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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 28th day of December, 2015, by and
between the CITY OF BOZEMAN,MONTANA,a self governing municipal corporation organized
and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,Bozeman,
Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as
"City," and Advanced Engineering and Environmental Services, Inc. (AE2S) 1050 East Main
Street Suite 2 Bozeman, Montana 59715, hereinafter referred to as "Contractor."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged,the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City II
services described in the Scope of Services attached hereto as Attachment"A" and by this reference
made a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its execution and
will terminate on the 1st day of July 2016.
3. Scope of Work: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services.For conflicts between this Agreement and 1
the Scope of Services, unless specifically provided otherwise,the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of Services
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identified as Attachment "A" incorporated herein. Any alteration or deviation from the described R
services that involves additional costs above the Agreement amount will be performed by Contractor
after written request by the City, and will become an additional charge over and above the amount
listed in the Scope of Services. The City must agree in writing upon any additional charges.
5. Contractor's Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
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a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
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Professional Services Agreement for Advanced Engineering and Environmental Services, Inc.
FY 2015—FY 2016 I
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and regulations that in any manner may affect cost,progress or performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this Agreement
shall not infringe upon or violate the rights of any third party,whether rights of copyright, trademark,
privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal,
state and municipal laws. The City will not determine or exercise control as to general procedures or
formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor
is an independent contractor for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Contractor is not subject to the terms and provisions of the City's
personnel policies handbook and may not be considered a City employee for workers' compensation
or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in
any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers' Compensation Act,
Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71,
MCA. Contractor shall maintain workers' compensation coverage for all members and employees of
Contractor's business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers' compensation coverage by an insurer licensed and authorized to provide workers'
compensation insurance in the State of Montana; or (2) proof of exemption from workers'
compensation granted by law for independent contractors.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney's fees and the costs and fees of and expert witness and consultants),
losses, expenses, liabilities (including liability where activity is inherently or intrinsically dangerous)
Professional Services Agreement for Advanced Engineering and Environmental Services, Inc.
FY2015—FY2016
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or damages of whatever kind or nature connected therewith and without limit and without regard to
the cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or
in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; (ii) any
negligent,reckless, or intentional misconduct of any of the Contractor's agents; or (iii)the negligent,
reckless, or intentional misconduct of any other third party.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses,including reasonable defense attorney fees,to the extent caused by the negligence or willful
misconduct of the Contractor or Contractor's agents or employees.
Such obligations shall not be construed to negate,abridge,or reduce other rights or obligations
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of indemnity that would otherwise exist. The indemnification obligations of this Section must not be
construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s)
which would otherwise exist as to such indemnitee(s).
Contractor's indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor's
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court
of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was
obligated to indemnify the indemnitee for a claim(s) or any portion(s)thereof.
In the event of an action filed against City resulting from the City's performance under this
Agreement,the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of,or in any way connected with or incident to the performance of this Agreement
except"responsibility for his own fraud, for willful injury to the person or property of another, or for
violation of law, whether willful or negligent" as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
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FY 2015—FY 2016
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In addition to and independent from the above, Contractor shall at Contractor's expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to
conduct insurance business in Montana which insures the Iiabilities and obligations specifically
assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion
for liabilities specifically assumed by the Contractor in subsection(a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers' Compensation—statutory;
• Employers' Liability- $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual
aggregate; and
• Professional Liability- $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The insurance
and required endorsements must be in a form suitable to City and shall include no less than a sixty
(60) day notice of cancellation or non-renewal. The City must approve all insurance coverage and
endorsements prior to the Contractor commencing work. Contractor shall notify City within two (2)
business days of Contractor's receipt of notice that any required insurance coverage will be terminated
or Contractor's decision to terminate any required insurance coverage for any reason.
The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8. Termination for Contractor's Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails
to perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and
Professional Services Agreement for Advanced Engineering and Environmental Services, Inc,
FY 2015 FY 2016
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the Contractor's right to proceed with all or any part of the work ("Termination Notice Due
to Contractor's Fault"). The City may then take over the work and complete it, either with its
own resources or by re-letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
c. Any termination provided for by this Section 8 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City's Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor ("Notice of Termination for City's
Convenience"). The termination shall be effective in the manner specified in the Notice of
Termination for City's Convenience and shall be without prejudice to any claims that the City
may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City's Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as
may be necessary to preserve, protect, and maintain work already completed or immediately
in progress.
C. In the event of a termination pursuant to this Section 9, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of the
Notice of Termination for City's Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
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FY 2015—FY2016
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be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor's Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor's damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within ten (10) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives:
a. City's Representative: The City's Representative for the purpose of this
Agreement shall be Lain Leoniak(Water Conservation Specialist) or such other individual as
City shall designate in writing. Whenever approval or authorization from or communication
or submission to City is required by this Agreement, such communication or submission shall
be directed to Lain Leoniak as the City's Representative and approvals or authorizations shall
be issued only by such Representative;provided,however,that in exigent circumstances when
City's Representative is not available,Contractor may direct its communication or submission
to other designated City personnel or agents as listed above and may receive approvals or
authorization from such persons.
b. Contractor's Representative: The Contractor's Representative for the
purpose of this Agreement shall be Scott Rucker, or such other individual as Contractor shall
designate in writing. Whenever direction to or communication with Contractor is required by
this Agreement, such direction or communication shall be directed to Contractor's
Representative; provided, however, that in exigent circumstances when Contractor's
Representative is not available, City may direct its direction or communication to other
designated Contractor personnel or agents.
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FY2015—FY2016
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12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances,rules,and regulations, obtain all necessary permits,licenses,including a City of Bozeman
business license, and inspections from applicable governmental authorities, and pay all fees and
charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers'
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71,MCA, all applicable City, County, and
State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination,
affirmative action, and utilization of minority and small business statutes and regulations.
14. Nondiscrimination: The Contractor will have a policy to provide equal employment
opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations,
and contracts. The Contractor will not refuse employment to a person,bar a person from employment,
or discriminate against a person in compensation or in a term, condition, or privilege of employment
because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual
or perceived sexual orientation, gender identity, physical or mental disability, except when the
reasonable demands of the position require an age, physical or mental disability,marital status or sex
distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of
1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The
Contractor shall require these nondiscrimination terms of its sub-Contractors providing services under
this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor
shall not permit or suffer the introduction or use of any intoxicants,including alcohol or illegal drugs,
by any employee or agent engaged in services to the City under this Agreement while on City property
or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of
and shall comply with its responsibilities and obligations under the U.S.Department of Transportation
(DOT)regulations governing anti-drug and alcohol misuse prevention plans and related testing. City
shall have the right to request proof of such compliance and Contractor shall be obligated to furnish
such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
Professional Services Agreement for Advanced Engineering and Environmental Services,Inc.
FY 2015—FY 2016
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instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor's rights, including the right to compensation or duties arising
hereunder,without the prior written consent of City. Any subcontractor or assignee will be bound by
all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor's compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non-Waiver: A waiver by either party any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party's right to enforce such term or
conditions or to pursue any available legal or equitable rights in the event of any subsequent default
or breach.
19. Attorney's Fees and Costs: That in the event it becomes necessary for either Party of
this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to
give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled
to reasonable attorney's fees and costs,including fees, salary, and costs of in-house counsel to include
City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties,the parties may invite an independent,disinterested mediator to assist
in the negotiated settlement discussions.
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FY2015—FY 2016
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b. If the parties are unable to resolve the dispute within thirty(30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor's indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not
be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to
which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable,the
balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties other
than as set forth in this Agreement. All communications, either verbal or written, made prior to the
date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this
Agreement by reference.
30. Extensions: this Agreement may,upon mutual agreement,be extended for a period
of one year by written agreement of the Parties. In no case, however,may this Agreement run longer
than three(3)years.
Professional Services Agreement for Advanced Engineering and Environmental Services, Inc.
FY 2015—FY 2016
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**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
IN WITNESS WHEREOF,the parties hereto have executed this instrument the day and year
first above written.
CITY OF BOZEMAN, MONTANA ADVANCED ENGINEERING AND
ENVIROMENTAL SERVICES,
CONTRACTOR
By�� B
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Chris Kukulski, CityManager Nate eisenbura PE
Print Title: D r AA'se44 ,-.--
APP VED_ ,', O FORM:
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Greg-Sullivan,Bozeman City Attorney
Professional Services Agreement for Advanced Engineering and Environmental Services, Inc.
FY 2015—FY 2016
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Exhibit A
Bozeman Drought Management Plan Scope and Fee Summary
City of Bozeman, Montana December 8th2015
Task 0.0-Project Management
Tasks • Overall Management of Schedule and Budget for Project
• Communication and Coordination with Drought Management Team and
Gallatin County Stakeholders
Deliverables • Monthly Progress Reports
Proposed Hours/Fee • 10 Hours
• $2,020
Task 1.1--Drought Management Team Formation
Tasks • ENGINEER shall assist the City's Water Conservation Specialist with
formation of the City's Drought Management Team by providing
recommendations and briefing potential members on the nature of
their involvement.
• Incorporate Drought Management Team into the Drought
Management Plan development process
Deliverables • Drought Management Team Memo
Total Proposed Hours • 21 Hours
and Fees • $3,522
Task 1.2-- Vulnerability Assessment
Tasks • ENGINEER shall prepare a Drought Vulnerability Assessment for the City.
Vulnerability Assessment shall be used as the basis of mitigation and
response measures.
• Vulnerability Assessment shall utilize previous and current work being
completed for the Water Distribution Risk Assessment Response Plan
and the Water Facility Plan Update. Watersheds and infrastructure shall
be described in regards to vulnerability to drought, fire or acute water
shortage due to infrastructure maintenance or repair.The technical
memorandum shall include the following sections.
o History and Severity of Drought in the Region
o Potential Climate Change Impacts
o Population Growth and Water Demand
o Summary of Water Resources, including Water Rights
• Hyalite Reservoir
• Hyalite/Middle Creek F
■ Sourdough Creek
■ Lyman Spring
Deliverables • Vulnerability Assessment Technical Memorandum
Total Proposed Hours • 32 hours �€
and Fees • $6,464
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Exhibit A
Bozeman Drought Management Plan Scope and Fee Summary
City of Bozeman, Montana December Stn 2015
Task 1.4— Drought Monitoring Plan
Tasks • ENGINEER shall prepare a Drought Monitoring Plan for the City. Drought
Monitoring Plan shall include the following
o Description of potential data (parameters)that the City may use to
monitor drought conditions, including advantages and disadvantages.
o Development of final list of parameters that the City shall regularly
monitor to assess drought stage.The list will be developed in close
communication and coordination with City staff.
o Develop Monitoring spreadsheets the City will use to compile the
selected parameters that the City will use to monitor drought.
Automate drought monitoring data importation to the maximum
extent possible, including communication/coordination with the
appropriate public agencies to access databases.
o Ranges for each parameter selected will be correlated with a
numerical drought stage score.
o A criticality/weighting factor will be applied to each parameter
based on the effectiveness/importance of the parameter to the City's
water supply.
o Drought stage scores for each parameter, multiplied by the
corresponding weighting factor,will be compiled (using
spreadsheets) into a single drought stage score which will be used
with judgement by the Drought Management Team to declare
drought stages.
o ENGINEER will use historic data to populate the resulting
spreadsheets and determine, with City's collaboration, if the resulting
drought stages recommended by the calculations are appropriate. If
the results are determined to be under or overly conservative,the
ranges,scoring and weighting factors will be adjusted as needed to
improve the drought stage determination.
Deliverables • Drought Monitoring Technical Memorandum
• Joint Vulnerability Assessment/Drought Monitoring Workshop
Total Proposed Hours • 88 hours
and Fees • $14,296
Task 1.5-- Drought Mitigation Plan
Tasks • ENGINEER shall prepare a Drought Mitigation Plan for the City. Drought
Mitigation Plan shall provide actions, programs and/or strategies that the
City can implement to mitigate the risk of drought causing a water
shortage. Mitigation Plan shall include the following, at minimum:
o Goals and objectives for the City's Mitigation Plan (decreasing
... ............. ... . ... .................................................... ..
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Exhibit A
Bozeman Drought Management Plan Scope and Fee Summary
City of Bozeman, Montana December 8th, 2015
consumptive use, developing supply augmentation, etc).
o Description of the City's current and planned Water Conservation
Program activities and known impacts to date.
o Identification and description of water rights management and water
supply augmentation tools(dry year leasing of water rights, review
and revision of reservoir operation plans, aquifer storage and
recovery, etc.).This work shall be coordinated with current, related
work the City is doing(e.g., Non-Potable Irrigation Study, Wellfield
Study and Lyman Spring Study.
Deliverables • Drought Mitigation Plan Technical Memorandum
Total Proposed Hours • 44 hours
and Fees • $7,496
Task 1.6— Drought Response Plan
Tasks • ENGINEER shall prepare a Drought Response Plan for the City. Drought
Response Plan shall outline actions that the City will take in response to
drought declarations resulting from the Monitoring Plan (Task 1.4).The
Response Plan shall include the following, at minimum:
o Identification of water saving goals desired for each stage of drought.
o Development of a response plan that will be triggered by each
successive stage of drought declaration.
o Outline of the response plan shall be provided in worksheet format
for the Drought Management Team's use. Response plan may include
items such as public drought education, demand reduction requests
or required restrictions, ordinances, surcharges/fines,water wasting
penalties, incentives for compliance,system operational changes, etc.
o Preparation of Press Releases for the Drought Management Team's
use corresponding to each drought declaration, including what is
being requested from the public.
Deliverables • Drought Response Plan Technical Memorandum
Total Proposed Hours • 60 hours
and Fees • $8,520
Task 1.7-- Operational and Administrative Framework Plan
Tasks • ENGINEER shall prepare an Operational and Administrative Framework
Plan for the City. Operational and Administrative Framework shall
identify who is responsible for each component of the Drought
Management Plan.
o Roles and responsibilities for each member of the Drought
Management Team shall be clearly identified.
o Flow chart showing how information and actions should progress will 4i
be provided.
Deliverables • Operational and Administrative Framework Technical Memorandum
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Exhibit A
Bozeman Drought Management Plan Scope and Fee Summary
City of Bozeman, Montana December 8th, 2015
Total Proposed Hours • 19 hours
and Fees • $2,398
Task 1.8— Drought Management Plan Update Process Plan
Tasks • ENGINEER shall prepare recommendations for the City to routinely or
reactively update the Drought Management Plan.
o Improvements to water supply forecasts and on-going automation
will be incorporated.
o Roles and responsibilities for each member of the Drought
Management Team shall be clearly identified.
o Flow chart showing how information and actions should progress will
be provided.
Deliverables • Drought Management Plan Update Process Technical Memorandum
Total Proposed Hours • 11 hours
and Fees • $1,502
Task 1.9— City of Bozeman Drought Management Plan
Tasks • ENGINEER shall compile all of the components of the Drought
Management Plan into one complete document,with chapters
corresponding to each technical memorandum,and all appendices,
including worksheets. Document shall be a single, searchable Adobe
Acrobat document, including cross-reference and internet links for key
components(e.g., online monitoring parameters and indices).
Deliverables • Drought Management Plan
Total Proposed Hours • 28 hours
and Fees • $4,936
Task 1.10— Presentations, Reviews and Final Document
Tusks • ENGINEER shall assist with presentation,or present final Drought
Management Plan to City Commission.
Deliverables • Drought Management Plan final presentation
Total Proposed Hours • 8 hours
and Fees • $1,616
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Exhibit A
Bozeman Drought Management Plan Scope and Fee Summary
City of Bozeman, Montana December 8th, 2015
Fee Summary:
Task No. Descriptor Fee
Task 0.0 Project Management $2,020
Task 1.1 Drought Management Team Formation $3,522
Task 1.3 Vulnerability Assessment $6,464
Task 1.4 Drought Monitoring Plan $14,296
Task 1.5 Drought Mitigation Plan $7,496
Task 1.6 Drought Response Plan $8,520
Task 1.7 Operational and Administrative Framework Plan $2,398
Task L8 Drought Management Plan Update Process $1,502
Task 1.9 City of Bozeman Drought Management Plan $4,936
Task 1.10 Presentations, Reviews and Final Document $1,616
Reimbursable Expenses (Travel, Lodging and Document Production) $1,265
Total Estimated Fee: $54,035
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