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HomeMy WebLinkAbout10-26-2015 Archive City Commission Minutes i i i i c�Yrl�"Csoz 8 ��,�e THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES i Monday, October 26,2015 r. Mayor- Jeff Krauss: Present Deputy Mayor- Carson Taylor: Present ' Commissioner- Chris Mehl: Present Commissioner- Cynthia Andrus: Present Commissioner - I-Ho Pomeroy: Absent Staff Present: City Manager Chris Kukulski, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. A. 06:01:03 PM Call to Order—6:00 PM- Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 6:01 p.m. B. 06:01:09 PM Pledge of Allegiance and a Moment of Silence C. 06:01:53 PM Changes to the Agenda Mayor Krauss asked City Manager Kukulski if there were any changes to the Agenda. Mr. Kukulski stated that Consent item 7 needs more review and will be added to a future agenda. D. 06:02:16 PM Authorize Absence of Cr. Pomeroy I' Motion and Vote to approve the absence of Commissioner I-Ho Pomeroy. Commissioner- Chris Mehl: Motion Deputy Mayor - Carson Taylor: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Ta lo�pprove Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve t Commissioner- I-Ho Pomeroy: Absent I I Bozeman City Commission Minutes, October 26, 2015 E. 06:02:40 PM Consent 1. Authorize Payment of Claims Accounts Payable for Goods and Services(LaMeres) 2. Authorize the Director of Public Works to Approve the Westbrook Phase 1 Subdivision Final Plat and the City Manager to Sign Related Easements for Park, Stormwater and Public Utilities Application 15402 Located Northeast of the Intersection of Durston Road and N Laurel Parkway(Cooper) to 3. Professional Service Agreement with Architecture Trio for Architectural Design Review(Thomas) ta 4. Accela,Inc. Contract for the Purchase and Setup of the Accela Citizen Engagement and Workflow Management Suite with a Dollar Amount of$12,900.00 Up Front with an Annual Renewal Going Forward with a Maximum of 3%Increase Per Year (McMahan) TNa 5. Joint Funding Agreement with the U.S. Geological Survey for the Continued Operation of a Stream flow Gaging Station on the East Gallatin River (Heaston) `N7a 6. Approval of the Bozeman Historic Preservation Advisory Board's Plans and Budget for Implementing Historic Preservation Awards in 2016 (Saunders) 'Na 7. > ' a 06:02:56 PM City Manager Review of Consent Items. City Manager Chris Kukulski gave a summary of each consent item as submitted. 06:03:47 PM Public Comment on Consent Items Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 06:04:02 PM Motion and Vote to approve Consent Items 1-6 as submitted Commissioner—Carson Taylor: Motion Deputy Mayor—Cynthia Andrus: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Absent F. 06:04:31 PM Public Comment Mayor Krauss opened general public comment. 06:05:06 PM Ron Hemmend,Public Comment Mr. Hemmend stated that he owns a business on North 7ch and is concerned about the modification Page 2 of 8 i Bozeman City Commission Alinutes, October 26,2015 1 of the North 71h lighting district. r f G 06:06:11 PM Public Comment Closed E Mayor Krauss closed public comment. I, 06:06:13 PM G. Action Items r 1. 06:06:24 PM Resolution 4646, Creation of Special Improvement Lighting District 730 for Flanders Mill Subdivision Phase I-III(Rosenberry) 1�14z) v 06:06:27 PM Staff Presentation Administrative Services Director Anna Rosenberry gave the Staff Presentation regarding Resolution 4646, Creation of Special Improvement Lighting District 730 for Flanders Mill Subdivision Phase I-III. 06:08:43 PM Commission questions for Staff The Commission and Staff discussed maintenance and the number of lighting districts in the City. 06:11:00 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 06:11:12 PM Motion to approve Resolution 4646, Creation of Special Improvement Lighting District 730 for Flanders Mill Subdivision Phase I-IIL Commissioner—Cynthia Andrus: Motion Deputy Mayor—Chris Mehl: 2nd 06:11:32 PM Commission discussion on the Motion r 06:12:50 PM Vote on the Motion to approve Resolution 4646, Creation of Special Improvement Lighting District 730 for Flanders Mill Subdivision Phase I-IIL Commissioner—Cynthia Andrus: Motion Deputy Mayor—Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Absent 2. 06:13:07 PM Resolution 4651, Modification of Special Improvement Lighting District 460 for North 7th Avenue (Rosenberry) ta Page 3 of 8 G Bozeman City Commission Minutes, October 26,2015 06:13:15 PM Staff Presentation Ms. Rosenberry gave the Staff Presentation regarding Resolution 4651,Modification of Special Improvement Lighting District 460 for North 7th Avenue. 06:20:16 PM Commission questions for Staff The Commission and Staff discussed the assessment amount and what it is for, tariffs paid to Northwestern Energy, when the next phase is happening and the current light function ability. 06:24:59 PM Public Comment Mayor Krauss opened Public Comment 06:25:03 PM Dennis Springer, Public Comment Mr. Springer stated that there is some confusion of this being a new tax increase and some areas will be paying more than others. And he is confused about who is paying. 06:27:02 PM Rob Hemmend,Public Comment Mr. Hemmend wondered if we could change the bulbs to LEDs in existing poles. 06:27:41 PM Closed Mayor Krauss closed public comment 06:27:47 PM Staff follow up on questions raised at Public Comment The Commission and staff discussed the existing poles,the phasing of the project and the estimated costs to the district. 06:41:43 PM Motion to approve Commission Resolution 4651, Modification of Special Improvement Lighting District 460 for North 7tt'Aven ue. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd 06:42:10 PM Commission Discussion on the Motion Cr. Mehl encouraged folks to attend the Tax Increment Financing District Board Meetings. He feels that this is a good idea and this will cost less to operate. Deputy Mayor Taylor stated that we go through this each year. Cr. Andrus stated that she looks at this as an investment. Mayor Krauss stated that almost everybody in the City pays a lighting district tax,this is shared by everyone in the City. 06:50:21 PM Vote on the Motion to approve Commission Resolution 4651, Modification of Special Improvement Lighting District 460 for North 71"Avenue. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner - Cynthia Andrus: Approve Page 4 of 8 i Bozeman City Commission Minutes, October 26,2015 i i Commissioner -I-Ho Pomeroy: Absent 1. 06:50:32 PM Letter of Support of the Prospera Business Network in their Service as the Designated Agency for the Montana Department of Commerce as its Certified Regional Development Corporation (Ulmen) 1-NGj 06:50:50 PM Staff Presentation h City Clerk, Stacy Ulmen explained that a request letter was received from Prospera asking that the City write a letter of support of the Prospera Business Network in their Service as the Designated Agency for the Montana Department of Commerce as its Certified Regional Development Corporation. She was directed to add it as an action item. Economic Director Brit Fontenot explained the purpose behind the letter and the Prospera representative talked about the designation and projects that Prospera and the City have worked together on. 07:02:05 PM Public Comment Mayor Krauss opened Public Comment. is No public comment. Mayor Krauss closed public comrnent. 07:02:11 PM Motion to approve a Letter of Support of the Prospera Business Network in their Service as the Designated Agency for the Montana Department of Commerce as its Certified Regional Development Corporation. Deputy Mayor- Carson Taylor: Motion Commissioner- Cynthia Andrus: 2nd 07:02:34 PM Commission discussion on the Motion Deputy Mayor Taylor stated that we have a good history with this group and he agrees with moving forward on signing this letter as it is the only one before the Commission. Cr. Andrus stated that she agrees with Taylor and we have a good working relationship. She supports. Cr. Mehl spoke regarding other economic groups and he likes having several groups worldng on behalf of the City. He likes the variety. We should give the support to this group. Mayor Krauss stated that his issue is that this looks to be more than just a letter of support and this is why he asking the questions. It is reasonable to expect that we have some criteria to measure our success. He expressed his expectations. f 07:07:30 PM Vote on the Motion to approve a Letter of Support of the Prospera Business Network in their Service as the Designated Agency for the Montana Department of Commerce as its Certified Regional Development Corporation. Deputy Mayor- Carson Taylor: Motion Commissioner- Cynthia Andrus: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Page 5 of 8 Bozeman City Commission Alinutes, October 26,2015 Commissioner- I-Ho Pomeroy: Absent 2. 07:07:51 PM Strategic Plan Request for Proposal (Kukulski) I_Na 07:07:55 PM Staff Presentation City Manager Chris Kukulski gave the Staff Presentation for the Strategic Plan Request for Proposal. This is the second of a five step process. He felt that it was important that the Commission see this RFP. He then highlighted the goals of adopting a new plan in 2016. 07:09:26 PM Commission questions for Staff The Commission and staff discussed how this RFP will be distributed,the scope of work in regards to various plans, the reason the Economic Development plan is not listed, the location of the consultant, scoring,the selection committee and Commission involvement,the fact that this is the first time doing this for the City, the redundancy of the non-discrimination affirmation form, scoring, measurable objectives, demonstration of fairness in the process, this being a goal and vision document, best practices, examples of other Cities across the nation, identification of what we want to be when we grow up, anticipation of doubling population in the City, the importance of clear strategies, outcomes to use this with setting priorities each year, the fact that these may drive individual departments in performance measures, if we put measurable dashboard pieces in there it may look like a bigger project than what we are talking about at this point. 07:40:34 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 07:40:44 PM Commission Discussion Cr. Mehl agrees with staff except for the word "simplistic". There is an importance of humility. With this increased growth it is important to have a community discussion. He would rather have a step into this. He is looping for something that guides us but breaks prior contradictions.He fully supports adding the metrics. He wants to make sure we get the first part done and get it done well. If everything is a priority,nothing is a priority.Need a listing or a grouping approach. Mayor Krauss spoke regarding a vision document and that the statement"the most livable place" is worn out. What is our vision for the city and what are our strategies for getting there?Those are great questions. What kind of city do we want to be when we grow up? He spoke regarding strategies, and what we want to be is a vision. The first thing he would like to know is what do we want to be and what are the strategies.He wants to know what it is going to change.He wonders how the landfill etc. will fit into a strategic plan. The growth plan and the 2020 we can rely on to some extent. He would like to solutions in place. We have a chance to be the leaders. We benefit from casting a wide net. Deputy Mayor Taylor stated that there is an advantage to him in finding somebody help them do this. What are our priorities? There is a set of priorities, set of goals and a set of principles. How are we going to manage growth? He would pass this with a suggestion that the Staff add a scoring matrix and take out the dashboard implementation piece. Page 6 of 8 I Bozeman City Commission Minutes, October 26,2015 I Cr. Andrus stated that there has got to be a way to achieve a goal and there is a need to weight the scoring. There needs to be more refinement before putting this out, including how to meet the goals. She needs to see a mechanism in the RFP. Part of the strategic plan is dealing with the landfill. What does it mean to be the best City? Need to know how to do that. It the overarching plan. Cr. Mehl stated that he is hearing a consensus. He spoke regarding staff resources and trying to use this plan to guide us. He is happy with the changes and the City Manager and the Deputy Mayor can make the changes and add this to Consent. This is a visionary document that will form the other plans. It informs all of them. h' 08:10:13 PM Motion to approve and authorize the City Manager to open the City of Bozeman Strategic Plan Request for Proposal for advertising with the following changes: adding metrics, removing the measurable objectives and referring to all of the guiding documents that we have at this point in the proposal. Commissioner - Cynthia Andrus: Motion Deputy Mayor - Carson Taylor: 2nd I; I 08:10:45 PM Friendly Amendment Cr. Mehl stated that he would not stop at Montana and to make it clear to whomever is replying that we want be leader in Montana and the Region. He would like this in the preamble of the RFP. Cr. Andrus agreed to this friendly amendment. 08:11:09 PM Friendly Amendment Cr. Mehl stated that he wants this to be clear that this is a Guiding document that will inform the Community Plan and all of the specific detailed plans as well. Cr. Mehl agreed to change the teen to Visionary document instead of a Guiding document per Mayor Krauss's suggestion. Cr. Andrus agreed with this friendly amendment as well. F 08:11:51 PM Commission Discussion on the Motion Cr. Andrus stated she is excited to do strategic planning in a way we haven't done it before. Cr. Mehl stated he is good with putting it on Consent. Deputy Mayor Taylor stated that he supports this and agrees with adding this to Consent next week. Mayor Krauss stated that he doesn't want this to be a political document. r 08:16:21 PM Vote on the Motion to approve and authorize the City Manager to open the City of Bozeman Strategic Plan Request for Proposal for advertising with the following changes: adding metrics, removing the measurable objectives and re erring to all of the guiding documents that we have at this point in the proposal with the Friendly Amendment that we want be leader in Montana and the Region and that this is a Visionary document that will inform the Community Plan and all of the specific detailed plans as well. Page 7 of 8 Bozeman City Commission Minutes, October 26,2015 Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Ta lo�pprove Commissioner- Chris Mehl: Approve Commissioner - Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Absent 08:16:34 PM H. FYI/Discussion 08:16:48 PM I. Adjournment Mayor Krauss adjourned the meeting at 8:16 p.m. Jeffrey K. Krauss Mayor ATTEST: 1 �t facy I7linen, CMC City Clerk PREPARED BY: Stacy Ulmen, CMC City Clerk Approved on: Page 8 of 8