HomeMy WebLinkAbout15- Amendment No. 2 Robert Peccia and Associates for Baxter Davis Intersection ImprovementsAmendment No. 2 to Professional Services Agreement
for Baxter Davis Intersection Improvements
THIS AGREEMENT is made as of this day of ( , 2015,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred
to as OWNER and Robert Peccia and Associates Helena Montana 59604 an Engineering Consulting
Firm of Bozeman, Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated December
1, 2014, herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A (Scope of Services) and
EXHIBIT B (Fee Proposal) are hereby incorporated in and made part of this Agreement.
ARTICLE 1- ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
This project is the final design phase for improvements to Baxter Lane from the future Windward
Avenue to 7t` Avenue. Project improvements include the widening of Baxter Lane to an urban minor
arterial section, signal upgrades at the intersection of Baxter and 19U' Avenue, new corridor lighting with
LED luminaires, new sidewalk, new storm drain and detention basins, utility relocations, and water
main extension. Work tasks include environmental permitting and mitigation, subsurface utility
investigations, and final design services for production of the Plans, Specifications and Estimate
(PS&E) package.
1.2. The scope of services under this contract is set forth in this agreement and the attached EXHIBITS.
4.2 PRELIMINARY DESIGN PHASE
After acceptance of the pre -design report and receipt of written authorization to proceed with the Preliminary
Design Phase, ENGINEER shall:
4.2.1. In consultation with OWNER determine general scope, extent and character of the Project.
4.2.2. ENGINEER shall then prepare a Preliminary Design Report, preliminary plans and
specifications and a written description for the Project.
4.2.3. Preliminary Design Report: Specific items to be addressed in the design report will include,
but not be limited to:
4.2.3.1. Summary of construction requirements with appropriate drawings for each task
included in the project.
4.2.3.2. Plans for providing water and sewer services for affected properties during
construction.
4.2.3.3. Summary geotechnical report for specific tasks, if needed.
Specifications of sufficient detail to show the general scope, extent and detailed character of the work to
be furnished and performed by the Contractor(s) suitable for use in the project bidding and construction.
4.3.2. Advise OWNER of any adjustments to the latest opinion of probable Total Project Costs caused
by changes in general scope, extent or character or design requirements of the Project or Construction
Costs. Furnish to OWNER a revised opinion of probable Total Project Costs based on the Drawings
and Specifications.
4.3.3. Prepare for review and approval by OWNER, its legal counsel and other advisors, contract
agreement forms, general conditions and supplementary conditions, and (where appropriate) bid forms,
invitations to bid and instructions to bidders, special provisions, technical specifications, and standard
drawings, and other related contract documents in conformance with the latest edition of the Montana
Public Works Standard Specifications (MPWSS) and City of Bozeman Modifications to MPWSS
adopted by the City of Bozeman.
4.3.4. Furnish OWNER six copies and an electronic copy of the Contract Documents (including
design drawings, specifications and contracts).
The Final Phase will be complete and submitted within 30 calendar days following written authorization from
OWNER to ENGINEER to proceed with that phase of services.
ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering
Services under sections 4.2 and 4.3 of this agreement pay a total sum in the amount of 165,585 for
such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services
(sections 4,2 and 4.3) shall not exceed the following ceilings:
116,559 (10 % of design fee) until the Pre -design Investigation and Preliminary Design Report have
been submitted to the OWNER.
$82,793 (50% of design fee) until the Preliminary Plans and Specifications have been submitted to the
OWNER and review authorities.
$149,027 (90% of design fee) until the Final Plans and Specifications have been submitted to the
OWNER and review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements
shall be based upon Engineer's estimate of the proportion of the total services actually completed at the
time of billing, subject to any limitations on Payments based on completion of tasks or specific
retainage requirements pursuant to the payment provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section
6.2 of the original Agreement are reimbursable. All other design related expenses are included in the
Lump Sum Payment for the Basic services (4.2 and 4.3) and are not separately reimbursable.
Additional Services specifically identified under the scope of design services for payment under 6.1 are
not separately reimbursable.
7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEER's
personnel engaged directly on the Project, including, but not limited to, engineers, architects, surveyors,
Except as specifically amended herein, the original agreement shall remain in full force and
effect and the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day
and year first above written.
CITY OF_(� - ~
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APPROVED FORM
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Baxter Lane Improvements, 19" to �' Ave. Scope of Services 10/13/2015
EXHIBIT
BAXTER LANE IMPROVEMENTS
Scope of Services (Design Phase, 1911 to 74' A venue)
INTRODUCTION
Robert Peccia and Associates and its sub -consultants, SK Geotechnical and Respec, agree to furnish
professional engineering services to the City of Bozeman as an amendment to the Baxter Lane
improvement project. This amendment is for the upgrade of portions of Baxter Lane between 19`h Avenue
to 7`" Avenue. This section of Baxter Lane is on the Montana Department of Transportation's (MDT)
Urban route system, U-1218.
The project includes the widening of Baxter Lane to an urban section along existing rural sections, traffic
investigations and improvements at the signalized intersection of Baxter/19th Avenue and at the right
in/right out intersection of Baxter/70' Avenue, new storm basins and storm drain modifications, and utility
adjustments. This scope of services is for the design phase only consisting of environmental permitting
and mitigation, geotechnical services, subsurface utility investigations, coordination with MDT through all
phases of the projects for the 19" and 7" Avenue intersections, and final design services for production of
the Plans, Specifications and Estimate (PS&E) package.
RPA will coordinate with MDT through the designated MDT Planning Systems Impact coordinator for
MDT project review at the Baxter intersections with 19`" Avenue and 7`h Avenue.
The bid and construction phases will be added by amendment once the right-of-way and construction
schedule are determined.
ACTIVITY LIST AND DESCRIPTION
The activities anticipated to complete the design phase are discussed below. This scope of services was
developed based on information provided by the City of Bozeman.
All deliverables will be provided to the city of Bozeman in AutoCAD format for electronic drawings, 11 x
17 size hard copies, and color PDF's of submittals.
Task 1.1: Proiect Evaluation and Management
This activity includes general project start-up activities including preparation of the scope of services, cost
estimate, and contracting documents. Also included in this activity are general management tasks
throughout the duration of the design phase including invoicing and coordination with the City and sub -
consultants.
Task 1.2: Traffic Data Collection
Traffic data and turning movement counts will be collected at the intersections of Baxter/191h and
Baxter/71h (including bicycles and pedestrians) over one day between 6:00 AM and 8:00 PM using
MioVision traffic data collection service.
A field review will be conducted to observe gap acceptance, conflict areas, impacts from nearby
properties, and other site issues that may influence traffic. During the site visit, RPA will collect additional
Robert Peccia and Associates Page 1 of 4 Exhibit A
Baxter Lane Improvements, 19th to 7" Ave. Scope of Services 10/13/2015
Task 1.8: Electrical and Traffic Design
Work under this task includes the retrofit of the signal at Baxter/191h to provide protected left turns on
Baxter Lane and to upgrade the signal to current standards. This scope of services assumes the existing
intersection configuration and existing signal poles will remain in place. The signal retrofit items will likely
include upgrades to a radar detection system, new signal heads with protected left turns on Baxter Lane,
pedestrian signal upgrades, and new conduit and wiring as necessary.
This task includes decorative corridor lighting along Baxter Lane. The luminaire system layout will include
the use of LED luminaire assemblies. A new electrical service is expected at the 27th Avenue intersection
for the corridor lighting. All electrical features will include colored luminaires or powder coating to the color
specified by the City. This work also includes calculations for luminaire spacing/voltage drop and conduit
sizing/fill.
This task also includes the inventory of existing signs, and design and layout of new signs and pavement
markings along Baxter Lane from 19th Avenue to 71h Avenue.
All electrical and traffic items will be designed to meet MUTCD, ADA and PROWAG standards.
Task 1.9: Hydraulics
Work under this task includes hydrologic and hydraulic design and preparation of the Hydraulics Memo.
Analyses include spread width calculations and sizing of the storm drain, ponds, and culverts. Pipe
extensions are likely at the Farmer's Canal outfall and Mandeville Creek.
Task 1.10: Private Utility Coordination
RPA will prepare colored exhibits detailing private utility impacts and the relocations required as part of
the project. Anticipated impacted utilities include, electric, gas, fiber optic, and telephone. RPA will attend
the utility coordination meeting with the City and utility companies. The City will coordinate the utility
relocation work.
Task 1.11: Environmental & Mitigation
The Farmer's Canal outfall and Mandeville Creek cross Baxter Lane within the widening area. RPA will
coordinate the environmental permitting and prepare/submit the permit applications. Anticipated
environmental permits include the 404 Corps of Engineer Nationwide Permit for wetlands and the 124
Montana Stream Protection Act.
For this task RPA will coordinate with the Corps of Engineers (COE), prepare the 404 application and
exhibits, and coordinate the mitigation for the streams. RPA will also coordinate with Fish Wildlife and
Parks.
RPA will coordinate with RESPC on the mitigation calculations through the wetland banking option. See
RESPEC's scope and fee for the mitigation work.
The MPDES storm water permit will be completed by the contractor and is not included in this scope of
work. An environmental document (Categorical Exclusion) is also not included in this scope of work.
Task 1.12: Subsurface Utility Exploration Phase 2
Once underground utility conflicts are identified during design, RPA will perform subsurface utility
exploration (SUE2) to determine existing utility depths for design avoidance or adjustments. This scope of
work estimates five test holes. Traffic Control for this work is typically required. An estimate of the traffic
Robert Peccia and Associates Page 3 of 4 Exhibit A
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September 28, 2015
Ms. Staci Venner, P.E.
Project Manager
Robert Peccia & Associates Inc.
3810 Valley Commons Dr. #4
Bozeman, MT 59718
RE: Baxter — Davis Road Intersection, Bozeman, MT
Wetland Delineation
Scope of Work and Cost Estimate for Supplement #2a (19th to 7th)
Dear Ms. Venner:
As per your request, I am providing RPA with the following scope of work and cost estimate to
conduct additional wetland delineation for the Baxter -Davis intersection project in Bozeman.
The new delineation would occur on Baxter Lane from North 19th Avenue to 7th Avenue. The
project extent is depicted on the aerial photo you provided me via email on 9/23/15.
RESPEC proposes to update the brief report what was previously prepared for this project to
include the extended project limits on Baxter Lane. As soon as a notice to proceed is issued and
right -of -entry secured for parcels that will need to be accessed, wetlands will be delineated in
accordance with the Corps of Engineers Wetland Delineation Manual [Department of the Army,
19871 and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Western Mountains, Valleys, and Coast Region [U.S. Army Corps of Engineers, 2010]. The
locations will be recorded with a resource -grade GPS unit. Routine wetland determination data
forms will be completed for identified wetlands. Other waters of the US. will also be noted and
mapped as needed.
Following the field delineation, the original report will be updated to include all new wetlands
delineated along Baxter Lane. Corps forms, photos, and mapping will be provided as
attachments to the report. All wetland shapefiles will be emailed to RPA for inclusion in the
project design and for impact calculations. In addition to the wetland delineation, RESPEC will
assist RPA with stream mitigation calculations and coordination as needed to revise the 404
permit application.
RESPEC would like to complete this work in October as field conditions allow. Attached is a
cost estimate table to complete this work:
820 North Montana 4re„ Sidle.4, Helena, MT 59601 Phone: 406.502. 1881 wu•w,respec.com
COST ESTIMATE
Date
Project Title
Firm Name
9/28/2015
Baxter Davis Wetland Delineation Supplement #2a (19th Ave. to 7th Ave.)
RESPEC
EXPENSES
Item
Rate
Wetland Delineation
Stream Mitigation
LABOR COSTS
$0.57
and Report
Support
Name
Project Role Rate/Hr
Hr Cost
Hr Cost
Pettit
GIS Specialist $110.00
4 $440.00
$30.00
Traxler
Sr. Biologist $125.00
20 $2,500.00
2 $250.00
Misc. supplies (flagging, stakes, etc.)
LABOR TOTAL
24 $2,940.001
$250.00
EXPENSES
Item
Rate
Units
Cos
Mileage
$0.57
220
$124.30
Lodging (per night)
$125.00
1
$125.00
Per diem - meals
$30.00
1
$30.00
Resource grade
GPS unit (per day)
$75.00
1
$75.00
Misc. supplies (flagging, stakes, etc.)
$25:00
0
$0.00
EXPENSE TOTAL
$354.30
PROJECT TOTAL $3,544.30
October 12, 2015
Ms. Staci Venner
Robert Peccia & Associates
Via Email: staci@rpa-hln.com
Dear Ms. Venner:
2511 Holman Avenue
P. O. Box 80190
Billings, Montana 59108-0190
p: 406.652.3930; IF: 406.652.3944
www. skgeotechn/cal. corn
Proposal P-15185
Re: Proposal for a Pavement Evaluation, Proposed Baxter Lane Reconstruction between North 19th
and North 7th Avenues, Urban Route U1218, Bozeman, Montana
As you requested on September 28, 2015, we are pleased to furnish this proposal for a pavement
evaluation for the above -referenced site.
We will furnish the services described for a lump sum of $9,900 in accordance with our attached scope of
services and General Conditions. If additional services are needed, we will contact you for additional
authorization.
Current scheduling would permit us to begin the fieldwork within three to four weeks after authorization
to proceed, weather permitting. We anticipate the fieldwork will take about one and one-half days.
Approximately four to five weeks will then be required for laboratory testing and preparation of the
engineering report, unless there are delays due to circumstances beyond our control.
We appreciate the opportunity to present this proposal. If you have any questions, please contact us at
your convenience.
Gregory T. Staffileno, PE
Principal, Geotechnical Engineer
Attachments:
Proposed Scope of Services
Signature Page
General Conditions
Robert Peccia & Associates October 12, 2015
Proposal P-15185 Page 3
completion, we will backfill the boreholes with auger cuttings to the subgrade, then base course and
patched with asphalt cold mix.
Laboratory Testing. The samples will be returned to our laboratory for testing. Some routine laboratory
tests may be conducted to assist us in evaluating the strength and compressibility of the soils. At this
time, we are anticipating classification tests will be performed on two subgrade and two base course
samples. Moisture -density and one -point California bearing ratio tests will also be performed on two
subgrade samples.
Pavement Report. After the field and laboratory tests have been completed, the results will be analyzed
and discussed with you. A pavement engineering report will then be prepared. The report will contain
alternative pavement sections based on the anticipated traffic loading conditions. If soft subgrades are
encountered, subgrade stabilization approaches will also be provided in the report. The report will also
provide recommendations related to reuse of excavated material as fill and recommendations for
compaction. A letter report will be submitted electronically to you followed by a hard copy in the mail.
As we discussed, this letter report should address total pavement reconstruction, but does not need to meet
MDT Activity 106 requirements.
Utility Clearance. SK Geotechnical will contact the local utilities one -call number to notify the local
telephone, electric, gas, sewer, water, and cable TV companies to determine the location of underground
utilities. We request that you or your authorized representative notify the SK Geotechnical project
manager immediately of the presence and location of any underground objects on private property which
are not the responsibility of public utilities. Our services do not include subcontracting a private utility
locator or conducting additional research to identify other utilities. SK Geotechnical will take reasonable
precautions to avoid underground objects. In authorizing this contract, you agree to waive any claim
against SK Geotechnical and will indemnify and hold SK Geotechnical harmless from any claim of
liability, injury, or loss allegedly arising from our damaging of underground objects that were not called
to our attention prior to beginning the work.
Our agreement with you consists of these
General Conditions and the accompanying
written proposal or authorization.
Section 1. Our Responsibilities
1.1. We will provide the services specifically
described in our agreement with you. You agree
that we are not responsible for services that were
not included in our proposed scope of services,
or brought to our attention prior to preparing our
proposal. Unless otherwise agreed in writing,
our findings, opinions, and recommendations
will be provided to you in writing and in detail
drawings. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
1.2. In performing our professional services, we
will use that degree of care and skill ordinarily
exercised under similar circumstances by
reputable members of our profession practicing
in the same locality. If you direct us to deviate
from our recommended procedures, you agree to
hold us harmless from all claims, damages, and
expenses arising out of your direction.
1.3. We will reference our field observations
and sampling to available reference points, but
we will not survey, set, or check the accuracy of
those points unless we accept that duty in
writing, Locations of field observations or
sampling described in our report or shown on
our sketches are based on information provided
by others or estimates made by our personnel.
You agree that such dimensions, depths, or
elevations are approximations unless specifically
stated otherwise in the report. You accept the
inherent risk that samples or observations may
not be representative of things not sampled or
seen and, further, that site conditions may
change over time and can vary across the site.
1.4. Our duties do not include supervising your
contractors or commenting on, overseeing, or
providing the means and methods of your
contractors' work, We will not be responsible
for the failure of your contractors to perform in
accordance with their undertakings, and the
providing of our services will not relieve others
of their responsibilities to you or to others.
1,5. We will provide a health and safety program
for our employees, but we will not be
responsible for contractor, job, or site health or
safety.
1.6. We agree to retain split -spoon samples
collected from borings performed by our
personnel for no longer than 60 days after the
report has been submitted. We do not retain
samples that are tested unless otherwise directed.
Section 2. Your Responsibilities
2.1. You will provide access to the site. In the
course of our work, some site damage is normal
even when due care is exercised. We will use
reasonable care to reduce damage to the site.
We have not included the cost of restoration of
normal damage in the estimated charges.
2.2. You agree to provide us any site safety
measures necessary for us to perform our work.
Our employees can refuse to work under
conditions that may be unsafe.
2.3. You agree to provide us, in a timely
manner, with information that you have
regarding buried objects located at the site, and
we have the right to rely on such information.
Until we have completed our fieldwork, you
agree to provide us with all your plans, changes
in plans, and new information that refer to site
conditions. You agree to hold us harmless from
all claims, damages, losses, and related expenses
involving buried objects of which you had
knowledge, but did not timely call to our
attention or correctly show on the plans
furnished to us.
2.4. You agree to notify us of any permits
necessary for us to access the boring locations.
All costs associated with completing and
submitting the permits will be paid by you. We
agree to include these costs in our proposal
provided we have been notified. Not having the
necessary permits in place can cause delays and
additional costs.
2.5. You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials in a sample provided to us,
If we observe or suspect the presence of
contaminants not anticipated in our agreement,
we may terminate our work without liability to
you or to others, and we will be paid for the
services we have provided.
2.6. Neither this agreement nor the providing of
services will make us an owner, operator,
generator, transporter, treater, stoner, or a
disposal facility within the meaning of the
General Conditions
Resource Conservation Recovery Act, as
amended, or within the meaning of any other law
governing the handling, treatment, storage, or
disposal of hazardous materials. You agree to
hold us harmless and indemnify us from any
such claim or loss.
2.7. Soil borings and monitoring well
installation may involve risk of cross -
contamination of previously uncontaminated air,
soil, and water. If you are requesting that we
provide services that include this risk, you agree
to hold us harmless and indemnify us from
cross -contamination claims and damages, unless
the loss is caused by our negligence. Monitoring
wells are your property and you are responsible
for their permitting, maintenance, and
abandonment unless we accept that duty in
writing.
2.8. You agree to make disclosures required by
law. In the event you do not own the site, you
acknowledge that it is your duty to inform the
owner of the discovery or release of
contaminants at the site. You agree to hold us
harmless and indemnify us from claims related
to disclosures made by us that are required by
law and from claims related to the informing or
failure to inform the site owner of the discovery
of contaminants.
Section 3. Reports and Records
3.1, We will furnish reports and drawings to you
as described in our scope of work or proposal.
We will retain paper records for seven years and
financial data for three years.
3.2. Our reports, notes, calculations, and other
documents and our computer sofhvare and data
are instruments of our service to you, and they
remain our property, but are subject to a license
to you for your use in the related project for the
purposes disclosed to us. You may not transfer
our reports to others or use them for a purpose
for which they were not prepared without our
written approval. You agree to indemnify and
hold us harmless from claims, damages, losses,
and expenses, including attorney fees, arising out
of such a transfer or use.
3.3. Because electronic documents may be
modified intentionally or inadvertently, you
agree that we will not be liable for damages
resulting from change in an electronic document
Revised November 28, 2012
Baxter Davis Intersection Improvements
From Windward to 19th Avenue
EXH I BIT A
Scope of Services 10/6/2015
BAXTER DAVIS INTERSECTION IMPROVEMENTS
Scope of Services
Design Phase - Baxter Lane from Windward to 191h A venue
INTRODUCTION
Robert Peccia and Associates and its sub -consultant RESPEC, agree to furnish professional engineering
services to the city of Bozeman for Baxter Lane improvements from the future Windward Avenue to North
191h Avenue (0.6 miles in length), as an amendment to the Baxter and Davis intersection improvement
project (0.4 miles in length).
The project includes the widening of Baxter Lane, widening the north side of 27th Avenue to the 5 -lane
section at the intersection, new corridor lighting, sidewalk extensions to 19th Avenue, and water main
extension. This scope of services also includes surveying, wetland delineations, environmental permitting
and mitigation, subsurface utility investigations, and final design services for revisions and additions to the
Plans, Specifications and Estimate (PS&E) package.
The bid and construction phases will be added by amendment once the right-of-way and construction
schedule are determined.
ACTIVITY LIST AND DESCRIPTION
The activities anticipated to complete the design phase are discussed below. This scope of services was
developed based on information provided by the City of Bozeman.
All deliverables will be provided to the city of Bozeman in AutoCAD format for electronic drawings, 11 x
17 size hard copies, and color PDF's of submittals.
Task 1.1: Project Evaluation and Management
This activity includes general project start-up activities including preparation of the scope of services, cost
estimate, and contracting documents. Also included in this activity are general management tasks
throughout the duration of the design phase including invoicing and coordination with the City and the
sub -consultant.
Task 1.2: Survey (Windward to North 19th)
A GPS control survey will be established using existing control points and tied to the city of Bozeman
datum.
The city of Bozeman's right-of-way consultant, Dowl HKM, will provide the cadastral survey, deed and
ownership information, any required title commitments, new Certificates of Surveys, and corner
recordations. This scope of services does not include setting new property pins or resetting property pins
destroyed by construction.
Robert Peccia and Associates Page 1 of 4 Exhibit A
Baxter Davis Intersection Improvements
From Windward to 190 Avenue Scope of Services 10/6/2095
Task 1.6: Water Main (Davis Lane & Baxter Lane)
RPA will design the water main extension through the permanent improvements on the north leg of Davis
Lane, and along Baxter Lane from Davis Lane to Buckrake Lane. The design will also include stubs to the
north for the undeveloped parcels.
Task 1.7: Private Utility Coordination (Windward to North 19`h)
RPA will prepare colored exhibits detailing private utility impacts and the relocations required as part of
the roadway widening. Anticipated impacted utilities include, electric, gas, fiber optic, and telephone. RPA
will attend the utility coordination meeting with the City and utility companies. The City will coordinate the
utility relocation work.
Task 1.8: Develop PS&E Package (Windward to North 19th)
The PS&E set will include items for roadway, signing, pavement marking, electrical, storm drainage,
ponds, private utility relocation or adjustments, curb ramp and driveway ADA details, project specific
special provisions, supplemental specifications, and the project cost estimate. Erosion control plans are
not included in this scope of work.
Task 1.9: Environmental & Mitigation (Windward to North 19th
RESPEC will perform the wetland delineations; see RESPEC's fee and scope.
Based on information obtained during the preliminary permitting in the pre -design phase, a 404 permit is
necessary for this project. A 124 permit and Fish, Wildlife and Parks (FWP) coordination is also likely
necessary for potential impacts to the north side of West Catron Creek, and to the north and south side of
East Catron Creek.
For this task RPA will coordinate with the Corps of Engineers (COE) and FWP, and prepare the permit
application and exhibits. RPA will coordinate with RESPC on the mitigation calculations through the
wetland banking option. See RESPEC's scope and fee for the mitigation work.
This scope of service does not include the MDEQ Stormwater Permit, which will be completed by the
contractor. An environmental document (Categorical Exclusion) is also not included in this scope of work.
Task 1.10: Subsurface Utility Exploration Phase 2 (Windward to North 19th)
Once underground utility conflicts are identified during design, RPA will perform subsurface utility
exploration (SUE2) to determine existing utility depths for design avoidance or adjustments. This scope of
work estimates five test holes, The bore holes and depths will be added to the plan set for use during
construction.
Task 1.11 Right of Way Coordination
Right -of -Way services for the project are provided by Dowl-HKM. Dowl-HKM will provide the Certificates
of Survey, Right -of -Way exhibits, appraisal, acquisition, and negotiation services. RPA will develop the
mapping file to include new right-of-way takes and construction permits. RPA will provide Dowl-HKM with
this electronic file.
Task 1.12: 90% Review Submittal (Windward to North 19th)
This task includes RPA's internal 90% QA/QC review and revisions, submittal of electronic and hard
copies of the 90% PS&E package to the City. In lieu of a review meeting, RPA will receive written
comments from the City.
Robert Peccia and Associates Page 3 of 4 Exhibit A
BAXTER/DAVIS INTERSECTION IMPROVEMENTS -DESIGN PHASE 2- BAXTER LANE IMPROVEMENTS FROM WINDWARD TO NORTH 19TH AVE.
FEE ESTIMATE
DATE: 10/612015 FEEIS11MA16
EXHIBIT B
1.1. Projaot EValuation and Matt "rrt,
(WINDWARD TO IOTHAVE)
Develop scope of services and schedule 1
4
1
6
Develop cost proposal
4
1
6
Revise We standard coromtant contract
2
2
Prime & suboonsukant services agreement
1
1
Irrooldna
2
A 6
1.2 Stovall (WINDWAROTOIDTHAVE).
Right of Entries -GIS exhlbit & addresses, lettew &
coordination
2
4 2 8
Topogrephle&IMIRY Survey
51 51
Obtain & Inmrporala private & public uul"ily es,
butte
4 4
Computation & adjustment sheets
4 4
Develop mapping filea & exiaung ground surface
12 12
1.3 Roadway tkalan (WINDWARD TO 19TH AVE.)
Develop Alignments &, Rabin for centerannp and
'cwe a, Suter lmW ata127ih Ave.
16
16
Geometric Layout, 0 6 miles road widening and 6
Inbuscdlons (FWure Windward & Hunters Way,
Finating Budaake & 27th & Post Office) & run
lumingtempletea
&
&
ADAaad curb rump layout
S 8
Develop 3D layout &'nudol tot Construction hots
4
4
1A EloahioataTrafOoDeal gn (WINDWARD TO
10THAVE.)
Siftaing design & layout
& 6
Striping layout
D 6
Luminalre layout & dagn (Decorative LEds)
20
20
1.6 Hydfaulks (WINDWARD TO IDTH AVE.)
Hydrology analysis & calculations
12 12
Storm drein design & elzmg
12 12
Spread width analysis
2 2
Culvert airing
4 4
Pond gibing & design
& 0
Hydrauil- report memo & exhUs
1
& 6
1.8 Water Main (ALONG DAVIS & BAXTER to Ift)
Design for main extensions on Davis north of
Sexier, and on Baxter between Davis and
Buckrake
18 16
1.7 Ptivalo Utility Coordination (WINDWARD TO
1DTHAVE.),..
Prepare private utility convict plan sheets
12
12
Utility coordination meeting - In previous
amendment
(Privet, uhlay mordinallon by City for gas, fiber,
phone, power)
1.0 Develop PS&E Paejapo(WINDWARD TO 19TH
AVB)
REVISE typical sections
2 2
REVISE control diagram
I I
REVISE & ADD storm drain details
0 .1
ADD pond details & grading
& 8
ADD plan & profile sheets (for centedlnes & curb
lines)
10
16
REVISE & ADD cross sedione
8
8
REVISE & ADD roadway quaMfiles
16 16
REVISE & ADD Electrical plana & quantities
20
20
REVISE & ADD Signing plans & quantities
& B
REVISE & ADD Striping plane & quantities
e 8
ADD Water plane & quantales
8 a
REVISE cost estimate
2
2
REVISE special provielone
'4
4
REVISE specification book
'4
16 20
J.9 Envifonment ll & MtUpatlon. (WINDWARD TO
1DTHAVe.j
Prepare muand & creek Impact exhibits
0 6
COE & FWP Coordination
4 4
Prepare 404 Permit Application & Review
4
12 16
Prepare 124 Permit Application & Review
a 6
MaVallon mondnation
4
4 0
See RESPEC scope & fee
1.10 Subturlace U4�(tyy Explor4Von Ph*"2
(WINDWARbi0.1DTHAVE):
Assume 5 holes for ubtly depVw at conAlda
2 13 15
..Add bore hells ant data to plans
2 2
1.11 R%M OfW&y:(WIHDPIARD TO VITH AVE.)
Develop Rlght-of-Way and Construction Permit
mapping file
4
4
1.12 0%'Re krWI-Ontittai
internal QA/QC Review & Revisions
(WINDWARD TO 19TH AVE)
8
& 16
Page 1 of 2 EXHIBIT 9
September 3, 2015
Ms. Staci Venner, P.E.
Project Manager
Robert Peccia & Associates Inc.
3810 Valley Commons Dr, #4
Bozeman, MT 59718
RE: Baxter — Davis Road Intersection, Bozeman, MT
Wetland Delineation
Scope of Work and Cost Estimate for Supplement #2
Dear Ms. Venner;
As per your request, I am providing RPA with the following scope of work and cost estimate to
conduct additional wetland delineation for the Baxter -Davis intersection project in Bozeman,
The new delineation would occur on Baxter Lane from the point where the original delineation
stopped easterly to the intersection of Baxter Lane and North 19th Avenue. The project extent
is depicted on the aerial photo you provided me via email on 9/2/15,
RESPEC proposes to update the brief report what was previously prepared for this project to
include the extended project limits on Baxter Lane. As soon as a notice to proceed is issued and
right -of -entry secured for parcels that will need to be accessed, wetlands will be delineated in
accordance with the Corps of Engineers Wetland Delineation Manual [Department of the Army,
1987] and the Regional Supplement to the Colps of Engineers Wetland Delineation Manual:
Western Mountains, Valleys, and Coast Region [U.S. Army Corps of Engineers, 2010]. The
locations will be recorded with a resource -grade GPS unit. Routine wetland determination data
forms and 2008 MDT wetland site evaluation forms will be completed for identified wetlands.
Other waters of the U.S. will also be noted and mapped as needed.
Following the field delineation, the original report will be updated to include all new wetlands
delineated along Baxter Lane. Corps forms, photos, and mapping will be provided as
attachments to the report. All wetland shapefiles will be emailed to RPA for inclusion in the
project design and for impact calculations. In addition to the wetland delineation, RESPEC will
assist RPA with stream mitigation calculations and coordination as needed to revise the 404
permit application.
RESPEC would like to complete this work in September if possible but could likely complete the
work into October as field conditions allow. The estimated cost to complete the wetland
delineation, update the report, and provide stream mitigation calculation support is $3,669.30.
A detailed cost estimate is attached to this letter,
820 Norlh ,Nadas Ave., Srdfe A, Helena, MT 59601 Phoue: 406.502.1881 it-mv respeaeom
COST ESTIMATE
Date
Project Title
Firm Name
LABOR COSTS
Name
Pettit
Traxier
EXPENSES
9/3/2015
Baxter Davis Wetland Delineation Supplement #2
RESPEC
Wetland Delineation Stream Mitigation
and Report Support
Role Rate/Hr _ Hr Cost Hr Cost
cialist, $110.00 4 $440.00
gist- $125,00 20 $2,500.00 4 $500;1
LABOR TOTAL 24 --$--2—,9-40.-0-01--$500.
Item
Rate
Units
Cos
Mlleage
$0.57
220
$124.30
Lodging (per night_)_
$100.00
0
$0.00
Per - meals -� -�_
$30A0
1
$30.00
Resource grade
GPS unit (per day)
$75.00
1
$75,00
Misc. supplies (flagging, stakes, etc.)
$25.00
0
EXPENSE TOTAL
$229.30
PROJECT TOTAL $3,669.30