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HomeMy WebLinkAbout1989-10-23 ~ ".it ~./ ~ MINUTES OF THE MEET I NG OF THE CITY COMMISSION BOZEMAN, MONT ANA October 23, 1989 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, October 23, 1989, at 2:00 p.m. Present were Mayor Stiff, Com- missioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - October 16 It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the minutes for the regular meeting of October 16, 1989 be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. Pledged securities as of September 30, 1989 In compliance with the provisions of Sections 7-6-201 to 7-6-212, M.C.A., Commis- sioner Martel and Commissioner Goehrung have examined the receipts of Depository Bonds and Pledged Securities held by the Director of Finance as security for City funds deposit- ed in Bozeman banks. The inventory of the Depository Bonds and Pledged Securities was found to be in order. It was moved by Commissioner Vant Hull, seconded by Commissioner Hawks, that the Commission approve the inventory of the Depository Bonds and Pledged Securities as of September 30, 1989; and a listing of these be set forth as follows: DEPOSITORY BONDS AND SECURITIES SEPTEMBER 30, 1989 RATE MATURITY RECEIPT NO. TOTAL AMOUNT FIRST SECURITY BANK - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with United Bank of Denver: North Slope Borough Alaska GO 9.5 06/30/90 312086 105,000.00 North Slope Borough Alaska GO 9.5 06/30/90 314724 45,000.00 Minn. Hgs. Fin. Ag. 9.10 02101/93 144337 100,000.00 10-23-89 ~.. 't '1 \ - 2 - Blaine Minn. GO Tax I ncr. 8.10 02/01/97 478054 100,000.00 Saint Cloud, Minn. GO RFDG 8.25 02/01/97 478625 100,000.00 State of Hawaii 11. 5 08/01/90 181125 200,000.00 So. Dakota Health Ed Rev 6.70 09/01/90 069431 100,000.00 U.S. Treasury Notes 7.375 02/15/91 688641 1,000,000.00 SUB TOTAL - First Security Bank - Bozeman $1,750,000.00 Pledging Amendment to Repurchase Agreement: U. S. Treasury Note 8.125 05/15/91 715953 1,000,000.00 U.S. Treasury Note 9.75 03/31/91 818226 300,000.00 federal Farm Credit Banks 9.75 05/01/90 829234 500,000.00 Total to Repurchase Agreement $1,800,000.00 TOTAL - First Security Bank - Bozeman $3,550,000.00 MONTANA BANK - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with Federal Reserve Bank of Minneapolis: City of Polson, MT GO Bd. of 1970 6.00 01/15/90 H29829 1,875.00 Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Flathead Co. SD #44 (Whitefish) 5.20 01/01/96 H943 120,000.00 TOTAL - Montana Bank of Bozeman, Montana $ 178,875.00 FIRST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with First National Bank of Minneapolis: U.S. Treasury Notes 6.75 09/30/90 9893 200,000.00 TOTAL - First Citizens Bank of Bozeman - Bozeman $ 200,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provisions of Section 7~-207, M. C.A., have this day certified the receipts of the Federal Reserve Bank of Minneapolis, the First Bank of Minneapolis and the United Bank of Denver for the Depository Bonds held by the Director of Finance as security, for the deposit for the City of Bozeman funds as of September 30, 1989, by the several banks of Bozeman and approve and accept the same. ALFRED M. STIFF, Mayor WAL TER MARTEL, Commissioner JAMES L. GOEHRUNG, Commissioner MARY B. VANT HULL, Commissioner 10-23-89 l i - 3 - R. L. HAWKS, Commissioner The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Vant Hull, Commissioner Hawks, Commissioner Goehrung, Commissioner Martel and Mayor Stiff; those voting No, none. Application for Kennel License - Donald Houck, 410 South 20th Avenue, Unit A City Manager Wysocki presented to the Commission an application for kennel license, as submitted by Donald Houck. He stated the license fee attached is not accurate; there- fore, this application was not included under the consent items. The City Manager stated that attached to the application is a memo from Animal Control Officer Connie Lien indicating that she has inspected the premises and found them to be in order. He then recommended that the Commission approve the application, contin- gent upon receipt of the $50 application fee. I n response to a question from Commissioner Martel, the City Manager stated that Animal Control Officer Lien would have noted any problems or complaints about barking dogs had there been any. He then indicated that it is his understanding that the dogs have not yet been acquired for this kennel. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Commission approve the application for kennel license, as submitted by Donald Houck, 410 South 20th Avenue, Unit A, contingent upon payment of the $50 license fee. T he mo- tion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. of use - used car sales at existin motel - AI City Manager Wysocki submitted to the Commission a memo from the Planning staff indicating that a used car sales lot was recently opened at the Alpine Lodge Motel, and requesting that the Commission clarify whether this use should be considered as a permit- ted use, a conditional use which would be addressed through the planned unit development process, or not allowed as either. Commissioner Vant Hull expressed concern about the precedent which could be es- tablished by allowing two principal uses, which are so unrelated yet both permitted, within the B-2, Community Highway Business, District. Planning Director Andy Epple stated that uses which are secondary to the primary use on a parcel have been allowed; however, in this instance two unrelated primary uses 10-23-89 ~ i - 4 - are proposed for the same parcel. He noted that unrelated primary uses usually require two separate buildings, which would trigger the planned unit development process; but, in this instance, no building is needed for the used car sales portion of the operation. In response to a question from Commissioner Vant Hull, the Planning Director in- dicated that the applicants plan to use some of the existing motel facilities for office space for the used car sales operation. Commissioner Vant Hull expressed an interest in maintaining some type of review process, to ensure that the proposed use does not change to a less desirable use without approval. She then drew a parallel between this request and the uses which have entered the mini-warehouses on East Olive Street. Planning Director Epple reminded the Commission that the issue before them is al- lowing two permitted uses in the B-2 district, both as principal unrelated uses on the same lot. He then reminded the Commission this is a land use issue, noting that items such as traffic circulation, parking requirements and front yard landscaping should be addressed when the use on a portion of the property is changed. In response to a question from Commissioner Hawks, the Planning Director stated that under the minor planned unit development process, the applicant would be required to submit a detailed site plan, which would be reviewed by the staff. He noted that, due to the technical requirements of the plan, a professional is usually needed to prepare those drawings. A staff report would then be submitted to the Zoning Commission; and those members would have three days in which to request the full-blown hearing if they so de- sire. He indicated that under this process, 30 percent open space would be required. Also, compatibility with existing land uses in the immediate neighborhood would be closely reviewed, as well as the parking and landscaping requirements. Commissioner Martel suggested that subdividing of the existing parcel into two sep- arate parcels would resolve the issue. The Commissioner then asked if the zone code would prohibit the use of a motel unit as an office for the used car sales; the Planning Director responded there is not. I n response to a question from Commissioner Goehrung, the Planning Director stated that parking and landscaping requirements must be met, if the Commission determines that two unrelated permitted uses may be allowed on the same tract. He noted that the review would be different if they were simply determined as permitted uses versus requiring the planned unit development process. City Manager Wysocki asked the applicants if they plan to use one of the motel units as an office for used car sales; Mr. Scott Davidson responded he proposes to use the first motel unit as an office for his used car sa les. He noted that, if necessary, he could use the motel office instead. 10-23-89 t \ - 5 - The City Manager then questioned the difference between this request and existing situations in the community where a motel room is rented by a specific agency for office purposes. Planning Director Epple noted that under the zoning regulations, landscaping and parking plans are required with the submittal of building plans. He noted that in this in- stance, no building is proposed; and there is no other mechanism for requiring submittal of landscaping and parking plans in the code. I n response to a question from Commissioner Hawks, the Planning Director stated that the front yard setback cannot be used for parking. Mr. Walter Connel I, attorney representing the appl icants, Scott Davidson and Carolyn Anderson, noted they wish to joint venture the motel and used car sales. He noted that the present zone code does not prohibit the uses described; and there is nothing in the code which requires only one principal permitted use on one parcel of property. Mr. Connell then suggested that the action being requested of the Commission under the header for this agenda item is not appropriate. He noted that the use does not need to be classified, since both uses are listed as permitted uses in the B-2, Community Highway Business, District. Mr. Connell also questioned the suggestion that the minor planned unit development process be required, since this request does not include a mixture of uses, but rather involves two permitted commercial uses. Mr. Connell stated that the applicant has received the required State license for the used car sales. He then stated that Mr. Davidson will by applying for the City business license tomorrow; and he expects it to be processed during the normal timeframe. Mr. Connell then suggested that if the used car sales lot expands, more parking may be required. He also noted that a sales office may be needed at some time in the fu- ture, depending upon expansion of the b,usiness. Commissioner Vant Hull asked how many cars would be involved in this operation. Mr. Davidson stated he does not anticipate that any more than ten vehicles would be on the lot at anyone time, suggesting that six to eight would be more real istic. He noted that as the business grows, he anticipates some changes will need to be made in the . parking area and the office arrangements. Planning Director Epple stated that it has been a long-standing policy that a project involving more than one building on a site, even though possibly for the same type of uses, be required to go through the planned unit development process. He then noted that the proposed zone code indicates that principal uses or principal structures on a lot trigger the planned unit development process; however, the current code does not address the issue. The Planning Director then indicated that the current zone code does require a minimum number of parking spaces and landscaping for developments, thus averting the 10-23-89 l I - 6 - possibility of overbuilding on a lot. Commissioner Vant Hull expressed a desire to hear the City Attorney's comments on this issue and any response to the statements made by Mr. Connell prior to making a deci- sion. She then suggested that a decision on this request should not be made until the City Attorney has had an opportunity to research the issue and submit his response. I n response to a question from Mayor Stiff, Planning Director Epple indicated he is not prepared to discuss the various issues raised, but would prefer to meet with the City Attorney during the week to research the items carefully. He then noted that in the past, when reviewing business license applications, the staff has taken steps to ensure that ade- quate parking is provided and that the requested use is permitted in the zoning district for which the application is made. He indicated that at this time, the staff needs direction on how to review the parking and landscaping requirements--separately for the two busi- nesses or together as one development. Commissioner Martel noted that the new business license ordinance was adopted with the understanding that applications would be screened to ensure conformance with the zon- ing regulations. He then stated he feels that the parking and landscaping issues could be adequately addressed through that process. Planning Director Epple reminded the Commission that a site plan cannot be requir- ed unless a building permit is involved; and it is not in this instance. It was moved by Commissioner Goehrung, seconded by Commissioner Hawks, that action on this item be tabled for a period of one week. The motion carried by the fol low- ing Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No being Commissioner Martel. Update re planning process - Planning. Director Epple Planning Director Andy Epple distributed to the Commission a copy of the comments prepared by the ad hoc implementation committee to the consultants concerning the draft zone code documents. He noted this letter, dated October 20, 1989, reflects the commit- tee1s conceptual level concerns. The Planning Director stated these comments will be utilized in preparing the second draft of those documents, which should be sent next week. The second draft of the master plan is also expected next week; and that document will be "public hearing ready". Planning Director Epple stated that the ad hoc implementation committee will begin diligent review of the second draft of the zone code documents next week, preparing com- ments to be sent back to the consultant for inclusion in the final draft. The Planning Director stated that the City-County Planning Board has entered into 10-23-89 t I - 7 - an agreement with BRW extending the contract time to November 30, but with no extension in the scope of services or reimbursement for services. He noted that receipt of the final draft of the zone code documents is scheduled for November 24. Mr. Roger Craft, member of the ad hoc implementation committee, distributed to the Commission copies of the revised timeframe for review of the documents, submittal of com- ments and public hearings. He stated an interest in completing the review and public hearing processes by early December; however, he noted a substantial amount of work re- mains to be done. He stated the ad hoc implementation committee is willing to devote the time necessary to complete this project within the schedule set forth. Mr. Craft stated the ad hoc implementation committee proposes to establ ish a sub- committee to meet with staff to address those staff concerns which can be identified as housekeeping issues or technical in nature, with the entire ad hoc implementation committee addressing those issues which seem to be substantive in nature or of concern to the com- munity. He stated that Planner Ron Brey will prepare his comments on the draft zone code for committee consideration at this Wednesday's meeting. Mr. Craft stated the ad hoc implementation committee has scheduled two meetings with the ad hoc sign committee to review the draft sign code. He noted that the historic preservation advisory commission will also be present at one of those meetings, to address the ad hoc sign committee's concerns and questions about how to address historical signs. Mr. Craft stated that the Planning staff has reviewed the timeframe as submitted, and have indicated an ability to meet the schedule. Mayor Stiff noted the three-day waiting period which has been raised briefly during prior discuss ions. He then stated that he feels that time should be extended, noting that public perception of the process must also be considered. Mr. Craft noted that the various processes include different timeframes. He sug- gested that each specifiC process should be reviewed in total, rather than picking out one small segment. Mayor Stiff then stated he feels that more than one public hearing should be held on the draft documents, expressing concern that the public may feel overwhelmed if the master plan; capital improvement plan; zone code, including the sign code and historic preservation section, are all considered in one evening. He then indicated he does not have any strong feeling about how the documents or issues should be split for the public hearings. The Commission thanked Planning Director Epple and Mr. Roger Craft for their pre- sentation. 10-23-89 ! / - 8 - B rea k - 3: 1 4 to 3: 1 8 p. m . Mayor Stiff declared a break from 3:14 p.m. to 3:18 p.m., in accordance with Com- mission policy established at their regular meeting of March 14, 1983. Discussion - methods of assessment for street maintenance districts City Manager Wysocki submitted to the Commission a memo from Director of Public Service Forbes, along with supporting information concerning proposed methods of assess- ment for street maintenance districts. Director of Public Service Phill Forbes stated that he has prepared an outline for assessments of properties zoned as commercial/industrial and public lands and institutions (PLI), noting it is designed as a continuation of the outline he had previously submitted for residential properties. He noted that included in the packet of information is a recap of the square footages by residential zoning district, and the percentage which would be assessed with a cap in place. He cautioned the Commission that this recap is based on the three examples submitted, not all of the residential districts within the community. The Director of Public Service stated the following sheet reflects a comparison of the lot areas of properties zoned for residential, commerciallindustrial, and public lands and institutions development. He indicated that overall calculations based on this sheet could be slightly inaccurate, since much of the Story Hills area is unroaded. He noted that some of the 282 acres in that subdivision are zoned for low- to medium-density res- idential while the remainder are zoned public lands and institutions. Director of Public Service Forbes then reviewed an analysis of the City's properties as well as a listing of those properties which are designated "public lands and insti- tutions," with square footages listed for each. He reminded the Commission that in previ- ous discussions about the Montana State University campus, he has proposed that a 150- foot depth be implemented for those assessments. He noted that for purposes of devel- oping this analysis, he has indicated an assessment based on 25 percent of the total square footage, which generates approximately the same assessment figure. The Director stated the last page shows two scenarios for assessment, and the dif- ference in rates. He noted the first scenario is based on assessments against the full square footage for all commercial/ industrial properties, a 150-percent of minimum lot size on residential properties, and a 150-foot lot depth for all PLI properties. He stated the last column reflects the impact that assessments with caps will have on each of the three categories and how the burden is shifted. He stated the second scenario shows the same categories, with a 50-percent cap on PLI properties and the others remaining the same. Director of Public Service Forbes then reviewed his proposal for assessments on properties zone for commercial/industrial use. He noted under this proposal, the 10-23-89 i - 9 - assessments would be based on the full square footage of each parcel, with no cap being placed on the assessment or square footage. He indicated that a review of the zoning map and those parcels which are zoned B-1, B-2, B-3, M-l and M-2 revealed that the parcels are fairly small as a general rule. He also noted that those parcels which are larger usually contain larger motels or a mall; and they do generate a substantial amount of traf- fic on the City's roadways. He indicated that under this proposal, based on the assess- ment rate and level of service being the same, these properties would bear approximately 27 percent of the total assessments for street maintenance districts. The Di rector stated that PL/-zoned properties would be assessed based on a 150- foot depth, with a 50-percent cap on the square footage assessed. He noted an option for PL/ lands could be an assessment based on 25-percent of the total square footage of the parcel. He then stated that not all of the City-owned property and not all of the schools are zoned PL/; however, he has included them under this category. The Director of Public Service then proposed the creation of an Assessment Review Committee which would consider appeals to assessments and review alleged errors in calcu- lation. He noted this committee could be comprised of the Administrative Services Direc- tor, City Manager and Director of Public Service. Commissioner Hawks asked how state and federal properties not located in a PL/ zone would be assessed. The Director responded that he has not attempted to identify those parcels, but has allowed the computer to assess them based on the zone in which they are located. In response to a question from Mayor Stiff, the Director stated that under his pro- posal, churches would be assessed based upon the zoning district in which they are locat- ed. He then reminded the Commission that a substantial number of churches are located in residential districts; therefore, they would be benefactors of the cap proposed for those zones. I n response to questions from the Commission t Di rector of Publ ic Service Forbes cautioned that non-profit organizations and churches should not be separated out for spe- cial treatment. He noted that one of the original reasons for considering creation of street maintenance districts was to assess those entities which currently do not support the City's operation through payment of property taxes. He did state that properties owned by governmental entities and the school district should probably be considered the same as PL/-zoned properties, so there is a consistency in the assessment process. Director of Public Service Forbes asked for Commission direction on the manner in which these two categories should be assessed. He then suggested that possibly he should have utilized only PL/-zoned properties for the final category, rather than trying to in- clude publicly-owned lands. He expressed concern that to base this category on zoning 10-23-89 J I - 10 - only could result in several requests for zone map changes. He cautioned that no ex- ceptions should be made, but that all properties should be assessed in some manner. Commissioner Martel stated he feels state and federal properties should be treated the same as other governmental properties. Commissioner Vant Hull asked how much the City would be assessed for its prop- erties and where the monies would come from. The City Manager noted that, until the assessment figures have been developed, the cost to the City cannot be determined. He then indicated that the monies for the City's assessments could come from the general fund or any of the enterprise funds, de- pending upon ownership of the property. In response to a question from Commissioner Hawks, the Director stated that all figures generated to date have been based on the City of Helena's assessment rates for Fiscal Year 1989. He stated that once the basis of assessment has been establ ished, he will determine the approximate dollar amount to be generated and work backward to estab- lish the assessment rate locally. Commissioner Hawks noted that in the new draft zone code, some zoning desig- nations have been changed; and it appears the concept of the PLI zoning district has been el iminated. He stated that under this proposal , the PLI grouping does not appear consis- tent and suggested another manner of addressing the situation should be established. City Manager Wysocki suggested that a category entitled "publicly-owned lands" might be more appropriate than "PLI". Commissioner Vant Hull suggested the possibility of not placing a cap on assess- ments for publ ic lands. The Commissioners briefly discussed this possibility, along with the options of imposing a cap based on a 150-foot depth and 25 percent of the total area. In response to questions from the Commission, the Director of Public Service in- dicated issues to be addressed in the future are the number of street maintenance districts to be created and the assessment rate for each. He suggested that three separate dis- tricts might be a possibility--one which is the same as the current sprinkling districts, one for the remainder of the downtown area and one for the rest of the City. He sug- gested that the sprinkling districts could remain in effect; and the assessment rates could be established as a figure to be paid in addition to those sprinkling districts. Mayor Stiff noted figures had been developed for an average residential assessment and asked if similar figures had been prepared for commercial/industrial parcels; the Di- rector responded they have not. The Mayor then indicated this type of information could be beneficial during Commission deliberations, asking that the staff prepare such informa- tion prior to the next discussion. City Manager Wysocki noted it might be possible to utilize last year's budget for 10-23-89 1 . - 11 - street operations to develop figures on possible average assessments for the various cat- egories. He suggested this information could be submitted for discussion purposes at next week's meeting, thus giving the Commissioners some idea of how the proposed methods of assessment would work. Commissioner Martel noted the present budget for street maintenance is inadequate; therefore, the monies generated from that method would be inadequate. He then suggested that staff determine the amount realistically needed and develop assessment figures for the various categories based on that scenario. In response to a question from Mayor Stiff, the Director indicated that monies gen- erated from a street maintenance district would be utilized for repair and maintenance on- Iy, not new construction. He noted that snow removal is now being addressed through a different approach; and, items like that must be taken into consideration. Commissioner Martel noted it is important to remember that these assessments create a cumulative pot of money for street maintenance. He stated it may be five, six or even seven years before the street in front of one's residence or business is improved, depend- ing on its priority in the overall plan. Mayor Stiff asked for Commission concurrence on the questions raised by Director of Public Service Forbes concerning the method of assessment for commercial/industrial properties as well as public lands and institutions. Following discussion, the Commissioners concurred that assessments for commerciall':::) I.. // industrial properties should be based on the square footage of the parcel, with no cap. The Commissioners further concurred that the third category should be changed to read "publicly-owned and PUll. They further noted that all properties owned by the City, County, State and Federal governments and the School District. as well as PLI-zoned properties, should be included in this category. They then indicated the assessment should be based on 25 percent of the total square footage of thli parcel. The Commis- sioners further indicated support for the proposal to establish an Assessment Review Com- mittee. City Manager Wysocki indicated the staff will submit the requested information at next week's meeting for further Commission consideration. The Commission thanked Director of Public Service Forbes for his presentation. Discussion re sewer I ine replacement City Manager Wysocki showed the Commission pieces of old sewer lines which were removed from the 300 block of South Tracy Avenue and Spruce Drive. He noted the sewer line removed from South Tracy Avenue has been infiltrated by tree roots, which has reduced the line1s capacity by probably 85 percent. 10-23-89 . i . - 12 - The City Manager then stated the line removed from Spruce Drive, which was buried seven feet deep, has been completely blocked by tree roots; and the roots have grown around the line as well. He noted that on Spruce Drive, there are several places where trees have been planted in the easement directly above the sewer line or fences have been erected in the easement, making access to the line through our manholes very difficult. He reminded the Commission that the City does have the authority to remove those obstructions from its easement. The Commission thanked the City Manager for this vivid example of the problems being incurred in the City's system. Continued discussion - topics for fifth Monday discussions on October 30 City Manager Wysocki briefly reviewed the topics suggested at last week's meeting, asking if the Commissioners still wish to retain them on the agenda. The following I ist of topics for the fifth Monday agenda was then generated: (1) discussion concerning recycling, with Director of Public Service Forbes, and possibly Ursula Neese from the Bozeman Recycling Coalition, providing a report on attendance on the seminar held in Seattle; (2) discussion of a draft policy concerning the sister cities program; (3) discussion on possible updating of the transportation plan, including the pos- sibility of acquiring funds through the State Department of Highways to fund a portion of those costs; (4) a report from Commissioner Goehrung concerning sessions on strategic planning and policy issues held at the Center for the Improvement of Public Management; (5) discussion on issuance of building permits and process to ensure the building is con- structed and landscaping done in accordance with the approved plans; (6) discussion on the policy followed for making decisions on implementation of street parking restrictions; (7) an update on goals, as presented by the City Manager; and (8) discussion of possible streamlining of the process for considering zoning related issues, such as classifications of use. It was determined that other topics raised under this discussion could be addressed through brief staff reports or through the City Manager's weekly report under "For Your Information" items. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informa- tion" items. (1 ) A copy of the letter from the Attorney General, dated October 17, 1989, ap- proving the Interlocal Agreement for the City-County Planning Board as to form. (2) A memo from staff reflecting the number of dog and cat licenses issued dur- 10-23-89 II ' , ... - 13 - ing calendar year 1988 in comparison to the number of licenses issued to date for 1989, in response to Commissioner Martel's request. Commissioner Martel asked how the animal census this summer impacted the number of licenses issued. The City Manager responded that probably all of the additional I icenses issued over last year's are a direct result of that census. (3) A copy of a letter from the Chamber of Commerce dated September 20, 1989, announcing the Ag Appreciation Days Potluck Dinner to be held on Thursday. November 9. The City Manager encouraged interested Commissioners to attend. (4) Agenda and packet for the Zoning Commission meeting to be held on Tues- day, October 24. (5) The City Manager announced that the date for the Board of Adjustment meetings is to be changed to allow that board to meet in the Commission Room. He in- dicated that he will let the Commission know the day and time of those meetings when that information is avai lable. (6) The City Manager presented his weekly report, as follows. (1) He noted that a proposal for conducting the auction of Valley Unit lots will be submitted to the Com- mission for consideration in the near future. He indicated it appears only those two lots which were previously offered for sale will be included in this sale; and he suggested that staff conduct the auction to keep the costs involved as low as possible. (2) City staff met with representatives from the State Department of Highways last week concerning acquisi- tion of right-of-way for the extension of Kagy Boulevard. (3) He addressed the Demo- cratic Forum last week, noting the only issue he spoke on was water. (4) Leadership Bozeman had its session on local government on Thursday; and he moderated the entire program. (5) He met with an individual last week concerning winter water rights in Mid- dle Creek, and whether or not the City has the rights that staff feels we do. (6) Ken LeClair submitted a proposal for transplanting trees to Josephine Park as well as his proj- ect in that area, if the City will provide the trees. He indicated that he will research the issue to determine if it is feasible. (7) Commissioner Goehrung noted that he did a presentation on goals for the Leadership Bozeman seminar. He stated one comment was that there does not appear to be a distinction between short-term and long-term goals. (8) Mayor Stiff stated he and Commissioner Hawks attended the round table dis- cussion at Montana State University on Wednesday, with good representation of the various community elements. He stated the University indicated an interest in having a represen- tative on the PCC/T AC, noting that an employee of that institution has served on the com- mittee for the past several years. He stated they further requested that they receive the 10-23-89 ----------- ""'. .,..~ ;;....'1. - 14 - information for those meetings. Commissioner Hawks stated the University Planning Office is interested in having an ex officio member on the City-County Planning Board. He then suggested that forwarding copies of the packets for those meetings to that office might suffice. Commissioner Vant Hull requested that the Commissioners receive copies of the min- utes from the City-County Planning Board meetings. She noted at the present time, they receive only that portion of the minutes pertaining to a specific item, rather than the en- tire document. Commissioner Hawks indicated an interest in reconstituting the Pedestrian/Traffic Safety Committee. The City Manager suggested that issue be raised at the next PCC/TAC meeting. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. 1 - Bo ert Park Band- - add $1,585.00 and no Commissioner Goehrung stated that he will vote on the application for gaming license only; however, he noted he wi /I abstain from voting on the change order for the band- shell, which is consistent with prior actions on this subject. It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the Commission approve the consent items as listed, and authorize and direct the appropri- ate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. Adjournment - 5:20 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the meeting be adjou rned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrun9, Commissioner Hawks and Mayor Stiff; those voting No, none. 10-23-89