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HomeMy WebLinkAbout1990-04-23 :: .,. MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA April 23, 1990 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 23, 1990, at 3:30 p.m. Present were Mayor Hawks, Com- missioner Goehrung, Commissioner Frost, Commissioner Swanson, City Manager Wysocki and Clerk of the Commission Sullivan. Commissioner Knapp was absent in compliance with Sec- tion 7-3-4322(2), M.C.A. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - April 16, 1990 It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the minutes for the regular meeting of Apri I 16, 1990 be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. Discussion - re uest for fundin deficit as submitted b Gallatin mpire Lions u City Manager Wysocki presented to the Commission a memo from Director of Public Service Forbes setting forth four items for consideration, and possible approval, of the Gallatin Empire Lions Club's request for subsidy, as follows: 1. Maximum amount of subsidy - $225.00 per month; 2. The subsidy is reviewable every six months; 3. The subsidy will be terminated by the City when the curbside pro- gram goes into effect; 4. A minimum three-month termination notice by either party is required. Mr. Paul Hayes, President of the Gallatin Empire Lions Club, stated he has re- viewed the memo as submitted by the Director of Public Service. He then asked several questions for clarification, including whether the agreement will be for only six months and what the starting date will be. He noted that one problem incurred by the Lions Club is that they must enter into an agreement with Reach, Inc., to provide the manpower for this program; and some assurance is needed that this subsidy will be for the length of that agreement. City Manager Wysocki responded that the agreement will be for a six-month period; however, he suggested that a renewal clause could be included. He then noted that one of the proposed provisions is that a three-month termination notice be provided, suggest- 04-23-90 - " - 2 - ing that the term of the Club's agreement with Reach, Inc., be set the same as the term of its agreement with the City. Commissioner Goehrung noted that the Lions Club has indicated that it processed 140 tons of recycled newspaper last year. He then stated that representatives of the Bozeman Daily Chronicle Indicated that they went through 740 tons of newspaper last year; and he cautioned that other newspapers received in the Bozeman area must also be fac- tored into the equation. He cautioned the Commission that the 140 tons of recycled news- paper is a small percentage of the total actually used; therefore, the positive impact on the landfill has not been dramatic. He then noted that he does not want the public percep- tion to be that the City is supporting this program as a substitute for its curbside re- cycling program. City Manager Wysocki assured the Commission that staff is moving forward with the curbside recycling program as quickly as possible; however, he cautioned that the entire process could take a good six months to complete. He encouraged the Commission to con- sider subsidizing of this program, with the stipulations set forth in the Director of Public Service's memo, to keep people in the habit of recycling their newspapers, particularly in I ight of testimony that has been submitted about recycl ing habits. The City Manager then suggested that the conversations which have centered around this issue could result in an increase in the volume of newspaper being recycled and asked the Commissioners if they wish to provide some flexibility in the proposed ceil- ing to ensure that the Lions Foundation does not subsidize the newspaper recycling pro- gram during the next few months. He noted that language in the agreement which stipu- lates that an increase in the volume of newspaper recycling could be cause for reopening of discussions might be appropriate. Mr. Hayes assured the Commission that the Lions Club will continue its efforts to streamline the recycling process and to cut the costs as much as possible to minimize the net loss. He noted one of the best ways to cut the costs is through public education and encouraging people to bundle their newspapers rather than throwing loose newspapers in the bins. He then stated that the Lions have tried putting baling twine at the bins so people can bundle their newspapers before dropping them in the bins; and in some in- stances it has seemed to work to an extent. He indicated that the Lions will make sure that baling twine is available at each of the bins, with the hope that public education no- tices will increase its usage. Commissioner Swanson noted that at last week's meeting, the Commissioners received copies of an article entitled liThe Paper Chase, II which was published in the April issue of the Farm Journal. He noted in that article the feasibility of baling paper and using it as a substitute for straw is discussed. He then asked if the Lions Club members would be 04-23-90 .. - 3 - willing to study this as a possibility in the Gallatin Valley and submit a report back to the Commission. City Manager Wysocki reminded the Commissioners that in Montana, straw is a readily available commodity because of the substantial amount of grain harvesting activity. Mr. Paul Hayes stated a willingness to research the matter and submit a report back to tf'~e Commission as soon as possible. He cautioned that if a shredder is not avail- able in Montana, the transportation costs involved could be prohibitive. Mr. Hayes then asked about the effective date of the proposed subsidy; following a brief discussion, the Commissioners agreed to set April 25 as the date. It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the Commission authorize and direct the staff to enter ,into an agreement for subsidy of the Gallatin Empire Lions Club newspaper recycling program, to be effective April 25, 1990. ensuring that the following items are ineluded: 1. Maximum amount of subsidy - $225.00 per month, however, an in- crease in volume may be a. basls for reopening of negotiations; 2. The subsidy is reviewable every six months, with an option for re- newal upon agreement by both parties; 3. The subsidy will be terminated by the City when the curbside pro- gram goes into effect; 4. A minimum three-month termination notice by either party is required. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Goehrung and Mayor Hawks; those voting No, none. Discussion - closing of interest from Beall Park Art Center Grant into General Fund - $486.43 The City Manager reminded the Commission that at last week's meeting, he had pre- sented a memo from Administrative Services Director Gamradt requesting that the Commis- sion close the interest monies from the Beall Park Art Center Grant; and the Commission tabled action for a period of one week. He then submitted to the Commission a letter from Mr. Terry Jelsing, Director of the Beall Park Art Center, which he had received this morning. He noted in that letter, Mr. Jelsing requests that the interest monies be donated to the Beall Park Art Center to help defray the costs of providing a warming hut for the skating rink as well as general facility maintenance. Administrative Services Director Gamradt briefly highlighted the terms of the energy conservation grant which the City had received on behalf of the Beall Park Art Center. He noted that the grant was a reimbursement grant, under which the City was reimbursed for actual expenses incurred. He stated that near the end of the grant period, the State forwarded the remaining $2 ,300 of the grant to the City in anticipation of its completion of the entryway doors. He noted that project was never completed; therefore, the State re- quested that the grant monies be returned, but that the City retain the interest earned. 04-23-90 r - 4 - He then indicated that staff is requesting authorization to close the interest from that ac- count, noting the options are to either close it into the General Fund or disburse those monies to the Beall Park Art Center. In response to a question from Commissioner Goehrung, the City Manager indicated that the City crews take care of the grounds around the Beall Park Art Center in the same manner that they take care of all other parks. He noted the lease requirement that the Center provide a warming area for ice skaters has been bothersome to the Center's staff; however, the park's needs must also be addressed. The City Manager then remind- ed the Commission that the five-year lease was just recently renewed; and all of the pro- visions contained within that lease were reviewed and reaffirmed. Commissioner Goehrung stated that with the change of directors, providing a warm- ing area, which cuts into classroom and gallery space, may not be an issue for the next few years. He then noted it appears that art centers go through an evolution process, with the first few years being devoted to establishing a track record and the next few years being devoted to seeking grant monies for expansion. He noted that when seeking grants, the lack of City sponsorship can become a problem. He acknowledged that the City does provide the facility and maintain the grounds; however, granting agencies are usually looking for a monetary commitment. Commissioner Goehrung then suggested that if the Commission decides to disburse the interest monies to the Beall Park Art Center, the letter of transmittal should specify that these monies are being forwarded as a result of their obtaining the original energy conservation grant and that this should not be construed as a guarantee that monies will be provided by the City in the future or on an on-going basis. It was moved by Commissioner Swanson, seconded by Commissioner Goehrung, that the Commission authorize and direct closing of the Beall Park Art Center Grant by dis- bursing the approximately $490 in interest monies to the Beall Park Art Center to cover a portion of the costs of providing a warming area for the ice skating rink and general facil- ity maintenance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. Pledged Securities as of March 31, 1990 In compliance with the provisions of Section 7-6-201 to 7-6-212, M.C.A., Commis- sioner Frost and Commissioner Swanson have examined the receipts of Depository Bonds and Pledged Securities held by the Director of Finance as security for City funds deposited in Bozeman banks. The inventory of the Depository Bonds and Pledged Securities was found to be in order. 04-23-90 -_._--_.__._._--_._-------------_._-----------~~------------------ ~ -- ". - 5 - It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the Commission approve the inventory of the Depository Bonds and Pledged Securities as of March 31, 1990, and a listing of these be set forth as follows: DEPOSITORY BONDS AND SECURITIES MARCH 31, 1990 RATE MATURITY RECEIPT NO. TOTAL AMOUNT FIRST SECURITY BANK - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with United Bank of Denver: North Slope Borough Alaska GO 9.5 06/30/90 312086 105,000.00 North Slope Borough Alaska GO 9.5 06/30/90 314724 45.000.00 Minn. Hgs. Fin. Ag. 9.10 02/01/93 144337 100,000.00 Blaine Minn. GO Tax lncr. 8.10 02/01/97 478054 100,000.00 Saint Cloud, Minn. GO RFDG 8.25 02/01/97 478625 100,000.00 State of Hawaii 11.5 08/01/90 181125 200,000.00 So. Dakota Health Ed Rev 6.70 09/01/90 069431 100,000.00 U.S. Treasury Notes 7.375 02/15/91 688641 1,000,000.00 SUB TOTAL - First Security Bank - Bozeman $1,750,000.00 Pledging Amendment to Repurchase Agreement: U.S. Treasury Note 8. 125 05/15/91 715953 1,000,000.00 U.S. Treasury Note 9.75 03/31/91 818226 300,000.00 Federal Farm Credit Banks 9.75 05/01/90 829234 500,000.00 Total to Repurchase Agreement $1,800,000.00 TOT AL - First Security Bank - Bozeman $3,550,000.00 MONT ANA BANK - Bozeman " Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with Federal Reserve Bank of Minneapolis: Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Flathead Co. SD #44 (Whitefish) 5.20 01/01/96 H943 120,000.00 TOTAL - Montana Bank of Bozeman, Montana $ 177,000.00 FIRST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with First National Bank of Minneapolis: 04-23-90 t - 6 - U.5. Treasury Notes 6.75 09/30/90 9893 200,000.00 TOT AL - First Citizens Bank of Bozeman - Bozeman $ 200,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provisions of Section 7-6-207, M.C.A., have this day certified the receipts of the Federal Reserve Bank of Minneapolis, the First Bank of Minneapolis and the United Bank of Denver for the Depository Bonds held by the Director of Finance as security, for the deposit for the City of Bozeman funds as of March 31, 1990, by the several banks of Bozeman and ap- prove and accept the same. ROBERT L. HAWKS, Mayor JOE N. FROST, Commissioner JAMES L. GOEHRUNG, Commissioner BEVERL Y H. KNAPP, Commissioner TIMOTHY SWANSON, Commissioner The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. Discussion - FY I Items The City Manager presented to the Commission the following "For Your Information" items. (1) Agenda for the Highway Commission meeting to be held on Apri I 25 in Helena. (2) Letter from Steve Custer, dated April 15, 1990, thanking the Commission for development of Jarrett Park. (3) Copy of a letter from Willis Vandiver to Keith Swenson, HPAC, stating a complaint about the existing zoning regulations in historic preservation and conservation districts. Mayor Hawks distributed to the Commission the response from the HPAC to Mr. Vandiver. (4) Copy of a letter transmitting the City's 1989 Industrial Pretreatment Program Annual Report to EPA. (5) Summary of the goals work session held last week. (6) Notice of the Montana League of Cities and Towns District 10 meeting to be held in Bozeman at 4:00 p.m. on Wednesday, May 9. The City Manager noted that the purpose of the meeting is to discuss possible leg- 04-23-90 .. ... - 7 - islative changes to be considered by the 1991 Legislature. He then suggested that this item, along with the Commission's goal for lobbying of federal, state and local agencies, be placed on next week's agenda for discussion. The Commission concurred. (7) The City Manager submitted his weekly report, as follows: (1) Cricket's is closed; and the fire safety improvements have not been made to that faci I ity. (2) The TCC meeting was held on Thursday. (3) A number of budget meetings were held this past week, with more scheduled in future weeks. (4) The State Solid Waste Bureau con- ducted a public hearing on Superfund monies for the Idaho Pole clean-up on Tuesday. They indicated it will take approximately eighteen months to complete studying the prob- lems, and before any work begins on the clean-up. He noted this item was first discussed in the early 1970's. (5) The spring clean-up campaign was conducted on Saturday; and City Hall, which was the Commissioners' responsibility, looks good. Approximately 750 people volunteered to participate in the clean-up activities on last Saturday and this com- ing Saturday. He noted that Project Good Turn, which is the Boy Scouts clean-up cam- paign, wi II be held on Saturday, April 28; and it is anticipated that many of the roadways will be cleaned during that time. (6) He distributed copies of a memo from Assistant Ron Brey. dated April 23, indicating that proposed amendments to the interim zoning ordinance will be submitted to the Commission for public hearing on May 14 or May 21. (7) He an- nounced that a tour of the Scientific Materials operation located on Ice Pond Road has been set for 7:30 p.m. on Wednesday, April 25, and asked which Commissioners will be attend- ing; all four responded in the affirmative. (8) Snowpack in Hyalite is 90 to 110 percent of normal. (8) The City Manager announced that four small units of timber are scheduled for timber sales this year; and an estimated 60 trucks will be crossing the Hyalite Dam this summer as a result of those sales. Conversations with various agencies involved re- vealed that this should not create any structural problems for the dam. He then stated that timber sales have been conducted in the past; and no problems have been incurred. Director of Public Service Forbes suggested that if anyone has any concern about the logging trucks using the dam, those comments should be forwarded to the Forest Ser- vice. Mayor Hawks asked if City personnel have discussed this issue with residents along the roadway. The City Manager responded that staff has reviewed the issue and has addressed those concerns which relate to the City. (9) Commissioner Goehrung stated that on Friday, he attended a meeting of the Governor's committee on solid waste disposal in Helena. He noted the 15-member committee 04-23-90 d' ... - 8 - was charged with establishing the State's policy on landfills and solid waste issues. He noted that funding for local governments to meet the siting and closing requirements is one issue to be addressed. (10) Commissioner Goehrung reminded the Commission that on Friday he will be in Missoula to participate in the Environmental Quality Council's meeting, and will discuss Bozeman's move toward curbside recycling. Commissioner Swanson stated that Mayor Kemmis has approached the City Commis- sion about meeting with the Missoula City Council, and suggested that if possible, it may be beneficial to have Commissioner Goehrung meet with Mayor Kemmis on Friday to let him know the Commission would be willing to participate in such a meeting. Mayor Hawks stated it was his intent to write a letter to Mayor Kemmis; however, he noted that personal contact would be better. ( 11) Commissioner Frost stated he attended the City-County Planning Board meet- ing on Tuesday night. Items of discussion included setting of goals for the upcoming year, which is tied to their budget requests; development of the transportation plan and the Board1s involvement therein; and the North 19th Avenue interchange. (12) Commissioner Frost distributed to the Commissioners a letter from Cecelia Vaniman, dated Apri I 12, 1990, in which she expressed concern about the proposed North 19th Avenue interchange and its relationship to other projects and road systems. (13 ) Commissioner Swanson asked Ms. Daria Joyner, Executive Director of the Bozeman Area Chamber of Commerce, about the meeting conducted on Tuesday with the North 7th merchants. Ms. Joyner stated the meeting went well, with approximately 25 merchants, Keith Swenson, Roger Craft and Planning Director Andy Epple in attendance. She noted topics of discussion included the status of the sign code and the master plan, as well as trans- portation. She noted that two suggestions made were removal of the medians along North 7th and reducing the speed limit. She stated that one concern expressed was that the changes on the Commission and the Planning Board seem to create changes in philosophy and policy. Ms. Joyner then stated she does not anticipate that the North 7th merchants will organize like the downtown merchants have; however, she does believe a core group will be identified that can serve to address the various issues that might arise. (14 ) Commissioner Swanson stated that he attended the monthly Gallatin Develop- ment Corporation meeting, which was held at Three Forks, briefly highlighting some of the items addressed at that meeting. (15) Commissioner Swanson stated that on Thursday, he attended the Wheeler Lecture; and on Friday, he attended the meeting to discuss environmental problems in the 04-23-90 Ii' , ~:. - 9 - Patagonia Region .of Argentina. (16 ) Mayor Hawks stated he met with members of Channel 6 regarding recycling and clean-up. ( 17) Mayor Hawks indicated that he attended the Wheeler Lecture on Thursday. (18) Mayor Hawks briefly highlighted the TCC meeting held on Thursday morn- ing. He noted the TCC reaffirmed its commitment to the North 19th Avenue interchange; discussed with disappointment the lack of funding to undertake the U. S. 191 project until at least 1992; and discussed the westward extension of Kagy Boulevard. The City Manager noted that the TCC asked the Planning Board to begin preparing the scope for the transportation plan, with the prel iminary work to be completed by the August 16 TCC meeting. He then reminded the Commission that the State is now indicat- ing that the U.S. 191 project is delayed until 1992; however, construction will not be com- pleted for additional two years. The Commissioners then discussed the U.S. 191 project, expressing concern that a stop light is desperately needed at the intersection of West College Street and West Main Street. They concurred it would be appropriate to approach the State Highway Depart- ment to see if some steps could be taken on an interim basis to ensure traffic safety at that intersection until the roadway construction has been completed. The Commissioners then asked staff to prepare a letter to be signed by the Mayor, expressing the City's concerns and asking that interim measures be taken. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Bou leva rd It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commis- sioner Swanson and Mayor Hawks; those voting No, none. Adjournment - 4:40 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Swanson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Goehrung and Mayor Hawks; those voting No, none. 04-23-90 - .