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HomeMy WebLinkAbout12-7-2015 Archive City Commission Minutes t A p __r_ ! I THE CITY COMMISSION MEETING OF BOZEMAN,MONTANA MINUTES Monday, December 7,2015 Mayor-Jeff Krauss: Absent Deputy Mayor- Carson Taylor: Present Commissioner- Chris Mehl: Present Commissioner-Cynthia Andrus: Present Commissioner- I-Ho Pomeroy: Present Staff present: City Manager, Claris Kukulski, City Attorney, Greg Sullivan, and Deputy City Clerk,Pearl Michalson A. 04:59:47 PM Call to Order--5:00 PM - Commission Room, City Hall, 121 North Rouse Deputy Mayor Taylor called the meeting to order at 4:59 p.m. B. 05:00:45 PM Pledge of Allegiance and a Moment of Silence 4 C. 05:00:52 PM Changes to the Agenda Deputy Mayor Taylor asked City manager Chris Kukulski if there were any changes to the agenda. Mr. Kukulski stated no. D. 05:00:59 PM Public Service Announcement- Citizen Advisory Board and 1� Committee Participation(Michalson) E. 05:04:33 PM Authorize the Absence of Mayor Krauss. 05:04:33 PM Motion and Vote to authorize the absence of Mayor Krauss. Commissioner-I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor-Jeff Krauss: Absent Deputy Mayor-Carson Ta loy r: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve i Page 1 of 18 December 7,2015 City Commission Minutes Commissioner- 1-Ho Pomeroy: Approve 05:04:57 PM Changes to the Agenda City Manager Chris Kukulski stated that there was a recent change to the agenda at the request of the applicant of action item#4,that this item be postponed. F. 05:06:14 PM Minutes 1. Regular Meeting Minutes fiom November 2, November 9, November 16 and November 23,2015 and User Access to Linked Minutes (Ulmer) t�z 05:06:19 PM Motion and Vote to approve the Regular Commission Meeting Minutes from November 2,November 9,November 16 and November 23, 2015 as submitted. Commissioner- Chris Mehl: Motion Commissioner- Cynthia Andrus: 2nd Mayor-Jeff Krauss: Absent Deputy Mayor-Carson Taylor: pprove Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- 1-Ho Pomeroy: Approve G. 05:06:36 PNI Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) %44z 2. Renewals of Beer and Wine Licenses and/or Liquor Licenses for Multiple Businesses (Rosenberry) to 3. Beer and Wine License for the Zocalo Coffee House of Bozeman,Montana to sell Beer and Wine at 117 East Main Street(Rosenberry) to 4. Notice of Award for the LFG/SVE Treatment System at the Story Mill Landfill to C K May Excavating,Inc. (Ilixson) to 5. Public Street and Utility Easement with VC Development across the South Portion of Tract A-1, COS 1827A for Catamount Street(Kerr) to 6. Utility Easement with The College Park Professional Center, East Condominium Association for the Gallatin County Document Storage Facility(Kohtz) 14Z 7. Sub-grantee Acceptance of the Edward Byrne Memorial Justice Assistance Grant in the amount of $99,928 and Authorization of the City Manager to Sign a Contract with Gallatin County Allocating the Use of those Funds for the Missouri River Drug Task Force (Crawford) to 8. Adopt the Vehicle Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2017-2021 (Rosenberry) to Page 2 of 18 December 7,.201 S Clty Commission Minutes 9. Adopt the Solid Waste Fund (Collection & Recycling) Capital Improvement Plan (CIP) for Fiscal Years 2017-2021 (Rosenberry) %4z 10. Adopt the Parking Fund Capital Improvement Plan (CIP) for Fiscal Years 2017- 2021 (Rosenberry) 1a 05:07:26 PM City Manager Chris Kukulski gave an overview of consent items 1-10. 05:07:50 PM Public Comment Deputy Mayor Taylor opened public comment on Consent items 1-10. j There was no public comment. Public Comment was closed. 05:08:00 PM Motion and mote to approve Consent Items 1-10 as submitted Commissioner-Cynthia Andrus: Motion Commissioner-I-Ho Pomeroy: 2nd Ma or-Jeff Krauss: Absent Deputy Mayor- Carson Taylor: A e Commissioner - Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve H. 05:07:58 PM Public Comment Deputy Mayor Carson Taylor, opened public comment. 05:09:44 PM Jacqueline Kats Public Comment Jacqueline Kats talked about an agenda item concerning the proposed new pool facility. In addition, Ms. Kats stated that she bad concerns about the management of the pool right now and stated that there were not enough life guards in order to watch the people in the pool. The hours at the pool were also not adequate in her opinion. 05:13:25 PM Jay Sulvack Public Comment Mr. Sulvack spoke about the possibility of a removable bulkhead and stated that the facilities that now exist could be made better and a new facility would allow them to be able to see how things would work in a positive way for the aquatics center. He stated that there was not a central area : for aquatics and would suggest that Bozeman be a central place for that. 05:16:41 PM Dan Abney, Public Comment Talked about the new Haven shelter facility and the impact of the proposed street and asked that the Commission reject the project. Page 3 of 18 i December 7,2015 City Commission Minutes 05:18:23 PM Public Comment Closed Deputy Mayor Taylor Closed Public Comment. I. Special Presentations 1. 05:18:29 PM Introduction of City Neighborhood Coordinator, Jessica Johnson (Winn) 05:18:40 PM Assistant City Manager, Chuck Winn introduced the new Neighborhood Coordinator, Jessica Johnson. Jessica stated that she was very excited to work for the City of Bozeman. She looks forward to talking with the Commission about the plans that she has for the neighborhood. J. Action Items 1. 05:20:49 PM General Fund Capital Improvement Plan (CIP) for Fiscal Years 2017-2021 (Rosenberry) :a 05:20:59 PM Staff Presentation Anna Rosenberry, Financial Director, gave an overview of the general fund for the capital improvement plan. The required year to submit to the Commission each year was December 15A The memorandum of improvement was discussed as well as the different departments that would be included in this plan. The sports complex, law enforcement justice facility swim center, and design and construction family aquatics center were a few of the things that would be tied to the bond to get completed or improved in the future. The City Manager went into detail about a few of the projects. 05:28:11 PM Commission questions for Staff Cr. Pomeroy asked about the maximum bonding for the city, to which staff responded in detail. Commissioner Pomeroy also wondered about the timing of this issue which was also discussed in detail by the staff, The aquatics center was also discussed at length and responded to by Mitch Overton. The repair to the high school swimming pool like the deck tiles and ceiling file replacement was discussed. Many of the line items over the five year plan were discussed. Cr. Andrus asked about the staffs thoughts on Bogart. Staff responded by describing the structural issues at the pool. Cr. Mehl asked staff to please explain for the public what would happen to the money from the Park and Recreations Bond. Mitch Overton broke down where all the money would go. Cr. Mehl also asked about combining plans in 2017. Other questions about general and capital fund was asked and discussed. The projects in the future were also discussed. 911 funding was also discussed by the commission and Captain Crawford from the Bozeman Police department. City hall energy project was also discussed in detail by staff. Deputy Mayor Taylor asIzed about the money that was to be spent on radios and its availability in the future. Splash parks were also discussed at length with the needs of the city. Page 4 of 18 December 7,201 S City Commission Minutes I 05:56:08 PM Public Comment Deputy Mayor Taylor opened public comment on action item 1. There was no public comment Public comment was closed. 05:56:25 PM Motion to adopt the General Fund Capital Improvement Plan for Fiscal Years 2017-2021. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd 05:56:46 PM Commission Discussion on the Motion an Cr. Pomeroy stated reasons why she supported the sports park. 05:58:33 PM Amendment to the Motion to move General Fund 251 (Parks Feasibility Study) from FY2018 to FY201 Z Cr. Mehl amended the General Fund 251 from FY2018 to FY2017 and stated that we needed to maintain our parks and trails. Cr.Andrus stated that she supported the amendment and provided reasons for why. 06:01:15 PM Vote on the Amendment to the Hotion to move General Fund 25-1 Parks Feasibility Study)from FY2018 to FY2017. Commissioner- Chris Mehl: Motion Commissioner- Cynthia Andrus: 2nd Mayor-Jeff Krauss: Absent Deputy Ma or- Carson Ta lor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 06:01:25 PM Commission Discussion continued Cr. Mehl talked about the Law and Justice Center that would be coming in the fixture and discussed what the community would need as well as the benefits in the long run. Cr. Andrus stated that the information that was given allowed everyone to work together in order to bring this issue to the public. Deputy Mayor Taylor stated that he supported the motion as well and gave reasons as to why. Cr.Pomeroy stated that we listened to the community about creating a facility together with the county and this was a positive situation. 06:05:38 PM Vote on the Main Motion as Amended to adopt the General Fund Capital Improvement Plan for Fiscal Years 2017-2021. i Page 5 of 18I December 7,2015 City Co»:mission Minutes Commissioner- 1-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Absent Deputy Mayor-Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- 1-Ho Pomeroy: Approve 2. 06:06:08 PM Storm Water Fund Capital Improvement Plan(CIP)for Fiscal Years 2017-2021 (Rosenberry) INa 06:06:50 PM Staff Presentation Kyle Mehrans, Program Coordinator talked about the Storm Water division program. The water sheds were discussed as well as Rouse and Wallace road. The infiltration unit was discussed as well as a mechanical separation unit. The funding numbers for the next five years was discussed as well. This plan would include system treatment, equipment, contracted services and deferred maintenance. 06:13:28 PM Commission questions for Staff Cr. Andrus asked staff to explain in detail, contracting firms for specific things and the differences. Staff responded that the difference would be in the treatment systems and typical infrastructure repair. Cr. Pomeroy asked about the storm water system and reasons for the delay in repairing these systems. Staff gave fiirther explanation on resolving the storm water issues within the next 15 years. Cr. Mehl asked about the funding and budgeting specifically capital as well with the overall utility to which the staff responded in detail. Cr. Mehl also asked about how the priority of projects was decided as well as the length of time it would take to complete a project. Craig Woolard,talked about the conservation of the capital fiend and the reasons behind it. Deputy Mayor Taylor and staff discussed the regional system enhancement in detail when it comes to maintaining the water systems correctly. 06:31:14 PM Public Comment Deputy Mayor Taylor opened public comment There was no public comment Public comment was closed. 06:31:24 PM Motion to adopt the Storm Water Fund Capital Improvement Plan for Fiscal Years 2017-2021. Commissioner- Chris Mehl: Motion Commissioner- Cynthia Andrus: 2nd 06:32:00 PM Commission Discussion on the Motion Cr. Mehl stated that he supported the motion based on the results that were given by staff. Page 6 of 18 December 7,2015 City Commission Minutes Cr.Andrus stated that she also supported this capital improvement plan with reasons why. Cr. Pomeroy stated that she also supported the motion with reasons why given. Deputy Mayor Taylor stated why he supported the motion as well and provided a reason why and strongly highlighted the benefits of clean water. 06:34:22 PM Vote on the Motion to adopt the Storm Water T and Capital Improvement Plan for Fiscal Years 2017--2021. Commissioner- Chris Mehl: Motion Commissioner-Cynthia Andrus: 2nd Manor-Jeff Krauss: Absent Deputy Mayor-Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve i 3. 06:34:39 PM Provisional Adoption of Ordinance 1928, Amending the Downtown Bozeman Urban Renewal Plan (Fine/ Chris Naumann, Downtown Tax Increment Finance District Director) 2 I 06:35:12 PM Staff presentation Chris Naumann talked about the provisional Adoption of Ordinance 1928, Amending the Downtown Bozeman Urban Renewal Plan and provided a brief history that allowed the TIF and urban renewal district the ability to create a more direct plan with specific programs,projects and initiatives to make downtown more modern. There would be no changes to the district or impact to the current budget. 06:43:05 PM Commission questions for staff Cr. Andrus asked for clarification fiom staff about why this plan was needed. Staff stated that the reason for this plan was so that everyone was aware of the new proposed improvements in conjunction with the old plan. Reasons for doing this in April of 2016, was that a lot of the ground work was already done. r 06:47:17 PM Public Comment Deputy Mayor Taylor opened public comment 06:47:50 PM Jessica Berner,Public Comment. Jessica Berger requested clarification on the adoption of the amended ordinance. 06:48:33 PM Public Comment Closed C Deputy Mayor Taylor,closed public comment. II I Page 7 of 18 I I December 7,2015 City Commission Minutes 06:48:41 PM Staff Response David Fine, Economic Development Specialist stated that the previous state statute was vague. The current amendment in the new plan sought to be clearer to the public about where money that was being spent was going while giving the public a chance to weigh in on the details. 06:52:26 PM Public Comment Deputy Mayor Taylor re-opened public comment. There was no public comment. Public Comment was closed. 06:52:34 P M Motion that having reviewed and considered the text of the ordinance, public comment, the recommendations of the Planning Board and the Downtown TIF District Board, and all the information presented, I hereby move to provisionally adopt Ordinance 1928, amending the Downtown Bozeman Urban Renewal Plan. Commissioner-Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd 06:53:20 PM Commission Discussion on the Motion Cr. Andrus supported the motion and stated why. Cr.Pomeroy supported the motion and stated why. Cr. Mehl clarified what public transparency and explained why we are doing the motion and why it was equally important in the long run. 06,55:39 PM Vote on the Motion having reviewed and considered the text of the ordinance, public comment, the recommendations of the Planning Board and the Downtown TIF District Board, and all the information presented, I hereby move to provisionally adopt Ordinance 1928, amending the Downtown Bozeman Urban Renewal Plan. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor - Jeff Krauss: Absent Deputy Mayor- Carson Tam: Approve Commissioner- Chris Mehl: Approve Commissioner-Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 06:56:00 PM Public Comment Deputy Mayor Taylor opened public comment. There was no public comment. Public Comment was closed. Page 8 of 18 December 7,2015 City Commission Minutes 4. 06:56:42 PM A Growth Policy Amendment to Revise the Future Land Use Map, Figure 3-1 of the Bozeman Community Plan, Changing the Future Land Use Classification from hndustrial to Regional Commercial and Services on 7.406 Acres of Property located at 1 Simmental Way, Application 15429 (Brekke)N 06:56:39 PM Public Comment Deputy Mayor Taylor opened public commcnt. There was no public comment. Public Comment was closed. 06:57:15 PM Discussion City Manager, Chris Kukulski stated that there was no date given by the applicant who requested to continue this item indefinitely. City Attorney Greg Sullivan explained that this would have been a legislative act and explained what this would mean to the current situation and the request to continue this matter indefinitely Cr.Mehl asked for clarification of continuing this indefinitely. 06:58:40 PM Motion and Vote to move continue A Growth Policy Amendment to Revise the Future Land Use Map, Figure 3-1 of the Bozeman Community Plan, Changing the Future Land Use Classification from Industrial to Regional Commercial and Services on 7.406 Acres of Property located at 1 Simmental Way,Application 15429. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Absent Deputy Mayor- Carson.Taylor: Approve Commissioner-Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 06:58:50 PM Break i Deputy Mayor Taylor called for a break until 7:10 07:11:37 PM Commission Meeting Resumed The Commission meeting was resumed at 7:11 PM 5. 07:11:58 PM Final Adoption of Ordinance 1922, Rescission of the Existing Workforce Housing Provisions in Chapter 10, Section 8 and Creating Article 43 =I Page 9 of 18 I y December 7,2015 City Commission Minutes in Chapter 38, Unified Development Code, for an Inclusionary Housing Program including Definitions, Incentives and Requirements for the Provision of Affordable Housing,Application Z15358 (Thomas) to 07:12:32 PM Staff Presentation Community Development Director Wendy Thomas, talked about the Final Adoption of Ordinance 1922, Rescission of the Existing Workforce Housing Provisions in Chapter 10, Section 8 and Creating Article 43 in Chapter 38,Unified Development Code, for an Inclusionary Housing Program including Definitions, Incentives and Requirements for the Provision of Affordable Housing, Application Z15358. The amendments that were made in the previous commission meeting when this item was last on the table was discussed as well as the next time that this item will be back before the Commission. 07:14:34 PM Commission questions for staff There were no questions for staff. 07:14:41 PM Public Comment Deputy Mayor Taylor opened public comment There was no public comment Public comment was closed. 07:14:57 PM Motion that having reviewed and considered the application materials, public comment, the recommendation of the Zoning Commission, all information presented, and the public hearing having been held and provisional adoption of Ordinance 1922 given on November 16, 2015, 1 hereby finally adopt Ordinance 1922, Rescission of the Existing Workforce Housing Provisions in Chapter 10, Section 8 and Creating Article 43 in Chapter 38, Unified Development Code,for an Inclusionary .Housing Program including Definitions, Incentives and Requirements for the Provision of Affordable Housing,Application Z15358. Commissioner-Chris Mehl: Motion Commissioner-Cynthia Andrus: 2nd 07:15:54 PM Commission discussion Cr.Mehl stated that he would support this based on previous discussion. Cr.Andrus stated why she would support this as well. Cr.Pomeroy stated that she wanted support from the builders and does not support this action Deputy Mayor Taylor stated that the community had been moving forward on this and stated why he supported this. 07:18:07 PM Vote on the Motion that having reviewed and considered the application materials,public comment, the recommendation of the Zoning Commission, all information presented, and the public hearing having been held and provisional adoption of Ordinance 1922 given on November 16, 2015, I hereby finally adopt Ordinance 1922, Rescission of the Page 10 of 18 December 7,201S City Comndssion Minutes Existing Workforce Housing Provisions in Chapter 10, Section 8 and Creating Article 43 in Cliapter 38, Unified Development Code, for an Inclusionary Housing Program including Definitions, Incentives and Requirements for the Provision of Affordable Housing, Application ZI5358. Commissioner- Chris Mehl: Motion Commissioner- Cynthia Andrus: 2nd Mayor-Jeff Krauss: Absent Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-1-Ho Pomeroy: Disapprove 6. 07:18:26 PM Bozeman Pond Park Expansion Site Plan with a Variance to p � Construct a Nine-Acre Public Park with Picnic Shelters, Play Areas, Trails, Fenced Dog Park and Associated Parking Located at 670 S Fowler Avenue (Quasi-Judicial) (Davis) 07.18:49 PM Staff Presentation Heather Davis, Planner with Community Development entered her staff report for application Z15073 into the record. Heather Davis gave a brief presentation on the Bozeman Pond Park Expansion Site Plan with a Variance to Construct a Nine-Acre Public Park with Picnic Shelters, Play Areas, Trails,Fenced Dog Park and Associated Parking Located at 670 S Fowler Avenue. Trail connectivity was discussed as well as restrooms,the parking lot,picnic shade structures and plan review criteria per the Bozeman Municipal Code. 07:25:11 PM Sean Costic,Applicant Development Review Engineer, Sean Costic gave a presentation on Fowler Avenue, Pond Row, and discussed the local street and dog park. Public comment that was received was discussed and addressed. 07:31:03 PM Commission questions for staff. Cr.Andrus asked about roads being built in the area. Cr. Pomeroy asked why the commission would approve these variances and asked about the timing of the construction to be built. Cr.Mehl asked about building the restroom as a standard of condition. Deputy Mayor Taylor asked for clarification on the need for Pond Row in relation to Haven. 1 07.37:22 PM Public Comment Deputy Mayor Taylor opened public cormnent i Page 11 of 18 I If December 7,2015 City Commission Minutes 07:37:30 PM Erica Coil, Public Comment Ms. Coil stated that she was in support of the Pond Row. 07:38:36 PM Kelly Pohl,Public Comment Ms. Pohl supported this park because it was located in a fast growing area and its accessibility to trails,and dog park were also a benefit to the community. 07:39:44 PM Terry Cunningeham,Public Comment Mr. Cunningham stated that he was appreciative of staff for supporting this project plan. 07:41:30 PM Public Comment Closed Deputy Mayor Taylor, closed public cormnent. 07:41:38 PM Motion for the Fowler Avenue Variance that having reviewed and considered the application materials, staff report, public comment, and all of the information presented, I Hereby adopt the findings presented in the staff report for application Z15073 and move to approve the Variance from Section 38.24.010.A.1 of the Bozeman Municipal Code, regarding a variance for the timing of construction for Fowler Avenue public street improvements. Commissioner- Cynthia Andrus: Motion Commissioner- 1-Ho Pomeroy: 2nd 07:42:33 PM Commission Discussion Cr. Andrus talked about the variance ad agreed with the staff findings with going forward with Fowler Ave. and supported it. Cr. Pomeroy stated that she also agreed with commissioner Andrus. Cr. Mehl reminded the public that there were two additional motions on this variance. Deputy Mayor Taylor stated why certain property conditions justified the variance. 07:45:42 PM Vote on the Motion for the Fowler Avenue Variance having reviewed and considered the application materials, staff report,public comment, and all of the information presented, I hereby adopt the findings presented in the staff report for application Z15073 and move to approve the Variance from Section 38.24.010.A.1 of the Bozeman Municipal Code, regarding a variance for the timing of construction for Fowler Avenue public street improvements. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Ma or- Jeff Krauss: Absent Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve Page 12 of 18 e December 7,2015 City Commission Minutes 07:45:55 PM Motion for the Pond Row Variance )saving reviewed and considered the application materials, staff report, public comment, and all of the information presented, I hereby adopt the findings presented in the staff report for application Z15073 and move to approve the Variance from Section 38.24.010.A.1 of the Bozeman Municipal Code, regarding a variance for the timing of construction for Pond Row public street improvements. Commissioner Cynthia Andras: Motion Commissioner- I-Ho Pomeroy: 2nd 07:46:23 PM Commission Discussion Cr. Andrus stated that if valences' were approved, it would not be detrimental to the public safety and welfare. Cr. Pomeroy stated that she supported the variances. Cr.Mehl talked about undue hardship and safety being a main concern of citizens and looking at the project as it is now and stated reasons why he supported this project. Deputy Mayor Taylor talked about reasons for granting the variance. 07:51:52 PM Vote on the Motion on the Pond Row Variance that having reviewed and considered the application materials, staff report,public comment, and all of the information presented,I hereby adopt the findings presented in the staff report for application Z15073 and 4 move to approve the Variance from Section 38.24.010.A.1 of the Bozeman Municipal Code, regarding a variance for the timing of construction for.fond Row public street improvements. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Jeff Krauss:Absent Deputy Mayor-Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:51:55 PM Motion on the Site Plan that having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application Z15073 and move to approve the site plan with the I recommended conditions of approval and subject to all applicable code provisions. I Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Page 13 of 1S j December 7,2015 City Commission Minutes 07:52:10 PM Commission Discussion on the Motion Cr.Andrus stated that she supported the site plan and gave reason for support. Cr.Pomeroy stated that she supported the site plan gave reason for support. Cr.Mehl stated that he supported the site plan gave reason for support. Deputy Mayor Taylor stated that he supported the site plan gave reason for support. 07:56:57 PM Vote on the Motion of the Site Plan having reviewed and considered the application materials,public comment, and all the information presented,I hereby adopt the findings presented in the staff report for application Z15073 and move to approve the site plan with the recommended conditions of approval and subject to all applicable code provisions. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Jeff Krauss: Absent Duty Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 7. 07:57:04 PM Resolution 4618, Additional Funding in the Amount of $250,000 from the Trails, Open Space, and Parks Bond Fund Premium Revenues for the Bozeman Pond Park Expansion Project(Poissant) Na 07:57:48 PM Staff Presentation Carolyn Poissant discussed Resolution 4618, Additional Funding in the Amount of $250,000 from the Trails, Open Space, and Parks Bond Fund Premium Revenues for the Bozeman Pond Park Expansion Project.Project Funding was discussed as well as recommendations. 08:0147 PM Commission questions for Staff Cr. Mehl asked that in the future the wording clarified that the requests be up to the amount instead of the flat amount. 08:03:I I PM Public Comment Deputy Mayor Taylor, opened public comment. There was no public comment. Public Comment was closed. 08:03:20 PM Motion that in consideration of all public input and information received to date, I hereby move to approve Resolution 4618 to authorize additional funding in the amount of $250,000 from the Trails, Open Space, and Parks Bond Fund premium revenues for design and construction of additional park and infrastructure improvements as part of the Bozeman Pond Park Expansion TOP Project. Page 14 of 18 December 7,2015 CIO)Commission Minutes Commissioner-I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd 08:04:19 PM Commission Discussion on the Motion Cr.Pomeroy stated this money would benefit the whole community. Cr. Mehl stated TOPs would still have funds for other efforts. A park was needed and this Bond was supported. Cr.Andrus supported this bond as well and gave reasons why Deputy Mayor Taylor supported this bond as well and gave reasons why. 08:06:40 PM Vote on the motion that in consideration of all public input and information received to date, I hereby move to approve Resolution 4618 to authorize additional funding in the amount of $250,000 from the Trails, Open Space, and Parks Bond Fund premium revenues for design and construction of additional park and infrastructure improvements as part of the Bozeman Pond Park Expansion TOP Project. Commissioner-I-Ho Pomeroy: Motion Commissioner-Chris Mehl: 2nd Mayor-Jeff Krauss: Absent Deputy Mayor-Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner-Cynthia Andrus: Approve Commissioner-1-1-Io Pomeroy: Approve f 8. 08:06:56 PM Amendment 1 to the Professional Services Agreement with DHM Design for a revised Total Contract Amount of $87,824 for a revised Scope of Services and a Professional Services Agreement with Allied Engineering for a Total Contract Amount of$6,180 for Scope of Services for the Bozeman Pond Park Expansion Trails, Open Space and Parks Bond Project(Poissant) Ma 08:07:34 PM Staff presentation Carolyn Poissant gave a presentation on Amendment 1 to the Professional Services Agreement with DHM Design for a revised Total Contract Amount of $87,824 for a revised Scope of Services and a Professional Services Agreement with Allied Engineering for a Total Contract Amount of $6,180 for Scope of Services for the Bozeman Pond Park Expansion Trails, Open Space and Parks Bond Project and stated that the revisions that were done to the site plan, also required changes to structures which increased the total contract amount due to added services rendered to get it to the point of where it was today. [ i 08:09:3 8 PM Commission questions for staff Cr. Pomery asked for clarification of the amount of$6,180.00 s Page 15 of 18 i it December 7,2075 Cite Commirsion Minutes 08:11:05 PM Public Comment Deputy Mayor Taylor opened public comment. There was no public comment Public comment was closed. 08:11:31 PM Motion for Amendment 1 with DHM Design that having considered public comment, all input and all materials submitted by staff, I hereby authorize the City Manager to sign Amendment 1 to the Professional Services Agreement ivith DHMDesign for a revised Total Contract Amount of$87,824 for the Bozeman Pond Park Expansion Trails, Open Space and Parks Bond Project. Commissioner - Chris Mehl: Motion Commissioner - Cynthia Andrus: 2nd 08:12:09 PM Commission Discussion on the Motion Deputy Mayor Taylor thanked DHM design for their pro Bono work for the city of Bozeman. 08:12:28 PM Motion for a Professional Services Agreement with Allied Engineering that having considered public comment, all input and all materials submitted by staff, I hereby authorize the City Manager to sign a Professional Services Agreement with Allied Engineering for a Total Contract Amount of$6,180 for the Bozeman Pond Park Expansion Trails, Open Space and Parks Bond Project. Commissioner- Chris Mehl: Motion Commissioner- Cynthia Andrus: 2nd 08:12:59 PM Commission Discussion Staff mentioned allied was donating surveying services as well that has to do with the boundary lines. 08:13:36 PM Vote on both Motions amendment 1 with DHMDesign having considered public comment, all input and all materials submitted by staff, I hereby authorize the City Manager to sign Amendment 1 to the Professional Services Agreement with DHM Design for a revised Total Contract Amount of$87,824 for the Bozeman Pond Park Expansion Trails, Open Space and Parks Bond Project and the motion for a Professional Services Agreement with Allied Engineering having considered public comment, all input and all materials submitted by staff, I Hereby authorize the City Manager to sign a Professional Services Agreement with Allied Engineering for a Total Contract Amount of$6,180 for the Bozeman Pond Park Expansion Trails, Open Space and Parks Bond Project. Commissioner- Chris Mehl: Motion Commissioner- Cvnthia Andrus: 2nd Mayor- Jeff Krauss: Absent Deputy Mayor- Carson Taylor: Approve Page 16 of 18 December 7,2015 City Commissioyt Mimrtes Commissioner- Chris Mehl: Approve Commissioner-Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve K. 08:13:44 PM FYI/Discussion • December 14, 2015commission meeting would start at 5 p.m. An infrastructure coalition between the state chamber of commerce and the leagues of cities and towns in its early stages. • 9 entities showed interest in the strategic plan and vision process. • Ice rinks were being worked on in order to provide ice rinks for members of the community. • The Baxter Davis intersection petition for eminent domain was being presented to the property owners. 08:17:34 PM Adjournment Deputy Mayor Taylor Adjourned the meeting at 08:17 p.m. ff `' Jeffrey K. Krauss Mayor ATTEST: . E i C' Stacy_luinien, CMC i F City Clerk } _.. PRE-PARED BY: i Page 17 of 18 i I) December 7,2015 City Commission Minutes Pearl Michalson Deputy City Clerk r Approved on: Page 18 of 18