HomeMy WebLinkAboutC11. Water Fund CIP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: Adopt the Water Fund Capital Improvement Plan (CIP) for Fiscal
Years 2017-2021.
AGENDA ITEM TYPE: Consent
MEETING DATE: December 14, 2015
RECOMMENDATION: Adopt the Water Fund Capital Improvement Plan (CIP) for
Fiscal Years 2017-2021.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Similar to recent years
past, we are bringing the various parts of the plan forward as items on the Consent agenda. We
will be prepared to address questions, if they arise, at the public meeting.
The Public Works, City Manager, and other city staff met in October and November to develop
the attached Capital Plan for the equipment and capital needs of the Water Fund. The Water
Fund CIP tracks the capital equipment replacements and construction projects for Water
Operations (distribution system) and the Water Treatment Plant. It also tracks the Public Works
Administration cost-center capital needs.
Items of Note:
• The Public Works Administration cost center within the Water Fund will be reimbursed
an estimated 70% of all capital costs. This is added as a revenue line item.
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• After review of the allocation of vehicle replacements for the Water Operations
department, we moved a number of vehicles to the Wastewater Fund for replacement.
The Water Operations and Wastewater Operations crews function as one unit and share
equipment that is purchased by both funds.
• PW02: Shops Facility Expansion Construction has been added to both the Water and
Wastewater Fund, totaling $700,000 (50/50 split), to allow for an addition to our space
available for shops crews and equipment.
• W63: Sourdough Watershed Fuel Reduction has been added in FY19, $400,000.
• We estimate water rates will need to increase approx. 1% each year in FY17-FY19 to
fund this capital plan. Without the rate increase, other areas of the budget will need to be
cut.
• Numerous other items have been adjusted or added based on current projections.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY17.
Report compiled on: November 16th, 2015
Attached: Water Fund CIP
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Water FundCapital Improvement PlanFinancial SummaryCurrent YearFY16FY17FY18 FY19 FY20 FY21UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 1,520,857$ 553,791$ (49,035)$ (440,931)$ (175,739)$ 393,190$ ‐$ Plus: Water Revenues Dedicated to CIP1,537,631$ 1,734,594$ 1,941,992$ 2,080,261$ 2,142,669$ 2,206,949$ ‐$ Plus: Recovery from Pub Works Admin Cost Center98,980$ 461,605$ 36,330$ 14,560$ 84,980$ Plus: SRF Loan for Lyman Tank Project5,000,000$ Less: Scheduled CIP Project Costs(2,504,697)$ (2,436,400)$ (2,795,492)$ (6,851,400)$ (1,588,300)$ (1,520,900)$ (383,333)$ Projected Year‐End Cash Dedicated to CIP553,791$ (49,035)$ (440,931)$ (175,739)$ 393,190$ 1,164,219$ (383,333)$ Assumptions Made for Revenue Estimates:Current YearFY16FY17FY18FY19 FY20 FY21Estimated Annual Water Revenues7,322,053$ 7,322,053$ 7,541,715$ 7,767,966$ 8,001,005$ 8,241,035$ Estimated Annual Increase0.0%3.0%3.0%3.0% 3.0%3.0%Total Estimated Revenues7,322,053$ 7,541,715$ 7,767,966$ 8,001,005$ 8,241,035$ 8,488,266$ Current Revenues Dedicated to CIP %21.0%21.0% 23.0% 25.0% 26.0% 26.0% Plus: Increase Dedicated to CIP0.0%2.0%2.0%1.0% 0.0%0.0% Total % Dedicated to CIP21.0%23.0% 25.0% 26.0% 26.0% 26.0%Total Estimated Revenues Dedicated to CIP1,537,631$ 1,734,594$ 1,941,992$ 2,080,261$ 2,142,669$ 2,206,949$ ProjectedProjectedCURRENT8,000,0007,000,0006,000,0005,000,0004,000,0003,000,0002,000,0001,000,0000Water Fund Projects & Equipment 131
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21FY18FY19FY20Water FundCD04PUBWORKS ADMINELECTRONIC PLANNING APPLICATION REVIEW$45,000GF199PUBWORKS ADMINPROFESSIONAL BUILDING RECONFIGURATION ‐ PHASE 2 ‐ GIS$155,974GF199PUBWORKS ADMINPROFESSIONAL BUILDING RECONFIGURATION ‐ PHASE 2 ‐ ENGINEERING$302,761GF227PUBWORKS ADMINERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"$333,333GF258PUBWORKS ADMINCITY SHOPS OFFICE WINDOW REPLACEMENT$20,000GIS03PUBWORKS ADASSET MANAGEMENT SOFTWARE$50,000GIS04PUBWORKS ADAERIAL PHOTOGRAPHY$85,000$85,000GIS05PUBWORKS ADLIDAR$75,000GIS06PUBWORKS ADGPS SYSTEM REPLACMENT$17,500$17,500GIS08PUBWORKS ADLARGE FORMAT PLOTTER REPLACEMENT$20,000GIS11PUBWORKS ADCOMPUTER REPLACEMENTS$36,400$26,400$23,200$14,400$20,800$121,400$141,400$659,435$51,900$20,800$333,333Water FundW66SCADAMETERS, TRANSDUCERS AND COMMUNICATIONS$10,000$15,000$10,000$10,000$10,000$10,000$15,000$10,000$10,000$10,000Water FundWC01WATER CONSERVATIONLANDSCAPE ARCHITECT MEDIANS AND BOULEVARDS ‐ INVENTORY$45,000WC02WATER CONSEMETER SOFTWARE UPGRADE$30,000$30,000$60,000$30,000$30,000WC04WATER CONSEDEMONSTRATION GARDEN$10,000$65,000$30,000$40,000$170,000$30,000$30,000Water FundGF199WATER OPSPROFESSIONAL BUILDING RECONFIGURATION ‐ PHASE 2$71,557132
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21FY18FY19FY20GF262WATER OPSPAVING AT SHOPS$37,500PW01 ‐ SHWATER OPSSHOPS FACILITY EXPANSION PLAN$10,000PW02 ‐ SHWATER OPSSHOPS FACILITY EXPANSION CONSTRUCTION$350,000STR67WATER OPSCOVERED STORAGE AT SHOPS COMPLEX$50,000W03WATER OPSENGINEERING/DESIGN FOR ANNUAL WATER PIPE REPLACEMENT PROGRAM$22,500$22,500$22,500$22,500$22,500W04‐17WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ FY17$1,200,000W04‐18WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ FY18$1,200,000W04‐19WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ FY19$1,200,000W04‐20WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ FY20$1,200,000W04‐21WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ FY21$1,200,000W40WATER OPSREPLACE #3156 ‐ 2003 FORD VAN$33,000W41WATER OPSREPLACE #1288 ‐ 1990 1/2 TON FORD PICKUP/PLOW TRUCK$27,000W45WATER OPSREPLACE #3402 ‐ 2008 1 TON GMC PICKUP/NICK$45,000W47WATER OPSREPLACE #2647 ‐ 1998 1/2 TON CHEVY PICKUP$27,000W49WATER OPSREPLACE #3078 ‐ 2002 1/2 TON CHEVY PICKUP$27,000W51WATER OPSREPLACE #2529 ‐ 1997 1 TON CHEVY TRUCK/VALVE TRUCK$45,000W53WATER OPSREPLACE #3293 ‐ 2005 CAT BACKHOE$105,000W65WATER OPSREPLACE #3344 – 2006 ½ TON GMC PICKUP/LOCATES$27,000$1,249,500$1,680,000$1,366,057$1,249,500$1,372,500$50,000Water FundW31WTPSOURDOUGH TANK REPAIR ‐ DESIGN$50,000133
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21FY18FY19FY20W48WTPSOURDOUGH TANK REPAIR ‐ CONSTRUCTION$450,000W54WTPANTENNA TOWER & ADDITIONAL RADIO LINK AT SOURDOUGH TANK$25,000W55WTPCATWALK FOR MOTOR MAINTENANCE$50,000W56WTPWTP FACILITY R & R$40,000$40,000$40,000$40,000$40,000W57WTPWTP FACILITY ENGINEERING & OPTIMIZATION$20,000$20,000$20,000$20,000$20,000W58WTPMODULE REPLACEMENT$50,000$50,000$50,000$50,000$50,000W59WTPREPLACE #1422 ‐ TOYOTA$30,000W60WTPSOURDOUGH INTAKE$50,000W61WTPFALL PROTECTION EQUIPMENT FOR DAM (CONFINED SPACE EQUIPMENT)$15,000W62WTPREPLACE #3446 – WTP GMC SIERRA PICKUP$45,000W63WTPSOURDOUGH WATERSHED FUEL REDUCTION$400,000W64WTPLYMAN CREEK WATER SYSTEM IMPROVEMENTS ‐ CONSTRUCTION$5,000,000W67WTPLYMAN CREEK ‐ PHASE II PRELIMINARY ENGINEERING REPORT$260,000$110,000$560,000$590,000$5,510,000$155,000Summary for Water Fund (48 items)Totals by year:$1,520,900$2,436,400 $2,795,492$383,333FY21FY17FY18UnscheduledFY20$1,588,300$6,851,400FY19134
CIP Project Fund
Water Fund
PROJECT NUMBER
CD04
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
Electronic Planning Application Review
FY17
$45,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
Purchase software in order to allow electronic plan submittal and review for planning applications. We have been working with
the software developer for more than a year to try to utilize the existing program being utilized by the Building Division can be
amended to be used for planning application review. We have concluded that the program cannot be used for the development
review process conducted by planning and engineering. As a result we are asking the City Commission to purchase a program
that can be used for the planning application/engineering development review.
ALTERNATIVES CONSIDERED
Continue to accept paper copies and distribute plans through a shared computer drive.
ADVANTAGES OF APPROVAL
The purchase of this software program would allow for the electronic submittal and review of planning applications. The program would allow
for submittal in a completely electronic format.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Software upgrades and training, as needed.
FUNDING SOURCES
50% PLANNING AND 50%PUBLIC WORKS ENGINEERING
New
Replacement
Equipment
Project
FY19 FY20 FY21
135
CIP Project Fund
Water Fund
PROJECT NUMBER
GF199
DEPARTMENT
WATER OPS
PROJECT NAME
PROFESSIONAL BUILDING RECONFIGURATION - Phase 2
FY17 FY18
$71,557
Unscheduled
DESCRIPTION OF PROJECT
The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also
reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better
serve our community. In order to accommodate this grow, we need to remodel the Stiff Building. In FY16 the City Commission
approved a Phase 1 of the remodel that will provide a better use of existing space by relocating certain functions to the basement
and reclaiming unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning
and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together
on another floor. This will allow better coordination of staff and better service to our public. Phase 1 is anticipated to be
completed late spring of 2016.
ALTERNATIVES CONSIDERED
Continue to operate as we are today
ADVANTAGES OF APPROVAL
Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery
model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned
and efficient approach to building utilization and service optimization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional operating costs anticipated for building reconfiguration.
FUNDING SOURCES
Building Inspection, Community Development, General Fund, Parking, Water
New
Replacement
Equipment
Project
FY19 FY20 FY21
136
CIP Project Fund
Water Fund
PROJECT NUMBER
GF199
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
PROFESSIONAL BUILDING RECONFIGURATION - Phase 2 - GIS
FY17 FY18
$155,974
Unscheduled
DESCRIPTION OF PROJECT
The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also
reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better
serve our community. In order to accommodate this grow, we need to remodel the Stiff Building. In FY16 the City Commission
approved a Phase 1 of the remodel that will provide a better use of existing space by relocating certain functions to the basement
and reclaiming unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning
and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together
on another floor. This will allow better coordination of staff and better service to our public. Phase 1 is anticipated to be
completed late spring of 2016.
ALTERNATIVES CONSIDERED
Continue to operate as we are today
ADVANTAGES OF APPROVAL
Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery
model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned
and efficient approach to building utilization and service optimization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional operating costs anticipated for building reconfiguration.
FUNDING SOURCES
Building Inspection, Community Development, General Fund, Parking, Water
New
Replacement
Equipment
Project
FY19 FY20 FY21
137
CIP Project Fund
Water Fund
PROJECT NUMBER
GF199
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
PROFESSIONAL BUILDING RECONFIGURATION - Phase 2 - ENGINEERING
FY17 FY18
$302,761
Unscheduled
DESCRIPTION OF PROJECT
The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also
reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better
serve our community. In order to accommodate this grow, we need to remodel the Stiff Building. In FY16 the City Commission
approved a Phase 1 of the remodel that will provide a better use of existing space by relocating certain functions to the basement
and reclaiming unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning
and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together
on another floor. This will allow better coordination of staff and better service to our public. Phase 1 is anticipated to be
completed late spring of 2016.
ALTERNATIVES CONSIDERED
Continue to operate as we are today
ADVANTAGES OF APPROVAL
Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery
model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned
and efficient approach to building utilization and service optimization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional operating costs anticipated for building reconfiguration.
FUNDING SOURCES
Building Inspection, Community Development, General Fund, Parking, Water
New
Replacement
Equipment
Project
FY19 FY20 FY21
138
CIP Project Fund
Water Fund
PROJECT NUMBER
GF227
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
ERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"
FY17 FY18 Unscheduled
$333,333
DESCRIPTION OF PROJECT
Replacing/upgrading the current system installed in 1999. This is the system that runs all the financial, community development,
land records, utility and business license applications.
ALTERNATIVES CONSIDERED
Continue running current SunGard package. Use SunGard.net (NaviLine EDGE) as an improvement to the current system, but not a full
replacement.
ADVANTAGES OF APPROVAL
Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compiliation of
Commission reports and packets for Community Development.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown. Dependent on the option chosen.
FUNDING SOURCES
General Fund 33%; Water Fund 33%; Wastewater Fund 33%
New
Replacement
Equipment
Project
FY19 FY20 FY21
139
CIP Project Fund
Water Fund
PROJECT NUMBER
GF258
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
City Shops Office Window Replacement
FY17
$20,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
The City Shops were built in 1975 and consist mainly of pre-formed tilt-up concrete construction. While extremely durable, this
construction type is not highly energy efficient. Windows installed in the office areas contain built-in louvered vents that do not
operate properly and don’t adequately protect the occupied spaces from external temperatures. As such, heating systems must
compensate for the loss of heat. This project will replace the 1975 windows with new highly efficient insulated windows.
ALTERNATIVES CONSIDERED
Do not replace the windows and continue to operate in current condition
ADVANTAGES OF APPROVAL
Reduced heating costs, less variation in internal building temperatures.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Water/Sewer, Streets
New
Replacement
Equipment
Project
FY19 FY20 FY21
140
CIP Project Fund
Water Fund
PROJECT NUMBER
GF262
DEPARTMENT
WATER OPS
PROJECT NAME
PAVING AT SHOPS
FY17
$37,500
FY18 Unscheduled
DESCRIPTION OF PROJECT
Demolish and replace old asphalt. The existing parking lot tends to be very muddy as it’s only partially paved. Paving the lot will
reduce the amount of sediment leaving the site and going into Bozeman Creek. This project is phase 2 of CIP project GF237
approved for FY16, installation of stormwater system improvements at the Shops Complex.
ALTERNATIVES CONSIDERED
Do nothing and risk overwhelming the new stormwater infrastructure.
ADVANTAGES OF APPROVAL
Paving the parking lot will reduce the sediment the amount of sediment leaving the site and ending up in Bozeman Creek.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
25% Street Maintenance, 25% Water Funds, 25% Wastewater Funds and 25% General Fund (Parks)
New
Replacement
Equipment
Project
FY19 FY20 FY21
141
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS03
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
ASSET MANAGEMENT SOFTWARE
FY17
$50,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
Managing infrastructure efficiently continues to be one of the top priorities and goals of the Bozeman City Commission. Asset
management software (Innovyze InfoMASTER) will build upon existing datasets and systems to assist in delivering the desired
level of service for the lowest life cycle cost. Advanced applications are necessary to analyze condition information and criticality
to identify and coordinate overlaps and gaps among various assets.
ALTERNATIVES CONSIDERED
Continue managing data and workflow using manual processes with limited potential for effective analysis.
ADVANTAGES OF APPROVAL
Using technology to support long term capital planning will aid in rehabilitation/repair/replacement decisions and ultimately result in a prolonged
asset lifespan. A fully developed asset management program will assist the organization in continuing to deliver a high level of service in the most
sustainable way possible.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $8,000
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
142
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS04
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
AERIAL PHOTOGRAPHY
FY17 FY18
$85,000
Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman planning area. Aerial photography benefits both the organization and the community
by supplying a clear and accurate representation of current conditions in addition to serving as an important historical record
during times of high growth. This information is used on a daily basis in all levels of our operations. We continue to experience
unprecedented demand for digital imagery (i.e., staff reports, Commission presentations, water/sewer/stormwater utilities, public
requests, etc.).
ALTERNATIVES CONSIDERED
Use of lower resolution satellite imagery. Partnerships with other agencies.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than five years
without an update. Measurements and land use determinations are made on a local or regional basis without requiring extensive field time.
Aerial photographs are used extensively in several on-line and in-house mapping applications. Background information for existing and future
GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
$85,000
143
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS05
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
LIDAR
FY17 FY18
$75,000
Unscheduled
DESCRIPTION OF PROJECT
Acquire LiDAR information for all areas within city limits. LiDAR refers to a type of aerial data collection involving a high
accuracy representation of elevation for both structures and natural features. This information will be leveraged in a number of
programs including (but not limited to) storm water, water conservation, community development, etc.
ALTERNATIVES CONSIDERED
Manual extraction of three dimensional information from national/coarse datasets resulting in marginalized outcomes.
ADVANTAGES OF APPROVAL
Meets increasing demand for three dimensional analysis within several departments. Community Development has a strong desire to work with
3-D data to effectively communicate future growth scenarios. Both the water conservation & storm water divisions would like to incorporate
accurate elevational information into their projects resulting in increased modeling & analysis capabilities. Additional datasets derived from this
project include updated building footprints, contours, and water features.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
144
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS06
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
GPS SYSTEM REPLACMENT
FY17 FY18
$17,500
Unscheduled
DESCRIPTION OF PROJECT
Purchase replacement of existing GPS system. GPS is used on a daily basis to collect a wide variety of data including all water,
sewer, storm water, parks, and transportation related assets. This is the first of two planned upgrades to replace equipment
originally purchased in 2012.
ALTERNATIVES CONSIDERED
Contracted data collection services. Rental equipment.
ADVANTAGES OF APPROVAL
Advancements in technology allow for greater efficiency along with improved accuracy. Meets the demands of recent expansions in the scope
of data collection efforts within Public Works. Maintains our most critical equipment in the GIS Department with current technology.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19
$17,500
FY20 FY21
145
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS08
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
LARGE FORMAT PLOTTER REPLACEMENT
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
Purchase replacement for existing large-format plotter (originally purchased in 2008). Printing large scale maps is critical for the
delivery of hard-copy exhibits for both the organization as well as the public. Major departments that share in the use of this
equipment include water/sewer, storm water, engineering, community development, streets, etc.
ALTERNATIVES CONSIDERED
Maintain current equipment beyond recommended lifespan (replacement parts become difficult to locate over time). Contracted printing
services.
ADVANTAGES OF APPROVAL
Maintains critical equipment in the GIS Department with current technology. Supports on-going printing needs for several departments
(including the public).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
On-going expenses include printing supplies and routine maintenance (approx. $2,500.00/yr.).
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19
$20,000
FY20 FY21
146
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS11
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
COMPUTER REPLACEMENTS
FY17
$26,400
FY18
$23,200
Unscheduled
DESCRIPTION OF PROJECT
Anticipated Public Works computer replacements
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
FY19
$14,400
FY20
$20,800
FY21
$36,400
147
CIP Project Fund
Water Fund
PROJECT NUMBER
PW01 - SH
DEPARTMENT
WATER OPS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY17
$10,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund
20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
FY19 FY20 FY21
148
CIP Project Fund
Water Fund
PROJECT NUMBER
PW02 - SH
DEPARTMENT
Water OPS
PROJECT NAME
SHOPS FACILITY EXPANSION CONSTRUCTION
FY17
$350,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
The City Shops currently houses Water Operations, Wastewater Operations, Streets and Parks and is at full capacity. The
Vehicle Maintenance Shop on North Rouse was originally intended to have two phases but only one has been completed. This
project would allow Public Works to look at other options to open up space at the existing location.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
50/50 Water and Wastewater Utility Share
New
Replacement
Equipment
Project
FY19 FY20 FY21
149
CIP Project Fund
Water Fund
PROJECT NUMBER
STR67
DEPARTMENT
Water Ops
PROJECT NAME
Covered Storage at Shops Complex
FY17 FY18 Unscheduled
$50,000
DESCRIPTION OF PROJECT
Covered storage at the Shops Complex to allow for storage of vehicles and equipment.
ALTERNATIVES CONSIDERED
Continue storing millions of dollars worth of equipment in the elements.
ADVANTAGES OF APPROVAL
Building covered storage for all vehicles and equipment currently parked at the City Shops will help keep this equipment out of the weather thus
prolonging the life of the equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal Maintenance Costs
FUNDING SOURCES
Cost will be split between Water Operations (25%), Wastewater Operations (25%) and Streets (50%)
New
Replacement
Equipment
Project
FY19 FY20 FY21
150
CIP Project Fund
Water Fund
PROJECT NUMBER
W03
DEPARTMENT
WATER OPS
PROJECT NAME
ENGINEERING/DESIGN FOR ANNUAL WATER PIPE REPLACEMENT PROGRAM
FY17
$22,500
FY18
$22,500
Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every year, in anticipation of the Annual System Upgrades. As the Water
Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge of system
conditions today, the following projects are candidates for design funding and were identified in the Facility Plan: 1. Koch: Lindley
to Bozeman, 2. Lindley: Olive to Koch, 3. S. Bozeman: Olive to Story As annual operations occur, other more-urgent projects
may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the design of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY19
$22,500
FY20
$22,500
FY21
$22,500
151
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-17
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - FY17
FY17
$1,200,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
This project would complete design, bid and begin construction in the Spring/Summer of 2017. $549,108 will cover W Olive
from 8th to Grand to coincide with the W Olive street reconstruction scheduled for FY17. The balance of $650,892 will be used
to replace some of the remaining deferred maintenance identified in the 2015 deferred maintenance exercise (24.4 miles @
$26.8M as of 11/19/15).
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
152
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-18
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - FY18
FY17 FY18
$1,200,000
Unscheduled
DESCRIPTION OF PROJECT
This project would complete design, bid and begin construction in the Spring/Summer of 2018. $806,721 will cover S Grand from
Olive to Hayes and $352,007 will cover E Olive from Black to Church to coincide with the S Grand and E Olive street
reconstructions scheduled for FY18. The balance of $41,272 will be used to replace some of the remaining deferred maintenance
identified in the 2015 deferred maintenance exercise (24.4 miles @ $26.8M as of 11/19/15).
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
: Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY19 FY20 FY21
153
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-19
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - FY19
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This project would complete design, bid and begin construction in the Spring/Summer of 2019. $216,374 will cover S Black from
College to the southernmost cul-de-sac to coincide with the S Black street reconstruction scheduled for FY19. The balance of
$983,626 will be used to replace some of the remaining deferred maintenance identified in the 2015 deferred maintenance
exercise (24.4 miles @ $26.8M as of 11/19/15).
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY19
$1,200,000
FY20 FY21
154
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-20
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - FY20
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This project would complete design, bid and begin construction in the Spring/Summer of 2020. $513,056 will cover W College
from 8th to 11th and S Tracy from Babcock to College to coincide with the W College and S Tracy street reconstructions
scheduled for FY20. The balance of $686,944 will be used to replace some of the remaining deferred maintenance identified in
the 2015 deferred maintenance exercise (24.4 miles @ $26.8M as of 11/19/15).
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY19 FY20
$1,200,000
FY21
155
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-21
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - FY21
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This project would complete design, bid and begin construction in the Spring/Summer of 2021. $184,302 will cover N Tracy from
Villard to Peach to coincide with the N Tracy street reconstruction scheduled for FY21. The balance of $1,015,698 will be used
to replace some of the remaining deferred maintenance identified in the 2015 deferred maintenance exercise (24.4 miles @
$26.8M as of 11/19/15).
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
$1,200,000
156
CIP Project Fund
Water Fund
PROJECT NUMBER
W31
DEPARTMENT
WTP
PROJECT NAME
SOURDOUGH TANK REPAIR - DESIGN
FY17
$50,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
Engineering for the Sourdough Tank repair. The Sourdough Tank leaks. It has a large crack, the dome is deteriorating. The drain
and overflow pipes need replacement.
ALTERNATIVES CONSIDERED
Do nothing or build a new tank.
ADVANTAGES OF APPROVAL
Repairing the tank will extend the life of the tank and stop the wasting of water from the leak.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
157
CIP Project Fund
Water Fund
PROJECT NUMBER
W40
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3156 - 2003 FORD VAN
FY17
$33,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2003 Ford with 65,688 miles on it, that is assigned to the meter department.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
158
CIP Project Fund
Water Fund
PROJECT NUMBER
W41
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #1288 - 1990 1/2 TON FORD PICKUP/PLOW TRUCK
FY17
$27,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1990 Ford pickup with 89,207. This truck was used for light maintenance jobs and to plow our facility
and lift stations. Recently it came to our attention that the frame that held the plow can no longer hold the weight.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Will be a more fuel efficient and lower emissions vehicle. The new vehicle will improve safety of the crews, there would be lower repair costs
and it would help maintain current operations levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
159
CIP Project Fund
Water Fund
PROJECT NUMBER
W45
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3402 - 2008 1 TON GMC PICKUP/NICK
FY17 FY18
$45,000
Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2008 GMC Pickup with 35,377. This truck is used in doing one call locates and also is a plow truck for our
lift stations.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
160
CIP Project Fund
Water Fund
PROJECT NUMBER
W47
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #2647 - 1998 1/2 TON CHEVY PICKUP
FY17 FY18
$27,000
Unscheduled
DESCRIPTION OF PROJECT
This project is to replace a 1998 Chevy with 65,903 miles on it.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
161
CIP Project Fund
Water Fund
PROJECT NUMBER
W48
DEPARTMENT
WTP
PROJECT NAME
SOURDOUGH TANK REPAIR - CONSTRUCTION
FY17 FY18
$450,000
Unscheduled
DESCRIPTION OF PROJECT
The Sourdough Tank leaks. It has a large crack and the dome is deteriorating. The drain and overflow pipes need replacement.
ALTERNATIVES CONSIDERED
Do nothing or build a new tank.
ADVANTAGES OF APPROVAL
Repairing the tank will extend the life of the tank and stop wasting of water from the leak.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
162
CIP Project Fund
Water Fund
PROJECT NUMBER
W49
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3078 - 2002 1/2 TON CHEVY PICKUP
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This project replace a 2002 Chevy pickup with 75,373 miles on it. This truck is used in leak detection and fire hydrant flushing.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19
$27,000
FY20 FY21
163
CIP Project Fund
Water Fund
PROJECT NUMBER
W51
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #2529 - 1997 1 TON CHEVY TRUCK/VALVE TRUCK
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1997 Chevy with 72,996 miles on it.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20
$45,000
FY21
164
CIP Project Fund
Water Fund
PROJECT NUMBER
W53
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3293 - 2005 CAT BACKHOE
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2005 Cat Backhoe with 1,969 hours on it. This is a critical front line piece of excavation equipment that
we use daily.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100 % Water Fund
New
Replacement
Equipment
Project
FY19 FY20
$105,000
FY21
165
CIP Project Fund
Water Fund
PROJECT NUMBER
W54
DEPARTMENT
WTP
PROJECT NAME
Antenna Tower & Additional Radio Link at Sourdough Tank
FY17
$25,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
Installation of an antenna tower at the Sourdough Tank as well as the addition of a radio link
ALTERNATIVES CONSIDERED
Don’t install the tower and radio link and continue using the existing cable modem.
ADVANTAGES OF APPROVAL
This project would provide increased reliability of communication between the plant and the rest of the city network. The current cable modem
in use only allows for 2 cameras at the Sourdough Tank. This project would provide communications for continued operations if the Ethernet
cable failed. This project has support of 911 Emergency Services.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None. May add revenue if the tower is rented for additional antennas.
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19 FY20 FY21
166
CIP Project Fund
Water Fund
PROJECT NUMBER
W55
DEPARTMENT
WTP
PROJECT NAME
Catwalk for Motor Maintenance
FY17
$50,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
Catwalk is needed to gain access to a blower motor for yearly maintenance.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Staff is unable to access the blower safely at this time. Without yearly maintenance, the life of the blower motor is greatly reduced.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
167
CIP Project Fund
Water Fund
PROJECT NUMBER
W56
DEPARTMENT
WTP
PROJECT NAME
WTP Facility R & R
FY17
$40,000
FY18
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Repair and replacement of equipment is an ongoing job at the plant. These funds would be used to repair or replace equipment
whose failure was unforeseen and therefore not budgeted in the Capital Improvement Program.
ALTERNATIVES CONSIDERED
Not having this fund would defer other needed maintenance.
ADVANTAGES OF APPROVAL
If systems fail, they need to be repaired immediately. If the failure is unexpected, other items that have been budgeted for will need to be
postponed. Not all repairs or equipment failures can be predicted and budgeted as capital improvement projects
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19
$40,000
FY20
$40,000
FY21
$40,000
168
CIP Project Fund
Water Fund
PROJECT NUMBER
W57
DEPARTMENT
WTP
PROJECT NAME
WTP Facility Engineering & Optimization
FY17
$20,000
FY18
$20,000
Unscheduled
DESCRIPTION OF PROJECT
To allow engineering to be done on needed projects and to study optimization options before spending money on equipment
that might not be needed or the proper type. Allow studies to be conducted to make sure that proposed optimizations will
actually improve the process at a reasonable expense.
ALTERNATIVES CONSIDERED
Proceed with optimization projects without knowing if the project will actually improve plant performance.
ADVANTAGES OF APPROVAL
The advantage of having funds available to do engineering studies before any project is started will make sure that the right equipment is
purchased and that it will perform properly. Optimization studies will predict actual cost/benefit over time to make sure the city is spending its
money efficiently.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19
$20,000
FY20
$20,000
FY21
$20,000
169
CIP Project Fund
Water Fund
PROJECT NUMBER
W58
DEPARTMENT
WTP
PROJECT NAME
Module Replacement
FY17
$50,000
FY18
$50,000
Unscheduled
DESCRIPTION OF PROJECT
This would serve as a sort of “savings account” in the event that any of the Plant’s membrane modules needs to be replaced in
the future. The costs for these replacements would be significant and typically need to be planned for after 10 years. This will be
an on-going item for the next 20 years.
ALTERNATIVES CONSIDERED
Determine funding source at the time these replacements are needed.
ADVANTAGES OF APPROVAL
If a membrane module at the plant needs to be replaced, the cost will be significant. This will allow the city to save money over time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19
$50,000
FY20
$50,000
FY21
$50,000
170
CIP Project Fund
Water Fund
PROJECT NUMBER
W59
DEPARTMENT
WTP
PROJECT NAME
Replace #1422 - Toyota
FY17 FY18
$30,000
Unscheduled
DESCRIPTION OF PROJECT
Replace #1422: 1992 Toyota Pickup with 83,000 miles.
ALTERNATIVES CONSIDERED
Continue using pickup and paying increased repair and maintenance costs.
ADVANTAGES OF APPROVAL
New vehicle would provide more reliability and have fewer repair and maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal maintenance costs.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
171
CIP Project Fund
Water Fund
PROJECT NUMBER
W60
DEPARTMENT
WTP
PROJECT NAME
Sourdough Intake
FY17
$50,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
This project would include replacement of the flood gates on the Sourdough Diversion dam. One gate has a crack in the actuator
body and the other has a crack in the concrete holding the gate to the dam. The flood gates were installed in the 1960’s and have
not been refurbished since that time.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
If one or both gates fail, the City would lose the ability to contain water behind the city’s diversion dam and would be unable to divert water to
the WTP.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19 FY20 FY21
172
CIP Project Fund
Water Fund
PROJECT NUMBER
W61
DEPARTMENT
WTP
PROJECT NAME
Fall Protection Equipment for Dam (Confined Space Equipment)
FY17
$15,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
This purchase would improve safety measures for anyone working on the Hyalite Dam. The dam was built in the 1950’s and the
cable is over 30 years old. Working on the dam is unsafe.
ALTERNATIVES CONSIDERED
Don’t install equipment or install less expensive, lesser quality equipment.
ADVANTAGES OF APPROVAL
Improved safety measures when working on the dam
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19 FY20 FY21
173
CIP Project Fund
Water Fund
PROJECT NUMBER
W62
DEPARTMENT
WTP
PROJECT NAME
Replace #3446 – WTP GMC Sierra Pickup
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
This truck replaces #3446, the plant’s sampling vehicle. This truck currently has 80,000 miles on it and is driven approximately 35
miles per day, 365 days per year.
ALTERNATIVES CONSIDERED
Continue driving #3446 and risk break downs and increased maintenance costs.
ADVANTAGES OF APPROVAL
A new truck would be more reliable and result in lower repair and maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal Maintenance Costs
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19 FY20
$45,000
FY21
174
CIP Project Fund
Water Fund
PROJECT NUMBER
W63
DEPARTMENT
WTP
PROJECT NAME
Sourdough Watershed Fuel Reduction
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
The City owns approximately six (6) sections of land, more or less, in the Sourdough Creek watershed. These landholdings are
located in mountainous, timbered lands of the northern Gallatin Range and are interspersed in general patchwork fashion within
the U.S. Forest Service – Gallatin National Forest. After many years of planning, study, and court wrangling, the USFS is nearing
the implementation phase of the Bozeman Municipal Watershed Project. The BMW aims to reduce the risk of occurrence of a
large, catastrophic wildfire in the municipal drainage by implementing strategic fuel reduction treatments on USFS lands in the
municipal watershed. Work to reduce the susceptibility of a large wildfire is critical as the city’s ability to provide a continuous
source of water supply to the community may be severely hampered during or after a large wildfire event in the watershed. To
support and complement the efforts of the USFS in its Bozeman Municipal Watershed (BMW) project, the City completed a
Forest Management Plan for its timbered lands in the Sourdough Creek watershed. This plan sets forth recommendations for fuel
reduction treatments upon the city’s forested landholdings that work in conjunction with the USFS’s BMW effort. Work on City
of Bozeman lands would move in tandem with the implementation schedule of the BMW project.
ALTERNATIVES CONSIDERED
Do not implement fuel reduction measures in tandem with the BMW project and proceed with treatment of city timbered lands alone. This
alterative is not preferable as the effectiveness of reducing fire susceptibility is limited since fire operates on a landscape scale well beyond the
ownership boundaries of the city’s patchwork landholdings in the watershed.
ADVANTAGES OF APPROVAL
Reduces the susceptibility of large wildfire within the Sourdough municipal watershed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None anticipated
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY19
$400,000
FY20 FY21
175
CIP Project Fund
Water Fund
PROJECT NUMBER
W64
DEPARTMENT
WTP
PROJECT NAME
Lyman Creek Water System Improvements - Construction
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
Construction of Lyman Creek water system improvements including well infrastructure to expand the firm yield of the Lyman
Creek water source, if results of the Phase 2 PER are favorable, as well as construction of water storage infrastructure to replace
the existing Lyman Creek Reservoir. $7,000,000 total, $2,000,000 water impact fees and $5,000,000 water funds
ALTERNATIVES CONSIDERED
Alternatives considered with the Lyman Creek PER and Lyman Creek Water System Improvements design projects
ADVANTAGES OF APPROVAL
The project implements the Integrated Water Resources Plan to expand the capacity of the Lyman Creek water supply system making additional
water available for the future needs of the City. Replacing the Lyman Creek Reservoir is crucial to the efficient and effective operation of the
overall water utility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Currently unknown
FUNDING SOURCES
$5,000,000 Water Fund
New
Replacement
Equipment
Project
FY19
$5,000,000
FY20 FY21
176
CIP Project Fund
Water Fund
PROJECT NUMBER
W65
DEPARTMENT
WATER OPS
PROJECT NAME
Replace #3344 – 2006 ½ ton GMC pickup/Locates
FY17 FY18 Unscheduled
DESCRIPTION OF PROJECT
Replace #3344 – 2006 ½ ton GMC Pickup/Locates
ALTERNATIVES CONSIDERED
Continue using #3344 and risk potential breakdowns & increased maintenance costs.
ADVANTAGES OF APPROVAL
This is the locate truck. This truck is used daily to respond to locates; over 4,500 one call locates per year. It currently has 67,335 miles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal maintenance costs
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19 FY20 FY21
$27,000
177
CIP Project Fund
Water Fund
PROJECT NUMBER
W66
DEPARTMENT
SCADA
PROJECT NAME
Meters, Transducers and Communications
FY17
$15,000
FY18
$10,000
Unscheduled
DESCRIPTION OF PROJECT
The City’s SCADA Technician needs funds to perform his functions. Failure of electronic devices needed to perform the job
cannot be foreseen or scheduled. This fund would allow funds for that equipment.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
This fund will allow the Technician to repair or replace important equipment in a more timely manner.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY19
$10,000
FY20
$10,000
FY21
$10,000
178
CIP Project Fund
Water Fund
PROJECT NUMBER
W67
DEPARTMENT
WTP
PROJECT NAME
LYMAN CREEK - PHASE II PRELIMINARY ENGINEERING REPORT
FY17
$260,000
FY18 Unscheduled
DESCRIPTION OF PROJECT
The adopted Integrated Water Resources Plan and Implementation Plan call for enhancing the reliable supply of the Lyman Creek
source. Current reliable supply provides 1,790 acre-feet per year; however the city’s legally available supply in its current Lyman
Creek water rights is 4,346 acre-feet leaving a significant margin for potential supply enhancement. A unique approach to
developing this additional supply will be completed with the Lyman Creek Water System Expansion Preliminary Engineering
Report. A consulting engineer will study and evaluate the geology of the limestone formation from which Lyman Creek emerges.
The results of the study will inform development of detailed specifications for the drilling of exploratory wells into the limestone
formation. If the wells produce, the reliable water supply of the Lyman Creek source will be bolstered and potentially able to
meet the amount legally available in the city’s water rights. The PER is broken into two distinct phases funded over two fiscal
years. FY16 work will complete Phase 1 of the PER which is the geologic evaluation and preparation of exploratory well drilling
specifications. FY17 work will complete Phase 2 of the PER which is the actual drilling operation, engineering oversight, and
testing and analysis of water quality and potential well yield.
ALTERNATIVES CONSIDERED
Two alternatives have been considered: 1) Construct surface water diversion in lower reaches of Lyman Creek and build, operate and maintain
a small capacity surface water treatment plant at a relatively high cost per gallon of treated water produced; 2) Attempt further capacity
enhancement modifications at the Lyman Creek spring intake boxes and risk losing ‘Groundwater Not Under the Influence of Surface Water’
designation of the source water which would thus require water treatment to continue utilizing the source.
ADVANTAGES OF APPROVAL
By drilling the limestone formation, the ‘groundwater not under the influence of surface water’ source designation is maintained, thus not
requiring a surface water treatment plant to be constructed and operated/maintained indefinitely. If the wells produce at a sufficiently high level,
the reliable supply of the source could potentially meet the city’s legal water rights.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
179
CIP Project Fund
Water Fund
PROJECT NUMBER
WC01
DEPARTMENT
WATER CONSERVATION
PROJECT NAME
LANDSCAPE ARCHITECT MEDIANS AND BOULEVARDS - INVENTORY
FY17 FY18
$45,000
Unscheduled
DESCRIPTION OF PROJECT
Contracted Landscape Architect with knowledge and expertise as to low water use and native plants, irrigation, soil and sun
requirements of such plants, the development of designs and maintenance plans to ensure proper care throughout the irrigation
season and the contacts and sub-contractors to make sure the work is of high quality and competence. It also provides a means
in which to demonstrate water wise plantings to developers, builders, and residents.
ALTERNATIVES CONSIDERED
(1) No action. Most of the City’s medians and boulevards remain un-landscaped and unsightly. (2) Traditional turf grass is used and unlike
native or low water use shrubs and perennials, requires weekly mowing, fertilizer, chemical weed mitigation and requires, on average, three to
four times the amount of water when compared to low water use shrubs and perennials.
ADVANTAGES OF APPROVAL
The landscape architect provides expertise with regard to the water, soil and sun requirements for native and low water use plants, can draft
designs, oversee projects and sub-contractors, draft and manage maintenance plans to ensure the success of attractive, low water use and native
landscapes on City medians and boulevards.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
NA
FUNDING SOURCES
Enterprise Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
180
CIP Project Fund
Water Fund
PROJECT NUMBER
WC02
DEPARTMENT
WATER CONSERVATION
PROJECT NAME
Meter Software Upgrade
FY17
$30,000
FY18
$60,000
Unscheduled
DESCRIPTION OF PROJECT
Software upgrades to provide for flow management alerts to customers and individualized water use assessments. There is a
potential to shift bill pay to FATHOM, and the additional cost in FY18 represents the one-time implementation fee for doing so
(in addition to other services).
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Catches leaks very early and educates customers about individual water usage to reduce water consumption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Possible subscription fees
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19
$30,000
FY20
$30,000
FY21
$30,000
181
CIP Project Fund
Water Fund
PROJECT NUMBER
WC04
DEPARTMENT
WATER CONSERVATION
PROJECT NAME
DEMONSTRATION GARDEN
FY17
$10,000
FY18
$65,000
Unscheduled
DESCRIPTION OF PROJECT
Demonstration garden to show best practices for drought tolerant and water smart native landscapes to encourage turf
replacement with these types of plantings and associated hydrozones and drip systems to reduce outdoor water use.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Outdoor irrigation accounts for 50% of total water use in Bozeman. If customers can see and learn about beautiful water wise gardens as an
alternative to sod, they will be more likely to participate in turf replacement programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
$5,000.00 annually for maintenance
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY19 FY20 FY21
182