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HomeMy WebLinkAbout1990-05-07 i..~ ~". ~,- ~-Io' ; ;~ - , . ..:;. MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA May 7, 1990 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, May 7, 1990, at 3:30 p.m. Present were Mayor Hawks, Commis- sioner Goehrung (for the evening portion of the meeting), Commissioner Frost, Commis- sioner Swanson, Commissioner Knapp, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the yommissioners requested that any of the Consent Items be removed for discussion. Minutes - April 30, 1990 It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the minutes for the regular meeting of April 30, 1990 be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Introduction of new Assistant Chief of Police Chief of Police Boyer introduced to the Commission the new Assistant Pol ice Chief as of May 1, former Lieutenant Larry Conner. He noted that Lt. Conner is an 18-year veteran with the Bozeman Police Department, beginning his career in February 1972; being promoted to Sergeant in May 1979; and to Lieutenant in October 1983. He noted that the Assistant Police Chief has received extensive training through the MLEA and in-service training, as well as other training courses throughout the country. He has been active in the Montana Police Protective Association, having served as treasurer, secretary and legis- lative chairman. Chief Boyer noted that Assistant Chief Conner has assisted in many administrative duties since being promoted to Lieutenant, and he has done those duties with dedication and exce'l/ence. He stated that he anticipates the new Assistant will continue in his pro- fessional manner, seeing that the high standards of the department are upheld. City Manager Wysocki noted that two years ago, he approached Lieutenant Conner about developing an employee assistance program for City employees. He noted that Lieu- tenant Conner became actively involved in the process, and is personally responsible for its being in place today. The City Manager noted that Assistant Police Chief Conner has always been responsive to requests; and he is looking forward to working with the new 05-07-90 ~ < i ~ . ~ : ,~ i , . - 2 - Assistant in the future. The Commissioners shook hands with Assistant Police Chief Conner. 16 for a lat City Manager Wysocki submitted to the Commission a letter from Mr. Clair Daines, applicant for the Westfield Subdivision, Phase II, requesting clarification of Condition No. 16 for approval of the preliminary plat for that subdivision. The City Manager then requested that this item be delayed for a period of one week, due to a scheduling conflict. He noted that all parties involved have been contact- ed, so no one is present at this time. Discussion - proposed ordinance re creation of a street maintenance district City Manager Wysocki submitted to the Commission a proposed ordinance setting forth the method for maintenance of streets, alleys and public places and providing the method of paying the costs thereof, along with a memo from the City Attorney. City Attorney Becker briefly reviewed the memo which he had submitted. He noted that, before a street maintenance district may be created, a municipality must first adopt an ordinance stating that it intends to exercise the powers set forth by State statute. He stated that the proposed ordinance currently before the Commission accomplishes that. as well as repealing Ordinance No. 295, which was adopted in 1905 and later served as the authority for creation of Sprinkl ing District Nos. 5, 6, 7, 8 and 9. The City Attorney then highlighted the contents of the ordinance, noting that much of the language is taken directly from the statutes. He stated that it sets forth the meth- od for maintenance of streets, alleys and public places as well as providing the method of paying the costs thereof. The City Attorney stated that after the ordinance has been properly adopted, the Commission must then adopt the resolution of intention to create a city-wide street mainte- nance district and conduct a public hearing thereon. He noted that after the public hear- ing has been conducted, the Commission must make a decision on whether to create the district. If in the affirmative, the Commission must adopt a resolution creating said dis- trict. The City Attorney then stated that by the second Monday of August each year, the Commission must adopt a resolution levying assessments against all parcels within the boundaries of the district for the costs of the street maintenance program, with a public hearing to be held on that resolution prior to final adoption. City Attorney Becker then proposed that the Commission rescind the existing 05-07-90 ; '. , - 3 - sprinkl ing districts. He noted, however, that those districts should not be rescinded until July 1, which is the end of the current assessment year. He cautioned that. in the past, sprin kling districts have been assessed for services rendered; therefore, the assessment which will appear on the November special improvement district billing will be for services provided from July 1, 1989 through June 30, 1990. He noted that the assessments for the city-wide street maintenance district will be made in November for the period July 1, 1990 through June 30, 1991, based on the estimated costs for Fiscal Year 1990-91. The City Attorney noted, therefore, that those properties located within the current sprinkling dis- tricts will be assessed for both the sprinkling district and the city-wide street maintenance district for this one year. City Manager Wysocki noted that the amounts involved in the sprinkling districts were small enough that the costs could be assessed after the work had been completed and create no cash flow problems for the City. He noted that the city-wide street maintenance district is projected to generate approximately $500,000 in revenues; and the City does not have the cash flow capacity to carry the process for eighteen months. He cautioned the Commission that under the current proposal, the City will not receive any revenues for the first five months of the program, since the assessments will not be paid until November. In response to a question from Mayor Hawks, the City Attorney indicated that the statement specifying that the assessments shall be in an amount equal to not less than 75 percent of the entire cost of the work is a direct quote from the State statutes. Commissioner Swanson reiterated his interest in going through the process of creat- ing a street maintenance district and a tree maintenance district at the same time. He then asked if it would be possible to do so. City Attorney Be~ker stated that the process for creating a street maintenance dis- trict is specifically set forth in the State statutes; however, the process for creating a tree maintenance district is not. He then indicated that he will review the statutes under which the tree maintenance district is to be created and will try to mesh the two processes as much as possible. The City Attorney cautioned the Commissioners that, even if the processes are conducted simultaneously, it is important to keep the two maintenance dis- tricts separate. Commissioner Swanson encouraged the staff to work toward streamlining the pro- cess, running the creation of the street maintenance district and the tree maintenance dis- trict simultaneously if possible. The Commission concurred. Commissioner Swanson then stated that his preliminary research on what $50,000 in tree maintenance would accomplish reveals that approximately four streets like South Willson Avenue could be involved in tree trimming activities in one season. He noted that, given that example, he feels that the work accomplished through these funds would be no- 05-07-90 . . . i . - 4 - ticeable. It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the Commission authorize and direct the staff to proceed with the process for creation of a street maintenance district and a tree maintenance district, with those processes to be con- ducted concurrently whenever possible. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Knapp, Commissioner Frost and Mayor Hawks; those voting No, none. Third quarter budget review; authorize Mayor to sign budget amendments City Manager Wysocki submitted to the Commission a memo from the Administrative Services Director, along with budget amendments resulting from the third quarter budget review. Administrative Services Director Gamradt reminded the Commission that during the mid-year budget review an extensive number of budget amendments were required to in- crease the City's spending authority to include all monies not directly related to City op- erations, such as CDBG monies and debt service payments on special improvement district bonds. He then noted that following the third quarter budget review, staff is recommend- ing that $89,892 in additional funding authority be authorized. He indicated that figure includes $41,500 for the foundry settlement; and $25,000 to cover unanticipated fire de- partment personnel costs, due largely to the CVR Oak fire and covering one firefighter's extended leave due to injury. He noted the remainder of the $89,000 total is comprised of several small, routine items, as listed in his memo. The Administrative Services Director stated that the City appears to be realizing most of the revenue projections, except for the corporate license fees, which are collected by the State and then distributed to local governments. He noted that these fees, which are collected from banks based on their previous year's net profit, are lagging due to the low profits realized by banks last year; and the final figures are now projected at one-half the initial figures. In response to a question from Commissioner Swanson, the Director stated that the additional spending authority of $3,000 in City Court is to cover the vacation and sick leave costs of an unanticipated termination. He then noted that, per State statutes, City employees earn, carryover and receive termination pay for annual and sick leave. He further noted that the City is required to establish a designated reserve which will cover the City's liability for all unused vacation and sick leave hours. The Commissioners thanked the Administrative Services Director for the third quar- ter budget report, noting it was well done. It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the 05-07-90 , . . ~ . , , - 5 - Commission acknowledge receipt of the third quarter budget review, and authorize the Mayor to sign the attendant budget amendments. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commis- sioner Swanson and Mayor Hawks; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informa- tion" items. (1) Notice of a Montana Tax Reform Coalition meeting scheduled for 7: 00 a. m. on Thursday, May 17, 1990 at the Baxter. The City Manager asked the Commissioners if their attendance at this meeting could take the place of an agenda item which has been scheduled for May 21 on this item. The Commissioners indicated they would try to attend this meeting and review the information submitted. (2) Notice of a Bozeman Area Chamber of Commerce Governmental Affairs meeting scheduled for 6:45 a.m. on Tuesday, May 22, at the GranTree. (3) Memo from Dennis Seibel dated April 24, 1990, concerning a City tree inven- tory and management plan. The City Manager indicated that this will be an agenda item because matching funds from the City are being requested; and the work is to be completed yet this fiscal year. (4) The City Manager announced the Interagency Breakfast at 7:00 a.m. on Wednesday, May 9, at the Baxter. Mayor Hawks noted that the new Superintendent of Schools is planning to attend. (5) The City Manager submitted his weekly report, as follows. (1) Street crew activities this week include vacuuming of the storm sewers to remove the sand, crack seal- ing and painting at some of the intersections. (2) Director of Public Service Forbes and his staff met with Morrison/Maierle to discuss comments received at the environmental as- sessment meeting on the North 19th interchange, in anticipation of preparing a report. (3) The Director of Public Service met with a prospective contractor for drilling of sample wells at the landfill. He noted that if negotiations are successful, staff will submit the contract for Commission action. (4) He and the Administrative Services Director are pro- ceeding with budgeting activities. He noted that the process is slower than anticipated; and the budget will not be ready to submit to the Commission until after June 10. (5) Dennis Seibel has met with many of the people who have offices in the Yellowstone Prop- erties building on North 7th Avenue concerning the sculpture park; and they appear to be receptive to the idea and do not seem to mind the idea that the frontage street in front of their building will be dead-ended. (6) Hearings on adjudication of water rights were held 05-07-90 .1 / < . .. ".1 t - 6 - at the Water Court last week, with the firm of Moore, Rice, O'Connell and Refling repre- senting the City. (7) Staff is currently reviewing the claims history for medical insurance to determine whether the, figures quoted by Blue Cross/Blue Shield could possibly be lowered through negotiation. (8) The MMIA Board of Directors met on Friday in Helena. The Board authorized pursuance of a bond issue to support the workers' compensation program and t if successful, that bond issue could reduce the anticipated 15-percent in- crease in those rates. (9) He met with the County regarding the 9-1-1 program last week, and discussed how to take the steps necessary to receive funding for the program and acquire the needed equipment. He reminded the Commission that 25 cents per tele- phone account is set aside each month for funding of the 9-1-1 program. He then indicat- ed that Mr. Clark Robinson has completed the adjustments discussed at last week's meeting and forwarded the final plan to Helena for approval. He noted after approval t the County /0 should be eligible to begin receiving monies. J.B1 He attended the publ ic land trust meet- ing last Thursday morning. (6) Commissioner Frost noted that he attended the public land trust meeting last Thursday. (7) Commissioner Frost stated he met with members of the Hospital Board re- garding the possibility of a land trade on the ridge. He indicated the next step is to contact the Burke family to see if they are willing to consider a land trade, noting the public land trust has indicated a willingness to serve as facilitator in this process. He then noted that agreement by both parties and the cost involved will determine whether the land trade is feasible. (8) Commissioner Swanson stated he attended the open space trail workshop on Friday afternoon. (9) Commissioner Knapp stated she attended the Thursday morning breakfast meeting on public land trust, as well as a portion of the Friday afternoon session. She stated that she also attended the Library Board meeting on Friday morning. (10) Mayor Hawks stated he attended the public land trust meetings on Thursday and Friday, finding them very worthwhi Ie. He suggested that maybe the trust has been the missing link in considering this type of alternative in the past. (11) Mayor Hawks stated he has received an invitation to a dinner and open house on Thursday, May 10, at 6:30 p.m., at the Mount Ellis Academy. He noted that he is unable to attend and asked if any other Commissioner wishes to attend. Commissioner Knapp indicated an interest; and Mayor Hawks gave her the invitation so she could respond. (12) Mayor Hawks distributed copies of a letter from Roger Craft, ad hoc zoning committee, to Mr. Mike Cok, attorney representing Myhre Advertising, regarding the in- 05-07-90 , .J ,'. .. ~ ~ , . - 7 - terim sign code. (13) Mayor Hawks distributed copies of a letter from Joanne Jennings, Gallatin Valley Farmers' Market, requesting a deviation from the new park usage fees. He re- quested that staff review this letter and be prepared to respond at next week's meeting. (14 ) The City Manager reminded the Commissioners that Commissioner Goehrung is attending the grantwriting workshop, per Commission approval. He noted that, due to the shortness of this afternoon session, Commissioner Goehrung will be present only for the evening session. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Proclamation - "Jennifer Miller Smith Day" - Ma~ 10, 1990 Commission Resolution No. 2789 - declarin Cit s intent to subsidize for a lub recycl ing pro- COMMISSION RESOLUTION NO. 2789 A RESOLUTION OF THE CITY COMMISSION OF BOZEMAN, MONTANA, DE- CLARING ITS INTENT TO SUBSIDIZE FOR A PERIOD OF SIX (6) MONTHS THE GALLATIN EMPIRE L10NIS CLUB RECYCLING PROGRAM UNDER THE TERMS AND CONDITIONS SET FORTH HEREI N. setback to permit recon- recom- orth 7th Avenue Randy Schmautz, 305 Teton - Calendar Year It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Recess - 4: 15 p. m. Mayor Hawks recessed the meeting at 4:15 p.m., to reconvene at 7:00 p.m. for the purpose of conducting the scheduled pUblic hearing. Reconvene - 7:00 p.m. Mayor Hawks reconvened the meeting at 7: 00 p. m. for the purpose of conducting the scheduled public hearing. 05-07-90 . , ::. " L - 8 - Public Materials Cor o- ration nnotated This was the time and place set for the public hearing on Commission Resolution No. 2783, entitled: COMMISSION RESOLUTION NO. 2783 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING A PUBLIC HEARING TO HEAR PUBLIC COMMENT ON THE APPLICATION OF SCIENTIFIC MATERIALS CORPORATION FOR TAX REDUCTION UNDER SECTION 15-24-1401, ET SEQ., MONTANA CODE AN- NOTATED, AND CITY OF BOZEMAN COMMISSION RESOLUTION NO. 2660. Mayor Hawks opened the public hearing. City Manager Wysocki reminded the Commission that under Section 15-24-1402, Montana Code Annotated, the City may approve a tax benefit for qualifying new or ex- panding industry which will cause the qualifying improvements to be taxed at 50 percent of their taxable value for each of the first five years, with the percentage of tax to increase by 10 percent each of the next five years, so that the full taxable valuation is reached in the tenth year. Mr. Ralph Hutcheson, President of Scientific Materials Corporation, reminded the Commission that the subject business is located at 310 Ice Pond Road. He noted that the firm chose to locate in Bozeman because of its climate; because of Montana State University and its source of support; and because it is a nice place to live. He stated that when the business first considered Bozeman, concern was raised because of the power fluctuations incurred, since those fluctuations would have destroyed their operations. He noted those power fluctuations have since been corrected; and the Ice Pond Road site seems to enjoy a fairly stable power source within the community. Mr. Hutcheson distributed to the Commission copies of the March issue of the Montana Taxpayer, which highlights the high personal property taxes in Montana. He not- ed that Montana's personal property taxes are 7.32 times those in Wyoming and 4 times those in California. He noted that the statutory provisions for this tax benefit program seem to recognize this problem, and provide a remedy therefor. He stated that without this tax benefit provision, personal property taxes would be the largest single line item expense for the business; and they would increase the costs of the products enough to price them out of competition in the marketplace. Mr. Hutcheson referred to the testimony that was submitted during the public hear- ing for their conditional use permit, which was approved approximately one year ago. He noted that information Is of public record, therefore, he will not review it at this time. He did note that the company has provided what was offered--a clean, quiet, low-impact, prestigious business that is compatible with the neighborhood. Mr. Ralph Hutcheson stated that at the present time, Scientific Materials employs 05-07-90 . . i l "'/'.... . . - 9 - eight people, seven of those being college graduates. He stated that in 1989, the corpo- ration spent $103,000 in payroll and $68,000 in supplies and materials in the community. He projected that those figures are projected to double in 1990; and by 1992, the payroll is projected at $700,000, and supplies and materials projected at $300,000 in the local area. Mr. Hutcheson then requested that the Commission approve this tax benefit program for the equipment which has been installed to date as well as additional equipment that is installed by December 31, 1990. He stated the amount of additional equipment to be in- stalled will depend on the amount of revenues the corporation realizes during this calendar year; however, he projected the total amount of equipment could be as high as $750,000. He noted the additional $200,000 in equipment would be to complete the equipment for crystal growth as well as for grinding and polishing the crystals. Mr. Hutcheson then referred to the application for tax benefit, dated March 16, 1990, which contains specifics about the application. He noted that several letters of sup- port were a part of the application package, including: Gallatin Development Corporation, Big Sky Laser Corporation, Montana State University, Service Electric, Culligan, Hugh and Charlotte Reid, and T.J. Jacobsen. City Manager Wysocki submitted to the Commission a letter of support from the Board of Directors of the Bozeman Area Chamber of Commerce. Mr. Mike Reichmann, Gallatin Development Corporation, stated support for the ap- plication. He noted that Commission Resolution No. 2660, which implemented this program, was adopted specifically to assist businesses such as Scientific Materials in locating and expanding in Bozeman. He noted this type of business provides jobs for college and high school graduates. In response to questions from Commissioner Knapp, Mr. Hutcheson indicated that the corporation has a three-year lease, with three-year renewal options. He noted that the corporation has made $62,063 in lease-hold improvements in the building to date, which represents a substantial investment; and he anticipates the business will not relocate for quite some time. In response to questions from Commissioner Swanson, Mr. Hutcheson stated the projected payroll for 1992 is for 52 employees. He noted that the present facility is de- signed to house a maximum of 15 employees; and the remainder of the employees will be located in other facl Iities in the community. He indicated that components manufacturing is the next activity in which the corporation will become involved; and that has a substantially lower capital investment to employee ratio than the crystal growing facility. Mayor Hawks closed the public hearing. City Manager Wysocki recommended that the Commission direct the staff to prepare a resolution of approval, noting that staff must research the statutes to determine if it is 05-07-90 ,. --'-___u________ ----- . .~ ':'~: ~ " .' . , . - 10 - possible to grant the tax benefit for all equipment to be installed by December 31, 1990, as requested by the applicant. It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the Commission direct staff to prepare a resolution of approval for the tax benefit requested by Scientific Materials Corporation, to the extent allowed by State law. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Com- missioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. - Continued discussion - FYI Items (15) Commissioner Goehrung distributed to the Commission notice of the David B. Orser Distinguished Management Seminar, to be held at Montana State University on Tues- day, May 15, 1990, from 7:00 to 9:30 p.m. He noted the topic is "Business and Govern- ment: An Exploration of Values and Interests, II noting it may be of interest to some of the Commissioners. (16 ) Commissioner Goehrung stated that the grantwriting workshop is intensive, and very impressive. Discussion,.. finalization of goals for Fiscal Year 1990-91 City Manager Wysocki distributed to the Commission a finalized list of the prioritized goals for Fiscal Year 1990-91, as follows: CITY OF BOZEMAN, MONTANA PRIORITIZED LIST OF GOALS FISCAL YEAR 1990-91 A. 96 Review and enforce existing ordinances 8. 95 Street maintenance districts C. 94 Garbage rates and curbside recycling D. 94 Household hazardous wastes Motor oil (used) E. 93 Extend Kagy -- 11 th to 19th F. 87 Transportation plan G. 78 Land use enforcement division (coordinated with Planning and Zoning) H. 75 Tree planting and maintenance districts I. 73 Lobby federal, state and local governments J. 71 Cultural affairs/beautification incorporated into City structure K. 69 Clean air ordinance Maintain good quality of groundwater -- avoid contamination 05-07-90 .Ii... ~,..." " . . ' . . " - 11 - L. 68 Park/open space/ recreation plans and implementation M. 66 Sidewalk construction and maintenance -- coordinate ordinance and policy -- implementation plan ---------------------------------------------- N. 59 Landscape City properties (to standards in zone code) O. 57 Review snow management policies -- no salt (sidewalks) P. 56 Revitalize Pedestrian/Traffic Safety Committee Q. 55 Establish five-year plan for Garbage Fund R. 54 Development of mailer -- pUblic information S. 48 Economic enhancement of downtown -- tax increment financing T. 47 Cooperation between City and County -- recycl ing -- transportation U. 44 North 19th Avenue interchange V. 43 Protect existing viewshed W. 40 Gas tax X. 37 Provide sewer line access to all properties Y. 34 I nventory and management of City-owned properties Z. 29 Review of Valley Unit AA. 27 Cable television franchise agreement BB. 27 City Attorney under Commission -- ordinance for restructuring CC. 20 Create City mission statement DD. 19 Longer Library hours -- Sundays EE. 15 I nstallation of water meters on all services FF. 11 Develop flow chart of City government * * * * * * * * * * * GOALS CONTAINED ON INITIAL LIST BUT NOT LISTED IN PAIRED COMPARISONS Continuation of CNFR in Bozeman Promote privately-owned Performing Arts Center proposal Encourage development of a privately-owned convention center Review provisions of HB703 More County funding for Library Extend North 5th Avenue -- West Tamarack Street to K-Mart Review parking availability around MSU 05-07-90 - . . " -. 1'~" 'to.. . . . - 12 - Planning cooperation between City and MSU and School District Better relations between Commission and City staff Protect City resources -- including City employees Review staffing levels in various departments Development of quarterly goals reports The City Manager reminded the Commissioners that the top thirteen items have been dis- cussed extensively; and a line has been drawn under those goals to show that they are the ones that staff will work on during the fiscal year. He then asked for Commission concurrence in that work plan. Mayor Hawks noted that a quick glance at those numbered goals listed below the line reveals that nine of them are currently being worked on. Following discussion, it was noted that more of those goals below the line are being addressed, with only five of them having had no work done on them to date. The Commissioners then recognized that those goals at the top of the list are the ones that wi II be addressed in a more concentrated manner; however, they noted that work should be done on the various goals listed as the opportunity arises. Commissioner Swanson stated concern about comments he has received from employ- ees in departments not specifically listed in the goals indicate that they feel like they have been left out during this process. He then indicated that he does not feel the Commission did so, and .asked how that concern could be ad<;:f.ressed. City Manager Wysocki noted that was a concern which he expressed early in the process. He suggested that listing of departments involved in accomplishing the various goals might be beneficial. He suggested that information could be contained in a letter from th~, Commission. Mayor 'Hawks suggested that the list of goals reflects the shortcomings within the organization, and sets a work plan for addressing those items. He stated that not being listed in the top prioritized goals is a positive statement, not a negative one. Commissioner Swanson noted that the top priority goals is review and enforcement of existing ordinances. He stated that the public safety departments, police and fire in particular, are the most involved in this goal, even though they are not specifically listed. The City Manager concurred, noting that the Fire Department is extensively in- volved in review of business licenses and taking the steps necessary to ensure that ade- quate fire protection measures are taken. He cited recent occurrences, such as confron- tations with some of the churches over sprinkling, closure of Cricket1s due to lack of a sprinkling system, and confrontation with the owner of the Baxter Hotel over sprinkling of a portion of the basement to be used for retail sales, as examples of the "hot" situations that arise from enforcement of ordinances. 05-07-90 ,.f ~:"i ','..'''' ....'''". ;",' J' ". r.. . '.II >il - 13 - ~ Mayor Hawks noted that early in this goal setting process, strong emphasis was placed on communication, not only with City staff but with the public as well. He remind- ed the Commissioners that the only goal in that area that received any ranking is well be- low the line designating the top priority goals. He then reminded the Commission that these goals are the Commission's goals for the upcoming year. Commissioner Frost suggested that the Commissioners hold meetings in the commu- nities, in places like the schools, or go door to door. The Commissioners briefly discussed the possibility of developing a newsletter to be distributed to the public, along with alternatives for preparing the letter and disseminating it. The Commissioners then discussed some of the specific goals. It was decided that a p sidewalk repair program will be implemented ~summer, with the City replacing those sidewalks which individuals do not get replaced this summer. Also, the Clerk of the Com- mission will send letters and information to the existing members and new appointees of the Pedestrian/Traffic Safety Committee, as well as the County Commission and Superintendent of Schools. The Commission set a meeting for 4: 15 p. m. on Tuesday, May 29, to discuss the work items which they would like the Committee to address as soon as possible. Adjournment - 8:12 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Knapp, seconded by Commissioner Goehrung, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. 05-07-90 -- - - ---""-