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Home My WebLink AboutC12. Fire Impact Fee CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adoption of the Fire Impact Fee Fund Capital Improvement Plan (CIP) for FY17-21. AGENDA ITEM TYPE: Consent MEETING DATE: December 14, 2015 RECOMMENDATION: Adopt the Fire Impact Fee Fund Capital Improvement Plan (CIP) for FY17-21. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The City’s Impact Fee Advisory Committee (IFAC) met on November 17th to review and make recommendations for the planned expenditures of Fire Impact Fees. At that meeting, they voted to recommend the adoption of this Capital Improvement Plan. Item of Note:  Based on the Impact Fee Study that was adopted in FY13, both of the items listed need an outside source of funds for 25% of their costs. This source could be General Funds, grant revenues, or could be an additional voter-approved tax levy. Once these items are scheduled, we will need to identify this 25% source, totaling approximately $1,125,000.  Revenue estimates for Fire Impact Fees have been updated with the 5-year average collection amount. Fund 113 - Fire Impact Fees Fiscal Year Revenue Change 2011 $ 194,000 - 2012 $ 247,000 27.3% 2013 $ 406,000 64.4% 2014 $ 298,000 -26.6% 2015 $ 430,000 44.3% 5-Year Average $ 315,000 UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY16. Report compiled on: November 25, 2015 Attached: Draft Fire Impact Fee Fund CIP $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 2011 2012 2013 2014 2015 Fire Impact Fee Revenues Fund 113 - Fire Impact Fees Fiscal Year Revenue Change 2011 $ 194,000 - 2012 $ 247,000 27.3% 2013 $ 406,000 64.4% 2014 $ 298,000 -26.6% 2015 $ 430,000 44.3% 5-Year Average $ 315,000 UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY16. Report compiled on: November 25, 2015 Attached: Draft Fire Impact Fee Fund CIP $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 2011 2012 2013 2014 2015 Fire Impact Fee Revenues 184 Fire Impact Fee Capital Improvement PlanFinancial SummaryCurrent YearFY16FY17FY18 FY19 FY20 FY21UnscheduledProjected Beginning Reserve Balance Dedicated to CIP937,669$ 1,252,669$ 1,573,969$ 1,851,695$ 2,185,976$ 2,526,942$ ‐$ Plus: Impact Fee Revenues Dedicated to CIP315,000$ 321,300$ 327,726$ 334,281$ 340,966$ 347,785$ ‐$ Less: Scheduled CIP Project Costs‐$ ‐$ (50,000)$ ‐$ ‐$ ‐$ (4,500,000)$ Projected Year‐End Cash Dedicated to CIP1,252,669$ 1,573,969$ 1,851,695$ 2,185,976$ 2,526,942$ 2,874,727$ Assumptions Made for Revenue Estimates:Current YearFY16FY17FY18FY19 FY20 FY21Estimated Annual Fire Impact Fee Revenues315,000$ 315,000$ 321,300$ 327,726$ 334,281$ 340,966$ Estimated Annual Increase0.0%2%2%2%2%2%Total Estimated Revenues315,000$ 321,300$ 327,726$ 334,281$ 340,966$ 347,785$ Current Revenues Dedicated to CIP %100.0%100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to Fire Capacity Expansion CIP0.0%0.0%0.0%0.0% 0.0%0.0% Total % Dedicated to CIP100.0%100.0% 100.0%100.0%100.0% 100.0%Total Estimated Revenues Dedicated to CIP315,000$ 321,300$ 327,726$ 334,281$ 340,966$ 347,785$ ProjectedProjected5,000,0004,500,0004,000,0003,500,0003,000,0002,500,0002,000,0001,500,0001,000,000500,0000Fire Impact Fee Projects 185 PROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21RATINGFY18 FY19FY20CIP PROJECT FUND:Impact Fees FireSorted by Funding Year and RatingFIF08FIRE IFFIRE IMPACT FEE STUDY40$50,000FIF06FIRE IFFIRE STATION #4$3,900,00030FIF07FIRE IFFIRE ENGINE, STATION #4$600,00030Summary for Impact Fees Fire (3 items)Totals by year:$50,000$4,500,000FY21FY17FY18FY19UnscheduledFY20186 CIP Project Fund Impact Fees Fire PROJECT NUMBER FIF06 DEPARTMENT FIRE IF PROJECT NAME FIRE STATION #4 FY17 FY18 Unscheduled $3,900,000 DESCRIPTION OF PROJECT This project is identified as a priority in the adopted Fire Facility Plan because most of the City's north and west areas are located such that our response time exceeds four to six minutes for fire and medical emergencies. Land acquisition costs are not included. The City currently owns the site on the southwest corner of 19th Avenue and Graf Street, which is ideally situated for this station. This station will be needed as our community grows in its South West quadrant. We will need to watch annexations and subdivisions within the area and schedule this project accordingly. Re-evaluation of this projection will be needed upon completion of update of the Fire Master Plan. ALTERNATIVES CONSIDERED Many are available: Scale down the project size and/or materials used in construction to accommodate a residential type facility similar to Station #2; require automatic sprinkler systems as built-in protection for all new construction located outside of existing stations' response time service districts; continue operating under current resources; relocated existing stations; accept longer-than-historical response times and high life and fire losses; acquire fire district's fixed facilities as annexation by the City continues. ADVANTAGES OF APPROVAL The completion of this project would enhance our ability to respond to growing parts of the community within a time frame that has been historically acceptable to the citizens of Bozeman. Station #1 and #2 are located in areas which ineffectively serve the area station 4 would be placed in. Current response times to the areas South of Kagy are approaching being out of our desired response time of 6 minutes or less 90% of the time. Completion of Graf and 11th expansion projects could provide additional benefits in terms of response times to areas located in the South part of town. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Impact Fees can not be spent on operations and maintenance costs. The City’s General Fund will bear the annual operating and maintenance expenses associated with this facility, estimated at $1,200,000, including all crew personnel. FUNDING SOURCES 75% Fire Impact Fees ($2,925,000), 25% other source ($975,000.) New Replacement Equipment Project Impact Fee Funds Project and Equipment Scoring TOTAL SCORE:30 FY19 REQUIRED - CAPITAL or DEBT SERVICE REQUIRED - USEFUL LIFE 10+ YEARS REQUIRED - CAPACITY EXPANDING BENEFITS TO NEW DEVELOPMENT: (Up to 20 pts)20 DIRECT BENEFITS: (Up to 10 pts)5 FUNDING CERTAINTY: (Up to 10 pts)5 COMMISSION WORK PLAN PRIORITY: (Up to 10 pts)0 FY20 FY21 187 CIP Project Fund Impact Fees Fire PROJECT NUMBER FIF07 DEPARTMENT FIRE IF PROJECT NAME FIRE ENGINE, STATION #4 FY17 FY18 Unscheduled $600,000 DESCRIPTION OF PROJECT This project is the purchase of an engine and accompanying equipment for use out of new Fire Station 4. It will be necessary to have this engine at the Station when it opens. There is an estimated 12 month lead time in delivery of this type of equipment. This engine will be needed for Station #4, which will be required as our community grows in its South West Quadrant. We will need to watch annexations and subdivisions within the area and schedule this project accordingly. ALTERNATIVES CONSIDERED Use of 2006 Pierce reserve engine as front line, would leave city with only one reserve fire engine to cover for 4 front line apparatus, both 2006 and 1989 Pierce could require updates to make apparatus serviceable as front line apparatus; buy a used engine; lease/purchase an engine. ADVANTAGES OF APPROVAL Purchase of this unit will adequately equip Station #4 for fire and other emergency responses. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Impact Fees can not be used for annual operating and maintenance costs. The City’s General Fund will pay for the increased fuel, maintenance and insurance costs associated with this engine, estimated at less than $30,000 per year. FUNDING SOURCES 75% Fire Impact Fees ($450,000), 25% other source ($150,000). New Replacement Equipment Project Impact Fee Funds Project and Equipment Scoring TOTAL SCORE:30 FY19 REQUIRED - CAPITAL or DEBT SERVICE REQUIRED - USEFUL LIFE 10+ YEARS REQUIRED - CAPACITY EXPANDING BENEFITS TO NEW DEVELOPMENT: (Up to 20 pts)20 DIRECT BENEFITS: (Up to 10 pts)5 FUNDING CERTAINTY: (Up to 10 pts)5 COMMISSION WORK PLAN PRIORITY: (Up to 10 pts)0 FY20 FY21 188 CIP Project Fund Impact Fees Fire PROJECT NUMBER FIF08 DEPARTMENT FIRE IF PROJECT NAME Fire Impact Fee Study FY17 FY18 $50,000 Unscheduled DESCRIPTION OF PROJECT An update of our current Fire Impact Fee calculation should be completed. It will be most helpful to have this done after we make an update to our Fire Service Master Plan, which is expected to take place in FY17. ALTERNATIVES CONSIDERED None. Statute requires and update to this calculation. ADVANTAGES OF APPROVAL Compliance with state law; accuracy in the amount of fee being charged. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Fire Impact Fees New Replacement Equipment Project Impact Fee Funds Project and Equipment Scoring TOTAL SCORE:40 FY19 REQUIRED - CAPITAL or DEBT SERVICE REQUIRED - USEFUL LIFE 10+ YEARS REQUIRED - CAPACITY EXPANDING BENEFITS TO NEW DEVELOPMENT: (Up to 20 pts)20 DIRECT BENEFITS: (Up to 10 pts)10 FUNDING CERTAINTY: (Up to 10 pts)10 COMMISSION WORK PLAN PRIORITY: (Up to 10 pts)0 FY20 FY21 189