, Upper Missouri River Headwaters Basin Drought Demonstration Project and has contracted for engineering services to assist city staff in the development of a drought management plan in order to prepare for and better manage surface supplies and mitigate effects of drought. Refer to Appendix K. d. Provide a detailed explanation of how the proposed WaterSMART Grant project will improve the reliability of water supplies during times of drought. The WaterSMART Grant applied for herein to provide support for the Sunset Hills Cemetery and Lindley Park Water Conservation Project will save water which is currently lost due to the inefficient diversion structure and significant ditch losses that occur once the water is diverted. Through improvements made to the diversion structure and ditch, water in excess of the decreed amount will not be diverted and will be left in the stream.This will directly benefit downstream users including but not limited to bolstering in-stream flow rights held by the 1 Montana Fish, Wildlife and Parks Division of the State of Montana, in key reaches of the East Gallatin and at Logan, Montana, the headwaters confluence of the Upper Missouri River. Igj 3See: http://www.cpc.ncep.noaa.gov/products/expert assessment/mdo suinrnaryphp Last visited:January 14,2015. 23 249 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Transitioning irrigation of the subject lands from treated water to the historically decreed surface water supply will increase the amount of treated water available to the city for critical health and sanitation purposes during times of water shortage. (ii) Will the project make water available to address a specific concern?For example: a. Will the project directly address a heightened competition for finite water supplies and over-allocation (e.g., population growth)? Yes. Currently, COB experiences operational constraints due to seasonal impacts that limit the availability of existing water supplies. Changing climate conditions will reduce the estimated annual firm yield of existing supplies. Coupled with the rapid rate of growth occurring in the city and surrounding region, the demands on the finite water supplies are increasing. The Project allows the city to shore up domestic supplies available to city residents during times of drought in order to reduce impacts to the health and socioeconomic well being of the community. b. Describe how the water source that is the focus of this project(river, aquifer, or other source of supply) is impacted by climate variation. Due to the fact that the City of Bozeman is a headwaters community and is wholly reliant on surface water supplies in the form of snowpack, including but not limited to Sourdough Creek, the water source for this project, the City is particularly susceptible to changes in precipitation patterns and increases in temperature. As a result and as part of a long term drought mitigation strategy, the City seeks to conserve and identify all available sources of treated water supplies to set aside in the City's storage reservoir for domestic use during times of water shortage. c. Will the project help to address an issue that could potentially result in an interruption to the water supply if unresolved? Yes. A key component of the project is to reconfigure the diversion structure so that it is capable of taking only the decreed amount or some quantity less than the decreed amount in times of shortage to stretch raw water surface supplies as far as possible during times of drought,thereby leaving water in the stream for fish, wildlife and downstream users. Additionally, as a result of the conversion from treated water supplies to raw surface supplies, the treated water that is not used for irrigation of the subject lands during the summer months can reduce risks of interruption in the municipal supply and be banked for 24 250 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 use during times of shortage to increase the security of domestic supplies for city residents when needed. (iii) Will the project make additional water available for Indian tribes? Not at this time. (iv) Will the project make water available for rural or economically disadvantaged communities? Yes. The project will make available 3.6 cfs and 1283 acre feet that have been previously lost in the diversion and ditch seepage to farms, ranches and rural communities downstream. (v) Does the project promote and encourage collaboration among parties? Yes. See below. a. Is there widespread support for the project? Yes. Support for the project exists within many city departments, including the Public Works Department,the City Commission and the Water Conservation, Engineering and Parks and Recreation Divisions. There is widespread support for the project within the environmental and water management communities from Trout Unlimited and two state agencies; the Montana Department of Natural Resources and Conservation and Montana Fish Wildlife and Parks. Refer to Appendix E. b. What is the significance of the collaboration/support? Collaboration and support are critical to the project's implementation, completion and on-going success. c. Will the project help to prevent a water-related crisis or conflict? Yes. In the event the Fish Wildlife and Parks calls for additional water in order to supply needed flows for instream purposes and to receive its full allotment of decreed water,the additional water supplies that are saved and left instream as a result of the aforementioned improvements to the diversion structure and ditch, can go toward keeping that call off. This significantly reduces potential conflicts between COB and Montana Fish Wildlife and Parks. d. Is there frequently tension or litigation over water in the basin? There has been growing tension in recent years and currently great efforts are being made in the form of the development of a Gallatin Valley water exchange that includes COB as an interested participant,to address water sharing collaboratively in order to avoid protracted litigation which will be inevitable if collaborative solutions are not achieved. 25 251 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 e. Is the possibility of future water conservation improvements by other water users enhanced by completion of this project? Yes. The improvements made to the diversion structure and ditch will be utilized as an example of best management practices to developers in order to facilitate the non-potable irrigation objective set forth in the city's IWRP and to other ditch users in the Gallatin Watershed and surrounding communities. (vi) Will the project increase awareness of water and/or energy conservation and efficiency efforts? Yes. The City of Bozeman will measure stream flows, diversions at the headgate and losses to seepage before and after completion of the project, share that data with interested parties and make it available to the public in order to demonstrate water savings that can be obtained through improvements to irrigation infrastructure. (vii) Will the project serve as an example of water and/or energy conservation and efficiency within a community? Yes. The project will serve as an example of water conservation within the City of Bozeman and for members of neighboring agricultural communities. a. Will the project increase the capability of future water conservation or energy efficiency efforts for use by others? Not directly, but the Project will serve as a model demonstrating best management irrigation practices and water savings will be readily available to the public and interested parties. b. Does the project integrate water and energy components? Not at this time. Technical Project Description—Evaluation Criterion F—Implementation and Results (Up to 10 points) Subcriterion No. F.1:Project Planning Does the project have a Water Conservation Plan,System Optimization Review(SOR), and/or district or geographic area drought contingency plans in place? Does the project relate/have a nexus to an adaptation strategy developed as part of a WaterSMART Basin Study)? Please self-certify, or provide copies of these plans where appropriate to verify that such a plan is in place. Provide the following information regarding project planning: 26 252 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 (1) Identify any district-wide, or system-wide, planning that provides support for the proposed project. This could include a Water Conservation Plan, SOR, Basin Study, drought contingency plan, or other planning efforts done to determine the priority of this project in relation to other potential projects. The Upper Missouri Headwaters is the subject of a 2014 WaterSMART Basin Study. While a final product is pending and it is as yet unknown if there is a nexus between the Project and the WaterSMART Upper Missouri Headwaters Basin Study, it is anticipated that improving water use efficiency would be included as an objective in the Study. The Project facilitates goals and objectives identified in the following Plans: (i) Montana State Water Plan: Executive Summary, Including Major Findings and Key Recommendations (2015)(Appendix H) F (ii) The City of Bozeman's Integrated Water Resources Plan (2013)(Appendix I) (iii)The City of Bozeman's Water Conservation Plan (2014) and Program Update (2015)(Appendixi) (iv)The City of Bozeman's Drought Management Plan: Professional Services Contract and Scope of Work (Appendix K) (2) Describe how the project conforms to and meets the goals of any applicable planning efforts, and identify any aspect of the project that �f implements a feature of an existing water plan(s). Montana State Water Plan (2015) The Sunset Hills Cemetery and Lindley Park Water Conservation Project is within the Upper Missouri River Basin and is part of the Montana State Water Plan's Montana Water Supply Initiative (2015).The Montana State Water Plan: Executive Summary, Including Findings and Key Recommendations, (Appendix H) states that one of its goals is to "improve water use efficiency and conservation." (Appendix H, Executive Summary page 6). The Montana State Water Plan recognizes that certain irrigation methods can have return flow benefits and that irrigation methods have trade-offs among all water users and recommends ) "...the development and implementation of water efficiency and water conservation strategies to use water more effectively." (Appendix H page 7)4 The water savings from the Sunset Hills Cemetery and Lindley Park Water Conservation Project will be available for use by downstream irrigators, for aquatic habitat and frees up treated water supplies for domestic use in times of shortage.These savings go toward meeting the goals set forth in Montana's State Water Plan. 4 See also Montana State Water Plan available at:http://dnrc.mt.gov/divisions/water/management/docs/state-water- plan/2015_mt_water_plan.pdf page 67,last visited:January 18,2016. 27 253 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 City of Bozeman Integrated Water Resources Plan The City of Bozeman's City Commission adopted an Integrated Water Resources Plan (IWRP)(Appendix I) in 2013.The Sunset Hills Cemetery and Lindley Park Water Conservation Project goes toward meeting several objectives set forth in the IWRP. Specifically, the IWRP calls for non-potable irrigation to be utilized where feasible for new developments. In addition to the increase in instream flows to Sourdough Creek that will be made available as a result of improvements made to the point of diversion and ditch described herein, the Project will serve as a model to the development community as to best management practices to capitalize on opportunities to use non-potable water for irrigation versus the use of costly and finite treated water supplies. City of Bozeman Water Conservation Plan The IWRP also called for the implementation of a Water Conservation Plan in order to address the anticipated water supply gap. A Water Conservation Plan was adopted by the City Commission in May 2014 and the development and implementation of various demand-side management strategies comprises the largest source of additional water supplies for the city going forward.The Plan and a 2014-2015 Program Update are included in APPENDIX J. City of Bozeman Drought Management Plan The City's Integrated Water Resources Plan recommends drought contingency planning as a component of the water conservation program.5 The IWRP recognizes that water conservation and drought management combine to insure the availability of firm yields to cover indoor water demands during a drought emergency.6 On December 28, 2015, the Bozeman City Commission contracted for engineering services to work with city staff to develop a drought management plan in an amount not to exceed $54,035.00. Refer to Appendix K. The scope of work includes the following components: (1) Vulnerability Assessment (2) Drought Monitoring (3) Drought Mitigation (4) Drought Response (5) Operational and Administrative Framework (6) Drought Management Plan Update Process The City Commission recognized that planning for drought is far more cost effective than emergency response. Taking steps ahead of time to prevent known impacts from a drought 5 Integrated Water Resources Plan,Appendix B,Technical Memorandum page 38(Adopted by Bozeman City Commission September 2013);available at: http://www.bozeman.net/Smarty/media/Public_Works/Water%20Conservation/pdf/I WRP-Bozeman.pdf 6 Id.Page 39. 28 254 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 emergency is far less expensive than measures taken in the midst of a drought. Moreover, post-drought relief is costly and may not reach the right people.' Subcriterion No. F.2:Readiness to Proceed Describe the implementation plan of the proposed project. Please include an estimated project schedule that shows the stages and duration of the proposed work, including major tasks, milestones, and dates. The Project Schedule shown below indicates milestones and dates for this project through project completion. Adequate time is shown between finalizing of construction contracts and the beginning of construction to allow for ordering of the materials. Construction is anticipated near the end of the irrigation season when the weather is still reasonably warm to allow for construction. The irrigation season is typically complete by mid-September to early October.This time frame also allows the work to be completed when the creek is at a low flow which minimizes the construction costs associated with dewatering and diverting surface waters in the creek. Grant Award: September 30, 2016 Preliminary Design: August 2016— December 2016 Permitting:January 2017—April 2017 Final Design: May 2017—June 2017 Bidding:July 2017 Construction: September 2017—December 2017 Close-out: September 30, 2018 Please explain any permits that will be required, along with the process for obtaining such permits. Identify and describe any engineering or design work performed specifically in support of the proposed project. Potential Regulatory Requirements An initial attempt to identify permitting requirements for each alternative was completed. However, design specifications are necessary to determine the specific regulatory requirements for the proposed project. At this stage of the project, it is assumed that all alternatives would require a similar suite of permits. 9 National Drought Mitigation Center(NDMC)available at:http://drought.unl.edu/Planning/WhyPlanforDrought.aspx 29 255 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Federal • Federal Clean Water Act, Section 404 Permit (33 CFR 320-330):This permit is required for any activity that will result in the placement of dredge or fill material into waters of the United States, including wetlands and is administered by the US Army Corps of Engineers (USACE). This permit will be necessary if any dredge or fill materials are placed in Sourdough Creek or stream channel alterations will occur. However, several exemptions to this regulation exist for irrigators. According to 33 CFR 323.4, discharges not requiring permits include the following: "(3) Construction or maintenance of farm or stock ponds or irrigation ditches, or the maintenance (but not construction) of drainage ditches. Discharges associated with siphons, pumps, headgates, wingwalls, weirs, diversion structures, and such other facilities as are appurtenant and functionally related to irrigation ditches are included in this exemption." Therefore, it is not anticipated that a Section 404 permit from the USACE will be required for proposed project activities. • Section 7 Endangered Species Act Consultation with US Fish and Wildlife Service (USFWS): Section 7 of the Endangered Species Act(ESA) is the mechanism by which Federal agencies ensure the actions they take, including those they fund or authorize, do not jeopardize the existence of any listed species. According to the October 2015 list of Endangered,Threatened, Proposed, and Candidate Species for Montana, the following species may occur within Gallatin County: o Ute Ladies'tresses (Sprianthes diluvialis)—Listed threatened o Canada lynx(Lynx Canadensis)—Listed threatened, critical habitat o Grizzly bear(Ursus arctos horribilis)—Listed threatened o Sprague's pipit (Anthus spragueii)—Candidate o Whitebark pine (Pinus albicaulis)—Candidate There are no fish or aquatic species present on this list for Gallatin County. Additionally, no habitat characteristics necessary for the presence of these species exist within the proposed project area. Therefore,there is likely no chance of impact to any ESA listed species by any of the proposed alternatives. The necessity of formal consultation with the USFWS is highly unlikely. State of Montana • Montana Stream Protection Act (SPA 124 Permit): This permit is required for any project that may affect the natural existing shape and form of any stream or its banks and tributaries and is administered by the Montana Department of Fish, 30 256 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Wildlife, and Parks (MFWP). This permit will be necessary if project activities affect Sourdough Creek stream channel or alter current water flow levels within the creek. Any impacts to the stream channel will result in consultation with MFWP and design specifications are necessary to determine need for this permit. Preliminary consultation with MFWP Region 3 Fisheries Biologist David Moser on December 17, 2015, indicated that fish passage would be an important component to the new or rehabilitated diversion structure. Mr. Moser stated that he does not have specific input at this time, but he would like to be involved in the design process and participate in a site visit. fi o Completion of a Joint Application for Proposed Work in Montana's Streams, Wetlands, Floodplains, and other Water Bodies (Joint Application) will be required for this permit. Refer to Appendix A Figure 3. • Montana Water Use Act (Water Right Permit and Change Authorization):This permit/authorization is required for any entity intending to acquire new or additional water rights or change an existing water right in Montana and is administered by the Montana Department of Natural Resources and Conservation (MDNRC)-Water Rights Bureau. It is unlikely the Project will F require a change of water rights. A recent meeting with Kerri Strasheim, DNRC Water Right Bureau indicated it would be unlikely that the Project will require a change of water rights. However, COB and its contractors will work closely with DNRC to comply with the Montana Water Use Act and all DNRC permitting requirements. • Short-term Water Quality Standard for Turbidity(318 Authorization):This authorization is required for any entity initiating construction activities that will cause short-term or temporary violations of state surface water quality standards for turbidity and is administered by the Montana Department of Environmental Quality (MDEQ). It is assumed that project activities would cause short-term or temporary violations of state surface water quality standards for turbidity in Sourdough Creek. The 318 Authorization is typically completed concurrently with the SPA 124 permitting process and addressed through the Joint Application process. City of Bozeman • Construction Site Stormwater Runoff Management: Construction projects with a total land disturbance of less than 1 acre are required to submit a signed City of Bozeman Stormwater Management Form. The City of Bozeman will review, comment, and enforce all submitted information. Depending on the final scope of the project, site disturbance of more than 1 acre is possible and in that case 31 257 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 construction storm water permitting is required through both the City of Bozeman and the Montana Department of Environmental Quality. • Montana Floodplain and Floodway Management Act (Floodplain Development Permit):This permit is required for any construction project that will occur within a 100-year floodplain and is administered by the local floodplain administrator, City of Bozeman, through Montana Department of Natural Resources and Conservation. The FEMA Flood Insurance Rate map of Gallatin County, Montana Panel 30031C0816D and 30031C0817D indicates that the proposed project area around Sourdough Creek and Story Ditch occurs in a Flood Hazard Zones defined as 1%Annual Chance of Flood Hazard. Maintaining flood flows as currently modeled will be an important consideration for the project. See Appendix A Figure 4. Subcriterion No. F.3:Performance Measures Points may be awarded based on the description and development of performance measures to quantify actual project benefits upon completion of the project. Provide a brief summary describing the performance measure that will be used to quantify actual benefits upon completion of the project (e.g., water saved, marketed, or better managed, or energy saved). For more information calculating performance measure, see Section VIII.A.1. FY2016 WaterSMART Water and Energy Efficiency Grants: Performance Measures. Specific performance measures are included at the end of each of the components described in the Technical Project Description Section above. In summary, the measures incorporated to identify performance will include updated infrastructure that allows for more accurate operation and maintenance of the system including: automation, flow measurement and controls including but not limited to inflow/outflow testing over multiple years, irrigation metering, installation of a SCADA system, automation of the system, installation of a smart irrigation controller, and a methodology of determining benefits to endangered species and/or critical habitat (if applicable), The control system will result in precise measurements to calculate water savings. See specific performance measures set forth above. Subcriterion No. F.4: Reasonableness of Costs Please include information related to the total project cost, annual acre-feet conserved, energy capacity, or other project benefits and the expected life of the improvement(s). The total project costs are estimated at$875,000 resulting in a net conservation of: 32 258 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 • 1,082 acre-feet returning to Sourdough Creek • 34.4 acre-feet conserved in the potable water supply • 25 acre-feet conserved groundwater • 8.4 acre-feet conserved in the potable water supply due to repair of pipe For all projects involving physical improvements, specify the expected life of the improvement in number of years and provide support for the expectation (e.g., manufacturer's guarantee, industry accepted life-expectancy, description of corrosion mitigation for ferrous pipe and fittings, etc.). Failure to provide this information may result in a reduced score for this section. The expected life expectancy of the improvements includes the following: • Diversion structure and turnout: Concrete and rip rap has an industry F accepted life expectancy of 75-100 years. • Canal lining and piping: Galvanized steel and plastic pipe has an industry accepted life expectancy of 40-50 years. • Pump station and controls: The controls in the pump station has an industry accepted life expectancy of 20 years for pumps and controls Evaluation Criterion G:Additional Non-Federal Funding (4 points) I $575,000.00 (Non-Federal Funding) = 65.7%8 $875,000.00 (Total Project Cost) Evaluation Criterion H: Connection to Reclamation Project Activities (4 points) This project is not connected to Reclamation Project Activities. Environmental and Cultural Resource Compliance 1 Will the project impact the surrounding environment(e.g., soil[dust], air, water[quality and quantity], animal habitat)?Please briefly describe all earth-disturbing work and any work that will affect the air, water, or animal habitat in the project area. Please also explain the impacts of such work on the surrounding environment and any steps that could be taken to minimize the impacts. 8 Please note:Form SF 424C does not allow for the inclusion of a percentage of 34.3%. The actual funding request is$300,000.00,not$297,500.00 as set forth on line 17b. 33 259 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Environmental impacts will be identified and mitigated during the regulatory permitting process associated with this project. A host of local, state, and federal permits exist including a storm water pollution discharge permit through the Montana Pollutant Elimination Discharge System. This permit addresses soils, dust, air, and water impacts. The earth-disturbing work associated with this project is limited to the immediate footprint of the Project and is anticipated to be minimal. In addition, consultation with USFWS will likely occur. (2) Are you aware of any species listed or proposed to be listed as a Federal threatened or endangered species, or designated critical habitat in the project area?If so, would they be affected by any activities associated with the proposed project? According to the October 2015 list of Endangered, Threatened, Proposed, and Candidate Species for Montana, the following species may occur within Gallatin County: o Ute Ladies' tresses (Sprianthes diluvialis)—Listed threatened o Canada lynx(Lynx Canadensis)—Listed threatened, critical habitat o Grizzly bear(Ursus arctos horribilis)—Listed threatened o Sprague's pipit (Anthus spragueii)—Candidate o Whitebark pine (Pinus albicaulis)—Candidate There are no fish or aquatic species present on this list for Gallatin County. Additionally, no habitat characteristics necessary for the presence of these species exist within the proposed project area. The necessity of formal consultation with the USFWS is highly unlikely.To ensure that the proposed project activities do not disturb a candidate for listing, a listed, threatened or critical habitat, Applicant will work closely with the US Fish and Wildlife Service to ensure the project can proceed without harm to the species should the need arise. (3) Are there wetlands or other surface waters inside the project boundaries that potentially fall under CWA jurisdiction as "waters of the United States?"If so, please describe and estimate any impacts the project may have. The proposed project occurs in the headwaters of the Upper Missouri River, specifically on Sourdough Creek, a tributary to the Gallatin River, a tributary to the Missouri River. Section 404(f) of the Clean Water Act provides that activities related to the construction and maintenance of irrigation ditches are exempt from permit requirements. The proposed project is for the improvement of the existing irrigation diversion and ditch and most construction will occur within the existing footprint. USACE will be consulted to verify that the Section 404(f) exemption is applicable to the proposed project. If the proposed project is exempt, no identification of wetlands will be required. Should the project not be exempt, a wetland delineation of the project area 34 260 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 will be performed to determine the presence and extent of wetlands and any potential impacts as a result of the project. Refer to Riparian and Wetland Map Appendix A Figure 3. (4) When was the water delivery system constructed? The point of diversion dates back to 1865.The date of construction of the current diversion structure is unknown although it appears to date back to the 1950's and is likely much older. It is probable that no major changes have been made in the diversion since 1956 when the last major use of water(flour mill operation) apparently stopped based on reports in the water right records. (5) Will the project result in any modification of or effects to, individual features of an irrigation system (e.g., headgates, canals, or flumes)?If so, state when those features were constructed and describe the nature and timing of any extensive alterations or modifications to those features completed previously. Yes. The Project intends to alter the point of diversion to improve the efficiency of the diversion and to line the ditch to prevent water loss from seepage.The diversion and j ditch were likely constructed in the late 1800s. It is probable that no major changes F have been made in the diversion since 1956 when the last major use of water (flour mill operation) apparently stopped based on reports in the water right records. (6) Are any buildings, structures, or features in the irrigation district listed or eligible for listing on the National Register of Historic Places?A cultural resources specialist at your local Reclamation office or the State Historic Preservation Office can assist in answering this question. The project area will be inventoried for cultural resources and the results will be submitted to the Montana State Historic Preservation Office (MSHPO) who will be consulted to determine whether the project will impact any historic structures and whether additional measures will be required to comply with the National Historic ry Preservation Act (NHPA). It is unlikely that any structures or features within the proposed project area will be identified as eligible for listing on the National Register of Historic Places. (7) Are there any known archeological sites in the proposed project area? No.There are no known archeological sites in the proposed project area. (8) Will the project have a disproportionately high and adverse effect on low income or minority populations? 35 261 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 No.The proposed project will not have any adverse effect on low income or minority populations. (9) Will the project limit access to and ceremonial use of Indian sacred sites or result in other impacts on tribal lands? No.The proposed project will not limit access to nor for the ceremonial use of Indian sacred sites or result in any impacts to tribal lands. (10) Will the project contribute to the introduction, continued existence, or spread of noxious weeds or non-native invasive species known to occur in the area? No.The proposed project will not contribute to the introduction, continued existence or spread of noxious weeds or non-native invasive species known to occur in the project area. Required Permits or Approvals The following permits and approvals will be obtained prior to commencing construction activities in the project area. (1) SPA 124 Permit (pursuant to the Montana Stream Protection Act)-To protect and preserve fish and wildlife resources, and to maintain streams and rivers in their natural or existing stage (2) City Floodplain Development Permit—A development permit will be obtained from the City of Bozeman Flood Plain Administrator prior to beginning any work in the project area. (3) 404 Permit (Federal Clean Water Act)—Section 404(f) of the Clean Water Act provides that activities related to the construction and maintenance of irrigation ditches are exempt from permit requirements. However, USACE will be notified to determine whether the exemption from Section 404 regulatory requirements applies to the Project. (4) 318 Authorization (Short-Term Water Quality Standard for Turbidity) (318 Authorization) -Activities associated with the Project will be carried out in accordance with conditions prescribed by the Department of Environmental Quality. (5) Stormwater Discharge Local General Permit—Obtained from the City of Bozeman's Stormwater Coordinator. (6) Other - Sub-criterion F.2 provides a comprehensive list of local, state and federal permits and approvals. 36 262 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Official Resolution PLEASE NOTE: Due to the meeting schedule of the COB Commission and Public Holidays, the Resolution will go before the Commission on January 25, 2016. After which time, the Resolution signed by the City Commission will be mailed to the address set forth in the Grant Application Instructions in partial fulfillment of the City of Bozeman's Application for the WaterSMART Grant in accordance with Application and Submission Information, IV.C.1, page 23. (1) The identity of the official with legal authority to enter into agreement Chris Kukulski, City Manager, City of Bozeman, Montana (2) The board ofdirectors, governingbody, orappropriate o icial who has reviewed official and supports the application submitted Bozeman City Commission (3) The capability of the applicant to provide the amount of funding and/or in-kind contributions specified in the funding plan Applicant is able to provide funding as specified in the funding plan set forth herein. (4) That the applicant will work with Reclamation to meet established deadlines for entering into a cooperative agreement Applicant will work with Reclamation to meet established deadlines for entering a cooperative agreement. An official resolution meeting the requirements set forth above is mandatory. If the applicant is unable to submit the official resolution by the application deadline because of the timing of board meetings or other justifiable reasons, the official resolution may be submitted up to 30 days after the application deadline. jj 37 263 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Project Budget The project budget includes: (1) Funding Plan and Letters of Commitment, (2) Budget Proposal, (3) Budget Narrative and (4) Budget Form. Funding Plan and Letters of Commitment Describe how the non-Reclamation share of project costs will be obtained. Reclamation will use this information in making a determination of financial capability. The non-Reclamation share of project costs will be obtained in the following manner: (1) $450,000.00 has been allocated in the City of Bozeman's Capital Improvement Plan 2016-2020 General Fund (Appendix L) broken down as follows: a. FY 16: $50,000.00 b. FY 17: $200,000.00 c. FY 18: $200,000.00 (2) $125,000.00 will be sought through COB's application in April 2016 to the State of Montana's Renewable Resource Grant and Loan Program. Project funding provided by a source other than the applicant shall be supported with letters of commitment from these additional sources. This is a mandatory requirement. Letters of commitment shall identify the following elements: The City of Bozeman's application to the State of Montana's Renewable Resource Grant and Loan Program (RRGL) in the amount of$125,000.00 will occur in April 2016. Awards are announced in the Fall of 2016. Funds will be available to COB shortly after the award announcements. The funds must and will be utilized within two years from the date of award. The Program does not require matching funds and from past experience, it is believed the Project is a perfect candidate for the award. The City of Bozeman has committed funds in the amount of$450,000.00 as evidenced in the Capital Improvement Plan 2016-2020 Appendix L. Also refer to Appendix E containing the letter of support for the Project from COB Mayor, Carson Taylor. The COB Resolution will go before the Commission on January 25, 2016 and a signed copy will be forwarded to the Bureau of Reclamation. Due to the fact that an application to RRGL has not yet occurred, COB is unable to include a letter of commitment with the application at this time. However, upon receipt of award, documentation confirming receipt of stated funds will be promptly provided to the Bureau of Reclamation. 38 264 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 The funding plan must include all project costs, as follows: (1) How you will make your contribution to the cost share requirement, such as monetary and/or in-kind contributions and source funds contributed by the applicant(e.g., reserve account, tax revenue, and/or assessments). General funds in the amount of$450,000.00 have been set aside in the City of Bozeman's 2016-2020 Capital Improvement Plan (CIP) Appendix L. (2) Describe any in-kind costs incurred before the anticipated project start date that you seek to include as project costs: NA (3) What project expenses have been incurred: NA (4) Provide the identity and amount of funding to be provided by funding partners, as well as the required letters of commitment. Application to the State of Montana's RRGL Program is in process. (5) Describe any funding requested or received from other Federal partners. Note: other sources of Federal funding may not be counted towards your 50 percent cost share unless otherwise allowed by statute. NA (6) Describe any pending funding requests that have not yet been approved, and explain how the project will be affected if such funding is denied. NA it 39 265 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Table 2. Summary of non-Federal and Federal Funding Sources Funding Sources Funding Amount Non-Federal Entities City of Bozeman $450,000.00 State of Montana: Renewable Resource Grant $125,000.00 and Loan Program Non-Federal Subtotal: $575,000.00 Other Federal Entities NA NA NA Other Federal Subtotal: NA Requested Reclamation Funding $300,000.00 Total Project Funding $875,000.00 Funding Group II Funding Request- NA Budget Proposal Table 3. — Funding Sources Funding Sources Percent of total project i Total cost by source cost Recipient funding 65.7% $575,000.00 - Reclamation Funding 34.3% $300,000.00 Other Federal Funding NA NA Totals 100% $875,000.00 40 266 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Table 4. Budget Proposal • Budget Item Description Computation Quantity Type Total Cost $/Unit Quantity (hours/days) Salaries and Wages Fringe Benefits Travel Equipment Engineering $2,400.00 lump sum $2,400.00 Supplies/Materials Diversion-Rock Ramp $132,450.00 Ditch Lining-Half pipe $149,300.00 Pump House and Irrigation Control $373,000.00 Mainline Irrigation and $46,600.00 Leak Repair Contractual/Construction • Grant $138/hr 80 hours $11,040.00 F Administration • Design Project $183 80 hours $14,640.00 Manager 1 • Design Engineer $138 200 hours $27,600.00 • Irrigation Designer $90 80 hours $7,200.00 • Design Drafting $89 80 hours $7,120.00 • Design Survey $100 80 hours $8,000.00 • Construction Project Manager $183 40 hours $7,320.00 • Construction Engineer $138 60 hours $8,280.00 • Construction I Observation $100 400 hours $40,000.00 • Construction Survey $100 24 hours $2,400.00 Regulatory Compliance • Environmental $183.00 12 hours $2,196.00 F Compliance Project Manager • Environmental $105.00 140 hours $14,700.00 Compliance Scientist Contractual/Construction $150,496.00 Subtotal 1%Environmental $8,750.00 Compliance Other 41 267 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Contingency lump sum $12,004.00 Total Direct Costs $875,000.00 Indirect Costs-0% 0 Total Project Costs $875,000.00 Budget Narrative Salaries and Wages Salaries and wages applicable to the to the budget table include consultant technical staff including consultant engineers and environmental scientists.The billings rates associated with technical staff are summarized in the contractual section of this budget. No direct costs associated with City staff are proposed. Fringe Benefits No direct costs associated with COB staff are proposed; therefore, this section is not applicable. Travel No direct costs associated with travel are proposed for this project. Equipment No direct costs associated with equipment are proposed for this project. Materials and Supplies No direct costs associated with materials and supplies are proposed for this project. Contractual The City of Bozeman will hire consultants to perform grant administration, project administration, design, bidding, survey, and construction observation. The specific tasks performed by the consultant include the following: Engineering, permitting and grant administration — The City of Bozeman will contract with an engineering consultant to perform final design for the project. Final design includes analysis of the topographic survey, modeling project, preparation of construction drawings, and permitting. Grant administration includes reporting, preparation of required supplemental documentation and management of grant budgets. For the purposes of this application,the following is assumed: 42 268 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 • Engineering= 10% project cost • Permitting=3% project cost • Grant Administration = 2%project cost Construction Administration — The City of Bozeman will contract with an engineering consultant to act as owner representation during construction. For the purposes of this application, it is assumed that construction administration is 10%of project cost. Environmental and Regulatory Compliance Costs (1) The cost incurred by Reclamation to determine the level of environmental compliance required for the project. It is assumed that the budget item of 1%of project cost will be sufficient budget for F Reclamation to assess and complete environmental compliance efforts. It is anticipated that efforts on this project will be minimal. (2) The cost incurred by Reclamation, the recipient, or a consultant to prepare any necessary environmental compliance documents or reports See previous response. (3) The cost incurred by Reclamation to review any environmental compliance documents prepared by a consultant This project assumes that Reclamation will prepare environmental compliance documents (IE vegetation survey, cultural report) and that preparation by the consultant team is not necessary. (4) The cost incurred by the recipient in acquiring any required approvals or permits, or in implementing any required mitigation measures The amount of the line item should be based on the actual expected environmental compliance costs for the project. However,the minimum amount budgeted for environmental compliance should be equal to at least 1 to 2 percent of the total project costs. If the amount budgeted is less than 1 to 2 percent of the total project costs,you must include a compelling explanation of why less than 1 to 2 percent was budgeted. 43 269 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 Other Expenses No other expenses are identified for this project. Indirect Costs Although they may exist, no indirect costs are being tracked for this project since the match will be met with cash. Total Costs The Total Project Cost is estimated to be $875,000. The Federal share will be $300,000(34.3%of the Total Project cost); and the applicant share will be $575,000(65.7%of the Total Project cost) and includes a State grant and monies directly from the City of Bozeman. Budget Form The City of Bozeman has completed the requisite SF-424 Forms and included them at the beginning of this application. Other Requirements Applicant COB agrees to comply with the conditions set forth in Public Law 111-11 Section 9504(a)(3)(B). Applicant agrees to adhere to all Federal, State, Territorial, and local laws, regulations, and code, as applicable and shall obtain all required approvals and permits. Applicant COB shall also coordinate and obtain approvals from site owners and operators if warranted. 44 270 SUNSET HILLS CEMETERY AND LINDLEY PARK WATER CONSERVATION PROJECT WaterSMART Grant Application 2016 i li { il l 1 I I I C C II 45 i 271