HomeMy WebLinkAbout16- Gallatin Valley Land Trust for a Collaborative Online Trail Map MEMORANDUM OF UNDERSTANDING
between
GALLATIN VALLEY LAND TRUST
and
CITY OF BOZEMAN
for a Collaborative Online Trail Map
WHEREAS the City of Bozeman (City) owns and maintains trails and parkland for the
enjoyment and benefit of the public; and
WHEREAS the Gallatin Valley Land Trust (GVLT) is a non-profit corporation that helps to
design, create, and maintain parks and trails for the benefit of the public; and
WHEREAS the City and GVLT(collectively,the Parties)have enjoyed a long history of
collaboration and partnership serving the mutual interests of both Parties; and
WHEREAS the Parties have collaborated on an ad-hoc basis in the past to maintain accurate
and publicly available geospatial data about trails; and
WHEREAS both Parties agree that such data should be made available to the public in an
easy-to-use online platform that is mobile-frienjly, interactive, and accessible; and
WHEREAS this Memorandum of Understanding(MOU) outlines roles,responsibilities and
cost-share of the Parties;and is intended to be flexible and may be amended from time to time as
necessary and agreed to by the Parties.
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1. GVLT will:
• Reimburse the City for the cost of professional services if the Parties agree to hire
contractor(s)to accomplish the mutually agreed-upon objectives set forth in this
MOU.
• Provide the City with additional geospatial data that it may have available, as needed.
2. The City will:
• Build,host,update and maintain an online, interactive,publicly available, co-
branded, mobile-friendly trail map (hereinafter"Trail Map") using Geocortex.
• Procure the services of contractors as necessary through the City's procurement
process.
• Manage any contractors hired pursuant to this MOU.
3. Both parties will:
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is
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• Collaborate on the design of the Trail Map, including co-branding strategies, logo
placement, external links, and additional aesthetic details.
• Collaborate on the identification and data collection of features that should be
included in the Trail Map, as identified in Exhibit A.
• Test the Trail Map and its tools internally and with key stakeholders and partners
before making it available to the public.
• Collaborate on a public release of the Trail Map, including joint press releases.
• Provide links and information about the Trail Map on their individual websites when
it is publicly available.
4. Timeline. The Parties agree to the following general timeline:
• January 30, 2016—finalize features to be included and data collection needs
• February 28, 2016—complete data collection
• March 30, 2016—prototype Trail Map for internal and stakeholder testing
• May 1, 2016—public release
• Ongoing—maintenance and data updates, as needed
5. Agreement Period. This MOU will become effective beginning on the date last executed
below and will expire on December 31, 2018,unless modified or agreed to by the Parties.
6. Modification. Modifications to this MOU will be made by mutual consent of the Parties in
writing, signed and dated by each.
7. Termination. Either Party may terminate this MOU at any time by providing written notice
to the other Party.
8. Nondiscrimination. The Parties agree that all hiring of persons performing under this MOU
will be on the basis of merit and qualifications. The Parties will have a policy to provide
equal employment opportunity in accordance with all applicable state and federal anti-
discrimination laws,regulations, and contracts. The Parties will not refuse employment to a
person, bar a person from employment, or discriminate against a person in compensation or
in a term, condition, or privilege of employment because of race, color,religion, creed,
political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation,
gender identity,physical or mental disability, except when the reasonable demands of the
position require an age, physical or mental disability,marital status or sex distinction. The
Parties will be subject to and comply with Title VI of the Civil Rights Act of 1965; Section
140, Title 2, United States Code, and all regulations promulgated thereunder. The Parties
will require these nondiscrimination terms of contractors providing services under this MOU.
9. No Joint Venture. Nothing contained in this MOU shall be construed to create any
partnership or agency relationship between the Parties for any purpose, action, or transaction,
including those related to this MOU. This MOU does not create a joint venture or any form
of separate legal entity
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10. No Third Party Beneficiary. This Agreement is for the exclusive benefit of the Parties,
does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
11. Representatives. GVLT and City contacts for purposes of this MOU are:
GVLT
Name: Kelly Pohl,Associate Director
Address: 212 S. Wallace, Suite 102, Bozeman,MT 59715
Phone: 406-587-8404
Email: kellv(gvlt.org
City
Name: Jon Henderson
Address: 20 East Olive, Suite 202,Bozeman, MT 59771
Phone: 406-582-2250
Email: ihenderson@bozeman.net
IN WITNESS WHEREOF,this MOU has been executed by a duly authorized representative of
each Party as of the day and year written below.
GVLT:
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Kelly 'oh' Date
Associate Director, Gallatin Valley Land Trust
City:
* _ I RD
Chris Kukulski I e C
City Manager, City of Bozeman
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Exhibit A
Features to be Included in the Trail Map
Priority Name Type Description Notes Exists Owner
1 Trails line lines representing trails (displayed by surface or class?) yes GVLT/COB
Some of this is in the GIS attributes, but
some is not.We could phase in some
information overtime, but it would be ideal
to include some type of descriptor for the
bigger, most iconic trails. For exmple,our
paper trail map includes round-trip mileage,
difficulty ranked 1-3, dogs off leash, and
trail descriptions-info about distance, bikes allowed, bathrooms available for some featured
1 Trail Info text elevation,dogs off leash,etc. trails. no
1 Trailheads point points representing parking areas partial GVLT
Landmarks could be expandable by sub-
class (like boulder, playground, etc.);or just
one big class. GVLT has the climbing
boulders and some playground data. It
points representing unique features-bridges, climbing would be pretty easy to get some of the
1 Landmarks point boulders, playgrounds, overlooks,etc. special bridges digitized,too. partial GVLT
2 bathrooms point public restrooms on trails partial GVLT
photos representing landmarks ortrailheads for visual Maybe we could start uploading a handful
2 photographs photos representation of photographs with phase 1(say, 10-20?). partial GVLT
fishing (or include with landmarks?) location of fishing access
2 access point points on trails/parks no
3 benches point points reprensenting benches and picnic tables partial GVLT