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HomeMy WebLinkAbout1990-10-22 , ;0\ i ~ i '". MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA October 22, 1990 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, October 22, 1990, at 3:30 p.m. Present were Mayor Hawks (ab- sent from 4:25 p.m. to 4:50 p.m.), Commissioner Goehrung, Commissioner Frost, Commis- sioner Swanson, Commissioner Knapp, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - October 9 and October 15, 1990 Mayor Hawks deferred action on the minutes of the regular meeting of October 9, for a period of one week. It was moved by Commissioner Goehrung, seconded by Commissioner Frost that the minutes of the regular meeting of October 15, 1990 be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Re uest for permission to address Commission re Sculpture Park - Bozeman Beautification ommittee City Manager Wysocki stated that the Beautification Committee has requested an op- portunity to address the Commission. Ms. Tutti Meeks, Beautification Committee, briefly updated the Commission on their efforts concerning the North 7th Avenue Sculpture Park. She stated that at the last Beautification Committee meeting three citizens expressed concern about potential parking problems at the subject site, particularly with the Chamber of Commerce information booth being incorporated into the plans. Ms. Meeks reminded the Commission that when the Sculpture Park was originally de- signed, it did not include the Chamber of Commerce information booth. She noted that the idea of adding the information booth to the site was discussed later in the process; and the Committee accepted it as a good idea. She noted that the plans have been revised ac- cordingly, distributing to the Commission the latest design for this project. She noted this includes a 25-foot graveled turn-around area at the northern edge of the site; howev- er, citizen input has questioned whether that would be large enough to turn a long trailer 10-22-90 .','.'",.: t . ; - 2 - or motor home. She also stated that residents of the area have expressed concern that this proposed relocation of the information booth could result in additional traffic on their streets. She stated that concern has also been expressed that the proposed parking lot will only invite people to stay overnight. Ms. Meeks stated that, following consideration of the various concerns expressed by citizens, the Beautification Committee is recommending that the original proposal to con- struct a sculpture park be resurrected, and that the Chamber of Commerce information booth be accommodated if that can be accomplished without negative impact to the original project. She noted it is important that the parking lot for this project not become its fo- cal point. She stated, rather, that the green space should be visually appealing and an asset to the community. Ms. Tutti Meeks then suggested that if the Chamber of Commerce information booth is not incorporated into the Sculpture Park, it could possibly to incorporated into the new expansion of the GranTree Inn, where it would be close to both the GranTree Inn and the Holiday Inn and substantial parking lots. Responding to Commissioner Frost, Ms. Meeks stated that no parking problems are incurred at the present information booth location, since it is located on the edge of the large Bozeman Inn parking lot. She then noted that any relocation of the information booth should not encourage on-street parking because of the dangers that could be in- curred, especially for small chi Idren. Commissioner Swanson suggested that an ad hoc committee be established to consid- er alternatives that would allow the Chamber of Commerce information booth to be located at the Sculpture Park. He noted that the six-member committee should be comprised of someone from the Chamber, the Oirector of Public Service or the Street Superintendent or both, a City Commissioner, a representative of Darigold, a resident of the area and some- one from law enforcement. He expressed a desire to find an alternative to make this plan work, noting that the Chamber will be slightly to aggressively disappointed if the informa- tion booth cannot be incorporated. Commissioner Knapp suggested that at some time in the future, the North 19th Ave- nue interchange may absorb the Chamber's information booth. Responding to questions from the City Manager, Ms. Meeks stated that she has in- formed Ms. Daria Joyner at the Chamber of the Committee's recommendation to the Commis- sion. She then indicated she does not know the addresses of those citizens who spoke at the last Committee meeting. Mayor Hawks expressed an interest in appointing an ad hoc committee as suggested by Commissioner Swanson and asked if any Commissioner is willing to serve. Commissioner Swanson indicated he could serve if no one else wants to. The Mayor suggested that if 10-22-90 f !' - 3 - Commissioner Swanson can set a meeting time, he will try to participate in the committee's activities. Director of Public Service Forbes suggested that State Highway Department input should be sought for this project, noting he feels some misinformation exists about a po- tential curb cut at this location. He then indicated that he could relay that type of infor- mation to the ad hoc committee without the need to appoint a Highway Oepartment rep- resentative. Ms. Tutti Meeks then cautioned the Commission to consider the costs involved in developing the Sculpture Park, particularly since the Beautification Committee is on a Iimit- ed budget. Ms. Meeks stated that Mike Cok, attorney representing Darigold, has signed and returned the memorandum of agreement with the City for this proposed land exchange; and Ray Center has been retained to do the survey work on the two parcels. She then en- couraged the Commission to complete its actions as quickly as possible so that the project can be completed. The Commission thanked Ms. Meeks for her presentation. Proclamation - "United Nations Day" - October 24, 1990 The City Manager stated that Mayor Hawks had requested this item be placed on the agenda. Mayor Hawks read and signed the "United Nations Oay" proclamation. He then pre- sented that proclamation to Or. Howard Busching. Dr. Howard Busching thanked the Commission for the proclamation, noting he feels this is a newsworthy item. He noted that the proclamation asks people in the community to give attention to the purposes, aims and activities of the United Nations; and they must be informed so they can respond. He then asked who will publicize the contents of the proc- lamation; and the Mayor asked him to do so. The City Manager presented Ordinance No. 1319, as prepared by the City Attor- ney, entitled: ORDINANCE NO. 1319 AN OROINANCE OF THE CITY COMMISSION OF BOZEMAN, MONTANA, AMENDING ORDINANCE NO. 1130, AS CODIFIEO IN SECTION 2.28.030 OF THE BOZEMAN MUNICIPAL COOE, CHANCING THE QUALIFICATIONS FOR CITY JUDGE, ANO AS CODIFIEO IN SECTION 2.28.040 OF THE BOZEMAN MUNICIPAL COOE, AMENOING THE CITY JUOGE'S SALARY. The City Manager reminded the Commission that they had provisionally adopted this 10-22-90 . .'.;.;\~,,!~:YI. '. .",~~~~';.: - 4 - ordinance at their meeting of Ottober 9, 1990. He then indicated that one sentence has been added to Section 2.28.040, which stipulates that for purposes of health/medical insur- ance, this will be considered a half-time position. He noted that this sentence is limited to insurance purposes only, and does not reflect the actual amount of time it takes to do the job. He then recommended that the ordinance be finally adopted as revised. Responding to Commissioner Swanson, the City Attorney indicated that under the State statutes, the City is not required to provide health/medical insurance for elected of- ficials; however, under the City's personnel manual, such benefits may be provided if a position is considered half-time or greater. It was moved by Commissioner Frost, seconded by Commissioner Swanson that the Commission finally adopt Ordinance No. 1319, amending Sections 2.28.030 and 2.28.040 of the Bozeman Municipal Code, changing the qualifications for City Judge and amending the salary therefor. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor Hawks; those voting No, none. Appointment of subcommittee to review applications for City Judge; ratify appointment of interim Judge City Manager Wysocki suggested that the Commission appoint a sub-committee to re- view the applications for City Judge, and submit a recommendation to the Commission for consideration. He then noted it appears that it will be necessary to appoint an interim Judge to serve from the time Judge Frost leaves the bench until the new Judge has at- tended the mandatory court school during the second week of November. He indicated there are two individuals locally who have been certified through the court school; and it appears that appointing an interim Judge will not be difficult. Mayor Hawks suggested that the committee to review the applications be expanded to include two Commissioners, City Manager, City Attorney, representative of the civil lib- erties, and a retired Oistrict Judge. He noted that Steve Ungar, an ACLU attorney, has indicated a willingness to serve; and he suggested that Joe Gary could be contacted as a retired judge. Commissioner Goehrung asked about specific statutory provisions for filling of the City Judge position. The City Attorney responded that the State statutes stipulate that the City Commis- sion shall appoint a City Judge in the event of vacancy, but does not specify the process to be followed. Commissioner Swanson suggested that someone from law enforcement could help to round out the proposed committee, possibly a retired Police Chief. 10-22-90 .,' ~ e' ; - 5 - City Manager Wysocki reminded the Commission that, by statute, the person ap- pointed to serve as City Judge must attend the State's training sessions; and the next session is November 12-16, 1990. He also suggested that, in light of the training costs incurred, the Commission may wish to consider appointing an individual who is interested in filing for election in 1991. It was moved by Commissioner Swanson, seconded by Commissioner Knapp that the Commission appoint a committee comprised of two Commissioners, a City staff member, a representative from the legal profession who has served as both an attorney and a judge, a representative from the AClU, and a representative from the law enforcement profession, to review the applications for City Judge and submit a recommendation to the Commission. The motion carried by the following Aye and No vote: those voting Aye being Commission- er Swanson, Commissioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. Mayor Hawks asked for any Commissioners interested in serving on this committee; Commissioner Goehrung and Commissioner Knapp volunteered. The City Manager suggested that the Commission ratify appointment of an interim judge at next week's meeting; the Commission concurred. ... Street between North Wallace Avenue and The City Manager submitted to the Commission a staff report from the Oirector of Public Service, dated October 17, 1990, regarding Jim Caffrey's request for vacation of East Aspen Street between North Wallace Avenue and North Ida Avenue. He then con- curred in the Director of Public Service's recommendation that action on this request be tabled indefinitely, until the transportation plan update has been completed and until the conditions of the conditional use permit for lone Mountain Gymnastics have been met. Commissioner Swanson announced his conflict of interest, and stated that he will not vote on this agenda item. It was moved by Commissioner Knapp, seconded by Commissioner Goehrung that the Commission acknowledge receipt of the staff report, and table action indefinitely, until af- ter the transportation plan update has been completed and the conditions of the conditional use permit for lone Mountain Gymnastics have been met. The motion carried by the fol- lowing Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. Commissioner Swanson abstained. 10-22-90 'i', , ' - 6 - b West Grant Street, South City Manager Wysocki submitted to the Commission a memo dated October 19, 1990, from Director of Public Service Phill Forbes outlining a proposed parking restriction pro- gram. Director of Public Service Forbes stated that, attached to his memo is a memo from Street/Sanitation Superintendent Roger Sicz along with maps describing the proposed pro- gram. He stated that this program would be developed in three phases; and it would in- clude a total area generally bounded by West Babcock Street, North Church Avenue, West Grant Street and South 8th Avenue. The Oi rector stated that the streets located in the subject area are paved, but nar- rower than current street standards. He noted that in the past, the City has been crit- icized for not plowing this area; however, with the narrowness of the streets and vehicles parked on both sides, the grader can only travel down the middle of the street and may not plow to either side, since cars would be buried. He stated that leaf removal in the fall and street sweeping in the summer is also very difficult to accomplish. The Oirector indicated that, in light of the newly created street maintenance districts, the City staff has prepared this proposed program to ensure that this section of the community receives the services for which it is paying. Director of Public Service Forbes then reviewed the proposed program, as follows. Parking would be restricted to one side of the street only during regular business hours (8:00 a.m. to 5:00 p.m.) four days per week. Signs would be posted on the odd num- bered sides of the street which would restrict parking on Mondays and Tuesdays; and sim- ilar signs would be posted on the even numbered sides of the street to restrict parking on Wednesdays and Thursdays. The Director cautioned that the first priority would remain arterials and snow removal routes; and posting of these signs would not ensure that the streets will be plowed every time it snows. He then emphasized the fact that the proposed restrictions would be in effect only during regular business hours; therefore, impact on residents of that area should be minimal. The Oirector of Public Service stated that the proposal before the Commission at this time is for Phase only, which is generally bounded by West Grant Street, South 8th Avenue, West College Street and South Grand Avenue. He noted that Phases II and III would be implemented after posting of signs for this phase has been completed. Mayor Hawks expressed concern that the subject area currently incurs a parking overload problem because of University students parking off campus; and this proposal would reduce the amount of available parking by 50 percent on most days. He then sug- gested the possibility of deferring this proposal until such time as additional on-campus 10-22-90 .~t - 7 - parking is provided. The Mayor then noted that the wintertime complaints which he has received are not generally from this subject area, but more from the west and north sec- tors of the community. The Mayor stated that the Commissioners have recently been reviewing the entryway corridors and evaluating signage. He noted that official signage seems to be part of the problem in those areas; and this program proposes a tremendous proliferation of official signs in a residential area. He then suggested it might be possible to improve the appear- ance of official signs, noting that they can look bad as they become old. Mayor Hawks then yielded the gavel to Commissioner Swanson and left the meeting at 4:28 p.m. Commissioner Knapp stated that one of the residents in Phase I I of this program was upset about this proposal, noting that the streets are never plowed in that area; and these proposed parking restrictions would only create a great inconvenience for the few times that the street would be plowed. She noted that resident indicated that the posting of temporary signs when work is to be done has worked very well; and that process should be continued. Commissioner Goehrung reminded the Commission that the intention of creating a street maintenance district was to provide an equal amount of service throughout the com- munity. He noted the character of the streets in that area, particularly during the winter when having cars parked on both sides of the street reduces the driving area to one lane only. He stated that if this is the mechanism needed to ensure that this subject portion of the community receives its fair share of services, then he supp<;>rts the proposal and feels it should be implemented. He noted there is a factor of inconvenience involved; however, the issues of maintenance and the City's responsibility to ensure traffic movement are fac- tors that must be addressed as well. Commissioner Frost stated he lives within the proposed Phase I I I; and the only maintenance problem he has seen is snow removal. He noted that the temporary signs seem to work well for leaf removal and street sweeping; and he feels that same process could be used for the few times snow plows are used on those streets each year. The Commissioner then asked what costs are involved in the installation of the proposed signs. Oirector of Public Service Forbes stated that each sign will cost $60 to $65, in- stalled, including labor and materials. He indicated that 340 signs are needed for Phase I, which covers 37 blocks, at an estimated total cost of $22,300. Commissioner Knapp asked about the costs of using temporary signs, rather than posting permanent signs. The Oirector responded he cannot project those costs. He then noted that to use those signs is labor intensive, plus the signs are not durable. 10-22-90 , .J;" - 8 - Mayor Pro Tempore Swanson expressed concern that 340 signs of this type will have a major impact on the neighborhood. He then noted interest in gaining input from the neighborhood, possibly through a survey similar to the one on the garbage collection pro- gram, which was recently mailed. He also suggested that a more durable temporary sign might provide for the necessary clearing of parked cars while not polluting the neighbor- hood with signs of a permanent nature. City Manager Wysocki noted that one of the comments raised during the creation process for the street maintenance districts was that the City does not maintain the neigh- borhood streets adequately; and this program is in response to that observation. Commissioner Frost stated support for Mayor Hawks' suggestion that signs more compatible with the neighborhood be considered. He also stated he feels it is important to gain input from the neighborhood before implementing this type of program. Commissioner Knapp suggested that installation of signs may be premature, noting it would be difficult to convince people that this is a positive step. Director of Public Service Forbes reminded the Commission that the Uniform Traffic Code is rather inflexible; and it sets forth the standards which all official signs must meet. He noted that in most blocks, three signs will be required on both sides of the street because of the distances and breaks in the curb. Mr. Tim Jacobsen, 912 South 3rd Avenue, stated he lives in the proposed Phase J area; and stated opposition to this proposed program. He noted that the posting of signs will restrict parking, but it does not guarantee that the streets will be plowed any more often than they are at present. He stated that at the present time, the City plows only the middle of the street when it does plow; and people seem to feel that is satisfactory. He noted that it appears that one of the reasons these restrictions are proposed is because the City's plow hit a car buried in a snow bank last year. He stated that the City does have a 48-hour parking restriction; and enforcement of that regulation would eliminate the need for this new process. He also.. questioned why residents should be inconvenienced for at least two days a week when temporary signs would accomplish what is desired. He stated he feels the estimated $22,000 could be better utilized for plowing than for signage. Street/Sanitation Superintendent Roger Sicz stated that at the present time, the City crews do not plow the streets in this residential area unless the snow is deep, caus- ing ruts that make movement of traffic nearly impossible. He noted that when that occurs, the motor grader runs down the middle of the street, flattening the ruts; however, the snow is not plowed to the sides because it would bury all of the parked cars. He indicat- ed that staff has attempted to develop a program which would provide street maintenance for all areas of the community, particularly since the street maintenance program has been implemented. He also noted that safety of residents in the community must be addressed; 10-22-90 - 9 - and emergency vehicles must be able to gain access. Mayor Hawks returned at 4:50 p.m. Oirector of Public Service Forbes stated there is not time to seek and receive public input and then install signs before the frost is in the ground. Commissioner Knapp commended the staff for coming forward with this proposal; however, she suggested there may be better alternatives. Mayor Pro Tempore Swanson returned the gavel to Mayor Hawks. Break - 4:53 to 4:58 p.m. Mayor Hawks declared a break from 4:53 p.m. to 4:58 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion re letter from Peg Hileman dated October 6, 1990 and potential acceptance thereof The City Manager reminded the Commissioners that they had requested this item be placed on the agenda for discussion. Commissioner Knapp suggested that the Commission retain Ms. Hileman as a member of the Senior Citizen Advisory Board, particularly in light of the fact that she plans to return to Bozeman in the next month or so. She noted Ms. Hileman is knowledgeable in this field. She also noted that to complete the application process and appoint someone to replace her on this board could take almost a month. She then suggested that if Ms. Hileman finds she must be out of town for a much more extended period of time than anticipated, the Commission may wish to reconsider the appointment. The Commission concurred with Commissioner Knapp's comments, and reaffirmed the original appointment. Oiscussion - items of specialness to be considered for entryway overlay corridor applica- tions - North 7th Avenue City Manager Wysocki stated the Commission had requested this item be placed on the agenda. Commissioner Knapp submitted a copy of her written comments, briefly reviewing them. She noted that there are more major trees set back from the street than one first notices, stating those trees mitigate many potential problems with signs. She noted that some of the oversized signs along this entryway could be improved by changing from a horizontal to a vertical orientation. She stated the improvement of the center islands would enhance this entryway, noting safety issues must be carefully considered in any im- provements. Commissioner Knapp suggested a radical solution would be to make North 7th Ave- 10-22-90 - 10 - nue a frontage road, moving the through traffic to the west between Durston Road and West Oak Street. She noted this would shift the campus traffic to North 11th Avenue, and would also reduce the amount of traffic on West Main Street as well. She noted that the de,,:,elopment of West Oak Street will help to create a west bypass for this street. She then noted that there are too many signs along North 7th Avenue; and internal inconsis- tencies arise. She also stated that the tattered remnants of colored flags create visual pollution at more than one business location. Mayor Hawks highlighted the six points in his written comments. He noted that North 7th Avenue has good examples of both sign proliferation and coordination; and sign clutter is a major consideration. He noted that the portion of the street lying between the Bozeman Inn and Gallatin Valley Furniture is a good example of how the street should look. Mayor Hawks stated that failure to maintain landscaped areas, and the seedy-looking Highway Oepartment right-of-way are major negatives in this area. He then reviewed the six signs which he determined to be the biggest and worst, noting that if they were changed to conform with the current standards, it would have a substantial impact. He suggested that as one moves away from the interstate, he feels a 30-foot-high sign, if somewhat removed from the street, would be acceptable, provided the surrounding land- scaping is effective. He also noted that vertical signs seem to be more aesthetically forgiving than horizontal signs. The Mayor then suggested that clustered vertical vegetative plantings, strategically placed, would help to break up all of the sterile hard surfaces of the buildings and as- phalt surfacing. Commissioner Frost concurred with the comments which have been submitted, noting that vertical landscaping would add scale to the street, which currently does not exist. He noted that, aside from that section of the street from Gallatin Valley Furniture to the Bozeman Inn, everything along the street seems to be flat and big. He also noted the lack of care, noting that many of the properties reflect disrepair for the most part. He stated that many of the signs, especially marque signs, have letters missing; and they have a generally run-down appearance. Commissioner Frost then cited the signs at Gallatin Valley Furniture and Frederick's as good examples, particularly with the landscaping that has been provided. He suggested that to bring other properties and signs into compliance with those examples would create a nice entryway. Commissioner Frost stated he does not believe an overall plan can be developed for North 7th Avenue because of the diversities which exist. He noted that the lots vary substantially in size and configuration; and he feels it is important that each appl ication be 10-22-90 ",~.S;;i:i""":'~:. ..". - 11 - considered on a case-by-case basis. Commissioner Goehrung noted that when he wants to find out about a community, he takes the center exit; therefore, he feels particular attention should be given to this entryway. He noted, however, that this effort will not be successful unless support is gained from the business owners along the street. Commissioner Swanson capsulized the character of the three entryway corridors which the Commission has considered. He noted that the Bridger/Rouse corridor Is very residential and industrial; West Main Street is agricultural and commercial; and North 7th Avenue is totally commercial. He stated that section of North 7th Avenue between the in- terstate south to Gallatin Valley Furniture is quite a nice corridor, with mature trees; and Darigold is an extremely attractive property. He noted, however, that at some point, the nice corridor stops very abruptly; and that area around the bus station does not provide the good impression he feels it should. Commissioner Swanson noted that on the other side of the street, Frontier Pies and Frederick's are very well maintained and attractive. He also suggested that improving the islands in the street could provide a dramatic entrance to the community. He then ex- pressed an interest in gaining leadership along North 7th Avenue which would encourage upgrading of those properties along the street. City Manager Wysocki asked whether the Commission wants the signs to be located below or above the canopy tree line. He also asked if the Commissioners are concerned about signs infringing on the skyline or views of the mountains to the north and the south, as they are with Bridger/Rouse and West Main Street. The City Manager reminded the Commissioners that the installation of sidewalks , and the location of those sidewalks as well as the snow storage area for both the street and the sidewalk, should be taken into consideration when additional landscaping is discussed. The City Manager noted that North 7th Avenue has two wide driving lanes going both directions as well as a parking lane. He then suggested the possibility of working with the State Highway Department to improve the existing islands in a manner that would not create additional liability. He noted that after unsuccessful efforts in Grand Junction, they were successful in utilizing arid-type plantings which were resistant to salt in creat- ing nice islands in the middle of the street. He suggested that the City could take re- sponsibility for upgrading the island in front of a business that has upgraded its proper- ty, thus providing incentive for the property owners to undertake those improvements. Commissioner Swanson noted that most of the signs look their best when near or slightly below the height of the building. He then noted one of the biggest problems with the flexibility of the code is justifying a 32-foot-high sign for one business while telling a business just a few doors down that a 32-foot-high sign wouldn't look good. 10-22-90 " ". ,. ,. '. - 12 - Commissioner Frost reiterated that he feels this corridor is a good example of site-specific design rather than an overall generalization . He then expressed concern about signs like the Taco Bell, which he characterized as a "freeway sign located one and one-half miles from interstate." He suggested that to place the sign at ground level would be much better, and would provide for better readability. Continued discussion - appointments to Commission's round table The City Manager reminded the Commission that they had requested this item be placed on the agenda. Mayor Hawks stated that he has contacted those whom he had originally recommend- ed and confirmed their willingness to serve. He then added the names of Greg Morgan, attorney; Paul Boylan, rural; and Tom Shea, Chamber of Commerce. Commissioner Goehrung stated he has been unable to find anyone from an environ- mental group who is willing to serve because of their present business commitments. Commissioner Frost stated he has confirmed all of those he has previously submitted and added the following: Paula Butterfield, Superintendent of Schools; and Jane Jelinski, County Commissioner. Commissioner Swanson submitted the names of Bruce Gerlach, banker; Gary Kenner, Bozeman Oeaconess Hospital; and John Keserich, taverns. He also replaced Page Dabney with Tim Owen. He also indicated that he has confirmed most of those whose names he had previously submitted. Mayor Hawks asked Commissioner Goehrung to pursue an appointment from the en- vironmental interest group in the community. He then briefly reviewed the following ap- pointments to the Commission's round table: Carl Bear, Paul Boylan, Paula Butterfield, Gary Clutter, Tom Cook, Tom Fellows, Bruce Gerlach, Scott Heck, Jane Jelinski, Gary Kenner, Helen Kerr, John Keserich, Mike Miles, Greg Morgan, Tim Owen, Mary Pohl, Steve Schnee, Laurie Shadoan, Tom Shea, Brad Stratton, Bob Utzinger, John Vincent, Jack Wiseman, Terri Wolfgram, and someone from an environmental group. Mayor Hawks then suggested that the Commission set the time for the initial meeting with the round table, to review the legislative package which was adopted at the League of Cities and Towns conference. Following discussion of the proposed time schedule submit- ted by the City Manager at last week's meeting, the Commission set the initial meeting for 5: 30 to 7: 00 p.m. on Tuesday, November 13. The Commission then discussed setting of the date for a second meeting, which would include newly-elected and incumbent legislators as well as any round table members interested in attending. The meeting was set for 5: 30 to 7: 00 p. m. on either Monday, Oecember 10, or Thursday, Oecember 13, depending on what day Alec Hansen, Executive 10-22-90 - .. - 13 - Director of the League, can be in attendance. // Appointments to Bozeman Area Bicycle Advisory Board City Manager Wysocki submitted to the Commission a memo from the Clerk of the Commission listing the fifteen applicants for this new board, along with a brief memo from Commissioner Swanson. Commissioner Swanson stated he had considered suggesting that the membership on this board be expanded; however, he indicated that he has since changed his mind and requested that the Commission now proceed with appointment of five members to this board, encouraging the remaining applicants to become active in providing input to the board. It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the Commission appoint William Barnes, David Baumbauer, John Harkin, Linda Olenicki and Charlotte Trolinger to the Bozeman Area Bicycle Advisory Board, with terms to expire on December 31, 1991. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commissioner Swanson, Commis- sioner Knapp and Mayor Hawks; those voting No, none. Appointment to CDBG Loan Review Committee The City Manager submitted to the Commission a memo from the Clerk listing the applicants for this committee. It was moved by Commissioner Frost, seconded by Commissioner Swanson that the Commission reappoint Robyn Erlenbush to the Community Development Block Grant Loan Review Committee, with ';~year term to expire on June 30, 1~ The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commis- sioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor Hawks; those voting No, none. Appointment to Transportation Coordinating Committee City Manager Wysocki submitted a memo from the Clerk of the Commission listing the applicants for this committee. It was moved by Commissioner Swanson, seconded by Commissioner Knapp that the Commission appoint Paul D. Weingart to replace Oick McConnen on the Transportation Coor- dinating Committee, with a term to expire on December 31, 1991. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commis- sioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. 10-22-90 -t - 14 - Recess - 5:51 p.m. Mayor Hawks declared a recess at 5:51 p.m., to reconvene at 7:00 p.m. for the purpose of conducting the scheduled public hearing and to complete the routine business items. Reconvene - 7:00 p.m. Mayor Hawks reconvened the meeting at 7:00 p.m., for the purpose of conducting the scheduled public hearing and to complete the routine business items. Public hearing - Final Draft 1990 Bozeman Area Master Plan Update, dated October 1990 This was the time and the place set for the public hearing on the final draft of the 1990 Bozeman Area Master Plan Update, dated October 1990. Mayor Hawks opened the public hearing. Planning Director Andy Epple presented the staff report. He briefly reviewed the process which has been followed for final adoption of this document, a process which be- gan in January. He noted that a sub-committee including representatives of both the City and the County have met over the past few months to develop revisions which would be acceptable to both governing bodies, so that one document would be mutually adopted by both entities. The Planning Oirector then highlighted the revisions to the document which the Commission had conceptually adopted on January 29, 1990, as follows. Page 21. Delete the first sentence on the page, which would provide public access to all drainages and Irrigation ditches. Page 26. The language has been revised to more accurately describe the solid waste landfill site and possible recycling programs. This change was requested by the County. Page 48. Remove reference to the planning jurisdictional boundary having to coin- cide with the zoning boundary. Also, language has been added to specify that the "qual- ity of life" is to be considered in development of any new jurisdictional area boundary. Page 54. Replace "developer exactions" with a broader statement to more accurately reflect the intent. Page 56. Add reference to "rural residential nodes." Pages 58-59. The section on rural residential nodes has been extensively revised, adding language to reflect its characteristics and expands on the options for development within those nodes. The Planning Olrector noted that th is section, and the nodes des- ignated on the accompanying map, dominated the discussions. Pages 59-60. The section on the rural residential land use designation has been 10-22-90 : . , - 15 - substantially revised and expanded to specify the three options for development within this area. Those options include (1) one dwelling per twenty acres, as is allowed under the old master plan; (2) subdivision review which would allow density bonuses on a sliding scale, in excess of twelve units per 100 acres, if subdivided lots are clustered and on one-acre lots; and (3) the planned unit development process, under which fifty percent of the property may be developed at densities in excess of one unit per acre, provided either central water or sewer or both is provided. Page 65. The procedure for amendments to the master plan have been slightly revised through fine tuning of the language in this section. The Planning Director distributed to the Commission copies of the revised maps which are to be included in the new master plan, noting that many of the footnotes which had appeared on the previous version have now been incorporated into the maps them- selves. 10-22-90 .~-'~::~- If .....1 . , - 16 - Commissioner Swanson asked for existing examples of rural residential developments which have water and/or sewer services; the Planning Director cited Riverside water and sewer districts and Rea sewer district as examples. Responding to questions raised by Ms. Susan Heller, Gallatin Gateway, Planning Oi- rector Epple reviewed the regulations for development under the planned unit development process within the rural residential nodes. Mr. Glen Vogel, 2016 Bridger Drive, asked how far the entryway corridor regu- lations extend on each side of the roadway. He noted that he owns approximately eighty acres in that area; and he is concerned that the various rights-of-way, easements and overlays will basically take the entire parcel. The Planning Oirector indicated that the entryway corridor regulations are concep- tual in nature at this time, noting it is important to maintain the aesthetic quality along both sides of an entryway. He then highlighted the uses which currently exist within the RS, Residential Suburban, and AS, Agricultural Suburban, zones in the immediate area of Mr. Vogel's concerns, noting that most of the existing uses are non-commercial in those two zones. Mr. Epple acknowledged that there are non-conforming uses to the south along Story Mill Road. Mayor Hawks closed the public hearing. Mayor Hawks stated that he has discussed definitions of arterials and collectors with the Planning staff, noting concern that there seems to be no uniform manner of assigning those designations by the various entitles which do so. He suggested that some method should be devised to ensure that the conflicts which can arise from the differing designa- tions be remedied. The Planning Oirector noted that those who drafted the master plan document did recognize that inconsistencies could exist between the City's classifications and the State Highway Department's classifications. He then noted that the update of the transportation plan is to be incorporated into the new master plan; and he feels that should address the issue. Mayor Hawks suggested that in the meantime, concerns of residents along arterials and collectors must be carefully considered. The Mayor then noted that he served on the subcommittee which prepared these re- visions. He noted that it was a compromise process which became difficult at times; and he feels no one is totally happy with the resulting document. Responding to Commissioner Goehrung, the Planning Oirector indicated that Mr. Vogel has expressed a desire to have his property at the corner of Story Mill Road and Bridger Drive designated as commercial; however, the old master plan designates that site as residential and so does the new plan. 10-22-90 . . - 17 - It was moved by Commissioner Knapp, seconded by Commissioner Goehrung, that the Commission direct staff to prepare a resolution adopting this revised master plan for consideration at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. Break - 8:00 to 8:07 p.m. Mayor Hawks declared a break from 8:00 p.m. to 8:07 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Oiscussion - FYI Items The City Manager presented to the Commission the following "For Your Information" items. (1) Memo dated October 18 listing the topics to be discussed at the Commission's meeting with the Missoula City Council on Friday. The Commissioners then made arrangements to meet at City Hal I at 7: 30 a. m. to leave for that meeting. (2) Copy of the information sheet which the Montana League of Cities and Towns office has prepared on <f}1~ (3) Copy of the survey on garage collection, disposal and billing which has been sent to a selected mailing list. (4) The City Manager submitted his weekly report, as follows. (1) A number of staff members and Commissioner Goehrung made presentations at the Leadership Bozeman II I session held on Thursday, since the City and County conducted a joint session on local government. (2) Discussed with Mayor Kemmis the topics for the joint meeting with Missoula. (3) Discussed the upcoming auction of Valley Unit lots with staff and others th is past week. (4) Announced that the Chamber retreat wi II be held at Big Sky on Thursday; he and Mayor Hawks will be in attendance. (5) Attended the GOC meeting on Wednesday. (6) Was in Salt Lake City over the weekend, where he was reminded of the lladopt-a-mile" campaign. He suggested such a program could help to keep the medians in North 7th Avenue and the interchanges cleaned up. (5) Commissioner Goehrung submitted the fOllowing. (1) Made presentations at both the morning and afternoon sessions of Leadership Bozeman II I. (2) Has set up a meeting of the steering committee to prepare the structure, guidelines and objectives for the ad hoc committee for Thursday. (6) Commissioner Frost reported on his meeting with next year's co-chairmen of the Downtown Bozeman Association. He noted that they are interested in beautifying Main 10-22-90 '. i' " . , " - 18 - Street; and he is going to attempt to coordinate their efforts with those of the Beautification Committee to minimize duplication as much as possible. He then noted that the co-chairmen have expressed their support for locating the performing arts center in the downtown; and they will review all possible parking options. (7) Commissioner Swanson submitted the following. (1) Requested an agenda item to review the goals which have been set for this fiscal year. He also suggested that the Commissioners may wish to bring forward some new goals to replace those goals which have been basically met, so that the Commission is prepared to roll into next fiscal year without having to spend a substantial amount of time developing goals. (2) Attended the GDC meeting on Wednesday and plans to attend the retreat scheduled for November 14. He then reported the following from that meeting: (a) Livingston and Helena have placed a 1-mill levy for economic development on the November ballot; (b) the GDC announced that in the past thirty days, they have received twenty requests for information; and (c) Belgrade has received its certified city status. He then suggested that a congratulatory letter from the Commission may be in order. (3) Showed the Commission a plastic bag from Wheat Montana, noting that if one takes thirteen sacks back into the store, he can receive a free loaf of bread. He then suggested that it may be beneficial for the Beautification Committee to make an award each month for this type of innovative idea. Commissioner Knapp submitted the following. (1) Attended the Broad Valleys area regional pre-conference for the Governor's conference on libraries in Helena last Monday. She noted that 87 participated in this conference, the largest in the State. She noted that four delegates were elected to the Governor's conference in January; and she was elected as the government official. (2) Attended the Leadership Bozeman I I I session on Thursday, noting that the City Manager, Commissioner Goehrung and staff made excellent presen- tat ions . Mayor Hawks submitted the follOWing. (1) Participated in the tour of North 7th Avenue on Sunday afternoon. (2) Will be attending the Chamber retreat on Thursday as the City Commission's representative. (3) Announced the Board of Health meeting scheduled for 7:00 a.m. on Tuesday morning. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. for COBG economic It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the 10-22-90 ,.4" ~. "- . . .. ;. - 19 - Consent Items be approved as listed, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commis- sioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Adjournment - 8 :30 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Swanson, that the meeting be ad- journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor Hawks; those voting No, none. 10-22-90