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Home My WebLink AboutA1. Street and Curb Recon CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP) for Fiscal Years 2017-2021. AGENDA ITEM TYPE: Action MEETING DATE: December 14, 2015 RECOMMENDATION: Adopt the Street and Curb Reconstruction Fund Capital Improvement Plan (CIP) for Fiscal Years 2017-2021. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Public Works, City Manager, and other city staff met in October and November to develop the attached Capital Plan for the equipment and capital needs of the Street and Curb Reconstruction Fund. This plan outlines the use of Street Maintenance District dollars that are dedicated to the reconstruction of streets and curbs. The policy for required matches with Special Improvement Districts (SID’s) is outlined in Commission Resolution No. 4507. Item of Note: • Each project is dependent upon the creation of a Special Improvement District to pay for a share of the project costs. 288 • If preliminary information indicates that property owners along the street are likely to have sufficient protests to prevent creation of the SID, we recommend moving to the next project on the list. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY17. Report compiled on: November 16th, 2015 Attached: Street and Curb Reconstruction CIP 289 Street and Curb Reconstructions (combined) Capital Improvement PlanFinancial SummaryCurrent YearFY16FY17FY18 FY19 FY20 FY21UnscheduledProjected Beginning Reserve Balance Dedicated to CIP773,000$ 74,209$ (653,637)$ (606,420)$ 186,373$ 295,136$ Plus: Street Maintenance Assessments Dedicated 647,609$ 673,773$ 687,248$ 700,993$ 715,013$ 729,313$ Plus: SID or other local contribution237,600$ 236,756$ 1,740,094$ 151,800$ 465,750$ 737,438$ Less: Carryover Capital Projects Less: Scheduled CIP Project Costs(1,584,000)$ (1,638,375)$ (2,380,125)$ (60,000)$ (1,072,000)$ (1,534,875)$ ‐$ Projected Year‐End Cash Dedicated to CIP74,209$ (653,637)$ (606,420)$ 186,373$ 295,136$ 227,012$ Assumptions Made for Revenue Estimates:Current YearFY16FY17FY18FY19 FY20 FY21Total Estimated Annual Street Assessment Revenue4,178,124$ 4,261,686$ 4,346,920$ 4,433,859$ 4,522,536$ 4,612,987$ Estimated Annual Increase ‐ Attributed to Annexations2%2%2%2%2%Total Estimated Revenues4,178,124$ 4,346,920$ 4,433,859$ 4,522,536$ 4,612,987$ 4,705,246$ Current Revenues Dedicated to Street & Curb CIP %15.5%15.5% 15.5% 15.5% 15.5% 15.5% Plus: Increase Dedicated to Reconstruction & Curbs0.0%0.0%0.0%0.0% 0.0%0.0% Total % Dedicated to CIP15.5%15.5% 15.5% 15.5% 15.5% 15.5%Total Estimated Revenues Dedicated to CIP647,609$ 673,773$ 687,248$ 700,993$ 715,013$ 729,313$ ProjectedProjectedCURRENT2,500,0002,000,0001,500,0001,000,000500,0000Street Reconstruction Projects 290 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY17UnscheduledFY21FY18FY19FY20Street and Curb Replacement FundSCR01ENGINEERINGANNUAL CURB REPLACEMENT & CONCRETE REPAIR PROGRAM$60,000$60,000$60,000$60,000$60,000SCR03ENGINEERINGW OLIVE (8TH TO GRAND) ‐ DESIGN AND CONSTRUCTION$1,578,375SCR04ENGINEERINGS GRAND (OLIVE TO HAYES) ‐ DESIGN AND CONSTRUCTION$2,320,125SCR05ENGINEERINGN GRAND (MENDENHAL TO PEACH) ‐ DESIGN AND CONSTRUCTION$1,083,875SCR06ENGINEERINGE OLIVE (BLACK TO CHURCH) ‐ DESIGN AND CONSTRUCTION$1,012,000SCR07ENGINEERINGS 3RD (OLIVE TO CLEVELAND) ‐ DESIGN AND CONSTRUCTION$1,696,250SCR08ENGINEERINGS BLACK (COLLEGE TO S CUL‐DE‐SAC) ‐ DESIGN AND CONSTRUCTION$621,000SCR09ENGINEERINGS TRACY (BABCOCK TO COLLEGE) ‐ DESIGN AND CONSTRUCTION$1,474,875SCR10ENGINEERINGN TRACY (VILLARD TO PEACH) ‐ DESIGN AND CONSTRUCTION$529,000SCR11ENGINEERINGS 4TH AVE (COLLEGE TO BABCOCK) ‐ DESIGN AND CONSTRUCTION$1,295,000SCR12ENGINEERINGW KOCH (8TH TO TRACY) ‐ DESIGN AND CONSTRUCTION$1,575,500$681,000$1,638,375$2,380,125$1,072,000$60,000$7,654,500Summary for Street and Curb Replacement Fund (11 items)Totals by year:$681,000$1,638,375 $2,380,125$7,654,500FY21FY17FY18UnscheduledFY20$60,000$1,072,000FY19291 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR01 DEPARTMENT ENGINEERING PROJECT NAME ANNUAL CURB REPLACEMENT & CONCRETE REPAIR PROGRAM FY17 $60,000 FY18 $60,000 Unscheduled DESCRIPTION OF PROJECT When a pedestrian ramp is installed, many times the adjacent curbs need to be replaced in order to get drainage to not stop at new ramp. Smaller curb repairs can be necessary rather than replacing a whole block ALTERNATIVES CONSIDERED Continue current operations ADVANTAGES OF APPROVAL This will allow completion of smaller projects instead of waiting for an entire block to be repaired ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Cost of Materials FUNDING SOURCES Street & Curb Replacement Fund New Replacement Equipment Project FY19 $60,000 FY20 $60,000 FY21 $60,000 292 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR03 DEPARTMENT ENGINEERING PROJECT NAME W OLIVE (8TH TO GRAND) - DESIGN AND CONSTRUCTION FY17 $1,578,375 FY18 Unscheduled DESCRIPTION OF PROJECT Reconstruction of West Olive Street from 8th Street to Grand, including repairs to failed curbs and gutters. For planning purposes, project estimates West Olive to function as a Major Collector, which would require a 15% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 85%. Local SID - 15%. New Replacement Equipment Project FY19 FY20 FY21 293 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR04 DEPARTMENT ENGINEERING PROJECT NAME S GRAND (OLIVE TO HAYES) - DESIGN AND CONSTRUCTION FY17 FY18 $2,320,125 Unscheduled DESCRIPTION OF PROJECT Reconstruction of South Grand Street from Olive to Hayes, including repairs to failed curbs and gutters. For planning purposes, project estimates South Grand to function as a Local Street, which would require a 75% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 25%. Local SID - 75%. New Replacement Equipment Project FY19 FY20 FY21 294 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR05 DEPARTMENT ENGINEERING PROJECT NAME N GRAND (MENDENHAL TO PEACH) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled $1,083,875 DESCRIPTION OF PROJECT Reconstruction of North Grand from Mendehal to Peach, including repairs to failed curbs and gutters. For planning purposes, project estimates North Grand to function as a Local Street, which would require a 75% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 25%. Local SID - 75%. New Replacement Equipment Project FY19 FY20 FY21 295 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR06 DEPARTMENT ENGINEERING PROJECT NAME E OLIVE (BLACK TO CHURCH) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled DESCRIPTION OF PROJECT Reconstruction of East Olive Street from Tracy to Church, including repairs to failed curbs and gutters. For planning purposes, project estimates East to function as a Major Collector, which would require a 15% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 85%. Local SID - 15%. New Replacement Equipment Project FY19 $1,012,000 FY20 FY21 296 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR07 DEPARTMENT ENGINEERING PROJECT NAME S 3RD (OLIVE TO CLEVELAND) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled $1,696,250 DESCRIPTION OF PROJECT Reconstruction of South 3rd Ave from Olive to Cleveland, including repairs to failed curbs and gutters. For planning purposes, project estimates S 3rd to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY19 FY20 FY21 297 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR08 DEPARTMENT ENGINEERING PROJECT NAME S BLACK (COLLEGE TO S CUL-DE-SAC) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled DESCRIPTION OF PROJECT Reconstruction of South Black from College to the Cul-de-Sac, including repairs to failed curbs and gutters. For planning purposes, project estimates South Black to function as a Local Street, which would require a 75% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 25%. Local SID - 75%. New Replacement Equipment Project FY19 FY20 FY21 $621,000 298 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR09 DEPARTMENT ENGINEERING PROJECT NAME S TRACY (BABCOCK TO COLLEGE) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled $1,474,875 DESCRIPTION OF PROJECT Reconstruction of South Tracy Street from Babcock to College, including repairs to failed curbs and gutters. For planning purposes, project estimates South Tracy to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY19 FY20 FY21 299 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR10 DEPARTMENT ENGINEERING PROJECT NAME N TRACY (VILLARD TO PEACH) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled $529,000 DESCRIPTION OF PROJECT Reconstruction of North Tracy Street from Villard to Peach, including repairs to failed curbs and gutters. For planning purposes, project estimates North Tracy to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY19 FY20 FY21 300 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR11 DEPARTMENT ENGINEERING PROJECT NAME S 4TH AVE (COLLEGE TO BABCOCK) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled $1,295,000 DESCRIPTION OF PROJECT Reconstruction of South 4th Ave from College to Babcock, including repairs to failed curbs and gutters. For planning purposes, project estimates South 4th to function as a Local Street, which would require a 75% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 25%. Local SID - 75%. New Replacement Equipment Project FY19 FY20 FY21 301 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR12 DEPARTMENT ENGINEERING PROJECT NAME W KOCH (8TH TO TRACY) - DESIGN AND CONSTRUCTION FY17 FY18 Unscheduled $1,575,500 DESCRIPTION OF PROJECT Reconstruction of West Koch Street from 8th to Tracy, including repairs to failed curbs and gutters. For planning purposes, project estimates West Koch to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY19 FY20 FY21 302