Loading...
HomeMy WebLinkAbout1989-08-07 ~"'" ,;:a. ~- 1 .... ~ '. MINUTES OF THE MEETING OF THE CITY COMMISSION " BOZEMAN, MONT ANA August 7, 1989 ************************ The Commission of the City of Bozeman met In regular session in the Commission Room, Municipal Building, August 7,1989, at 1:00 p.m. Present were Mayor Stiff, Com- missioner Hawks, Commissioner Vant Hull, Commissioner Martel, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. Commissioner Goehrung was absent in compliance with Section 7-3-4322(2). M.C.A. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes Mayor Stiff noted the Commissioners received the minutes for the regular meeting of July 31 and the special meeting of August 2, 1989, just prior to the meeting. He indicated action will be taken on these minutes at the regular meeting of August 14, 1989. Award bid - 1989 Street Improvements Projects City Manager Wysocki reminded the Commission these projects are to be funded through Gas Tax monies. He noted that there are not sufficient funds to cover award of the bids as received. He then submitted to the Commission a memo from Lance Kelley, En- gineer II, recommending that the bid for Schedule I be awarded to Pioneer Ready Mix, Bozeman, Montana, in the bid amount of $44,010; that Section IIA.l be deleted and the balance of Schedule II be awarded to Big Sky Paving, Bozeman, Montana, in the amount of $46,729; that Schedule III be deleted; and that Schedule IV be awarded to Big Sky Pav- ing, Bozeman, Montana, in the bid amount of $7,280. The City Manager concurred in these recommendations, noting the remainder of the Gas Tax monies will be utilized to com- plete other necessary repairs. It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the bid for the 1989 Street Improvements Projects be awarded as follows: Schedule I to Pioneer Ready Mix, Bozeman, Montana, in the bid amount of $44,010; Schedule II less Sec- tion IIA.l to Big Sky Paving, Inc., Bozeman, Montana, in the amount of $46,729; Schedule III be deleted; and Schedule IV to Big Sky Paving, Inc., Bozeman, Montana, in the bid amount of $7,280, those being the lowest and best bids received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. 08-07-89 1- .. . -2- . Discussion combined City Manager Wysocki submitted to the Commission a memo from the ad hoc imple- mentation committee dated August 3, 1989, recommending the composition of the combined board. Commissioner Hawks stated he attended the committee meeting at which this rec- ommendation was prepared. He noted this recommendation is for a ten-member board with five to be appointed by the City, one of which lives within the jurisdictional area; four to be appointed by the County, one of which lives within the city limits; and one Soil Con- servation Service representative. Commissioner Hawks indicated he had stated the City Commission's opposition to the County Commission's proposal for an eleven-member board, with two of the City appointees voting only on zoning issues. He then stated his preference is for an eleven-member board, with six appointed by the City; however, he feels the recommendation forwarded to the governing bodies represents an acceptable compromise by all involved. Planning Director Epple stated he also attended the ad hoc implementation committee meeting; and he feels the committee as a whole is in support of this recommendation. He noted it is a good compromise, particularly when considering the diversity of views repre- sented . Commissioner Hawks stated the issue of having a City Commissioner and a County Commissioner serve as ex officio members of the board was not addressed in this rec- ommendation. He noted a majority of the County Commissioners have indicated no interest in apPOinting an ex officio member; and he believes the City Commission feels the same way. He stated future City and County Commissions may wish to appoint ex officio mem- bers. Planning Director Epple stated the consensus of the ad hoc implementation committee is that the City Commission and the County Commission should not be represented on the board; however, they felt it was better to leave that issue open than to forward a rec- ommendation. Commissioner Vant Hull stated she feels this recommendation is unacceptable, noting she feels a minimum of eleven members, with six being appointed by the City, is necessary for adequate City representation. She noted at the present time, the City has four ap- pointees on the Planning Board and seven on the Zoning Commission; and she feels the de- crease to five is too much. Commissioner Hawks stated that, although he agrees with that concept, this is a cooperative venture with the County. Mayor Stiff asked about setting of a time for the City Commission and the County 08-07-89 , )- . -3- '" Commission to meet and discuss this issue prior to formation of the combined board. Commissioner Hawks responded the two governing bodies are responsible for setting the time for such a meeting. Commissioner Vant Hull noted three City Commission seats are up for election in No- vember. She suggested it may be beneficial to defer a decision on this item until after the new Commission is seated in January. Presentation of special guests Mayor Stiff introduced Mr. John Fisher, Chairman of the Montana Patagonia Commit- tee of the Partners of America. Mr. Fisher stated this organization is a volunteer or:ganization which promotes in- ternational exchange with countries and regions of countries in Latin America. He then introduced two guests from the Patagonia Region of Argentina, Mr. Carlos H. Gonzales, Mayor of the City of Neuquen, and Mr. Hugo Berbel, distinguished professional musician and Director of Cultural Affairs for the City of Neuquen. Mr. Fisher stated that the City of Neuquen has a population of approximately 200,000 people and is the capital city of the Argentine province of the same name. He noted it is the northernmost of the four prov- inces and one territory which comprise the Patagonia Region. Mayor Gonzales presented the City with gifts from the City of Neuquen; and Mayor Stiff presented bitterroot pins to Mayor Gonzales and his travel companions. Mayor Stiff stated he feels it is important for the City Commission to reach a con- sensus before discussing this issue with the County Commission. Commissioner Vant Hull stated she feels that as long as Commissioner Hawks is not totally satisfied with the committee recommendation and Commissioner Goehrung is not pres- ent, action on this item should be deferred for at least one week. City Manager Wysocki noted that the pOSSibility of developing an interlocal agree- ment has been discussed, suggesting that may be one way to address some of the concerns which have been raised. Mayor Stiff stated he feels it is important for the Commissions to address this item as soon as possible. Commissioner Hawks stated the ad hoc implementation committee's recommendation is that the combined board be established and appointed prior to conducting the public hear- ings on the revised master plan. He noted this will allow the new board members to understand the system and be prepared to address planning and zoning issues in an In- 08-07-89 ~,_.._---_._- - i " . -4- t formed manner as quickly as possible. Commissioner Vant Hull reiterated her disapproval of this recommendation, stating she feels the City should have a minimum of six appointees on the combined board. Commissioner Martel stated support for the compromise as submitted. He expressed concern that to seek an expanded membership, with more City appointees, could promote distrust between the City Commission and the County; and he feels it is imperative to avoid that possibility. He further noted the combined board must work for the common good of the City and the County; this is not an issue of two separate entities protecting their territories. It was moved by Commissioner Vant Hull, seconded by Commissioner Hawks, that action on this item be tabled for a period of one week, when a full Commission is present. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Hawks and Mayor Stiff; those voting No being Commissioner Martel. Mayor Stiff encouraged the Commissioners to consider a time when the City Commis- sion could meet with the County Commission to discuss this issue. /assembly in the B-3 dis- City Manager Wysocki submitted to the Commission a memo from Senior Planner Ron Brey, along with a letter from Daniel W. Bartlett, DC to Light. He stated the staff is re- questing a classification of use for a small electronics manufacturing/assembly operation as an accessory use to a small electronics consulting firm. He stated the subject site is located in the B-3, Central Business, District. Mayor Stiff stated a review of the equipment listed for use in the operation reveals that it is not sophisticated in nature. Planning Director Epple reminded the Commission that this business is located at 234 East Babcock Street. He then reviewed the intent section of the code as it pertains to the B-3 district. He noted it stipulates the intent is "... to provide a central area for the community's business, government, service and cultural activities. II He indicated that the list of permitted and conditional uses is mixed within this district. Commissioner Hawks noted the only activity which may appear extraordinary would be the pick-Up and delivery of packages; and he feels that issue is adequately addressed in the applicant's letter. Planning Director Epple noted that pick-up and delivery service occurs in the downtown business district on a regular basis. He noted the applicant has characterized small packages in his letter, indicating that if larger packages or deliveries were made, 08-07-89 i . . -5- ~ the staff could review the situation. Commissioner Vant Hull stated this application is for a manufacturing use; and for the downtown area to remain viable, it must be maintained as a retail area. She expressed concern that to approve this application could result in a larger manufacturing operation locating on Main Street. She then asked what limitations could be placed on this classi- fication to ensure that this type of situation would not arise. Commissioner Hawks asked if this issue could be addressed in the update of the master plan and zone code. The Planning Director suggested an overlay district could possibly be considered. He cautioned that all lands within a zoning district must be treated in the same manner; however, he noted an overlay district could be created which could possibly limit uses on Main Street while allowing them on side streets such as Babcock Street and Mendenhall Street. He then reminded the Commission that the issue before them at this time is classi- fication of a specific requested use. Commissioner Martel noted the primary activity of DC to Light is electronics con- suiting; and the manufacturing/assembly would be incidental or accessory to those op- erations. He noted this is no different from Incidental to the retail operations located along Main Street. He further noted that the subject location has no delivery doors; therefore, no packages can be sent or received that will not go through the pedestrian doorway. Mayor Stiff stated that if the Commission is going to be truly flexible in its plan- ning and zoning regulations, it should consider approval of this application, being careful to restrict the approval to this type and size of activity. Planning Director Epple stated the tenor of the new zone code will be increased flexibility in evaluating specifiC proposals, through a more generic listing of permitted uses. He noted the B-3 district Is primarily retail sales in character; and activities which do not have that characteristic should possibly not be allowed in what is typically retail space. Commissioner Vant Hull stated she feels this application is innocuous in itself; how- ever, she wishes to avoid setting a precedent which is not in the best interests of the downtown area. It was moved by Commissioner Martel, seconded by Commissioner Hawks, that pur- suant to Section 18.06.050 of the Bozeman Municipal Code, the Commission determine that a small-scale electronics manufacturing/assembly operation in conjunction with a small elec- tronics consulting firm is the same as, or so similar so as to be interpreted to be the same as, an accessory use to a professional office, which is a listed permitted use in the B-3, Central Business, District. The motion carried by the following Aye and No vote: those 08-07-89 ""------------- . . ~ . -6- ~ voting Aye being Commissioner Martel, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Discussion - possible placement of economic development mill levy on ballot City Manager Wysocki noted that, included in last week's packet, was a copy of H B23, passed during the special legislative session. He noted this bill exempts the one-mill economic development levy from the provisions of 1-105, if the governing body places the issue on the ballot and it is approved before December 31, 1990. He reminded the Commission that the City's general election is to be held in November; and there is no other City election scheduled before the December 31, 1990 deadline. He indicated that if the City Commission wishes to place the issue on the ballot, it must adopt a resolution by September 18. The City Manager then stated the County will conduct its election in No- vember 1990, which is also prior to the deadline established by this bill. He noted, how- ever, that if that mill levy is not successful, the City will not have time to react by plac- ing the issue back on a city ballot. The City Manager briefly reviewed the statutory provisions for an economic devel- opment mill levy, noting it is limited to one mill per year for a maximum of five years. Mayor Stiff stated support for an economic development mill levy; however, he ex- pressed concern about a City levy rather than a County levy. Commissioner Hawks stated support for Mayor Stiff's concerns. He noted there is a substantial amount of planning done through the Gallatin Development Corporation; and that planning does not recognize the City's boundaries. He further noted, however, that this is an important issue; and he feels it should be pursued. Commissioner Vant Hull asked if any group has requested the Commission to place this issue on the ballot. City Manager Wysocki indicated that the Gallatin Development Corporation has dis- cussed the issue. He then noted someone from that group planned to be in attendance for this discussion and suggested It be delayed until later in the meeting. Appointment to Historic Preservation Advisory Commission It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the Commission appoint Paul Gleye to replace Stephen Conway as a neighborhood represen- tative on the Historic Preservation Advisory Commission, with a two-year term to expire on June 30, 1991. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. 08-07-89 ~ . . -7- ~ Appointment to Parking Commission It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Commission appoint Larry Bowman to replace Robert paynich on the Parking Commis- sion, with a four-year term to expire on June 30, 1993. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Hawks and Mayor Stiff; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informa- tion" items. (1) Notice of the special meeting to be held at 8: 30 a.m. on Wednesday, August 9 to continue the work session on the Fiscal Year 1989-90 bUdget. (2) A letter from the Hope Lutheran Church stating appreciation for maintenance of the City parks and thanking the City for an opportunity to use the Bogert Pavilion for their outdoor service and picnic. (3) Agenda for the Board of Adjustment meeting, which was held today at 1: 30 p.m. (4) Agenda for the City-County Planning Board meeting to be held on Thursday, August 10, at 7:00 p.m. (5) Notice of the informational workshop concerning the 1989 application process for CDBG monies, to be held at 2:00 p.m. on Thursday, August 10. (6) The City Manager submitted his report, as follows. (1) Interagency Break- fast is to be held at 7: 00 a. m. on Wednesday, August 9, at the Baxter. (2) Advertising for bids for renovation of the bandshell should be started within the next week. The work should be completed yet this fall, or in the spring before the concerts begin.. (3) Sweet Pea was held this past weekend, with City personnel assisting where needed. (4) He conducted interviews for the Police Commission last week and will conduct background checks during the upcoming week. (5) He noted that the staff reviewed a portion of the budget with Commissioner Goehrung following the work session on Wednesday. ( 6) The Lyman Creek project is moving forward, with crews sanitizing the line; and the reservoir cover is being manufactured in place. (7) The Lindley Park well is being sized for the pump at this time. (8) The fire truck which was to be sent to Idaho for firefighting pur- poses developed a problem with its pump, which is currently being repaired. (9) Play- ground equipment has been installed at Jarrett Park, with funding being through a Land and Water Conservation grant, neighborhood donations and the Parkland Trust Fund. A sprinkler system has also been installed in the park. (10) He met with representatives from HBO concerning the movie filming which they propose to do in this area over the 08-07-89 J . . -8- ~ next five to six weeks. (7) Commissioner Vant Hull submitted information concerning the public hearing on the conditional use permit which is to be held tonight. She noted that Main Street is 63 feet wide but is located In a 90-foot right-of-way. She then suggested the Commission may wish to consider some type of beautification or landscaping requirements for this proj- ect. (8) Commissioner Vant Hull stated that on Saturday she found a food vendor outside Lindley Park with no City license or approval from the County Sanitarian. She then indicated it was her impression after last week's meeting that City personnel would check to see if those located outside the park had the appropriate licenses or permits. Commissioner Hawks stated the current business license ordinance does not provide the necessary procedure to address those businesses located on private properties. (9) Commissioner Vant Hull noted that a legal notice in the Bozeman Daily Chronicle indicated that on August 15, Montana State University will erect stop signs at the intersection of South 8th Avenue and West Cleveland Street and the intersection of South 7th Avenue and West Grant Street. She then asked if the City has any control over the installation of such stop signs. The City Manager indicated he will check into the matter. (10) Commissioner Vant Hull gave the City Attorney a copy of a newspaper article on the setting of a trial date in federal district court in Helena for criminal fraud charges against Virgil Jahnke. She then asked if this has any impact on the City, since he was the developer of the Valley Unit Subdivision; the City Attorney responded it does not. (11) Commissioner Vant Hull noted a recent newspaper article concerning the new Pizza Hut building on West Babcock Street, which is located in a B-3 district. She ex- pressed concern that this is proposed to be a take-out and delivery service, which she feels is not appropriate in a B-3 zone. (12 ) Mayor Stiff stated he received a note from Merle Harding, the local postmas- ter, indicating that Bozeman lost to Orlando, Florida, in its bid as the site for first-day issue of the prehistoric animal stamp. (13 ) Mayor Stiff noted he has received a letter from the NLC, along with an in- voice for next year's dues. He stated the dues have increased by 15 percent, which is the first increase since 1982. Consent I terns City Manager Wysocki presented to the Commission the following Consent Items. Proclamation - "National Catholic Society of Foresters Days" - Auaust 15-17, 1989 08-07-89 . f f -9- l' A No.1, 803 East Main Street - It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Consent Items be approved as listed, and the appropriate persons be authorized and directed to complete the necessary acttons. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commis- sioner Hawks and Mayor Stiff; those voting No, none. B rea k - 2: 1 0 to 2: 20 p. m . Mayor Stiff declared a break from 2:10 p.m. to 2:20 p.m., in accordance with Com- mission policy established at their regular meeting of March 14, 1983. Discussion (continued) - possible placement of economic development mill levy on ballot City Manager Wysocki briefly highlighted the information he had submitted during earlier discussion of this item. He then indicated that the monies derived from an economic development mill levy may be utilized for a speCific project, the governing body may ad- minister the monies for economic development purposes, or the governing body may con- tract with an agency which has been established for purposes of pursuing economic devel- opment issues. The City Manager reminded the Commission that if a County-wide mill levy is ap- proved, other towns within the County may request that a portion of the funds be used in their jurisdictions. Commissioner Hawks asked what type of administration would be required for the funds generated from this special levy. The City Manager responded the type of administration depends on the manner in which the Commission decides to use the funds. He noted that if the Commission decides to pursue a City levy, and subsequently decide to contract with an established agency, the City would serve only as a pass-through. Commissioner Martel noted that if a City levy were approved, it would generate ap- proximately $24,000 a year. He then asked if this could be combined with repayments of Community Development Block Grant loan monies for use in an economic development proj- ect. City Manager Wysocki stated he feels it would be more appropriate to use the mon- ies for providing information to companies interested in locating in this area, promoting the area, or for updating of the strategic plan, which would benefit the overall system, rather than contributing the monies to a specific project. 08-07-89 I' I -10- .' Mr. Mike Reichman, President of the Gallatin Development Corporation, stated he feels that GDC meets the State law definition of an existing operation which could accept and utilize monies generated through an economic development mill levy. He noted the fi rm has promoted Bozeman and Gallatin County for a number of years, developing comprehen- sive information and studies for furthering the program, as well as disseminating informa- tion to prospective companies. Mr. Reichman stated that the Gallatin Development Corporation has operated on pri- vate funding to this point In time; however, he noted that monies from an economic devel- opment mill levy would be very beneficial In their operation. He then indicated that, al- though the GDC does represent Gallatin County, Bozeman has many of the services required by businesses that are not available in the other towns in the county. He fur- ther noted that even if a business does not locate within the Bozeman city limits, the community sti II gains benefit through additional payroll. Commissioner Hawks noted difficulty in supporting a City economic development mill levy when the County may enjoy the increased tax base and the City residents are required to provide the needed services. He indicated he feels the mill levy should be done on a County basis. Commissioner Vant Hull reminded the Commission that a mill levy for economic devel- opment was placed on the City's ballot three years ago and was defeated. She then ques- tioned why such a ballot issue might pass at this time. City Manager Wysocki noted the ballot issue failed by a very small margin. He fur- ther reminded the Commission that it appeared on the same ballot with CI-27 and 1-105, both pertaining to property taxes. Ms. Linda Wycoff, Executive Director of GDC, stated the organization has pursued updating of the Overall Economic Development Plan for a three-county region; however, they are at a standstill because they do not have adequate manpower to continue. She noted that to gain funding to help complete this project could provide a positive effect for the City as well as the economy. The City Manager reminded the Commission that if this ballot issue were approved on a City-wide basis, it would generate approximately $125,000 over a five-year period. He noted this would not be adequate to undertake an economic development program; how- ever, it could supplement an existing one. Mayor Stiff stated he feels a County mill should be involved; however, he suggested it may be beneficial for the City to pursue an election at this time and challenge the County to do so in 1990. Commissioner Vant Hull expressed concern that it may be difficult to get a County mill levy approved if the City approves it this year and the City is separated out. She 08-07-89 ) > -11- ~ cited the library mill levy as an example, noting it would have been easier to gain ap- proval had the city residents been voting on the same ballot issue. City Manager Wysocki suggested this may be an item which should be discussed with the County Commission during a joint meeting, rather than taking action at this time. The Commission concurred; and Mayor Stiff requested this item be included for dis- cussion with the County Commission. Work session - budget for Fiscal Year 1989-90 City Manager Wysocki continued review of his recommendations for the various bud- get units, as follows. City Hall Complex. The City Manager stated this budget unit, as well as the two following, have no monies budgeted for salaries. He indicated the major increase in the budget unit is in the cost of janitorial services. He then indicated that a sprinkler system for the basement is included in this year's budget, at an anticipated cost of $2,500 to $3,000. He noted the Fire Department is beginning to enforce the requirement for sprin- kler systems in the basements of churches; and he feels it is appropriate for the City Hall to observe those regulations as well. Commissioner Hawks asked if portions of salaries should be charged to this budget unit to more accurately reflect the actual costs. Administrative Services Director Gamradt indicated it would be difficult to determine a breakdown of salary costs. He then noted that this is a general fund activity, so re- capturing those small amounts is not necessary. Shop Complex. This budget is essentially the same as last year's. Carnegie Building. This bUdget is essentially the same as last year's. Recreation Administration. The Administrative Services Director indicated that a full-time recreation coordinator position was created last year; and that increase is reflected under the salaries portion of the budget. The City Manager indicated the operations portion of this budget is basically the same as last year. Commissioner Vant Hull noted she had distributed copies of a memo to the Commis- sioners last week. She stated that three years ago, the Commission granted merit raises to two individuals, although it was under the guise of assuming additional duties. She then stated she feels the Commission should grant a merit increase to the Recreation Superintendent, based on her outstanding performance. She further noted the Recreation Superintendent is paid less than the Parks and Cemetery Superintendent or the Director of Libraries. She suggested this may be due in part to the fact that the Recreation Superin- tendent is a woman. 08-07-89 . ., -12- . City Manager Wysocki reminded the Commission that Recreation Superintendent Sue Harkin is in an employee's bargaining group. He noted that a consultant developed a com- parative wage scale, based on 1984 dollars; and a ranking of all classified positions within the City. He stated that a committee of employees has been developed to review requests for reclassification of positions; and the Recreation Superintendent's position was reviewed and reclassified last year. He noted that the City administration has been attempting to establish an 18-month rate for each grade, with a discretionary amount between that and the maximum level for the grade. He stated that once all employees have reached a com- parative level, the potential for providing some merit increases may become reality. He stated that, at the present time, most employees are at 96 percent of the 1984 wage rates; however, there are six employees who are not. He noted that those employees who are being paid above the classified pay schedule have received no raise or lesser raises than the others in an attempt to bring all these employees into a comparative position. The City Manager then cautioned the Commission to consider the fact that this indi- vidual is in a bargaining group and that a pay schedule has been implemented when con- sidering this request submitted by Commissioner Vant Hull. He further noted that a mech- anism for possible reclassification of positions has been established; and he cautioned against action which would be contrary to those procedures. I n response to a question from Commissioner Hawks, the City Manager reviewed the evaluation system for reclassification of positions. He noted several items, including edu- cation requirements, experience requirements, work conditions, supervisory needs and dealing with the public, are considered. He indicated that he reviews applications for re- classification, making sure the Individual has included the appropriate information. He stated a committee of peers from the bargaining group, appointed by the City Manager, then review the request, submitting a recommendation to the City Manager for consid- eration. The City Manager then makes a decision, based on the recommendation received from the review committee. Commissioner Vant Hull questioned why supervisory personnel are included in the bargaining group. The City Manager indicated he encouraged all employees not in a collective bargain- ing unit to establish a bargaining group to avoid the creation of another formal bargaining unit. He stated that at some time in the future, it may be appropriate to split the super- visory personnel from the remainder of the group. He then reminded the Commission that the two individuals to whom Commissioner Vant Hull referred in her memo, Administrative Services Director Gamradt and Clerk of the Commission Sullivan, are covered under the salary ordinance, which is adopted by the Commission each year. He noted they are not in any bargaining group. He further reminded the Commission that he and the Clerk of 08-07-89 .. ., . -13- . the Commission work for the Commission, while all other employees serve under him. Commissioner Hawks, Commissioner Martel and Mayor Stiff indicated the system should be allowed to work, particularly since a comparative wage study has been completed and a bargaining group is. involved. Commissioner Martel noted the recreation program has expanded over the past few years. The City Manager reminded the Commission that when the position of Recreation Superintendent was created, they charged that position with developing one or two new programs each year. He noted that when this process began, a part-time secretarial posi- tion was changed to full-time, then evolved into what is now a full-time recreation coordi- nator position. Swim Center. The amount budgeted for salaries is basically the same as last year's actual costs. The amount budgeted for gas and electric service has dropped dramatically, due to renovation of the buildh1g. He noted that Mr. Bronec projected a $4,000 annual savings in these costs; however, it appears actual savings are much greater. Bogert Pool. The amount budgeted for repair and maintenance of equipment is in- creased substantially to cover costs of repairing pumps. The overall budget is basically the same as last year's. Band. The City Manager indicated that two of the City's musical instruments required maintenance prior to this summer's concert season. He then indicated that he also signed a claim which was processed during Fiscal Year 1989; however, the concert was rained out. He noted that the Fiscal Year 1990 budget has been reduced by the amount of that claim, noting it will be Increased to the normal amount next fiscal year. Commissioner Hawks indicated he was under the Impression that all arts and cultural activities would be treated equally by the City in the future. City Manager Wysocki indicated that prior Commissions have given him direction to maintain the same funding for this budget unit. Mayor Stiff noted the band has established a tradition of providing concerts in the park over the past years; and he feels it should be retained. He further reminded the Commission that they Challenged Mr. Henry Gardiner to solicit funding for renovation of the Bogert bandshell; and he met that challenge. He encouraged the Commission to con- tinue funding of this program at the same level as it has in the past, particularly in light of the renovation project which is to be undertaken within the next few weeks. Following a brief discussion, the Commission concurred this budget unit should re- main funded at the same level. Senior Citizens' Center. This budget Is the same as last year's. Mayor Stiff noted that the senior citizens' willingness to spend time and money in 08-07-89 . . -14- " this area has made this building and operation a success that would not have been possible otherwise. Parks and Playgrounds. The amount budgeted for salaries includes an additional 1 .25 FTE, which is for additional part-time and seasonal help. The amount budgeted for gas and electric service is increased to cover the anticipated costs of operating the well at Lindley Park. There is a corresponding decrease in the amount budgeted for water and sewer service. The total operations budget is basically the same as last year's. The City Manager noted that the amount budgeted under "other" is to cover various taxes on properties which may be acquired for park purposes. In response to a question from Commissioner Vant Hull, the Administrative Services Director stated that taxes may not be waived once they have been assessed. He then stated the County does waive penalty and Interest on those assessments for the City; and that can be a substantial amount if the taxes have been delinquent for an extended period of time. Commissioner Hawks noted that trimming of trees Is needed, particularly in Cooper Park. He stated that branches may fall at any time; and that could create an unnecessary liability for the City. The City Manager stated that if the seasonal employees can work long enough to complete the routine summer-end tasks, some of the full-time personnel could possibly be- gin work on this project. He noted trees in many of the parks need trimming. Cemetery. The amount budgeted for salaries Includes .67 FTE for additional sea- sonal personnel. The amount budgeted for water and sewer service is increased, due to the recent water rate increase; however, the remainder of the operations budget is ba- sically the same as last year's. City Manager Wysocki then stated that the City continues in the process of replac- ing the barbed wire fence around the cemetery with a chain link fence, at an annual cost of approximately $1,000. He noted the fence on the north side was completed this year, with help from Sweet Pea; and the staff proposes that replacement of the fence along the southwest side be started. Commissioner Vant Hull stated opposition to this proposed replacement of fence, stating she feels it is not necessary due to topography and the fact that there is a fence on the adjacent property. Commissioner Martel stated there has been vandalism in the cemetery in the past; and he feels a chain link fence could serve as a deterrent. Commissioner Hawks suggested the Commission be provided an opportunity to review this item when staff is ready to begin work on replacement of the fence. Emergency Preparedness. This budget is the same as last year's. It covers the 08-07-89 .. , -15- . City's contribution to the civil defense system in the community. Annual Audit. This budget is the same as last year's. It covers the General Fund's portion of the annual audit costs. Snow Removal. A portion of the Engineering Technician's salary is being charged to this budget unit. The amount budgeted under contracted services has been decreased because the amount of this service required has decreased over the past year. Commissioner Martel noted the amount budgeted for expenditures is $13,800 whi Ie the projected revenues are $5,000. He indicated he feels it is not appropriate for the tax- payers to subsidize this program in the amount of $8,800, noting the program should be self-supporting. City Manager Wysocki reminded the Commission that this program was not estab- lished with the idea of creating Income or being a break-even program. He noted, rather, it was to address the safety of the community. He stated the Commission has discussed this program and determined that it should be retained; therefore, it has been included in the budget. Commissioner Hawks asked how far $8,000 would go toward a sidewalk sweeping op- eration, and how long it would take to cover the entire city. He suggested that this type of program could be a positive one, rather than negative like the existing one, noting the key to making it successful would be to sweep the sidewalks before foot traffic packs it down. Commissioner Martel suggested that adjusting the ordinance to require less than bare concrete might help to decrease the need for this enforcement program. The City Manager reminded the Commission that during the past two winters, the staff has not cited those sidewalks which were cleaned but may not totally bare concrete. He then suggested there Is not sufficient time to make changes in the ordinance or the program and have those effective and implemented by the time snow flies. He noted it would be better to make any changes in the spring, so people can prepare for them before winter. Commissioner Martel stated he had estimated the costs of equipment at $50,000 for tractors and plows when this program was implemented, noting it would take three men on tractors two days to plow all of the sidewalks in the city. He noted this equipment could also be utilized by the Park Department with various attachments throughout the year. Commissioner Vant Hull reminded the Commission that the sidewalk snow removal program was eliminated in 1978, when the City incurred its $1 million deficit. She noted that at an election held at that time, voters were given two options for a special voted mill levy, one specifically including the sidewalk snow removal program; and that option was defeated. She suggested the issue be placed before the voters again before such a pro- 08-07-89 ~ , -16- . gram is re-instituted. City Manager Wysocki stated he feels public discussion is needed before this type of program is implemented. He also reminded the Commission of the constraints of 1-105. Commissioner Martel noted that the snow removal ordinance has caused people to be- come accustomed to clearing their sidewalks. He stated, however, he does not feel the ex- penditure of $8,000 is warranted for enforcement of the program. Zoning and Community Development. The amount budgeted under salaries has been slightly adjusted between this budget unit, building inspection and planning, to more ac- curately reflect actual time spent on the different activities. The operations portion of the budget is basically the same as last year's. The City Manager then indicated that the amount budgeted under transfers includes $2,500 for historic preservation and $5,000 for the planning consultant, both of which were previously approved by the Commission. CIP Transfer. The City Manager noted this budget unit provides the transfer to the Capital Improvement Program. He indicated a majority of this transfer will be covered through the revenues for this year's budget. Special Revenue Fund Summary. The City Manager briefly highlighted this summa- ry, moving to the individual budget units. Planning. The amount budgeted for salaries is basically the same as last year, and includes monies for hiring of two interns. The amount budgeted under contracted services is to cover the costs of the planning consultant; and this is the only major change in the budget. Comprehensive Insurance. This budget unit is slightly less than last year, due to a slight reduction in insurance premiums. This budget unit includes monies to cover the premiums for the various insurance policies as well as an amount to cover the deductlbles. Health Insurance. This budget unit is the same as last year's. Public Employees' Retirement System. This budget unit is slightly higher than last year's, in direct relationship to the increase in salaries. Pol ice Retirement. This is slightly higher than last year's, due to the increase in salaries. Firefighters' Retirement. This is slightly higher than last year's, due to the in- crease in salaries. Fire Truck. This is the first year of a two-year special voted mill levy for pur- chase of a new fire pumper truck. Debt Service Fund Summary. The City Manager briefly reviewed this summary, moving to the individual budget units. Recreation Facility G.O. Bonds. The amount of debt service is slightly lower than last year's. These bonds will be fully paid on January 1, 1994. 08-07-89 - "' . -17- . Senior Center G. O. Bonds. These bonds were fully paid as of October 1, 1987; and a mortgage burning ceremony was held during the past fiscal year. This budget unit will be eliminated when the four-year history has been completed and all columns reflect zeros. Library G.O. Bonds. The amount of debt service is slightly lower than last year's. These bonds will be fully paid on January 1, 2000. Internal Services Fund Summary. The City Manager reminded the Commission there are only two budget units under this operation. They are fully funded through depart- mental allocations from other budget units within the City's operation. Supply. This budget unit covers the costs of purchasing for all departments. The City Manager indicated the amount budgeted for travel and schools is slightly increased, to allow the Purchasing Agent to travel to various sales. He noted the overall budget is ba- sically the same as last year. Commissioner Vant Hull asked about the Purchasing Agent's background and areas of expertise. The City Manager indicated he has worked in the purchasing area, and has a net- work for acquiring supplies for the City. Administrative Services Director Gamradt noted this operation includes maintaining an inventory of those items utilized by various departments on a regular basis. He then stated a physical inventory of all supplies is done at the end of each fiscal year. Vehicle Maintenance. This budget unit Includes the addition of .6 FTE, to make a part-time position a second full-time position in this activity. The operations portion of the budget is basically the same as last year's. Commissioner Martel indicated he will be unable to attend the work session to be held on Wednesday, due to a scheduling conflict. Following discussion, the Commission decided to continue this work session after the public hearings this evening. Recess - 4: 35 p. m . Mayor stiff declared a recess at 4:35 p.m., to reconvene at 7:00 p.m., for the pur- pose of conducting the scheduled public hearings and continuing the work session on the budget. Reconvene - 7:00 p.m. Mayor Stiff reconvened the meeting at 7:00 p.m. for the purpose of conducting the scheduled public hearings and continuing the work session on the budget. 08-07-89 ~ 'i , . -18- . This was the time and place set for the public hearing on the Conditional Use Per- mit requested by Gene Badgley to allow construction of a 15-foot by 29-foot addition to an existing building located on the north 120 feet of Lots 8 and 9, Block B, Story's Addition. The site is more commonly known as 136 West Main Street. Mayor Stiff opened the public hearing. Planner Tom Sheeley presented the staff report. He submitted to the Commission a letter of protest dated July 10, 1989, from Mr. Ronald B. Merry, Great Falls, owner of the property immediately to the south of the subject site. He noted the main reason cited is that vehicles from the property in question have backed across the alley and into his building, causing damage to the stucco exterior. He expressed concern that the proposed expansion will increase that problem. The Planner stated that this application was heard before the Zoning Commission on July 25. He noted that a quorum was not present at that meeting; and Zoning Commis- sioner Jeff Rupp served as Hearings Officer. He then submitted to the Commission a let- ter from the Planning staff in lieu of the customary resolution, since no formal Zoning Commission action was taken. He stated that the two Zoning Commissioners present did suggest that Condition No. 2 be revised to allow for reduction in the size of the nor- thernmost curb cut onto South Grand Avenue, rather than elimination. He noted the Dir- ector of Public Service has approved a proposal to reduce the curb cut from 32 feet to 22 feet, with closure occurring at the northern end of the curb cut. Planner Sheeley cited the two staff concerns that arose during review of this appli- .' ,-' .",,~, cation. He noted that this is arelatlvely- smallsi~e; and the Zone Code requires six off- street parking spaces for the proposed use. He stated at the present time, some vehicles are parked on that site with II fore sale" signs in the windows. He suggested that with ex- pansion of the building, this activity should be eliminated. The Planner noted the second concern was elimination of the northerDmos~ curb cut onto South Grand Avenue due to its close proximity to the intersection. He noted the applicant and Director of Public Service have reached agreement on that issue, as noted above. Planner Sheeley stated the subject site is located in the B-3, Central Business, District. He noted that automotive service and repair are allowed as a conditional use in this district; therefore, the proposed expansion is before the Commission for consideration. Mr. Francis Farr, Farr Automotive Specialists, indicated he is representing the ap- plicant. He noted he has conducted his operation on this site for the past nine years; and he wishes to add one bay to the south end of the existing shop at this time. He then stated that the three curb cuts provide for traffic access and circulation on the small site 08-07-89 .' ", ~ ,. --- --- .,- 1 . . -19- . which would not be possible with elimination of a curb cut. He noted no problem with re- duction in size of the northernmost curb cut along South Grand Avenue. Mr. Farr stated he has not personally utilized the site for car sales; however, he has allowed his customers the privilege of parking their vehicles on the site for sale pur- poses. He then stated he has asked the customers to remove those vehicles. Mayor Stiff asked Mr. Farr if he and the applicant agree to the conditions as rec- ommended; Mr. Farr responded they do. Commissioner Hawks asked how many cars are typically scheduled for repair in a day at the present time. Mr. Farr responded it depends on the type of work to be done; however, he es- timated an average of eight vehicles per day. He indicated they try to complete a vehicle within a day; however, customers may drop them off for a week or two if they are on vaca- tion. Commissioner Vant Hull noted that the Beautification Committee has pursued beauti- fication and landscaping in the downtown area, particularly along Main Street. She then suggested that landscaping on this site, preferably in the form of trees, could help fur- ther this effort. Mr. Farr indicated that he and Mr. Badgley discussed the issue of landscaping; and he noted a willingness to plant smaller trees or some type of vegetation in locations which would not interfere with traffic circulation on the site. Commissioner Vant Hull noted the public right-of-way is 90 feet wide at this point; however, the Main Street is 63-feet wide. Planner Sheeley stated he and Lance Kelley from the Engineering Department measured the right-of-way. He noted the distance from the back of the curb to the appli- cant's property line is 13 feet 8 Inches; and that line is visible due to the manner in which the site is paved. He then indicated the sidewalk is 12 feet wide, leaving a 1 foot 8 inch strip. He suggested this may be an area in which landscaping could be considered. Commissioner Vant Hull asked if wheel stops should be required so cars are not parked so they extend across the sidewalk. She noted at the present time, cars are some- times parked in front of the curb cut onto West Main Street. Mr. Farr stated cars are sometimes parked in that location after they have been serviced. He noted the customers then drive their cars out from that parking spot. Planner Sheeley indicated that the Zone Code requires a 26-foot driving lane for a curb cut; therefore, there is not adequate room to park a vehicle in front of that curb cut. City Manager Wysocki noted the subject site was a gas station in the past. He then asked if the underground tanks have been removed. 08-07-89 "" t .,- -20- . Mr. Farr stated he has asked Mr. Badgley that question; and he has indicated that, to the best of his knowledge, those underground storage tanks were removed. Commissioner Vant Hull asked Mr. Farr if he would be willing to install two trees along the north side of the property, in accordance with site triangle regulations; Mr. Farr responded he would agree to such a condition. Planning Director Epple asked if a H-caliper tree is contemplated under this condi- tion. Commissioner Vant Hull indicated she would like to see a tree which would fit in with those currently located along Main Street. In response to a question from the City Manager, Mr. Farr indicated agreement with a condition to ensure the underground storage tanks are removed, if any still remain. Mayor Stiff closed the public hearing. It was moved by Commissioner Martel, seconded by Commissioner Hawks, that the customary one-week waiting period be waived. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Hawks, Commis- sioner Vant Hull and Mayor Stiff; those voting No, none. It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the Commission approve the Conditional Use Permit requested by Gene Badgley to allow construction of a 15-foot by 29-foot addition to an existing building located on the north 120 feet of Lots 8 and 9, Block B, Story's Addition, subject to the following conditions: 1. That the use of the subject property for used car sales shall not be permitted unless the site can provide the minimum number of off- street parking spaces in full compliance with the Zoning Regulations for both the auto repair shop and the used car lot; 2. That the northernmost 10 feet of the northernmost curb cut on the west side of the property be closed through installation of curb and gutter, as approved by the Director of Public Service; 3. That the applicant be required to plant trees, compatible with other vegetation along Main Street, in two locations on the north side of the property, in accordance with site triangle requirements and subject to approval of the Director of Public Service and the Planning Director; 4. That the applicant be required to remove any underground storage tanks remaining on the site prior to final site plan approval, in ac- cordance with applicable codes and regulations and subject to ap- proval of the Fire Marshal and the Planning Director; 5. That three copies of the final site plan ,containing all the conditions, corrections and modifications approved by the City Commission, shall be submitted for review and approved by the Planning Director within six months of the date of City Commission approval. One signed copy shall be retained by the Planning Department, one signed copy shall be retained by the Building Department and one signed copy shall. be retained by the applicant; 6. That if improvements are not installed prior to final site plan ap- proval, the applicant shall enter Into an improvements agreement with the City. Detai led cost estimates, construction plans and methods of security shall be made a part of that agreement; 7. That if occupancy of the structure or commencement of the use is to occur prior to the installation of improvements, the agreement must be 08-07-89 .. ....i -21- . . secured by a method of security equal to one and one-half times the amount of the cost of the scheduled improvements; and 8. That all on-site improvements shall be completed within eighteen months of the approval of the final site plan. The conditional use permit shall be valid only for a periOd of eighteen months following approval of the final site plan. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit will be per- manently granted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. E cor- This was the time and place set for the public hearing on a Master Plan Amendment requested by Greg Dailey for the Henry J. Ravet Estate to change the land use desig- nation from agriculture--vacant to low-density residential on a 9. 98-acre tract of land in Certificate of Survey No. 748A, which is located in the southeast one-quarter of Section 16, Township 2 South, Range 6 East, Montana Principal Meridian. The subject property is more commonly located at the northeast corner of the intersection of Bozeman Trail Road with Canary Lane and Tayabeshockup Road. Mayor Stiff opened the public hearing. Planner Debbie Arkell presented the staff report. She stated the subject site is located southeast of the city limits, within the City's jurisdictional area. She stated that under this application, Mr. Dailey is requesting a change in land use designation from ag- riculture--vacant to low-density residential to allow him to go through the minor subdivi- sion process to divide the 9. 98-acre tract into five lots. She indicated there is currently a Single-family home with shop located on the southerly five acres of the subject property. Planner Arkell stated that the property to the north, east and south is designated as agriculture--vacant while the property to the west is designated agriculture--vacant and low-density residential. She noted that the area is presently a mixture of agricultural and low-density residential development. She then indicated the subject property is located just outside the City's sewer service district; however, the City services end approximately two mi les away. Planner Arkell highlighted the six criteria for review of master plan amendments and the staff findings for each. She noted the request is in general compliance with those criteria. She then indicated that at maximum development density, the subject site would generate approximately 54 average weekday trips, while the proposed development density 08-07-89 .- 1:' ..... . -22- . would generate approximately 30 average weekday trips. She noted the County Road Su- pervisor has indicated this will have minimal impact on the road system in the immediate area. She noted the Sheriff has indicated no major impacts from the proposed subdivision; I and the concerns expressed by the Fort Ellis Fire Chief should be addressed through the subdivision process. Planner Debbie Arkell stated that review of the parcels in this immediate area re- vealed several of them are under 20 acres in size. She then presented a map with each of those parcels color coded, noting the Clover Meadows falls within that category. She in- dicated these parcels were established before the master plan designation was established. The Planner indicated that the farmland in this area is slowly being developed into low- density residential; and this application is compatible with that development. Planner Arkell suggested that the State lands to the east of this parcel may provide a natural division between lOW-density residential and agricultural uses. She noted this is an item which should probably be carefully reviewed by the planning consultants, so a more realistic land use designation Is established. Planner Arkell stated that, following its public hearing on this application, the City-County Planning Board recommended approval. Mr. Rick Gustine, Survco Surveying, Inc., stated he is representing the applicant. He then stated concurrence with the staff report, indicating he will respond to any questions. Commissioner Vant Hull noted the sewer service boundary is currently under study and may be revised. She then asked when this application was submitted and whether a decision should be delayed until after all studies are complete. Planner Arkell indicated the application was submitted in June, which was after the reviews of planning and the sewer service area were begun. Planning Director Epple stated that, even though the sewer service boundary may be close to the subject property, in reality water and sewer services end two miles from the site. He then reminded the Commission that zoning in the area is RS, Residential-- Suburban, which generally does not utilize city services. He then stated the applicant was aware this area would be reviewed by the planning consultant during the revision pro- cess; however, he chose to pursue this process rather than waiting for that review pro- cess to be completed. Mr. Gustine stated Mr. Dailey has personal reasons for pursuing this Master Plan Amendment, and the subsequent actions which must be taken. He stated the applicant wishes to subdivide the property into five lots, selling four 1 +-acre sites as soon as possi- ble. He noted the process was started in May and will not be completed until September; however, this is much sooner than it would have been had he waited for the planning re- o 08-07-89 . ~ c.. -23- ... . visions. Mayor Stiff closed thepubqc heartng. A decision will be forthcoming next week. Break - 8:05 to 8:08 p.m. Mayor Stiff declared a break, from 8:05 p.m. to 8:08. p.m., in, accordance with Com- mission policy established at their regular meeting of March 14, 1983. Work session (continued) - budget for Fiscal Year 1989-90 City Manager Wysocki continued review of the budget units, as follows. Enterprise Fund Summary. The City Manager suggested that the Commission review the individual enterprise funds, rather than reviewing this summary. Water Operations. This budget unit covers the operations costs for the water dis- tribution system. The increase in salaries includes two new positions for maintenance workers to begin major maintenance on the lines. The City Manager reminded the Commis- sion that monies for this program are available through the recent refinancing of the water revenue bonds. The amount under operating supplies includes purchase of needed parts; and those are often expensive. The amount budgeted for gas and electric service has increased due to anticipated costs of operating the motors for the Lyman Creek water supply. The City Manager noted the total budget is basically the same as last year's. Commissioner Martel asked if the department is using the leak detector purchased last year. The City Manager indicated they have been utilizing the equipment. He noted it is sensitive, so they are using it at night, when there is less traffic and people are not using water extensively. In response to a question from Commissioner Vant Hull, the City Manager indicated the loan from the General Fund to the Water Fund will be paid off this year; therefore, the amount budgeted for interest expense has dropped dramatically. Mayor Stiff asked If improvements to the Lyman Creek water supply will allow the City to better utilize that water source; the City Manager indicated it will. Commissioner Hawks asked how closely the enterprise funds are monitored, noting this is quite a large budget unit. The City Manager responded that he receives a monthly report of revenues and expenditures, which he reviews with the Administrative Services Director. He noted that any extraordinary Items are then discussed with the Director of Public Service. Water Plant. The City Manager noted that the superintendent for this operation is certified for both waste water and water ,treatme,nt operations. He then indicated that the amount of part-time help has been decreased slowly , as operation of the plant becomes l' 08-07-89 ~,~, ., ~,; ,." ., ..,. -... .) -24- '. .. more fine tuned. He briefly reviewed the amount budgeted for operating supplies, which includes all of the chemicals used in treating the water. The amount budgeted under departmental allocations includes charges from other funds to this fund, such as the clerical and payroll work which is done for this operation. He noted that, overall, this budget unit is the same as last year. Commissioner Martel asked if the amount of water treated is graphed in relationship to the costs incurred. The City Manager Indicated it is not at the present time; however, the information is available so it could be. Sewer Operations. This budget unit covers the costs of maintaining the sewage collection system. The amount budgeted for salaries includes a .4 increase in personnel, reflecting a change in allocation between water and sewer operations. The City Manager reminded the Commission that two employees were hired last year to begin major mainte- nance on the system. In response to a question from Commissioner Hawks, the City Manager stated the revenues and expenditures for the various funds must be accounted for separately under State statutes . He reminded the Commission that the enterprise funds are operated as businesses; and their expenditures must be covered by the revenues generated. He noted that if an employee from the sewer operation does work in the water operation, those costs, including salaries and benefits, are charged back accordingly. Sewer Plant. The City Manager noted that the part-time help has been slightly de- creased; however, some payment of overtime may be necessary due to this reduction in personnel. He then indicated that the amount budgeted for repair and maintenance of equipment has increased, due to the age of the equipment. City Manager Wysocki stated that, because of new federal regulations, it may be difficult to maintain the sludge Injection operation. He noted if that becomes a problem, it may be necessary to replace that equipment with a different type of equipment. Inrf!sponse to a question from Commissioner Vant Hull, the City Manager stated that the City's sludge is constantly monitored; and the results of those tests are well within the federal requirements. He noted the only time problems occur is when a sub- stantial amount of unanticipated, unpretreated sewage enters the plant. Mayor Stiff noted the costs of Insurance have skyrocketed in the past two years. The City. Manager noted that those costs have risen; and the amounts for deductibles and new vehicles have been added to this line item. I n response to a question from Commissioner Martel, the City Manager indicated that study of the IP beds is nearing completion. He noted the idea of super-chlorination is be- ginning to surface as an alternative which may address the problem. Garbage Collection. The amount budgeted under salaries includes the addition of I 08-07-89 L ---~-- ~- ~ ...- :'. -25- ... . one full-time person. If he is utilized in other operations, such as the street department, the appropriate charges will be made to that department. Commissioner Martel noted the amount budgeted for gas and oil seems low. The City Manager reminded the Commission that the City purchases its gas in volume, and pays substantially less than the pump price because taxes are deducted as well. The City Manager noted that the amount for depreciation has increased due to the amount and age of equipment within this budget unit. He then Indicated that the amOunt budgeted under machinery and equipment is for purchase of new dumpsters. He stated one determination which must be made is whether to charge for use of these dumpsters, or if they save enough time and personnel costs in picking up the garbage to warrant the City's absorbing those costs. Garbage Disposal. The increase in the amount budgeted for operating supplies cov- ers the costs of graveling the road to the newly opened portion of the landfill. The amount budgeted for repair and maintenance of equipment has been increased to cover the costs of needed repairs on the Caterpillar 973. He then indicated the additional monies under contracted services are for additional well monitoring, which will probably be done on a quarterly basis although that is not required by the State. In response to a question from Commissioner Martel, the City Manager indicated the scale is in use; and staff is developing a data base for establishment of a new landfill gate fee structure. The City Manager then indicated the staff is currently developing a chart of the five-year capital needs for this fund, similar to that previously developed for the water and sewer funds. He noted this may reveal a need for increase in fees. City Manager Wysocki stated this concludes the work sessions on the budget for Fiscal Year 1989-90. He then indicated there is no need for the special meeting which had been schedu led for 8: 30 a. m. on Wednesday. He further noted that the tentative appro- priation ordinance wi II be placed on the August 14 agenda for adoption. Adjournment 9: 19 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the meeting be adjou rned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. 08-07-89 -~~--