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HomeMy WebLinkAbout1990-06-11 ~\ J- ,!; ..- '4 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA June 11, 1990 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, June 11, 1990, at 3:30 p.m. Present were Mayor Hawks, Com- missioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - June 4, 1990 Mayor Hawks deferred action on the minutes of the regular meeting of June 4, 1990, for a period of one week. Request for permission to address Commission - Tutti Meeks, Chairman, Bozeman Beautifi- cation Committee City Manager Wysocki stated that Ms. Tutti Meeks, Chairman of the Bozeman Beauti- fication Committee, has requested an opportunity to address the Commission. Ms. Tutti Meeks, 418 North Wallace Avenue, thanked Dennis Seibel for his efforts as staff member for the Committee, noting that June 22 is his last day. She then indicated that at its May meeting, the Committee reviewed its structure and duties. as well as possi- ble future projects and financial needs. Ms. Meeks stated that the Cultural Affairs Advisory Committee feels It is In a time of transition and, therefore, is In the process of revising its charter. She indicated the first step is to split the Committee into two committees , one to address beautification issues and one to address issues related to the arts. She noted that a mid-July target date has been set for presenting the revised charter for the Beautification Committee to the Commis- sion for approval. Ms. Meeks stated that the Beautification Committee would like to act as a citizens' committee, providing input on Commission decisions concerning beautification issues. She noted the Committee would also like to develop an information exchange and network, be- tween citizens and the Commission. Ms. Meeks stated that the Committee feels that it has successfully served as a launching pad for new ideas and programs this past year; and other groups and organiza- tions have taken over responSibility for those activities. She cited the Valley of the Flow- ers contest, which is now sponsored by the Bozeman Daily Chronicle, and the hanging 06-11-90 f\ J t - 2 - baskets and flags as the two examples. She then noted the Committee would like to con- tinue in that role. Ms. Tutti Meeks stated another goal of the Committee is to become a liaison for neighborhood groups in localized, grassroots projects. She suggested that organizational and informational, and possibly financial, assistance could be provided in this area. Ms. Meeks stated that the Committee discussed possible future projects, such as (1) a business beautification award of the month program to recognize those businesses which make an extra effort to beautify their Immediate surroundings; (2) a tree planting pro- gram, under which the senior class at the high school would plant a tree for their class each year; (3) financial support for grassroots groups who undertake projects to improve an area; and (4) a tree inventory, for which Dennis Seibel is currently seeking financial support. Ms. Tutti Meeks stated the Committee feels i,t would be beneficial for them to create a funding pool to assist with beautification projects. and asked the Commission to contrib- ute $1,000 annually to such a pool. She noted that a matching grant program could then be established; and the Committee could provide funding to help make a proposed project a success. She noted the Committee does not feel that fund raising should become a major portion of their efforts, although they feel monetary assistance would be a beneficial pro- gram in which to become involved. Ms. Meeks then proposed that an urban design position be created in the Planning Department and that the position description require attendance at all applicable citizen committee meetings such as Planning Board, Beautification Committee, Park and Recreation Advisory Board and Historic Preservation Advisory Commission. She noted this would help to eliminate duplication of efforts, and provide a method of communication among the vari- ous boards. In response to a question from Commissioner Swanson, Ms. Meeks stated the Com- mittee has made application for a grant from Patagonia, but they have received no re- sponse to date. Commissioner Knapp asked how the Committee will function and where it will fit into the City's structure. Ms. Meeks stated the Committee feels an eight-member committee would be a work- able size, providing a good representation and ensuring adequate members would be pres- ent at meetings to make informed decisions. She noted the Committee, as proposed, would be independent of the City structure. Mayor Hawks briefly highl ighted the history of the Committee. He noted the Cul- tural Affairs Advisory Committee was created by combining the Arts Advisory Committee and the Beautification Committee in an attempt to coordinate those activities; however, he 06-11-90 ,";!"'~:~: ~. - -~ ~-- '. f '1 - 3 - is not surprised at this request to split those committees. He then stated the committee was initially created for a twelve-month period, which was later extended by six months; and it is now going through the process which was envisioned at the time of creation. In response to a question from Commissioner Frost, Mr. Dennis Seibel stated the grant application has been approved by the State; and he is now attempting to gather $2,100 in local matching funds. He indicated that the amount of private monies donated may be lower than the amount he had anticipated, noting that he has submitted a memo to the City Manager listing alternatives for funding so that the project can be completed within the next sixty days. He noted that inventorying will take three to four weeks; and the report should be completed within two weeks thereafter. Commissioner Goehrung noted the Beautification Committee was originally created to ensure that the installation of hanging baskets and flags and the competition for the yards were successfully implemented; and those projects are essentially completed. He noted the members are enthused about doing more; and the Commission must be cautious in establish- ing the parameters for this committee. He noted a recent educational walk showed him the importance of beautification and landscaping. He then stated the Commission must begin to establish priorities for the Committee to work on, such as the tree inventory, before items such as allocation of monies is addressed. Commissioner Goehrung then stated the Commission has recently received a number of requests for monies from several different groups; and those requests must go through the formalized budgeting process to avoid potential problems. Commissioner Swanson noted that the original listing of goals for Fiscal Year 1990-91 contains a goal to incorporate the cultural affairs and beautification element into the City structure. He then asked if staff has had an opportunity to review the structure and de- termine which department would most appropriately provide oversight. The City Manager responded that staff has not yet had an opportunity to address that goal. He then reminded the Commission that the Committee is to be sunsetted at the end of this month, suggesting they may wish to extend that time to allow an opportunity to reconstitute the committee. Mayor Hawks asked Ms. Meeks if the Beautification Committee could bring back a recommendation for restructuring and duties to be performed for Commission consideration within thirty days. Ms. Meeks responded that the next meeting is scheduled for June 26 at 5:10 p.m. in the Conference Room at City Hall; and they can address the issue at that time. City Manager Wysocki asked the Commission how they wish to address the arts, suggesting that they should possibly discuss that issue at length. In response to a question from Mayor Hawks, Mr. Dennis Seibel stated he will pre- 06-11-90 - ~ l i '1 ? - 4 - ------.----- pare a report Including some ideas on how to address beautification and the arts. He not- ed that he does not believe that combining beautification and the arts will work. Planning Director Andy Epple noted that the vacancy on his staff has prompted dis- cussion on hiring of an urban designer rather than a zoning enforcement officer. He not- ed that the Planning Board has not yet made a decision on how that vacancy is to be filled. Ms. Emily Swanson, member of the Beautification Committee, stated one of the is- sues the Committee wishes to address .is financial accountability of the Committee. She not"/. ;n"eJ) Ve~mn!!!teeOs concerns is how the Ci ty accounts for the revenues ..i-t'1!ener- ate as well as the expenditures it incurs. The Commission thanked the 'Beautification Committee for their presentation. Award of property insurance bid to Waite and Company The City Manager submitted to the Commission a memo from Administrative Services Director listing the five responses received on the request for proposals for the City's property insurance coverages. He stated that, following review of the responses, the Administrative Services Director has recommended that the bid be awarded to Waite and Company, Bozeman, Montana, in the amount of $30,029; and concurred in that recommenda- tion. In response to a question from Commissioner Frost, the City Manager indicated that the City wi /I enter into a three-year agreement with Waite and Company; however, the premium quoted is for a one-year period only. It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the bid for property insurance coverages be awarded to Waite and Company, Bozeman, Montana, In the amount of $30,029, it being the lowest and best bid received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Discussion - Compost Program update - Roger Sicz, Superintendent of Streets/Sanitation City Manager Wysocki distributed to the Commission a report from Superintendent of Streets/Sanitation Roger Sicz concerning the pilot composting program. Superintendent Roger Sicz stated he feels positive about the composting program, noting that it removes yard wastes from the landfill. He stated that last month, 13 per- cent of the total solid waste materials was composted. He noted that 170 loads of leaves were collected last year; and those partially decomposed leaves will be combined with the grass currently being collected to begin a compost pile. He stated that straw and manure 06-11-90 --~,_. ------- -----. --- ------ " f 7 - 5 - resulting from the College National Finals Rodeo will also be added to the pile In the proper proportions to create a compost mulch that should be ready for use in approximate- ly one year. He then noted there is adequate space at the landfill to stockpile materials for future compost pi les. He indicated that he would like to see the program implemented on an on-going basis, thus eliminating as much waste in the landfill as possible. City Manager Wysocki stated that budget figures for the composting program will be presented separate from the basic garbage collection and landfill budget units so that de- cisions can be easily made during the budgetary process. Superintendent Sicz stated that many residents compost in their own back yards; and estimated that 18 to 20 percent of the residents are putting their grass clippings out each week for composting collection. He noted that one problem is that most residents put their grass clippings into plastic bags; and those collecting the compost materials must slit the bags and dump the loose clippings into the truck. He suggested that finding an alter- native, such as biodegradable bags or using containers that can be dumped into the truck, might be appropriate. The Superintendent cautioned the Commission that If it is determined that a composting program should be pursued on a full scale, an additional truck may be neces- sary, as well as a shredding machine to make the composted material into a more market- able form of mulch. I n response to a question from Mayor Hawks, Superintendent Sicz stated that a compost collection route has been established, including all properties currently serviced by City garbage collection. He noted that the compost materials are to be set out at curbside. He stated that initially, all collections were to be completed on Monday and Tuesday of each week; however, when the amount of materials is high, it may take three or four days to complete the collection route. He stated that if it becomes necessary to do so, his crews can collect compost materials in the alleys as well; however, that is a slower process. In response to a question from Commissioner Frost, the Superintendent stated that the shredding machine for the compost project is different from a chipper for branches. He then noted that such machines are available in low, medium and high price ranges and capabilities. He suggested that it would be best to obtain a medium or high end machine if the composting project is determined appropriate, since it will handle a wider range of materials and provide a more marketable end product. Commissioner Knapp noted that if grass clippings remain in a bag for very long, they become silage; and the smell is undesirable. She noted that to have them in a sealed bag contains that smell. The Superintendent responded that biodegradable bags have holes, which help to 06-11-90 . I t -6 - el iminate the odor. He noted that grass is anaerobic, which means it will not decompose without air. Superintendent Sicz stated that it is apparent that many people are not aware of the pilot composting program currently underway; however, he noted that he is pleased with the response that the program has received. Commissioner Swanson suggested the possibility of an in-town composting or collec- tion site, noting that residents could possibly be encouraged to take their compostlng materials to the site rather than relying upon the City's collection efforts. The Superintendent stated that he has not considered an in-town site, because of the odor and because a large area is needed so the compost piles can be properly wind- rowed. He also cautioned that incentives would need to be provided to get residents to take their materials to a specific location. He noted that most people are willing to partici- pate in a program, as long as it is a matter of setting the materials out for collection; however, they do not want to take the materials anywhere. I n response to another question from Commissioner Swanson, the Superintendent stated that he anticipates that the mulch will be utilized at the landfill as a cover, and that the parks and cemetery operations will use a-substantial amount. He noted -that if any mulch remains after the City has used what it needs, it could be sold to area resi- dents; and those revenues could be utll ized to offset the costs of the program. Director of Public Service Forbes suggested that it might be necessary to follow a process similar to that used for the sludge injection program at the Waste Water Treatment Plan t. He noted that when that program was started, it was necessary to find farmers who would allow the sludge to be injected on their property, at no cost to them, to prove that it is beneficial. He stated that once the increase in yield was proven, the City could then sell its sludge and recover a portion of the costs of the program. Superintendent Roger Sicz stated that it appears the EPA will establish a target goal of eliminating 25 percent of the wastes presently entering landfills. He noted that under the pilot program, it appears that 13 to 18 percent of the wastes collected will not enter the landfi 1/ because of the compostlng program. In response to a question from Commissioner Knapp, the Superintendent stated the City has 200 acres of land at the landfill. He noted this provides adequate space for op- erating the composting program in addition to landfilling activities. He noted that the ma- chinery is also readily available for turning and moving of the compost piles and windrows whenever necessary. The Commission thanked Superintendent Sicz for his update. 06-11-90 ';.,~ / .. - 7 - Report from Planning Department - Andy Epple, Planning Director City Manager Wysocki distributed to the Commission a memo from Planning Director Epple announcing an upcoming meeting with the County Commission regarding the Master Plan revisions adopted by that body. Planning Director Andy Epple provided a brief background on why the meeting was set. He reminded the Commission that they had referred the County Commission's letter and listing of revisions to the City..,.County Planning Board for their review and response. He stated that the Board determined that the issue should be addressed by the City Com- mission and the County Commission and are forwarding it back with a recommendation that both bodies adopt a uniform Master Plan. He stated that, following that recommendation, Mayor Hawks and County Commissioner Jelinski met and proposed that a meeting be held at 7:00 p.m. on Thursday, June 14, at the County Courthouse meeting room. He indicated that several of the Planning Board members and ad hoc committee members, as well as oth- er interested persons from the community, will attend the meeting. Planning Director Epple suggested a format to follow during this proposed meeting. ) He noted the County Commission should be given an opportunity to explain the rationale behind the proposed changes, with that report providing the basis for further discussion. He stated the City Commissioners and County Commissioners should be the principal partic- ipants in this meeting, with others in attendance providing input as requested. The Planning Director stated that the letter previously received from the County Attorney outlining five legal issues is not to be a topic of discussion at the Thursday evening meeting. The Planning Director noted that the Planning Board has suggested that the County Commission and the City Commission should attempt to agree on policy directions, with a mediator if determined necessary, and leave the wording revisions for the staff to com- plete. He stated that any substantial changes from the version which the City Commission originally adopted will result in the need for public hearings prior to adoption of the re- vised document. Commissioner Swanson stated that it was his impression that the revisions made by the City Commission as a result of the sub-committee meetings, which included Commissioner Goehrung and Commissioner Knapp, were acceptable to the County Commission. He then asked if that was an inaccurate impression. Commissioner Goehrung and Commissioner Knapp stated that had been their im- pressions as well. Commissioner Knapp noted, however, that the sub-committee meeting began at 8:00 a.m. and lasted all day, with some of the participants coming and going throughout the day. She then reminded the Commission that the meeting of January 29 is in the past; and the present issues are the ones which must be addressed now. 06-11-90 .'.;..~ ''"1.._- . . i" ~ - 8 - Mayol" Hawks stated he does not feel a mediator is necessary for the Thursday evening meeting. He stated that it may be appropriate for the two Commissions toh be the principal participants in that meeting; however, he noted that those with technical exper- tise should be present to participate as necessary. He stated that not all of the decisions to be made are political in nature. Commissioner Goehrung suggested that to have an outline and explanation of the proposed changes to review prior to Thursday evening's meeting could be beneficial. The F~ Planning Director concurred; however, he noted it would probably not be possible to ob- tain a written response in time for review prior to the Thursday meeting. Commissioner Swanson stated it appears the major sticking point is the addition of rural nodes. He then asked how much land has actually been added and how much impact that will really have. He further questioned how much of the land is actually in the rural node designation under the plan adopted by the City because of the change in the intent statement for those areas zoned RS, Residential Suburban. Planning Director Epple responded that the answers to most of those questions have not been compi led. He then stated that one question which must first be answered is what is considered platted, noting that some properties have privately developed master plans that have not been approved by the governing bodies. City Manager Wysocki reminded the Commissioners that the Thursday evening meet- ing Is a work session only; and no decisions may be made at that time. Planning Director Epple then updated the Commission on the status of the interim zoning ordinance. He noted that he and Assistant to the City Manager Ron Brey have been working with committees on revisions to be included in the final zone code. He then stated it appears that another set of revisions to the interim zoning ordinance will be forth- coming in the near future, for processing by the Commission. He noted that the interim zoning ordinance must also be extended because the final zone code will not be ready by the expiration date of the interim ordinance. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informa- tion" items. (1) Copies of one of the pages from the g rant application for $60, 140.00 for a drug enforcement program in Bozeman. Chief of Police Boyer stated that in March, the Pollee Department received notice of $2 million in available grant monies for drug enforcement operations; and the Department subsequently submitted an appl ication. He noted that the City's application was denied; however, the Gallatin County application was approved with the provision that the City 06-11-90 -c . . i i1' - 9 - could submit an application for a companion grant. He stated that on Friday, he and As- sistant Chief Conner carried an application to Helena; and that application received ap- proval. He stated that the Montana Board of Crime Control will fund $44,202.90 of the project, while the City must fund $15,937.10. He indicated that this will allow for the hir- ing of two police officers. Those individuals will be placed on the regular patrol, while two seasoned officers will be transferred into a drug task force that will target drugs at the street level. He noted that the grant also provides uniforms, portable radios and com- puter equipment. The Chief noted that the City officers will work cases within the city limits; and the County officers will work those in the County. He noted that at times, the officers may combine to work on a case. Mayor Hawks noted this application provides funding for one year, and asked what wi II happen after that time. Chief Boyer stated that there is discussion that next year monies will be provided for up to a four-year program. He stated that he recognizes that these are IIsoft monies" and that some alternative action may be necessary if the funding is not available next yea r . He then stated that an eligibility list, containing five persons, was established this Spring. He indicated that the two that would be hired to create these positions have stated a willingness to come to work, knowing that after one year those positions may need to be dropped if the funding is not available. Commissioner Frost asked if this will be a part of the budgetary discussion; the City Manager responded it will be. (2 ) Copy of a letter from Planning Director Epple to the Liquor Division regard- ing an application for a beer and wine license, as submitted by Fredrick's Restaurant. (3) Summary of the action taken on the variance request submitted by Color World. (4) Notice of the Chamber of Commerce Governmental Affairs Committee meeting to be held at 7:30 a.m. on Thursday, June 14, at the GranTree Inn. (5) The City Manager submitted his weekly report, as follows. (1) He and Di- rector of Public Service Forbes met with the Bozeman Property Owners' Association on Fri- day evening to discuss the proposed increase in water and sewer rates as well as the pro- posed creation of street maintenance and tree maintenance districts. He noted that the BPOA showed interest in implementing a gas tax; and he indicated that legislation would be necessary so that such a tax could be implemented by the City. (2) Three City Commis- sioners, two County Commissioners, County Road Superintendent Gianfrancisco and Dir- ector of Public Service Forbes went to Helena on Friday to attend the Highway Commission meeting. He noted that the North 19th Avenue interchange is now on the list of priori- ties; and the projected start date of 1996 was removed. (3) He is still in the process of 06-11-90 - ~ - - ----- . . J .. - 10 - working on budgets and negotiations. (4) Director of Public Service Forbes attended a meeting in Billings on Thursday regarding the Hyalite Reservoir project. It appears a so- lution has been reached on the minimum pool issue; and it seems to have no impact on the City's water rights. (5) Enrollment in the summer reading program is underway at the Library; and an expanded membership is anticipated. (6) The Middle Creek Water Users' Association will meet with the Director of Public Service and DNRC this week to review mat- ters related to the Hyalite Dam project. (7) Three Rivers Disposal is dumping at the land- fill on a daily basis, and has asked for permission to dump on a more permanent basis. He has indicated a willingness to discuss development of an agreement with them. (8) Bogert Pool opens on Saturday for the summer season. (9) Montana Rail Link is working on the North Rouse Avenue crossing; and it should be completed this week. (10) Inter- agency Breakfast will be held at 7:00 a.m. on Wednesday, June 13, at the Baxter. (6) Commissioner Goehrung stated he went on the educational walk conducted by Cashman Nursery, noting it was Interesting and informative. He noted it was a twelve- block walk, beginning and ending at Cooper Park. (7) Commissioner Goehrung noted that when he was called for jury duty, a resi- dent from outside the city limits was also on the panel. He noted that the individual had been registered to vote within the city for the past twelve years, although he resided out- side the city. He noted that the County plans to implement a mechanism so that such dis- crepancies are found more quickly. (8) Commissioner Frost stated that he and Mayor Hawks attended the City- County Planning Board meeting on Tuesday evening. He noted that the Planning Director covered the content of the meeting. but did not adequately portray the dismay of many of the Planning Board members felt that the compromise reached in January was not implement- ed. He noted concern that revisions in the Master Plan must be carefully reviewed to en- sure that they are carried forward into the Zone Code so that no holes exist between the two documents. (9) Commissioner Frost stated that he attended the BPOA meeting on Friday evening. (10) Commissioner Frost stated he attended the barbecue at the Fairgrounds on Sunday, where Mayor Hawks gave a "rousingll welcome speech to the rodeo participants. (11) Commissioner Swanson stated he attended the cycling meeting sponsored by Bangtail Bicycle Shop on Tuesday evening. He noted that several City staff members were present at the meeting, where two members of the cycling club in Seattle talked about making the community safer and more attractive for bicycling. He suggested that such a program in Bozeman could dovetail with several of the Commission's goals, including air quality, reducing traffic congestion, and energy efficiency. He noted that the individuals 06-11-90 . ~ ~ --- -~ - -~ ", ,,) ~ - 11 - suggested that Bozeman create a bicycle advisory board to address safety and planning issues, particularly with the growth of cycling in the area. He then noted that he has a substantial amount of information for anyone who wishes to review it. The Commissioner then asked if there is any Commission interest in his pursuing creation of a steering committee to develop a recommendation for creation of a local bicycle advisory board. Mayor Hawks stated his intention to designate Commissioner Swanson to coordinate a steering committee to review possible creation of an advisory board; the Commission con- curred. (12) Commissioner Knapp stated she attended the Highway Commission meeting in Helena. She noted that the packet of information submitted by local staff for the North 19th Avenue interchange was impressive, particularly when compared with information re- ceived on other agenda items and projects. (13) Mayor Hawks highlighted the activities which he has attended in conjunction with the CNFR. (14 ) Commissioner Frost asked if the Commission wishes to direct staff to pursue legislative changes on Section 76-2-312, M.C.A., regarding subdivision review. He noted that Senator Dorothy Eck has suggested that such a proposed change should be fairly suc- cessful during the upcoming legislative session. City Attorney Becker stated the legislative history produced no information on the intent of the statute. He then suggested that the Commission begin lobbying the legisla- tors now if they wish to increase chances of passage. Mayor Hawks requested this item be placed on next week's agenda for discussion. Consent Items The City Manager presented to the Commission the following Consent Items. COMMISSION RESOLUTION NO. 2797 A RESOLUTION OF THE COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING SEMI-ANNUAL SPECIAL ASSESSMENT INSTALL- MENTS DUE AND PAYABLE MAY 31, 1990, AND UNPAID AS OF THAT DATE, DELINQUENT, AS PROVIDED BY CHAPTERS 2.32 AND 3.04 OF THE BOZEMAN MUNICIPAL CODE, AND DIRECTING THE DIRECTOR OF FINANCE TO CERTIFY THE SAME TO THE GALLATIN COUNTY TREASURER FOR COLLECTION. COMMISSION RESOLUTION NO. 2798 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, 06-11-90 , .. ..' :l \-, 'i!~'., . .'. . . - 12 - MONTANA, CREATING SPECIAL IMPROVEMENT DISTRICT NO. 655 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSTALLATION, INSPECTION AND ENGINEERING CERTIFICATION OF AS- PHAL T STREET PAVING, INTEGRAL CURB AND GUTTER AND STORM DRAINAGE IMPROVEMENTS ON CONCORD DRIVE AND A PORTION OF AN UNNAMED NORTH/SOUTH STREET IN WESTFIELD SUBDIVISION, PHASE II (FORMERL Y REFERRED TO AS FIELDSTONE DRIVE), AND ALL OTHER NEC- ESSARY APPURTENANCES TO LOCAL STANDARDS LESS SIDEWALKS; AND SIDEWALK IMPROVEMENTS ALONG THE WEST SIDE OF THAT PORTION OF WAGON WHEEL ROAD BORDERING WESTFIELD SUBDIVISION, PHASE". It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor Hawks; those voting No, none. Break - 5 :35 to 5 :40 p.m. Mayor Hawks declared a break from 5:35 p.m. to 5:40 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Executive Session re collective bargaining Mayor Hawks stated his intent to close the meeting, in accordance with Section 2-3-203(4), Montana Code Annotated, to discuss strategy for the collective bargaining pro- cess. He made a determination that it would be detrimental to the collective bargaining process to disclose the City's position at this time. Mayor Hawks closed the meeting at 5:40 p.m., and requested that all persons ex- cept the Commissioners, City Manager, Administrative Services Director and Clerk leave the room. Mayor Hawks closed the executive session and reconvened the open meeting at 6: 24 p.m. Adjournment - 6:24 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the meeting be adjourned. The motion carried by the foUowlng Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. 06-11-90