HomeMy WebLinkAboutC5. Perennial Notice of Award
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Richard Hixson, City Engineer
SUBJECT: Notice of Award for the purchase of the Gas Processing Skid and Flare
assembly for the Story Mill Landfill
MEETING DATE: November 23, 2015
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award for the Gas Processing Skid and Flare Assembly Purchase.
BACKGROUND: One important component of the approved soil gas corrective measure at the
Story Mill Landfill is a modern flare and gas processing skid assembly. It is the City's intention
to purchase the equipment and provide it to the contractor who performs the corrective measure project. On October 6, 2015 the city received two bids to provide the necessary equipment. The
low bid was submitted by Perennial Energy LLC from Missouri in the amount of $292,750.00
based on 160 day delivery time. The Engineers estimate for this equipment was $275,000.00, so
this bid is 6.4 % over the engineer's estimate. We consider that bids within 10% of the engineer's
estimate are very responsive. Our consultant on this project, Tetra Tech, has recommended that we make award to Perennial Energy LLC in the amount of $292,750.00 and we concur.
FISCAL EFFECTS: Because these tasks are related to the Landfill Remediation System the
City intends to reimburse these costs from the SRF Landfill Project loan proceeds. We have been
working closely with Mike Abrahamson at the MDEQ Technical & Financial Assistance Department to insure all of the loan requirements have been met.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Engineer's Recommendation to Award
Notice of Award form
Report compiled on: 11/5/15
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NOTICE OF AWARD
TO: Perennial Energy, LLC Dated: 11/23/2015
ADDRESS: 1375 County Road 8690, West Plains, MO 65775
PROJECT: Gas Processing Skid and Flare Assembly
CONTRACT FOR: Installation of Gas Processing Skid and Flare Assembly
You are notified that your Bid dated for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for: installation of Gas Processing Skid and
Flare Assembly . The Contract Price of your Contract is: two hundred ninety two thousand seven hundred
fifty dollars Dollars ($292,750 ).
Copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
Sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of
this Notice of Award, that is, by .
1. You must deliver to the OWNER 5 fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the
Instruction to Bidders (paragraph 18), General Conditions (paragraph 5.1) and Supplementary
Conditions (paragraph SC-5.1).
3. List other conditions precedent:
Failure to comply with these conditions within the time specified will entitle OWNER to consider
your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one fully
signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CLERK OF COMMISSION)
DATE: _______________________________ APPROVED AS TO FORM:
BY: ____________________________ (CITY ATTORNEY)
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