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Home My WebLink AboutC10. Street Maint CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2017-2021. AGENDA ITEM TYPE: Consent MEETING DATE: December 14, 2015 RECOMMENDATION: Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2017-2021. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. Similar to recent years past, we are bringing various parts of the plan forward as items on the Consent agenda. We will be prepared to address questions, if they arise, at the public meeting. The Public Works, City Manager, and other city staff met in October to develop the attached Capital Plan for the equipment and capital needs of the Street Maintenance Fund. The Street Maintenance CIP encompasses the projects and equipment purchases that are not Curb Replacements or Street Reconstructions in the Street Maintenance Fund. This plan was part of the Public Works Master 15 year plan. Item of Note: • Significant increases in Pavement Maintenance projects over the 5 year plan. 94 • Revenue increases are a continuation of the policy we began in FY16; increasing the assessment by $1 Million over 3 years, dedicated to pavement maintenance projects. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY17. Report compiled on: November 16th, 2015 Attached: Street Maintenance CIP 95 Street Maintenance District Capital Improvement PlanFinancial SummaryCurrent YearFY16FY17FY18 FY19 FY20 FY21UnscheduledProjected Beginning Reserve Balance Dedicated to CIP335,623$ (481,014)$ (216,743)$ (23,747)$ 517,168$ 1,272,236$ Plus: Street Mtc Revenues Dedicated to CIP719,000$ 1,199,771$ 1,590,896$ 1,622,714$ 1,655,169$ 1,688,272$ ‐$ Plus: Gas Tax662,000$ 662,000$ 662,000$ 662,000$ 662,000$ 662,000$ Less: Scheduled CIP Project Costs(2,197,637)$ (1,597,500)$ (2,059,900)$ (1,743,800)$ (1,562,100)$ (1,907,500)$ (1,376,000)$ Projected Year‐End Cash Dedicated to CIP(481,014)$ (216,743)$ (23,747)$ 517,168$ 1,272,236$ 1,715,008$ Assumptions Made for Revenue Estimates:Current YearFY16FY17FY18FY19 FY20 FY21Estimated Undesignated Annual Street Mtc Revenues3,290,683$ 3,577,683$ 3,999,237$ 4,079,221$ 4,160,806$ 4,244,022$ Estimated Annual Increase ‐ Attributed to Annexations‐ 2%2%2%2%2% Annual Increase in Pavement Maintenance287,000 10%9%0%0%0%Total Estimated Revenues3,577,683$ 3,999,237$ 4,079,221$ 4,160,806$ 4,244,022$ 4,328,902$ Current Revenues Dedicated to CIP %20.0%20.0% 30.0% 39.0% 39.0% 39.0% Plus: Increase Dedicated to CIP0.0%10.0%9.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP20.0%30.0% 39.0% 39.0% 39.0% 39.0%Total Estimated Revenues Dedicated to CIP715,537$ 1,199,771$ 1,590,896$ 1,622,714$ 1,655,169$ 1,688,272$ ProjectedProjectedCURRENT2,500,0002,000,0001,500,0001,000,000500,0000Street Maintenance Projects & Equipment 96 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21FY18FY19FY20Street Maintenance DistrictGF262STREETSPAVING AT SHOPS$37,500PW01 ‐ SHSTREETSSHOPS FACILITY EXPANSION PLAN$10,000STR01STREETSVEHICLE REPLACEMENTS$45,000$26,000$45,000STR20STREETSBIKE PATH IMPROVEMENTS$25,000$25,000$25,000$25,000$25,000STR22STREETSGRADER LEASE$50,000$50,000$50,000$50,000$50,000STR30STREETSANNUAL MEDIAN & BOULEVARD MAINTENANCE$55,000$55,000$55,000$55,000$55,000STR33STREETSASPHALT PATCH TRUCK$150,000STR34STREETSSWEEPERS$75,000$75,000$75,000$75,000$75,000STR35STREETSREGENERATIVE AIR SWEEPER$250,000STR38STREETSMINI LOADER$80,000STR40STREETSDUMP TRUCK WITH PLOW & SANDER$200,000$180,000STR49STREETSSANDERS$16,000$16,000$16,000$16,000$16,000STR50STREETSPLOWS$10,000$10,000$10,000$10,000$10,000STR56STREETSTACK OIL DISTRIBUTION UNIT$70,000STR57STREETSCOLD PLANER ATTACHMENT$30,000STR58STREETSTANDEM AXLE DUMP TRUCK WITH PLOW AND SANDER$250,000$230,000STR59STREETSPOWER TO SAND STORAGE TO RUN CONVEYOR.$20,000STR60STREETSARTICULATING TRACTOR$85,000STR61STREETSASPHALT PAVING MACHINE$110,000STR62STREETSREPLACE WATER TRUCK$160,000STR63STREETSREPLACE SIGNAL AT BABCOCK AND WILLSON$750,000STR64STREETSSTEEL DRUM ROLLER AND TRAILER$100,000STR65STREETSREPLACE SELF LOADING CRACK SEALER$85,00097 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21FY18FY19FY20STR67STREETSCOVERED STORAGE AT SHOPS COMPLEX$100,000STR71STREETSSTREET IMPROVEMENTS ‐ MAINTENANCE & REHABILITATION$1,466,500$723,000$1,113,900$1,342,800$1,321,100$1,897,500$1,526,500$2,049,900$1,733,800$1,552,100$1,376,000Street Maintenance DistrictSTR68STREETS‐ SIGN RECTANGULAR RAPID FLASHING BEACON$10,000$10,000$10,000$10,000$10,000STR69STREETS‐ SIGN REPLACE PAINT SPRAYER AND DRIVER$17,000STR72STREETS‐ SIGN DIGITAL MESSAGE BOARD$14,000STR73STREETS‐ SIGN AND SIGNALSMALL LIGHT DUTY 4X4 TRUCK USED FOR MAINTAINING STREET LIGHTS.$30,000$10,000$71,000$10,000$10,000$10,000Summary for Street Maintenance District (29 items)Totals by year:$1,907,500$1,597,500 $2,059,900$1,376,000FY21FY17FY18UnscheduledFY20$1,562,100$1,743,800FY1998 CIP Project Fund Street Maintenance District PROJECT NUMBER GF262 DEPARTMENT STREETS PROJECT NAME PAVING AT SHOPS FY17 $37,500 FY18 Unscheduled DESCRIPTION OF PROJECT Demolish and replace old asphalt. The existing parking lot tends to be very muddy as it’s only partially paved. Paving the lot will reduce the amount of sediment leaving the site and going into Bozeman Creek. This project is phase 2 of CIP project GF237 approved for FY16, installation of stormwater system improvements at the Shops Complex. ALTERNATIVES CONSIDERED Do nothing and risk overwhelming the new stormwater infrastructure. ADVANTAGES OF APPROVAL This will allow the City to meet Stormwater permit goals and requirements. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 25% Street Maintenance, 25% Water Funds, 25% Wastewater Funds and 25% General Fund (Parks) New Replacement Equipment Project FY19 FY20 FY21 99 CIP Project Fund Street Maintenance District PROJECT NUMBER PW01 - SH DEPARTMENT STREETS PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY17 $10,000 FY18 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project FY19 FY20 FY21 100 CIP Project Fund Street Maintenance District PROJECT NUMBER STR01 DEPARTMENT STREETS PROJECT NAME VEHICLE REPLACEMENTS FY17 $45,000 FY18 $45,000 Unscheduled $26,000 DESCRIPTION OF PROJECT This item is for the replacement of trucks and other light vehicles. See the following sheet for vehicle details. ALTERNATIVES CONSIDERED Drive it until it dies. ADVANTAGES OF APPROVAL A much more useable year round truck. Better fuel mileage and lower emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 101 Street Service TrucksAsset #Current Make/FeaturesModel YrCurrent MileageReplacement Make/FeaturesFY17FY18FY19UnscheduledFY20FY2111341 TON, CHEVY C‐35001988118,7603/4 TON, FLEX FUEL3081SIGN & SIGNAL: 1 TON, 2W DRIVE, MANUAL, FORD F‐350199280,4331 TON, FLEX FUEL1539COMPACT TRUCK, 2WD FORD RANGER199071,315Hybrid or electric vehicle$26,000.002749Ford 1 Ton Flatbed199763,0004 Wheel Drive$45,0001456Ford 1 Ton Flatbed199281,4334 Wheel Drive$45,000$26,000$45,000 $45,000Totals102 CIP Project Fund Street Maintenance District PROJECT NUMBER STR20 DEPARTMENT STREETS PROJECT NAME BIKE PATH IMPROVEMENTS FY17 $25,000 FY18 $25,000 Unscheduled DESCRIPTION OF PROJECT This item would provide for bike-related infrastructure including (but, not limited to) racks, signs, striping, curb-cuts, and separated pathways. The Greater Bozeman Area Transportation Plan (2007 Update) Section 5.4 Recommended Bicycle Facility Improvements outlines many facilities. The Bozeman Area Bicycle Advisory Board (BABAB) gave the City their top 2 priorities: They are listed with City Engineering cost estimates: North 11th Ave - Mendenhall to Durston, $14,500; Willson Ave - Main Street to Kagy Blvd, $54,300. ALTERNATIVES CONSIDERED Continue with existing infrastructure. ADVANTAGES OF APPROVAL Safety will likely be improved. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 100% Street Maintenance Fund New Replacement Equipment Project FY19 $25,000 FY20 $25,000 FY21 $25,000 103 CIP Project Fund Street Maintenance District PROJECT NUMBER STR22 DEPARTMENT STREETS PROJECT NAME GRADER LEASE FY17 $50,000 FY18 $50,000 Unscheduled DESCRIPTION OF PROJECT This is a request to establish at a minimum a 20 year replacement schedule for our graders. Currently our fleet is comprised of a 1994, 1998, 2003, 2007 and 2014. The '94 will be replaced in FY16. Although the industry standard schedules a 15 year replacement we believe with our extensive preventative maintenance schedule will allow us to get 20 years out of a grader. The old grader would be traded in or auctioned. ALTERNATIVES CONSIDERED Budget 250k every 5 years to purchase. Cut back on our use of graders in the residential areas. Continue to use what we have and replace when we have complete failure. ADVANTAGES OF APPROVAL Much more reliable and fuel efficient equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in costs due to newer equipment. FUNDING SOURCES 100% Street Maintenance Revenue New Replacement Equipment Project FY19 $50,000 FY20 $50,000 FY21 $50,000 104 CIP Project Fund Street Maintenance District PROJECT NUMBER STR30 DEPARTMENT STREETS PROJECT NAME ANNUAL MEDIAN & BOULEVARD MAINTENANCE FY17 $55,000 FY18 $55,000 Unscheduled DESCRIPTION OF PROJECT This is a request for money to use for maintaining and upgrading our medians. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL Making our currently unmaintained medians into weed free low maintenance show pieces. We are partnering internally with the Water Conservation Manager and externally with MSU to design and install low water easily maintained medians. Also contract out the maintenance on our established medians. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. Lower water use means lower utility costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 $55,000 FY20 $55,000 FY21 $55,000 105 CIP Project Fund Street Maintenance District PROJECT NUMBER STR33 DEPARTMENT STREETS PROJECT NAME ASPHALT PATCH TRUCK FY17 $150,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request to replace our 1991 patch truck. At the time of replacement it will be 26 years old. Before we decide on a particular model we will demo several different types to decide which is best for our operations. With advancements in emission reduction this new truck will emit less than ½ the emissions that the truck it replaces. 1991 Unit will be traded in or auctioned off. ALTERNATIVES CONSIDERED Contract out patching. Continue to use this truck. Increase response time to pothole requests. ADVANTAGES OF APPROVAL Less emissions. More efficient operations. Decrease response time to pothole requests. Better safety systems on new unit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No increase in costs. Decrease in costs expected. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 106 CIP Project Fund Street Maintenance District PROJECT NUMBER STR34 DEPARTMENT STREETS PROJECT NAME SWEEPERS FY17 $75,000 FY18 $75,000 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a sweeper every 5 years. In the past we depended on the State for funds through the MACI program to purchase a sweeper every five years if funding was available. Funding is very sporadic. Industry standards recommend replacing municipal street sweepers every 4-5 years. We will always pursue a sweeper through the MACI program when it becomes available. Our current fleet of sweepers include a 2009 and two 2012 models. ALTERNATIVES CONSIDERED Budget 200k every year until all sweepers are replaced. Cut back on our sweeping There are no local contractors at this time. Continue to use what we have. ADVANTAGES OF APPROVAL Much improved operations. Better air quality. Improved storm water discharge. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 $75,000 FY20 $75,000 FY21 $75,000 107 CIP Project Fund Street Maintenance District PROJECT NUMBER STR35 DEPARTMENT STREETS PROJECT NAME REGENERATIVE AIR SWEEPER FY17 FY18 Unscheduled $250,000 DESCRIPTION OF PROJECT This is a request for a new regenerative air (RA) sweeper. This would an addition to our sweeper fleet. RA sweepers use a blast of air to dislodge the street debris and suck it into the hopper. It reuses the air so no polluted or particulate air is released into the atmosphere. These type of sweepers help us to comply with air quality requirements (particulate matter of 2.5 microns or less) and storm water Best Management Practices. ALTERNATIVES CONSIDERED Only use mechanical sweepers which discharge dust when sweeping. ADVANTAGES OF APPROVAL We could improve our discharge into the storm water system. Spring sweeping of the winter sand would generate less dust therefore eliminating complaints from citizens and DEQ. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal sweeper maintenance costs. FUNDING SOURCES 100% Street Maintenance District New Replacement Equipment Project FY19 FY20 FY21 108 CIP Project Fund Street Maintenance District PROJECT NUMBER STR38 DEPARTMENT STREETS PROJECT NAME MINI LOADER FY17 FY18 $80,000 Unscheduled DESCRIPTION OF PROJECT This request is for a mini loader that would be used for sidewalk maintenance including plowing, removal and repairs. This loader would accept many attachments that we already have such as brooms, sweepers and plows. This loader would be available for use in other departments. It would be useful in tight situations where a full size loader wouldn’t fit such as when the mini excavator is being used and material needs to be moved off site. ALTERNATIVES CONSIDERED No comparable equipment is available for rent. ADVANTAGES OF APPROVAL This loader will give us another piece of equipment that will utilize our attachments. The compact size will allow us to get in spaces that we wouldn’t normally be able to access. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 109 CIP Project Fund Street Maintenance District PROJECT NUMBER STR40 DEPARTMENT STREETS PROJECT NAME DUMP TRUCK WITH PLOW & SANDER FY17 FY18 $180,000 Unscheduled DESCRIPTION OF PROJECT This request is for a single axle dump truck with a 4 yard box. A plow and sander would also be included. This will replace a 1990 underpowered gasoline engine dump truck that averages about 3 MPG when used for plowing operations. The new truck could be fueled with alternative fuels such as Biodiesel. Estimates shows that the 1990 spews over 30 tons of CO2 into the air per year and by removing this from our fleet will help us in our goal of reducing municipal greenhouse emissions 15% below 2000 levels by 2020. The FY21 request will replace a 1993 underpowered gasoline engine dump truck. ALTERNATIVES CONSIDERED Continue with 1990 model. ADVANTAGES OF APPROVAL Efficiency, less emissions, safety, fuel savings and more reliable equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 $200,000 110 CIP Project Fund Street Maintenance District PROJECT NUMBER STR49 DEPARTMENT STREETS PROJECT NAME SANDERS FY17 $16,000 FY18 $16,000 Unscheduled DESCRIPTION OF PROJECT Sanders wear out every 5 years depending on the winter. We have seven sanders so we will make them last 7 years. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL More reliable sanders. Less failures in the middle of a storm. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in maintenance costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 $16,000 FY20 $16,000 FY21 $16,000 111 CIP Project Fund Street Maintenance District PROJECT NUMBER STR50 DEPARTMENT STREETS PROJECT NAME PLOWS FY17 $10,000 FY18 $10,000 Unscheduled DESCRIPTION OF PROJECT This is to replace the worn plow blades. We have 7 large plows so they will be on a 7 year replacement schedule. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL A straight blade is easier to replace the cutting edge and is quieter when plowing. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 $10,000 FY20 $10,000 FY21 $10,000 112 CIP Project Fund Street Maintenance District PROJECT NUMBER STR56 DEPARTMENT STREETS PROJECT NAME TACK OIL DISTRIBUTION UNIT FY17 FY18 $70,000 Unscheduled DESCRIPTION OF PROJECT This is to replace a 1971 unit. This unit is obsolete. This is used to spray tack oil on asphalt patches and paving. Currently we are doing it by hand with our patch truck. ALTERNATIVES CONSIDERED Continue to use what we have when it runs. ADVANTAGES OF APPROVAL More reliable and safer unit. Less chance of major spill. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Costs will be less with the newer unit. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 113 CIP Project Fund Street Maintenance District PROJECT NUMBER STR57 DEPARTMENT STREETS PROJECT NAME COLD PLANER ATTACHMENT FY17 $30,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request to replace the cold planer attachment that is used for milling around valve boxes, manholes, storm inlets and small street repairs. Our current attachment has been rebuilt twice and is fatigued to the point that it needs to be replaced. ALTERNATIVES CONSIDERED Contract out the small milling jobs. Continue to use the worn out cold planer. ADVANTAGES OF APPROVAL Less maintenance costs and more reliable/efficient. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 114 CIP Project Fund Street Maintenance District PROJECT NUMBER STR58 DEPARTMENT STREETS PROJECT NAME TANDEM AXLE DUMP TRUCK WITH PLOW AND SANDER FY17 FY18 $230,000 Unscheduled $250,000 DESCRIPTION OF PROJECT This is a request to replace a 1994 tandem axle truck with 128,000 miles and over 11,000 hours. With the widening of multiple collectors and arterials, the continued need for a larger capacity truck to finish plow and sanding routes is critical to maintaining our service to the traveling public. It is very important that we get the arterials and collectors done before 8AM. When a tandem axle 10 yard truck is down for any period of time, the backup is a 1990 gas engine single axle 4 yard truck which takes twice as long to finish a route if it stays in operation for the entire shift. Not acceptable to our customers. During paving operations, being able to haul twice as much asphalt cuts down on the number of trips to the plant. This makes the paving crew more efficient and uses less fuel. The 1994 truck would be used as a backup in the winter and still be used for paving instead of a single axle truck. ALTERNATIVES CONSIDERED Continue with no tandem back up in the winter. Run single axle 4 yard dump trucks with asphalt operations ADVANTAGES OF APPROVAL Reliability, efficiency, less emissions and safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than the current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 115 CIP Project Fund Street Maintenance District PROJECT NUMBER STR59 DEPARTMENT STREETS PROJECT NAME POWER TO SAND STORAGE TO RUN CONVEYOR. FY17 $20,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request to run electricity directly to the sand storage facility. Currently we rent a generator to power our conveyor to stockpile sand in the building. Rent for a generator is about $4,000 per year. ALTERNATIVES CONSIDERED Continue to rent or purchase. ADVANTAGES OF APPROVAL Not depending on availability of rental generator. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Metered electricity. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 116 CIP Project Fund Street Maintenance District PROJECT NUMBER STR60 DEPARTMENT STREETS PROJECT NAME ARTICULATING TRACTOR FY17 $85,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request for a articulating tractor with attachments. We have asked Parks Department to share in this purchase. We would use this with a boom flail mower to mow rights of ways, storm water detention ponds and natural medians (Davis). ALTERNATIVES CONSIDERED Contract out. Continue using 1800’s technology (sickle bar). ADVANTAGES OF APPROVAL Safer, more efficient, better quality, better customer service and less wear and tear on the operator. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than current equipment. FUNDING SOURCES Street Maintenance Revenue District Cost shared with Parks New Replacement Equipment Project FY19 FY20 FY21 117 CIP Project Fund Street Maintenance District PROJECT NUMBER STR61 DEPARTMENT STREETS PROJECT NAME ASPHALT PAVING MACHINE FY17 $110,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request for a paver that is capable of paving local streets. It will allow us to connect to the dump truck which will give us a better quality surface and will make us much more efficient with our time. ALTERNATIVES CONSIDERED Continue to use our small paver that doesn’t allow us to connect to the trucks giving a less that desirable driving surface and inefficient operations. ADVANTAGES OF APPROVAL Able to produce a much higher quality street surface and more production. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 118 CIP Project Fund Street Maintenance District PROJECT NUMBER STR62 DEPARTMENT STREETS PROJECT NAME REPLACE WATER TRUCK FY17 FY18 Unscheduled DESCRIPTION OF PROJECT This request is to replace a 1995 water truck (#2751) with 500,000 miles. It has a manual transmission and with CDL laws making you test in the type of transmission that you will drive, new employees can’t test in it and therefore can’t operate it. ALTERNATIVES CONSIDERED Let employees hired before 2015 drive it until it dies. Lease or rent. ADVANTAGES OF APPROVAL Everyone can drive it, less down time due to failures, more fuel efficient and less emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 $160,000 FY20 FY21 119 CIP Project Fund Street Maintenance District PROJECT NUMBER STR63 DEPARTMENT STREETS PROJECT NAME REPLACE SIGNAL AT BABCOCK AND WILLSON FY17 FY18 Unscheduled $750,000 DESCRIPTION OF PROJECT Upgrade signal. This signal can’t have Opticom for fire trucks. Underground conduit is full and failing. Pedestrian functions should be upgrade to new type such as count down and vibratory tactile. Also should conform with ADA. ALTERNATIVES CONSIDERED Leave as is until failure. ADVANTAGES OF APPROVAL Fire department can use Opticom to pass through the light. ADA requirements would be met. Room for future expansion in the conduit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES Arterial and Collector Fund New Replacement Equipment Project FY19 FY20 FY21 120 CIP Project Fund Street Maintenance District PROJECT NUMBER STR64 DEPARTMENT STREETS PROJECT NAME STEEL DRUM ROLLER AND TRAILER FY17 FY18 $100,000 Unscheduled DESCRIPTION OF PROJECT This is a request for a larger roller for our paving operations. This roller will allow us to get better compaction therefor giving a better finished product. The roller we currently have is for smaller projects and tighter areas. ALTERNATIVES CONSIDERED Rent if available. Lease. ADVANTAGES OF APPROVAL Best paving possible for longer pavement life. Improve PCI. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 121 CIP Project Fund Street Maintenance District PROJECT NUMBER STR65 DEPARTMENT STREETS PROJECT NAME REPLACE SELF LOADING CRACK SEALER FY17 $85,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request to replace our 20 year old crack sealer. This machine is used to load, heat and dispense the hot rubberized material to fill the cracks in the asphalt. By filling the cracks we can extend the life of the asphalt as well as keep potholes from forming. The heating vessel has rusted out to the point it is hard to keep it lit. Safety and emissions improvements have been made since this was purchased. ALTERNATIVES CONSIDERED Contract out crack sealing. Continue to use the old unit until it is no longer serviceable. ADVANTAGES OF APPROVAL Safety, lower emissions, more productivity and more reliable unit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 122 CIP Project Fund Street Maintenance District PROJECT NUMBER STR67 DEPARTMENT STREETS PROJECT NAME COVERED STORAGE AT SHOPS COMPLEX FY17 FY18 Unscheduled $100,000 DESCRIPTION OF PROJECT Build covered parking for equipment. ALTERNATIVES CONSIDERED Keep parking millions of dollars’ worth of equipment outside. ADVANTAGES OF APPROVAL Better equipment management. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal building maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 123 CIP Project Fund Street Maintenance District PROJECT NUMBER STR68 DEPARTMENT STREETS- SIGN AND SIGNAL PROJECT NAME RECTANGULAR RAPID FLASHING BEACON FY17 $10,000 FY18 $10,000 Unscheduled DESCRIPTION OF PROJECT This request is for a RRFB for an intersection. We get several requests a year for these and would like to have one ready to install. These would be like the ones we have on Kagy. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL By having one on hand, we are able to install it in the same construction season it is requested without waiting for a budget cycle. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 $10,000 FY20 $10,000 FY21 $10,000 124 CIP Project Fund Street Maintenance District PROJECT NUMBER STR69 DEPARTMENT STREETS- SIGN AND SIGNAL PROJECT NAME REPLACE PAINT SPRAYER AND DRIVER FY17 $17,000 FY18 Unscheduled DESCRIPTION OF PROJECT This is a request to replace our oldest paint sprayer (2007) and upgrade the driver to a more powerful model. This would allow us to do yellow curb painting when it is decided that contracted prices exceed our cost to do the painting in house. ALTERNATIVES CONSIDERED Continue to use current unit and contract out yellow paint. ADVANTAGES OF APPROVAL More efficient use of paint and time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 125 CIP Project Fund Street Maintenance District PROJECT NUMBER STR71 DEPARTMENT STREETS PROJECT NAME STREET IMPROVEMENTS - MAINTENANCE & REHABILITATION FY17 $723,000 FY18 $1,113,900 Unscheduled DESCRIPTION OF PROJECT This money will be used to increase our pavement preservation program (chip seal and mill & overlay). We plan to chip seal and mill & overlay the following lengths in each fiscal year: FY17, 5.6 miles of chip seal and 1.8 miles of mill & overlay; FY18, 4.2 miles of chip seal and 3.7 miles of mill & overlay; FY19, 18.4 miles of chip seal and 2.2 miles of mill & overlay; FY20, 15.6 miles of chip seal and 2.4 miles of mill & overlay; FY21, 19.3 miles of chip seal and 2.7 miles of mill & overlay. ALTERNATIVES CONSIDERED NONE ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY19 $1,342,800 FY20 $1,321,100 FY21 $1,466,500 126 CIP Project Fund Street Maintenance District PROJECT NUMBER STR72 DEPARTMENT STREETS- SIGN AND SIGNAL PROJECT NAME DIGITAL MESSAGE BOARD FY17 $14,000 FY18 Unscheduled DESCRIPTION OF PROJECT This would be a new message board. We have a large one now that is used almost every week during construction and special events. This one would be smaller and fit in tighter spaces such as the parking area on a street. It would be used during parades, city projects and special events. ALTERNATIVES CONSIDERED Rent. Latest quote was $1000 per month. ADVANTAGES OF APPROVAL Be able to cover both directions and both ends of a project. A smaller one would be better in parking lanes and other limited spaces. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY19 FY20 FY21 127 CIP Project Fund Street Maintenance District PROJECT NUMBER STR73 DEPARTMENT STREETS- SIGN AND SIGNAL PROJECT NAME SMALL LIGHT DUTY 4X4 TRUCK USED FOR MAINTAINING STREET LIGHTS. FY17 $30,000 FY18 Unscheduled DESCRIPTION OF PROJECT This truck would be used for repair of luminaire maintenance and repair. Currently the lighting technician does not have a designated vehicle. ALTERNATIVES CONSIDERED Continue to borrow trucks as they are available. ADVANTAGES OF APPROVAL Dedicated response vehicle for better customer service. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal routine maintenance. FUNDING SOURCES Street Lighting District - TBD New Replacement Equipment Project FY19 FY20 FY21 128