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HomeMy WebLinkAbout02-11-16 BPC AgendaBOZEMAN PARKING COMMISSION February 11, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Disclosures of Ex Parte Communication III. Changes to the Agenda IV. Approval of December 2015 minutes -See Attachment Exhibit 1 V. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. VI. Introduction of new Parking Enforcement Officers. -Tom McCardle PEOII -Brenda Reynolds PEOI VII. Special Presentation. -Parking District Regulations Chuck Winn -See Attachment Exhibit 2 VIII. Guiding Principles Discussion. - See Attachment Exhibit 3 IX. Parking Manager’s Report -See Attachment Exhibit 4 X. New business. XI. Adjournment. The next Bozeman Parking Commission meeting will be held March 10, 2015 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307. Exhibit 1 BOZEMAN PARKING COMMISSION January 14, 2016, 7:30 – 9:00 a.m. City Commission Room, City Hall Minutes Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Present Committee Member - Ryan Olson: Present Committee Member - Dennis Bechtold: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present 07:33:28 AM XII. Call to order, 7:30 a.m. Ryan called the meeting to order. 07:33:44 AM XIII. Disclosures of Ex Parte Communication None XIV. Changes to the Agenda Form change. Public comment section should be listed as Number V. 07:34:29 AM XV. Approval of December 2015 minutes Eric Nelsons name needs to be corrected to Eric with a c not a k. Ben Lloyd stated he had opposed the motion to approve an additional lease in the garage for the Lark hotel— it was not approved unanimously. Exhibit 1 Chris made a motion to approve the minutes with those corrections. This was seconded by Pamela Bryan and the minutes were approved unanimously. 07:35:43 AM XVI. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Cory Lawrence (24 W. Mendenhall) gave a brief update on the Armory Building. He stated they are still moving forward on this project. They have electricity on and have been doing work inside. Cory is waiting on his investors to give the go ahead before they will start doing the outside work and closing off the parking lot. As soon as soon as he gets more information he will pass it on to the Bozeman Parking Commission (BPC). 07:38:09 AM XVII. The State of Parking Report- Year in Review Tom gave an update on the parking garage. The reports show that the use in the Parking Garage is going up. This is a good thing; the public is starting to use it more. Tom had a Parking Officer on duty the night of the Christmas stroll and due to this we didn’t have any broken arms and any complaints. He is going to start doing this on the busier nights when things are going on Downtown. This in the long run will help us save money on broken equipment and public complaints. Tom would like the BPC to start thinking about taking away to 2 hour free parking in the Garage. This will help bring in more money. Right now the majority of our revenues come from Citations and parking will not be able to continue to meet the budget if that’s all we rely on. The Parking department has been short officers most the year and it’s going to be very difficult to make up the budget shortfall in citation revenue. Cyndy asked if we are really losing that much money by having the 2 hour free parking. Tom informed the group that his calculations come to about $12,000 in lost revenue a month due to the 2 hour free parking. Pamela asked for clarification. Most parking in the garage is only about 2 hours long and most of these numbers are from the 11am-1pm time frame. The Element has not been using AVI cards due to the fact that they are afraid that customers will take them home with them or lose them and at $40 a card that is too much of a risk. Instead, they have been using validation tickets that we print for them. There is Exhibit 1 no really good way to track what the hotels our using at this time. There is a program that BPC could get that would allow the hotels to use the room keys but this is a pricey option. Tom has talked to the hotels to see if they would like to work with us to get this program. It would help both parties out. Tom asked everyone to please contact him if they think of other questions later regarding this report. Chuck provided some more information regarding the Etha Hotel. In August 2013 the city signed an agreement that gave Cory 84 parking spaces in the garage (60) were designated to be in the basement. Cory does not have to start playing anything till he starts construction. Cory wants everyone to understand what this means. It is a 25 year parking agreement/perpetual lease. Parking payments on the full 84 will start at the time the Etha is open for business. A second licensing agreement was also signed that states when construction starts he will start paying for the closure of the parking lot at the Armory. And, in addition he will also begin paying for 54 of his spaces in the garage. Those spots will be used for the use of the subcontractors, and other business around the building site if they would like to use them. Pam asked if we have leased anything in the basement. Chuck told the commission that the Finance department has not sold any basement spots and will not be selling them any time soon. 08:04:14 AM XVIII. Rick Williams Parking Plan Report- Community meeting Jan 13, 2016 6:30 to 8:00PM. Report to BPC 7:30 to 9:00 AM. Business Community Meeting Jan 14, 2016 12:00 to 1:30PM Rick Williams presented his findings to date. He has submitted three different memos to date with the information that they have discovered so far. Some of the initial findings have been; • Clarifying current on-street parking signage (particularly in areas where unlimited parking is allowed) • Rename all lots/Garage by their addresses • Upgrade access/revenue control systems at Bridger Garage. • Install counter system at the Bridger Garage, and all Parking lots owned by the City of Bozeman. • Develop and adopt a rate setting policy for parking • Managing Growth is something that the BPC needs to look at too. This will help you 5-10 years down the road. Exhibit 1 • Continue routine data collection; enhanced to evaluate occupancy, turnover and larger on street sample areas. • Identify/procure strategically located parcel that could accommodate future structured parking facilities. (Even if you don’t use them) • Initiate process to evaluate financial feasibility. Possibly implementation of an on-street pay to park program. • Finalize options that would establish a funding program to support future development of new supply. He stated there is a key difference between parking management and a parking plan. Parking management requires continued and focused action toward accomplishing strategic goals. A plan is informative but inactive. Rick Williams will be creating guiding principles that clarify: • City role and coordination • Priority customers • Capacity management • Information systems • Integration with other modes The fact that Bozeman offers a cash-in lieu program is progressive; however, current parking requirements may not provide the funding necessary to develop new parking and support the intensification of uses. The current fee is $5,000.00 per stall. The fees are generally calibrated to the level of commitment the city makes to the payer for access to an off-site parking supply: an entitlement to parking access. The lower the payer’s expectation of entitlement as a result of the fee, the lower the fee assessed. The higher the expectation of entitlement to parking, the higher the fee assessed. He brought up the question, what is the City going to provide in return for the CIL. You can make this program work for you if you do it the right way and make sure that you understand it in the fullest. There is no wrong answer it just needs to be clear on what you want to do as a City. The city has a CIL program it just needs to be revised so that it functions appropriately for our expectations. Chris doesn’t want to put parking on just the private sector, so he feels that this information needs to be looked at more thoroughly. He suggested that the BPC may need to meet more often than once a month for a while to get a handle on this now. Pam wants to discuss the cities roll in parking. She feels that this is a tool that helps the city to get people to help with the parking and not making it all fall back on the city to find the parking spaces. Exhibit 1 This is a tool that can help the city a lot if it is used correctly. Rick can figure out how much each stall would cost to help with the update of the CIL but will the city be able to come up with the rest of the money that the CIL doesn’t bring in? The BPC will not be building a new garage tomorrow but the City can start looking at the future. Rick explained that paying into a CIL doesn’t mean that you don’t have to pay for a parking spot. It does not mean that the spot belongs to that person. You have entitlement but you do not own it. It is the cities spot. You can put them in the Bridger garage then move them to a different location. It’s all how you word your CIL. Chris wants to know where we can put the entitlements now. There isn’t a lot of space to do it right now. Is this going to be a build it and then do it? Rick state that was a good question. This is where Tom really needs to be able to have great data on this. Once you figure that out you could set the CIL up to where you can only sell 100 spots after that you will have to suspend the sale of the CIL and then you would have to find more financing to build more spots. But again you have to update a counting system. 09:09:12 AM XIX. New business Tom informed everyone that he will be fully staffed by February. 09:10:29 AM XX. Adjournment Chris adjourned the Meeting at 9:10am The next Bozeman Parking Commission meeting will be held February 11, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Chuck Winn at 582-2307. Exhibit 2 Sec. 36.04.330. - Procedure for the establishment of a residential on-street parking permit regulation program. A. Pursuant to the powers granted to local governments pursuant to state law to regulate the standing or parking of vehicles on public streets, the use of public streets and traffic upon public streets, the city commission may, after holding a public hearing on any residential parking permit proposal, create, pursuant to ordinance, areas of the city to be designated as residential parking permit areas during specified times of the day and week if the city commission finds that the residential area under consideration for such a designation is: 1. Predominantly residential in character; 2. An area the streets of which are regularly congested with vehicles parked by persons not residing in the area; and 3. An area where limiting the parking of vehicles along the public streets better provides adequate motor vehicle parking for residents of the area; and finds that the creation of a residential parking permit area in the residential area under consideration would further one or more of the following objectives: a. Promoting tranquility among commuters and residents; b. Reducing noise; c. Reducing traffic hazards; or d. Reducing litter. B. Any ordinance designating an area of the city as a residential permit parking area shall describe: 1. The designated public street area along which parking will be limited to vehicles registered to or controlled and exclusively used by persons residing in the area; 2. Hours of each day and days of each week that the residential parking permit regulations shall be in effect; 3. The individuals eligible to purchase a permit; 4. Effective dates of annual permits; 5. Any special provisions or exceptions applicable to schools, churches, businesses, public park use, etc. within the residential area; and 6. Visitor permit or special gathering provisions for the residential area. C. Upon adoption of any ordinance by the city commission designating an area for residential permit parking only, signs shall be erected along the streets identified in the ordinance prior to any enforcement of the residential parking permit regulation pursuant to section 36.04.090. The parking signs erected shall give notice of the general nature of the parking limitation and shall indicate the hours and days when such parking limitations shall be in effect. (Code 1982, § 10.32.350; Ord. No. 1345, § 1, 1992; Ord. No. 1376, § 1, 1993) Exhibit 2 Sec. 36.04.350. - Residential parking permits. A. Application procedure. Applications for residential parking permits shall be submitted to the city on a prescribed form and shall be accompanied by proof in a form satisfactory to the city of the applicant's place of residence within the residential parking permit only area, as well as proof of registration of use and control of each vehicle for which a residential parking permit is sought. Each application shall be accompanied by the appropriate fee for each vehicle for which a parking permit is sought. No part of the parking permit fees shall be refundable. The amount of the fees shall be established by resolution at the level that covers the cost of administration and enforcement of the residential parking permit regulations in the residential area. B. Form and issuance. 1. Upon approval by the city of the application of any person residing in a residential parking permit only area, a residential parking permit shall be issued for each vehicle receiving approval. Upon approval by the city of the application of any person residing in a residential parking permit only area for a temporary visitor's permit, such permit shall be issued by the city. No more than two temporary visitor's parking permits shall be issued annually for a single residential dwelling unit. Temporary visitors' parking permits shall be used only by visitors of the dwelling unit to which the permits were issued and are valid only while visiting that dwelling unit. 2. Each residential parking permit issued by the city for a vehicle shall set forth at least the date of issuance and the license number of the vehicle for which it is issued. Each temporary visitor's permit issued by the city shall set forth at least the date of issuance and the address of the resident to which it is issued. Annual permits shall be required. A permit shall be valid for no longer than the permit year of issuance and is not transferrable. The issuance of a residential parking permit does not serve as a guarantee that there will always be a parking space available for the permit holder on the public streets within the designated residential parking permit area. C. Lawful display required. 1. Unless otherwise agreed to by a city parking control officer in writing, residential parking permits shall be affixed to the left rear bumper and temporary visitors' permits and employee permits shall be hung from the interior rearview mirror facing the windshield. It is unlawful to either fail to display or improperly display a residential parking permit, or to attempt to use a residential parking permit from another area in a designated residential area. 2. It is unlawful for the holder of a residential parking permit to fail to surrender it when directed to do so. 3. It is unlawful for any person to represent in any fashion that a vehicle is entitled to a residential parking permit authorized by subsection A of this section or other applicable provisions when it is not so entitled. The display of a residential parking permit on a vehicle not entitled to such a permit shall constitute such a representation. 4. It is unlawful for any person to duplicate, by any means, a parking permit authorized by subsection A of this section or other applicable provisions. It is also unlawful for any person to display on any vehicle such a duplicate parking permit. (Code 1982, §§ 10.32.370—10.32.390; Ord. No. 1345, §§ 3—5, 1992; Ord. No. 1383, § 1, 1994; Ord. No. 1401, §§ 1, 2, 1995) Exhibit 2 Sec. 36.04.360. - Montana State University Residential On-Street Parking Permit Regulation Program. A. The area designated, pursuant to this article, as the Montana State University Residential On-Street Parking Permit Program, and hereinafter referred to as "MSU Residential District," shall be as follows (listed streets and avenues include the full right-of-way unless specifically noted): Beginning at the northwest corner of the intersection of South 12th Avenue and West Dickerson Street, thence southerly along the west right-of-way of South 12th Avenue to the north right-of-way of West Alderson Street, thence westerly along the north right-of-way of West Alderson Street to the west right-of-way of South 13th Avenue, thence southerly along the west right-of-way of South 13th Avenue to the centerline of West College Street, thence easterly along the centerline of West College Street to the centerline of South 8th Avenue, thence southerly along the centerline of West 8th Avenue to the centerline of West Harrison Street, thence easterly along the centerline of West Harrison Street to the centerline of South 6th Avenue, thence southerly along the centerline of South 6th Avenue to the centerline of West Grant Street, thence easterly along the centerline of West Grant Street to the centerline of the alley between South 5th Avenue and South 6th Avenue, thence southerly along the centerline of the alley between South 5th Avenue and South 6th Avenue to the south right-of-way of West Grant Street, thence easterly along the south right-of-way of West Grant Street to the west right-of-way of South 5th Avenue, thence southerly along the west right-of-way of South 5th Avenue to the north right-of-way of West Lincoln Street, thence easterly along the north right-of-way of West Lincoln Street to the centerline of South 3rd Avenue, thence southerly along the centerline of South 3rd Avenue to the north right-of-way of West Kagy Boulevard, thence easterly along the north right-of-way of West Kagy Boulevard to the east right-of-way of South 3rd Avenue, thence northerly along the east right-of-way of South 3rd Avenue to the south right-of-way of South Grand Avenue, thence northerly along the south/east right-of-way of South Grand Avenue to the north right-of-way of West Lincoln Street, thence easterly along the north right-of-way of West Lincoln Street to the west right-of-way of South Willson Avenue, thence northerly along the west right-of-way of South Willson Avenue to the north right-of-way of West Cleveland Street, thence westerly along the north right-of-way of West Cleveland Street to the east right-of-way of South 3rd Avenue, thence northerly along the east right-of-way of South 3rd Avenue to the south right-of-way of West Harrison Street, thence easterly along the south right-of-way of West Harrison Street to the west right-of South Grand Avenue, thence northerly along the west right-of-way of South Grand Avenue to the north right-of-way of West Harrison Street, thence westerly along the north right-of- way of West Harrison Street to the east right-of-way of South 5th Avenue, thence northerly along the east right-of-way of South 5th Avenue to the south right-of-way of West College Street, thence easterly along the south right-of-way of West College Street to the west right-of-way South 4th Avenue, thence northerly along the west right-of-way of South 4th Avenue to the north right-of-way of West College Street, thence westerly along the north right-of-way of West College Street to the centerline of South 5th Avenue, thence northerly along the centerline of South 5th Avenue to the north right-of-way of West Alderson Street, thence easterly along the north right-of-way of West Alderson Street to the east right-of-way of South 5th Avenue, thence northerly along the east right- of-way of South 5th Avenue to the north right-of-way of West Dickerson Street, thence westerly along the north right-of-way of West Dickerson Street to the east right-of-way of South 7th Avenue, thence northerly along the east right-of-way of South 7th Avenue to the south right-of-way of West Story Street, thence easterly along the south right-of-way of West Story Street to the west right-of- way of South 7th Avenue, thence southerly along the west right-of-way of South 7th Avenue to the north right-of-way of West Dickerson Street, thence westerly along the north right-of-way of West Dickerson Street to the centerline of South 8th Avenue, thence northerly along the centerline of South 8th Avenue to the north right-of-way of West Koch Street, thence westerly to the west right-of- way of South 8th Avenue, thence southerly to the north right-of-way of West Story Street, thence westerly along the north right-of-way of West Story Street to the east right-of-way of South 10th Avenue, thence southerly along the east right-of-way of South 10th Avenue to the centerline of West Story Street, thence easterly along the centerline of West Story Street to the centerline of South 9th Exhibit 2 Avenue, thence southerly along the centerline of South 9th Avenue to the north right-of-way of West Dickerson Street, thence westerly along the north right-of-way of West Dickerson Street to the Point of Beginning. The district shall also include South 14th Avenue from West Dickerson Street to West College Street, the western half of South 15th Avenue from West Dickerson Street to West Alderson Street, South 15th from West Alderson Street to West College Street, and West Alderson Street from South 13th Avenue to South 14th Avenue. B. It is unlawful for any person to stop, stand, or park a vehicle on any street within the area listed in 36.04.360.A between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, except for legal holidays, except for the following circumstances: 1. Those vehicles displaying a valid MSU residential parking permit, a temporary MSU visitor's permit for that location, or a MSU service provider permit; 2. An emergency vehicle, including, but not limited to an ambulance, fire engine or police vehicle; or 3. A clearly marked business vehicle which is under the control of a person providing a service to persons or property located in the MSU residential district, including but not limited to delivery vehicles. C. These regulations will be enforced by the city police department. D. The department of public works will post signs in accordance with the Manual on Uniform Traffic- Control Devices that indicate the general nature of the restrictions and the hours and days when the restrictions are in effect. E. Permits shall be issued for an annual permit year beginning September 1. F. The amount of the permit fees shall be established by resolution. G. Permits shall be issued by the city police department. Permits may be issued for motor vehicles only upon application by a legal resident within the MSU residential district who has a motor vehicle registered in the applicant's name, or who has a motor vehicle for the applicant's exclusive use and under the applicant's control; and satisfying the requirements of section 36.04.350.A and B. H. No more than two visitor permits shall be issued annually to each single residential dwelling unit for use by visitor vehicles. I. Nonresidential uses may be provided with posted time limit parking as approved by the director of public works. J. Each business owner or individual employed within the MSU residential district is eligible to purchase one residential permit. K. Annual visitor permits may be issued to nonresidential uses located within the district for circumstances not otherwise provided for within this section. L. Upon request by a resident or employer within the MSU residential district, the police department may issue special gathering permits. M. Residential permits shall become void if either the owner/operator of the vehicle moves out of the MSU residential district or the owner/operator of the vehicle sells the vehicle. A permit holder who moves within the MSU residential district or purchases another vehicle and desires to transfer the permit must apply for such transfer and pay the fee as established by resolution. N. The MSU residential district boundaries may be revised by ordinance. Exhibit 2 (Code 1982, § 10.32.395; Ord. No. 1377, § 2, 1994; Ord. No. 1384, § 2, 1994; Ord. No. 1391, § 2, 1994; Ord. No. 1392, § 2, 1994; Ord. No. 1393, § 2, 1994; Ord. No. 1395, § 2, 1994; Ord. No. 1401, § 3, 1995; Ord. No. 1405, § 2, 1995; Ord. No. 1415, § 2, 1996; Ord. No. 1536, § 2, 4-30- 2001; Ord. No. 1537, § 20, 5-29-2002; Ord. No. 1640, § 4, 6-6-2005; Ord. No. 1644, § 2, 8-15- 2005; Ord. No. 1705, § 2, 5-29-2007; Ord. No. 1715, § 2, 8-27-2007; Ord. No. 1716, § 2, 9-4- 2007; Ord. No. 1789, § 1, 7-12-2010; Ord. No. 1870, § 2, 12-16-2013; Ord. No. 1892, § 1, 7-7- 2014) Sec. 36.04.365. - Bozeman Senior High School Residential On-Street Parking Permit Regulation Program. A. The streets designated, pursuant to this section, as the Bozeman Senior High School Residential On-Street Parking Permit Program, and hereinafter referred to as "BSHS Residential District," shall be as follows: East side of N. 11th between Mendenhall and Durston; Both sides of N. 10th between Mendenhall and Durston; Both sides of N. 9th between Mendenhall and Villard; Both sides of W. Villard from N. 9th to N. 11th; Both sides of W. Beall from N. 9th to N. 11th; Both sides of W. Lamme from N. 9th to N. 11th; North side of W. Mendenhall from N. 9th to N. 11th; West side of N. 15th from W. Beall to Durston; Portions of the east side of N. 15th including the 100 and 200 blocks and from 410 N. 15th north to Durston; West side of S. 11th from Babcock to Curtiss; East side of S. 11th from Babcock to Olive; Both sides of S. 10th from Main to Olive; West side of S. 9th from Babcock to Olive; Both sides of West Babcock from S. 9th to S. 11th; North side of West Olive from S. 9th to S. 11th; Both sides of West Beall from N. 15th to N. 16th, including the street frontage adjacent to 1602 West Beall, and The east side of South Ninth Avenue, from West Babcock Street south to the alley between West Babcock and West Olive Street. Exhibit 2 B. It is unlawful for any person to stop, stand, or park a vehicle on any street within the area listed in 36.04.365.A between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, from August 15 to June 15, except for legal holidays, except for the following circumstances: 1. Those vehicles displaying a valid Bozeman Senior High School residential parking permit, a temporary HS visitor's permit for that location, or a HS service provider permit; 2. An emergency vehicle, including, but not limited to an ambulance, fire engine or police vehicle; or 3. A clearly marked business vehicle which is under the control of a person providing a service to persons or property located in the BSHS Residential District, including but not limited to delivery vehicles. C. These regulations will be enforced by the city police department. D. The department of public works will post signs in accordance with the Manual on Uniform Traffic Control Devices that indicate the general nature of the restrictions and the hours and days when the restrictions are in effect. E. Permits shall be issued for an annual permit year beginning August 1. F. The amount of the permit fees shall be established by resolution. G. Permits shall be issued by the city police department. Permits may be issued for motor vehicles only upon application by a legal resident within the BSHS Residential District who has a motor vehicle registered in the applicant's name, or who has a motor vehicle for the applicant's exclusive use and under the applicant's control; and satisfying the requirements of section 36.04.350.A and B. H. No more than two visitor permits shall be issued annually to each single residential dwelling unit for use by visitor vehicles. I. Nonresidential uses may be provided with posted time limit parking as approved by the director of public works. J. Each business owner or individual employed within the BSHS Residential District is eligible to purchase one residential permit. K. Annual visitor permits may be issued to nonresidential uses located within the district for circumstances not otherwise provided for within this section. L. Upon request by a resident or employer within the BSHS Residential District, the city police department may issue special gathering permits. M. Residential permits shall become void if either the owner/operator of the vehicle moves out of the BSHS Residential District or the owner/operator of the vehicle sells the vehicle. A permit holder who moves within the BSHS Residential District or purchases another vehicle and desires to transfer the permit must apply for such transfer and pay the fee as established by resolution. N. The BSHS Residential District boundaries may be revised by ordinance. Exhibit 2 (Ord. No. 1542, § 2(10.32.396), 7-23-2001; Ord. No. 1568, § 2, 7-22-2002; Ord. No. 1870, § 3, 12-16-2013) Sec. 36.04.370. - Legislative intent. It is the intent of the city commission that the violations listed in this article, except for a violation of section 36.04.390, are offenses involving civil liability and are considered municipal infractions under chapter 24, article 2. It is also the intent of the city commission that a violation of section 36.04.390 is a misdemeanor criminal offense of absolute liability and shall not require proof of any of the mental states described in MCA 45-2-101(33), (37) and (58). (Ord. 1126 § 2, 1983; Ord. 1140, § 1(part), 1983; Ord. 134, §6, 1992; Ord. No. 1770, § 1, 11-2- 2009; Ord. No. 1781, § 1(10.32.400), 5-17-2010) Exhibit 3 PO Box 12546 Portland, OR 97212 Phone: (503) 459-7638 E-mail: rick@rickwilliamsconsulting.com MEMORANDUM TO: Thomas Thorpe, City of Bozeman FROM: Rick Williams, RWC Owen Ronchelli, RWC Pete Collins, RWC DATE: January 20, 2016 (v.1) RE: DISCUSSION DRAFT: Proposed Guiding Principles for Downtown Parking Management I. INTRODUCTION A key finding from observations and discussions conducted to date for the Downtown Comprehensive Parking Plan is that Bozeman has not established clear policies or priorities for parking management. As such, the City’s intended role in managing existing parking and planning for new supply in the future is unclear. Without clear agreement on the purpose of parking on a specific street, in a lot or garage, or within the entire parking supply; it becomes difficult to effectively organize, direct and manage a parking system. For any parking space in question, it is critically important that stakeholders agree on what the priority purpose is, who it is intended for, and what outcomes they want to achieve. Also, the City’s role in accommodating identified priorities within publicly owned supply must be determined. Unfortunately, many cities leap into parking management strategies before their purpose or their appropriateness for the downtown is clear. To avoid this misstep, the Bozeman Parking Commission (BPC) tasked the consultant with developing a preliminary set of guiding principles for review and discussion. These principles, ultimately refined with BPC and other stakeholder input, will define Bozeman’s goals for parking. They will also guide near- and long-term decisions regarding management of the City owned parking supply; serving as a filter through which data and parking strategy development can be evaluated. This memorandum outlines a draft set of Guiding Principles for the management of parking in downtown Bozeman. At this point, they represent the consultant’s sense of what Bozeman needs, based on input derived through discussions with the BPC, meetings with community stakeholders, research and on-the-ground observations of the downtown parking system. Much more discussion needs to occur to create a set of Guiding Principles to guide and inform all elements of the emerging Downtown Comprehensive Parking Plan. Exhibit 3 II. SUMMARY OF COMMUNITY INPUT – WHAT WE HAVE HEARD? A successful downtown has a clear sense of place, and comprises an exciting and attractive mix of uses and amenities. The role of parking is to support the realization of this vision. Simply put, people do not come downtown to park. They come to experience an environment that is unique, active, and diverse. A well-managed parking system helps make it safe, easy, and convenient for them to do so. Discussions with the Bozeman Parking Commission and meetings with the general public elicited a number of desired outcomes for parking management. The consultant has summarized this input into the statements listed below: • Support a vital, active, and interesting downtown environment. • Get the right parker to the right stall (customers, employees, residents). • Assure convenient, affordable, and available parking for visitors and customers. • Ensure that parking in downtown is managed to meet the needs of its priority users. • Ensure reasonable and safe parking for employees. • Communicate a clear sense of movement to parking options. • Provide for an integrated system on and off-street. • Integrate with alternative modes. • Anticipate and respond to increasing demand for access to the downtown. • Create a proactive tool (i.e. strategic parking management plan) to effectively manage the parking supply to assure the continued success of downtown Bozeman. • Demonstrate parking as an asset (with a true value) to the City, and therefore, treat it as such. • Leverage parking revenues to support maintenance of the existing system and system growth. • Minimize neighborhood spillover from abutting Downtown parking (employees, etc.), and determine appropriate mechanisms to mitigate negative impacts. • Assure that the parking system is financially sustainable, accommodates future growth and supports a vital business environment. • Communicate parking in the downtown effectively (e.g., signage, way finding). The objective of parking management in downtown should be: To support the development of a vibrant, growing, and attractive destination for shopping, entertainment, recreation, living, and working. The components of this plan need to be simple and intuitive for the user, providing an understandable system that is affordable, safe, secure, financially sound and well-integrated into alternative mode options. Exhibit 3 III. GUIDING THEMES AND PRINCIPLES The development of Guiding Principles for parking in Bozeman supports creation of a parking system that facilitates and contributes to a vital and growing downtown. Guiding Principles are designed to guide and inform future decision-making on issues related to access and parking management. Strategically, the principles encourage the use of parking resources to support economic development goals and effectively serve the diversity of “customers” using the downtown. The Guiding Principles outlined here are summarized under theme categories and will serve as a foundation for continuing discussions with stakeholders and the community. Ideally, these will establish a basis for consensus and provide near - and long-term direction for parking management in the downtown. It should be noted that some of the Guiding Principles presented below reinforce programs and services that are currently provided. A. CITY ROLE AND COORDINATION 1) The City’s primary role in providing parking is to accommodate customer/visitor access downtown and ensure residential/guest access in neighborhoods. Employee parking must be led by the private sector and through partnerships where the City can reasonably participate (financially or programmatically). The cost for providing parking, especially off-street, is very high. The City cannot be responsible for providing parking to all users. As such, customer/visitor access (downtown) and resident/guest access (neighborhoods) form the base for the City’s parking program. Employee parking should be the responsibility of the private sector. The City’s role in managing and planning for employee parking is best implemented through strong partnerships with the private sector. In this case, financial resources can be leveraged and greater flexibilities created in management and delivery of services. 2) Centralize management of public parking to ensure optimal use of its supply. The City needs to provide focused, coordinated, and strategic attention to daily management of the supply it owns and delivery of near- and long-term parking solutions. This should be implemented through a Parking Services Division, led by an adequately supported Parking Manager. Exhibit 3 3) Ensure that a representative body of affected private and public constituents from within downtown routinely informs decision-making. Active participation by those affected guarantees an understanding of and consensus on parking management and the “trigger” points for decision-making built into the parking plan. This is best accomplished through an established Parking Commission that reviews performance, serves as a sounding board for issues, and acts as a liaison to the broader stakeholder community. 4) Coordinate parking in a manner that supports the unique character of emerging downtown districts and neighborhoods. Where appropriate, manage parking by zone. The downtown comprises several unique economic enclaves (e.g., the core, unique adjacent neighborhoods, and emerging development areas). As these areas differ economically, so too do the character and needs of their patrons. This may require a management approach tailored to each area, known as management by parking zone or district. B. PRIORITY CUSTOMER 1) The most convenient on-street parking will be preserved for the priority user, the short- term trip (downtown) and residents/guests (neighborhoods). The on-street parking system in the downtown must be formatted in a manner that assures turnover and minimizes conflicts between the priority user of an area and other users. The City will use base zoning in parking districts (e.g., commercial versus residential) to facilitate and support reasonable definitions of priority users. For the most part, employees should not park on-street. C. ACTIVE CAPACITY MANAGEMENT 1) Manage the public parking system using the 85% Occupancy Standard to inform and guide decision-making. The 85% Rule is an operating principle for coordinating parking supply. When occupancies routinely reach 85% during peak periods, more intensive and aggressive parking management strategies are called for to assist patrons in finding available parking. The 85% Rule will facilitate reasonable and effective decisions regarding time stays, enforcement, and other decisions related to capacity management. Exhibit 3 2) Supplies in excess of the 85% Occupancy Standard will require best practice strategies to minimize parking constraints. Strategies identified in the Downtown Comprehensive Parking Plan will be triggered by the 85% Rule. The City and the Downtown Parking Commission are committed to moving forward with recommended strategies when parking demand requires them. Changes to the status quo can be difficult, but continued constraints in parking and access will adversely impact the downtown’s success and ability to absorb growth. 3) Encourage shared parking in areas where parking is underutilized. This will require an active partnership with owners of private parking supplies. Numerous parking facilities in some downtown locations are underutilized. Efforts should be made to facilitate shared use agreements between different users (public and private) to direct parking demand into these facilities, in order to maximize existing parking resources. Parking data collected by the City should include capacity assessments within private facilities. 4) Capacity will be created through strategic management of existing supplies (public and private), reasonable enforcement, leveraging parking with alternative modes, and new supply. Active effort must be made to manage the parking system on a daily basis. This will require partnerships with the private sector to leverage existing off-street supplies and to coordinate management in a manner that supports the development and growth of alternative modes. New parking supply becomes more feasible when all capacity options are maximized. D. INFORMATION SYSTEMS (SUPPLY & CUSTOMER-BASED) Supply-based 1) Implement performance measurements and reporting to ensure Guiding Principles are achieved. Committing to a routine and objective system of measurement and reporting ensures that decision-making will be informed. Key metrics include occupancy, turnover, average duration of stay, rate of violation, and customer input. Performance monitoring also provides a basis for routine evaluation of program effectiveness. Exhibit 3 Customer-based 2) Provide an "access product" that is of the highest quality to create a safe and positive customer experience with parking and access associated with the downtown. On-street parking should be uniformly managed and enforced to assure an intuitive, reasonable sense of the allowed time stay. Off-street facilities (surface and structured) should be of uniform quality and identity to create a clear sense of safety, convenience, understandability and coordination with the pedestrian environment. High quality communication and marketing materials should be integrated into a comprehensive package of services to inform and guide the parking public into the on- and off-street parking system. 3) Improve existing, and create new, information and educational resources (outreach, education, maps, websites, etc.) for use by the public and private sectors. Efforts to improve understanding, awareness, and ease of use of the parking and access system should be upgraded. A clear schedule should be maintained for the dissemination of information. This could be coordinated through a partnership between the City and a downtown business association. 4) Augment and expand the existing way finding system for the downtown that links parking assets and provides directional guidance, preferably under a common brand/logo. Parking resources should be clearly identified and explained through branding and signage, increasing understanding of how to access on- and off-street parking resources. A common brand unifies marketing materials, signage systems, and other communications simplifies customer recognition and use of the system. E. INTEGRATION WITH OTHER MODES 1) Provide sufficient parking to meet employee demand, specifically in conjunction with other reasonable travel mode options. All parking strategies should be coordinated with transportation demand management goals and objectives to ensure that employees and customers have reasonable options available for access. This effort should be pursued as a partnership between the City and private sector businesses. Exhibit 3 2) Encourage and facilitate increasing percentages of use, particularly by employees, of alternative travel modes to free up parking capacity. Parking should not be the only access option for employees. Every parking stall occupied by an employee means a lower rate of turnover and less access for customers and visitors. Employees should be given reasonable access to parking, but encouraged to use alternative modes that include walking, biking, transit, and ridesharing. If Bozeman develops a strong system of alternative mode options for employees, these will then become options for residents, visitors, and customers. 3) Increase bike parking on and off-street to enhance the broader bicycle network. The City of Bozeman’s bike parking network should be as effectively formatted as the auto parking system. On- and off-street parking facilities for bicyclists are efficient and low-cost. 4) Explore remote parking locations and transit/bike connections to minimize the need for new parking structures. As the City explores new parking supply options, scenarios should include remote locations connected by transit and bike networks. Such options may be more cost-effective than structured parking and/or may be necessitated by land supply constraints in the downtown. F. FINANCIAL VIABILITY 1) All parking operations will be financially sustainable. Parking revenues should cover the cost of operations as well as providing reasonable surpluses of revenue to ensure the highest quality access product, customer convenience, system maintenance, safety and service delivery. 2) Planning for future supply growth will be strategic and routinely evaluated to ensure the City is ready to respond to growth and recognizing that funding for new growth will require a varied package of funding resources (and partnerships). The City must plan for its supply growth needs and initiate long-term planning efforts to assemble funding and partnerships necessary to that growth. IV. SUMMARY As stated earlier, the Guiding Principles presented here are in draft form and intended to illicit reaction, discussion and input that will lead to a revised set of principles that are consensus based and reflective of the type of parking system that will best serve downtown Bozeman. Comment, review, revision and improvement of these draft principles is encouraged and expected. Exhibit 4 Parking Manager’s Report We are at full staffing with the promotion of Tom McCardle from PEO1 to PEO2 and the hiring of Brenda Reynolds to the position of PEO1. I have asked Bozeman PD to assist with training the PEO’s in working with the public and how to better represent the City of Bozeman. At the Suggestion of our parking consultant, The City in now a member of both national parking associations, The International Parking Association http://www.parking.org and The National Parking Association http://weareparking.org. This gives us, as well as other departments such as planning, access to up to date parking studies, reports, consultation, training and their national conferences. I am tentatively planning on attending the International Parking Associations conference in Nashville in May of this year. The City of Missoula has installed Luke2 meters to replace their old coin operated meters. They will be hosting an open house for Montana parking operators and we have been invited to see their new garage operations, citation equipment and meters downtown. The date and times are forthcoming. I hope it will give us viable solutions to some of our department needs. Garage use remains consistent with previous years. The garage shows consistent use and we have not needed to plow the roof since the Christmas Stroll to accommodate any increased parking nor have witnessed the garage being close to filling the first three levels. Exhibit 4 Our income in the garage also remains the same. Our transactions are primarily via credit card. We do have cash users but in my opinion not enough to invest in another cash payment machine. I believe we are better off maintaining the current machine until we replace the entire garage system. Our daily income fluctuates daily. Our parkers tend to leave within two to Three hours. Most of our parking occurs Monday thru Friday and parking seems to end at around 10: PM. Because of this I believe we should consider changing our policy of 24 hour operations to close between 10 PM and 6 AM raising the gates during closed hours. This, I hope, would lead to less damage to the exit gates during 10 PM to 6 AM. Exhibit 4 Revenue and Expenditures year to date. In conclusion we are below expectations for citations and we have had to expend more on the garage than anticipated. That being said we are within our budget and I believe we will see improvement through the remainder of the year.