HomeMy WebLinkAboutC2. Grant with MDC and Meat Co.1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brit Fontenot, Director of Economic Development
SUBJECT: Montana Department of Commerce, Big Sky Economic Development Trust Fund Program Grant Award to the Montana Meat Company (MMC).
MEETING DATE: February 22, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize Mayor Taylor to sign the Montana Department of
Commerce Big Sky Economic Development Trust Fund program contract, business assistance agreement and management plan and authorize the City Manager, or their designee, to execute additional grant documents required to facilitate and manage the grant award to the MMC.
BACKGROUND:
On November 2, 2015 the City Commission approved Resolution 4653 authorizing the
submittal and administration of the Big Sky Economic Development Trust Fund (“BSTF”) grant application by the Prospera Business Network (“Prospera”) on behalf of the MMC. (Exhibit 1)
On December 17, 2015, the Office of the Governor notified the City of Bozeman that the
City’s application, facilitated by Prospera, was approved and the MMC was awarded up to
$75,000 in BSTF Category I, Job Creation funding by the Montana Department of Commerce
(DoC). (Exhibit 2) The MMC agrees to create up to 10 net new full time jobs that meet or exceed the BSTF wage rate of $17.55 per hour, including employee benefits.
As part of the administration of the BSTF grant, the DoC and Prospera require the
sponsoring entity, the City of Bozeman (the “City”) to enter into several agreements with the
DoC, Prospera and MMC. (Exhibits 3 – 6)
MONTANA MEAT COMPANY:
MMC is a collaborative of meat producers, processors, and purveyors. Ranchers benefit
from selling their product under the MMC label, relying on MMC’s sales, marketing and
distribution to get a fair price for their cows. MMC, in turn, brings more high-quality grass-fed beef to market—a more sustainable, healthier product. MMC also keeps it local—by minimizing transport and localizing production, able to also sell beef, pork and lamb at a reasonable prices to
consumers while keeping a sharp eye on quality control.
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During the term of the contract, MMC will endeavor to create up to 10 eligible net new
jobs. The total amount to be reimbursed to the assisted business under the Contract shall be up to $7,500 per eligible net new job created by the assisted business for documented costs with reimbursement not to exceed a total of $75,000, minus grant administration dollars, for the entire
Contract.
A net new job must pay the average weekly wage that meets or exceeds the lesser of 170% of Montana's current minimum wage *AND/OR* the current average weekly wage of the county in which the employees are to be principally employed. The value of employee benefits
can be included in this wage. The current average annual, weekly and hourly wage thresholds
may be obtained through the BSTF program web site at www.bstf.mt.gov or may be requested
from the Department. These figures are based upon the average weekly wage data produced by the Montana Department of Labor and Industry for the most current year available.
An eligible net new job is defined as the following:
1. A new job to the company was created or filled on or after November 20, 2015; 2. Have at a minimum, a full-time job, meaning a predominantly year-round position requiring an average of 35 hours of work each week; and
3. The job pays wages that meet or exceed $17.55 per hour, including employee
benefits.
THE PROSPERA BUSINESS NETWORK:
The City and Prospera work collaboratively on numerous economic development
projects including past BSTF grants (Apttus Corporation, Montana Instruments and Elixiter from
2013-2015). As they have in the past, Prospera will provide grant administration, contract management and reporting under the BSTF requirements. Additionally, Prospera currently manages the City’s Revolving Loan Fund.
Once the grant is funded, Prospera will administer the BSTF grant, contracts and satisfy
reporting elements of the BSTF award. Through the Economic Development Department, the City will maintain oversight of the Prospera management of the BSTF grant award as the recipient entity for the grant funds, as required by the DOC.
GRANT AGREEMENTS:
The following agreements must be entered into by the City to complete the grant and provide the award to MMC:
1. Montana Department of Commerce Big Sky Economic Development Trust Fund
Program Document (Contract # MT-BSTF-1-16-14) (this agreement provides the Category 1 funding to the City); 2. Management Plan (covers the grant management requirements of the City,
Prospera, and MMC); and
3. Business Assistance Agreement (this agreement between the City and Elixiter
details the conditions MMC must adhere to in order to obtain the grant funds
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including the number of jobs, the salaries for the jobs, the use of the funds,
reporting, and other issues).
There may be additional documents wherein the DoC will require City approval. Authorization of this Consent item also authorizes the City Manager, or their designee, to execute all additional documents to facilitate the grant award.
UNRESOLVED ISSUES: None
ALTERNATIVES: As proposed by the City Commission
FISCAL EFFECTS: As part of the contract, Prospera will earn administrative fees based upon the number of net new jobs MMC creates. Additionally, minimal City staff time is required to
provide the appropriate review of documents and approvals.
Exhibits:
1) Resolution 4653;
2) Governor’s Office Letter of Award dated December 17, 2016; 3) Montana Department of Commerce, Big Sky Economic Development Trust Fund
Program Contract # MT-BSTF-1-16-14;
4) # MT-BSTF-1-16-14 Management Plan;
5) # MT-BSTF-1-16-14 Business Assistance Agreement; and
6) Completed City of Bozeman Budget Amendment Form.
Report compiled on: 02-04-16
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28
Contract Information Sheet
Division staff are required to complete the items in blue print.
Contract Number:MT-BSTF-1-16-14 Division:
Contractor's Name:City of Bozeman MTOBD
Contractor (Signee) Name:Carson Taylor
Contractor's Email:ctaylor@bozeman.net
Contractor's Address:P O Box 1230 Vendor Number:
Contractor's Address 2:Bozeman,MT 59971-1230 23437
Contractor Liaison:Paul Reichert
Contractor's Liaison Email:preichert@prosperabusinessnetwork.org
Contractor Liaison:Brit Fontenot
Contractor's Liaison Email:bfontenot@bozeman.net Begin Date: 11-20-15
Duns Number:
(Federal Funds Required)End Date: 11-20-16
Amount:$75,000
Organization Number:535301
RFP Number (if applicable):
Program Number:51
Program Manager:Annmarie Robinson
Bureau Chief:Karyl Tobel
Liaison:Debi Davidson Additional Email:arobinson3@mt.gov
Liaison Email:ddavidson2@mt.gov
Liaison Phone:406-841-2791 Carbon Copies:
Liaison:
Signatures:
Division Adminstrator Director (> $200K):
Fiscal Review Deputy Director (<$25K):
Legal Counsel Filenet
Secretary of State:
BIA:
Clerk of Court:
DocuSign Envelope ID: 82A71EC3-A60E-4EAB-9B87-F748F8831152
29
Certificate Of Completion
Envelope Id: 82A71EC3A60E4EAB9B87F748F8831152 Status: Sent
Subject: Montana Department of Commerce Contract #MT-BSTF-1-16-14 for Signature
Source Envelope:
Document Pages: 16 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Contracts Admin
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
301 S Park Ave
Helena, MT 59601
doccontracts@mt.gov
IP Address: 161.7.59.13
Record Tracking
Status: Original
2/2/2016 2:13:41 PM
Holder: Contracts Admin
doccontracts@mt.gov
Location: DocuSign
Signer Events Signature Timestamp
Sean Becker
SeanBecker@mt.gov
Security Level: Email, Account Authentication
(None)
Using IP Address: 161.7.59.15
Sent: 2/2/2016 2:20:39 PM
Viewed: 2/2/2016 5:24:20 PM
Signed: 2/2/2016 5:24:31 PM
Electronic Record and Signature Disclosure:
Accepted: 11/10/2014 1:58:12 PM
ID: 96bc708d-0dd1-4f36-a293-03d373f804d6
Teri Juneau
tjuneau@mt.gov
Fiscal Manager
MT Dept of Commerce
Security Level: Email, Account Authentication
(None)
Using IP Address: 161.7.59.13
Sent: 2/2/2016 5:24:33 PM
Viewed: 2/3/2016 8:09:31 AM
Signed: 2/3/2016 8:09:37 AM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Garret Norcott
gnorcott@mt.gov
Security Level: Email, Account Authentication
(None)
Using IP Address: 161.7.59.17
Sent: 2/3/2016 8:09:39 AM
Viewed: 2/3/2016 10:31:38 AM
Signed: 2/3/2016 10:31:45 AM
Electronic Record and Signature Disclosure:
Accepted: 2/3/2016 10:31:38 AM
ID: 297710a5-cc51-4a25-b906-fc708caa966f
Carson Taylor
ctaylor@bozeman.net
Security Level: Email, Account Authentication
(None)
Sent: 2/3/2016 10:31:47 AM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Doug Mitchell
DMitchell2@mt.gov
Security Level: Email, Account Authentication
(None)
30
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Accepted: 10/10/2014 11:30:07 AM
ID: c6108f88-efcc-40d5-88b1-e307a890c320
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Annmarie Robinson
arobinson3@mt.gov
Security Level: Email, Account Authentication
(None)
Sent: 2/2/2016 2:20:40 PM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Debi Davidson
ddavidson2@mt.gov
Security Level: Email, Account Authentication
(None)
Sent: 2/2/2016 2:20:39 PM
Viewed: 2/2/2016 2:28:28 PM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Brit Fontenot
bfontenot@bozeman.net
Security Level: Email, Account Authentication
(None)
Sent: 2/3/2016 10:31:47 AM
Viewed: 2/3/2016 12:36:33 PM
Electronic Record and Signature Disclosure:
Accepted: 6/16/2015 8:35:10 AM
ID: 79fd0248-abf5-4575-a049-509ecf212ba1
Paul Reichert
preichert@prosperabusinessnetwork.org
Security Level: Email, Account Authentication
(None)
Sent: 2/3/2016 10:31:48 AM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Cyndi Davis
CDavis3@mt.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/11/2015 10:59:52 AM
ID: 46b2df8f-3fae-4d03-88cb-04cf1c375862
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/3/2016 10:31:48 AM
Electronic Record and Signature Disclosure
31
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
Electronic Record and Signature Disclosure created on: 10/7/2014 2:41:47 PM
Parties agreed to: Sean Becker, Garret Norcott, Doug Mitchell, Brit Fontenot, Cyndi Davis
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electronically from us.
How to contact MT Dept of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: doccontracts@mt.gov
To advise MT Dept of Commerce of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at doccontracts@mt.gov and in the
body of such request you must state: your previous e-mail address, your new e-mail address. We
do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in the DocuSign system.
To request paper copies from MT Dept of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to doccontracts@mt.gov and in the body
of such request you must state your e-mail address, full name, US Postal address, and telephone
number. We will bill you for any fees at that time, if any.
To withdraw your consent with MT Dept of Commerce
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign session, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to doccontracts@mt.gov and in the body of such request you must
state your e-mail, full name, US Postal Address, and telephone number. We do not need
any other information from you to withdraw consent.. The consequences of your
withdrawing consent for online documents will be that transactions may take a longer time
to process..
Required hardware and software
Operating Systems: Windows® 2000, Windows® XP, Windows
Vista®; Mac OS® X
Browsers: Final release versions of Internet Explorer® 6.0
or above (Windows only); Mozilla Firefox 2.0
or above (Windows and Mac); Safari™ 3.0 or
above (Mac only)
PDF Reader: Acrobat® or similar software may be required
to view and print PDF files
Screen Resolution: 800 x 600 minimum
Enabled Security Settings: Allow per session cookies
** These minimum requirements are subject to change. If these requirements change, you will be
asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and
browsers are not supported.
Acknowledging your access and consent to receive materials electronically
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To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you were
able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to e-mail
this disclosure and consent to an address where you will be able to print on paper or save it for
your future reference and access. Further, if you consent to receiving notices and disclosures
exclusively in electronic format on the terms and conditions described above, please let us know
by clicking the ‘I agree’ button below.
By checking the ‘I agree’ box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify MT Dept of Commerce as described above, I consent to receive
from exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by MT Dept of Commerce during the course of my relationship with you.
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