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Home My WebLink About12-28-2015 Archive City Commission Minutes q� ao THE CITY COMMISSION MEETING OF BOZEMAN,MONTANA MINUTES : Monday,December 28,2015 I Mayor-Jeff Krauss: Present Deputy MayorCarson Taylor_Present. Commissioner- Chris Mehl: Present ? Commissioner-Cynthia Andrus: Present E Commissioner-I-Ho Pomeroy: Present j Staff Present: City Manager, Chris Kukulski, City Attorney, Greg Sullivan, and Deputy City Clerk,Pearl Michalson. A. 12:00:45 PM Call to Order—NOON - Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at Noon. B. 12:00:52 PM Pledge of Allegiance and a Moment of Silence C. 12:01:37 PM Changes to the Agenda Mayor Krauss stated that Fl, is moved to G2. D. 12:02:19 PM Consent City manager Chris Kukulski,went over the I I consent items for review. 1. Authorize Payment of Accounts Payable Claims for Good and Services (LaMeres) 14:3 2. Renewals of Beer and Wine Licenses and/or Liquor Licenses for Multiple City Businesses (Rosenberry) %C; 3. Professional Services Agreement with Advanced Engineering and Environmental Services, Inc. (AE2S),to develop a Drought Management Plan for the City in the Interests of Public Health and Safety to Mitigate and Respond to Drought Events (Leoniak) � 4. Professional Services Agreement with CTA for Burrup Lift Station Electrical Engineering (Garnradt) i } F I� December 28, 2015 City Commission Minutes 5. Notice of Award and Purchase Agreement for one new 2016 Asphalt Milling Machine in the amount of $313,700.00 to Caterpillar Tractor and Equipment (VanDelinder) tg,�z 6. Agreement for Environmental Services with CVS Pharmacy, Inc., and Tasman Geosciences, Inc. for the Bozeman Solvent Site Agreement for Environmental Services (Cooper) Na 7. First Amendment to License Agreement for the Use of City of Property with New Cingular Wireless PCS,LLC (Heaston) to 8. Final Adoption of Ordinance 1928, Amending the Downtown Bozeman Urban Renewal Plan (Fine/ Chris Naumann, Downtown Tax Increment Finance District Director) %4= 9. Final Adoption of Ordinance 1929, Approving an Exchange of Property with MT Larkspur LLLP to Realign a Park_ Boundary with No Net Change in City Ownership of Property(Saunders) 14o 10.Public Use Easement, Temporary Construction Easement and Memorandum of Agreement with Joseph J. Columbo and Janet E. Columbo, The Crossing 2 Community Association, Inc and Mahar Montana Homes, needed for Construction of Improvements to the Intersection of Baxter Lane and Davis Road (Hixson) t 4� 11. Confirm Bozeman Municipal Judge, Karl P. Seel's Appointment of J. Colleen Herrington as Bozeman's 1/2 time Municipal Judge (Seel) '%a 12:03:48 PM Public Comment Mayor Krauss open public comment on consent items D, 1-11. There was no public comment. Public comment was closed. 12:04:04 PM Motion and Vote to approve Consent Items I-11 as submitte(I. Deputy Mayor- Carson Taylor: Motion Commissioner-Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner-Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve E. 12:04:18 PM Public Comment Mayor Krauss opened public comment There was no public comment Public comment was closed. Page 2 of 7 December 28, 2015 City Commission Minutes F. Special Presentation/Discussion 1. 12:04:54 PM NorthWestern Energy and City of Bozeman Solar Project (Mayor Krauss) Mayor Krauss announced that the City of Bozeman as the 2015eCity of 2015. This award was given based on a strong ecommerce within a digital economy with the businesses in Bozeman. 12:06:21 PM Mayor Presentation Mayor Krauss gave a special presentation about the project between Northwestern Energy and the City of Bozeman. The renewable energy project was discussed as well as the city utilities and the necessities of these utilities. A community solar project to continue our statewide leadership was discussed. This project would allow Bozeman to adhere to the climate action plan. Clean energy was discussed as well as expanding our sources of energy with power conversion and solar grids. Making energy affordable and reliable was something that was discussed in detail as well. These projects would test the energy on a grid, the waste water plant would be the first testing phase in order to benefit us in the long run. This pilot project would give Bozeman the long term vision for renewable energy in the long tern. i 12:15:28 PM Commission questions for Mayor Cr. Pomeroy asked how much electricity could be sold back to Northwestern Energy. Mayor Krauss stated we would be using the energy to reduce our energy load and non renewable energy at the wastewater treatment plant. The ability to reduce energy cost was discussed in detail. 12:18:17 PM Commission questions for staff continued Natalie Meyer, Sustainability Manager talked about a five year agreement with Northwestern Energy. Major city accounts and the 2014 Total Electricity usage was discussed with the expansion of solar was discussed. G. Action Items 1. 12:22:01 PM Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2014-2015 (LaMeres) to 12:22:11 PM Staff Presentation Brian LaMeres introduced auditor Kayla Stafford, who discussed the draft audit that was done for the City of Bozeman for this fiscal year. Pensions, statement of the Net Position was discussed as well as the statement of activities. Staff broke down the difference between the statements of activities compared to the statement of net position. Deputy Mayor Taylor asked for clarification on the notes on the pension plan from last year. Mayor Krauss asked if this was the City's share of money on the state level. Cr. Andrus asked about sponsored money to which staff responded in detail as well as improving the city s MOODY rating, to which Staff responded. General fund revenues were also 'i Page 3 of 7 December 28, 2015 City Commission Minutes discussed in detail. Cr.Mehl asked what the auditor wanted at the end of the audit from the city to which the auditor responded. The management discussion analysis was discussed. Mayor Krauss asked about developer contributions which were discussed as well as the general fund. Cr.Pomeroy asked about GASB and the decrease in funds. The auditor clarified the reason for the decrease in funds. Variance of the final budget was discussed and asked if we were better off this fiscal year to which staff responded. 12:52:58 PM Public Comment Mayor Krauss opened public comment There was no public comment Public comment was closed. 12:53:01 PM Motion to accept the Comprehensive Annual Financial Report and results of the financial audit for fiscal year 2014 2015 along with accompanying reports. Commissioner-Chris Mehl: Motion Commissioner-l-Ho Pomeroy: 2nd 12:53:21 PM Commission Discussion on the Motion Cr.Mehl stated that he was happy with the results and was happy to vote in support. Cr.Pomeroy liked that we stayed within the budget. Deputy Mayor Taylor thanked the auditor. Mayor Krauss thanked staff for paying attention to the budget. The City Manager also thanked staff for doing well on the budget and consistent quality work. 12:55:42 PM Vote on the motion to accept the Comprehensive Annual Financial.Report and results of the financial audit for fiscal year 2014-2015 along with accompanying reports. 2. 12:56:43 PM A Minor Subdivision Preliminary Plat Application to Subdivide 3.36 Acres into Two (2) Light Manufacturing Zoned Lots, Application 15-449, Gordon Mandeville State School Section (Quasi-Judicial) (Rogers) to 12:56:55 PM Staff Presentation Tom Rogers with the Community Development Division entered the staff report into the record. The application to subdivide 3.36 acres into two industrial lots was discussed as well as the current land use. 01:01:12 PM Commission questions for staff Cr. Andrus asked about development without a variance on the property to which staff responded in detail. Cr. Mehl asked about reasons why other government agencies were included in the presentation to which the staff responded. Page 4 of 7 December 28, 2015 City Commission Minutes 01:03:14 PM Tim Staub, Applicant The applicant stated that he agreed with everything in the staff report per Cr. Mehl's question. 01:03:51 PM Public Comment Mayor Krauss opened public comment There was no public comment Public Comment was closed. 01:03:55 PM Motion that having reviewed and considered the application materials, public comment, and all the information presented,I hereby adopt the findings presented in the staff report for application 15-449 and move to approve the Gordon Mandeville State School Section Minor Subdivision Preliminary Plat with conditions and subject to all applicable code provisions. Commissioner- I-Ho Pomeroy: Motion Conunissioner- Cynthia Andrus: 2nd 01:04:24 PM Commission discussion on the Motion Cr. Pomeroy stated that the project is constant with what is going on in the area. Cr. Andrus also agreed with the findings in the staff report. Mayor Krauss stated that he also supported this application and gave reasons why. 01:05:33 PM Vote on the Motion that having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings Presented in the staff report for application I5-449 and move to approve the Gordon Mandeville State School Section Minor Subdivision Preliminary Plat with conditions and subject to all applicable code provisions. Commissioner- I-Ho Pomeroy Motion_ Commissioner- Cynthia Andrus: 2nd Mayor-Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl;_Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve I I 3. 01:05:46 PM Resolution 4656, Amending the Fee Schedule, for the Annual Adjustment Based on Cost of Labor Index, for the Review of Zoning, Subdivision, Annexation, Growth Policy Proposals and other Planning Related Review Processes (Thomas) to Page 5 of 7 December 28, 2015 City Commission Minutes 01:05:57 PM Staff presentation Wendy Thomas, Director of Community Development talked about the fee schedule as well as the revenue under the fee schedule. She stated that we would need little general fiend support if they kept up with what has been done far. A technology fee was discussed with a little bit of an update in detail to the commission. Director Thomas also gave a correction to a sentence in the report. 01:08:48 PM Public Comment Mayor Krauss opened public comment There was no public comment Public comment was closed. 01:08:54 PM Motion that having reviewed and considered the staff report,public comment, and all information presented, I hereby move to approve Resolution 4656 adopting a new Planning Fee Schedule, with an effective date of January 1,2016. Commissioner-Cynthia Andrus: Motion Deputy Mayor-Carson Taylor: 2nd 01:09:10 PM Commission discussion on the Motion Cr. Andrus stated that the fee increase would allow the city to take less money out of the general fund which was a good thing and commended staff. Cr. Mehl stated that he will be interested in the new reporting and gave reasons why he supported Resolution 4656. Cr. Pomeroy stated that we are following the cost of labor index and this is one of the reasons why she accepted. 01:10:33 PM Vote on Ilse Motion that leaving reviewed and considered the staff report,public comment, and all information presented,I hereby move to approve Resolution 4656 adopting a new Planning Fee Schedule, with an effective date of January 1, 2016. Commissioner- Cynthia Andrus: Motion Deputy Mayor-Carson Taylor: 2nd Mavor-Jeff Krauss: Disapprove Deputy Mayor-Carson Ta lor_Approve Commissioner-Chris Mehl: Approve Commissioner-Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Apprave H. 01:11:05 PM FYI/Discussion Craig Woolard, Director of Public Works talked about street plowing in order to explain the general approach to plowing the streets in response to public comment. The plowing crews started at 3:00a.m. The arterial and collector streets are usually the first priority to be completed Page 6 of 7 r December 28, 2015 City Commission Minutes at 8:00a.m., after that the local streets were plowed. Challenges on the local streets were addressed due to parked cars. i Mayor Krauss asked about the history of plowing streets in Bozeman to which, staff responded in detail. Staff stated that the city of Bozeman was the only city in the state of Montana that plows the residential areas. Salt is not used due to the impact on the environment. Cr. Andrus asked about the priority plowing and how they were decided to which staff responded in detail. Deputy Mayor Taylor asked how the home owner association was able to get the word out abort plowing to residents. Cr. Mehl asked the fire chief about public safety in regards to snow. Mayor Krauss talked about the issues with parking when it snows in detail. Deputy Mayor Taylor stated that on January 4fh, there will be official acts and after the swearing in, there will be a reception and get back to business. Advisory boards was discussed and stated that the people that will be nominated were reviewed prior to placing a person on the board as well as board liaisons. 1. 01:35:35 PM Adjournment Mayor Krauss adjourned the meeting at 1:35 p.m. r f f1 ' / G Jeffrey K.Krauss i . G Mayor .,`,•` .. ,r. t n e o rr`.. % i ATTEST: „ c�Uhnen, CMC City Clerk PREPARED BY: : SS 1 -....p,-•,.++.+gyp L.,,, ;r..w; Pearl Michalson Deputy, City Clerk Approved on: If I� Page 7 of 7