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HomeMy WebLinkAboutFull 16 Materials Testing BidCity of Bozeman REQUEST FOR PROPOSALS for 2016 MATERIALS TESTING ONE YEAR TERM CONTRACT The City of Bozeman (City) is seeking Proposals from firms qualified to provide professional engineering services for materials testing on City projects that will be completed during the 2016 Construction Season. Copies of the proposed Scope of Services and consultant Qualifications Evaluation Criteria are available at the Office of the City Engineer, P.O. Box 1230, 20 East Olive Street, Bozeman, Montana 59771-1230, or by calling 406-582-2280 during normal business hours. All Proposals must contain the following information: 1. Project management chart. 2. Specific current workloads of the proposed project team members. 3. At the discretion of the firm, no more than five (5) typewritten single-spaced pages more fully describing the firm's qualifications. 4. At the discretion of the firm, a company brochure. 5. At the discretion of the firm, no more than five pages of examples of testing report documents from recent projects demonstrating compliance with current AASHTO and ASTM standards. 6. A completed and signed Non-Discrimination Affirmation Form Five copies of the proposal must be submitted no later than 5:00 p.m. on Friday, March 4, 2016 to the City Clerk’s Office, City Hall, 121 North Rouse Avenue, Suite 202. Responses received after 5:00 p.m., on this date will not be considered. Please write the name of the project on the front of the sealed Proposal. The physical address is: City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana. The mailing address is: City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771. Any submitting entity under this invitation to bid must sign and return the required affirmation stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the exercise of contract should it be awarded to that entity. Each entity submitting under this notice shall also recognize in writing the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatment of the Contractor’s employees and to all subcontracts. The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid which is in the best interests of the Owner. The City of Bozeman is required to be an Equal Opportunity Employer DATED at Bozeman, Montana, this 4th day of February, 2016 Stacy Ulmen, CMC City Clerk Legal Ad Published Bozeman, Montana February 7th February 21st MEMORANDUM To: All Interested Parties Re: Request For Proposals – 2016 Materials Testing One Year Term Contract Date: February 2, 2016 The City of Bozeman is requesting proposals from all interested parties for above referenced project. Attached is a preliminary scope of services and Qualification Evaluation Criteria to aid you in the completion of your proposal. The proposals should include the following: 1. Project management chart. 2. Specific current workloads of the proposed project team members. 3. At the discretion of the firm, no more than five typewritten single spaced pages, more fully describing the firm’s qualifications. 4. At the discretion of the firm, a company brochure. 5. At the discretion of the firm, no more than five pages of examples of testing report documents from recent projects demonstrating compliance with current AASHTO and ASTM standards. 6. A completed and signed Non-Discrimination Affirmation Form (REQUIRED) Discrimination in the performance of any contract awarded under this invitation on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all subcontracts. Every entity submitting under this request for proposals must sign and return the required affirmation. Submit five proposals to the office of the City Clerk P.O. Box 1230, Bozeman, MT 59771-1230. Proposals must be received by close of business on Friday, March 4, 2016 or they will not be considered. The city will review the documents and make the selection based solely on the written proposals. CITY OF BOZEMAN 2016 MATERIALS TESTING ONE YEAR TERM CONTRACT PRELIMINARY SCOPE OF SERVICES The City of Bozeman is seeking project specific proposals from qualified firms for engineering services to provide materials testing for City projects that will be completed during the 2016 construction season. The current list of anticipated projects includes: • 2015/16 Water Renovations Project • CTEP Citywide Sidewalks Project • 2016 Street Improvements Project • 2016 Curb Replacement Project • 2016 Stormwater Improvements Project These projects may or may not proceed to construction, and through the course of the construction season, additional projects may be added. The Professional Services Agreement that is negotiated with the successful respondent will not be based on projects, but rather on components of testing. The successful firm will be “on call” throughout the course of the 2016 construction season and expected to respond when testing is needed. The following are the City’s standard testing requirements that will be incorporated into the scope of work for selected firm: 1. Tests in accordance with methods prescribed by AASHTO for theoretical maximum density, optimum moisture content, sieve analysis, and AASTO and USCS classifications for the sub-base course, crushed base course, pit run, and native backfill and subgrade material within the right-of-way. This information shall be required for all public sewer main, water main, storm drain and street extensions. 2. In-place field density tests. In-place density tests for trenches shall be done on each lift of backfill material. Trench backfill tests shall be done within the first 100 feet of a mainline trench operation and at no more than 200-foot intervals thereafter. All service lateral trench backfills shall be tested. Compaction testing around all manholes and valve boxes shall be done independently of the main line. In-place density tests for roadways shall, at a minimum, be required at intervals of 50 feet. Tests for roadways shall be provided for subgrade, sub-base course and/or pit run, and crushed base course materials. A minimum of the top 6 inches of subgrade which are to be paved or covered with curb, gutter, or sidewalk, shall be field density tested. All trench backfill material in improved areas and all embankments shall be compacted for the full depth and shall be compacted to 95% of the theoretical maximum proctor density as determined by AASHTO-T-99. This information shall be required for all public sewer main, water main, storm drain, and street extensions. 3. A minimum of one “field Marshall Test” per 2000 tons of mixture placed to check for variations from the job-mix formula. This information shall be required for all public street extensions. 4. Asphalt core samples for bituminous pavement in the public right-of-way. Four core sample shall be required for every 1000 tons of mixture placed, with a minimum of three samples for projects that use less than 1000 tons. Provide a certified laboratory report from the samples taken as to thickness and actual density. Testing laboratories shall meet the requirements of ASTM D3666 (Evaluating and Qualifying Agencies Testing and Inspecting Bituminous Paving Materials). The core holes shall be patched with hot plant mix asphalt. This information shall be required for all public street extensions. 5. Portland cement concrete tests for concrete placed in the public right-of-way and concrete incorporated into public infrastructure improvements. One set of tests shall be required for every 50 cubic yards of concrete placed with a minimum of one set of tests per project. The concrete shall be sampled, specimens made, and compliance determined in accordance with the following: Sampling Fresh Concrete ASTM C-172 Slump ASTM C-143 or AASHTO T119 Air Content ASTM C-231 or C-173 or C-138 or AASHTO T152 Compressive Strength ASTM C-39 or AASHTO T22 Making and Curing Test ASTM C-31 or AASHTO T23 Specimens in the Field Sampling and testing shall be done by persons that are currently certified as ACI Concrete Field Testing Technicians, Grade 1. This information shall be required for all public street extensions. 6. All testing documentation shall include, at a minimum, the criteria specified in the “required reporting” section of the pertinent ASTM or AASHTO standard. Proposals must clearly indicate the firm's staffing, and current and projected work load commitments. Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the respondent. Any sub-consultants to be used must be identified along with a description of the past working history between the firms. This information will be used to evaluate the possibility of multiple contracts/consultants to accomplish the complete scope of work. QUALIFICATIONS EVALUATION CRITERIA Respondents to requests for proposals shall be evaluated on the following criteria and the requirements of 18-8-201 et seq. MCA with the selection committee choosing, in its opinion, the most qualified firm to provide the services required for the proposed project. • The qualifications of professional personnel to be assigned to the project. • Related experience on similar projects; • Ability to meet testing demands with 24 hour notice; • Ability to perform and document all required testing per ASTM/AASHTO standards; • Location of firm in relation to project; • Present and projected workloads; and • Recent and current work for the City of Bozeman. The selection of finalists to be interviewed will be made by a selection committee representing the City of Bozeman. The selection will be based on an evaluation of the written responses to the request for proposals. Award will be made following contract negotiations to the most qualified firm at a price which the City determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the City is unable to negotiate a satisfactory contract with the firm initially selected at a price the agency deems to be fair and reasonable, negotiations with that firm will be formally terminated and the agency shall select another firm, in accordance with 18-8-204 MCA, and continue until an agreement is reached or the process is terminated. All proposals must be submitted complete and contain the information required as stated in the "Request for Proposals."